07 22 2020 SpCouncil MinutesTowruW of
Proud HeritgQe, Exciting Future
Wednesday, July 22, 2020
Present: Mayor H.S. Hughes
Deputy Mayor Ralph Hough
Councillor Ian Veitch
Councillor Tammy DeSousa
Councillor Cathy Keane
Councillor Shawn Scott
Councillor Randy Greenlaw
The Township of Oro-Medonte
Special Council Meeting Minutes
Electronic Meeting
8:30 a.m.
Staff Robin Dunn, Chief Administrative Officer; Yvonne Aubichon, Clerk; Mark
Present: DesLauriers, Chief Financial Officer/Treasurer; Donna Hewitt, Director,
Corporate Services; Tamara Obee, Manager, Human Resources, Health
& Safety; Derek Witlib, Manager, Planning Services; Michelle Jakobi,
Manager, Compliance and Capital Projects; Curtis Shelswell, Chief
Municipal Law Enforcement Officer; Jenny Leggett, Communications and
Public Relations Officer; Jennifer Whitley, Coordinator, Economic
Development/ Communications; Jason Scharapenko, Information
Technology Technician (IT)
All Council and staff participated via ZOOM platform.
1. Call to Order - Moment of Reflection:
Mayor H.S. Hughes assumed the Chair and called the meeting to order followed by a
moment of reflection.
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Special Council Meeting Minutes — Wednesday, July 22, 2020.
2. Adoption of Agenda:
a) Motion to Adopt the Agenda.
Motion No. SC200722-1
Moved by Veitch, Seconded by DeSousa
Be it resolved that the agenda for the Special Council meeting of Wednesday, July 22, 2020
be received and adopted, as amended to add Item 4e) Robin Dunn, CAO re: Solicitor -Client
privilege (Water Waste Water Servicing);
And that the correspondence, re Items 6a and 9a), as outlined on the agenda, be received.
Carried.
Motion No. SC200722-2
Moved by Greenlaw, Seconded by Scott
Be it resolved that Rule 14.19a) as per the consolidated Procedural By-law No. 2017-165, be
suspended in order to allow the meeting to proceed past the 4 hour adjournment
requirement, if necessary.
Carried.
3. Open Forum:
Three (3) individuals provided comment with respect to Items 6a) and 9a).
4. Disclosure of Pecuniary Interest:
None declared.
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Special Council Meeting Minutes — Wednesday, July 22, 2020.
5. Closed Session Items:
a) Motion to go In Closed Session.
Motion No. SC200722-3
Moved by DeSousa, Seconded by Hough
Be it resolved that we do now go in Closed Session at 8:42 a.m. to discuss
• Solicitor -client privilege (Cannabis);
• Solicitor -client privilege/Litigation or Potential Litigation (Water Waste Water
Servicing).
• Education or training of members in accordance with Section 239 (3.1) of the
Municipal Act, 2001, as amended (COVID-19).
Carried.
b) Motion to Rise and Report.
Motion No. SC200722-4
Moved by Keane, Seconded by Greenlaw
Be it resolved that we do now Rise at 11:01 a.m., and Recess until 11:15 a.m. at which time
we shall Report on the Closed Session Items 4
c) Robin Dunn, CAO re: Solicitor -Client Privilege (Cannabis).
e) Robin Dunn, CAO re: Solicitor -Client privilege/Litigation or Potential Litigation (Water
Waste Water Servicing).
and that Closed Session Item 4
d) Tamara Obee, Manager, Human Resources/Health & Safety re: Education or training of
members (COVID-19).
be brought forward to Item 10 Closed Session Items (Unfinished Items).
Carried.
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Special Council Meeting Minutes —Wednesday, July 22, 2020.
c) Robin Dunn, CAO re: Solicitor -Client Privilege (Cannabis).
The following staff were present: Robin Dunn, Chief Administrative Officer; Yvonne Aubichon,
Clerk; Donna Hewitt, Director, Corporate Services; Derek Witlib, Manager, Planning Services;
Curtis Shelswell, Chief Municipal Law Enforcement Officer; Jenny Legget, Communications
and Public Relations Officer; Chris Williams, John Mascarin, David Reiter, Aird & Berlis LLP;
Jason Scharapenko, Information Technology Technician (IT).
Motion No. SC200722-5
Moved by Hough, Seconded by DeSousa
Be it resolved
1. That the confidential correspondence dated July 21, 2020 presented by Robin Dunn,
CAO; Chris Williams, John Mascarin and David Reiter, Aird & Berlis LLP re: Solicitor -
Client Privilege (Cannabis) be received.
2. And that staff and legal counsel proceed as directed.
Carried.
e) Robin Dunn, CAO re: Solicitor -Client privilege/Litigation or Potential Litigation (Water
Waste Water Servicing).
The following staff were present: Robin Dunn, Chief Administrative Officer; Yvonne
Aubichon, Clerk; Mark DesLauriers, Chief Financial Officer/Treasurer; Donna Hewitt,
Director, Corporate Services; Michelle Jakobi, Manager, Compliance and Capital Projects;
Jenny Leggett, Communications and Public Relations Officer; Tamara Obee, Manager,
Human Resources/Health & Safety; Jason Scharapenko, Information Technology Technician
(IT).
Motion No. SC200722-6
Moved by DeSousa, Seconded by Hough
Be it resolved that the confidential verbal information received from Chris Williams and
presented by Robin Dunn, CAO re: Solicitor -Client privilege/Litigation or Potential Litigation
(Water Waste Water Servicing) be received.
Carried.
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Special Council Meeting Minutes —Wednesday, July 22, 2020.
6. Reports of Municipal Officers for Action:
a) ES2020-4, Michelle Jakobi, Manager, Environmental Services; and Mark DesLauriers,
Chief Financial Officer/Treasurer re: Zone 1 Water Integration - Schedule J, Fees &
Charges By-law Update [Deferred from July 15, 2020 Council meeting] [Refer to Item
9a)].
Motion No. SC200722-7
Moved by Keane, Seconded by DeSousa
Whereas Zone 1 and the Horseshoe Valley Property Owners have advocated
integration of the Water systems;
Whereas the Township of Oro-Medonte has front ended considerable financial
resources to create capacity to enable the integration;
Whereas Zone 1 water users have contributed less to the water reserves than that
contributed by other users;
Whereas the Township has reduced the cost of hookups for Zone 1 water users to a fee
that equates to approximately 80 cents a day over a 25 year period that would come in
effect at the actual time of a phased in "hook up" for each section of Zone 1;
Whereas some Zone 1 water users have indicated that they do not wish to have the
system integrated and/or are reluctant to pay the Option 2 hook up charge
recommended by staff;
Whereas future integration considers a sequential connection and connections not
sequenced in accordance with the staging plan would require additional infrastructure
and costing to support;
Whereas some Zone 1 water users have expressed that a payment plan of
approximately 80 cents a day extending over 25 years could be viewed as a "lien" on
their properties;
Be it resolved
1. That ES20204, Michelle Jakobi, Acting Director, Environmental Services; and Mark
DesLauriers, Chief Financial Officer/Treasurer re: Zone 1 Water Integration -
Schedule J, Fees & Charges By-law Update be received.
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Special Council Meeting Minutes —Wednesday, July 22, 2020.
2. That
i. Anew Section entitled 3.3 of Schedule "J" to By-law No. 2018-044 —Water be
inserted in its entirety as follows:
Horseshoe Zone 1 Water Integration Fee
Once connected to the Horseshoe Highlands Municipal Drinking Water System,
each unit shall be assessed a Horseshoe Zone 1 Water Integration Fee as
follows:
$73.47 per quarter ($293.89 annually for a period of twenty-five years)
OR
a one time fee of $7107.30 (providing for further reduction of $240.00) for those
who elect to pay the full fee at the time that their homes are connected to the
integrated water system.
ii. A one time survey be made available to each water user in Zone 1 that will
provide information that will enable a selection of one of the following options:
Elect to have the water system connected for their home as outlined; or
Elect to remain on the current system.
iii. The existing Sections 3.3 to 3.6 be renumbered accordingly.
3. That implementation of the water connection occur in those portions of Zone 1 where
a simple majority of homeowners elect to have their homes connected, should it
become feasible.
4. That future connections of the Zone 1 areas that decline to be connected, will be
determined by the terms established by the Council of the Day.
5. And that new builds in Zone 1 in areas provided connection to the municipal water
system be assessed the $9802 fee payable at the time of issuance of a building
permit, in accordance with previously endorsed area specific Development Charges.
Unanimously Carried.
Recorded Vote Requested by Councillor Keane
Councillor DeSousa
Yea
Councillor Greenlaw
Yea
Deputy Mayor Hough
Yea
Councillor Keane
Yea
Councillor Scott
Yea
Councillor Veitch
Yea
Mayor H.S. Hughes
Yea
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Special Council Meeting Minutes — Wednesday, July 22, 2020.
b) CS2020-19, Donna Hewitt, Director, Corporate Services re: Enbridge Gas Expansion -
Old Barrie Road.
Motion No. SC200722-8
Moved by Veitch, Seconded by Hough
Be it resolved
1. That CS2020-19, Donna Hewitt, Director, Corporate Services re: Enbridge Gas
Expansion - Old Barrie Road be received and adopted.
2. That, in alignment with the objective of facilitating increased access to natural gas, that
Council supports the expansion of natural gas along the Old Barrie Road between the
communities of Rugby and Edgar.
3. That Council, supports in principle, the financial support of the future expansion project
through the use of the Incremental Tax Equivalent (ITE) as described in CS2020-19.
4. That correspondence, in support of the Old Barrie Road expansion project, be sent under
Mayor's signature.
5. And that staff report back to Council on the status of the expansion project as information
is available.
Carried.
8. Communications/Petitions:
a) Correspondence dated June 29, 2020 from Colin Nelthorpe, Vice Chair of the Board of
Directors, Fierte Simcoe Pride re: Request for Proclamation of Fierte Simcoe Pride from
July 27th to August 9th, 2020.
Motion No. SC200722-9
Moved by Hough, Seconded by Veitch
Be it resolved
1. That the correspondence from Colin Nelthorpe, Vice Chair of the Board of Directors,
Fierte Simcoe Pride (FSP) re: Request for Proclamation of Fierte Simcoe Pride from July
27th to August 9th, 2020, be received.
2. That July 27-August 9, 2020 be proclaimed "Fierte Simcoe Pride".
3. That the flag be flown through the proclamation period.
4. That the proclamation be posted on the Township's website and the CAO's Office
coordinate the flag raising in accordance with the Township's Flag Etiquette Policy and
the restrictions of COVID-19.
5. That the applicant be advised of Council's decision under the Mayor's signature.
Carried.
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Special Council Meeting Minutes — Wednesday, July 22, 2020.
7. Reports of Municipal Officers for Information Only:
a) Robin Dunn, CAO re: Update on COVID-19 Actions.
Motion No. SC200722-10
Moved by Greenlaw, Seconded by Scott
Be it resolved
1. That the verbal information presented by Robin Dunn, CAO re: Update on COVID-19
Actions be received.
2. And that specifically Shanty Bay Wharf will be temporarily closed from July 24, 2020
until further notice.
Carried.
9. By -Laws:
a) 2020-074: A By -Law to Amend By -Law, 2018-044, "A By-law of The Corporation of the
Township of Oro-Medonte to Provide for the Imposition of Fees or Charges" (Fees and
Charges By-law).
Motion No. SC200722-11
Moved by Hough, Seconded by Veitch
Be it resolved that
a) 2020-074: A By -Law to Amend By -Law, 2018-044, "A By-law of The Corporation of the
Township of Oro-Medonte to Provide for the Imposition of Fees or Charges" (Fees and
Charges By-law), as outlined in motion 6a).
be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed
by the Mayor.
Unanimously Carried.
10.Closed Session Items (Unfinished Business):
a) Motion to go in Closed Session
Motion No. SC200722-12
Moved by Scott, Seconded by Keane
Be it resolved that we do now go in Closed Session at 12:41 p.m. to discuss
• Education or training of members in accordance with Section 239 (3.1) of the
Municipal Act, 2001, as amended (COVID-19).
Carried.
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Special Council Meeting Minutes — Wednesday, July 22, 2020.
b) Motion to Rise and Report
Motion No. SC200722-13
Moved by DeSousa, Seconded by Veitch
Be it resolved that we do now Rise at 1:35 p.m. and Report on the Closed Session Item
4d) Tamara Obee, Manager, Human Resources/Health & Safety re: Education or
training of members (COVID-19).
Carried.
d) Tamara Obee, Manager, Human Resources/Health & Safety re: Education or
training of members (COVID-19).
The following staff were present: Robin Dunn, Chief Administrative Officer; Yvonne
Aubichon, Clerk; Donna Hewitt, Director, Corporate Services; Tamara Obee, Manager,
Human Resources/Health & Safety; Jenny Leggett, Communications and Public
Relations Officer; Jason Scharapenko, Information Technology Technician (IT).
Motion No. SC200722-14
Moved by Scott, Seconded by Greenlaw
Be it resolved that the confidential information presented by Tamara Obee, Manager,
Human Resources/Health & Safety re: Education or training of members (COVID-19) be
received.
Carried.
11.Confirmation By -Law:
a) 2020-080: Being a by-law to confirm the proceedings of the Special Council meeting
held on Wednesday, July 22, 2020.
Motion No. SC200722-15
Moved by Greenlaw, Seconded by Scott
Be it resolved that By -Law No. 2020-080: Being a by-law to confirm the proceedings of
the Special Council meeting held on Wednesday, July 22, 2020 be read a first, second
and third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor.
Carried.
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Special Council Meeting Minutes — Wednesday, July 22, 2020.
12.Adjournment:
a) Motion to Adjourn.
Motion No. SC200722-16
Moved by Veitch, Seconded by Scott
Be it resolved that we do now adjourn at 1:40 p.m.
Mayor, H.S. Hu eas
Clerk vonne Aubichon
Carried.
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