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Proud Ht7itnge, Exciting Future
Wednesday, June 24, 2020
The Township of Oro-Medonte
Council Meeting Minutes
Electronic Meeting
2018-2022 Council
Present: Mayor H.S. Hughes
Deputy Mayor Ralph Hough
Councillor Ian Veitch
Councillor Tammy DeSousa
Councillor Cathy Keane
Councillor Shawn Scott
Councillor Randy Greenlaw
9:02 a.m.
Staff Robin Dunn, Chief Administrative Officer; Yvonne Aubichon, Clerk; Mark
Present: DesLauriers, Chief Financial Officer/Treasurer; Andria Leigh, Director,
Development Services; Donna Hewitt, Director, Corporate Services;
Shawn Binns, Director, Operations and Community Services; Hugh
Murray, Director, Fire & Emergency Services/Fire Chief; Tamara Obee,
Manager, Human Resources/Health & Safety; Michelle Jakobi, Manager;
Environmental Services; Jason Scharapenko, Information Management
Technician; Janette Teeter, Supervisor, Clerk's Services/Deputy Clerk;
Vanessa Cooper, Executive Assistant, CAO and Mayor & Council
All Council and staff participated via Zoom platform.
1. Call to Order - Moment of Reflection:
Mayor H.S. Hughes called the meeting to order followed by a moment of reflection.
Page 1 of 15
Council Meeting Minutes — Wednesday, June 24, 2020.
2. Adoption of Agenda:
a) Motion to Adopt the Agenda.
Motion No. C200624-1
Moved by Veitch, Seconded by Hough
Be it resolved that the agenda for the Council meeting of Wednesday, June 24, 2020 be
received and adopted;
That the following correspondence, re Item 8a), as outlined on the agenda, be received.
Carried.
Motion No. C200624-2
Moved by Keane, Seconded by Greenlaw
Be it resolved that Rule 14.19a) as per the consolidated Procedural By-law No. 2017-165 be
suspended in order to allow the meeting to proceed past the 4 hour adjournment
requirement if necessary.
Carried.
4. Closed Session Items:
a) Motion to go In Closed Session.
Motion No. C200624-3
Moved by Veitch, Seconded by Hough
Be it resolved that we do now go in Closed Session at 9:04 a.m. to discuss
• labour relations/employee negotiations (Staffing Updates; Business Continuity)
(Performance Management);
• solicitor -client privilege (Short Term Rentals (AirBnB)).
Carried.
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Council Meeting Minutes — Wednesday, June 24, 2020.
b) Motion to Rise and Report.
Motion No. C200624-4
Moved by Keane, Seconded by Greenlaw
Be it resolved that we do now Rise at 10:02 a.m. and Recess until 10:07 a.m. and that Items
4
c) Robin Dunn, CAO re: Labour relations/employee negotiations (Staffing Updates;
Business Continuity).
d) Robin Dunn, CAO re: Labour relations/employee negotiations (Performance
Management).
e) Andria Leigh, Director, Development Services re: Solicitor -client privilege (Short Term
Rentals (AirBnB)).
be brought forward to Item 18 Closed Session Items (Unfinished Items).
Carried.
3. Disclosure of Pecuniary Interest:
None declared.
5. Minutes of Council and Committees:
a) Minutes of Council meeting held on Wednesday, June 10, 2020.
Motion No. C200624-5
Moved by Scott, Seconded by Greenlaw
Be it resolved that the draft minutes of the Council meeting held on Wednesday, June
10, 2020 be received and adopted as printed and circulated.
Carried.
6. Recognition of Achievements:
None.
7. Public Meetings:
None.
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Council Meeting Minutes — Wednesday, June 24, 2020.
8. Deputations/Presentations:
a) Bob Lehman on behalf of Horseshoe Valley Property Owners Association (HVPOA) re:
Request for Horseshoe Valley Settlement Area Secondary Plan.
Motion No. C200624-6
Moved by Veitch, Seconded by Greenlaw
Be it resolved that the correspondence dated June 7, 2020 and PowerPoint presentation
provided by Bob Lehman on behalf of Horseshoe Valley Property Owners Association
(HVPOA) re: Request for Horseshoe Valley Settlement Area Secondary Plan be received.
Carried.
Refer to Motion No. C200624-20, Page 12, for amended motion.
b) Michael Cullip, Vice President Head Office Operations; and David Perks, Transportation
Planner, Project Manager, Tatham Engineering re: Road Network Plan.
Motion No. C200624-7
Moved by Scott, Seconded by Keane
Be it resolved
1. That the PowerPoint presentation provided by Michael Cullip, Vice President Head
Office Operations; and David Perks, Transportation Planner, Project Manager,
Tatham Engineering re: Road Network Plan be received.
2. That the Road System and Operations Plan and associated recommendations be
used to inform future plans, policy direction and decisions.
3. That Council approve the installation of speed humps and traffic calming measures
on Line 15N to address traffic volumes and travel speeds on a trial basis.
4. That the expenditure of approximately $9,000 to purchase and install the speed
humps be approved and funded through the re -prioritization of roads maintenance
activities so as to not exceed 2020 budget allocations.
Carried.
9. Identification From the Public of an Agenda Item of Interest:
None.
10,0pen Forum:
None.
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Council Meeting Minutes — Wednesday, June 24, 2020.
11.Reports of Municipal Officers for Action:
a) FES2020-2, Donny Adamson, Acting Deputy Chief; Marie Brissette, Special Projects
Coordinator re: Purchase of Tanker.
Motion No. C200624-8
Moved by Scott, Seconded by Keane
Be it resolved
1. That FES2020-2, Donny Adamson, Acting Deputy Chief; Marie Brissette, Special Projects
Coordinator re: Purchase of Tanker be received and adopted.
2. That Fire and Emergency Services be authorized to enter into negotiations with
Battleshield Industries Ltd. for the purchase of a 2017 Freightliner, in the amount of
$227,500.00, plus required equipment of $11,000.00, plus HST.
3. That the purchase funds come from the 2020 approved Capital Budget.
Carried.
b) CS2020-13, Jennifer Whitley, Coordinator, Economic Development/Communications re:
Internet Connectivity Task Force.
Motion No. C200624-9
Moved by Hough, Seconded by Veitch
Be it resolved
1. That CS2020-13, Jennifer Whitley, Coordinator, Economic Development/
Communications re: Internet Connectivity Task Force be received and adopted.
2. That the following Members of Council sit on the Internet Connectivity Task Force (ICTF):
a) Councillor Cathy Keane (Chair);
b) Deputy Mayor Ralph Hough.
3. That staff continue with the community outreach and communication as outlined in
CS2020-13.
4. And That the Task Force report back to Council on a monthly basis as appropriate.
Carried.
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Council Meeting Minutes — Wednesday, June 24, 2020.
c) OCS2020-11, Shawn Binns, Director, Operations and Community Services re: Traffic
Safety Task Force.
Motion No. C200624-10
Moved by DeSousa, Seconded by Scott
Be it resolved
1. That OSC2020-11, Shawn Binns, Director, Operations & Community Services re: Traffic
Safety Task Force be received and adopted.
2. That the following members of Council sit on the Traffic Safety Task Force:
a) Councillor Shawn Scott (Chair);
b) Councillor Tammy DeSousa.
3. That staff continue with the community outreach and communication as outlined in
OCS2020-11.
4. And That the Task Force report back to Council as appropriate.
Carried.
d) DS2020-51, Todd Weatherell, Intermediate Planner re: Request for Temporary 2nd
Dwelling, 26 Bass Line by Tara & Shawn Ruyter [Refer to Item 17b)].
Motion No. C200624-11
Moved by DeSousa, Seconded by Veitch
Be it resolved
1. That DS2020-51, Todd Weatherell, Intermediate Planner re: Request for Temporary 2nd
Dwelling, 26 Bass Line by Tara & Shawn Ruyter be received and adopted.
2. That Council authorizes the request of Tara Ruyter and Shawn Ruyter, to temporarily
reside in their existing dwelling that currently occupies the property at 26 Bass Line which
is to be demolished after the completion of their new dwelling to a maximum of twenty-
four (24) months from the time of issuance of the new dwelling building permit.
3. That the appropriate by-law authorizing the temporary agreement be brought forward for
Council's consideration.
4. That the applicant be advised of Council's decision under the Director, Development
Services' signature.
Carried.
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Council Meeting Minutes — Wednesday, June 24, 2020.
e) DS2020-60, Garry McCartney, Chief Building Official re: Supply and delivery of One (1)
Sport Utility Vehicle —Development Service Department.
Motion No. C200624-12
Moved by Greenlaw, Seconded by Scott
Be it resolved
1. That DS2020-60, Garry McCartney, Chief Building Official re: Supply and delivery of One
(1) Sport Utility Vehicle —Development Service Department be received and adopted.
2. That Request for supply and delivery of one (1) All -wheel Drive, Mid -sized Sport Utility
Vehicle be awarded to Sunrise Toyota for the purchase of a 2020 Toyota Rav4 in the
amount of $29,739.00 plus HST.
3. That the Chief Building Official be authorized to execute the appropriate agreements on
behalf of the Township.
4. That the bidders be thanked and notified of Council's decision under the Chief Building
Official's signature.
Carried.
f) CAO2020-10, Robin Dunn, CAO; and Vanessa Cooper, Executive Assistant, CAO,
Mayor & Council re: Service Level Review, Strategic Plan, and Planning & Development
Approvals Process Review — Consulting Services Award - RFP # CAO 2020-01.
Motion No. C200624-13
Moved by Veitch, Seconded by DeSousa
Be it resolved
1. That CAO 2020-10, Robin Dunn, CAO; and Vanessa Cooper, Executive Assistant, CAO,
Mayor & Council re: Consulting Services for Service Level Review and Planning &
Development Approvals Process Review be received and adopted.
2. That the Request for Proposal (RFP) CAO 2020-01 — Consulting Services for Service
Level Review and Planning & Development Approvals Process Review be awarded to
Blackline Consulting in the amount of $118,970 plus HST.
3. That staff execute the necessary contract; which shall include the establishment of two
(2) separate project teams comprised of representatives from Council and staff (cross -
departmental), to work with the consultants.
4. That the proponents be advised of Council's decision under the CAO's signature.
Carried.
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Council Meeting Minutes — Wednesday, June 24, 2020.
g) Robin Dunn, CAO, correspondence received June 18, 2020 from Association of
Municipalities of Ontario (AMO) re: Municipal Delegation Request Form for the 2020
Annual Conference, Deadline Tuesday, June 30, 2020.
Motion No. C200624-14
Moved by Scott, Seconded by Greenlaw
Be it resolved
1. That the correspondence received June 18, 2020 from the Association of Municipalities of
Ontario (AMO) and presented by Robin Dunn, CAO re: Municipal Delegation Request
Form for the 2020 Annual Conference, Deadline Tuesday, June 30, 2020, be received.
2. That the CAO's office request the appropriate delegations.
Carried.
12.Reports of Municipal Officers for Information Only:
a) CA02020-9, Vanessa Cooper, Executive Assistant, CAO, Mayor & Council re: COVID-
19 Recovery Plan - Return to Work.
b) F12020-7, Mark DesLauriers, Chief Financial Officer/Treasurer re: Financial Executive
Summary Report — Q4 2019.
c) Memorandum dated June 24, 2020 from Mark DesLauriers, Chief Financial
Officer/Treasurer re: Additional Interest and Penalty Relief — COVID-19.
Motion No. C200624-15
Moved by Hough, Seconded by Veitch
Be it resolved that the reports, as listed under Item #12, Reports of Municipal Officers for
Information Only, be received.
a) CA02020-9, Vanessa Cooper, Executive Assistant, CAO, Mayor & Council re: COVID-19
Recovery Plan - Return to Work.
b) F12020-7, Mark DesLauriers, Chief Financial Officer/Treasurer re: Financial Executive
Summary Report — Q4 2019.
c) Memorandum dated June 24, 2020 from Mark DesLauriers, Chief Financial
Officer/Treasurer re: Additional Interest and Penalty Relief — COVID-19.
Carried.
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Council Meeting Minutes — Wednesday, June 24, 2020.
13.Reports of Members of Council:
a) Updates from Council Representatives — County of Simcoe and Township Partners
and Agencies.
The following members of Council provided updates: Mayor H.S. Hughes; Deputy
Mayor Hough; Councillors Scott, and Keane.
14. Consent Agenda:
a) Announcements of Interest to the Public:
1. Notice of Full Bridge Closures at Oro-Medonte Line 5 and Line 9, Hwy 11 Underpass
by Clearwater Structures Inc., March 16 - November 20, 2020.
b) Correspondence dated June 8, 2020 from Phil Whitton, Superintendent, Bureau
Commander, Municipal Policing Bureau re: Change in Security Check and Revenue
Distribution Processes.
Staff Recommendation: Receive for Information Only.
c) Correspondence dated June 12, 2020 from Steve Clark, Minister, Ministry of Municipal
Affairs and Housing re: Bill 189, Coronavirus (COVID-19) Support and Protection Act,
2020 amendments to the Planning Act and Ontario Regulation 149/20 Special Rules
Relating to Declared Emergency.
Staff Recommendation: Receive for Information Only.
Motion No. C200624-16
Moved by Greenlaw, Seconded by Scott
Be it resolved that the staff recommendations with respect to the items listed under "Consent
Agenda Correspondence" be adopted as printed:
a) Announcements of Interest to the Public:
1. Notice of Full Bridge Closures at Oro-Medonte Line 5 and Line 9, Hwy 11 Underpass
by Clearwater Structures Inc., March 16 - November 20, 2020.
b) Correspondence dated June 8, 2020 from Phil Whitton, Superintendent, Bureau
Commander, Municipal Policing Bureau re: Change in Security Check and Revenue
Distribution Processes.
Received for Information Only.
c) Correspondence dated June 12, 2020 from Steve Clark, Minister, Ministry of Municipal
Affairs and Housing re: Bill 189, Coronavirus (COVID-19) Support and Protection Act,
2020 amendments to the Planning Act and Ontario Regulation 149/20 Special Rules
Relating to Declared Emergency.
Received for Information Only.
Carried.
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Council Meeting Minutes — Wednesday, June 24, 2020.
15. Communications/Petitions:
a) Correspondence dated May 29, 2020 from Heather Oliver, Teacher on behalf of the staff
of Shanty Bay Public School and resident of Shanty Bay re: Request to Re -Name
Shanty Bay Ball Diamond to Martin Carl Baseball Diamond.
Motion No. C200624-17
Moved by Hough, Seconded by Veitch
Be it resolved
1. That the correspondence dated May 29, 2020 from Heather Oliver, Teacher on behalf of
the staff of Shanty Bay Public School and resident of Shanty Bay re: Request to Re -
Name Shanty Bay Ball Diamond to Martin Carl Baseball Diamond be received.
2. That the request be brought back for Council's consideration in coordination with an
updated Township Street and Park Naming Policy.
3. That the applicant be advised of Council's decision under the Mayor's signature.
Carried.
16.Notice of Motions:
None.
17. By -Laws:
a) 2020-047: A By-law to Provide for the Giving of Names to Highways within the
Township of Oro-Medonte, County of Simcoe (Lake Simcoe Regional Airport) Oro Con.
6 Part Lots 17 And 18; Con. 7 Part Lots 17 TO 19 Part of Road Allowance and RP
51 R23533 Part 1; RP 51 R27302 Part 1 RP; 51 R31185 Part 1 RP 51 R21234, Township
of Oro-Medonte.
b) 2020-057: A By-law to Authorize the Execution of an Agreement between the Township
of Oro-Medonte and Tara and Shawn Ruyter to allow for Two Dwellings.
c) 2020-066: A By-law to remove the Holding symbol on lands described as follows: Lots
1-50, Plan 51 M-1184 (Medonte) Township of Oro-Medonte, County of Simcoe.
d) 2020-068: A By-law to Amend By-law No. 2012-181, A By-law to Provide for Permit
Parking on Highways and Other Designated Areas within the Township of Oro-Medonte.
e) 2020-069: A By-law to authorize a decrease in the speed limit on certain roads within
the Township of Oro-Medonte and to Consolidate and to Repeal By-laws No. 2016-093,
2017-128.
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Council Meeting Minutes — Wednesday, June 24, 2020.
Motion No. C200624-18
Moved by Scott, Seconded by Greenlaw
Be it resolved that
a) 2020-047: A By-law to Provide for the Giving of Names to Highways within the Township
of Oro-Medonte, County of Simcoe(Lake Simcoe Regional Airport) Oro Con. 6 Part Lots
17 And 18; Con. 7 Part Lots 17 TO 19 Part of Road Allowance and RP 51 R23533 Part 1;
RP 51 R27302 Part 1 RP; 51 R31185 Part 1 RP 51 R21234, Township of Oro-Medonte.
b) 2020-057: A By-law to Authorize the Execution of an Agreement between the Township
of Oro-Medonte and Tara and Shawn Ruyter to allow for Two Dwellings.
c) 2020-066: A By-law to remove the Holding symbol on lands described as follows: Lots 1-
50, Plan 51 M-1184 (Medonte) Township of Oro-Medonte, County of Simcoe.
d) 2020-068: A By-law to Amend By-law No. 2012-181, A By-law to Provide for Permit
Parking on Highways and Other Designated Areas within the Township of Oro-Medonte.
be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed
by the Mayor.
Carried.
Motion No. C200624-19
Moved by Scott, Seconded by Greenlaw
Be it resolved that
e) 2020-069: A By-law to authorize a decrease in the speed limit on certain roads within the
Township of Oro-Medonte and to Consolidate and to Repeal By-laws No. 2016-093,
2017-128, as amended, to withdraw on Schedule C (decrease in speed limit to 60 km/h),
Mount St. Louis Road from Line 11 North to Line 12 North,
be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed
by the Mayor.
Carried.
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Council Meeting Minutes — Wednesday, June 24, 2020.
Staff requested clarification from Council with respect to Item 8a) and the above motion was
amended as follows:
Motion No. C206024-20
Moved by Veitch, Seconded by Greenlaw
Be it resolved
1. That the correspondence dated June 7, 2020 and PowerPoint presentation provided by
Bob Lehman on behalf of Horseshoe Valley Property Owners Association (HVPOA) re:
Request for Horseshoe Valley Settlement Area Secondary Plan be received.
2. And to amend the motion relating to item 8a), previously voted on, to read that staff
consult with Skelton Brumwell & Associates Inc. and report back to Council with a
timeline and cost estimate for the preparation of a Secondary Plan.
Carried.
Refer to Motion No. C200624-6, Page 4, for previous motion.
18. Closed Session Items (Unfinished Items):
a) Motion to go into Closed Session
Motion No. C206024-21
Moved by Hough, Seconded by Keane
Be it resolved that we do now go in Closed Session at 2:30 p.m. to discuss
• labour relationslemployee negotiations (Staffing Updates; Business Continuity)
(Performance Management);
• solicitor -client privilege (Short Term Rentals (AirBnB)).
Carried.
b) Motion to Rise and Report
Motion No. C206024-22
Moved by Veitch, Seconded by Greenlaw
Be it resolved that we do now Rise at 3:46 p.m. and Report on the Closed Session Items 4
c) Robin Dunn, CAO re: Labour relations/employee negotiations (Staffing Updates;
Business Continuity).
d) Robin Dunn, CAO re: Labour relations/employee negotiations (Performance Management).
e) Andria Leigh, Director, Development Services re: Solicitor -client privilege (Short
Term Rentals (AirBnB)).
Carried.
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Council Meeting Minutes —Wednesday, June 24, 2020.
c) Robin Dunn, CAO re: Labour relations/employee negotiations (Staffing Updates;
Business Continuity).
The following staff were present: Robin Dunn, Chief Administrative Officer; Andria
Leigh, Director, Development Services; Donna Hewitt, Director, Corporate Services;
Tamara Obee, Manager, Human Resources/Health & Safety, Yvonne Aubichon, Clerk.
Motion No. C200624-23
Moved by Veitch, Seconded by Hough
Be it resolved that the confidential correspondence dated June 24, 2020 and
confidential verbal information presented by Robin Dunn, CAO re: Labour
relations/employee negotiations (Staffing Updates; Business Continuity) be received.
Carried.
d) Robin Dunn, CAO re: Labour relations/employee negotiations (Performance
Management).
The following staff were present: Robin Dunn, Chief Administrative Officer; Andria
Leigh, Director, Development Services; Donna Hewitt, Director, Corporate Services;
Tamara Obee, Manager, Human Resources/Health & Safety, Yvonne Aubichon, Clerk.
Motion No. C200624-24
Moved by Keane, Seconded by Greenlaw
Be it resolved that the confidential correspondence dated June 24, 2020 and
confidential verbal information presented by Robin Dunn, CAO re: Labour
relations/employee negotiations (Performance Management) be received.
Carried.
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Council Meeting Minutes —Wednesday, June 24, 2020.
e) Andria Leigh, Director, Development Services re: Solicitor -client privilege (Short
Term Rentals (AirBnB)).
The following staff were present: Robin Dunn, Chief Administrative Officer; Yvonne
Aubichon, Clerk; Andria Leigh, Director, Development Services; Donna Hewitt, Director,
Corporate Services; Chris Williams, Aird & Berlis LLP; Jason Scharapenko, Information
Management Technician (IT staff).
Motion No. C200624-25
Moved by DeSousa, Seconded by Hough
Be it resolved
1. That the confidential correspondence dated June 23, 2020 from Chris Williams, Aird
& Berlis LLP and confidential verbal information presented by Robin Dunn, CAO;
Andria Leigh, Director, Development Services; and Chris Williams, Aird & Berlis LLP
re: Solicitor -client privilege (Short Term Rentals (AirBnB)) be received.
2. That staff and legal counsel proceed as directed.
Carried.
19. Confirmation By -Law:
a) 2020-070: Being a by-law to confirm the proceedings of the Council meeting held on
Wednesday, June 24, 2020.
Motion No. C200624-26
Moved by DeSousa, Seconded by Hough
Be it resolved that By -Law No. 2020-070: Being a by-law to confirm the proceedings of the
Council meeting held on Wednesday, June 24, 2020 be read a first, second and third time,
passed, be engrossed by the Clerk, signed and sealed by the Mayor.
Carried.
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Council Meeting Minutes — Wednesday, June 24, 2020.
20.Adjournment:
a) Motion to Adjourn.
Motion No. C200624-27
Moved by Greenlaw, Seconded by Keane
Be it resolved that we do now adjourn at 4:18 p.m.
444---
Mayor, H.'or
"lughes
Clerl IV
vonne Aubichon
Carried.
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