05 20 2020 SpCouncil MinutesTowtuhip of
Proud Heritage, Exciting Future
Wednesday, May 20, 2020
The Township of Oro-Medonte
Special Council Meeting Minutes
Electronic Meeting
2018-2022 Council
Present: Mayor H.S. Hughes
Deputy Mayor Ralph Hough
Councillor Ian Veitch
Councillor Tammy DeSousa
Councillor Cathy Keane
Councillor Shawn Scott
Councillor Randy Greenlaw
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Staff Robin Dunn, Chief Administrative Officer; Yvonne Aubichon, Clerk; Mark
Present: DesLauriers, Chief Financial Officer/Treasurer; Andria Leigh, Director,
Development Services; Donna Hewitt, Director, Corporate Services;
Shawn Binns, Director, Operations and Community Services; Hugh
Murray, Director, Fire & Emergency Services/Fire Chief; Michelle Jakobi,
Manager, Environmental Services; Karla Musso-Garcia, Manager,
Operations; Harold Daynard, Manager, Information Technology; Patrick
Howse, Information Management Technician; Jason Scharapenko,
Information Management Technician; Janette Teeter, Supervisor, Clerk's
Services/Deputy Clerk
All Council and staff participated via Zoom platform.
1. Call to Order - Moment of Reflection:
Mayor H.S. Hughes assumed the Chair, called the meeting to order followed by a moment of
reflection.
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Special Council Meeting Minutes — Wednesday, May 20, 2020.
2. Adoption of Agenda:
a) Motion to Adopt the Agenda.
Motion No. SC200520-1
Moved by Veitch, Seconded by DeSousa
Be it resolved that the agenda for the Special Council meeting of Wednesday, May 20, 2020
be received and adopted;
That the correspondence dated May 19, 2020 from Ann Truyens re: Item 11 h) be received.
Carried.
3. Disclosure of Pecuniary Interest:
None declared.
4. Closed Session Items:
a) Motion to go In Closed Session.
Motion No. SC200520-2
Moved by Keane, Seconded by Greenlaw
Be it resolved that we do now go in Closed Session at 9:02 a.m. to discuss
• solicitor -client privilege (Short Term Rentals (Airbnb));
• labour relations/employee negotiations (Working Remotely Impact).
Carried.
b) Motion to Rise and Report.
Motion No. SC200520-3
Moved by DeSousa, Seconded by Hough
Be it resolved that we do now Rise at 11:30 a.m. and Report on the Closed Session
Items 4
c) Robin Dunn, CAO; Andria Leigh, Director, Development Services re: Solicitor -client
privilege (Short Term Rentals (Airbnb));
d) Robin Dunn, CAO re: Labour relations/employee negotiations (Working Remotely Impact),
Carried.
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Special Council Meeting Minutes — Wednesday, May 20, 2020.
c) Robin Dunn, CAO; Andria Leigh, Director, Development Services re: Solicitor -client
privilege (Short Term Rentals (Airbnb)).
The following staff were present: Robin Dunn, CAO; Yvonne Aubichon, Clerk; Andria Leigh,
Director, Development Services; Harold Daynard, Manager, Information Technology (IT
staff); Chris Williams, Aird & Berlis LLP.
Motion No. SC200520-4
Moved by Scott, Seconded by Keane
Be it resolved
1. That the confidential verbal information presented by Robin Dunn, CAO; Andria Leigh,
Director, Development Services; and Chris Williams, Aird & Berlis LLP re: Solicitor -client
privilege (Short Term Rentals (Airbnb)) be received.
2. That staff and legal counsel proceed as directed.
3. And that the required Public Meeting under the Planning Act be scheduled to the end of
June.
Unanimously Carried.
d) Robin Dunn, CAO re: Labour relations/employee negotiations (Working Remotely
Impact).
The following staff were present: Robin Dunn, CAO; Yvonne Aubichon, Clerk; Andria Leigh,
Director, Development Services; Mark DesLauriers, Chief Financial Off icer/Treasurer;
Tamara Obee, Manager, Human Resources/Treasurer; Harold Daynard, Manager,
Information Technology (IT staff).
Motion No. SC200520-5
Moved by Hough, Seconded by Veitch
Be it resolved
1. That the confidential verbal information presented by Robin
relations/employee negotiations (Working Remotely Impact)
2. And that staff proceed as directed.
)unn, CAO re: Labour
be received
Carried.
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Special Council Meeting Minutes — Wednesday, May 20, 2020.
5. Minutes of Council and Committees:
a) Minutes of Human Resources Committee meeting held on Monday, April 27, 2020.
b) Minutes of Special Council meeting #1 held on Wednesday, April 29, 2020.
c) Minutes of Special Council meeting #2 held on Wednesday, April 29, 2020.
Motion No. SC200520-6
Moved by Greenlaw, Seconded by Scott
Be it resolved that the draft minutes of the
a) Human Resources Committee meeting held on Monday, April 27, 2020
be received; and that the draft minutes of the
c) Special Council meeting #1 held on Wednesday, April 29, 2020; and
d) Special Council meeting #2 held on Wednesday, April 29, 2020
be received and adopted as printed and circulated.
Carried.
6. Recognition of Achievements:
a) Correspondence dated May 1, 2020 from the Ontario Association of Certified
Technicians and Technologists re: Karla Musso-Garcia, Manager, Operations re:
Certified Engineering Technologist Registration.
Motion No. SC200520-7
Moved by Veitch, Seconded by Hough
Be it resolved
1. That the correspondence dated May 1, 2020 from the Ontario Association of Certified
Technicians and Technologists re: Karla Musso-Garcia, Manager, Operations re:
Certified Engineering Technologist Registration be received.
2. That Karla Musso-Garcia be recognized under the Mayor's signature.
Carried.
7. Open Forum:
None.
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Special Council Meeting Minutes — Wednesday, May 20, 2020.
8. Reports of Municipal Officers for Action:
a) Shawn Binns, Director, Operations and Community Services, memorandum
correspondence dated May 20, 2020 re: 2020 Library Service Contracts [Refer to Items
14a) - d)].
Motion No. SC200520-8
Moved by Keane, Seconded by Scott
Be it resolved
1. That the memorandum correspondence dated May 20, 2020 and presented by Shawn
Binns, Director, Operations and Community Services re: 2020 Library Service Contracts
be received and adopted.
2. That the appropriate by-laws be brought forward for Council's consideration.
Carried.
b) Robin Dunn, CAO, correspondence dated May 2, 2020 re: AMO Launches Virtual 2020
Conference.
Motion No. SC200520-9
Moved by DeSousa, Seconded by Veitch
Be it resolved that the correspondence dated May 2, 2020 and presented by Robin Dunn,
CAO, re: AMO Launches Virtual 2020 Conference be received.
Carried.
c) Robin Dunn, CAO re: Update on COVID-19 Actions.
Motion No. SC200520-10
Moved by Scott, Seconded by Greenlaw
Be it resolved that the verbal information presented by Robin Dunn, CAO re: Update on
COVID-19 Actions be received.
Carried.
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Special Council Meeting Minutes — Wednesday, May 20, 2020.
9. Reports of Municipal Officers for Information Only:
a) FES2020-1, Donny Adamson, Acting Deputy Chief; Marie Brissette, Special Projects
Coordinator re: Purchase of Extrication Equipment.
Motion No. SC200520-11
Moved by Hough, Seconded by DeSousa
Be it resolved that FES2020-1, Donny Adamson, Acting Deputy Chief; Marie Brissette,
Special Projects Coordinator re: Purchase of Extrication Equipment be received for
information only.
Carried.
10.Reports of Members of Council:
a) Updates from Council Representatives — County of Simcoe and Township Partners
and Agencies.
The following members of Council provided updates: Mayor H.S. Hughes, Deputy
Mayor Hough and Councillor Keane.
11. Consent Agenda:
a) Announcements of Interest to the Public:
1. Notice of Full Bridge Closures at Oro-Medonte Line 5 and Line 9, Hwy 11 Underpass
by Clearwater Structures Inc., March 16 - November 20, 2020.
b) Nottawasaga Valley Conservation Authority, minutes of Friday, January 24, 2020 and
highlights of Friday, April 24, 2020 meetings.
Staff Recommendation: Receive for Information Only.
c) Minutes of Lake Simcoe Region Conservation Authority meetings held on Friday,
February 28, 2020, Friday, April 3, 2020 Special and Friday, April 3, 2020.
Staff Recommendation: Receive for Information Only.
d) Minutes of Barrie Public Library Board meeting held on Thursday, February 20, 2020.
Staff Recommendation: Receive for Information Only.
e) Highlights of Severn Sound Environmental Association (SSEA) meeting held on
Tuesday, April 14, 2020.
Staff Recommendation: Receive for Information Only.
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Special Council Meeting Minutes — Wednesday, May 20, 2020.
f) Correspondence dated April 20, 2020 from Mayor Rob Burton, Town of Oakville to Prime
Minister Trudeau and Premier Ford re: Support Letter for Food Service Industry.
Staff Recommendation: Receive for Information Only.
g) Correspondence dated May 8, 2020 from Mayor Rob Burton, Town of Oakville to
Minister Rod Phillips and Minister Bill Morneau re: Rent Relief Advocacy
Correspondence.
Staff Recommendation: Receive, Support, Advise under Mayor's Signature.
h) Correspondence dated April 23, 2020 from Mayor Fred Eisenberger, City of Hamilton to
Honourable David Lametti, Minister of Justice and Attorney General of Canada;
Honourable Doug Ford, Premier of Ontario and The Honourable Doug Downey, Attorney
General re: Request to Regulate and Enforce Odour and Lighting Nuisances Related to
the Cultivation of Cannabis Plants.
Staff Recommendation: Receive, Support, Advise under Mayor's Signature.
Motion No. SC200520-12
Moved by Greenlaw, Seconded by Keane
Be it resolved that the staff recommendations with respect to the items listed under "Consent
Agenda Correspondence" be adopted as printed:
a) Announcements of Interest to the Public:
1. Notice of Full Bridge Closures at Oro-Medonte Line 5 and Line 9, Hwy 11 Underpass
by Clearwater Structures Inc., March 16 - November 20, 2020.
b) Nottawasaga Valley Conservation Authority, minutes of Friday, January 24, 2020 and
highlights of Friday, April 24, 2020 meetings.
Received for Information Only.
c) Minutes of Lake Simcoe Region Conservation Authority meetings held on Friday,
February 28, 2020, Friday, April 3, 2020 Special and Friday, April 3, 2020.
Received for Information Only.
d) Minutes of Barrie Public Library Board meeting held on Thursday, February 20, 2020.
Received for Information Only.
e) Highlights of Severn Sound Environmental Association (SSEA) meeting held on Tuesday,
April 14, 2020.
Received for Information Only.
f) Correspondence dated April 20, 2020 from Mayor Rob Burton, Town of Oakville to Prime
Minister Trudeau and Premier Ford re: Support Letter for Food Service Industry.
Received for Information Only.
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Special Council Meeting Minutes — Wednesday, May 20, 2020.
g) Correspondence dated May 8, 2020 from Mayor Rob Burton, Town of Oakville to Minister
Rod Phillips and Minister Bill Morneau re: Rent Relief Advocacy Correspondence.
Received, Supported, Advised under Mayor's Signature.
h) Correspondence dated April 23, 2020 from Mayor Fred Eisenberger, City of Hamilton to
Honourable David Lametti, Minister of Justice and Attorney General of Canada;
Honourable Doug Ford, Premier of Ontario and The Honourable Doug Downey, Attorney
General re: Request to Regulate and Enforce Odour and Lighting Nuisances Related to
the Cultivation of Cannabis Plants.
Received, Supported, Advised under Mayor's Signature.
Carried.
12. Communications/Petitions:
a) Correspondence dated March 18, 2020 from Murray Smith re: Request to Purchase a
Portion of Township Property Adjacent to 10 Wallis Street.
Motion No. SC200520-13
Moved by Veitch, Seconded by DeSousa
Be it resolved that the correspondence dated March 18, 2020 from Murray Smith re: Request
to Purchase a Portion of Township Property Adjacent to 10 Wallis Street be received and
referred to staff for a report.
Carried.
b) Correspondence dated May 11, 2020 from PolyJohn Canada Inc. re: Request for
Support, NGen Funding Application.
Motion No. SC200520-14
Moved by Keane, Seconded by Greenlaw
Be it resolved
1. That the correspondence dated May 11, 2020 from PolyJohn Canada Inc. re: Request for
Support, NGen Funding Application be received.
2. That staff prepare a letter of support, under the Mayor's signature, to assist PolyJohn
Canada Inc. in their efforts to secure funding.
Carried.
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Special Council Meeting Minutes — Wednesday, May 20, 2020.
13. Notice of Motion:
a) Discussed verbally by Councillor Veitch, at the April 29, 2020 Special Council Meeting
re: Severn Sound Environmental Association (SSEA) 2020 Oro-Medonte Budget
Allocation Amendment.
Written Submission by Councillor Veitch, May 13, 2020.
Notice of Motion for May 20, 2020 Special Council meeting.
To be dealt with at future June Council meeting.
Draft Motion:
Whereas Council endorsed Motion No. C200311 -11 at their March 11, 2020 meeting that
included an acknowledgement that "Whereas the SSEA has indicated that the Province
is likely to fund about $10,000 of Municipal Share - Operations funding for source water
protection (which would reduce their Municipal Share — Operations funding requirement
to the $92,000 range)".
Whereas the Township of Oro-Medonte has been advised by the SSEA in a
memorandum dated May 14, 2020 that the 2020 SSEA budget request of $9,095 for the
Drinking Water Source Protection (DWSP) program from the Township, remains
outstanding, due to the expected funding from the Ministry of the Environment,
Conservation and Parks, not being provided, despite ongoing negotiations.
Whereas the Drinking Water Source Protection (DWSP) program and funding is critical
based on regulatory requirements of the Clean Water Act being met, in order for drinking
water systems to be in compliance and provide municipal drinking water.
Whereas it has been confirmed by the SSEA that the bulk of the SSEA DWSP work load
in 2020 is focused in the Township of Oro-Medonte to update water systems, including in
Braestone, Maplewood, Horseshoe Highlands, Robincrest, and Craighurst, using the
$9,095 funds for dedicated, full time staff coverage.
Now, therefore be it resolved
That the 2020 budget contribution from the Township of Oro-Medonte to SSEA be
amended as follows:
That the $92,427 for SSEA Municipal Share -2020 Operations (that includes one-time
funding allocations totalling $ 23,964) be increased for 2020 by $9,095 to cover the
Drinking Water Source Protection (DWSP) amount; and
That in the event the Ministry of Environment, Conservation and Parks (MOECP)
ultimately provides the funding to the SSEA that the Township of Oro-Medonte requests
the SSEA to provide a reimbursement of the $9,095 to the Township.
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Special Council Meeting Minutes — Wednesday, May 20, 2020.
14. By -Laws:
a) 2020-030: A By-law to Authorize the Execution of a Contract between The Township of
Oro-Medonte and The Orillia Public Library Board For a Term of One Year And to
Repeal By-law No. 2019-028.
b) 2020-031: A By-law to Authorize the Execution of a Contract between The Township of
Oro-Medonte and The Barrie Public Library Board For a Term of One Year And to
Repeal By-law No. 2019-025.
c) 2020-032: A By-law to Authorize the Execution of a Contract between The Township of
Oro-Medonte and The Midland Public Library Board For a Term of One Year And to
Repeal By-law No. 2019-027.
d) 2020-033: A By-law to Authorize the Execution of a Contract between The Township of
Oro-Medonte and The Severn Township Public Library Board For a Term of One Year
And to Repeal By-law No. 2019-026.
Motion No. SC200520-15
Moved by DeSousa, Seconded by Hough
Be it resolved that
a) 2020-030: A By-law to Authorize the Execution of a Contract between The Township of
Oro-Medonte and The Orillia Public Library Board For a Term of One Year And to Repeal
By-law No. 2019-028.
b) 2020-031: A By-law to Authorize the Execution of a Contract between The Township of
Oro-Medonte and The Barrie Public Library Board For a Term of One Year And to Repeal
By-law No. 2019-025.
c) 2020-032: A By-law to Authorize the Execution of a Contract between The Township of
Oro-Medonte and The Midland Public Library Board For a Term of One Year And to
Repeal By-law No. 2019-027.
d) 2020-033: A By-law to Authorize the Execution of a Contract between The Township of
Oro-Medonte and The Severn Township Public Library Board For a Term of One Year
And to Repeal By-law No. 2019-026.
be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed
by the Mayor.
Carried.
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Special Council Meeting Minutes — Wednesday, May 20, 2020.
15.Confirmation By -Law:
a) 2020-055: Being a by-law to confirm the proceedings of the Special Council meeting
held on Wednesday, May 20, 2020.
Motion No. SC200520-16
Moved by Scott, Seconded by Keane
Be it resolved that By -Law No. 2020-055: Being a by-law to confirm the proceedings of the
Special Council meeting held on Wednesday, May 20, 2020 be read a first, second and third
time, passed, be engrossed by the Clerk, signed and sealed by the Mayor.
Carried.
16.Adjournment:
a) Motion to Adjourn.
Motion No. SC200520-17
Moved by Hough, Seconded by Veitch
Be it resolved that we do now adjourn at 12:10 p.m.
M yor, H.S. Hu es CIIer Yvonne Aubichon
Carried.
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