04 29 2020 SpCouncil Minutes 2r,
Toh' of
Proud Heritage, Exciting Future
Wednesday, April 29, 2020
The Township of Oro-Medonte
Special Council Meeting Minutes
Electronic Meeting
2018-2022 Council
Present: Mayor H.S. Hughes
Deputy Mayor Ralph Hough
Councillor Ian Veitch
Councillor Tammy DeSousa
Councillor Cathy Keane
Councillor Shawn Scott
Councillor Randy Greenlaw
10:25 a.m.
Staff Robin Dunn, Chief Administrative Officer; Yvonne Aubichon, Clerk; Mark
Present: DesLauriers, Chief Financial Officer/Treasurer; Andria Leigh, Director,
Development Services; Donna Hewitt, Director, Corporate Services;
Shawn Binns, Director, Operations and Community Services; Derek Witlib,
Manager, Planning Services; Curtis Shelswell, Chief Municipal Law
Enforcement Officer; Justin Metras, Manager, Infrastructure and Capital
Projects; Shannon Stewart, Manager, Finance/Deputy Treasurer; Jason
Scharapenko, Information Management Technician; Patrick Howse,
Information Management Technician; Janette Teeter, Supervisor, Clerk's
Services/Deputy Clerk.
All Council and staff participated via Zoom platform.
1. Call to Order - Moment of Reflection:
Mayor H.S. Hughes assumed the Chair, called the meeting to order followed by a moment of
reflection.
Page 1 of 14
Special Council Meeting Minutes —Wednesday, April 29, 2020.
2. Adoption of Agenda:
a) Motion to Adopt the Agenda.
Motion No. SC200429-1
Moved by Veitch, Seconded by Hough
Be it resolved that the agenda for the Special Council meeting
be received and adopted;
And that the correspondence dated April 28, 2020 from Doug
April 29, 2020 re: Items 8f) and 11 b) be received.
Motion No. SC200429-2
Moved by Greenlaw, Seconded by Keane
of Wednesday, April 29, 2020
Hill and Eric Gillespie dated
Carried.
Be it resolved that Rule 14.19a) as per the consolidated Procedural By-law No. 2017-165 be
suspended in order to allow the meeting to proceed past the 4 hour adjournment
requirement, if necessary.
Carried.
3. By -Laws:
a) 2020-050: A By-law to amend By -Law No. 2020-036 (A By-law to amend By -Law No.
2017-165 (Procedural By-law) to allow for Electronic Participation where a State of
Emergency has been declared and By -Law 2017-165 (A By-law to Govern the
Proceedings of Council and Committees/Technical Support Groups of Council in the
Township of Oro-Medonte (Procedural By-law).
Motion No. SC200429-3
Moved by DeSousa, Seconded by Veitch
Be resolved that
a) 2020-050: A By-law to amend By -Law No. 2020-036 (A By-law to amend By -Law
No. 2017-165 (Procedural By-law) to allow for Electronic Participation where a State
of Emergency has been declared and By -Law 2017-165 (A By-law to Govern the
Proceedings of Council and Committees/Technical Support Groups of Council in the
Township of Oro-Medonte (Procedural By-law)
be read a first, second and third time, passed, be engrossed by the Clerk, signed and
sealed by the Mayor.
Carried.
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Special Council Meeting Minutes — Wednesday, April 29, 2020.
4. Disclosure of Pecuniary Interest:
None declared
5. Minutes of Council and Committees:
a) Minutes of Council meeting held on Wednesday, March 11, 2020.
b) Minutes of Special Council meeting held on Friday, March 13, 2020 meeting (1:00 p.m.).
c) Minutes of Special Council meeting held on Friday, March 13, 2020 (1:30 p.m.).
d) Minutes of Special Council meeting #1 held on Tuesday, March 24, 2020.
e) Minutes of Special Council meeting #2 held on Tuesday, March 24, 2020.
f) Minutes of Special Council meeting held on Friday, April 3, 2020.
g) Minutes of Public meeting held on Tuesday, April 7, 2020.
Motion No. SC200429-4
Moved by Greenlaw, Seconded by Scott
Be it resolved that the draft minutes of the
a) Council meeting held on Wednesday, March 11, 2020;
b) Special Council meeting held on Friday, March 13, 2020 meeting (1:00 p.m.);
c) Special Council meeting held on Friday, March 13, 2020 (1:30 p.m.);
d) Special Council meeting #1 held on Tuesday, March 24, 2020;
e) Special Council meeting #2 held on Tuesday, March 24, 2020;
f) Special Council meeting held on Friday, April 3, 2020;
be received and adopted as printed and circulated;
And that the minutes of the
g) Public meeting held on Tuesday, April 7, 2020
be received.
Carried.
6. Open Forum:
One (1) piece of correspondence was received with respect to Item 8f) and 11 b) by the
Clerk's Department and read out loud by staff (refer to Motion No. SC200429-1 above).
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Special Council Meeting Minutes — Wednesday, April 29, 2020.
7. Reports of Municipal Officers for Information Only:
a) F12020-4, Janice MacDonald, Accounting Clerk re: Statement of Accounts, Quarter 1- 2020,
Jan 1, 2020 - Mar 31, 2020.
Motion No. SC200429-5
Moved by Veitch, Seconded by Hough
Be it resolved
1. That F12020-4, Janice MacDonald, Accounting Clerk re: Statement of Accounts, Quarter 1-
2020, Jan 1, 2020 - Mar 31, 2020 be received for information only.
2. That the accounts for Quarter 1 - 2020 totaling $12,893,125.30 be received.
Carried.
8. Reports of Municipal Officers for Action:
Technical difficulties were experienced from approximately 20:44 to 26:50 on the
livestreaming. Mayor Hughes paused discussions to permit time for Councillor Keane and
Councillor Veitch to reconnect to the meeting due power outage at their respective homes.
Discussions resumed at 26:50 with all members of Council present.
f) DS2020-42, Todd Weatherell, Intermediate Planner re: Zoning By-law Amendment Application
2019-ZBA-01, Cannabis Production and Processing Provisions [Refer to Item 11b)].
Motion No. SC200429-6
Moved by Scott, Seconded by Keane
Be it resolved
1. That DS2020-42, Todd Weatherell, Intermediate Planner re: Zoning By-law Amendment
Application 2019-ZBA-01, Cannabis Production and Processing Provisions, be received
and adopted.
2. That Zoning By-law Amendment Application 2019-ZBA-01, specifically to amend
Section 3.0 - Table A3, Section 4.0 - Table B3, and Section 6.0 — Definitions of Zoning
By-law 97-95, as amended, to establish permissions and standards for cannabis
production and processing facilities, be approved.
3. That the appropriate draft by-law be brought forward for Council's consideration.
Unanimously Carried.
Recorded Vote Requested by Councillor Scott
Councillor Scott Yea
Councillor DeSousa Yea
Councillor Greenlaw Yea
Deputy Mayor Hough Yea
Councillor Keane Yea
Councillor Veitch Yea
Mayor H.S. Hughes Yea
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Special Council Meeting Minutes —Wednesday, April 29, 2020.
a) F12020-6, Mark DesLauriers, Chief Financial Officer/Treasurer re: Financial Update
Relating to COVID-19.
Motion No. SC200429-7
Moved by Greenlaw, Seconded by Scott
Be it resolved
1. That F12020-06, Mark DesLauriers, Chief Financial Officer/Treasurer re: Financial
Update Relating to COVID-19 be received and adopted.
2. That the CAO and CFO/Treasurer continue to remain vigilant with the ever changing
situation and will ensure the expense mitigation measures identified are fully
implemented as required.
3. That the CAO and CFO/Treasurer provide an update on the financial situation relating to
COVID-19 to Council in July.
Carried.
b) F12020-5, Shannon Stewart, Deputy Treasurer/Tax Collector re: Borrowing By -Law — Tile
Drainage Act [Refer to Item 11 d)].
Motion No. SC200429-8
Moved by Hough, Seconded by DeSousa
Be it resolved
1. That F12020-5, Shannon Stewart, Manager, Finance/Deputy Treasurer re: Borrowing By -
Law — Tile Drainage Act be received and adopted.
2. That the appropriate draft by-law be brought forward for Council's consideration for
raising money in the amount of $500,000 to aid in the construction of drainage works
under the Tile Drainage Act in conjunction with F12020-5.
Carried.
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Special Council Meeting Minutes — Wednesday, April 29, 2020.
c) DS2020-37, Andy Karaiskakis, Senior Planner re: Zoning By-law Amendment Application
2020-ZBA-01 by Wilhelmina Wigg 192 Line 14 North [Refer to Item 11 a)].
Motion No. SC200429-9
Moved by Keane, Seconded by Scott
Be it resolved
1. That DS2020-037 Andy Karaiskakis, Senior Planner re: Zoning By-law Amendment
Application 2020-ZBA-01 by Wilhelmina Wigg 192 Line 14 North, be received and
adopted.
2. That Zoning By-law Amendment Application 2020-ZBA-01 by Wilhelmina Wigg,
specifically to rezone a portion of the subject lands from the "Mineral Aggregate
Resource Two (MAR2) Zone" to "Mineral Aggregate Resource Two Exception 316
(MAR2*316) Zone" on Schedule Al to Zoning By-law No. 97-95, as amended, to permit
an accessory apartment dwelling unit in a detached accessory building, be approved.
3. That the appropriate draft by-law (By-law No. 2020-026) be brought forward for Council's
consideration.
4. That the applicant be advised of Council's decision under the Director, Development
Services' signature.
Carried:
d) DS2020-44, Danielle Waters, Planner re: Proposed Street Naming, Draft Plan of
Subdivision Application 2018-SUB-02 (East Oro Estates), Part of Lot 16, Con. 11 (Oro)
Township of Oro-Medonte [Refer to Item 11c)].
Motion No. SC200429-10
Moved by DeSousa, Seconded by Veitch
Be it resolved
1. That DS2020-44, Danielle Waters, Planner re: Proposed Street Naming, Draft Plan of
Subdivision Application 2018-SUB-02 (East Oro Estates), Part of Lot 16, Con. 11 (Oro)
Township of Oro-Medonte be received and adopted.
2. That the street name "Eagle Way Court" be assigned to the East Oro Estates subdivision.
3. That the appropriate draft by-law be brought forward for Council's consideration.
Carried.
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Special Council Meeting Minutes —Wednesday, April 29, 2020.
e) DS2020-45, Curtis Shelswell, Chief Municipal Law Enforcement Officer re: Site
Alteration Request - 225 Line 7 North.
Motion No. SC200429-11
Moved by Scott, Seconded by Keane
Be it resolved
1. That DS2020-45, Curtis Shelswell, Chief Municipal Law Enforcement Officer re: Site
Alteration Request, 225 Line 7 North be received and adopted.
2. That Council grant the site alteration application that proposes to import approximately
292,000 cubic metres of fill to 225 Line 7 North as outlined within DS2020-45.
3. That, prior to the commencement, Orostation Devco Ltd. provide the Township with the
required refundable securities of $146,000.00.
4. That Orostation Devco Ltd. agree to compensate the Township the required $0.50 per
cubic metre and that prior to the commencement have an agreement in place for such.
5. That, if at any time during the project, Orostation Devco Ltd. is found to have
breached/contravened the By-law such permit will be revoked effective immediately.
6. That the owner be advised of Council's decision under the Director, Development
Services' signature.
Carried.
g) Robin Dunn, CAO re: Update on COVID-19 Actions.
Motion No. SC200429-12
Moved by Keane, Seconded by Greenlaw
Be it resolved that the verbal information presented by Robin Dunn, CAO re: Update on
COVID-19 Actions be received.
Carried.
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Special Council Meeting Minutes —Wednesday, April 29, 2020.
9. Consent Agenda:
a) Announcements of Interest to the Public:
1. Notice of Full Bridge Closures at Oro-Medonte Line 5 and Line 9, Hwy 11 Underpass
by Clearwater Structures Inc., March 16 - November 20, 2020.
b) Minutes of Barrie Public Library Board meeting held on January 23, 2020.
Staff Recommendation: Receive for Information Only.
c) Correspondence dated March 10, 2020 from Steve Miguel, Marketing Committee,
Ontario Rett Syndrome Association re: Request for Proclamation, October, 2020 as
"nett Syndrome Awareness Month".
Staff Recommendation: Receive, Proclaim and Advise under Mayor's Signature.
d) Correspondence dated March 11, and April 23, 2020 from Jeff Yurek, Minister of the
Environment, Conservation and Parks re: Provincial Day of Action on Litter, May 12,
2020.
Staff Recommendation: Receive for Information Only.
e) Correspondence dated March 12, 2020 from Ellen Blaubergs, Coldwater Canadiana
Heritage Museum, 2020 Heritage Day Silent Auction Coordinator re: Coldwater
Canadiana Heritage Museum - A. Woodrow Farm Day - July 19, 2020, Silent Auction
Donation Request.
Staff Recommendation: Receive, Approve, and Coordinate under Manager,
Human Resources/Health and Safety's Signature.
f) Correspondence dated March 23, 2020 from the Town of Midland re: Direct Payment of
Federal Funds to Municipalities to Waive Property Taxes for the Year 2020 - Financial
help to alleviate the suffering from COVID-19 Pandemic.
Staff Recommendation: Receive for Information Only.
g) Correspondence dated March 30, 2020 from Anita Dubeau, Chair, Simcoe Muskoka
District Health Unit Board of Health re: 20-MAG001, Cannabis Consumption
Establishments / Special Occasion Permits.
Staff Recommendation: Receive for Information Only.
h) Correspondence received April 9, 2020 from Minister Steve Clark, Ministry of Municipal
Affairs and Housing re: Planning Matters, Development Charges and Community Benefit
Charges Update.
Staff Recommendation: Receive for Information Only.
i) Correspondence dated April 17, 2020 from the Township of North Dumphries and
County of Haliburton dated April 3, 2020 re: Tourism Orientated Destination Signage Fee
Increases.
Staff Recommendation: Receive, Support, Advise under Mayor's Signature.
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Special Council Meeting Minutes — Wednesday, April 29, 2020.
Motion No. SC200429-13
Moved by DeSousa, Seconded by Hough
Be it resolved that the staff recommendations with respect to the items listed under
"Consent Agenda Correspondence" be adopted as printed:
a) Announcements of Interest to the Public:
1. Notice of Full Bridge Closures at Oro-Medonte Line 5 and Line 9, Hwy 11
Underpass by Clearwater Structures Inc., March 16 - November 20, 2020.
b) Minutes of Barrie Public Library Board meeting held on January 23, 2020.
Received for Information Only.
c) Correspondence dated March 10, 2020 from Steve Miguel, Marketing Committee,
Ontario Rett Syndrome Association re: Request for Proclamation, October, 2020 as
"nett Syndrome Awareness Month".
Received, Proclaimed and Advised under Mayor's Signature.
d) Correspondence dated March 11, 2020 from Jeff Yurek, Minister of the Environment,
Conservation and Parks re: Provincial Day of Action on Litter, May 12, 2020.
Received for Information Only.
e) Correspondence dated March 12, 2020 from Ellen Blaubergs, Coldwater Canadiana
Heritage Museum, 2020 Heritage Day Silent Auction Coordinator re: Coldwater
Canadiana Heritage Museum - A. Woodrow Farm Day - July 19 2020, Silent Auction
Donation Request.
Received, Approved, and Coordinated under Manager, Human Resources/
Health and Safety's Signature.
f) Correspondence dated March 23, 2020 from the Town of Midland re: Direct Payment
of Federal Funds to Municipalities to Waive Property Taxes for the Year 2020 -
Financial help to alleviate the suffering from COVID-19 Pandemic.
Received for Information Only.
g) Correspondence dated March 30, 2020 from Anita Dubeau, Chair, Simcoe Muskoka
District Health Unit Board of Health re: 20-MAG001, Cannabis Consumption
Establishments / Special Occasion Permits.
Received for Information Only.
h) Correspondence received April 9, 2020 from Minister Steve Clark, Ministry of
Municipal Affairs and Housing re: Planning Matters and Development Charges
Update.
Received for Information Only.
i) Correspondence dated April 17, 2020 from the Township of North Dumphries and
County of Haliburton dated April 3, 2020 re: Tourism Orientated Destination Signage
Fee Increases.
Received, Supported, Advised under Mayor's signature.
Carried.
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Special Council Meeting Minutes —Wednesday, April 29, 2020.
10. Communications/Petitions:
a) Correspondence dated April 9, 2020 from Paul Mondell, Senior Vice President,
Development, Skyline Investments re: Request to Defer Fees for Draft Plan of
Condominium and Site Plan Applications — Slopeside 2 and 3, Horseshoe Valley Resort.
Motion No. SC200429-14
Moved by Greenlaw, Seconded by Veitch
Be it resolved that motion with respect to the correspondence dated April 9, 2020 from Paul
Mondell, Senior Vice President, Development, Skyline Investments re: Request to Defer
Fees for a Draft Plan of Condominium and Site Plan Applications — Slopeside 2 and 3,
Horseshoe Valley Resort be deferred to the May 6, 2020 Development Services Committee
meeting.
Carried.
Motion No. SC200429-15
Moved by Greenlaw, Seconded by Keane
Be it resolved
1. That the correspondence dated April 9, 2020 from Paul Mondell, Senior Vice President,
Development, Skyline Investments re: Request to Defer Fees for a Draft Plan of
Condominium and Site Plan Applications — Slopeside 2 and 3, Horseshoe Valley Resort
be received.
2. That, in order to cover the staff time required in processing the applications, the applicant
be required to submit:
a) the non-refundable application fees for the Plan of Condominium and Site Plan
Approval in the amount of $ 5000 and $ 1500 respectively; and that
b) the balance of the application fees, in the amount totalling $27,100, be submitted to
the Township within six (6) months of the initial application submission.
3. That the applicant be advised of Council's decision under the Director, Development
Services' signature.
Deferred.
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Special Council Meeting Minutes — Wednesday, April 29, 2020.
11. By -Laws:
a) 2020-026: A By -Law to amend the zoning provisions which apply to lands at Part of Lot
14, Concession 14 (Oro) Township of Oro-Medonte 2020-ZBA-01 (Wigg).
b) 2020-046: A By-law to Amend Zoning By-law 97-95, as amended (Cannabis Production
and Processing Facilities).
c) 2020-048: A By -Law to Provide for the Proposed Street Naming, Draft Plan of
Subdivision Application 2018-SUB-02 (East Oro Estates) Part of Lot 16, Con. 11 (Oro)
Township of Oro-Medonte.
d) 2020-049: A By -Law to raise money to aid in the construction of drainage works under
the Tile Drainage Act.
Motion No. SC200429-16
Moved by Scott, Seconded by Keane
Be it resolved that
a) 2020-026: A By-law to amend the zoning provisions which apply to lands at Part of Lot
14, Concession 14 (Oro) Township of Oro-Medonte 2020-ZBA-01 (Wigg);
b) 2020-046: A By-law to Amend Zoning By-law 97-95, as amended (Cannabis Production
and Processing Facilities);
c) 2020-048: A By-law to Provide for the Proposed Street Naming, Draft Plan of Subdivision
Application 2018-SUB-02 (East Oro Estates) Part of Lot 16, Con. 11 (Oro) Township of
Oro-Medonte;
d) 2020-049: A By-law to raise money to aid in the construction of drainage works under the
Tile Drainage Act;
be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed
by the Mayor.
Carried.
12. Closed Session Items:
a) Motion to go In Closed Session.
Motion No. SC200429-17
Moved by Greenlaw, Seconded by Scott
Be it resolved that we do now go in Closed Session at 1:35 p.m. to discuss
• labour relations/employee negotiations (Staffing Updates);
• litigation affecting the municipality (Municipal Accommodations Tax).
Carried.
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Special Council Meeting Minutes — Wednesday, April 29, 2020.
b) Motion to Rise and Report.
Motion No. SC200429-18
Moved by Veitch, Seconded by Hough
Be it resolved that we do now Rise at 2:40 p.m. and Report on the Closed Session Items 12
c) Donna Hewitt, Director, Corporate Services re: Litigation affecting the Municipality
(Municipal Accommodations Tax (MAT)).
d) Robin Dunn, CAO re: Labour relations/employee negotiations (Staffing Updates).
Carried.
c) Donna Hewitt, Director, Corporate Services re: Litigation affecting the Municipality
(Municipal Accommodations Tax (MAT)).
The following staff were present: Robin Dunn, CAO/Acting Clerk; Andria Leigh, Director,
Development Services; Donna Hewitt, Director, Corporate Services; Jennifer Whitley,
Coordinator, Economic Development/Communications.
Motion No. SC200429-19
Moved by DeSousa, Seconded by Hough
Be it resolved that the confidential verbal information Donna Hewitt, Director, Corporate
Services re: Litigation affecting the Municipality (Municipal Accommodations Tax (MAT)) be
received.
Carried.
d) Robin Dunn, CAO re: Labour relations/employee negotiations (Staffing Updates).
The following staff were present: Robin Dunn,
Development Services; Donna Hewitt, Director,
Manager, Human Resources/Health & Safety.
Motion No. SC200429-20
Moved by Keane, Seconded by Scott
CAO/Acting Clerk; Andria Leigh, Director,
Corporate Services; Tamara Obee,
Be it resolved that the confidential verbal information presented by Robin Dunn, CAO re:
Labour relations/employee negotiations (Staffing Updates) be received.
Carried.
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Special Council Meeting Minutes — Wednesday, April 29, 2020.
13. Reports of Municipal Officers for Action:
a) Donna Hewitt, Director, Corporate Services and Jennifer Whitley, Coordinator of
Economic Development/Communications, memorandum correspondence dated April 29,
2020 re: Municipal Accommodations Tax (MAT).
Motion No. SC200429-21
Moved by Hough, Seconded by DeSousa
Be it resolved
1. That the memorandum correspondence dated April 29, 2020 by Donna Hewitt, Director
Corporate Services & Jennifer Whitley, Coordinator of Economic Development &
Communications, re: Municipal Accommodation Tax (MAT) be received and adopted.
2. That, in view of concerns raised during the unprecedented times, Council rescind Motion
No. C200115-7, and that any consideration to implement a MAT occur after the COVID-
19 emergency has ended or April 1, 2021, whichever date is later.
3. That staff be directed to continue to engage with our tourism operators as we consider a
MAT in the future.
4. That the Coordinator of Economic Development & Communications advise the applicable
organizations of Council's decision.
Carried.
14.Confirmation By -Law:
a) 2020-051: Being a by-law to confirm the proceedings of the Special Council meeting
held on Wednesday, April 29, 2020.
Motion No. SC200429-22
Moved by Scott, Seconded by Keane
Be it resolved that By -Law No. 2020-051: Being a by-law to confirm the proceedings of the
Special Council meeting held on Wednesday, April 29, 2020 be read a first, second and third
time, passed, be engrossed by the Clerk, signed and sealed by the Mayor.
Carried.
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Special Council Meeting Minutes — Wednesday, April 29, 2020.
15.Adjournment:
a) Motion to Adjourn.
Motion No. SC200429-23
Moved by Veitch, Seconded by DeSousa
Be it resolved that we do now adjourn at 2:50 p.m.
M y r, H.S. Hu es
CI k, Yvonne Aubichon
Carried.
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