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Towtuhip of
Prond Heritage, Exciting Future
Friday, April 3, 2020
The Township of Oro-Medonte
Special Council Meeting Minutes
Council Chambers
2018-2022 Council
Present: Mayor H.S. Hughes
Deputy Mayor Ralph Hough (electronic platform)
Councillor Ian Veitch (electronic platform)
Councillor Tammy DeSousa (electronic platform)
Councillor Cathy Keane (electronic platform)
Councillor Shawn Scott (electronic platform)
Councillor Randy Greenlaw (electronic platform)
2:04 p.m.
Staff Robin Dunn, Chief Administrative Officer; Mark DesLauriers, Chief
Present: Financial Officer/Treasurer (electronic platform); Andria Leigh, Director,
Development Services; Donna Hewitt, Director, Corporate Services;
Tamara Obee, Manager, Human Resources, Health & Safety; Yvonne
Aubichon, Clerk (electronic platform); Janette Teeter, Supervisor, Clerk's
Services/Deputy Clerk (electronic platform); Derek Witlib, Manager,
Planning Services (electronic platform); Todd Weatherell (electronic
platform); Harold Daynard, Manager, Information Technology (electronic
platform); Jason Scharapenko, Information Technology Technician;
Patrick Howse, Information Technology Technician (electronic platform)
1. Call to Order - Moment of Reflection:
Mayor H.S. Hughes assumed the Chair, called the meeting to order followed by a moment of
reflection.
Mayor H.S. Hughes called a roll call for the members of Council participating via electronic
platform.
In accordance with the Emergency Management and Civil Protection Act, Ontario Regulation
52/20, Order under Subsection 7.0.2 (4) of the Act — Organized Public Events, Certain
Gatherings, a maximum of five (5) people were on-site for the meeting.
Page 1 of 7
Special Council Meeting Minutes — Friday, April 3, 2020.
2. Adoption of Agenda:
a) Motion to Adopt the Agenda.
Motion No. SC200403-1
Moved by Hough, Seconded by Veitch
Be it resolved that the agenda for the Special Council meeting of Friday, April 3, 2020 be
received and adopted.
Carried.
3. Disclosure of Pecuniary Interest:
None declared.
4. Reports of Municipal Officers:
a) OCS2020-9, Justin Metras, Manager, Infrastructure and Capital Projects re: Supply and
Delivery of one (1) 25 ton Tag Along Trailer with Paver Style Ramps.
Motion No. SC200403-2
Moved by DeSousa, Seconded by Hough
Be it resolved
1. That OCS2020-9, Justin Metras, Manager, Infrastructure and Capital Projects re: Supply
and Delivery of one (1) 25 ton Tag Along Trailer with Paver Style Ramps be received and
adopted.
2. That RFQ OCS2020-09 Supply and Delivery of one (1) 25 ton Tag Along Trailer with
Paver Style Ramps be awarded to Dockside Trailer Sales in the amount of $41,000 plus
HST.
3. That the Director, Operations and Community Services be authorized to execute the
appropriate agreements on behalf of the Township.
4. That the bidders be thanked and notified under the Director, Operations and Community
Services' signature.
Carried.
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Special Council Meeting Minutes — Friday, April 3, 2020
b) Mark DesLauriers, Chief Financial Officer/Treasurer, memorandum correspondence
dated April 3, 2020 re: Request for Development Charges Deferral by Molded Precision
Components (MPC).
Motion No. SC200403-3
Moved by Keane, Seconded by Scott
Be it resolved
1. That the memorandum correspondence dated April 3, 2020 and presented by Mark
DesLauriers, Chief Financial Officer/Treasurer re: Request for Development Charges
Deferral by Molded Precision Components (MPC) be received, as amended, to update
the table of Development Charge Payable as noted in the revised memorandum dated
April 3, 2020 C 1:30 p.m..
2. That Council acknowledges that such relief is supported by staff due to the efforts of MPC
to re -tool and expand operations to produce medical products (face shields) in the fight
against COVID-19.
3. That Council support the strict criteria that such relief will only be supported for
businesses that are expanding to focus on the current health crisis and COVID-19 more
specifically.
4. That Council grant MPC a DC deferral, permitted under section 27 of the Development
Charges Act through a delayed payment arrangement for the Township portion of DCs
due or payable, for a deferral period of maximum 1 year, plus interest at Canada Prime
rate.
5. That correspondence, with respect to a DC deferral, be forwarded, under the Mayor's
signature, to the County of Simcoe and the Simcoe County District School Board for their
consideration.
6. That the request from MPC for temporary warehousing be supported, in principle.
Unanimously Carried.
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Special Council Meeting Minutes — Friday, April 3, 2020.
c) CS2020-12, Donna Hewitt, Director, Corporate Services re: Land Exchange —
Horseshoe Boulevard Part 19 Plan 51 R-40713; Part 24, 51 R-40713 and Part 1, 51 R-
42363 [Refer to Item 6a)].
Motion No. SC200403-4
Moved by Scott, Seconded by Keane
Be it resolved
1. That CS2020-12, Donna Hewitt, Director, Corporate Services re: Land Exchange —
Horseshoe Boulevard Part 19 Plan 51 R-40713; Part 24, 51 R-40713 and Part 1,
51 R-42363 be received and adopted.
2. That the appropriate draft by-law to stop up and close a portion of Horseshoe
Boulevard, Part 19 Plan 51 R-40713, to authorize the land exchange with Skyline
and to establish Part 24, 51 R-40713 And Part 1, 51 R-42363 as a public highway be
brought forward for Council's consideration.
3. And That staff be authorized to execute the necessary legal documents to complete
and register the land exchange.
Carried.
5. Communications/Petitions:
a) Correspondence dated March 14, 2020 from Senti Rasa re: Continuation of Land
Acquisition Request, Unopened Road Allowance between Lots 20 & 21, Concession 1
(South Orillia).
Motion No. SC200403-5
Moved by Hough, Seconded by Veitch
Be it resolved that the correspondence dated March 14, 2020 from Senti Rasa re:
Continuation of Land Acquisition Request, Unopened Road Allowance between Lots 20 &
21, Concession 1 (South Orillia) be received and referred to staff for a report.
Carried.
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Special Council Meeting Minutes — Friday, April 3, 2020.
6. By -Laws:
a) 2020-040: A By -Law To Stop Up and Close Portions of a Highway (Horseshoe
Boulevard, Part 19 Plan 51 R-40713) To Authorize Land Exchange With Skyline and to
Establish Part 24, 51 R-40713 And Part 1, 51 R-42363 as a Public Highway.
Motion No. SC200403-6
Moved by Scott, Seconded by Keane
Be it resolved that
a) 2020-040: A By -Law To Stop Up and Close Portions of a Highway (Horseshoe
Boulevard, Part 19 Plan 51 R-40713) To Authorize Land Exchange With Skyline and to
Establish Part 24, 51 R-40713 And Part 1, 51 R-42363 as a Public Highway
be read a first, second and third time, passed, be engrossed by the Deputy Clerk, signed
and sealed by the Mayor.
Carried.
7. Closed Session Items:
a) Motion to go In Closed Session.
Motion No. SC200403-7
Moved by Scott, Seconded by Greenlaw
Be it resolved that we do now go in Closed Session at 2:36 p.m. for
• Education or training of members in accordance with Section 239 (3.1) of the Municipal Act,
2001, as amended (Electronic Meeting Participation); and
• Labour relations/employee negotiations (Staffing Updates).
Carried.
b) Motion to Rise and Report.
Motion No. SC200403-8
Moved by Greenlaw, Seconded by Keane
Be it resolved that we do now Rise at 5:12 p.m. and Report on the Closed Session
Items 6
c) Andria Leigh, Director, Development Services re: Education or training of members
(Electronic Meeting Participation);
d) Robin Dunn, CAO re: Labour relations/employee negotiations (Staffing Updates).
Carried.
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Special Council Meeting Minutes — Friday, April 3, 2020.
c) Andria Leigh, Director, Development Services re: Education or training of members
(Electronic Meeting Participation).
The following staff were present: Andria Leigh, Director, Development Services; Donna
Hewitt, Director, Corporate Services; Yvonne Aubichon, Clerk (electronic platform);
Derek Witlib, Manager, Planning Services (electronic platform); Todd Weatherell
(electronic platform); Harold Daynard, Manager, Information Technology (electronic
platform); Jason Scharapenko, Information Technology Technician; Patrick Howse,
Information Technology Technician (electronic platform); Janette Teeter, Supervisor,
Clerk's Services/Deputy Clerk (electronic platform).
Motion No. SC200403-9
Moved by Keane, Seconded by Scott
Be it resolved that the confidential information presented by Andria Leigh, Director,
Development Services re: Education or training of members (Electronic Meeting
Participation) be received.
Carried.
d) Robin Dunn, CAO re: Labour relations/employee negotiations (Staffing Updates).
The following staff were present: Robin Dunn, CAO/Acting Clerk; Andria Leigh, Director,
Development Services; Tamara Obee, Manager, Human Resources/Health & Safety.
Motion No. SC200403-10
Moved by Scott, Seconded by Greenlaw
Be it resolved that the confidential verbal information presented by Robin Dunn, CAO re:
Labour relations/employee negotiations (Staffing Updates) be received.
Carried.
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Special Council Meeting Minutes — Friday, April 3, 2020.
8. Confirmation By -Law:
a) 2020-044: Being a by-law to confirm the proceedings of the Special Council meeting
held on Friday, April 3, 2020.
Motion No. SC200403-11
Moved by Greenlaw, Seconded by Veitch
Be it resolved that By -Law No. 2020-044: Being a by-law to confirm the proceedings of the
Special Council meeting held on Friday, April 3, 2020 be read a first, second and third time,
passed, be engrossed by the Deputy Clerk, signed and sealed by the Mayor.
Carried.
9. Adjournment:
a) Motion to Adjourn.
Motion No. SC200403-12
Moved by Greenlaw, Seconded by Scott
Be it resolved that we do now adjourn at 5:15 p.m.
"ll WIN'
, RRI II
Carried.
Delp ty Clerk, Janette Teeter
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