03 24 2020 SpCouncil Minutes 2Township of
Proud Heritage, Exciting Future
Tuesday, March 24, 2020
Present: Mayor H.S. Hughes
Deputy Mayor Ralph
Councillor Ian Veitch
The Township of Oro-Medonte
Special Council Meeting Minutes #2
Council Chambers
2018-2022 Council
Hough (via electronically)
Councillor Tammy DeSousa (via electronically)
Councillor Cathy Keane (via electronically)
Councillor Shawn Scott
Councillor Randy Greenlaw
11:30 a.m.
Staff Robin Dunn, Chief Administrative Officer; Andria Leigh, Director,
Present: Development Services; Mark DesLauriers, Chief Financial
Officer/Treasurer; Donna Hewitt, Director, Corporate Services; Patrick
Howse, Information Technology Technician
1. Call to Order - Moment of Reflection:
Mayor H.S. Hughes assumed the Chair and called the meeting to order.
2. Adoption of Agenda:
a) Motion to Adopt the Agenda.
Motion No. SC200324-1
Moved by Greenlaw, Seconded by Veitch
Be it resolved that the agenda for the Special Council meeting of Tuesday, March 24, 2020
be received and adopted.
Carried.
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Special Council Meeting Minutes #2 — Tuesday, March 24, 2020.
3. Disclosure of Pecuniary Interest:
None declared.
4. Reports of Municipal Officers:
a) Robin Dunn, CAO re: Request to Defer Various Township of Oro-Medonte Due Dates.
Motion No. SC200324-2
Moved by Keane, Seconded by Scott
Be it resolved that the verbal information presented by Robin Dunn, CAO re: Request to
Postpone Various Township of Oro-Medonte Due Dates be received and adopted.
Carried.
b) DS2020-32, Todd Weatherell, Intermediate Planner re: Telecommunication Tower,
Robert Timlin and Lilian Tepera (Owners) and Forbes Bros. Ltd. (Agent), 1092
Warminster Sideroad.
Motion No. SC200324-3
Moved by Scott, Seconded by Keane
Be it resolved
1. That DS2020-32, Todd Weatherell, Intermediate Planner re: Telecommunication Tower,
Robert Timlin and Lilian Tepera (Owners) and Forbes Bros. Ltd. (Agent), 1092
Warminster Sideroad be received and adopted.
2. That Industry Canada be advised that the Township of Oro-Medonte has no concerns
and concurs with Forbes Bros Ltd. proposed installation of a telecommunication tower to
be located at 1092 Warminster Sideroad.
3. That the applicant be advised of Council's decision under the Director, Development
Services' signature.
Carried.
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Special Council Meeting Minutes #2 —Tuesday, March 24, 2020.
c) F12020-3, Mark DesLauriers, Chief Financial Off icer/Treasurer; Shannon Stewart,
Deputy Treasurer re: Authority to extend payment due -dates and waive penalties and
interest (to be distributed) [Refer to Item 5f)].
Motion No. SC200324-4
Moved by Keane, Seconded by Scott
Be it resolved
1. That F12020-3, Mark DesLauriers, Chief Financial Officer/Treasurer; Shannon Stewart,
Deputy Treasurer re: Authority to extend payment due -dates and waive penalties and
interest be received and adopted.
2. That Council authorizes moving the next quarterly due date for tax/water/wastewater/
communal sewer out 30 days from the current schedule.
3. That Council authorizes all penalties incurred on current tax and water/wastewater/
communal sewer accounts and interest charged on other receivable accounts be waived
for 60 days (Option 1).
4. That the appropriate draft by-law (By -Law No. 2020-41) be brought forward for Council's
consideration.
Unanimously Carried.
5. By -Laws:
a) 2020-035: A By -Law to Appoint a Clerk.
b) 2020-038: A By -Law to Amend By -Law 2019-056 being a By -Law to Designate Areas of
the Township of Oro-Medonte as Site Plan Control Areas.
c) 2020-039: A By -Law to Amend 2019-123, "A By -Law to Authorize the Execution of an
Subdivision Agreement between the Corporation of the Township of Oro-Medonte and
Braestone Development Corporation".
d) 2020-042: A By -Law to Repeal By -Law Nos. 2019-089 and 2017-095 "A By -Law to
Amend By-law No. 2013-159, Being a By -Law to delegate the Head of the Municipal
Corporation for the purposes of the Municipal Freedom of Information and Protection of
Privacy Act, 1990".
e) 2020-043: A By -Law to Amend By -Law 2018-005 being a By -Law to regulate, license
and control canines within The Township of Oro-Medonte "Canine Control By -Law".
f) 2020-041: A By -Law to Amend By -Law No. 2019-129 being a By -Law to provide for an
interim tax levy and to provide for the payment of taxes and to provide for penalty and
interest (to be distributed).
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Special Council Meeting Minutes #2 — Tuesday, March 24, 2020.
Motion No. SC200324-5
Moved by Scott, Seconded by Greenlaw
Be it resolved that
a) 2020-035: A By -Law to Appoint a Clerk;
c) 2020-039: A By -Law to Amend 2019-123, "A By -Law to Authorize the Execution of an
Subdivision Agreement between the Corporation of the Township of Oro-Medonte and
Braestone Development Corporation";
d) 2020-042: A By -Law to Repeal By -Law Nos. 2019-089 and 2017-095 "A By -Law to
Amend By-law No. 2013-159, Being a By -Law to delegate the Head of the Municipal
Corporation for the purposes of the Municipal Freedom of Information and Protection of
Privacy Act, 1990";
e) 2020-043: A By -Law to Amend By -Law 2018-005 being a By -Law to regulate, license
and control canines within The Township of Oro-Medonte "Canine Control By -Law';
f) 2020-041: A By -Law to Amend By -Law No. 2019-129 being a By -Law to provide for an
interim tax levy and to provide for the payment of taxes and to provide for penalty and
interest (to be distributed);
be read a first, second and third time, passed, be engrossed by the Acting Clerk, signed and
sealed by the Mayor.
Carried.
Motion No. SC200324- 6
Moved by Scott, Seconded by Greenlaw
Be it resolved that
b) 2020-038: A By -Law to Amend By -Law 2019-056 being a By -Law to Designate
Areas of the Township of Oro-Medonte as Site Plan Control Areas
be read a first, second and third time, passed, be engrossed by the Acting Clerk, signed
and sealed by the Mayor.
Carried.
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Special Council Meeting Minutes #2 — Tuesday, March 24, 2020.
6. Closed Session Items:
a) Motion to go In Closed Session.
Motion No. SC200324-7
Moved by Veitch, Seconded by Scott
Be it resolved that we do now go in Closed Session at 12:30 p.m. to discuss
• labour relations/employee negotiations (Staffing Update);
• solicitor -client privilege (Legislative Changes).
Carried.
b) Motion to Rise and Report.
Motion No. SC200324-8
Moved by Green law, Seconded by Veitch
Be it resolved that we do now Rise at 2:35 p.m. and Report on the Closed Session Item 6
c) Robin Dunn, CAO re: Solicitor -client privilege (Legislative Changes).
d) Robin Dunn, CAO re: Labour relations/employee negotiations (Staffing Update).
Carried.
c) Robin Dunn, CAO re: Solicitor -client privilege (Legislative Changes).
The following staff were present: Robin Dunn, CAO/Acting Clerk; Donna Hewitt, Director,
Corporate Services; John Mascarin, Aird & Berlis LLP (via conference call).
Motion No. SC200324-9
Moved by Veitch, Seconded by Scott
Be it resolved
1. That the confidential verbal information presented by Robin Dunn, CAO and John
Mascarin, Aird & Berlis LLP re: Solicitor -client privilege (Legislative Changes) be
received.
2. That Council directs that the public meetings under the Planning Act proceed as
discussed.
3. And that staff provide updated notification.
Carried.
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Special Council Meeting Minutes #2 — Tuesday, March 24, 2020.
d) Robin Dunn, CAO re: Labour relations/employee negotiations (Staffing Update).
The following staff were present: Robin Dunn, CAO/Acting Clerk; Tamara Obee, Manager
Human Resources, Health & Safety.
Motion No. SC200324-10
Moved by Scott, Seconded by Greenlaw
Be it resolved that the confidential verbal information presented by Robin Dunn, CAO re:
Labour relations/employee negotiations (Staffing Update) be received.
Carried.
7. Confirmation By -Law:
a) 2020-037: Being a by-law to confirm the proceedings of the Special Council meeting
held on Tuesday, March 24, 2020.
Motion No. SC200324-11
Moved by Greenlaw, Seconded by Veitch
Be it resolved that By -Law No. 2020-037: Being a by-law to confirm the proceedings of the
Special Council meeting held on Tuesday, March 24, 2020 be read a first, second and third
time, passed, be engrossed by the Acting Clerk, signed and sealed by the Mayor.
Carried.
8. Adjournment:
a) Motion to Adjourn.
Motion No. SC200324-12
Moved by Veitch, Seconded by Greenlaw
Be it resolved that we do now adjourn at 2:47 p.m.
Acts g Clerk, ot3in Dunn
Carried.
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