03 11 2020 Council MinutesTownship of
Prond Heritage, Exciting Future
Wednesday, March 11, 2020
The Township of Oro-Medonte
Council Meeting Minutes
Council Chambers
2018-2022 Council
Present: Mayor H.S. Hughes
Deputy Mayor Ralph Hough
Councillor Ian Veitch
Councillor Tammy DeSousa
Councillor Cathy Keane
Councillor Shawn Scott
Councillor Randy Greenlaw
10:03 a.m.
Staff Andria Leigh, Director, Development Services; Mark DesLauriers, Chief
Present: Financial Officer/Treasurer; Donna Hewitt, Director, Corporate Services;
Shawn Binns, Director, Operations and Community Services; Tamara
Obee, Manager, Human Resources, Health & Safety; Janette Teeter,
Supervisor, Clerk's Services/Deputy Clerk
1. Call to Order - Moment of Reflection:
Mayor H.S. Hughes assumed the Chair and called the meeting to order.
2. Adoption of Agenda:
a) Motion to Adopt the Agenda.
Motion No. C200311-1
Moved by Hough, Seconded by DeSousa
Be it resolved that the agenda for the Council meeting of Wednesday, March 11, 2020 be
received and adopted.
Carried.
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Council Meeting Minutes —Wednesday, March 11, 2020.
3. Disclosure of Pecuniary Interest:
Mayor H.S. Hughes declared a conflict of interest on Item 11 b) OCS2020-8, Justin
Metras, Manager, Infrastructure and Capital Projects re: Supply and Delivery of One (1)
Asphalt Hotbox, as he has a relative that works at the company. Mayor H.S. Hughes
pushed back from the table and did not participate in the discussion or vote on of this
item.
4. Closed Session Items:
None.
5. Minutes of Council and Committees:
a) Minutes of Special Council meeting held on Monday, February 24, 2020.
b) Minutes of Council meeting held on Wednesday, February 26, 2020.
c) Minutes of Heritage Committee meeting held on Monday, February 24, 2020.
Motion No. C200311-2
Moved by Scott, Seconded by Keane
Be it resolved that the draft minutes of the
Special Council meeting held on Monday, February 24, 2020; and
Council meeting held on Wednesday, February 26, 2020
be received and adopted as printed and circulated;
And that the draft minutes of the Heritage Committee meeting held on Monday,
February 24, 2020 be received.
Carried.
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Council Meeting Minutes —Wednesday, March 11, 2020.
Motion No. C200311-3
Moved by DeSousa, Seconded by Greenlaw
Be it resolved
1. That, per Motion No. HC200224-3 of the February 24, 2020 Heritage Committee
meeting, the request from the Oro Agricultural Society (OAS) for an opportunity for
the Oro-Medonte Heritage Committee to work with the OAS in partnership to
preserve and provide a permanent display area for the agricultural (etc.) history of
Oro-Medonte be approved.
2. That the Township of Oro-Medonte Council and Heritage Committee supports the
OAS in their grant application to the County of Simcoe Tourism.
3. That OAS be advised of Council's decision under the Planner's signature.
Carried.
Motion No. C200311-4
Moved by Keane, Seconded by Scott
Be it resolved
1. That, per Motion No. HC200224-8 of the February 24, 2020 Heritage Committee meeting,
the offer for services from Robert Stewart, University of Houston re Oro African Methodist
Episcopal Church be respectfully declined.
2. That the applicant be advised accordingly under the Planner's signature.
Carried.
6. Recognition of Achievements:
None.
7. Public Meetings:
None.
8. Deputations/Presentations:
None.
9. Identification From the Public of an Agenda Item of Interest:
None.
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Council Meeting Minutes —Wednesday, March 11, 2020.
10.Open Forum:
None.
11. Reports of Municipal Officers for Action:
a) Tamara Obee, Manager, Human Resources/Health & Safety re: Health & Safety Policy
POL-HS-2-01-01 as amended.
Motion No. C200311-5
Moved by Veitch, Seconded by Greenlaw
Be it resolved
1. That POL-HS-2-01-01, as amended, be enacted effective immediately.
2. That the Mayor, CAO and Senior Management Team sign the 2020 Corporate Health &
Safety Policy Statement to be posted in all work areas of the Corporation.
3. That Council considers Health & Safety a key Corporate priority.
Carried.
b) OCS2020-8, Justin Metras, Manager, Infrastructure and Capital Projects re: Supply and
Delivery of One (1) Asphalt Hotbox.
Mayor H.S. Hughes declared a conflict of interest on Item 11 b) OCS2020-8, Justin
Metras, Manager, Infrastructure and Capital Projects re: Supply and Delivery of One (1)
Asphalt Hotbox, as he has a relative that works at the company. Mayor H.S. Hughes
pushed back from the table and did not participate in the discussion or vote on of this
item.
Deputy Mayor Hough assumed the Chair.
Motion No. C200311-6
Moved by Keane, Seconded by Scott
Be it resolved
1. That OCS2020-8, Justin Metras, Manager, Infrastructure and Capital Projects re:
Supply and Delivery of one (1) Asphalt Hotbox be received and adopted.
2. That RFQ OCS2020-8 Supply and Delivery of one (1) Asphalt Hotbox be awarded to
Jade Equipment Company Ltd. in the amount of $45,900 plus HST.
3. That the Director, Operations and Community Services be authorized to execute the
appropriate agreements on behalf of the Township.
4. That the bidders be thanked and notified under the Director, Operations and
Community Services' signature.
Carried.
Mayor H.S. Hughes assumed the Chair.
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Council Meeting Minutes — Wednesday, March 11, 2020.
c) OCS2020-9, Justin Metras, Manager, Infrastructure and Capital Projects re: Award of
Tender OCS 2020-12 — Culvert 22 Replacement.
Motion No. C200311-7
Moved by Keane, Seconded by Scott
Be it resolved
1. That OCS2020-9, Justin Metras, Manager, Infrastructure and Capital Projects re: Award
of Tender OCS2020-12 — Culvert 22 Replacement be received and adopted.
2. That Tender OCS2020-12 — Culvert 22 Replacement be awarded to Todd Brothers
Contracting Ltd in the amount of $627,717.55 plus HST.
3. That the projected project budget variance be managed as part of the 2020 roads
construction project portfolio so as to avoid any negative year end budget impact.
4. That a portfolio variance update be provided at the July/August Council meeting.
5. That the Director, Operations and Community Services be authorized to execute the
appropriate agreements on behalf of the Township.
6. That the Bidders be thanked and notified under the Director, Operations and Community
Services' signature.
Carried.
12. Reports of Municipal Officers for Information Only:
a) F12020-2, Janice MacDonald, Accounting Clerk re: Statement of Accounts Quarter 4 -
2019, Oct 1, 2019 — Dec 31, 2019.
b) CS2020-11, Marie Brissette, Special Projects Coordinator re: Corporate Projects Status
Update — December 2019-January 2020.
Motion No. C200311-8
Moved by Hough, Seconded by DeSousa
Be it resolved that the reports, as listed under Item #12, Reports of Municipal Officers for
Information Only, be received.
a) F12020-2, Janice MacDonald, Accounting Clerk re: Statement of Accounts Quarter 4 -
2019, Oct 1, 2019 — Dec 31, 2019;
b) CS2020-11, Marie Brissette, Special Projects Coordinator re: Corporate Projects Status
Update — December 2019-January 2020.
Carried.
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Council Meeting Minutes —Wednesday, March 11, 2020.
13.Reports of Members of Council:
a) Updates from Council Representatives — County of Simcoe and Township Partners
and Agencies.
The following members of Council provided updates: Mayor H.S. Hughes; Deputy
Mayor Hough; Councillor Scott.
14. Consent Agenda:
a) Announcements of Interest to the Public:
1. Notice of Full Bridge Closures at Oro-Medonte Line 5 and Line 9, Hwy 11 Underpass
by Clearwater Structures Inc., March 16 - November 20, 2020.
b) Correspondence dated February 28, 2020 from Steve Clark, Minister, Ministry of
Municipal Affairs and Housing re: Provincial Policy Statement, 2020.
Staff Recommendation: Receive for Information Only.
c) Correspondence dated February 26, 2020 from the Town of Bracebridge re: Motion of
Support for Ban of Single -Use Disposable Wipes.
Staff Recommendation: Receive, Support, Advise under the Mayor's Signature.
d) Correspondence dated February 24, 2020 from Konrad Sioui, Grand Chief Huron
Wendat Nation re: Repatriation of Huron-Wendat Ancestors (McCarthy Ossuary).
Staff Recommendation: Receive for Information.
e) Correspondence from the Township of Madoc and Town of Tecumseth re: 911 Misdials.
Staff Recommendation: Receive, Support, Advise under Mayor's signature.
f) Correspondence from the Municipality of West Nippising and Village of Merrickville-
Wolford re: Provincially Significant Wetlands Designation.
Recommendation: Receive, Support, Advise under the Mayor's Signature.
g) Correspondence from Julie Cayley, Executive Director, Severn Sound Environmental
Association (SSEA) re: SSEA Board Meeting January 30, 2020 (4th quarter 2019) Draft
Highlights.
Staff Recommendation: Receive for Information Only.
h) Minutes of Lake Simcoe Region Conservation Authority meeting held on Friday, January
24, 2020.
Staff Recommendation: Receive for Information Only.
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Council Meeting Minutes —Wednesday, March 11, 2020.
Motion No. C200311-9
Moved by DeSousa, Seconded by Greenlaw
Be it resolved that the staff recommendations with respect to the items listed under "Consent
Agenda Correspondence" be adopted as printed:
a) Announcements of Interest to the Public:
1. Notice of Full Bridge Closures at Oro-Medonte Line 5 and Line 9, Hwy 11 Underpass
by Clearwater Structures Inc., March 16 - November 20, 2020.
b) Correspondence dated February 28, 2020 from Steve Clark, Minister, Ministry of
Municipal Affairs and Housing re: Provincial Policy Statement, 2020.
Received for Information Only.
c) Correspondence dated February 26, 2020 from the Town of Bracebridge re: Motion of
Support for Ban of Single -Use Disposable Wipes.
Received, Supported and Advised under the Mayor's Signature.
d) Correspondence dated February 24, 2020 from Konrad Sioui,Grant Chief Huron Wendat
Nation re: Repatriation of Huron-Wendat Ancestors (McCarthy Ossuary).
Received for Information Only.
e) Correspondence from the Township of Madoc and Town of Tecumseth re: 911 Misdials.
Received, Supported, Advised under Mayor's signature.
f) Correspondence from the Municipality of West Nippising and Village of Merrickville-
Wolford re: Provincially Significant Wetlands Designation.
Received, Supported, Advised under the Mayor's Signature.
g) Correspondence from Julie Cayley, Executive Director, Severn Sound Environmental
Association (SSEA) re: SSEA Board Meeting January 30, 2020 (4th quarter 2019) Draft
Highlights.
Received for Information Only.
h) Minutes of Lake Simcoe Region Conservation Authority meeting held on Friday, January
24, 2020.
Received for Information Only.
Carried.
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Council Meeting Minutes —Wednesday, March 11, 2020.
15. Communications/Petitions:
a) Correspondence dated February 19, 2020 from Bike Balkanci, Director, GTA
West/Niagara, Enbridge Gas Inc. re: Natural Gas Expansion Program Update.
Motion No. C200311-10
Moved by Veitch, Seconded by DeSousa
Be it resolved
1. That the correspondence dated February 19, 2020 from Bike Balkanci, Director, GTA
West/Niagara, Enbridge Gas Inc. re: Natural Gas Expansion Program Update be
received.
2. That Council of the Township of Oro-Medonte acknowledges that the current natural gas
expansion model places rural municipalities at a disadvantage due to lower property
densities.
3. That communication be sent, under the Mayor's signature, to the County of Simcoe
requesting their support and advocacy with the Provincial Government and the Natural
Gas Companies regarding the need for changes to the expansion model.
Carried.
16. Notice of Motions:
a) Brought by Councillor Veitch, February 19, 2020 re: Severn Sound Environmental
Association (SSEA) 2020 Oro-Medonte Budget Allocation Amendment.
Notice of Motion for February 26, 2020 Council meeting
To be dealt with at the March 11, 2020 Council meeting
Draft Motion:
"Whereas the Township of Oro-Medonte has been advised in writing by the SSEA and
SSS that the SSS and SSEA have merged and the SSS is now part of the SSEA.
Whereas the SSEA requires flexibility in their use of the Township of Oro-Medonte 2020
funding contribution, with a priority on meeting their Municipal Share — Operations for
2020 requirement, to sustain and continuously improve their front-line environmental
services operation to municipalities.
Whereas all the other municipalities on the SSEA board have indicated they will be
meeting the requested Municipal Share — 2020 Operations funding requirement asked
of them.
Whereas the SSEA has indicated that the Province is likely to fund about $10,000 of
Municipal Share - Operations funding for source water protection (which would reduce
their Municipal Share — Operations funding requirement to the $92,000 range).
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Council Meeting Minutes —Wednesday, March 11, 2020.
Now, therefore be it resolved
That the 2020 budget contribution from the Township of Oro-Medonte to the SSEA be
amended as follows:
$92,427 for SSEA Municipal Share -2020 Operations (that includes one time funding
allocations totalling $ 23,964);
$ 5,239 for Municipal Drinking Water Source protection Risk Management Services;
Totalling $97,666."
Motion No. C200311-11
Moved by Veitch, Seconded by Scott
Whereas the Township of Oro-Medonte has been advised in writing by the SSEA and SSS
that the SSS and SSEA have merged and the SSS is now part of the SSEA.
Whereas the SSEA requires flexibility in their use of the Township of Oro-Medonte 2020
funding contribution, with a priority on meeting their Municipal Share — Operations for 2020
requirement, to sustain and continuously improve their front-line environmental services
operation to municipalities.
Whereas all the other municipalities on the SSEA board have indicated they will be meeting
the requested Municipal Share — 2020 Operations funding requirement asked of them.
Whereas the SSEA has indicated that the Province is likely to fund about $10,000 of
Municipal Share - Operations funding for source water protection (which would reduce their
Municipal Share — Operations funding requirement to the $92,000 range).
Now, therefore be it resolved
That the 2020 budget contribution from the Township of Oro-Medonte to the SSEA be
amended as follows:
$92,427 for SSEA Municipal Share -2020 Operations (that includes one time funding
allocations totalling $ 23,964);
$ 5,239 for Municipal Drinking Water Source protection Risk Management Services;
Totalling $97,666.
Carried.
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Council Meeting Minutes —Wednesday, March 11, 2020.
17. By -Laws:
a) 2020-028: A By-law to authorize the Sale of Surplus Land, Part of 1 Georgian Drive
(Plan M92 Blk C Blk D Plus; Plan 309 Pt Lot 11 to Pt Lot; 12 RP 51 R6039 Part 4 Plus;
Row Over Part 3, Township of Oro-Medonte, County of Simcoe.
Motion No. C200311-12
Moved by Greenlaw, Seconded by Scott
Be it resolved that
a) 2020-028: A By-law to authorize the Sale of Surplus Land, Part of 1 Georgian Drive
(Plan M92 Blk C Blk D Plus; Plan 309 Pt Lot 11 to Pt Lot; 12 RP 51 R6039 Part 4 Plus;
Row Over Part 3, Township of Oro-Medonte, County of Simcoe
be read a first, second and third time, passed, be engrossed by the Deputy Clerk, signed
and sealed by the Mayor.
Carried.
18.Closed Session Items (Unfinished Items):
None.
19.Confirmation By -Law:
a) 2020-027: Being a by-law to confirm the proceedings of the Council meeting held on
Wednesday, March 11, 2020.
Motion No. C200311-13
Moved by Keane, Seconded by Scott
Be it resolved that By -Law No. 2020-027: Being a by-law to confirm the proceedings of the
Council meeting held on Wednesday, March 11, 2020 be read a first, second and third time,
passed, be engrossed by the Deputy Clerk, signed and sealed by the Mayor.
Carried.
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Council Meeting Minutes —Wednesday, March 11, 2020.
20.Adjournment:
a) Motion to Adjourn.
Motion No. C200311-14
Moved by Greenlaw, Seconded by Scott
Be it resolved that we do now adjourn at 10:41 a.m.
0FaTOO ✓I_i
Carried.
De ty Clerk, Janette Teeter
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