03 13 2020 SpCouncil Minutes 1Township of
Proud Heritage, Exciting Fndar
Friday, March 13, 2020
The Township of Oro-Medonte
Special Council Meeting Minutes
Council Chambers
2018-2022 Council
Present: Mayor H.S. Hughes
Deputy Mayor Ralph Hough
Councillor Ian Veitch
Councillor Tammy DeSousa
Councillor Cathy Keane
Councillor Shawn Scott
Councillor Randy Greenlaw
1:05 p.m.
Staff Robin Dunn, Chief Administrative Officer; Andria Leigh, Director,
Present: Development Services; Donna Hewitt, Director, Corporate Services;
Shawn Binns, Director, Operations and Community Services; Hugh
Murray, Director, Fire & Emergency Services/Fire Chief; Tamara Obee,
Manager, Human Resources, Health & Safety; Janette Teeter,
Supervisor, Clerk's Services/Deputy Clerk
1. Call to Order - Moment of Reflection:
Mayor H.S. Hughes assumed the Chair and called the meeting to order.
2. Adoption of Agenda:
a) Motion to Adopt the Agenda.
Motion No. SC200313-1
Moved by Scott, Seconded by Greenlaw
Be it resolved that the agenda for the Special Council meeting of Friday, March 13, 2020 be
received and adopted.
Carried.
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Special Council Meeting Minutes — Friday, March 13, 2020.
3. Disclosure of Pecuniary Interest:
None declared.
4. Closed Session Items:
a) Motion to go In Closed Session.
Motion No. SC200313-2
Moved by DeSousa, Seconded by Hough
Be it resolved that we do now go in Closed Session at 1:07 p.m. to discuss
• labour relations/employee negotiations; Security of municipal property (Business
Continuity).
Carried.
b) Motion to Rise and Report.
Motion No. SC200313-3
Moved by Hough, Seconded by DeSousa
Be it resolved that we do now Rise at 1:37 p.m. and Report on the Closed Session Item 4c)
Robin Dunn, CAO re: Labour relations/employee negotiations; Security of municipal property
(Business Continuity).
Carried.
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Special Council Meeting Minutes — Friday, March 13, 2020.
c) Robin Dunn, CAO re: Labour relations/employee negotiations; Security of municipal
property (Business Continuity).
Staff Present: Robin Dunn, Chief Administrative Officer; Andria Leigh, Director,
Development Services; Donna Hewitt, Director, Corporate Services; Shawn Binns, Director,
Operations and Community Services; Hugh Murray, Director, Fire & Emergency
Services/Fire Chief; Tamara Obee, Manager, Human Resources, Health & Safety; Janette
Teeter, Supervisor, Clerk's Services/Deputy Clerk
Motion No. SC200313-4
Moved by Keane, Seconded by Scott
Be it resolved
That the confidential verbal information presented by Robin Dunn, CAO re: Labour
relations/employee negotiations; Security of municipal property (Business Continuity) be
received.
And Whereas the Coronavirus (COVID-19) outbreak has created unprecedented worldwide
health and economic implications that are significantly evolving on a daily basis;
And Whereas it is important for the Township of Oro-Medonte to respond and react in a
manner that will ensure that all reasonable measures are implemented and carried out to
ensure its residents, businesses and institutions are adequately serviced and protected,
while the health of its employees and workers is safeguarded;
And Whereas it is imperative that the Township of Oro-Medonte be responsive in taking
actions to address emerging issues, to implement appropriate contingency plans and to take
emergency measures, if necessary;
And Whereas the Township's Chief Administrative Officer is responsible for exercising
general control and management of the Township for the purpose of ensuring the efficient
and effective operation of the municipality;
Now Therefore be it resolved that the Council of The Corporation of the Township of Oro-
Medonte authorizes the Chief Administrative Officer/designate to take such action as he, in
consultation with the Mayor, may deem necessary and appropriate in order to deal with any
emerging issues arising from the Coronavirus (COVID-19) outbreak, and that the Chief
Administrative Officer report back when it is practicable to do so in order to have Council
ratify any matters that may require formal approval.
Carried.
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Special Council Meeting Minutes — Friday, March 13, 2020.
5. Confirmation By -Law:
a) 2020-034: Being a by-law to confirm the proceedings of the Special Council meeting
held on Friday, March 13, 2020.
Motion No. SC200313-5
Moved by Scott, Seconded by Greenlaw
Be it resolved that By -Law No. 2020-034: Being a by-law to confirm the proceedings of the
Special Council meeting held on Friday, March 13, 2020 be read a first, second and third
time, passed, be engrossed by the Deputy Clerk, signed and sealed by the Mayor.
Carried.
6. Adjournment:
a) Motion to Adjourn.
Motion No. SC200313-6
Moved by Greenlaw, Seconded by Scott
Be it resolved that we do now adjourn at 1:39 p.m.
Carried.
Dep y Clerk, Janette Teeter
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