2020-050 By-law to amend By-law No. 2020-036 (Procedural By-law) to allow for Electronic Participation where a State of Emergency has been declared and By-law 2017-165 a By-law to Govern the Proceedings ofThe Corporation of the Township of Oro-Medonte
By -Law No. 2020-050
A By-law to amend By -Law No. 2020-036 (Procedural By-
law) to allow for Electronic Participation where a State of
Emergency has been declared and By-law 2017-165 a By-
law to Govern the proceedings of Council and
Committeefrechnical Support Groups of Council
Whereas Council of the Township of Oro-Medonte enacted and passed By-law No
2017-165, a By-law to govern the proceedings of Council and
Committees/Technical Support Groups of Council at its meeting of December 13,
2017; and
And Whereas Council of the Township of Oro-Medonte enacted and passed By-law
No 2020-036 at its meeting of March 24, 2020 to exercise their discretionary
authority, to implement measures to allow for electronic participation by Council only
in situations deemed to be urgent, where a State of Emergency has been declared
in accordance with Sections 4 and 7.0.1 of the Emergency Management and Civil
Protection Act, and to provide for transparency and accountability to the public while
ensuring the health and safety of its members, staff and the public; and
And Whereas Council of the Township of Oro-Medonte deems it expedient to
amend By-law No 2017-165 and By-law 2020-036 to further include electronic
procedure provisions to amend sections 14.8 Deputations and 14.11- Open Forum
of By-law 2017-165 and allow provisions for technical interruptions during electronic
meetings where a state of emergency has been declared.
Now Therefore Council of The Corporation of the Township of Oro-Medonte
Hereby Enacts as Follows:
That Procedural By-law No. 2017-165 be and is hereby amended as follows:
Open Forum
Public attendance to Electronic Meetings during the course of an
Emergency may be restricted to electronic means and will be indicated on
the meeting agenda.
2. Depending on circumstances, an Electronic Meeting may not permit an
in -person Open Forum or deputations, but will permit electronic
submissions received in advance of the meeting. Open forum and
deputation items shall be submitted to the Clerk's Department at
aoendacomment@oro-medonte.ca. up to one hour prior to the start of the
Electronic Meeting, or as otherwise noted on the agenda. Submissions
received by 3:00 p.m. the day prior to the meeting will be included in the
amended agenda for adoption. Submissions received after 3:00 p.m. the
day prior to the meeting and up to an hour prior to the meeting shall be
read into the public record.
3. For Emergency Council meetings or Public Meetings the Clerk/designate
will authorize all delegation requests to ensure they are related to agenda
items for the meeting.
4. The Corporate Services Division will ensure that information on how the
public may access the meeting will be provided on the meeting agenda
and on the Township website.
2. That By-law 2020-036 to amend the Procedural By-law 2017-165 be and is
hereby amended as follows:
Technical I nterruption(s)/Fai I ure
In the event of a Township connection/service interruption with the
electronic meeting or a question as to the performance of the meeting
technology impacting the meeting, the Chair may recess the meeting to
confirm the electronic format is performing effectively before proceeding
with the meeting.
2. In the event of technical difficulties/failure during the meeting that cannot
be resolved, the Chair may unilaterally adjourn the meeting after thirty
(30) minutes of the technical failure.
3. A subsequent meeting to deal with those items not dealt with shall be
scheduled as soon as possible thereafter. Notice of the disruption shall be
noted in the minutes of the meeting.
4. IT Staff shall ensure that the video conference is available to members of
the public and other stake holders via the Township's YouTube channel
or similar streaming platform.
2. This By-law shall come into force and take effect on the final day of passing
thereof.
By -Law read a First, Second and Third time, and Passed this 29th day of April,
2020.
The Corporation of the Township of Oro-Medonte
Md'Y'OP,14.8. HVhhes
C k, Yvonne Aubichon