02 26 2020 Council MinutesTowteship of
Provd Heritage, Exciting Future
Wednesday, February 26, 2020
The Township of Oro-Medonte
Council Meeting Minutes
Council Chambers
2018-2022 Council
Present: Mayor H.S. Hughes
Deputy Mayor Ralph Hough
Councillor Ian Veitch
Councillor Tammy DeSousa
Councillor Cathy Keane
Councillor Shawn Scott
Councillor Randy Greenlaw
5:34 p.m.
Staff Robin Dunn, Chief Administrative Officer (Item 4e)); Andria Leigh,
Present: Director, Development Services; Donna Hewitt, Director, Corporate
Services; Shawn Binns, Director, Operations and Community Services;
Michelle Jakobi, Manager, Compliance and Capital Projects; Jennifer
Barrick, Environmental Services Technologist; Janette Teeter, Supervisor,
Clerk's Services/Deputy Clerk;
1. Call to Order - Moment of Reflection:
Mayor H.S. Hughes assumed the Chair and called the meeting to order.
2. Adoption of Agenda:
a) Motion to Adopt the Agenda.
Motion No. C200226-1
Moved by Scott, Seconded by Keane
Be it resolved that the agenda for the Council meeting of Wednesday, February 26, 2020 be
received and adopted;
That the correspondence dated February 25, 2020 from Paul Sanderson re: Items 12f) and
17a) be received.
Carried.
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Council Meeting Minutes — Wednesday, February 26, 2020.
3. Disclosure of Pecuniary Interest:
None declared.
4. Closed Session Items:
a) Motion to go In Closed Session.
Motion No. C200226-2
Moved by DeSousa, Seconded by Veitch
Be it resolved that we do now go in Closed Session at 5:35 p.m. to discuss
• Acquisition/disposition of land (50 Fairway Court; 6 Simoro Crescent); (1 Georgian Drive);
• Litigation affecting the municipality (Nottawasaga Valley Conservation Authority (NVCA)
Levy).
Carried.
b) Motion to Rise and Report.
Motion No. C200226-3
Moved by Keane, Seconded by Scott
Be it resolved that we do now Rise at 6:45 p.m. and Recess until 7:00 p.m. at which time we
shall Report on the Closed Session Items 4
c) Donna Hewitt, Director, Corporate Services re: Acquisition/disposition of land (50 Fairway
Court; 6 Simoro Crescent).
d) Donna Hewitt, Director, Corporate Services re: Acquisition/disposition of land (1 Georgian
Drive).
e) Andria Leigh, Director, Development Services re: Litigation affecting the municipality
(Nottawasaga Valley Conservation Authority (NVCA) Levy).
Carried.
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Council Meeting Minutes — Wednesday, February 26, 2020.
c) Donna Hewitt, Director, Corporate Services re: Acquisition/disposition of land (50
Fairway Court; 6 Simoro Crescent).
The following staff were present: Andria Leigh, Director, Development Services; Donna
Hewitt, Director, Corporate Services; Janette Teeter, Supervisor, Clerk's Services/Deputy
Clerk.
Motion No. C200226-4
Moved by Keane, Seconded by Scott
Be it resolved
1. That Confidential Report No. CS2020-9, Donna Hewitt, Director, Corporate Services re:
Acquisition/disposition of land (50 Fairway Court; 6 Simoro Crescent) be received and
adopted.
2. That 50 Fairway Court North be sold by Property Guys.
3. That 50 Fairway Court South be sold by Property Guys.
4. That 6 Simoro Crescent be sold by Property Guys.
5. That staff report back to Council accordingly.
Carried.
d) Donna Hewitt, Director, Corporate Services re: Acquisition/disposition of land (1
Georgian Drive).
The following staff were present: Andria Leigh, Director, Development Services; Donna
Hewitt, Director, Corporate Services; Janette Teeter, Supervisor, Clerk's Services/Deputy
Clerk.
Motion No. C200226-5
Moved by Hough, Seconded by Veitch
Be it resolved
1. That Confidential Report CS2020-10, Donna Hewitt, Director, Corporate Services re:
Acquisition/disposition of land (1 Georgian Drive) be received and adopted.
2. That Council supports the request by Ms. Doyle to purchase the portion of land directly
adjacent to 8 Wallis Street (approximately 3,200 sq. ft.) at a rate of $1.29/sq. ft.
3. That staff be directed to bring back the required by-law to the March 11th meeting.
4. That the residents be notified of Council's decision under the Director, Corporate
Services' signature.
5. That staff proceed with the necessary survey and legal work pending receipt of the
required deposit from the purchaser.
Carried.
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Council Meeting Minutes — Wednesday, February 26, 2020.
e) Andria Leigh, Director, Development Services re: Litigation affecting the municipality
(Nottawasaga Valley Conservation Authority (NVCA) Levy).
The following staff were present: Robin Dunn, CAO (via teleconference call); Andria Leigh,
Director, Development Services; Donna Hewitt, Director, Corporate Services; Janette Teeter,
Supervisor, Clerk's Services/Deputy Clerk.
Motion No. C200226-6
Moved by Veitch, Seconded by Scott
Be it resolved
1. That the confidential verbal information presented by Andria Leigh, Director, Development
Services re: Litigation affecting the municipality (Nottawasaga Valley Conservation
Authority (NVCA) Levy) be received.
2. That Motion No. SC200107/08/09-12, Item 2 be amended to reflect payment at the 2020
budget level for NVCA of $161,027.
3. That staff proceed as directed by Council.
Carried.
5. Minutes of Council and Committees:
a) Minutes of Council meeting held on Wednesday, February 12, 2020.
Motion No. C200226-7
Moved by Scott, Seconded by Keane
Be it resolved that the draft minutes of the Council meeting held on Wednesday, February
12, 2020 be received and adopted as printed and circulated.
Carried.
6. Recognition of Achievements:
None.
7. Public Meetings:
None.
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Council Meeting Minutes — Wednesday, February 26, 2020.
8. Deputations:
None.
9. Presentations:
None.
10.Identification From the Public of an Agenda Item of Interest:
Provides an opportunity for members of the public to identify an agenda item which the
public member may request be brought forward and considered earlier in the meeting.
None.
11.Open Forum:
One (1) individual provided comments with respect to Item 12f) and 17a).
12.Reports of Municipal Officers:
a) ES2020-2, Jennifer Barrick, Environmental Services Technologist re: 2019 Drinking
Water Compliance Reports for Township of Oro-Medonte Drinking Water Systems.
Motion No. C200226-8
Moved by DeSousa, Seconded by Veitch
Be it resolved that ES2020-2, Jennifer Barrick, Environmental Services Technologist re:
2019 Drinking Water Compliance Reports for Township of Oro-Medonte Drinking Water
Systems, which includes reports for Canterbury, Cedarbrook, Craighurst, Harbounaood,
Horseshoe Highlands, Maplewood, Medonte Hills, Robincrest, Shanty Bay, Sugarbush and
Warminster be received.
Carried.
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Council Meeting Minutes — Wednesday, February 26, 2020.
b) DS2020-23, Curtis Shelswell, Chief Municipal Law Enforcement Officer re: 225 Line 7
North, Site Alteration By-law Exemption Request.
Motion No. C200226-9
Moved by Keane, Seconded by Scott
Be it resolved
1. That DS2020-23, Curtis Shelswell, Chief Municipal Law Enforcement Officer re: 225 Line
7 North, Site Alteration By-law Exemption Request be received and adopted.
2. That Council grant an exemption to Section 2.1 of By-law 2016-056 to allow Orostation
Devco Ltd. to import approximately 15,000 cubic metres of fill to 225 Line 7 North as
outlined within Report No. DS2020-23.
3. That no further exemptions be granted to Orostation Devco Ltd. (Owner) for importation
of soil to 225 Line 7 North.
4. That, if at any time during the project, Orostation Devco Ltd. is found to have
breached/contravened the request/By-law such exemption be revoked effective
immediately.
5. That the owner be advised of Council's decision under the Director, Development
Services' signature.
Carried.
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Council Meeting Minutes —Wednesday, February 26, 2020.
c) OCS2020-5, Justin Metras, Manager, Infrastructure and Capital Projects re: (1) Award of
Tender OCS2020-01 Road Rehabilitation; (2) Award of Tender OCS2020-02
Microsurfacing; (3) Award of Tender OCS2020- 07 Cracksealing.
Motion No. C200226-10
Moved by Keane, Seconded by Hough
Be it resolved
1. That OCS2020-5, Justin Metras, Manager, Infrastructure and Capital Projects re: (1)
Award of Tender OCS2020-01 Road Rehabilitation; (2) Award of Tender OCS2020-02
Microsurfacing; (3) Award of Tender OCS2020- 07 Cracksealing be received and
adopted.
2. That Tender OCS 2020-01 Road Rehabilitation — Various Locations be awarded to
Georgian Paving Limited in the amount of $2,914,137.50 plus HST.
3. That Council approve completing the following additional road rehabilitation projects as
part of the 2020 Capital Program:
a. Line 6 North, Horseshoe Valley Road to Mill Pond Road $285,445;
b. Line 11 South, Mill St. to the Wharf $150,840;
c. Lakeshore Road, Line 14 to Eight Mile Point Road $125,807;
d. Asphalt patching $75,000.
4. That the additional projects totaling $637,092 be funded from the approved 2020 Capital
Roads Construction Budget and form part of tender contract OCS2020-01 with Georgian
Paving Limited.
5. That Tender OCS 2020-02 Microsurfacing — Various Locations be awarded to Duncor
Enterprises in the amount of $184,669.50 plus HST.
6. That Tender OCS 2020-07 Crack Sealing — Various Locations be awarded to Cornell
Construction Ltd. in the amount of $68,300 plus HST for 2020 and 2021.
7. That the Director, Operations and Community Services be authorized to execute the
appropriate agreements on behalf of the Township.
8. That staff report back on the progress of the 2020 Pavement Management Program
through the corporate monthly project update report.
9. That the Bidders be thanked and notified under the Director, Operations and Community
Services' signature.
Carried.
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Council Meeting Minutes — Wednesday, February 26, 2020.
d) OCS2020-6, Justin Metras, Manager, Infrastructure and Capital Projects re: Award of
Tender OCS2020-6, Guiderail Installation — Various Locations.
Motion No. C200226-11
Moved by Greenlaw, Seconded by Scott
Be it resolved
1. That OCS2020-6, Justin Metras, Manager, Infrastructure and Capital Projects re: Award
of Tender OCS2020-6, Guiderail Installation — Various Locations be received and
adopted.
2. That Tender OCS 2020-06 Guiderail Installation — Various Locations be awarded to
Borall Fencing and Guiderail Ltd. in the amount of $94,440.19 plus HST.
3. That the Director, Operations and Community Services be authorized to execute the
appropriate agreements on behalf of the Township.
4. That the bidders be thanked and notified under the Director, Operations and Community
Services' signature.
Carried.
e) OCS2020-7, Justin Metras, Manager, Infrastructure and Capital Projects re: Supply and
Delivery of One (1) Spray Injection Patching Machine.
Motion No. C200226-12
Moved by Veitch, Seconded by DeSousa
Be it resolved
1. That OCS2020-7, Justin Metras, Manager, Infrastructure and Capital Projects re: Supply
and Delivery of One (1) Spray Injection Patching Machine be received and adopted.
2. That Tender OCS 2020-04 Supply and Delivery of one (1) Spray Injection Patching
Machine be awarded to Amaco Equipment in the amount of $105,000 plus HST.
3. That the Director, Operations and Community Services be authorized to execute the
appropriate agreements on behalf of the Township.
4. That the bidders be thanked and notified under the Director, Operations and Community
Services' signature.
Carried.
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Council Meeting Minutes — Wednesday, February 26, 2020.
f) CS2020-8, Donna Hewitt, Director, Corporate Services re: Procedural By-law Update
[Refer to Item 17a)].
Motion No. C200226-13
Moved by Greenlaw, Seconded by Veitch
Be it resolved that the motion with respect to CS2020-8 be deferred to the March 11, 2020
Council meeting to allow for additional time to review the draft amending by-law.
Defeated.
Motion No. C200226-14
Moved by Scott, Seconded by Keane
Be it resolved
1. That CS2020-8, Donna Hewitt, Director, Corporate Services re: Procedural By-law
Update be received and adopted.
2. That the appropriate draft by-law to amend Procedural By-law No. 2017-165 be brought
forward for Council's consideration.
Carried.
13. Reports of Members of Council:
a) Updates from Council Representatives — County of Simcoe and Township Partners
and Agencies.
The following members of Council provided updates: Mayor H.S. Hughes, Deputy
Mayor Hough, Councillors Keane and Scott.
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Council Meeting Minutes —Wednesday, February 26, 2020.
14. Consent Agenda:
a) Announcements of Interest to the Public:
1. Township of Oro-Medonte, 2020 Oro-Medonte Citizen of the Year and Ontario
Senior of the Year Nomination Notice, Nomination Deadline February 28, 2020.
2. Township of Oro-Medonte, March Break Camps, March 16-20, 2020.
b) Correspondence dated February 6, 2020 from Dr. Si Lowry, Co -Chair Mariposa House
Hospice re: Letter of Appreciation.
Staff Recommendation: Receive for Information Only.
c) Correspondence dated February 7, 2020 from John Morrison, President, Simcoe County
Federation of Agriculture re: Bill 156, Security from Trespass and Protecting Food Safety
Act.
Staff Recommendation: Receive, Support, Advise under the Mayor's signature.
d) Correspondence received February 12, 2020 from Becky Breedon, Economic
Development Officer, County of Simcoe re: Total Transit Stop Usage in the Township of
Oro-Medonte.
Staff Recommendation: Receive for Information Only.
e) Correspondence dated February 15, 2020 from Douglas Browne, Chief of Emergency
Management, Ministry of the Solicitor -General re: Emergency Management and Civil
Protection Act (EMCPA) Compliance.
Staff Recommendation: Receive for Information Only.
Motion No. C200226-15
Moved by DeSousa, Seconded by Veitch
Be it resolved that the staff recommendations with respect to the items listed under "Consent
Agenda Correspondence" be adopted as printed:
a) Announcements of Interest to the Public:
1. Township of Oro-Medonte, 2020 Oro-Medonte Citizen of the Year and Ontario Senior
of the Year Nomination Notice, Nomination Deadline February 28, 2020.
2. Township of Oro-Medonte, March Break Camps, March 16-20, 2020.
b) Correspondence dated February 6, 2020 from Dr. Si Lowry, Co -Chair Mariposa House
Hospice re: Letter of Appreciation.
Received for Information Only.
c) Correspondence dated February 7, 2020 from John Morrison, President, Simcoe County
Federation of Agriculture re: Bill 156, Security from Trespass and Protecting Food Safety
Act.
Received, Supported, Advised under the Mayor's signature.
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Council Meeting Minutes — Wednesday, February 26, 2020.
d) Correspondence received February 12, 2020 from Becky Breedon, Economic
Development Officer, County of Simcoe re: Total Transit Stop Usage in the Township of
Oro-Medonte.
Received for Information Only.
e) Correspondence dated February 15, 2020 from Douglas Browne, Chief of Emergency
Management, Ministry of the Solicitor -General re: Emergency Management and Civil
Protection Act (EMCPA) Compliance.
Received for Information Only.
Carried.
15. Communications/Petitions:
a) Correspondence dated February 10, 2020 from Mayor Don Allen, Township of
Springwater re: Annual Log -Sawing Contest - Elmvale Maple Syrup Festival, Saturday,
April 25, 2020.
Motion No. C200226-16
Moved by Greenlaw, Seconded by Scott
Be it resolved
1. That the correspondence dated February 10, 2020 from Mayor Don Allen, Township of
Springwater re: Annual Log -Sawing Contest - Elmvale Maple Syrup Festival, Saturday,
April 25, 2020 be received.
2. That the Township of Oro-Medonte accept the challenge to participate in the Annual Log -
Sawing Contest.
3. That Mayor Allen, Township of Springwater, be advised of Council's decision under the
Mayor's signature.
Carried.
b) Correspondence dated February 20, 2020 from Doug Hevenor, CAO, Nottawasaga
Valley Conservation Authority (NVCA) Levy.
Motion No. C200226-17
Moved by DeSousa, Seconded by Hough
Be it resolved that the correspondence dated February 20, 2020 from Doug Hevenor,
CAO, Nottawasaga Valley Conservation Authority (NVCA) Levy be received.
Carried.
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Council Meeting Minutes — Wednesday, February 26, 2020.
16. Notice of Motions:
a) Brought by Councillor Veitch, February 19, 2020 re: Severn Sound Environmental
Association (SSEA) 2020 Oro-Medonte Budget Allocation Amendment.
Notice of Motion for February 26, 2020 Council meeting
To be dealt with at the March 11, 2020 Council meeting
Draft Motion:
"Whereas the Township of Oro-Medonte has been advised in writing by the SSEA and
SSS that the SSS and SSEA have merged and the SSS is now part of the SSEA.
Whereas the SSEA requires flexibility in their use of the Township of Oro-Medonte 2020
funding contribution, with a priority on meeting their Municipal Share — Operations for
2020 requirement, to sustain and continuously improve their front-line environmental
services operation to municipalities.
Whereas all the other municipalities on the SSEA board have indicated they will be
meeting the requested Municipal Share — 2020 Operations funding requirement asked
of them.
Whereas the SSEA has indicated that the Province is likely to fund about $10,000 of
Municipal Share - Operations funding for source water protection (which would reduce
their Municipal Share — Operations funding requirement to the $92,000 range).
Now, therefore be it resolved
That the 2020 budget contribution from the Township of Oro-Medonte to the SSEA be
amended as follows:
$92,427 for SSEA Municipal Share -2020 Operations (that includes one time funding
allocations totalling $ 23,964);
$ 5,239 for Municipal Drinking Water Source protection Risk Management Services;
Totalling $97,666."
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Council Meeting Minutes — Wednesday, February 26, 2020.
17. By -Laws:
a) 2020-009: A By-law to Amend By-law 2017-165 being to a By-law to Govern the
Proceedings of Council and Committees/Technical Support Groups of Council in the
Township of Oro-Medonte (Procedural By-law).
Motion No. C200226-18
Moved by Veitch, Seconded by Scott
Be it resolved that
a) 2020-009: A By-law to Amend By-law 2017-165 being to a By-law to Govern the
Proceedings of Council and Committees/Technical Support Groups of Council in the
Township of Oro-Medonte (Procedural By-law)
be read a first, second and third time, passed, be engrossed by the Deputy Clerk, signed
and sealed by the Mayor.
Carried.
18.Closed Session Items (Unfinished Items):
None.
19.Confirmation By -Law:
a) 2020-024: Being a by-law to confirm the proceedings of the Council meeting held on
Wednesday, February 26, 2020.
Motion No. C200226-19
Moved by Veitch, Seconded by DeSousa
Be it resolved that By -Law No. 2020-024: Being a by-law to confirm the proceedings of the
Council meeting held on Wednesday, February 26, 2020 be read a first, second and third
time, passed, be engrossed by the Deputy Clerk, signed and sealed by the Mayor.
Carried.
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Council Meeting Minutes — Wednesday, February 26, 2020.
20.Questions from the Public Clarifying an Agenda Item:
Council consented to allow comments.
Five (5) individuals provided questions/comments.
21.Adjournment:
a) Motion to Adjourn.
Motion No. C200226-20
Moved by Greenlaw, Seconded by Scott
Be it resolved that we do now adjourn at 8:44 p.m.
K -Pr r
ONA ErNIM
W! ell /M 0 Mr
Carried.
DepA4 Clerk, Janette Teeter
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