02 12 2020 Council MinutesTowtuhi- of
Proud Heritage, Exciting Future
Wednesday, February 12, 2020
The Township of Oro-Medonte
Council Meeting Minutes
Council Chambers
2018-2022 Council
Present: Mayor H.S. Hughes
Deputy Mayor Ralph Hough
Councillor Ian Veitch
Councillor Tammy DeSousa
Councillor Cathy Keane
Councillor Shawn Scott
Councillor Randy Greenlaw
10:04 a.m.
Staff Robin Dunn, Chief Administrative Officer; Donna Hewitt, Director,
Present: Corporate Services; Derek Witlib, Manager, Planning Services; Michelle
Jakobi, Manager, Compliance and Capital Projects; Justin Metras,
Manager, Infrastructure and Capital Projects; Janette Teeter, Supervisor,
Clerk's Services/Deputy Clerk
1. Call to Order - Moment of Reflection:
Mayor H.S. Hughes assumed the Chair and called the meeting to order.
2. Adoption of Agenda:
a) Motion to Adopt the Agenda.
Motion No. C200212-1
Moved by Scott, Seconded by Greenlaw
Be it resolved that the agenda for the Council meeting of Wednesday, February 12, 2020 be
received and adopted.
Carried.
3. Disclosure of Pecuniary Interest:
None declared.
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Council Meeting Minutes — Wednesday, February 12, 2020.
5. Minutes of Council and Committees:
a) Report of Joint Accessibility Advisory Committee meeting held on Thursday, January 16,
2020.
Motion No. C200212-2
Moved by DeSousa, Seconded by Veitch
Be it resolved that the Report of Joint Accessibility Advisory Committee meeting held on
Thursday, January 16, 2020 be received.
Carried.
b) Minutes of Council meeting held on Wednesday, January 29, 2020.
Motion No. C200212-3
Moved by Keane, Seconded by Scott
Be it resolved that the draft minutes of the Council meeting held on Wednesday, January 29,
2020 be received and adopted as printed and circulated.
Carried.
7. Public Meetings:
None.
8. Deputations:
a) Linda Wells, on behalf of Rescue Lake Simcoe Coalition re: Request for Support of
Motion, Lake Simcoe Protection Plan.
Motion No. C200212-4
Moved by Greenlaw, Seconded by Veitch
Be it resolved
1. That the correspondence and presentation by Linda Wells, on behalf of Rescue Lake
Simcoe Coalition re: Request for Support of Motion, Lake Simcoe Protection Plan be
received.
2. That Council continue to support the Lake Simcoe Protection Plan during the review year.
3. That staff report back outlining the process Oro-Medonte will follow with respect to
Township conformity with the Lake Simcoe Protection Plan update.
4. That the applicant be advised under the Mayor's signature.
Carried.
Council consented to allow Robert Young to pose a question.
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Council Meeting Minutes —Wednesday, February 12, 2020.
9. Presentations:
a) V.A (Veronica) Eaton, Inspector, Detachment Commander, Orillia, Ontario Provincial
Police (OPP) re: Fourth (4th) Quarterly Statistic Update.
Motion No. C200212-5
Moved by Hough, Seconded by Scott
Be it resolved that the correspondence presented by V.A (Veronica) Eaton, Inspector,
Detachment Commander, Orillia, Ontario Provincial Police (OPP) re: Fourth (4th)
Quarterly Statistic Update be received.
Carried.
6. Recognition of Achievements:
a) Correspondence dated January 17, 2020 from John Maheu, Executive Director,
Association of Ontario Road Supervisors re: Justin Metras, Certified Road Supervisor -
Intermediate Certification.
Motion No. C200212-6
Moved by Veitch, Seconded by DeSousa
Be it resolved
1. That the correspondence dated January 17, 2020 from John Maheu, Executive Director,
Association of Ontario Road Supervisors re: Justin Metras, Certified Road Supervisor -
Intermediate Certification be received.
2. That Justin Metras, Manager, Infrastructure and Capital Projects be recognized under the
Mayor's signature.
Carried.
10.Identification From the Public of an Agenda Item of Interest:
Provides an opportunity for members of the public to identify an agenda item which the
public member may request be brought forward and considered earlier in the meeting.
None.
11.Open Forum:
One (1) individual provided comments regarding 14f) and 16a).
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Council Meeting Minutes — Wednesday, February 12, 2020.
12. Reports of Municipal Officers:
a) ES2020-1, Michelle Jakobi, Manager, Environmental Services re: Supply and delivery of
Two (2) 2020 1/2 Ton, 4x4 Crew Cab Pick-up Trucks.
Motion No. C200212-7
Moved by Scott, Seconded by Greenlaw
Be it resolved
1. That ES2020-1, Michelle Jakobi, Manager, Environmental Services re: Supply and
delivery of Two (2) 2020 1/2 Ton, 4x4 Crew Cab Pick-up Trucks be received and adopted.
2. That Request for supply and delivery of two (2) 2020 1/2 ton 4x4 crew cab pick-up trucks
be awarded to Tom Smith Chevrolet Buick GMC Ltd. in the amount of $66,825.80 plus
HST.
3. That the Manager, Environmental Services be authorized to execute the appropriate
agreements on behalf of the Township.
4. That the bidders be thanked and notified under the Manager, Environmental Services'
signature.
Carried.
13.Reports of Members of Council:
a) Updates from Council Representatives — County of Simcoe and Township Partners
and Agencies.
The following member of Council provided updates: Mayor H.S. Hughes.
14. Consent Agenda:
a) Announcements of Interest to the Public:
1. Township of Oro-Medonte Administration Centre Office Closure, Family Day,
Monday, February 17, 2020.
2. Family Day Skate, Oro District Lions Club,
Noon, Oro-Medonte Community Centre.
3. 10th Annual Sweetwater Park Family Day,
Monday, February 17, 2020, 10:30a.m.-
Friends of Sugarbush, Monday, February
17, 2020, 11:00a.m.-3:00p.m.
4. Township of Oro-Medonte, 2020 Oro-Medonte Citizen of the Year and Ontario Senior
of the Year Nomination Notice, Nomination, Deadline February 28, 2020.
b) Minutes of Barrie Public Library Board meeting held on December 12, 2019.
Staff Recommendation: Receive for Information Only.
c) Nottawasaga Valley Conservation Authority minutes of December 13, 2019 and
highlights of January 24, 2020 meetings.
Staff Recommendation: Receive for Information Only.
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Council Meeting Minutes —Wednesday, February 12, 2020.
d) Severn Sound Environmental Association (SSEA) 2019 Fourth (4th) Quarter (October 1
— December 31, 2019) Report/Update.
Staff Recommendation: Receive for Information Only.
e) Minutes of Lake Simcoe Region Conservation Authority meeting held on December 13,
2019.
Staff Recommendation: Receive for Information Only.
f) Correspondence from the Town of Collingwood re: Conservation Authorities.
Staff Recommendation: Receive for Information Only.
g) Correspondence from the Ministry of Children, Community and Social Services re:
Ontario's Poverty Strategy.
Staff Recommendation: Receive for Information Only.
h) Correspondence from Municipal Property Assessment Corporation (MPAC) re: 2019
Year End Assessment Report for 2020 Tax Year.
Staff Recommendation: Receive for Information Only.
Motion No. C200212-8
Moved by DeSousa, Seconded by Veitch
Be it resolved that the staff recommendations with respect to the items listed under
"Consent Agenda Correspondence" be adopted as printed:
a) Announcements of Interest to the Public:
1. Township of Oro-Medonte Administration Centre Office Closure, Family Day,
Monday, February 17, 2020.
2. Family Day Skate, Oro District Lions Club, Monday, February 17, 2020,
10:30a.m.-Noon, Oro-Medonte Community Centre.
3. 10th Annual Sweetwater Park Family Day, Friends of Sugarbush, Monday,
February 17, 2020, 11:00a.m.-3:00p.m.
4. Township of Oro-Medonte, 2020 Oro-Medonte Citizen of the Year and Ontario
Senior of the Year Nomination Notice, Nomination, Deadline February 28, 2020.
b) Minutes of Barrie Public Library Board meeting held on December 12, 2019.
Received for Information Only.
c) Nottawasaga Valley Conservation Authority minutes of December 13, 2019 and
highlights of January 24, 2020 meetings.
Received for Information Only.
d) Severn Sound Environmental Association (SSEA) 2019 Fourth (4th) Quarter
(October 1 — December 31, 2019) Report/Update.
Received for Information Only.
e) Minutes of Lake Simcoe Region Conservation Authority meeting held on December
13, 2019.
Received for Information Only.
f) Correspondence from the Town of Collingwood re: Conservation Authorities.
Received for Information Only.
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Council Meeting Minutes — Wednesday, February 12, 2020.
g) Correspondence from the Ministry of Children, Community and Social Services re:
Ontario's Poverty Strategy.
Received for Information Only.
h) Correspondence from Municipal Property Assessment Corporation (MPAC) re: 2019
Year End Assessment Report for 2020 Tax Year.
Received for Information Only.
Carried.
15. Communications/Petitions:
a) Correspondence dated February 5, 2020 from Jonathan Reid, Vice President, Skyline
Horseshoe Resort re: Request to Extend Municipal Accommodation Tax (MAT)
Presentations to May 2020 with an implementation date in 2021.
Motion No. C200212-9
Moved by Scott, Seconded by Keane
Be it resolved
1. That the correspondence dated February 5, 2020 from Jonathan Reid, Vice President,
Skyline Horseshoe Resort re: Request to Extend Municipal Accommodation Tax (MAT)
Presentations to May 2020 with an implementation date in 2021 be received.
2. That the request to extend the Municipal Accommodation Tax (MAT) presentations to
May 2020 be respectfully declined.
3. That the applicant be notified of Council's decision under the Mayor's signature.
Carried.
Recorded Vote Requested by Councillor Veitch
Councillor Veitch Nay
Councillor DeSousa Yea
Councillor Greenlaw Yea
Deputy Mayor Hough
Yea
Councillor Keane
Yea
Councillor Scott
Yea
Mayor H.S. Hughes
Yea
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Council Meeting Minutes —Wednesday, February 12, 2020.
Motion No. C200212-10
Moved by Greenlaw, Seconded by Veitch
Be it resolved
1. That the request to extend the Municipal Accommodation Tax (MAT) implementation
date to 2021 be approved.
2. That the applicant be notified of Council's decision under the Mayor's signature.
Defeated.
Recorded Vote Requested by Councillor Veitch
Councillor Veitch
Yea
Councillor DeSousa
Nay
Councillor Greenlaw
Yea
Deputy Mayor Hough
Nay
Councillor Keane
Nay
Councillor Scott
Nay
Mayor H.S. Hughes
Nay
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Council Meeting Minutes —Wednesday, February 12, 2020.
16. Notice of Motions:
a) Brought by Councillor Greenlaw, January 22, 2020
Notice of Motion for January 29, 2020 Council meeting
To be dealt with at the February 12, 2020 Council meeting
That, further to Report No. CS2018-5, Donna Hewitt, Director, Corporate Services re:
Live Streaming and Video Recordings of Council Meetings, the following motion be
brought forward for Council's consideration:
"Be it resolved that all meetings of Council held in the Council Chambers at the
Township's Administration Centre (Regular, Special and Public (when feasible) be
livestreamed to enhance and improve transparency and communication with the public".
Motion No. C200212-11
Moved by Greenlaw, Seconded by Veitch
Be it resolved
That, further to Report CS2018-5, Donna Hewitt, Director, Corporate Services re: Live
Streaming and Video Recordings of Council Meetings,
all meetings of Council, held in the Council Chambers at the Township's Administration
Centre (Regular, Special and Public (when feasible), be livestreamed to enhance and
improve transparency and communication with the public.
Defeated.
Recorded Vote Requested by Councillor Greenlaw
Councillor Greenlaw
Yea
Deputy Mayor Hough
Nay
Councillor Keane
Nay
Councillor Scott
Nay
Councillor Veitch
Yea
Councillor DeSousa
Nay
Mayor H.S. Hughes
Nay
Motion No. C200212-12
Moved by Greenlaw, Seconded by Veitch
Be it resolved that the alternate motion regarding the Live Streaming and Video
Recording of meetings be deferred to the next regular Council meeting.
Defeated.
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Council Meeting Minutes —Wednesday, February 12, 2020.
Motion No. C200212-13
Moved by Scott, Seconded by Keane
Be it resolved
1. That the storage of video recorded meetings on YouTube be retained for a two week
period only, after which they may be obtained in -person at the Township Administration
Centre.
2. That the 20 minute Open Forum not be livestreamed, nor recorded, in order to promote
more engagement from citizens who may be intimidated by the recording / storage of this
engagement.
3. That the process be changed to record the meeting and be uploaded as soon as possible
following the conclusion of the regular Council meetings.
4. That staff report back to Council in 12 months.
Carried.
Recorded Vote Requested by Councillor Veitch
Councillor Veitch
Nay
Councillor DeSousa
Yea
Councillor Greenlaw
Nay
Deputy Mayor Hough
Yea
Councillor Keane
Yea
Councillor Scott
Yea
Mayor H.S. Hughes Yea
17. By -Laws:
None.
Motion No. C200212-14
Moved by Scott, Seconded by Keane
Be it resolved that Rule 14.21a) of Procedural By-law No. 2017-165 be suspended in
order to allow the meeting to proceed past the 4 hour adjournment requirement.
Carried.
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Council Meeting Minutes — Wednesday, February 12, 2020.
4. Closed Session Items:
a) Motion to go In Closed Session.
Motion No. C200212-15
Moved by Veitch, Seconded by DeSousa
Be it resolved that we do now go in Closed Session at 2:10 p.m. to discuss
• Labour relations/employee negotiations (Performance Management);
• Personal matters about an identifiable individual (Code of Conduct).
Carried.
b) Motion to Rise and Report.
Motion No. C200212-16
Moved by Scott, Seconded by Greenlaw
Be it resolved that we do now Rise at 3:10 p.m. and Report on the Closed Session Items 4
c) Robin Dunn, CAO re: Labour relations/employee negotiations (Performance
Management).
d) Robin Dunn, CAO re: Personal matters about an identifiable individual (Code of
Conduct).
Carried.
c) Robin Dunn, CAO re: Labour relations/employee negotiations (Performance
Management).
The following staff were present: Robin Dunn, CAO/Acting Clerk.
Motion No. C200212-17
Moved by Greenlaw, Seconded by Scott
Be it resolved
1. That the confidential correspondence dated February 12, 2020 and confidential verbal
information presented by Robin Dunn, CAO re: Labour relations/employee negotiations
(Performance Management) be received.
2. That the CAO proceed as outlined and report back in Q2.
Carried.
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Council Meeting Minutes —Wednesday, February 12, 2020.
d) Robin Dunn, CAO re: Personal matters about an identifiable individual (Code of
Conduct).
The following staff were present: Robin Dunn, CAO/Acting Clerk; Donna Hewitt, Director,
Corporate Services.
Motion No. C200212-18
Moved by Greenlaw, Seconded by Scott
Be it resolved that the confidential verbal information presented by Robin Dunn, CAO re:
Personal matters about an identifiable individual (Code of Conduct) be received.
Carried.
18. Closed Session Items (Unfinished Items):
None.
19.Confirmation By -Law:
a) 2020-018: Being a by-law to confirm the proceedings of the Council meeting held on
Wednesday, February 12, 2020.
Motion No. C200212-19
Moved by Hough, Seconded by DeSousa
Be it resolved that By -Law No. 2020-018: Being a by-law to confirm the proceedings of the
Council meeting held on Wednesday, February 12, 2020 be read a first, second and third
time, passed, be engrossed by the Deputy Clerk, signed and sealed by the Mayor.
Carried.
20.Questions from the Public Clarifying an Agenda Item:
Two (2) individuals posed questions.
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Council Meeting Minutes —Wednesday, February 12, 2020.
21.Adjournment:
a) Motion to Adjourn.
Motion No. C200212-20
Moved by Keane, Seconded by Scott
Be it resolved that we do now adjourn at 3:12 p.m.
Mayor, H. ughes
Carried.
De.6h.ty Clerk, Janette Teeter
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