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11 27 2019 Council Agenda The Township of Oro-Medonte Council Meeting Agenda Council Chambers Wednesday, November 27, 2019 4:30 p.m. - Closed Session 7:00 p.m. - Open Session The Township of Oro-Medonte is committed to providing and maintaining a working environment that is based on respect for the dignity and rights of everyone within the organization and for those individuals visiting our organization. The Township of Oro-Medonte supports and fosters an environment that is safe, welcoming and respectful for all residents, visitors, members of Council and staff. Page 1. Call to Order - Moment of Reflection: 2. Adoption of Agenda: a) Motion to Adopt the Agenda. 3. Disclosure of Pecuniary Interest: 4. Closed Session Items: a) Motion to go In Closed Session. b) Motion to Rise and Report. c) Robin Dunn, CAO, re: Solicitor-client privilege (Development Charge By-Law No. 2019-100). d) Robin Dunn, CAO, re: Personal matters about an identifiable individual; labour relations/employee negotiations (Staffing) \[from November 6, 2019 Human Resources Committee meeting\]. 5. Minutes of Council and Committees: 6 - 25a) Minutes of Council meeting held on November 13, 2019. 26 - 30 b) Minutes of Heritage Committee meeting held on November 18, 2019. 6. Recognition of Achievements: None. 7. Public Meetings: None. Page 1 of 308 Council Meeting Agenda -November 27, 2019 8. Deputations: 31 - 73 a) 7:00 p.m. Bill Anderson; Randy Hoover on behalf of Bass Lake Ratepayers Association re: Shoreline Septic Systems \[Refer to Item 12b)\]. 74 - 75 b) 7:10 p.m. Lillian McConnell re: Short Term Rentals (STR) Airbnb \[Refer to Item 12a)\]. 76 - 142 c) 7:20 p.m. Gord Knox; Kim Pressnail re: Short Term Rentals (STR) Airbnb \[Refer to Item 12a)\]. 9. Presentations: None. 10. Identification From the Public of an Agenda Item of Interest: Provides an opportunity for members of the public to identify an agenda item which the public member may request be brought forward and considered earlier in the meeting. 11. Open Forum The Open Forum provides an opportunity for the public to provide verbal comments to Council, in Open Session, on matters scheduled on the current agenda, and shall be conducted as follows: The Open Forum provides an opportunity for the public to provide verbal comments to Council, in Open Session, on matters scheduled on the current agenda, and shall be conducted as follows: Open Forum shall last no longer than 20 minutes; Each speaker shall be required to identify the agenda item they are speaking to and provide their name and address, which may become part of the public record; A speaker shall be limited to 2 minutes per agenda item; No response shall be provided to any question posed during Open Forum; No discussion, debate or decisions will occur during Open Forum; Each speaker is permitted to speak only once per agenda item; A speaker may provide comment on one agenda item and then shall step aside to enable another to provide comment on an agenda item; No speaker shall speak to a second agenda item until other individuals have had an opportunity to speak once; Speakers providing comment on the same agenda item, shall be requested to limit their comments so as to provide additional information and not repeat the same information provided by a Page 2 of 308 Council Meeting Agenda -November 27, 2019 previous speaker; Comments made during Open Forum will not form part of the minutes of the meeting; The following matters will not be permitted during Open Forum: o Comments/complaints against Members of Council or Township staff; o Matters beyond the jurisdiction of Council or the Township; o Closed Session agenda items, including current or pending litigation, or Insurance claims and/or pending claims by or against the Township; o Comments with respect to Minutes of Council and Committees; o Comments that are contrary to the Municipal Freedom of Information and Protection of Privacy Act; o Comments with respect to any applications which have proceeded through a Public Meeting in accordance with the Planning Act, with the exception of comment related to a recommendation contained within the Staff Report. The Chair may conclude Open Forum prior to the 20 minute maximum time limit, for non-compliance with the Open Forum parameters, Conduct of Members of the Public, or any other reason. 12. Reports of Municipal Officers: 143 - 145 a) DS2019-151 Andria Leigh, Director, Development Services re: Short Term Rentals Update (STR) Airbnb. 146 - 151 b) DS2019-150, Garry McCartney, Chief Building Official, Building re: Septic Maintenance Program - Bass Lake 152 - 248 c) CS2019-28, Jennifer Whitley, Coordinator, Economic Development, Corporate Services, re: Community Gateway Signage Design Craighurst 249 - 251 d) CS2019-27, Donna Hewitt, Director, Corporate Services re: Vacancies on Council. 252 - 259 e) Donna Hewitt, Director, Corporate Services, correspondence received November 15, 2019 from the County of Simcoe re: Amended Terms of Reference (TOR) for the Joint Accessibility Advisory Committee (JAAC). 260 f) Donna Hewitt, Director, Corporate Services, memorandum dated November 14, 2019 re: 2020 Conference Schedule for Council Members. 261 - 280 g) CS2019-29, Donna Hewitt, Director, Corporate Services re:Community Safety and Well Being Plan. 281 - 284 h) FI2019-20, Janice MacDonald, Accounting Clerk re: Statement of Accounts Quarter 3 - 2019 July 1, 2019 Sept 30, 2019. Page 3 of 308 Council Meeting Agenda -November 27, 2019 13. Reports of Members of Council: a) Updates from Council Representatives County of Simcoe and Township Partners and Agencies. on the activities of the County Agencies. 14. Consent Agenda: 285 - 288 a) Announcements of Interest to the Public: 1. Moonstone Santa Claus Parade and Christmas in the Park, Sunday, December 8, 2019, 1:00 p.m. Ramey Park, 5464 Line 8 North (behind Agnes Street in Moonstone). 2. Mayor & Council Holiday Skate, Friday, December 13, 2019, 6:00- 7:20 p.m., Oro-Medonte Community Center, 71 Line 4 North. 3. Warminster Santa Claus Parade, December 15, 2019, 2:00 p.m. 4. Township of Oro-Medonte, Notice, Holiday Office Closure, 2019-2020. 289 - 290 b) Correspondence dated November 13, 2019 from the Ministry of Economic and Development Job Creation and Trade re: Job Site Challenge. Staff Recommendation: To be Received for Information Only. 291 - 295 c) Minutes of Lake Simcoe Region Conservation Authority meeting held on Friday, September 27, 2019. Staff Recommendation: To be Received for Information Only. 296 - 297 d) Correspondence Received November 1, 2019 re: Ministry of Municipal Affairs and Housing Update. Staff Recommendation: To be Received for Information Only. 15. Communications/Petitions: 298 - 300 a) Correspondence dated November 20, 2019, from Severn Sound Environmental Association (SSEA) re: Tree Seedling Distribution Project Request for Municipal Assistance in 2020. 301 - 302 b) Correspondence received November 18, 2019 from Lucille Blainey re: Carriage Hills Obsolescence Vote November 19, 2019. 16. Notice of Motions: None. 17. By-Laws: 303 - 304 a) 2019-114: A By-Law to Amend By-Law, 2018--law of The Corporation of the Township of Oro-Medonte to Provide for the Imposition of Page 4 of 308 Council Meeting Agenda -November 27, 2019 -law). 305 - 307 b) 2019-116: A By-law to Appoint Municipal Law Enforcement Officers/Provincial Offences Officers and to Repeal By-law Nos. 2018-027, 2019-072 and 2019-102. 18. Closed Session Items (Unfinished Items): 19. Confirmation By-Law: 308 a) 2019-115: Being a by-law to confirm the proceedings of the Council meeting held on Wednesday, November 27, 2019. 20. Questions from the Public Clarifying an Agenda Item: Questions from the Public Clarifying an Agenda Item provides an opportunity for the members of the public to seek clarification with respect to the decision which was made on an agenda item, the meaning of the decision and the next steps as a result of the decision. Questions from the Public Clarifying an Agenda Item shall last no longer than 10 minutes; Responses provided to questions posed during Questions from the Public Clarifying an Agenda Item shall be included within the 10 minute maximum time limit; Each speaker shall be required to identify the agenda item they are seeking clarification on and provide their name and address, which may become part of the public record; A speaker shall be limited to 1 minute per question; A speaker may pose a question and then shall step aside to enable another to pose a question; The Chair may conclude Questions from the Public Clarifying an Agenda Item prior to the 10 minute maximum time limit, for non- compliance with the above parameters, Conduct of Members of the Public, or any other reason. 21. Adjournment: a) Motion to Adjourn. Page 5 of 308 5.a) Minutes of Council meeting held on November 13, 2019. The Township of Oro-Medonte Council Meeting Minutes Council Chambers Wednesday, November 13, 20199:04 a.m. 2018-2022 Council Present: Mayor H.S. Hughes Deputy Mayor Scott Jermey Councillor Ian Veitch (left @ 11:40 a.m.) Councillor Cathy Keane Councillor Shawn Scott Councillor Randy Greenlaw Staff Robin Dunn, Chief Administrative Officer Present:Mark DesLauriers, Chief Financial Officer/Treasurer Andria Leigh, Director, Development Services Donna Hewitt,Director, Corporate Services Shawn Binns, Director, Operations and Community Services Andy Karaiskakis, Senior Planner Jennifer Whitley, Coordinator, Economic Development/Communications Janette Teeter, Supervisor, Clerk's Services/Deputy Clerk Shannon Stewart, Deputy Treasurer/Tax Collector Vanessa Cooper, Executive Assistant, Mayor & Council and CAO 1.Call to Order -Moment of Reflection: Mayor H.S. Hughes assumed the Chair, called the meeting to order followed by a moment of reflection. Page 1of 20 Page 6 of 308 5.a) Minutes of Council meeting held on November 13, 2019. Council Meeting Minutes –Wednesday, November 13, 2019. 2.Adoption of Agenda: a)Motion to Adopt the Agenda. Motion No. C191113-1 Moved by Greenlaw, Seconded by Veitch Be it resolved that the agenda for the Council meeting of Wednesday, November 13, 2019 be received and adopted; That the following correspondence re: Item 12a) be received: 1.Cameron Sellers, Innovative Planning Solutions Inc. dated November 12, 2019. Carried. 3.Disclosure of Pecuniary Interest: Councillor Greenlaw, after Item10, declared a conflict of interest on Item 14u), Correspondence dated November 7, 2019 from the Local Planning Appeal Tribunal (LPAT) re: File No. PL170878 and PL091167, Burl's Creek Event Grounds Inc. Et Al, 2015-OPA-02, as his company has provided the ATM services for this property for over a decade. Councillor Greenlaw left the tableand did not participate in the discussion or vote on of this item. 4.Closed Session Items: a)Motion to go In Closed Session. Motion No. C191113-2 Moved by Scott, Seconded by Keane Be it resolved that we do now go in Closed Session at 9:05 a.m. to discuss Acquisition/disposition of land (Portion of 1 Georgian Drive); Solicitor-client privilege (Development Charge By-Law No. 2019-100). Carried. Page 2of 20 Page 7 of 308 5.a) Minutes of Council meeting held on November 13, 2019. Council Meeting Minutes –Wednesday, November 13, 2019. b)Motion to Rise and Report. Motion No. C191113-3 Moved by Greenlaw, Seconded by Jermey Be it resolved that we do now Rise at 10:07a.m.and Report on the Closed Session Items 4 c) Robin Dunn, CAO re: Solicitor-client privilege (Development Charge By-Law No. 2019- 100). d) Donna Hewitt, Director, Corporate Services re: Acquisition/disposition of land (Portion of 1 Georgian Drive). Carried. c)Robin Dunn, CAO re: Solicitor-client privilege (Development Charge By-Law No. 2019-100). Staff Present: Robin Dunn, CAO; Mark DesLauriers, Chief Financial Officer/Treasurer, Donna Hewitt, Director, Corporate Services; Andy Karaiskakis, Senior Planner, Janette Teeter, Supervisor, Clerk's Services/Deputy Clerk; Vanessa Cooper, Executive Assistant Mayor & Council and CAO; John Mascarin, Aird & Berlis LLP (via teleconference). Motion No. C191113-4 Moved by Scott, Seconded by Keane Be it resolved 1. That the confidential correspondence dated November 12, 2019 and presented by Robin Dunn, CAO and John Mascarin, Aird & Berlis LLP re: Solicitor-client privilege (Development Charge By-Law No. 2019-100) be received. 2. That staff proceed as directed by Council. Carried. Page 3of 20 Page 8 of 308 5.a) Minutes of Council meeting held on November 13, 2019. Council Meeting Minutes –Wednesday, November 13, 2019. d)Donna Hewitt, Director, Corporate Services re: Acquisition/disposition of land (Portion of 1 Georgian Drive). Staff Present: Mark DesLauriers, Chief Financial Officer/Treasurer, Donna Hewitt, Director, Corporate Services; Shawn Binns, Director, Operations & Community Services; Janette Teeter, Supervisor, Clerk's Services/Deputy Clerk. Motion No. C191113-5 Moved by Keane, Seconded by Scott Be it resolved 1.That CS2019-26, Donna Hewitt, Director Corporate Services re: Acquisition/disposition of land portion of 1 Georgian Drive be received and adopted. 2.That the Township declare surplus and sell the portion of land directly adjacent to 8 Wallis Street through direct sale to Ms. Doyleand Mr. Smith as presented in Report CS 2019-26 at a rate consistent with the MPAC assessment value. 3.That the Township retain a 3 metre wide pedestrian trail and snow storage areas on both Wallis Street and Georgian Drive as presented in Report CS 2019-26. 4.That the Township retain the portion of land directly adjacent to 10 Wallis Street for future consideration as surplus and sale. 5.That the residents be notified of Council’s decision under the Director, Corporate Services’ signature. 6.That staff proceed as identified in CS2019-26. Carried. 5.Minutes of Council and Committees: a)Minutes of Council meeting held on Wednesday, October 23, 2019. Motion No. C191113-6 Moved by Scott, Seconded by Keane Be it resolved that the draft minutes of the Council meeting held on Wednesday, October 23, 2019 be received and adopted as printed and circulated. Carried. Page 4of 20 Page 9 of 308 5.a) Minutes of Council meeting held on November 13, 2019. Council Meeting Minutes –Wednesday, November 13, 2019. b)Minutes of Human Resources Committee meeting held on Wednesday, November 6, 2019. Motion No. C191113-7 Moved by Veitch, Seconded by Greenlaw Be it resolved that the draft minutes of the Human Resources Committee meeting held on Wednesday, November 6, 2019 be received. Carried. c)Minutes of Special Council meeting held on Wednesday, November 6, 2019. Motion No. C191113-8 Moved by Scott, Seconded by Keane Be it resolved that the draft minutes of the Special Council meeting held on Wednesday, November 6, 2019 be received and adopted as printed and circulated. Carried. 6.Recognition of Achievements: None. 7.Public Meetings: None. 8.Deputations: None. Page 5of 20 Page 10 of 308 5.a) Minutes of Council meeting held on November 13, 2019. Council Meeting Minutes –Wednesday, November 13, 2019. 9.Presentations: a)2020 Draft Budget Presentations: 1.Mike Walters, CAO; Lake Simcoe Region Conservation Authority. 2.Doug Hevenor, CAO, Nottawasaga Valley Conservation Authority. 3.Julie Cayley, Executive Director, Severn Sound Environmental Association. 4.Kris Puhvel, Executive Director, Ontario's Lake Country. 5.Greg Groen, President, Oro-Medonte Chamber of Commerce. Motion No. C191113-9 Moved by Greenlaw, Seconded by Veitch Beit resolved that the 2020 draft budget presentations presented by: 1.Mike Walters, CAO; Lake Simcoe Region Conservation Authority; 2.Doug Hevenor, CAO, Nottawasaga Valley Conservation Authority; 3.Julie Cayley, Executive Director, Severn Sound Environmental Association; 4.Kris Puhvel, Executive Director, Ontario's Lake Country; and 5.Greg Groen, President, Oro-Medonte Chamber of Commerce be received and referred to 2020 budget deliberations. Carried. Councillor Veitch left the meeting at this time. 10.Identification From the Public of an Agenda Item of Interest: Provides an opportunity for members of the public to identify an agenda item which the public member may request be brought forward and considered earlier in the meeting. None. 11.OpenForum: One (1) individual provided comments with respect to Item 9a) (5). Page 6of 20 Page 11 of 308 5.a) Minutes of Council meeting held on November 13, 2019. Council Meeting Minutes –Wednesday, November 13, 2019. 12.Reports of Municipal Officers: a)DS2019-127, Todd Weatherell, Intermediate Planner re: Official Plan Amendment Application 2019-OPA-01 and Zoning By-law Amendment Application 2019-ZBA-14 by Innovative Planning Solutions on behalf of John Greenwood and Ashley Gardiner 3750 Line 10 North. Council consented to allow Vanessa Simpson, Innovate Planning Solutions, to provide a comment on the matter. Motion No. C 191113-10 Moved by Scott, Seconded by Keane Be it resolved 1. That DS2019-127, Todd Weatherell, Intermediate Planner re: Official Plan Amendment Application 2019-OPA-01 and Zoning By-law Amendment Application 2019-ZBA-14 by Innovative Planning Solutions on behalf of John Greenwood and Ashley Gardiner 3750 Line 10 North be received. 2. That DS2019-127 be deferred,at the applicant’s request,and the item be brought back to Council by the December 11, 2019 Council meeting. Carried. Motion No. C191113-11 Moved by Keane, Seconded by Scott Be it resolved 1. That DS2019-127, Todd Weatherell, Intermediate Planner re: Official Plan Amendment Application 2019-OPA-01 and Zoning By-law Amendment Application 2019-ZBA-14 by Innovative Planning Solutions on behalf of John Greenwood and Ashley Gardiner 3750 Line 10 North be received and adopted. 2. That Official Plan Amendment Application 2019-0PA-01, East Part of Lot 3, Concession 10 (Oro), Township of Oro-Medonte, that would serve to amend the 'Agricultural' designation of the Official Plan, be denied. 3. That Zoning By-law Amendment Application 2019-ZBA-14, that would rezone the subject lands from the Agricultural/Rural (A/RU) Zone to Agricultural/Rural Exception* (A/RU*) Zone on Schedule A21 to Zoning By-law No. 97-95, as amended, be denied. 4. And that the applicant be advised of the decisions under the Director, Development Services' signature. Deferred. Page 7of 20 Page 12 of 308 5.a) Minutes of Council meeting held on November 13, 2019. Council Meeting Minutes –Wednesday, November 13, 2019. b)OCS2019-31, Shawn Binns, Director, Operations and Community Services re: Interim Private Road Maintenance Agreements. Motion No. C191113-12 Moved by Keane, Seconded by Scott Be it resolved 1.That OCS2019-31, Shawn Binns, Director, Operations and Community Services re: Interim Private Road Maintenance Agreementsbe received and adopted. 2.That Council supports entering into interim private road maintenance agreements with registered owners of private roads in the Township. 3.That the Director, Operations and Community Services be authorized to execute these agreements prior to the Township providing any further services on these roadways. Carried. c)DS2019-139, Dave Saunders, Manager, Development Engineering re: Maintenance and Acceptance (Underground Services), Owen Estates Subdivision, Registered Plan 51M- 1094 South Shore Isabella Estates Inc. \[Refer to Item 17c)\]. Motion No. C191113-13 Moved by Scott, Seconded by Greenlaw Be it resolved 1. That DS2019-139, Dave Saunders, Manager, Development Engineering re: Maintenance and Acceptance (Underground Services), Owen Estates Subdivision, Registered Plan 51M-1094 South Shore Isabella Estates Inc.be received and adopted. 2. That the Township issue the Certificate of Maintenance and Acceptance (Underground Services) for Owen Estates Subdivision, being Registered Plan 51M-1094 dated November 13, 2019. 3. That the appropriate by-law be brought forward for Council's consideration. 4. That the Developer be notified of Council's decision under the Director, Development Services' signature. Carried. Page 8of 20 Page 13 of 308 5.a) Minutes of Council meeting held on November 13, 2019. Council Meeting Minutes –Wednesday, November 13, 2019. d)DS2019-140, Dave Saunders, Manager, Development Engineering re: Certificate of Substantial Completion and Maintenance (Aboveground Services), Owen Estates Subdivision, Registered Plan 51M-1094 South Shore Isabella Estates Inc. \[Refer to Item 17d)\]. Motion No. C191113-14 Moved by Keane, Seconded by Scott Be it resolved 1. That DS2019-140, Dave Saunders, Manager, Development Engineering re: Certificate of Substantial Completion and Maintenance (Aboveground Services), Owen Estates Subdivision, Registered Plan 51M-1094 South Shore Isabella Estates Incbe received and adopted. 2. That the Township issue the Certificate of Substantial Completion and Maintenance (Aboveground Services) for Owen Estates Subdivision, being Registered Plan51M-1094 dated November 13, 2019. 3. That the appropriate by-law be brought forward for Council's consideration. 4. That the Developer be notified of Council's decision under the Director, Development Services' signature. Carried. e)DS2019-141, DaveSaunders, Manager, Development Engineering re:Certificate of Substantial Completion and Maintenance (Aboveground Services), Meadow Acres Subdivision, Phase 1 -Stage 1 Registered Plan 51M-1086 2189952 Ontario Limited \[Refer to Item 17a)\]. Motion No.C191113-15 Moved by Greenlaw, Seconded by Keane Be it resolved 1. That DS2019-141, Dave Saunders, Manager, Development Engineering re:Certificate of Substantial Completion and Maintenance (Aboveground Services), Meadow Acres Subdivision, Phase 1 -Stage 1 Registered Plan 51M-1086 2189952 Ontario Limitedbe received and adopted. 2. That the Township issue the Certificate of Substantial Completion and Maintenance (Aboveground Services) for Owen Estates Subdivision, being Registered Plan 51M-1086 dated November 13, 2019. 3. That the appropriate by-law be brought forward for Council's consideration. 4. That the Developer be notified of Council's decision under the Director, Development Services' signature. Carried. Page 9of 20 Page 14 of 308 5.a) Minutes of Council meeting held on November 13, 2019. Council Meeting Minutes –Wednesday, November 13, 2019. f)DS2019-142, Dave Saunders, Manager, Development Engineering re:Certificate of Substantial Completion and Maintenance (Underground Services), Meadow Acres Subdivision, Phase 1 -Stage 2 Registered Plan 51M-1086 2189952 Ontario Limited \[Refer to Item 17b)\]. Motion No. C191113-16 Moved by Keane, Seconded by Scott Be it resolved 1. That DS2019-142, Dave Saunders, Manager, Development Engineering re:Certificate of Substantial Completion and Maintenance (Underground Services), Meadow Acres Subdivision, Phase 1 -Stage 2 Registered Plan 51M-1086 2189952 Ontario Limited be received and adopted. 2. That the Township issue the Certificate of Substantial Completion and Maintenance (Underground Services) for Meadow Acres Subdivision Phase 1 /Stage 2, being Registered Plan 51M-1086 dated November 13, 2019. 3.That the appropriate by-law be brought forward for Council's consideration. 4.That the Developer be notified of Council's decision under the Director, Development Services' signature. Carried. g)DS2019-143, Andria Leigh, Director, Development Services re: Outdoor Wood Furnaces. Motion No. C191113-17 Moved by Keane, Seconded by Scott Be it resolved 1. That DS2019-143, Andria Leigh, Director, Development Services re: Outdoor Wood Furnacesbe received and adopted. 2. That staff proceed with Option #1 regarding the regulating of outdoor wood burning appliances. Carried. Page 10of 20 Page 15 of 308 5.a) Minutes of Council meeting held on November 13, 2019. Council Meeting Minutes –Wednesday, November 13, 2019. h)FI2019-22, Mark DesLauriers, Chief Financial Officer/Treasurer re: Financial Executive Summary Report –Q3 2019. Council consented to allow Pat Shellswell to provide comments during this item. Motion No. C191113-18 Moved by Scott, Seconded by Keane Be it resolved that FI2019-22, Mark DesLauriers, Chief Financial Officer/Treasurer re: Financial Executive Summary Report –Q3 2019be received for information only. Carried. i)FI2019-23, Mark DesLauriers, Chief Financial Officer/Treasurer re: 2020 Budget – Schedule Update. Motion No. C191113-19 Moved by Jermey, Seconded by Greenlaw Be it resolved 1. That FI2019-23, Mark DesLauriers, Chief Financial Officer/Treasurer re: 2020 Budget – Schedule Update be received and adopted. 2. That the updated 2020 Budget Deliberation timetable enclosed herein, with a target ratification date of January 9, 2020, be approved. Carried. j)Robin Dunn, CAO re: Motion No. 190109-30, re: Appointment as Chair to the Human Resources Committee. Motion No. C191113-20 Moved by Scott, Seconded by Keane Be it resolved 1. That the verbal information presented by Robin Dunn, CAO re: Motion No. 190109-30, re: Appointment as Chair to the Human Resources Committee be received. 2. That Deputy Mayor Jermey be appointed as Chair to the Human Resources Committee for the 2018-2022 term of Council. Carried. Page 11of 20 Page 16 of 308 5.a) Minutes of Council meeting held on November 13, 2019. Council Meeting Minutes –Wednesday, November 13, 2019. 13.Reports of Members of Council: a)Updates from Council Representatives –County of Simcoe and Township Partners and Agencies. Provides an opportunity for the Township’s representatives at the County of Simcoe, and the Council members appointed as the Township’s representatives at the Township’s Partners and Agencies, to deliver updates on the activities of the County of Simcoe and the Township’s Partners and Agencies. The following members of Council provided updates: Mayor H.S. Hughes, andDeputy Mayor Jermey. b)Deputy Mayor Jermey re: Save Stations. Motion No. C191113-21 Moved by Jermey, Seconded by Greenlaw Be it resolved that the verbal information presented by Deputy Mayor Jermey re: Save Stations be received and referred to the 2020 budget deliberations. Carried. 14.Consent Agenda: a)Announcements of Interest to the Public: 1.Moonstone Santa Claus Parade and Christmas in the Park, Sunday, December 8, 2019, 1:00 p.m. Ramey Park, 5464 Line 8 North (behind Agnes Street in Moonstone). 2.Warminster Santa Claus Parade, December 15, 2019, 2:00 p.m. b)Correspondence from Severn Sound Environmental Association (SSEA) re: 2019 Third Quarter (July-September) Report/Update. Staff Recommendation: Receive for Information Only. c)Correspondence dated October, 2019 from Severn Sound Environmental Association (SSEA) re: 2019 Accomplishments. Staff Recommendation: Receive for Information Only. d)Correspondence received October 1, 2019 from Oro-Medonte Chamber of Commerce re: 2019 Accomplishments. Staff Recommendation: Receive for Information Only. Page 12of 20 Page 17 of 308 5.a) Minutes of Council meeting held on November 13, 2019. Council Meeting Minutes –Wednesday, November 13, 2019. e)Minutes of Nottawasaga Valley Conservation Authority meeting held on September 27, 2019. Staff Recommendation: Receive for Information Only. f)Highlights of Nottawasaga Valley Conservation Authority meeting held on Friday, October 25, 2019. Staff Recommendation: Receive for Information Only. g)Correspondence dated October, 2019 from Co-Chairs of the Simcoe Muskoka Opioid Strategy (SMOS) Steering Committee re: Opportunities for Municipal Action on the Opioid Crisis. Staff Recommendation: Received for Information Only. h)Correspondence dated October 25, 2019 from Simcoe Muskoka District Health Unit (SMDHU) re: Vapour Products in Convenience Stores and Gas Stations effective January 1, 2020. Staff Recommendation: Receive for Information Only. i)Correspondence from Simcoe County District School Board and Simcoe Muskoka Catholic District School Board re: Notice of Passing of an Amending Education Development Charges By-Law By Simcoe County District School Board and Simcoe Muskoka Catholic District School Board. Staff Recommendation: Receive for Information Only. j)Correspondence dated October 15, 2019 from Town of Penetanguishene re: Seeking Support -Penetanguishene as a Primary Location for Francophone University. Staff Recommendation: Receive for Information Only. k)Correspondence dated October 18, 2019 from Township of Puslinch re: 2019 Provincial Policy Statement Review. Staff Recommendation: Receive for Information Only. l)Correspondence dated October 29, 2019 from Ministry of Natural Resources and Forestry re: Environmental Registry Notice (019-0732) by the Ministry of Natural Resources and Forestry Regarding Proposals to Amend Three Statutes and a New Regulation. Staff Recommendation: Receive for Information Only. m)Correspondence dated October 31, 2019 from LCBO Convenience Outlet Team re: Expansion of the LCBO Convenience Outlets Program Update. Staff Recommendation: Receive for Information Only. Page 13of 20 Page 18 of 308 5.a) Minutes of Council meeting held on November 13, 2019. Council Meeting Minutes –Wednesday, November 13, 2019. n)Correspondence from the Township of Springwater: 1.Open House, Official Plan Review, November 14, 2019, 7:00p.m.-9:00p.m., Springwater AdministrationCentre. 2.Notice of a Public Meeting, Official Plan Review, December 5, 2019, 6:30p.m. Review of Display Boards; 7:00p.m. Council Meeting. Staff Recommendation: Receive for Information Only. o)Correspondence dated November 5, 2019 from Carmel Pharms, Carmel Pharms Corp re: 837 Line 7 South. Staff Recommendation: Receive for Information Only. p)Correspondence dated October 21, 2019 from Township of Springwater re: Nottawasaga Valley Conservation Authority Levy. Staff Recommendation: Receive and Support. q)Correspondence dated October 21, 2019 from Township of Springwater re: Conservation Authority Levies. Staff Recommendation: Receive and Support. r)Correspondence dated November 5, 2019 from Township of Stirling-Rawdon re: Municipal Liability and Insurance Costs. Staff Recommendation: Receive for Information Only. s)Correspondence dated November 7, 2019 to County of Simcoe from Township of Severn re: Short Term Rental Accommodations (Airbnb). Staff Recommendation: Receive and Support. t)Correspondence dated November 7, 2019 from Township of Ramara re: Conservation Authority Exit Clause. Staff Recommendation: Receive for Information Only. u)Correspondence dated November 7, 2019 from the Local Planning Appeal Tribunal (LPAT) re: File No. PL170878 and PL091167, Burl's Creek Event Grounds Inc. Et Al, 2015-OPA-02. Staff Recommendation: Receive for Information Only. Page 14of 20 Page 19 of 308 5.a) Minutes of Council meeting held on November 13, 2019. Council Meeting Minutes –Wednesday, November 13, 2019. Motion No. C191113-22 Moved by Jermey, Seconded by Scott Be it resolved 1. That the correspondence dated October 15, 2019 from Town of Penetanguishene re: Seeking Support -Penetanguishene as a Primary Location for Francophone University be received. 2.That the Township of Oro-Medonte supports the Town of Penetanguishene correspondence dated October 15, 2019 re: Seeking Support -Penetanguishene as a Primary Location for Francophone University. 3. That the Town of Penetanguishene be advised of Council’s decision under the Mayor’s signature. Carried. Motion No. C191113-23 Moved by Keane, Seconded by Greenlaw Be it resolved 1. That the correspondence dated November 5, 2019 from Township of Stirling- Rawdon re: Municipal Liability and Insurance Costs be received. 2. That the Township of Oro-Medonte supports the Township of Stirling-Rawdon’s correspondence dated November 5, 2019 that the Attorney General of Ontario be respectfully requested to conduct a full review of joint and several liability as it affects municipalities. 3. That the Honourable Doug Downey, Attorney General of Ontario and the Township of Stirling-Rawdon be advised of Council’s decision under the Mayor’s signature. Carried. Deputy Mayor Jermey assumed the Chair. Motion No. C191113-24 Moved by Greenlaw, Seconded by Scott Be it resolved 1. That the correspondence dated November 7, 2019 from Township of Ramara re: Conservation Authority Exit Clause be received. 2. That the Township of Oro-Medonte supports, in principle, the Township of Ramara’s correspondence dated November 7, 2019 re:Conservation Authority Exit Clause; including supporting the need of exit provisions for specific services. 3. That the Honorable Jeff Yurek; MPP Jill Dunlop, Conservation Ontario, Ontario Conservation Authorities and the Township of Ramara be advised of Council’s decision under the Mayor’s signature. Carried. Page 15of 20 Page 20 of 308 5.a) Minutes of Council meeting held on November 13, 2019. Council Meeting Minutes –Wednesday, November 13, 2019. Councillor Greenlaw, after Item 10, declared a conflict of interest on Item 14u), Correspondence dated November 7, 2019 from the Local Planning Appeal Tribunal (LPAT) re: File No. PL170878 and PL091167, Burl's Creek Event Grounds Inc. Et Al, 2015-OPA-02as his company has provided the ATM services for this property for over a decade. Councillor Greenlaw left the table and did not participate in the discussion or vote on of this item. Motion No. C191113-25 Moved by Scott, Seconded by Keane Be it resolved 1. That the correspondence dated November 7, 2019 from the Local Planning Appeal Tribunal (LPAT) re: File No. PL170878 and PL091167, Burl's Creek Event Grounds Inc. Et Al, 2015-OPA-02 be received. 2. That staff be directed to bring forward a report outlining a breakdown of the financial costs attributed to preparing and attending the said Local Planning Appeal Tribunal (LPAT) hearing. Carried. Mayor H.S. Hughes assumed the Chair. Motion No. C191113-26 Moved by Keane, Seconded by Jermey Be it resolved that the staff recommendations with respect to the items listed under "Consent Agenda Correspondence" be adopted as printed with the exceptions of Items j), r), t) and u) which were voted on separately: a) Announcements of Interest to the Public: 1.Moonstone Santa Claus Parade and Christmas in the Park, Sunday, December 8, 2019, 1:00 p.m. Ramey Park, 5464 Line 8 North (behind Agnes Street in Moonstone). 2.Warminster Santa Claus Parade, December 15, 2019, 2:00 p.m. 3. b) Correspondence from Severn Sound Environmental Association (SSEA) re: 2019 Third Quarter (July-September) Report/Update. Received for Information Only. c) Correspondence dated October, 2019 from Severn Sound Environmental Association (SSEA) re: 2019 Accomplishments. Received for Information Only. d) Correspondence received October 1, 2019 from Oro-Medonte Chamber of Commerce re: 2019 Accomplishments. Received for Information Only. Page 16of 20 Page 21 of 308 5.a) Minutes of Council meeting held on November 13, 2019. Council Meeting Minutes –Wednesday, November 13, 2019. e) Minutes of Nottawasaga Valley Conservation Authority meeting held on September 27, 2019. Received for Information Only. f) Highlights of Nottawasaga Valley Conservation Authority meeting held on Friday, October 25, 2019. Staff Recommendation: Receive for Information Only. g) Correspondence dated October, 2019 from Co-Chairs of the Simcoe Muskoka Opioid Strategy (SMOS) Steering Committee re: Opportunities for Municipal Action on the Opioid Crisis. Received for Information Only. h) Correspondence dated October 25, 2019 from Simcoe Muskoka District Health Unit (SMDHU) re: Vapour Products in Convenience Stores and Gas Stations effective January 1, 2020. Received for Information Only. i) Correspondence from Simcoe County DistrictSchool Board and Simcoe Muskoka Catholic District School Board re: Notice of Passing of an Amending Education Development Charges By-Law By Simcoe County District School Board and Simcoe Muskoka Catholic District School Board. Received for Information Only. k) Correspondence dated October 18, 2019 from Township of Puslinch re: 2019 Provincial Policy Statement Review. Received for Information Only. l)Correspondence dated October 29, 2019 from Ministry of Natural Resources and Forestry re: Environmental Registry Notice (019-0732) by the Ministry of Natural Resources and Forestry Regarding Proposals to Amend Three Statutes and a New Regulation. Received for Information Only. m) Correspondence dated October 31, 2019 fromLCBO Convenience Outlet Teamre: Expansion of the LCBO Convenience Outlets Program Update. Received for Information Only. n) Correspondence from the Township of Springwater: 1.Open House, Official Plan Review, November 14, 2019, 7:00p.m.-9:00p.m., Springwater AdministrationCentre. 2.Notice of a Public Meeting, Official Plan Review, December 5, 2019, 6:30p.m. Review of Display Boards; 7:00p.m. Council Meeting. Received for Information Only. Page 17of 20 Page 22 of 308 5.a) Minutes of Council meeting held on November 13, 2019. Council Meeting Minutes –Wednesday, November 13, 2019. o) Correspondence dated November 5, 2019 from Carmel Pharms, Carmel Pharms Corp re: 837 Line 7 South. Received for Information Only. p) Correspondence dated October 21, 2019 from Township of Springwater re: Nottawasaga Valley Conservation Authority Levy. Received and Supported. q) Correspondence dated October 21, 2019 from Township of Springwater re: Conservation Authority Levies. Received and Supported. s) Correspondence dated November 7, 2019 to County of Simcoe from Township of Severn re: Short Term Rental Accommodations (Airbnb). Received and Supported. Carried. 15.Communications/Petitions: None. 16.Notice of Motions: None. 17.By-Laws: a)2019-108: Being a By-Law to Authorize the Issuance of the Certificate of Substantial Completion and Maintenance (Aboveground Services) for Meadow Acres Phase 1 / Stage 1, Registered Plan 51M-1086. b)2019-109: Being a By-Law to Authorize the Issuance of the Certificate of Substantial Completion and Maintenance (Underground Services) for Meadow Acres, Phase 1 / Stage 2, Registered Plan 51M-1086. c)2019-110: Being a By-Law to Authorize the Issuance of the Certificate of Maintenance and Acceptance (Underground Services)for Owen Estates, Registered Plan 51M-1094. d)2019-111: Being a By-Law to Authorize the Issuance of the Certificate of Substantial Completion and Maintenance (Aboveground Services) for OwenEstates, Registered Plan 51M-1094. Page 18of 20 Page 23 of 308 5.a) Minutes of Council meeting held on November 13, 2019. Council Meeting Minutes –Wednesday, November 13, 2019. e)2019-112: A By-law to authorize the Sale of Surplus Land Part West Half Lot 11, Con 5 (Oro), Township of Oro-Medonte, County of Simcoe, Being PIN 585410059 (LT) -(1167 Old Barrie Road –Edgar Community Hall). f)2019-113: A By-Law to Amend By-Law, 2018-044, “A By-law of The Corporation of the Township of Oro-Medonte to Provide for the Imposition of Fees or Charges” (Fees and Charges By-law). Motion No. C191113-27 Moved by Jermey, Seconded by Greenlaw Be it resolved that a)2019-108: Being a By-Law to Authorize the Issuance of the Certificate of Substantial Completion and Maintenance (Aboveground Services) for Meadow Acres Phase 1 / Stage 1, Registered Plan 51M-1086. b) 2019-109: Being a By-Law to Authorize the Issuance of the Certificate of Substantial Completion and Maintenance (Underground Services) for Meadow Acres, Phase 1 / Stage 2, Registered Plan 51M-1086. c) 2019-110: Being a By-Law to Authorize the Issuance of the Certificate of Maintenance and Acceptance (Underground Services)for Owen Estates, Registered Plan 51M-1094. d)2019-111: Being a By-Law to Authorize the Issuance of the Certificate of Substantial Completion and Maintenance (Aboveground Services) for Owen Estates, Registered Plan 51M-1094. e) 2019-112: A By-law to authorize the Sale of Surplus Land Part West Half Lot 11, Con 5 (Oro), Township of Oro-Medonte, County of Simcoe, Being PIN 585410059 (LT) -(1167 Old Barrie Road –Edgar Community Hall). f) 2019-113: A By-Law to Amend By-Law, 2018-044, “A By-law of The Corporation of the Township of Oro-Medonte to Provide for the Imposition of Fees or Charges” (Fees and Charges By-law). be read a first, second and third time, passed, be engrossed by the Deputy Clerk, signed and sealed by the Mayor. Carried. 18.Closed Session Items (Unfinished Items): None. Page 19of 20 Page 24 of 308 5.a) Minutes of Council meeting held on November 13, 2019. Council Meeting Minutes –Wednesday, November 13, 2019. 19.Confirmation By-Law: a)2019-107: Being a by-law to confirm the proceedings of the Council meeting held on Wednesday, November 13, 2019. Motion No.C191113-28 Moved by Greenlaw, Seconded by Jermey Be it resolved that By-Law No. 2019-107: Being a by-law to confirm the proceedings of the Council meeting held on Wednesday, November 13, 2019 be read a first, second and third time, passed, be engrossedby the Deputy Clerk, signed and sealed by the Mayor. Carried. 20.Questions from the Public Clarifying an Agenda Item: None. 21.Adjournment: a)Motion to Adjourn. Motion No. C191113-29 Moved by Greenlaw, Seconded by Scott Be it resolved that we do now adjourn at 12:55 p.m. Carried. ________________________________________________________ Mayor, H.S. HughesDeputy Clerk, Janette Teeter Page 20of 20 Page 25 of 308 5.b) Minutes of Heritage Committee meeting held on November 18, 2019. The Township of Oro-Medonte Heritage Committee Meeting Minutes Council Chambers Monday, November 18, 2019Time: 6:00 p.m. Present:Mayor H.S. Hughes Councillor Cathy Keane, Chair Chris Eaves Ruth Fountain Dorothy Moore Kayla Thibeault(arrived @ 6:03 p.m.) Bob Tudhope Regrets:Councillor Ian Veitch, Vice-Chair Staff Present:Andria Leigh, Director, Development Services; Catherine McLean, Planner; Janette Teeter, Supervisor, Clerk’s Services/Deputy Clerk 1.Agenda Approval: a)Motion to Approve the Agenda. Motion No. HC191118-1 Moved by Fountain, Seconded by Eaves It is recommended that the agenda for the Heritage Committee meeting held on November 18, 2019 be received and approved. Carried. 2.Disclosure of Pecuniary Interest: None declared. Page 1of 5 Page 26 of 308 5.b) Minutes of Heritage Committee meeting held on November 18, 2019. Heritage Committee Minutes –Monday, November 18, 2019. 3.Approval of Minutes of Previous Meeting: a)Minutes of Heritage Committee meeting held on September 16, 2019. Motion No. HC191118-2 Moved by Moore, Seconded by Tudhope It is recommended that the draft minutes of Heritage Committee meeting held on September 16, 2019 be received and approved as printed and circulated. Carried. 4.Deputations: None. 5.Communications: a)Correspondence dated October 30, 2019 from The Look Local Team re: Featured article in issue of Look Local. Motion No. HC191118-3 Moved by Eaves, Seconded by Tudhope It is recommended that correspondence dated October 30, 2019 from The Look Local Team re: Featured article in issue of Look Local be received. Carried. b)Correspondence from The Muse News re: Autumn Edition 2019. Motion No. HC191118-4 Moved by Fountain,Seconded by Eaves It is recommended that correspondence from The Muse News re: Autumn Edition 2019 be received. Carried. Page 2of 5 Page 27 of 308 5.b) Minutes of Heritage Committee meeting held on November 18, 2019. Heritage Committee Minutes –Monday, November 18, 2019. c)Correspondence from Community Heritage Ontario (CHO) re: Quarterly Publication, Winter 2019. Motion No. HC191118-5 Moved by Thibeault, Seconded by Moore It is recommended that correspondence from Community Heritage Ontario (CHO) re: Quarterly Publication, Winter 2019 be received. Carried. 6.Reports of Members of Council/Municipal Officers: a)Catherine McLean, Planner, correspondence re: Doors Open and Alternative Funding for Program. Motion No. HC191118-6 Moved by Thibeault, Seconded by Eaves It is recommended 1. That the correspondence presented by Catherine McLean, Planner, re: Doors Open and Alternative Funding for Programbe received. 2. That staff survey the Simcoe County municipalities to confirm interest and report at the November 27, 2019 Council meeting. 3. That It is recommended that Council proceed ____ not proceed ____ with the 2020 Doors Open event. Carried. b)Catherine McLean, Planner re: Locating and Characterizing Burials using 3D Ground- Penetrating Radar (GPR) and Terrestrial laser Scanning(TLS) at the Historic Mueschke Cemetery, Houston, Texas. Motion No. HC191118-7 Moved by Eaves, Seconded by Thibeault It is recommended that the correspondence from Robert Stewart, University of Houston re: Locating and Characterizing Burials using 3D Ground-Penetrating Radar (GPR) and Terrestrial Laser Scanning (TLS) at the Historic Mueschke Cemetery, Houston, Texas andpresented by Catherine McLean, Planner be received and referred to staff for a response. Carried. Page 3of 5 Page 28 of 308 5.b) Minutes of Heritage Committee meeting held on November 18, 2019. Heritage Committee Minutes –Monday, November 18, 2019. c)Catherine McLean, Planner re: Map of Properties with Buildings of Potential Historical Value. Motion No. HC191118-8 Moved by Thibeault, Seconded by Eaves It is recommended that the Map of Properties with Buildings of Potential Historical Value presented by Catherine McLean, Plannerbe received. Carried. d)Catherine McLean, Planner re: Index Register of Heritage Designated Properties with Photos Motion No. HC191118-9 Moved by Moore, Seconded by Tudhope It is recommended that the Index Register of Heritage Designated Properties with Photos presented by Catherine McLean, Planner be received. Carried. e)Andria Leigh, Director, Development Services and Catherine McLean, Planner re: Heritage Committee Orientation Presentation, October 29, 2019, Gravenhurst. Motion No. HC191118-10 Moved by Thibeault, Seconded by eaves It is recommended that the Heritage Committee Orientation Presentation, October 29, 2019, Gravenhurst,presented by Andria Leigh, Director, Development Services and Catherine McLean, Planner be received. Carried. Page 4of 5 Page 29 of 308 5.b) Minutes of Heritage Committee meeting held on November 18, 2019. Heritage Committee Minutes –Monday, November 18, 2019. f)Andria Leigh, Director, Development Services re: 567 Line 11 South Heritage Designation Update MotionNo. HC191118-11 Moved by Eaves, Seconded by Thibeault It is recommended that the 567 Line 11 South Heritage Designation Updatepresented by Andria Leigh, Director, Development Services be received. Carried. g)Andria Leigh, Director, Development Services re: Rugby Cemetery Signage / 2020 Budget Deliberations. Motion No. HC191118-12 Moved by Tudhope, Seconded by Fountain It is recommended that the Rugby Cemetery Signage / 2020 Budget Deliberations presented by Andria Leigh, Director, Development Services be received. Carried. 7.Next Meeting Date: TBC. 8.Adjournment: a)Motion to Adjourn. Motion No. HC191118-13 Moved by Tudhope, Seconded by Eaves It is recommended that we do now adjourn at 7:11 p.m. Carried. ______________________________________________________________ Councillor Keane, ChairJanette Teeter, Deputy Clerk Page 5of 5 Page 30 of 308 8.a) 7:00 p.m. Bill Anderson; Randy Hoover on behalf of Bass Lake Ratepa... Page 31 of 308 8.a) 7:00 p.m. Bill Anderson; Randy Hoover on behalf of Bass Lake Ratepa... Page 32 of 308 8.a) 7:00 p.m. Bill Anderson; Randy Hoover on behalf of Bass Lake Ratepa... Septic Re-inspection Programs in Ontario A Guide for FOCA©2019 Page 33 of 308 8.a) 7:00 p.m. Bill Anderson; Randy Hoover on behalf of Bass Lake Ratepa... Table of Contents Project Overview . 3 About Onsite Wastewater Systems . 5 The State of Sewage Systems (and Statistics) . 9 Septic System Re-inspections: an Overview .. 13 Municipal Case Studies .. Final Thoughts ..... 3 FOCA 2019 Septic Re-inspection Programs Report / p.2 https://foca.on.ca 705-749-3622 info@foca.on.ca Page 34 of 308 8.a) 7:00 p.m. Bill Anderson; Randy Hoover on behalf of Bass Lake Ratepa... Overview Exploring Municipal Re-inspection Programs in Ontario There are approximately 250,000 rural waterfront properties acrossOntario,and most of them rely on on-site wastewater treatment systems (also known as sewage systems or septic systems) to manage their household water. haveexpressed interestin sharing knowledgeaboutsepticsystems,how septic maintenanceis supported and achieved, and the associated costs, benefits and considerations of municipal reinspection programs. In 2018, FOCA initiated a project to exploresuccesses, challenges, and lessons learned with municipal re-inspection programsfor residential on-site wastewater systemsin Ontario. FOCA initiatedthe study to assess the effectiveness of existing programs, to equip FOCA members withrelated knowledge,and to inform rural Councilsabout optionsto deliver their owneffective re-inspection programs. A collaborative researchteam of experts oversaw the project, including representativesfrom FOCA, the Ontario OnsiteWastewater Association (OOWA), the Canadian Environmental Law Association (CELA), the University of Guelph (UG), and Memorial University (MU). The Project Research Team included: Cameron Curran, MSc (Planning) Student, University of Guelph Anne Egan, President, Ontario Onsite Wastewater Association Brendan Eidner, MSc (Planning) Student, University of Guelph John FitzGibbon, Professor, University of Guelph Liz Huff, Director, Rural Ontario Municipal Association Theresa McClenaghan, Executive Director and Counsel, Canadian Environmental Law Association Sarah Minnes, PhD Candidate, Memorial University of Newfoundland Hugh Simpson, Adjunct Professor, University of Guelph Taylor West,MSc (Planning) Student, University of Guelph The project was endorsed by the Rural Ontario Municipal Association (ROMA), and received funding from the Rural Policy Learning Commons (RPLC). FOCA 2019 Septic Re-inspection Programs Report / p.3 https://foca.on.ca 705-749-3622 info@foca.on.ca Page 35 of 308 8.a) 7:00 p.m. Bill Anderson; Randy Hoover on behalf of Bass Lake Ratepa... Scope of Study: Field research, a literature review, and case-study interviews were conductedas part of the project, which wrapped up in 2019. Case studiesof-inspection programs for residential on-site wastewater systems include the following locations: Township of Leeds and the Thousand Islands Municipality of Callander Township of Rideau Lakes Township of Tiny. Details of the case studies are summarized in a chart created by FOCA. (see pages 16-17), followed by the four complete studies (pages 19-3). Additional research was conducted concurrently by project team members, including University of Guelph Masters of Planning and Development thesisprojectsrelatedtoon-site wastewater systems, a larger literature and policy scan of septicinspection practices in Canada and the United States, and casestudies evaluating the efficacy ofseptic maintenance programs. Overall Lessons Learned: Education is key to a successful There will always be some municipal re-inspection program. residents in favour of re-inspection programs, and other Volunteer programs are residents opposed. unlikely to reach the systems most in need of re-inspection! Septic re-inspection programs only find failures or deficiencies Residents may fear the cost of that already exist. needed repair will be overwhelming. Municipalities considering a re-inspection program do not Many older systems are not need to reinvent the wheel. itemized in municipal records. from the case studies, on page 18> FOCA 2019 Septic Re-inspection Programs Report / p.4 https://foca.on.ca 705-749-3622 info@foca.on.ca Page 36 of 308 8.a) 7:00 p.m. Bill Anderson; Randy Hoover on behalf of Bass Lake Ratepa... About On-site Wastewater Systems are notconnected to municipal water or sewagepipes,andthereforerelyonwells and on-sitewastewater treatment systems to managehouseholdwater.ural residential sewage systems are regulatedbythe BuildingCodeAct,1992and the Building Code (O.Reg.3/1). There are fivedifferentclassesofon-sitewastewater systems: 1.Outhouse (privy)or composting toilet 2.Leaching pit used for disposal of greywater (from sink, tub, shower, laundry) 3.Cesspool system 4.Septic systems(treatment unit/septic tank plusa leaching bed) 5.Holding tanks. For most waterfront properties,aseptic system(Class 4) treats your wastewater below the ground surface on your property. Household drains connect to a septic tank, which is connected to a leaching bed(or filter-bed,tile bed,or weeping-bed)made up of pipes with holes, buried in gravel,surrounded by natural or imported soil. <source: Septic Smart from OMAFRA, page 7. See link on next page.> For a video description of septic system parts, maintenance, and signs of trouble, watch an inspector from Peterborough Public Health: https://www.youtube.com/watch?v=5VeTGVnkYA4 FOCA encourages you to share this video link with others in your rural community! FOCA 2019 Septic Re-inspection Programs Report / p.5 https://foca.on.ca 705-749-3622 info@foca.on.ca Page 37 of 308 8.a) 7:00 p.m. Bill Anderson; Randy Hoover on behalf of Bass Lake Ratepa... Additional information about septic systems isavailable from OMAFRA (the Ontario Septic Smart-page brochure: http://www.omafra.gov.on.ca/english/environment/facts/sep_smart.htm FOCA 2019 Septic Re-inspection Programs Report / p.6 https://foca.on.ca 705-749-3622 info@foca.on.ca Page 38 of 308 8.a) 7:00 p.m. Bill Anderson; Randy Hoover on behalf of Bass Lake Ratepa... Why Septic Systems Matter Understandinghowyour septic system works, and the role of ongoing system maintenance, is important to protectpublic health, lakes and rivers from contaminants, andto protect your investment. FOCAencourages all landowners to look after your septic system to protect your waterfront investment,andas a matter of good environmental stewardship. As OOWA (the Ontario Onsite Wastewater Association) your septic system will influencehowlongthesystemlastsand Overload/leaking of sewage - Aseptic system is designed to treat asetvolume ofwastewater.Everytimewater goes down the drain into your septic tank, thesame amountofliquidleaves the tank andenters the leaching bed.If too much wastewater enters the tankfrom extra guests,heavywater usetoo much wasteisforcedout,too soon.Unsettledwastewater can leave the tank too quickly, includingsolids that can enter the leachingbedandcloguppipes. Wiped out waste digesters-Sewage is broken downbymillions of bacteria and enzymes in your septic tankandthe soil withintheleachingbed.This bacteria is harmed or killed bycleaningproductsthatareantibacterial,non-biodegradable, chlorine-based and/or full oftoxic materials or hazardous products like varnish,paint, pesticides, or gasoline. Poisoning yourself-Hazardous products dumpeddown your drain comeoutof the potential to poisonwells & lakes. Build-up of solids- oils and gre tank. Paper products, coffee grounds,hair, tampons, etc., inhibit the work of bacteria, quicklyfill tanks, clogthesystemandhampertheir effectiveness. Contaminated drinking water and swimming areas-Septic systems were designedwith public health in mindtoremovecontaminantssuch as organic solids, bacteria,andviruses,but not to preventtherelease of nutrients.If your sewage is leaking, not gettingcleaned,or building up,theend result could be untreated water enteringwells,groundwater lake. Your health andenvironmentare at stake. FOCA 2019 Septic Re-inspection Programs Report / p.7 https://foca.on.ca705-749-3622info@foca.on.ca Page 39 of 308 8.a) 7:00 p.m. Bill Anderson; Randy Hoover on behalf of Bass Lake Ratepa... What goes in must comeout To allow wastewater the time it needs to be treated in the tank, conserve water. Ensure the size of your system can handle the quantity of wastewater you create. Many older septic systems may be grossly undersized for the current number of visitorsto your cottage on any given day! It's not a garbage can That includesgrease, oils, fats, and other non-biodegradable items. Alwayschoose biodegradable,non-toxicshampoos,detergents, soaps, and cleaners. Many householdproductsare loaded weaponsfor your septicsystem. Make septic-friendly product choices. Nutrients not needed Keep the inputof phosphorusto a minimum. Use low-phosphate or phosphate-free cleaners. Like all household systems, your wastewater treatment needs to be maintained.Regular maintenance includes ensuring that the tankislessthan 33% full of solids(in the first chamber), cleaning the effluent filter at least annually, and visually inspecting the leaching field for liquid break out, odoursor othersigns of trouble.Excesssolidsmean it istime fora pump out. Replacing asepticsystem(andrepairing its impacts) isexpensive;regular maintenancecan keep thousandsof dollarsin your pocket. Plants,nottrees Plant with caution inthe nutrient-rich area on top of the leaching bed! Do notplant trees or shrubswithin three metres of the tankor bed. Rootswill seek out and crackyour pipes. Shallow-rooted ground coversareideal. Location, location, location Soilsplay a big role in how water travelsfrom the leaching bed, what contaminants get absorbed/broken down,and how far they travel. Your septicsystem must be designed for the type of soil around your cottage. Make sure your systemmeetsthe rules (Ontario Building Code)that specify how fara septic tankand leaching bed can be built away from buildings, wells, and waterbodies Find additional online resources: https://foca.on.ca/septic-systems FOCA 2019 SepticRe-inspection ProgramsReport / p.8 https://foca.on.ca705-749-3622 info@foca.on.ca Page 40 of 308 8.a) 7:00 p.m. Bill Anderson; Randy Hoover on behalf of Bass Lake Ratepa... The State of Sewage Systems in Ontario (and some Statistics) InOntario,on-sitesewage systems areregulatedbytheBuildingCodeAct,1992andthe Reg 3/1).nforcementiscarriedoutbydesignatedPrincipal Authorities(Municipalities, Conservation Authorities orHealth Units). Municipalities may, throughanagreement,delegatetheresponsibilityforoversightofsepticsystemsto Conservation Authorities, HealthUnitsorupper-tiermunicipalities. amended andatory inspectionalongtheshorelinesofLake Simcoe andallprovincialsourcewater protectionareas,as defined in theCleanWaterAct(thatis,areasthatdirectlyinfluence municipal water systems,wellsorintakes).Forthesesystems,re-inspections rd are mandated every5 years, with 3-partycertificatesofcompliance .According to provincialdata released in 2018, ofthe5,048 sewagesystemsthat fit thisclassification,95%receivedmandatoryinspections.Lessthan 2%werefoundtorequiremajormaintenance,while9%requiredminormaintenance. additionalstatistics, re-inspection: <sourceforthedatain thesetwo charts: a presentationbyKathr Stasiuk of WSPCanada, atthe2019OOWA Conference> FOCA 2019 Septic Re-inspection Programs Report / p.9 https://foca.on.ca 705-749-3622 info@foca.on.ca Page 41 of 308 8.a) 7:00 p.m. Bill Anderson; Randy Hoover on behalf of Bass Lake Ratepa... More Sewage System Notes & Statistics The following datafrom sewage system re-inspections conducted in one-time fee-for-service arrangementby ESSE Canada with over 370 clientsfrom 2015 2017: 32%hadno deficiencies of note or impediments to function or performance 27%hadminor deficiencies; functional, but repairs/upgrades required to ensure performance 41%hadmajor deficiencies in significant/extreme ways that impeded function and performance Among the systems with major deficiencies,only 14% of them were under 20 years old. Three-quarters of MAJOR DEFICIENCIES were found in systems over 30 years old. Major deficienciesincluded: field failure (34%) deficient outlet baffle (21%) saturated system field (15%) heavy tank corrosion and/or structural failure (15%) sludge in system field (15%). <The aboveinformation, and the accompanying image,was presented by Rick Esselment of ESSE Canada,at the 2018 FOCA Spring Seminar. Members may contact FOCA for a PDF copy of the full presentation slides.> FOCA 2019 Septic Re-inspection Programs Report / p.10 https://foca.on.ca 705-749-3622 info@foca.on.ca Page 42 of 308 8.a) 7:00 p.m. Bill Anderson; Randy Hoover on behalf of Bass Lake Ratepa... More Sewage System Notes & Statistics <A second data set presented at the FOCA AGM in 2018 by Rick Esselment, represents approximately 7,667individual property re-inspectionsconducted by WSP Canadain various townships between 2013 and 2017, as part of mandatory or discretionary sewage system maintenance inspection programs requested by the Townships.> NOTE: current working capacity under the Ontario Building Code is a minimum of 3,600L ote: the vast majority ofsystems re-inspecteddid NOT need a pump-out. FOCA 2019 Septic Re-inspection Programs Report / p.11 https://foca.on.ca 705-749-3622 info@foca.on.ca Page 43 of 308 8.a) 7:00 p.m. Bill Anderson; Randy Hoover on behalf of Bass Lake Ratepa... More Sewage System Notes & Statistics Average ost e-nspection: - Some Examples of Contraventions Found: (WSP,AlgonquinHighlandsre-inspections,2018) 55% 18% 6% of Class 5 of Class 1 (holding tank) (outhouse) systems: systems: had cracked, broken were NOT or missing tank lids lackeda haulage vermin-proof agreement! in of Class 4 systems: solidsand/or exceededtherecommended 33% of volume (i.e.,pump out required) - Township of Algonquin Highlands | 930 Properties (interim figure) | (2018) Orr Lake (Township of Springwater) | 197 Properties | (2017) Town of South Bruce Peninsula | 5,208 Properties |(2013-2016) > 98.6% participation rate Wellington County | 613 Properties | (2015-2017) Town of Caledon | 36 Properties | (20152016) FOCA 2019 Septic Re-inspection Programs Report / p.12 https://foca.on.ca 705-749-3622 info@foca.on.ca Page 44 of 308 8.a) 7:00 p.m. Bill Anderson; Randy Hoover on behalf of Bass Lake Ratepa... Septic System Re-inspections: an Overview <Thefollowing information from Anne Egan, President of OOWA, in a presentation at the FOCA Fall Seminar, October 2018. Members may contact FOCA for a copy of the slides.> Mandatory Re-inspections: happen only in Source Water Protection areas, and areas within 100m of the Lake Simcoe shoreline, tributaries, rivers and ponds happen every 5 years Principle Authorities (Conservation Authorities, Municipalities, and Health Units) deliver septic reinspection programs where mandated. Provincial Guidelines for Inspections: Phase I: non-intrusive; avoids disturbance to the system as a whole; identify information related to the system (field sketch, inventory of system features, source of water supply, potential volume of effluent leaving the system); discussion of current homeowner practices (effluent filter, tank pumping) may be sufficienttoestablishing compliance. Phase II:amore detailed inspection; typically intrusive; may include sludge measurements, sewer camera, excavation, load testing, dye testing, etc. NOTE: In the USA, thereare compliance-based inspection programs in Minnesota, Pennsylvania, Arizona, Massachusetts, California and other locations. Septic re-inspection in the US is typically required at the time of property transfer. Typical septic system maintenance needs discovered during re-inspection includes: solids removal from septic tankrequired pump repair/replacementrequired treatment unit maintenancerequired leaching bed flushing/repair/maintenancerequired. <Images courtesy Rick Esselment, ESSE Canada> FOCA 2019 Septic Re-inspection Programs Report / p.13 https://foca.on.ca 705-749-3622 info@foca.on.ca Page 45 of 308 8.a) 7:00 p.m. Bill Anderson; Randy Hoover on behalf of Bass Lake Ratepa... A Sampling of Sewage System By-Laws in Ontario <This listompiledbythe University of Guelph teamfor a presentation at he Latornell Symposium in 2018is not comprehensive, but does include useful examples of By-Laws currently in place across Ontario Municipalities, related to septic systems and/or wells:> Halton HillsBy-law No.2016-0030Mandatory Sewage Systems Maintenance Municipality of Dysart et al.By-law No. 2017-101Septic Re-Inspection Township of SpringwaterBy-law No. 2015-034Septic System Re-Inspection Program Town of CaledonBy-law No. BL-2015-Aby-law to implement a sewage system XXX-090maintenance inspection program Township of SelwynResolution No. 2017-Discretionary Septic Inspection By-law 237 Township of WainfletBy-law No. 001-2012By-law for the regulation of private on-site sewage systems Township of MidlandBy-law No. 2005-51Sewage System Maintenance Inspection Program Township of Algonquin By-law No. 2018-35Septic Re-inspection Program Highlands Town of MiltonBy-Law No. 123-Amended to include the Sewage System 2011Maintenance Inspection Program Tay Valley TownshipBy-law No. 2012-009Sewage System Maintenance Inspection Programs Town of BracebridgeProperty Standards Discretionary Sewage System Maintenance By-lawInspection Program The University of Guelph team noted that there are also other re-inspection programs underway in these locations, but not necessarily by-laws (at the time of writing): Town of Innisfil Township of Oro Medonte Township of Ramara Tiny Township Haliburton County (Algonquin Highlands; Dysart et al; Highlands East; Minden Hills). FOCA 2019 Septic Re-inspection Programs Report / p.14 https://foca.on.ca 705-749-3622 info@foca.on.ca Page 46 of 308 8.a) 7:00 p.m. Bill Anderson; Randy Hoover on behalf of Bass Lake Ratepa... Septic Re-inspection Programs: Municipal Case Studies Township of Leeds & the Thousand Islands Municipality of Callander Township ofRideau Lakes Township of Tiny -17 -2 2-2 Case Study: Rideau Lakes 2-3 3-3 FOCA 2019 Septic Re-inspection Programs Report / p.15 https://foca.on.ca 705-749-3622 info@foca.on.ca Page 47 of 308 8.a) 7:00 p.m. Bill Anderson; Randy Hoover on behalf of Bass Lake Ratepa... Septic Re-inspection: Municipal Case Studies The project team conducted 4separate Case Studies ofOntario municipal septic re-inspection programs. The full reports follow this Summary Chart,which wascompiled by FOCA: Twp. of Leeds and the Municipality of CallanderRideau Lakes Tiny Township Thousand IslandsTownship Location United Counties of Leeds Adjacent to North Bay, on Rideau Lakes (north of South shores of (Counties)& Grenville (in eastern south-easternshore of Kingston, south of Georgian Bay Ontario)Lake NipissingPerth, in eastern Ontario) Population 9,465 (StatsCan)3,863 (StatsCan) 10,207 (StatsCan) (2016) # of 5,578235 properties; systems 6,258 (the entire Total 9,712 housing Household within 120 meters of a township is privately-units; 49.6% are sewage watercourse flowing into serviced)seasonal systemsCallander Bay (source All are serviced by protection area)private on-site wastewater systems Re-inspection 2009 (plus pilot project20112008-2015: voluntary2002 program in 2006)2016 on: combination sinceof some mandatory + some voluntary inspections By-law? Yes #17-030 (Dec.2008)Not for re-inspection;Yes #2018-14 (April Yes #02-018 (April (since)Yes #2015-1479 regulates 2018)2002) septic tank pump-outs every 3-5 years (since 2011) Project District Health Unit North-Bay Mattawa Mississippi Rideau Private engineering firm delivery (pilot with Lake Conservation Authority Septic System Officecontractor (C.C. partnersAssociation)staff (qualified septic Tatham & Associates inspectors)Ltd) reporting to Council via annual report Mandatory?YesYes Some(see below), Yes prioritizing waterfront properties lakes are selected annually by Council resolution # inspections 150-200 (per year)All 235 within a rolling Since 2016, ~100 1,236 done in 2017 (period)5-year periodmandatory + 50 Once every 6 years voluntary inspections (unless in a source per yearprotection area, then every 5 years as mandated by OBC/Clean Water Act) Notification-by mail, -date inspection-by mail, usually Spring-by mail, 1-2 mo. prior be completed-resident book appointment-includes inspection -choice of inspector:time with inspector, or elsedate (can re-schedule) Health Unit, Township, orinspection time set for-questionnaireto return licensed sewage installerthemor do online (location, FOCA 2019 Septic Re-inspection Programs Report / p.16 https://foca.on.ca 705-749-3622 info@foca.on.ca Page 48 of 308 8.a) 7:00 p.m. Bill Anderson; Randy Hoover on behalf of Bass Lake Ratepa... Summary Chart of Re-inspection Case Studies, continued Twp. of Leeds and the Municipality of CallanderRideau LakesTinyTownship Thousand IslandsTownship Re-inspection -if no response after-inspectors have power to-have not had any Compliance:follow-up, Health Unitenter property to performoutright refusalwhere re-inspections can proceed & finethe inspection without a resident, but this haswarrant; they may bring never been pursuedOPP escort (that fee added to municipal property tax bill) Type of Visual surface onlyVisual, non-invasive onlyPrimarily visual Visual inspection by Inspection:inspection of bed. contractor. Tank-open and interior Separate septic tank inspection of tank. Soil pump out by third party probe checks amount licensed sewage hauler of bed cover and soil hired by the property saturation. Inspection owners. camera used, if warranted. Report to completion Notified 1-2 weeks after Notified in person if at homeowner?certificate issued to inspection. the inspection; pass/fail ownerresults shared by mail afterward Re-inspection Homeowner pays ~$200Resident pays $140 (was $15,000 per yearcosts $92.55 per system Charges / $240 in first round)totheMunicipality;Inspection, plus septic Program Cost costrecoverthroughtank pump-out fee toarranged directly by Municipality:resident with a pumping company If work is Cost of new building Timelines are given for Re-inspection failure Letter: list of actions required:permit is rebated from needed repairs.triggers a secondary based on failed your inspection costThen, an Order to Comply review by the components of the is issued. Then a Township.inspection, timeline/ Summons is ordered and Township can issue deadline for solution the system owner can be Order to Comply or implementation. taken to court.Order Not To Occupy, if Township will follow-up, necessary.eventually issuing an Order to Comply and court settlement. Grants/loans?Townshipis considering Rideau Valley a loan programreceives public inquiries Conservation Authority looking for grants or low has a rural clean water program maximum $1,000. Outcomes:1.7% of inspected systems In 2017: 59 of 127 268 deficiencies noted, (in first 5 year cycle) hadsystems required of 1,236 inspections malfunctions requiring remedial work; 4 conducted in 2017 further actionsystems required replacement; 9 needed more information FOCA 2019 Septic Re-inspection Programs Report / p.17 https://foca.on.ca 705-749-3622 info@foca.on.ca Page 49 of 308 8.a) 7:00 p.m. Bill Anderson; Randy Hoover on behalf of Bass Lake Ratepa... Notes and additional lessons learned from the Case Studies: (These are in addition to the lessonsalready itemized on page 4 of this report) Outreach and educationefforts increaseCatching a potential system failure before a catastropheis preferred. proper functioning of septic systems.Public Some include the meetings have been an important tool for sheet from OOWA in the mailed notice of raising awareness and facilitating re-inspection.(Download a PDF copy at: compliance with inspection programs. https://www.oowa.org/consumer- In Rideau Lakes and Tiny Township, theinformation/how-a-septic-system-works/) local lake associationsplayed an Re-inspection programs require human important role in moving council to institute resources; how many qualified inspectors the mandatory re-inspection program, tying it are available in one area? to concerns such as beach closures due to high e-coli levels, or recent blue green algae While the goal may be to review all the sewage systems in the Municipality, priority is seen as an areas(considered most likely to have important economic, social and political defective systems, or where consequences driver in both Rideau Lakes and Tiny of defective systems are most severe,i.e., Townships. waterfront), may be reviewed first. Most failed inspections(visual-only) were Re-inspection programs reduce risk/ due to overuse, improper maintenance, liabilityfor the Township (re: drinking water driving vehicles over the distribution bed, protection in source protection area) planting trees over leachingbeds (enabling According to the Township of Rideau Valley, root damage), hooking up a water softener the benefits of the septic re-inspection to the septic systems, and age and/or program outweigh costs to the Municipality. improper installation of the septic system. Townships are loath to pursue costly legal It is most beneficial if homeowners are actionagainst their residents for failure to enabled to schedule an appointment time comply with septic re-inspections. with the inspector, and to be presentduring the re-inspection. If a septic system must be replaced, homeowners do have other treatment Hiring external inspection officerscan be options. beneficial to the Municipality, as it allows property owners to feel comfortable the Properly maintained sewage systems are inspector has a neutral interest or intent. seen as an asset for property value, The Municipality can then take a more particularly when performed before a neutral approach to enforcement. property sale. FOCA 2019 Septic Re-inspection Programs Report / p.18 https://foca.on.ca 705-749-3622 info@foca.on.ca Page 50 of 308 8.a) 7:00 p.m. Bill Anderson; Randy Hoover on behalf of Bass Lake Ratepa... FOCA2019 Septic Re-inspectionPrograms Report / p.1 https://foca.on.ca 705-749-3622 info@foca.on.ca Page 51 of 308 8.a) 7:00 p.m. Bill Anderson; Randy Hoover on behalf of Bass Lake Ratepa... FOCA2019 Septic Re-inspectionPrograms Report / p. https://foca.on.ca 705-749-3622 info@foca.on.ca Page 52 of 308 8.a) 7:00 p.m. Bill Anderson; Randy Hoover on behalf of Bass Lake Ratepa... FOCA2019 Septic Re-inspectionPrograms Report / p.1 https://foca.on.ca 705-749-3622 info@foca.on.ca Page 53 of 308 8.a) 7:00 p.m. Bill Anderson; Randy Hoover on behalf of Bass Lake Ratepa... FOCA2019 Septic Re-inspectionPrograms Report / p. https://foca.on.ca 705-749-3622 info@foca.on.ca Page 54 of 308 8.a) 7:00 p.m. Bill Anderson; Randy Hoover on behalf of Bass Lake Ratepa... FOCA2019 Septic Re-inspectionPrograms Report / p. https://foca.on.ca 705-749-3622 info@foca.on.ca Page 55 of 308 8.a) 7:00 p.m. Bill Anderson; Randy Hoover on behalf of Bass Lake Ratepa... FOCA2019 Septic Re-inspectionPrograms Report / p. https://foca.on.ca 705-749-3622 info@foca.on.ca Page 56 of 308 8.a) 7:00 p.m. Bill Anderson; Randy Hoover on behalf of Bass Lake Ratepa... FOCA2019 Septic Re-inspectionPrograms Report / p. https://foca.on.ca 705-749-3622 info@foca.on.ca Page 57 of 308 8.a) 7:00 p.m. Bill Anderson; Randy Hoover on behalf of Bass Lake Ratepa... FOCA2019 Septic Re-inspectionPrograms Report / p. https://foca.on.ca 705-749-3622 info@foca.on.ca Page 58 of 308 8.a) 7:00 p.m. Bill Anderson; Randy Hoover on behalf of Bass Lake Ratepa... FOCA2019 Septic Re-inspectionPrograms Report / p. https://foca.on.ca 705-749-3622 info@foca.on.ca Page 59 of 308 8.a) 7:00 p.m. Bill Anderson; Randy Hoover on behalf of Bass Lake Ratepa... FOCA2019 Septic Re-inspectionPrograms Report / p. https://foca.on.ca 705-749-3622 info@foca.on.ca Page 60 of 308 8.a) 7:00 p.m. Bill Anderson; Randy Hoover on behalf of Bass Lake Ratepa... FOCA2019 Septic Re-inspectionPrograms Report / p. https://foca.on.ca 705-749-3622 info@foca.on.ca Page 61 of 308 8.a) 7:00 p.m. Bill Anderson; Randy Hoover on behalf of Bass Lake Ratepa... FOCA2019 Septic Re-inspectionPrograms Report / p. https://foca.on.ca 705-749-3622 info@foca.on.ca Page 62 of 308 8.a) 7:00 p.m. Bill Anderson; Randy Hoover on behalf of Bass Lake Ratepa... FOCA2019 SepticRe-inspectionProgramsReport/p. https://foca.on.ca705-749-3622info@foca.on.ca Page 63 of 308 8.a) 7:00 p.m. Bill Anderson; Randy Hoover on behalf of Bass Lake Ratepa... FOCA2019 Septic Re-inspectionPrograms Report / p. https://foca.on.ca 705-749-3622 info@foca.on.ca Page 64 of 308 8.a) 7:00 p.m. Bill Anderson; Randy Hoover on behalf of Bass Lake Ratepa... FOCA2019 Septic Re-inspectionPrograms Report / p. https://foca.on.ca 705-749-3622 info@foca.on.ca Page 65 of 308 8.a) 7:00 p.m. Bill Anderson; Randy Hoover on behalf of Bass Lake Ratepa... FOCA2019 Septic Re-inspectionPrograms Report / p. https://foca.on.ca 705-749-3622 info@foca.on.ca Page 66 of 308 8.a) 7:00 p.m. Bill Anderson; Randy Hoover on behalf of Bass Lake Ratepa... FOCA2019 Septic Re-inspectionPrograms Report / p. https://foca.on.ca 705-749-3622 info@foca.on.ca Page 67 of 308 8.a) 7:00 p.m. Bill Anderson; Randy Hoover on behalf of Bass Lake Ratepa... Final Thought Septicsystemsare an important part of your rural property, andwhenproperly maintained arean appropriatemeansof treating on-site wastewater in rural Ontario. WHAT CAN YOUDO? 1.Maintain your own septic system appropriately. Find an expert in your region consult OOWA map of designated professionals in southern Ontario: https://oowa.org/oowa2/interactive-directory-map/ Getonthe FOCA Elert (e-news) list for information and monthly cottage-country updates: http://bit.ly/FOCA_Elert about septic systems (see link, page 5)and readthis additional FOCA publication: https://foca.on.ca/shoreline-owners-guide-to-healthy-waterfronts/ Shareall these resources with friends and neighbours at your waterbody. rural community. Engage your municipality inthe discussion. R needto re-invent the wheel! Refer tothis publication, and get more municipal tips in Associations:https://foca.on.ca/municipal-engagement-guide/ Contact us at the FOCA office: info@foca.on.ca 705-749-3622 FOCA 2019 Septic Re-inspection Programs Report / p.3 https://foca.on.ca705-749-3622info@foca.on.ca Page 68 of 308 8.a) 7:00 p.m. Bill Anderson; Randy Hoover on behalf of Bass Lake Ratepa... Rural Ontario: Page 69 of 308 8.a) 7:00 p.m. Bill Anderson; Randy Hoover on behalf of Bass Lake Ratepa... Page 70 of 308 8.a) 7:00 p.m. Bill Anderson; Randy Hoover on behalf of Bass Lake Ratepa... Page 71 of 308 8.a) 7:00 p.m. Bill Anderson; Randy Hoover on behalf of Bass Lake Ratepa... Page 72 of 308 8.a) 7:00 p.m. Bill Anderson; Randy Hoover on behalf of Bass Lake Ratepa... Page 73 of 308 8.b) 7:10 p.m. Lillian McConnell re: Short Term Rentals (STR) Airbnb \[Re... Request for Deputation Before Council/Committee Any written or electronic submissions and background information for consideration by Council/ Committee must be submitted to the Clerk by 9:00 a.m. 7 calendar days prior to the preferred meeting. Electronic submissions should be submitted in Microsoft PowerPoint /Microsoft Word format. Preferred Meeting and Date: November 27, 2019 Iam requesting deputation to speak: a) on my own behalf; or b) on behalf of a group/organization; please state name below. By stating the group/organization name below, you confirm that you are duly authorized to act on behalf of the identified group/ organization and that the group/organization hereby gives its approval for you to act on this matter. I would like to use: projector laptop Name(s) of Speaker(s) A deputation wishing to appear before Council/Committee shall be limited to no more than two (2) speakers with a total speaking time of not more than ten (10) minutes. Name: Lillian McConnell Name: ____________________________________ Have you presented a deputation previously on this matter? Yes No Subject of Presentation Please describe below, the subject matter of the requested presentation in sufficient detail, to provide the Township a means to determine its content and to assess its relative priority to other requests for presentation. Weight will be given to those requests that provide more detailed descriptions of the I wish to speak to Council regarding the impact of short term rentals on the neighbourhoods of Oro- Medonte. I have recently canvassed over 300 home owners and sought their views on the appropriateness of commercial short term rentals in residential neighbourhoods. I have also been part of group that has circulated and collected signatures of over 1000 constituents on a petition calling for the Township to enforce its existing zoning by-laws which already prohibit commercial uses of residential properties. I wish to present the Interim results of the petition to Council. Please identify the type of action you are seeking of Council/Committee on this issue. X No Action, e.g., an awareness of topic or organization. To Request Action. Please describe in detail. Page 74 of 308 ________________________________________________________________________________ 8.b) 7:10 p.m. Lillian McConnell re: Short Term Rentals (STR) Airbnb \[Re... If you are requesting action, have you been in contact with a staff member to seek a resolution with regard to this matter? Yes No If yes, who were you in contact with? Not applicable -2- Reason why this presentation is important to Council and to the municipality: Council is considering licensing short term rentals in residential zones. Constituents and Council have been led to believe that licensing is necessary in order to try and control these disruptive uses. Yet, we learned from an expert planner at the Lakehead Information Session that this method of regulation is unnecessary, since the commercial short term rentals are prohibited in residential zones. Council needs to know that the residents are opposed to licensing short term rentals in residential zones and that over 90% of the people contacted want current zoning laws enforced, not changed to permit these disruptive uses. As a former member of Council, I am aware of the importance of transparency. I strongly believe it is in the best interests of all constituents that they be made better aware of this issue. Thus, I wish make a deputation to Council Date of Request: November 17, 2019 Name of Requestor: Lillian McConnell Address: 34 Maplewood Parkway, Oro-Medonte Telephone: With held. Fax: Email: lg.mcconnell@hotmail.com Note: Additional material may be circulated / presented at the time of the deputation. If you intend to include handouts or a presentation using electronic devices, any material will be attached to the public agenda. Please bring fifteen (15) hard copies of any additional material. It is the responsibility of the presenter to ensure that they have received consent for any third party information. st Scheduling will be at the discretion of the Clerk, and will be confirmed no later than the 1 business day of the week of the meeting. There are no guarantees that by requesting a certain date(s) your deputation will be accepted, as prior commitments may make it necessary to schedule an alternate date suggested by the Clerk. Page 75 of 308 8.c) 7:20 p.m. Gord Knox; Kim Pressnail re: Short Term Rentals (STR) Air... Request for Deputation Before Council/Committee Any written or electronic submissions and background information for consideration by Council/ Committee must be submitted to the Clerk by 9:00 a.m. 7 calendar days prior to the preferred meeting. Electronic submissions should be submitted in Microsoft PowerPoint /Microsoft Word format. Preferred Meeting and Date: November 27, 2019 I am requesting deputation to speak: a) X on my own behalf; or b) on behalf of a group/organization; please state name below. By stating the group/organization name below, you confirm that you are duly authorized to act on behalf of the identified group/ organization and that the group/organization hereby gives its approval for you to act on this matter. I would like to use: X projector laptop Name(s) of Speaker(s) A deputation wishing to appear before Council/Committee shall be limited to no more than two (2) speakers with a total speaking time of not more than ten (10) minutes. Name: Gord Knox Name: Kim Pressnail__________________________ Have you presented a deputation previously on this matter? Yes X No Subject of Presentation Please describe below, the subject matter of the requested presentation in sufficient detail, to provide the Township a means to determine its content and to assess its relative priority to other requests for presentation. Weight will be given to those requests that provide more detailed descriptions of the Following my presentation at the Lakehead Information Session organized by Kim Pressnail, I was asked by the Mayor and the Deputy Mayor to address an in-camera session of Council regarding the regulation of short term rental accommodations in Oro-Medonte. As a retired planner, I felt strongly that any information that I could provide to Council should be provided in an open session. Therefore, the title of my proposed talk will be Regulating Short Term Rentals in Oro-Medonte - . The material that I will be presenting will be similar to what was presented at the Lakehead Session. As well, I will add some additional comments about the effects, in any, of the Interim Control By-law enacted under Sec 38 of the Planning Act and how it relates to legal non-conforming use provisions of Sec 34. Kim Pressnail will only be speaking on my behalf should I be delayed in attending by inclement weather. It is my understanding that Kim has made two deputations to Council related to short term rentals, but he has not spoken on my area of expertise and the subject of my talk, the Planning Act and enforcing existing zoning provisions. -1- Page 76 of 308 Please identify the type of action you are seeking of Council/Committee on this issue. 8.c) 7:20 p.m. Gord Knox; Kim Pressnail re: Short Term Rentals (STR) Air... No Action,e.g., an awareness of topic or organization. To Request Action. Please describe in detail. ___________________________________________________________________________ If you are requesting action, have you been in contact with a staff member to seek a resolution with regard to this matter? Yes No If yes, who were you in contact with? _Not applicable_______________________________________ Reason why this presentation is important to Council and to the municipality: I believe that it is vitally important that Council be provided with sound planning advice related to the regulation of short term rental accommodations. It is my understanding that in February 2019, Council chose to direct staff to investigate the use of licensing to control the adverse effects of short term rentals in residential neighbourhoods. I have reviewed two planning reports which were provided to Council related to regulating short term rental accommodations and nowhere in the information that I have seen, was Council advised of the option to enforce their existing zoning by-laws. In my view, this latter course of action is the appropriate way of addressing the commercialization of residential neighbourhoods. Council and all constituents need to know that this latter option needs to be given very serious consideration before proceeding with any zoning changes and corresponding licensing provisions. Date of Request: November 17, 2019 Name of Requestor: Gord Knox Address: 653 Lakelands Avenue Innisfil, Ontario L9S 4E5 Telephone: withheld - Private Fax: N/A Email: gordknox65@gmail.com -2- Page 77 of 308 8.c) 7:20 p.m. Gord Knox; Kim Pressnail re: Short Term Rentals (STR) Air... November 18, 2019 Kim Pressnail 173 Parkside Drive, Oro-Medonte, ON L0L 1T0 Dear Kim, You asked me in Oro-Medonte that will eventually be provided to Mayor and Council. I have written this opinion letter with the understanding that the reader will be your Township Council. For your information, I am a retired Urban Planner, who worked mainly within Simcoe County for just under forty years and was the Planner of Record for over a dozen Municipalities writing many of their initial Official Plans and Zoning By-laws and have appeared as an expert witness before the OMB on over 200 occasions. My initial review of the Townships Official Plan and Zoning By-law, particularly the Zoning By-law and the provision that commercial uses were specifically prohibited in single detached dwellings, brought y their nature commercial, and therefore, not permitted uses and therefore illegal. My review of the Blue Mountains OMB (2011) decision and the decision of the Superior Court of Justice (Menzies case) heard by Mr. Justice Beaudoin (2016) commercial uses and should not be permitted in single detached residential zones. In my opinion both matters were well considered and provided a clear understanding as to what these uses constituted. ses and for other noted reasons should not be expected or permitted in single detached dwelling areas. In reviewing the two planning reports provided to Council concerning this matter, I was struck initially by the fact that staff had failed to offer Coun uses in single detached residentially zoned areas and unless it could be proven that these business activities had existed prior to 1997 and beyond, then the Township could and should enforce its by-laws and shut these uses down. I think we can all agree that if someone wanted to convert their residential use in a residentially zoned area to a shoe store, restaurant or manufacturing facility, the Township response would be swift in stopping these types of activities. Since the decisions cited above conclud motel-like land use for short term transient users i.e. a motel, i.e. a commercial use, why would the ignore the others for a moment? I understand t across the Province and beyond and have to a degree caught many Municipalities by surprise. However a number of Municipalities such as the Town of The Blue Mountains, Wasaga Beach, and others ha residential areas, and as far as I know have not recognized, as legal non-conforming, any uses that may have started up illegally. Unless the Zoning By-law is amended, an illegal use remains an illegal use. Page 78 of 308 8.c) 7:20 p.m. Gord Knox; Kim Pressnail re: Short Term Rentals (STR) Air... In my opinion, -Medonte are illegal. In the future, should the Township not take action to shut down these uses, it is reasonable to predict that the ratepayers may take the Township to Court and ask that the Township be directed to enforce its by- In the alternative, the Township could amend the zoning by- every land owner in an R1 or SR zones. However it would seem inevitable that this move would be challenged resulting in a Tribunal hearing. Given past OMB and Court decisions I would think that the Township would have a very steep hill to climb. I should also suggest that to decide to license these uses, under current circumstances, would not make them legal but probably would put the Township in In regard to the Interim Control Bylaw (ICB), it is difficult to understand what has apparently happened and the position taken by the Township. It were legal, which in my opinion they are not. It would seem to me that the only way to legalize an STR would be by way of a Section 34 (Zoning By-law) amendment. As Section 38 (ICB) was only intended to create a pause, intended to stop a building permit for an unwanted use, to preserve the intent of an Official Plan designation; it cannot be believed that this section can in any way legalize an illegal use or I very much appreciate that Council may not have been provided with all the information related to that this may be a difficult issue to tackle. At the end of the day, however, it seems to me that Council has a duty to protect it extremely disruptive and costly to neighbours. The final test for each member of Council is how would you feel if having purchased your home with the belief and knowledge that you were in a safe and quiet place only to have an uncontrolled STR pop up next to you, unannounced and be turned into the party house from hell? If you are anything like me, I would you put up with it. Can you imagine thinking that there is really nothing you can do about it, but it has been suggested that licensing will somehow control it, which given the experi How would you feel because this is all about good land use planning, which in essence is about respecting and protecting your neighbour? I trust that my opinion will be helpful to Council in dealing with this matter Yours Truly, Gordon Knox. MCIP, RPP. Retired. Page 79 of 308 8.c) 7:20 p.m. Gord Knox; Kim Pressnail re: Short Term Rentals (STR) Air... Page 80 of 308 8.c) 7:20 p.m. Gord Knox; Kim Pressnail re: Short Term Rentals (STR) Air... Page 81 of 308 8.c) 7:20 p.m. Gord Knox; Kim Pressnail re: Short Term Rentals (STR) Air... Page 82 of 308 8.c) 7:20 p.m. Gord Knox; Kim Pressnail re: Short Term Rentals (STR) Air... Page 83 of 308 8.c) 7:20 p.m. Gord Knox; Kim Pressnail re: Short Term Rentals (STR) Air... Page 84 of 308 8.c) 7:20 p.m. Gord Knox; Kim Pressnail re: Short Term Rentals (STR) Air... Page 85 of 308 8.c) 7:20 p.m. Gord Knox; Kim Pressnail re: Short Term Rentals (STR) Air... Page 86 of 308 8.c) 7:20 p.m. Gord Knox; Kim Pressnail re: Short Term Rentals (STR) Air... Page 87 of 308 8.c) 7:20 p.m. Gord Knox; Kim Pressnail re: Short Term Rentals (STR) Air... Page 88 of 308 8.c) 7:20 p.m. Gord Knox; Kim Pressnail re: Short Term Rentals (STR) Air... Page 89 of 308 8.c) 7:20 p.m. Gord Knox; Kim Pressnail re: Short Term Rentals (STR) Air... Page 90 of 308 8.c) 7:20 p.m. Gord Knox; Kim Pressnail re: Short Term Rentals (STR) Air... Page 91 of 308 8.c) 7:20 p.m. Gord Knox; Kim Pressnail re: Short Term Rentals (STR) Air... Page 92 of 308 8.c) 7:20 p.m. Gord Knox; Kim Pressnail re: Short Term Rentals (STR) Air... Page 93 of 308 8.c) 7:20 p.m. Gord Knox; Kim Pressnail re: Short Term Rentals (STR) Air... Page 94 of 308 8.c) 7:20 p.m. Gord Knox; Kim Pressnail re: Short Term Rentals (STR) Air... 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Page 135 of 308 8.c) 7:20 p.m. Gord Knox; Kim Pressnail re: Short Term Rentals (STR) Air... Page 136 of 308 8.c) 7:20 p.m. Gord Knox; Kim Pressnail re: Short Term Rentals (STR) Air... Page 137 of 308 8.c) 7:20 p.m. Gord Knox; Kim Pressnail re: Short Term Rentals (STR) Air... Page 138 of 308 8.c) 7:20 p.m. Gord Knox; Kim Pressnail re: Short Term Rentals (STR) Air... Page 139 of 308 8.c) 7:20 p.m. Gord Knox; Kim Pressnail re: Short Term Rentals (STR) Air... Page 140 of 308 8.c) 7:20 p.m. Gord Knox; Kim Pressnail re: Short Term Rentals (STR) Air... Page 141 of 308 8.c) 7:20 p.m. Gord Knox; Kim Pressnail re: Short Term Rentals (STR) Air... Page 142 of 308 12.a) DS2019-151 Andria Leigh, Director, Development Services re: Short ... Report Report No.To:Prepared By: DS2019-151CouncilAndria Leigh, Director, Development Services Meeting Date:Subject:Motion # November27, 2019Short-Term Rental _____________________ AccommodationUpdate Roll #:R.M.S. File #: D14 55794 Recommendation(s):Requires ActionFor Information Only X It is recommended: 1.That Report DS2019-151be receivedfor information purposes. Background/Analysis: In 2018 and 2019, concerns regarding specific forms of short term rental accommodations (STRA’s) werebeingbrought to the attention of members of Township Council and staff. As a result of theseconcerns being brought forward, staffprepared tworeports (DS2018-012 and DS2019-020)that were discussed in detail with Council. Subsequent to both these reports, direction from Council was received regarding next stepsfor the Township. These reports identifiedthe specific issuesthat werebeing raised by residents with respect to the impacts from Short Term Rental Accommodations, a jurisdictional review of other municipalities regarding planning amendments and/or licensing by-laws they had considered or implementedor in some cases were beginning to consider, and the options available to the Township for further consideration. In addition to the staff reports, Council received legal opinions from the Township solicitor regarding the Township’s current Zoning By-law, the Interim Control By-law, and the options available to Council for their considerationand direction. Throughout this time, Township staff have advised Council under the jurisdictional review about the experiences learned from the Town of Blue Mountains process through their Ontario Municipal Board decisionsrelated to their Official Plan and Zoning By-law Amendments and Licensing By-law. In addition, the Township hasbeen tracking the City of Toronto Local Planning Appeal Tribunal processas a number of the issues identified in theirJuly 4,2019 Procedural Order are considered to be relevantto the Township. Development ServicesNovember27, 2019 Report No. DS2019-151Page 1of 3 Page 143 of 308 12.a) DS2019-151 Andria Leigh, Director, Development Services re: Short ... As Council is aware, the City of Toronto decision was issued November 18, 2019and has been shared with members of Council. The Township’slegal counsel have been requested to assess the implications of this decision for the Township and to provide Council with an additional legal opinion. It is anticipated that this opinion will be received and can be brought forwardto Council for consideration in early December.Subsequent to this, staff will be in a position to finalize the Notice of Public Meeting for a January 2020 scheduling. Financial/Legal Implications/Risk Management: Not applicable to this information report. Policies/Legislation: Municipal Act Planning Act Corporate Strategic Goals: Enhanced Communications and Customer Service –We demonstrate a culture of open communication and engagement that delivers on “customers come first” Balanced Growth –we support business and job creation while protecting our natural environment Consultations: Township Legal Counsel Township staff Conclusion: The Township of Oro-Medonte,both members of Council and staff, has spent significant time completinga review of short term rental accommodation policies and by-laws in other municipalities and hearing from various stakeholders about this form of rental accommodation. The Township was also awaiting the Local Planning Appeal Tribunal decision regarding the City of Toronto zoning by-law amendments, which has now been issued (November 18, 2019) and shared with Council.Based on this new information, staff have requested an update from Township legal counsel that is anticipated to be brought forward for Council’s consideration in December 2019. Development ServicesNovember27, 2019 Report No. DS2019-151Page 2of 3 Page 144 of 308 12.a) DS2019-151 Andria Leigh, Director, Development Services re: Short ... Page 145 of 308 12.b) DS2019-150, Garry McCartney, Chief Building Official, Building re:... Page 146 of 308 12.b) DS2019-150, Garry McCartney, Chief Building Official, Building re:... Page 147 of 308 12.b) DS2019-150, Garry McCartney, Chief Building Official, Building re:... Page 148 of 308 12.b) DS2019-150, Garry McCartney, Chief Building Official, Building re:... Page 149 of 308 12.b) DS2019-150, Garry McCartney, Chief Building Official, Building re:... 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Page 245 of 308 12.c) CS2019-28, Jennifer Whitley, Coordinator, Economic Development, Co... Page 246 of 308 12.c) CS2019-28, Jennifer Whitley, Coordinator, Economic Development, Co... Page 247 of 308 12.c) CS2019-28, Jennifer Whitley, Coordinator, Economic Development, Co... Page 248 of 308 12.d) CS2019-27, Donna Hewitt, Director, Corporate Services re: Vacancie... Page 249 of 308 12.d) CS2019-27, Donna Hewitt, Director, Corporate Services re: Vacancie... Page 250 of 308 12.d) CS2019-27, Donna Hewitt, Director, Corporate Services re: Vacancie... Page 251 of 308 12.e) Donna Hewitt, Director, Corporate Services, correspondence receive... From: Marshall, Jennifer <Jennifer.Marshall@simcoe.ca> Sent: Friday, November 15, 2019 11:58 AM To: Good afternoon, A review of current Terms of Reference for Committees of Council, including the Joint Accessibility Advisory Committee, resulted in recommended changes considered by the County’s Governance Committee. As a result, at its November 12, 2019 meeting, County Council approved those recommended changes. Attached are the updated JAAC Terms of Reference as approved. The recommended changes are highlighted below: Joint Accessibility Advisory Committee (AAC) The current Terms of Reference (attached as Schedule 6) under Mandate require some revision to reflect current practice. 22. It is recommended that the Mandate section be revised as follows: b) add the following – that the Committee selects as outlined in the Site Plan Review Guideline document , and remove clause d), e) and f). Composition does not identify that the Warden is a member (ex-officio). 23. It is recommended that the Composition section be amended to reflect that “Simcoe” Warden (ex- officio), or designate as approved by Council. The Composition section reflects that the Committee requires the majority of the members to be persons with disabilities. As there are 5 councillors appointed it is important that the appointing lower tier give consideration to appointing members whenever possible that have a disability. In addition it is essential that the 5 non- elected members representing the four participating lower tiers and the County be persons with disabilities. 24. It is recommended that the Composition section be further amended to clarify the 5 non-elected members be persons with disabilities, and whenever possible the Councillor appointments may also be persons with disabilities. The Composition section also reflects that Councils may, at their discretion, authorize the appointment of potentially two additional appointees that do not have a disability. As this is a joint committee, there is a need to ensure the majority of members be persons with disabilities. 25. It is recommended that the Composition section be amended to reflect that the County may, at their discretion, authorize the appointment of those two additional appointees. The Composition section also reflects that the Committee shall consist of five to eleven members. As noted above there are 5 elected official appointments and 5 non-elected representatives along with the addition of 1 to 3 additional appointments. 26. It is recommended that the Composition section be amended to reflect 10 to 12 members. As this is a Joint Committee involving four lower tier municipalities’ approval of the above noted recommended changes would require their approval before the amendments can be finalized. It is estimated that the annual meeting cost per participating municipality is $2,100 plus cost for facility audits. It is recommended that the partners contribute a yearly amount based on the previous year’s actuals 27. It is recommended that the participating municipalities contribute financially to support the administration/per diem expenses of the AAC, commencing in 2021, based on actuals, billed at the end of each year; estimated at $600. Page 252 of 308 12.e) Donna Hewitt, Director, Corporate Services, correspondence receive... Please bring these updated Terms of Reference to your Councils for approval. Should you have any questions or need further clarification, feel free to contact me. Regards, Jennifer Marshall, AMP Legislative Co-ordinator County of Simcoe, Clerk's Department 1110 Highway 26, Midhurst, ON L9X 1N6 Phone: 705-726-9300 Ext. 1015 Fax: 705-725-1285 E-mail: Jennifer.Marshall@simcoe.ca simcoe.ca Page 253 of 308 12.e) Donna Hewitt, Director, Corporate Services, correspondence receive... Joint Accessibility Advisory Committee(JAAC) Jointly Serving: The Corporation of the County of Simcoe The Corporation of the Township of Springwater The Corporation of the Township of Tay The Corporation of the Township of Oro-Medonte The Corporation of the Township of Adjala-Tosorontio Terms of Reference 1.Purpose The JointAccessibility Advisory Committee(“Committee”)isestablished by the Corporation of the County of Simcoe(“Simcoe”), the Corporation of the Township of Springwater(“Springwater”),the Corporation of the Township of Tay (“Tay”), the Corporation of the Township of Oro-Medonte (“Oro-Medonte”) and the Corporation of the Township of Adjala-Tosorontio (“Adjala-Tosorontio”)in accordance with Ontarians with Disabilities Act2001, and the Accessibility for Ontarians with Disabilities Act, 2005(“Acts”), and shall act as an advisory body in accordance with both Acts and all related standards. 2.Mandate The Committee shall: a)Provide inputon the preparation of themulti-year accessibility plansfor consideration by the respective municipal Council. The planswill address and include steps that each municipality has taken and plans to take with respect to the identification, removal and prevention of barriers to persons with disabilities as required by legislation. b)Advise on major accessibility issues related to the significant renovation, operation, purchase or leaseof buildings or structures or parts of buildings or structures used as municipal buildingswith special attention to those that the public are encouraged to utilize through the review of site plans and drawings as described within the Planning Actthat the Committee selects as outlined in the Site Plan Review Guideline document. c)Advise on opportunities with respect to the identification and removal of barriers to persons with disabilities at facilities owned or operated by the municipalities. 2 Page 254 of 308 12.e) Donna Hewitt, Director, Corporate Services, correspondence receive... d)Identify any potential funding that could be available to assist with the removal of barriers for persons with disabilities. e)Research and report on specific matters referred to it by the municipal Councils. f)Advise on opportunities to increase staff awareness with respect to the provision of municipalprograms and services to persons with disabilities. g)Advise on ways to improve opportunities for persons with disabilities with respect to programs and services offered by themunicipalities. h)Perform other functions that are specified in the Regulations of the Acts. 3.Composition The majority of Committee members must be person with disabilities as required under the Acts and must be residents of the County of Simcoe. The Committee shall consist of tenfiveto twelveelevenmembers as follows: a)The majority of members must be personswith disabilities as defined under the Acts, and are residents of the County of Simcoe. Five non-elected members who are person with disabilities, with Ppreference will be given to appointingatleast one eligible resident of: “Simcoe”, “Springwater”, “Tay”, “Oro-Medonte”, and “Adjala-Tosorontio”. b)Fiveelected officials. When possible, the elected officials will be persons with disabilities. as follows: One member of“Simcoe”CouncilWarden (ex-officio), or designate as approved by Council, One member of “Springwater” Council, One member of “Tay” Council, One member of “Oro-Medonte” Council, and One member of “Adjala-Tosorontio” Council. The CountyCouncilsmay,at their discretion, authorize the appointment of: a)One citizen at large who may not be a person with a disabilitybut who has special interest or expertise in the identification or removal of barriers or has specific expertise as a care giver to a person(s) with disabilities; and/or b)A representative of anorganization representing persons with disabilities. 3 Page 255 of 308 12.e) Donna Hewitt, Director, Corporate Services, correspondence receive... 4.Recruitment All participating municipalitieswill be responsible for advertising recruitment opportunitiesthroughlocalnewspapers, local libraries,and relevant organizations representing persons with disabilities. The participating municipalitieswill each beresponsible for promoting recruitment opportunities on their respective website andthrough theirsocial media accounts and gathering applications. Enhanced advertising may be done by each ofthe participating municipalitiesat theirown expense. 5.Appointment of Members Elected officials are to be appointed by their respective Council or in accordance with their applicable by-laws or policies. Therespective Councils shall review the applications received within their municipality andappoint one citizen appointee from their municipality and forward that nameto the County to form the committee membership. Should one of the participating lower tier municipalities be unable to appoint their citizen appointee,the County Clerk mayforward any remaining applications received by the County for their consideration. Term of Appointment a)Elected Officials: “Simcoe”Council member shall serve for the term of office; “Springwater” Council Member shall serve for the term as specified by his/herCouncil; “Tay” Council Member shall serve for the term as specified by his/her Council; “Oro-Medonte” Council Member shall serve for the term as specified by his/her Council; “Adjala-Tosorontio” Council Member shall serve for the term as specified by his/her Council. b)Non-elected representatives: The term shall coincide with the term of Council. Representatives are eligible for re-appointment. Members may be required to resignfrom the “Committee”if they have been absent for three consecutive meetings without good cause. 4 Page 256 of 308 12.e) Donna Hewitt, Director, Corporate Services, correspondence receive... 6.Quorum More than half of the members eligible to vote must be present in order to transact business. 7.Voting All members, when eligible to vote, shall have one vote only. 8.Chair andVice-Chair The Chair and Vice-Chair of the “Committee”shall be elected at the first meeting of the “Committee”every second year. 9.Compensation and Reimbursement of Expenses Non-elected representativesshall be compensated in accordance with the existing policies of the Corporation of the County of Simcoe.Each participating municipality shall reimburse “Simcoe” for all expenses associated with their non-elected representative for all regular meetings and facility reviews annually, effective January 2021. Elected officials shall be compensated in accordance with existing policies of their respective municipalities. Non-elected representativeswho are persons with disabilities will be provided,at the expenseof theirrespective municipality,with the resources related to their disability that are deemed necessary for them to fully participate in the “Committee’s” activities. The resources could include such things as transportation, sign language, Braille translation etc. Any equipment shall remain the property of respective municipality. Exception “Springwater” shallreimburse“Simcoe”for all expenses associated with holding special meetings of the “Committee”or conducting “Springwater” facility reviewsthat may be required by “Springwater”from time-to-time. “Tay” shall reimburse “Simcoe” for all expenses associated with holding special meetings of the “Committee” or conducting “Tay” facility reviews that may be required by “Tay” from time-to-time. 5 Page 257 of 308 12.e) Donna Hewitt, Director, Corporate Services, correspondence receive... “Oro-Medonte” shall reimburse “Simcoe” for all expenses associated with holding special meetings of the “Committee” or conducting “Oro-Medonte” facility reviews that may be required by “Oro-Medonte” from time-to-time. “Adjala-Tosorontio” shall reimburse “Simcoe” for all expenses associated with holding special meetings of the “Committee” or conducting “Adjala- Tosorontio” facility reviews that may be required by “Adjala-Tosorontio” from time-to-time. 10.Reporting Structure The “Committee” shall report to the respective Councils, in accordance with the provisions of their respective Procedure By-laws. The presentation ofthe Committee’sactivities will be in the form of a report containing a record of those present at the meeting, the items considered, and the recommendations of the “Committee”. The respective Councils may only consider and act on the recommendations within their jurisdiction. The “Committee” does not have the authority to specifically direct the activities of staff. 11.Resources The Clerk’s Departments for “Simcoe”,“Springwater”,“Tay”, “Oro-Medonte” and “Adjala-Tosorontio”will share the responsibility for administrative support as appropriate, including co-ordination of meetings, compilation of agenda material, and meeting support. Responsibility for creating and distributing the agendasand record of proceedings will reside with “Simcoe”. Other staff resources by “Simcoe”, “Springwater”, “Tay”, “Oro-Medonte” and “Adjala- Tosorontio”will be available for their respective facility reviews and as required. 12.Meetings Meetings may be scheduled as required each year to support staff reporting and the advisory committee providing guidance and conducting facility reviews resulting in improvedaccessible services and facilities.All meetings shall be held during the day at a location to be determined. 13.Review 6 Page 258 of 308 12.e) Donna Hewitt, Director, Corporate Services, correspondence receive... The effectiveness of having a joint “Committee” will be subject to review by all participating municipal Councils at least once per term. 7 Page 259 of 308 12.f) Donna Hewitt, Director, Corporate Services, memorandum dated Novem... Memorandum To: Members of Council cc: From:Vanessa CooperR.M. File #: Date:November 14, 2019Roll#: Subject:2020 Conference Schedule for Council members Please be advised that the following is the schedule for Conferences for 2020. ROMA-Toronto Jan 19 to 21, 2020 OGRA-Toronto Feb 23 to 26, 2020 OSUM-TBD End of April/ Beginning of May 2020 AMO-Ottawa Aug 16 to 19, 2020 Page 260 of 308 12.g) C S2019-29, Donna Hewitt, Director, Corporate Services re:Communit... Page 261 of 308 12.g) C S2019-29, Donna Hewitt, Director, Corporate Services re:Communit... Page 262 of 308 12.g) C S2019-29, Donna Hewitt, Director, Corporate Services re:Communit... Page 263 of 308 12.g) C S2019-29, Donna Hewitt, Director, Corporate Services re:Communit... Page 264 of 308 12.g) C S2019-29, Donna Hewitt, Director, Corporate Services re:Communit... Page 265 of 308 12.g) C S2019-29, Donna Hewitt, Director, Corporate Services re:Communit... Page 266 of 308 12.g) C S2019-29, Donna Hewitt, Director, Corporate Services re:Communit... Page 267 of 308 12.g) C S2019-29, Donna Hewitt, Director, Corporate Services re:Communit... Page 268 of 308 12.g) C S2019-29, Donna Hewitt, Director, Corporate Services re:Communit... Page 269 of 308 12.g) C S2019-29, Donna Hewitt, Director, Corporate Services re:Communit... Page 270 of 308 12.g) C S2019-29, Donna Hewitt, Director, Corporate Services re:Communit... Page 271 of 308 12.g) C S2019-29, Donna Hewitt, Director, Corporate Services re:Communit... Page 272 of 308 12.g) C S2019-29, Donna Hewitt, Director, Corporate Services re:Communit... Page 273 of 308 12.g) C S2019-29, Donna Hewitt, Director, Corporate Services re:Communit... Page 274 of 308 12.g) C S2019-29, Donna Hewitt, Director, Corporate Services re:Communit... Page 275 of 308 12.g) C S2019-29, Donna Hewitt, Director, Corporate Services re:Communit... Page 276 of 308 12.g) C S2019-29, Donna Hewitt, Director, Corporate Services re:Communit... Page 277 of 308 12.g) C S2019-29, Donna Hewitt, Director, Corporate Services re:Communit... Page 278 of 308 12.g) C S2019-29, Donna Hewitt, Director, Corporate Services re:Communit... Page 279 of 308 12.g) C S2019-29, Donna Hewitt, Director, Corporate Services re:Communit... Page 280 of 308 12.h) FI2019-20, Janice MacDonald, Accounting Clerk re: Statement of Acc... Page 281 of 308 12.h) FI2019-20, Janice MacDonald, Accounting Clerk re: Statement of Acc... Page 282 of 308 12.h) FI2019-20, Janice MacDonald, Accounting Clerk re: Statement of Acc... Page 283 of 308 12.h) FI2019-20, Janice MacDonald, Accounting Clerk re: Statement of Acc... Page 284 of 308 14.a) Announcements of Interest to the Public: Moonstone Santa Claus Par... Page 285 of 308 14.a) Announcements of Interest to the Public: Moonstone Santa Claus Par... Page 286 of 308 14.a) Announcements of Interest to the Public: Moonstone Santa Claus Par... Page 287 of 308 14.a) Announcements of Interest to the Public: Moonstone Santa Claus Par... Holiday Season Office Closure TheTownship of Oro-Medonte offices will be closed for the Holiday Season rd beginning Monday, December 23at 12:30pm. The offices will re-open on nd Thursday, January 2, 2020at 8:30am for regular business hours. We wish all residents and visitors a safe and happy HolidaySeason. Page 288 of 308 14.b) Correspondence dated November 13, 2019 from the Ministry of Econom... 5ĻƦǒƷǤ aźƓźƭƷĻƩͲ {ƒğƌƌ .ǒƭźƓĻƭƭ {ƚǒƭΏƒźƓźƭƷƩĻ ķĻƭ tĻƷźƷĻƭ 9ƓƷƩĻƦƩźƭĻƭ ğƓķ wĻķ ğƦĻ wĻķǒĭƷźƚƓ ĻƷ ķĻ ƌğ wĽķǒĭƷźƚƓ ķĻƭ ŅƚƩƒğƌźƷĽƭ ğķƒźƓźƭƷƩğƷźǝĻƭ aźƓźƭƷƩǤ ƚŅ 9ĭƚƓƚƒźĭ 5ĻǝĻƌƚƦƒĻƓƷͲ aźƓźƭƷļƩĻ ķǒ 5ĽǝĻƌƚƦƦĻƒĻƓƷ ĽĭƚƓƚƒźƨǒĻͲ WƚĬ /ƩĻğƷźƚƓ ğƓķ ƩğķĻ 56 Wellesley Street West 56, rue Wellesley Ouest 7th Floor 7e étage Toronto ON M7A 2E7 Toronto ON M7A 2E7 Telephone: 416-325-6927 Téléphone : 416 325-6927 Email: giles.gherson@ontario.ca Courriel: giles.gherson@ontario.ca November 13, 2019 Re: Job Site Challenge The Province of Ontario is pleased to announce the launch of the Job Site Challenge an exciting new program open to property owners and land developers across the province. The Job Site Challenge is a mega site program modelled on successful large-scale investment attraction opportunities created in a number of US states over the last decade. It is designed to create and showcase shovel-ready sites capable of attracting large-scale manufacturing investment. The government of Ontario will provide value- add services to increase the attractiveness of properties and market the sites to domestic and international investors. This is an opportunity for municipalities, economic development agencies, real estate developers, industrial property owners and other interested parties to submit proposals to the Province identifying mega site candidates for consideration. With the assistance of an internationally recognized site selector, sites will be evaluated and selected, based on how well they meet a set of site eligibility criteria. We are searching for sites ranging from 500 to 1,500 acres in size capable of supporting large-scale manufacturing operations. Specifically, sites that are or could be zoned for heavy industrial use and that are serviced or serviceable by utilities, transportation and other infrastructure. Program participants of selected sites will benefit from: Validation and endorsement of their site by an internationally recognized site selector Promotion and marketing by both the Province and the site selector to international and domestic investors Streamlined approvals review process for applicable provincial licences, permits and environmental approvals required to develop and service a site. profile and improve our attractiveness internationally so that we can compete with other North American jurisdictions for coveted large-scale investments in automotive and other advanced manufacturing and create good, high-paying jobs for the people of Ontario. Page 289 of 308 14.b) Correspondence dated November 13, 2019 from the Ministry of Econom... To participate, applicants are askedto submit adetailedproposal for consideration by March 31, 2020. We are asking participants with sites that meet the specified criteria. All necessary information about the Job Site Challenge, including site eligibility criteria, is available in the program application guide which can be requested by email at burdenreductionteam@ontario.ca. Should you have any questions about the program or how to apply, please contact the Ministry of Economic Development, Job Creation and Trade Small Business and Red Tape Reduction at the email noted above. You can also visit the Job Site Challenge website for additional information. Thank you for your interest in the Job Site Challenge. We look forward to working with interested program participants. Regards, Giles Gherson Deputy Minister Page 290 of 308 14.c) Minutes of Lake Simcoe Region Conservation Authority meeting held ... No. BOD-08-19 Friday, September 27, 2019 120 Bayview Parkway, Newmarket, ON MINUTES LSRCA Board Members Present: LSRCA Staff Present: Regional Chairman W. Emmerson, Chair M. Walters, Chief Administrative Officer Councillor S. Macpherson, Vice Chair M. Critch, GM, Corporate and Financial Services/CFO Mayor D. Barton B. Kemp, GM, Conservation Lands Mayor D. Bath-Hadden B. Longstaff, GM, Integrated Watershed Management Mayor B. Drew K. Christensen, Director, Human Resources Councillor A. Eek K. Yemm, Director, Corporate Communications & Engagement Councillor P. Ferragine C. Taylor, Executive Director, LSCF Councillor W. Gaertner T. Barnett, Coordinator, BOD/CAO Mayor V. Hackson S. Auger, Coordinator, Stormwater Management Councillor S. Harrison-McIntyre M. Bessey, Acting Director, Planning Mayor M. Quirk B. Bollman, Forest Technician I Councillor C. Riepma J. Brodeur, Forestry Program Assistant Regional Councillor T. Vegh A. Brown, Acting Director, Regulations Councillor A. Waters C. Byron, Forestry Program Coordinator Councillor E. Yeo P. Cottenden, Forest Technician II P. Davies, Manager, Forestry and Greenspaces Regrets: L. Grzywniak, Land Management Technician Councillor K. Ferdinands N. Hamley, Manager, Education Councillor N. Harris T. Hogenbirk, Director, Engineering Township of Ramara S. Jagminas, Senior Communications Advisor D. Lembcke, Manager, Environmental Science and Monitoring M. Rosato, Communications Specialist Guests: J. Pinsent, Township of Ramara I.DECLARATION OF PECUNIARY INTEREST None noted for this meeting. II.APPROVAL OF THE AGENDA Moved by: C. Riepma Seconded by: P. Ferragine BOD-118-19 RESOLVED THAT the content of the Agenda for the September 27, 2019 meeting of the LSRCA Board of Directors be approved as presented. CARRIED Page 291 of 308 14.c) Minutes of Lake Simcoe Region Conservation Authority meeting held ... Lake Simcoe Region Conservation Authority Meeting BOD-08-19 September 27, 2019 Minutes Page 2 of 5 III. ADOPTION OF THE MINUTES a) Board of Directors Meeting July 26, 2019 Moved by: V. Hackson Seconded by: M. Quirk BOD-119-19 RESOLVED -07-19 held on Friday, July 26, 2019 be approved as circulated. CARRIED b) Conservation Ontario Council Moved by: V. Hackson Seconded by: M. Quirk BOD-120-19 RESOLVED THAT the minutes of Conservation Ontario Council Meeting #2/19 held on Monday, June 24, 2019 be received for information. CARRIED IV. ANNOUNCEMENTS a) Chair Emmerson advised that the City of Barrie notified LSRCA of a change in Board representation, that Councillor Keenan Aylwin will take the place of Councillor Natalie Harris. Board members wished Councillor Harris well and look forward to meeting Councillor Aylwin at the November meeting. b) Manager, Forestry and Greenspace Services, Phil Davies, was pleased to advise that during National Forest Week, LSRCA celebrated a dedicated employee, Paul Cottenden, Forest Technician, who over his career has planted 1,000,000 trees in the Lake Simcoe watershed. An event was held at Scanlon th Creek Conservation Area on September 26, where Paul was recognized for this incredible achievement. The Board of Directors also congratulated Paul at their meeting. c) CAO Mike Walters advised Board members that after 26 years of employment with LSRCA, Director, th Engineering, Tom Hogenbirk, retired on October 4. been accomplished to reduce the risk of flooding in the Lake Simcoe watershed. Board member wished Tom well in his retirement. th d) CAO Walters was pleased to advise that on September 19, he and 17 other LSRCA staff members camped at Scanlon Creek Conservation Area and raised nearly $24,000 towards a new Nature Centre s Outdoor Education Program. For more information or to donate, please click this link: http://lakesimcoefoundation.ca/events/connect-ed-campaign-campout-fundraiser/ e) Conservation Awards evening is th coming up on Thursday, November 7 Parkway in Newmarket. The evening celebrates Lake Simcoe watershed environment heroes. V. PRESENTATIONS a) Scanlon Creek Operations Centre Renovation Project General Manager, Conservation Lands, Brian Kemp, provided the Board with an update on the renovation Page 292 of 308 14.c) Minutes of Lake Simcoe Region Conservation Authority meeting held ... Lake Simcoe Region Conservation Authority Meeting BOD-08-19 September 27, 2019 Minutes Page 3 of 5 which houses the Conservation Lands division, will also house the Integrated Watershed Management division once renovations are completed early in 2020. He noted that the project is going well, despite a few unexpected finds, not uncommon in an old building. To view this presentation, please click this link: Scanlon Creek Operations Centre Renovation Project Update Moved by: P. Ferragine Seconded by: E. Yeo BOD-121-19 RESOLVED THAT the presentation General Manager, Conservation Lands, Brian Kemp, regarding an update on the Scanlon Creek Operations Centre Renovation Project be received for information. CARRIED b) Progress for Better Stormwater Pond Functionality in the Lake Simcoe Watershed Manager, Environmental Science and Monitoring, Dave Lembcke, and Coordinator, Stormwater Management, Steve Auger, provided the Board with an overview of Progress for Better Stormwater Pond Functionality in the Lake Simcoe Watershed, noting that the number of Stormwater Management ponds in the Lake Simcoe Watershed has grown in the past 10 years from approximately 200 to over 300. receiving water, concluding that over half were not being properly maintained, thereby acting as sources, not sinks for controlling urban stormwater pollution. With funding support from the MECP, LSRCA has consulted with municipal staff and identified key resource and information gaps, including inventory tracking and financial resources to effectively perform the required maintenance. To address the stormwater management inventory barrier, the development of a Stormwater Management Database model for municipalities was developed between 2016 and 2018. Most recently, resources for municipalities that include the following: i. A Prioritization Methodology for Maintenance and Repair; ii. Updates to the Sustainable Technologies Evaluation Program (STEP) pond inspection form; iii. Procurement templates for Maintenance and Repair activities; iv. Inspection and Maintenance training for Municipal staff that will continue on an annual basis. LSRCA has worked in close partnership with member municipalities, along with STEP and BILD communities, consultants, and universities through the LSPP projects, along with the stormwater management technical working group, which meets seasonally to discuss various technical topics relating to better stormwater management practice, identified by our member municipalities. By applying the better methods, database model, documents and training to their pond inspection and maintenance work, municipalities will contribute to a watershed wide effort to restore the health of our local waters. To view this presentation, please click this link: Progress for Better Stormwater Pond Functionality. For more information on stormwater management ponds or stormwater management issues, please contact Coordinator, Stormwater Management, Steve Auger, at s.auger@lsrca.on.ca or 905-895-1281 ext 149. Page 293 of 308 14.c) Minutes of Lake Simcoe Region Conservation Authority meeting held ... Lake Simcoe Region Conservation Authority Meeting BOD-08-19 September 27, 2019 Minutes Page 4 of 5 Moved by: S. Macpherson Seconded by: A. Waters BOD-122-19 RESOLVED THAT the presentation by Manager, Environmental Science and Monitoring, David Lembcke and Coordinator, Stormwater Management, Steve Auger, regarding the progress for better stormwater pond functionality in the Lake Simcoe Watershed be received for information. CARRIED VI.HEARINGS There were no hearings at this meeting. VII. DEPUTATIONS There were no deputations at this meeting. VIII.DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION No items were identified under items requiring separate discussion. IX.ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION Items No. 2 and 3 were identified as items not requiring separate discussion. Moved by: E. Yeo Seconded by: D. Barton BOD-123-19 RESOLVED Not Requiring authorized to take all necessary action required to give effect to same. CARRIED 2. Beaver River Wetland Management Plan BOD-124-19 RESOLVED THAT Staff Report No. 44-19-BOD regarding the Beaver River Wetland Conservation Area Management Plan be received; and FURTHER THAT the Management Plan and associated Business Plan be approved; and FURTHER THAT staff continue to pursue funding and in-kind support to implement the recommendations of the Management Plan. CARRIED 3. Durham Regional Forest Standing Timber Sale Tender BOD-125-19 RESOLVED THAT Staff Report No. 45-19-BOD regarding the record of tenders for the Durham Regional Forest Tender No. DRF-2019-001 be received; and -2019-001 to Moggie Valley Timber Inc. be approved. CARRIED Page 294 of 308 14.c) Minutes of Lake Simcoe Region Conservation Authority meeting held ... Lake Simcoe Region Conservation Authority Meeting BOD-08-19 September 27, 2019 Minutes Page 5 of 5 X. CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION Items No. 1 and 4 were identified under items requiring separate discussion. 1. Correspondence th CAO Walters updated the Board regarding the August 16 letter received from the Hon. Jeff Yurek, Minister of the Environment, Conservation and Parks, noting that he, along with Conservation Ontario Chair Wayne Emmerson, Conservation Ontario General Manager, Kim Gavine, have since had a very and services offered by conservation authorities. CAO Walters noted that subsequent to this meeting, all conservation authorities have about programs and services provide by each conservation authority. Moved by: P. Ferragine Seconded by: S. Harrison-McIntyre BOD-126-19 RESOLVED THAT correspondence listed in the agenda as Item 1a) be received for information. CARRIED 4. Update on Provincial Bill 108, More Homes, More Choice Act, 2019 Item 4 was discussed along with Item 1. Moved by: P. Ferragine Seconded by: S. Harrison-McIntyre BOD-127-19 RESOLVED THAT Staff Report No. 46-19-BOD regarding an update on Provincial Bill 108 be received for information. CARRIED XI. CLOSED SESSION There were no closed session items for this meeting. XII. OTHER BUSINESS The next scheduled meeting of the Board of Directors is 9:00 a.m. on Friday, November 8, 2019. This XIII.ADJOURNMENT Moved by: W. Gaertner Seconded by: T. Vegh BOD-128-19 RESOLVED THAT the meeting be adjourned @ 10:48 a.m. CARRIED Regional Chairman Wayne Emmerson Michael Walters Chair Chief Administrative Officer Page 295 of 308 14.d) Correspondence Received November 1, 2019 re: Ministry of Municipal... Ministry of Ministère des Municipal Affairs Affaires municipales and Housing et du Logement Office of the Minister Bureau du ministre !! the 777 Bay Street, 17 Floor !777, rue Bay, 17 étage! Toronto ON M5G 2E5 !Toronto ON M5G 2E5! Tel.: 416 585-7000 !Tél. : 416 585-7000! Fax: 416 585-6470 !Téléc. : 416 585-6470! November 1, 2019 Dear Head of Council: Our government understands that municipalities are closest to the people. We also know that each municipality is unique, and one size does not fit all/!This approach is reflected in a number of announcements that we have made recently, which are summarized below. Regional Government Review After careful consideration of the feedback we heard through the course of the Regional Government Review that was launched in January 2019, and in consultation with my Cabinet colleagues, our government is committed to partnering with municipalities without pursuing a top-down approach. We will work collaboratively and in partnership, and we will not impose any changes on municipalities. Renewal of funding programs to identify efficiencies The government has announced $143 million in funding for municipalities across the province to help lower costs and deliver important services to residents over the long term. The new programs include: Audit and Accountability Fund o We will extend funding for 39 large urban municipalities, by providing up to $6 million annually for three years beginning in fiscal year 2020-21. More information on the application process will follow in the coming months. Municipal Modernization Program o Bu delivery, 405 small and rural municipalities will have access to an application- based program, which will provide up to $125 million until 2022-23. The first round of funding under this program will be available in the current provincial fiscal year to support service delivery reviews, similar to the types of reviews eligible under the Audit and Accountability Fund. Details on eligibility and application process for this are coming soon. ! ! Page 296 of 308 14.d) Correspondence Received November 1, 2019 re: Ministry of Municipal... 2 Municipal Fiscal Year The government is committed to consulting with the municipal sector in 2020 on the alignment of the municipal fiscal year with the P We believe municipalities will be able to provide valuable input regarding how the current budget cycles affect funding allocations for their programs and if aligning the municipal and provincial budget cycles could enhance public transparency and improve program and service delivery. Voters List Our government is also proposing to eliminate duplication by combining the provincial and municipal voters lists and giving Elections Ontario the responsibility of managing one voters list. Ontario Municipal Partnership Fund In addition, I would like to highlight that the Minister of Finance recently sent out letters to all Heads of Council regarding the 2020 Ontario Municipal Partnership Fund (OMPF) allocations. This is the earliest that OMPF allocations have ever been announced. As indicated in that letter, the government is maintaining the current structure of the OMPF for 2020. Thank you for your ongoing commitment to delivering efficient, effective and modern services to the people of Ontario. I look forward to continuing to work together to help the people and businesses in communities across our province thrive. Sincerely, ! Steve Clark Minister of Municipal Affairs and Housing c: The Honourable Rod Phillips, Minister of Finance Page 297 of 308 15.a) Correspondence dated November 20, 2019, from Severn Sound Environm... Severn Sound Environmental Association 489 Finlayson St, PO Box 460, Port McNicoll ON L0K 1R0 Phone (705) 534-7283 | Fax (705) 534-7459 Email: mhudolin@severnsound.ca Website: www.severnsound.ca November 20, 2019 Robin Dunn - Chief Administrative Officer Township of Oro-Medonte 148 Line 7 South Oro-Medonte ON L0L2E0 RE: TREE SEEDLING DISTRIBUTION PROJECT REQUEST FOR MUNICIPAL ASSISTANCE IN 2020 Dear Mr. Dunn, Over the past thirteen years, Severn Sound Environmental Association (SSEA) has partnered with SSEA municipalities and North Simcoe Stewardship/Dufferin Simcoe Land Stewardship Network on the Tree Seedling Distribution Project. The Township of Oro-Medonte has participated in this project for ten years thank you for your involvement and assistance. This initiative is an annual core project of SSEA that supports our member municipalities by facilitating tree planting in the Severn Sound area. Trees and forests provide a wide variety of benefits to people, wildlife and the environment, including providing clean air and shade/climate regulation, and storing carbon. The Tree Seedling Distribution Project provides local residents and property owners with access to reasonably-priced, native tree and shrub seedlings for spring planting, increasing local tree cover. The project has been very successful: in the past thirteen years, over 115,700 tree seedlings were purchased and planted by participants, with more than 12,600 seedlings purchased by Township of Oro-Medonte property owners. As a municipal partner, you provide support and in-kind assistance with project promotion and some aspects of project implementation (see below). The SSEA divides up municipal responsibilities for seedling pick-up, sorting/packaging, and distribution each year, so that all municipalities contribute, but no one municipality is responsible for assisting with all aspects of project implementation. 1 ! Page 298 of 308 15.a) Correspondence dated November 20, 2019, from Severn Sound Environm... SSEA is responsible for coordinating the program, including: Ordering seedlings and organizing pick-up of the bulk seedling order at the nursery. Creating electronic promotional materials for use by participating municipalities (i.e., poster, information/pricing sheet, species selection guide, and tree planting tips sheet). Municipalities can link to the SSEA website, which will contain all the promotional details. Receiving tree orders and payments from participants, with the tree order deadline typically in mid-January. Providing receipts and pick-up instructions to participants. Coordinating volunteers to assist with sorting and distribution of tree orders. The distribution day is typically in late April or early May, depending on spring weather and soil conditions. Municipal partners assist with the following responsibilities: Making the information/pricing sheet (provided by SSEA) available to residents. Suggestions for program promotion by the municipality include: municipal web-site and at municipal facilities (e.g., poster on bulletin boards), inclusion in tax bills and/or other municipal mailings (where possible/appropriate), and local/social media (e.g., municipal page in newspaper, Twitter, Facebook). Providing a suitable facility (e.g., sand dome, roads garage) for the distribution location. Note: SSEA normally coordinates several joint distribution locations among municipalities on a rotating annual basis, rather than requiring each municipality to provide an individual distribution site every year. Providing assistance (e.g., staff, council member, or other municipal representative) with pick up, sorting, and distribution of tree seedlings. o Bulk order seedling pick-up from the nursery (approximately ½ day): Several vehicles are normally required, including SSEA vehicle(s) to pick up seedlings from the nursery. Whenever possible, depending on the size and type of vehicles the municipalities have available, SSEA alternates which participating municipalities assist with tree seedling pickup each spring. The tree seedling bulk order is typically picked up from the nursery one or two days prior to the distribution day. o Sorting bulk order into individual landowner orders (approximately ½ day): Tree seedlings are normally sorted one day prior to the distribution day, at a central location. Following sorting, orders for participants are transported to the designated distribution locations. o Distribution of tree orders (approximately ½ day): The distribution dates are typically a Friday/Saturday combination in late April or early May. The dates each year depend on spring weather and soil conditions, which determine when seedlings can be harvested and packaged by the nursery. The distribution timing is typically finalized in late March or early April. 2 ! Page 299 of 308 15.a) Correspondence dated November 20, 2019, from Severn Sound Environm... Page 300 of 308 15.b) Correspondence received November 18, 2019 from Lucille Blainey re:... From: Lucille <word.wise@hotmail.com> Sent: Monday, November 18, 2019 12:04 PM To: Hughes, Harry; Jermey, Scott; ivan.veitch@oro-medonte.ca Subject: Item for Council Meeting Nov. 27, 2019, and for Simcoe County Planning Advisory Committee Meeting Nov. 21, 2019 RE: Carriage Hills Obsolescence Vote Nov. 19, 2019 As a local resident and timeshare owner, I am asking the township council to follow this emerging issue for Oro-Medonte: Owners at the Carriage Hills AGM scheduled tomorrow, Tuesday Nov. 19, 7pm at Casino Rama, have been asked to vote on its obsolescence and securing BDO Dunwoody to explore restructuring options. It is evident that the property developments at both Carriage Hills and Carriage Ridge were based on a business model that is failing. With the sales office long since closed, as the existing ownership base ages out and dies, there are no guaranteed owners to assume its “in perpetuity” contracts, despite aggressive collection tactics of the current property management company. Likely sooner rather than later, maintenance costs will exceed the resources of remaining owners. Since I understand Council is exploring issues around Air BnBs in the area, it may be provident to expand that perspective to include this issue and its possible impact on the Horseshoe Craighurst Corridor Master Plan and the broader tourism sector. Attached FYI is a letter concerned owners are circulating to government representatives and the media. Thank you. Lucille Blainey 647-220-2434 word.wise@hotmail.com Page 301 of 308 15.b) Correspondence received November 18, 2019 from Lucille Blainey re:... Advocating for Change in the Timeshare Industry! I am writing on behalf of an organized group of over 900 people, who own timeshare intervals at Carriage Resorts in Oro-Medonte, near Barrie, ON. The Group is representative of a much larger number of owners in Oro-Medonte and other timeshare resorts in Ontario, who have become aware of the difficulty of divesting themselves of their timeshare intervals. Because of rapidly rising maintenance fees (from $500 to $1,500) and inclusion of an in is proving to be virtually impossible to sell the timeshare interval, in fact, they even be given away! are being heavily penalized for late or non-payment fees, and ultimately taken to court Association, where they lose because of the perpetuity clause and structure in the contract that they have signed. Credit ratings are being destroyed, for otherwise, credit worthy individuals. In addition to the aforementioned, it is difficult for owners to rent out the units to offset the maintenance fees, as Wyndham rents units for significantly less. Even at death, the obligation does not go away. Because of the in perpetuity clause, the obligation passes on to the estate and heirs/beneficiaries; bleeding the estate for payment of maintenance fees on a product that cannot be sold. As a result, the group has formed to target the following objectives: 1.Remove the in perpetuity clause at the Carriage Resorts and find a way to deal with the delinquencies and maintenance fees problems. 2.Seek legislative change at the Provincial and ultimately the Federal level to stop high pressure, misleading sales practices, and enforce fair sales contracts that have clearly laid out exit provisions in them. The group is actively applying pressure for change by getting media involvement, by contacting appropriate government agencies, and getting input from people with experience in creating change. For example, Irene Parker, a timeshare advocate from the USA has met with the group to offer advice and suggestions based on her experience. It is ironic that our Federal Government has issued an advisory as to the high-pressure sales tactics used in Mexico, while these very same tactics are allowed here in Canada. In fact, it is easier to walk away from a timeshare in Mexico due to the difficulty of using court action in another country. Change is happening elsewhere, many US states have changed rules; Spain and the UK are understood to have abolished the in perpetuity aspect; while Quebec, here in Canada has some sort of exit provision legislated in recent years around timeshare uses. One ugly side effect of the problem encountered is the emergence of agencies pursuing vulnerable/desperate owners while substantive fees are paid on the promises, and monies are not refunded. The group needs the help - government agencies, by attending the board meetings, by spreading the word that the timeshare industry must come in line with fair sales and business practices, using clear contract structures that include exit provisions. I,___________________________, from __________________ agree that our timeshare laws in Ontario need (name) (city ) changing, and I believe that all in Perpetuity Contracts within the Timeshare Industry should be abolished! >>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Please read the following story links with more information from advocate Irene Parker and documented complaints from owners. https://insidetimeshare.com/fridays-letter-from-america-71/ https://www.niagarathisweek.com/news-story/9525038-wainfleet-seniors-feel-trapped-by-time-share-units https://tarda.org/f/carriage-resorts-october-21-and-22-annual-meetings https://toronto.ctvnews.ca/i-would-just-like-it-to-be-over-thornhill-woman-remains-stuck-in-timeshare-contract- 1.4680922?fbclid=IwAR0BalBS5yGge89SfAx3m5eWLQdnUFOaJrUK-Lo9Vr0h6S-C_1JOAeJLaMU Page 302 of 308 17.a) 2019-114: A By-Law to Amend By-Law, 2018-044, “A By-law of The Cor... The Corporation of the Township of Oro-Medonte By-Law No. 2019-114 A By-Law to Amend By-Law, 2018-044, “A By-law of The Corporation of the Township of Oro-Medonte to Provide for the Imposition of Fees or Charges” (Fees and Charges By-law) Whereas Section 8 of the Municipal Act, 2001, S.O. 2001, c.25, as amended provides the powers of a Municipality under this or any other Act shall be interpreted broadly so as to confer broad authority on the municipality to enable the municipality to govern its affairs as it considers appropriate and to enhance the municipality’s ability to respond to municipal issues; And Whereas Section 9 of the Municipal Act, 2001 S.O. 2001, c.25, as amended provides that a municipality has the capacity, rights, and powers and privileges of a natural person for the purpose of exercising its authority under this or any other Act; And Whereas Part XII, Section 391(1) of the Municipal Act, 2001, S.O. 2001, c. 25, as amended, authorizes a municipality to impose fees or charges on persons, for services or activities provided or done by or on behalf of it; for costs payable by it for services or activities provided or done by or on behalf of any other municipality or local board; and for the use of its property including property under its control; th And Whereas Council of the Township of Oro-Medonte did, on the 25 day of April, 2018, enact By-law No. 2018-044 to provide for the imposition of fees or charges; And Whereas Council through Motion Mo. C190925-15 on September 25, 2019 deemed it necessary to amend Schedule “A”, Administration of By-Law No. 2018-044; Now Therefore the Council of the Township of Oro-Medonte hereby enacts as follows: 1.That Section 3 of Schedule “A” to By-Law No. 2018-044 - Administration be deleted in its entirety and replaced with the following: 3.Historical Books a)Hills of Oro$ 3.00 b)Kith ‘n Kin$ 20.00 c)Knox Presbyterian Church$ 3.15 d)Medonte A Township Remembered$ 20.00 e)Oro African Church$ 10.00 f)Story of Oro$ 15.00 Note: Prices include all applicable taxes Page 303 of 308 17.a) 2019-114: A By-Law to Amend By-Law, 2018-044, “A By-law of The Cor... 2.That this by-law shall take effect on the final passing thereof. th By-Law Read a First, Second and Third time, and Passed this 27 day of November, 2019. The Corporation of the Township of Oro-Medonte __________________________ Mayor, H.S. Hughes __________________________ Acting Clerk, Robin Dunn Page 304 of 308 17.b) 2019-116: A By-law to Appoint Municipal Law Enforcement Officers/P... The Corporation of the Township of Oro-Medonte By-law No. 2019-116 A By-law to Appoint Municipal Law Enforcement Officers/Provincial Offences Officersand to Repeal By-law Nos. 2018-027, 2019-072 and 2019-102. “Appointment By-law” Whereasthe Municipal Act 2001, S.O. 2001, c. 25, Section 224 as amended, provides that the role of Council is to ensure that administrative practices are in place to implement the decisions of Council; And Whereas the Police Services Act,R.S.O. 1990, Chapter P. 15, Section 15, R.S.O. 1990, Chapter P. 15, Section 15, R.S.O. 1990, Chapter P. 15, Section 15, provides the provides the appointment of the Municipal Law Enforcement Officers for the purpose of enforcing the byappointment of the Municipal Law Enforcement Officers for the purpose of enforcing the byappointment of the Municipal Law Enforcement Officers for the purpose of enforcing the by- laws of a municipality; And Whereasthe Council of the Corporation of the Township of Orothe Council of the Corporation of the Township of Orothe Council of the Corporation of the Township of Oro--Medonte does now find it Medonte does now find it Medonte does now find it expedient to appoint Municipal Law Enforcement Officers/Provincial Offences Officers;expedient to appoint Municipal Law Enforcement Officers/Provincial Offences Officers;expedient to appoint Municipal Law Enforcement Officers/Provincial Offences Officers; Now Thereforethe Council of the Township of Oro-Medonte hereby enacts as follows:Medonte hereby enacts as follows:Medonte hereby enacts as follows: TT 1.That the employees of the Corporation of the Township of Orothe employees of the Corporation of the Township of Orothe employees of the Corporation of the Township of Oro--Medonte outlined in Schedule Medonte outlined in Schedule “A” attached hereto and forming part of this by“A” attached hereto and forming part of this by“A” attached hereto and forming part of this by--law, be appointed Municipal Law Enforcement law, be appointed Municipal Law Enforcement law, be appointed Municipal Law Enforcement Officers/Provincial Offences Officers;Officers/Provincial Offences Officers; FF 2.That employees of the Corporation of the Township of OroThat employees of the Corporation of the Township of OroThat employees of the Corporation of the Township of Oro-Medonte outlined in Schedule “B”, attached hereto and forming part of this byattached hereto and forming part of this byattached hereto and forming part of this by---law, be appointed Municipal Law Enforcement law, be appointed Municipal Law Enforcement law, be appointed Municipal Law Enforcement Officers/Provincial Offences Officers for the purpose of parking infractions;Officers/Provincial Offences Officers for the purpose of parking infractions;Officers/Provincial Offences Officers for the purpose of parking infractions; AA 3.That By-law Noss..201820182018---027, 2019027, 2019027, 2019---072 a072 a072 and 2019nd 2019nd 2019-102 are hereby repealed in their entirety. 4.The By-law shall take effect on the final passing thereof.law shall take effect on the final passing thereof.law shall take effect on the final passing thereof. TH By-law read a law read a law read a FFFirstirst, S, Secondecondand and and TThirdhirdhirdtimetimetime,and Passed This27day of November2019. RR The Corporation of orporation of orporation of thethe T Townshipownshipownshipofof Oro-Medonte Mayor, H.S. Hughes DD __________________________ Acting Clerk Robin Dunn Page 305 of 308 17.b) 2019-116: A By-law to Appoint Municipal Law Enforcement Officers/P... Schedule “A” to By-law No. 2019-116 for The Corporation of the Township of Oro-Medonte Municipal Law Enforcement Officers/ Provincial Offences Officers Donald Adamson Scott Andrew Melanie Brown Jason Craig Jordan Decarie Garry McCartney Sherri Moore Hugh Murray Andrew QuattrociocchiAndrew QuattrociocchiAndrew Quattrociocchi Evan RowlandEvan RowlandEvan Rowland Chelsea SaraChelsea SaraChelsea Sara T Curtis ShelswellCurtis ShelswellCurtis Shelswell Ryan WattRyan Watt F A R D Page 306 of 308 17.b) 2019-116: A By-law to Appoint Municipal Law Enforcement Officers/P... Schedule “B” to By-law No. 2019-116 for The Corporation of the Township of Oro-Medonte Municipal Law Enforcement Officers/ Provincial Offences Officers For the purpose of parking infractions Justin Metras Karla Musso-Garcia Brad Robinson Scott Thomson Dan Tinney Rick Yule T F A R D Page 307 of 308 19.a) 2019-115: Being a by-law to confirm the proceedings of the Council... The Corporation of the Township of Oro-Medonte By-Law No. 2019-115 Being a By-Law to Confirm the Proceedings of the Council Meeting held on Wednesday, November 27, 2019 WhereasSection 5 of the Municipal Act, 2001, S.O. 2001, C. 25, as amended provides that the powers of the Municipal Council shall be exercised by By-Law, unless the municipality is specifically authorized to do otherwise; And WhereasThe Council of The Corporation of the Township of Oro-Medonte deems it expedient that the proceedings at this Special Council Meeting be confirmed and adopted by By-Law; Now Thereforethe Council of The Corporation of the Township of Oro-Medonte hereby enacts as follows: 1. That the actions of the Council at its Council Meeting held on Wednesday, November 27, 2019, and in respect to each Motion, Resolution and other actions passed and taken by the Council at its said Meeting is, except where prior approval of the Ontario Municipal Board is required, hereby adopted, ratified and confirmed. 2. That the Mayor and the proper Officials of the Township are hereby authorized and directed to do all things necessary to give effect to the said action or to obtain approvals where required and to execute all documents as may be necessary on behalf of the Council of the Corporation of the Township of Oro-Medonte. 3. That the Mayor/Chair and Clerk/Designate are hereby authorized and directed to execute and affix the corporate seal to all necessary documents. 4. And That this by-law shall come into force and take effect on the final passing thereof. By-Law Read a First, Second and Third time, and Passed this 27thday of November, 2019. The Corporation of the Township of Oro-Medonte __________________________ Mayor, H.S. Hughes __________________________ Acting Clerk, Robin Dunn Page 308 of 308