12 18 2019 Sp. Council MinutesTowruhip of
Proud Heritage, Exciting Future
Wednesday, December 18, 2019
The Township of Oro-Medonte
Special Council Meeting Minutes
Council Chambers
2018-2022 Council
Present: Mayor H.S. Hughes
Councillor Ian Veitch
Councillor Cathy Keane
Councillor Shawn Scoff
Councillor Randy Greenlaw
9:01 a.m.
Staff Robin Dunn, Chief Administrative Officer; Mark DesLauriers, Chief
Present: Financial Officer/Treasurer; Andria Leigh, Director, Development
Services; Donna Hewitt, Director, Corporate Services; Shawn Binns,
Director, Operations and Community Services; Hugh Murray, Director,
Fire & Emergency Services/Fire Chief; Janette Teeter, Supervisor, Clerk's
Services/Deputy Clerk; Shannon Stewart, Deputy Treasurer/Tax
Collector; Justin Metras, Manager, Infrastructure and Capital Projects;
Brad Robinson, Infrastructure and Capital Projects Coordinator; Roz
Llewellyn, Coordinator, Community Recreation; Jennifer Whitley
Coordinator, Economic Development/Communications; Vanessa Cooper,
Executive Assistant Mayor & Council and CAO
1. Call to Order - Moment of Reflection:
Mayor H.S. Hughes assumed the Chair and called the meeting to order.
2. Adoption of Agenda:
a) Motion to Adopt the Agenda.
Motion No. SC191218-1
Moved by Keane, Seconded by Scott
Be it resolved that the agenda for the Special Council meeting of Wednesday,
December 18, 2019 be received and adopted.
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Special Council Meeting Minutes - Wednesday, December 18, 2019.
And that the following correspondence be received with respect to Items 6b) and 7a) be
received.
Lois Brisbois dated December 16, 2019; Heather Pressnail dated December 16, 2019;
John and Janet Fawcett dated December 14, 2019; Wendy Smith dated December 16,
2019; Julio Pontet dated December 16, 2019; Christina Pontet dated December 16, 2019;
John and Nancy Head dated December 16, 2019; Klaus Kuch dated December 16, 2019;
Paul Sanderson dated December 16, 2019; Jennifer Sutton dated December 16, 2019;
Bill and Karina Hope dated December 16, 2019; Steve Hawryluk dated December 16,
2019; Dean Blain dated December 16, 2019; Allan Baker dated December 16, 2019;
Bonnie and Saul Greenberg dated December 16, 2019; Fred Babble dated December 16,
2019; Brian and Muriel Leach dated December 16, 2019; Don Fines dated December 16,
2019; Farida Jones and John Ridgwell dated December 16, 2019; Karen Rotstein dated
December 16, 2019; Linda Baker dated December 16, 2019; Raymond and Susan
Trenholm dated December 16, 2019; Judy and Gary Forsyth dated December 16, 2019;
Ann Truyens dated December 16, 2019; Jim and Janis French dated December 16, 2019;
Victoria Gowland dated December 16, 2019; ; Bill Kirk dated December 16, 2019; Ross
Phillips / Brenda Harris dated December 16, 2019; Glenn Stringer dated December 16,
2019; Les Kirsh dated December 16, 2019; Patricia McCulloch dated December 17, 2019;
Glenn Harding dated December 17, 2019; K.D. Pressnail dated December 17, 2019;
Jenna Drury dated December 17, 2019; Judy Kurtz dated December 17, 2019; Ralph and
Irena Lawrenson dated December 17, 2019; David A. Johnston dated December 17,
2019; Brian Sirbovan dated December 17, 2019; Catherine Fortune & Donald McKay
dated December 17, 2019; Leslie Pressnail dated December 17, 2019; Gerald and
Deborah Raine dated December 17, 2019; Lynn and John Stokes dated December 17,
2019; Bryn Pressnail dated December 17, 2019; Judy Catania dated December 17, 2019;
Susan Hurtubise dated December 17, 2019; Jonathan J. Woolverton dated December 17,
2019; Joe Mathieson dated December 17, 2019; Aileen Hurtubise dated December 17,
2019; Linda Wells dated December 17, 2019; Ted Beaton dated December 17, 2019; Lori
Hutcheson dated December 17, 2019; ; Sue Weir dated December 17, 2019; Abraham
and Carol Bosman dated December 17, 2019; Brian Foster dated December 17, 2019;
Jim Salmond dated December 17, 2019; Susan Hilton dated December 17, 2019; Ron
Hilton dated December 17, 2019; Bruce Magee dated December 17, 2019; Genevieve
Blais / Greg Cormack dated December 17, 2019; Anne McCartney dated December 17,
2019; Keith Brown, Brian Barlas and Stephanie Toutounis dated December 17, 2019;
Jerry Young dated December 17, 2019; Michelle Bloom dated December 17, 2019;
Bernard Pope dated December 17, 2019; Kathleen Salmond dated December 17, 2019;
Valerie Thornton dated December 17, 2019; Shane Ross dated December 17, 2019; Glen
& Dianne Mawdsley dated December 17, 2019; Steve Sutton dated December 16, 2019;
Jennifer Sutton dated December 16, 2019; Tom Kurtz dated December 17, 2019; Liz Kirk
dated December 16, 2019; Sylvia Fox dated December 16, 2019; Gene Stein dated
December 17, 2019; John Carter dated December 16, 2019; Keith Doxsee dated
December 16, 2019; Sheila Craig dated December 17, 2019; Doug and Jane Langman
dated December 16, 2019; H. Leake / P. Genier dated December 17, 2019; Janet and
Bruce Thompson dated December 17, 2019.
Carried.
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Special Council Meeting Minutes —Wednesday, December 18, 2019.
3. Disclosure of Pecuniary Interest:
None declared.
4. Closed Session Items:
a) Motion to go In Closed Session.
Motion No. SC191218-2
Moved by Scott, Seconded by Keane
Be it resolved that we do now go in Closed Session at 9:05 a.m. to discuss
• labour relations/employee negotiations (CAO Performance Management);
• solicitor -client privilege (Short Term Rentals (Airbnb)).
Carried.
b) Motion to Rise and Report.
Motion No. SC191218-3
Moved by Greenlaw, Seconded by Veitch
Be it resolved that we do now Rise at 11:00 a.m. and Report on the Closed Session Items 4
c) Robin Dunn, CAO/Acting Clerk re: Labour relations/employee negotiations (CAO
Performance Management);
d) Robin Dunn, CAO; Andria Leigh, Director, Development Services re: Solicitor -client
privilege (Short Term Rentals (Airbnb)).
Carried.
c) Robin Dunn, CAO/Acting Clerk re: Labour relations/employee negotiations (CAO
Performance Management).
The following staff were present: Robin Dunn, CAO/Acting Clerk.
Motion No. SC191218-4
Moved by Veitch, Seconded by Greenlaw
Be it resolved
1. That the confidential verbal information presented by Robin Dunn, CAO/Acting Clerk re:
Labour relations/employee negotiations (CAO Performance Management) be received.
2. That Mayor H.S. Hughes prepare confidential correspondence endorsed under his
signature.
Carried.
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Special Council Meeting Minutes — Wednesday, December 18, 2019.
d) Robin Dunn, CAO; Andria Leigh, Director, Development Services re: Solicitor -client
privilege (Short Term Rentals (Airbnb)).
The following staff were present: Robin Dunn, CAO; Andria Leigh, Director, Development
Services; Donna Hewitt, Director, Corporate Services; Janette Teeter, Supervisor, Clerk's
Services/Deputy Clerk; Chris Williams, Aird & Berlis LLP (via conference call).
Motion No. SC191218-5
Moved by Keane, Seconded by Scott
Be it resolved
1. That the confidential correspondence dated December 17, 2019 and presented by Robin
Dunn, CAO; Andria Leigh, Director, Development Services and Chris Williams, Aird &
Berlis LLP (via conference call) re: Solicitor -client privilege (Short Term Rentals (Airbnb))
be received.
2. That staff proceed as outlined.
Carried.
5. Open Forum:
Five (5) individuals provided comments with respect to 7a).
One (1) individual provided comments with respect to 7c).
6. Consent Agenda:
a) Correspondence dated December 12, 2019 from Lisa McFadyen, President Crime
Stoppers of Simcoe Duff erin Muskoka re: Request to Proclaim, January, 2020 as "Crime
Stoppers Month" and Flag Raising Request, Wednesday, January 15, 2020.
Staff Recommendation: Receive, Approve, Post on Township's Website.
b) Correspondence dated December 12, 2019 from David Myles re: Appointment of
Councillor/Deputy Mayor.
Staff Recommendation: Receive and Consider in Conjunction with Item 7a).
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Special Council Meeting Minutes —Wednesday, December 18, 2019.
Motion No. SC191218-6
Moved by Greenlaw, Seconded by Veitch
Be it resolved that the staff recommendations with respect to the items listed under "Consent
Agenda Correspondence" be adopted as printed:
a) Correspondence dated December 12, 2019 from Lisa McFadyen, President Crime
Stoppers of Simcoe Duff erin Muskoka re: Request to Proclaim, January, 2020 as "Crime
Stoppers Month" and Flag Raising Request, Wednesday, January 15, 2020.
Received, Approved, Posted on Township's Website.
b) Correspondence dated December 12, 2019 from David Myles re: Appointment of
Councillor/Deputy Mayor.
Received and Considered in Conjunction with Item 7a).
Carried.
7. Reports of Municipal Officers:
a) CS2019-33, Donna Hewitt, Director, Corporate Services re: Council Appointments.
Motion No. SC191218-7
Moved by Scott, Seconded by Keane
Be it resolved
1. That CS2019-33, Donna Hewitt, Director, Corporate Services re: Council Appointments
be received and adopted.
2. That the Deputy Mayor seat be filled through Appointment Method 1 b).
3. That the Ward 2 seat be filled through Appointment Method 1 b).
4. And that staff implement the process as outlined.
Recorded Vote Requested by Councillor Scott
Councillor Scott
Yea
Councillor Veitch
Nay
Councillor Greenlaw
Nay
Councillor Keane
Yea
Mayor H.S. Hughes
Yea
Carried.
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Special Council Meeting Minutes —Wednesday, December 18, 2019.
b) OCS2019-32, Brad Robinson, Infrastructure and Capital Projects Coordinator re: Ontario
Federation of Snowmobile Clubs —Memorandum of Understanding.
Motion No. SC191218-8
Moved by Veitch, Seconded by Greenlaw
Be it resolved
1. That OCS2019-32, Brad Robinson, Infrastructure and Capital Projects Coordinator re:
Ontario Federation of Snowmobile Clubs —Memorandum of Understanding be received
and adopted.
2. That the Director, Operations and Community Service be authorized to renew the
Memorandum of Understanding between the Township and the Mid Ontario Snowmobile
Trails (Orillia District Snowmobile Club and the Sno Voyageurs) for use of Township road
allowances and properties for the OFSC trail network.
Carried.
c) CS2019-34, Janette Teeter, Deputy Clerk re: Appointment of Closed Meeting
Investigator.
Motion No. SC191218-9
Moved by Greenlaw, Seconded by Keane
Be it resolved
1. That CS2019-34, Janette Teeter, Deputy Clerk re: Appointment of Closed Meeting
Investigator be received and adopted.
2. That Council for the Township of Oro-Medonte approve Option 2 as outlined in CS2019-
34.
3. That the appropriate by-law be brought forward for Council's consideration.
Carried.
Motion No. SC191218-10
Moved by Veitch, Seconded by Greenlaw
Be it resolved that Rule 14.21 a) of Procedural By-law No. 2017-165 be suspended in order
to allow the meeting to proceed past the 4 hour adjournment requirement.
Carried.
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Special Council Meeting Minutes — Wednesday, December 18, 2019.
d) Robin Dunn, CAO, and Senior Management Team re: 2020 Budget Presentations and
Deliberations.
Motion No. SC191218-11
Moved by Greenlaw, Seconded by Veitch
Be it resolved that the correspondence dated December 18, 2019 and presented by Robin
Dunn, CAO, and Mark DesLauriers, Chief Financial Officer/Treasurer re: 2020 Budget
Presentations be received.
Carried.
Motion No. SC191218-12
Moved by Greenlaw, Seconded by Veitch
Be it resolved that the motion with respect to the Request for Financial Support from the
Mariposa House Hospice be deferred to the January, 2020 budget meetings.
Carried.
Motion No. SC191218-13
Moved by Veitch, Seconded by Greenlaw
Whereas Council received a deputation at the January 9, 2019 Council meeting, on behalf of
Mariposa House Hospice, re: Request for Financial Support in the amount of $50,000 over
the next four years.
And Whereas the request was referred to the 2020 budget deliberations.
Now Therefore Be it resolved
1. That an amount of $8,500 be approved for 2019 from the 2019 projected favourable
variance / respectfully denied.
2. That the applicant be advised of Council's decision under the Mayor's signature.
Deferred.
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Special Council Meeting Minutes —Wednesday, December 18, 2019.
Motion No. SC191218-14
Moved by Keane, Seconded by Scott
Whereas Council received, at its September 11, 2019 meeting, correspondence dated
August 30, 2019 from Edgar Community Hall Board (Corporation) re: Request for Additional
Transitional Funding in the amount of $6,200.00.
And Whereas the request was referred to the December 18, 2019 Special Council meeting in
conjunction with the 2020 budget deliberations.
And Whereas a grant application request was received from the Edgar Hall Board in the
amount of $11,000 for transitional funding to assist with completing required renovations in
addition to 2020 operating grant of $3,000.
Now Therefore Be it resolved
1. That an amount of $11,000 be approved from the 2019 projected favourable variance.
2. That the operating grant request of $3,000 be considered during the 2020 budget
deliberations.
3. That the Edgar Community Hall be advised of Council's decision under the Mayor's
signature.
Carried.
Recorded Vote Requested by Councillor Keane
Councillor Keane Yea
Councillor Scott
Yea
Councillor Veitch
Yea
Councillor Greenlaw
Abstained
Mayor H.S. Hughes
Yea
Motion No. SC191218-15
Moved by Veitch, Seconded by Greenlaw
Be it resolved that the request for funding from the Sustainable Severn Sound (SSS) in the
amount of $10,200 be deferred to the January, 2020 budget meetings.
Carried.
8. Closed Session Items (Unfinished Items):
None.
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Special Council Meeting Minutes — Wednesday, December 18, 2019.
9. Confirmation By -Law:
a) By -Law No. 2019-127: Being a by-law to Confirm the Proceedings of the Special
Council Meeting held on Wednesday, December 18, 2019.
Motion No. SC191218-16
Moved by Keane, Seconded by Scott
Be it resolved that By -Law No. 2019-127: Being a by-law to confirm the proceedings of the
Special Council meeting held on Wednesday, December 18, 2019 be read a first, second
and third time, passed, be engrossed by the Deputy Clerk, signed and sealed by the Mayor.
Carried.
10.Questions from the Public Clarifying an Agenda Item:
One question was posed with respect to Item 7d)-4.
One comment was posed with respect to item 7d)-4.
11.Adjournment:
a) Motion to Adjourn.
Motion No. SC191218-17
Moved by Veitch, Seconded by Greenlaw
Be it resolved that we do now adjourn at 1:37 p.m.
Carried.
Dep y Clerk, Janette Teeter
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