12 11 2019 Council MinutesTownship of
Proud Heritage, Exciting Faturc
Wednesday, December 11, 2019
Present: Mayor H.S. Hughes
Councillor Ian Veitch
The Township of Oro-Medonte
Council Meeting Minutes
Council Chambers
2018-2022 Council
Councillor Cathy Keane
Councillor Shawn Scott
Councillor Randy Greenlaw
9:02 a.m.
Staff Robin Dunn, Chief Administrative Officer; Mark DesLauriers, Chief
Present: Financial Officer/Treasurer; Andria Leigh, Director, Development
Services; Donna Hewitt, Director, Corporate Services; Shawn Binns,
Director, Operations and Community Services; Hugh Murray, Director,
Fire & Emergency Services/Fire Chief; Tamara Obee, Manager, Human
Resources, Health & Safety; Janette Teeter, Supervisor, Clerk's
Services/Deputy Clerk; Michelle Jakobi, Manager, Environmental
Services; Justin Metras, Manager, Infrastructure and Capital Projects;
Roz Llewellyn, Coordinator, Community Recreation; Karla Musso-Garcia,
Manager of Operations; Scott Thompson, Operations Technical
Coordinator; Jennifer Legget, Communications & Public Relations Officer;
Jennifer Whitley, Coordinator, Economic Development/Communications;
Vanessa Cooper, Executive Assistant Mayor & Council and CAO
1. Call to Order - Moment of Reflection:
Mayor H.S. Hughes assumed the Chair and called the meeting to order.
2. Adoption of Agenda:
a) Motion to Adopt the Agenda.
Motion No. C191211-1
Moved by Keane, Seconded by Scott
Be it resolved that the agenda for the Council meeting of Wednesday, December 11, 2019
be received and adopted;
Page 1 of 12
Council Meeting Minutes -Wednesday, December 11, 2019.
That correspondence dated December 10, 2019 from Linda Myles, President, Horseshoe
Valley Property Owners Association (HVPOA) re: Item 9c be received.
That the following correspondence with respect to Item 12a) be received:
Lee Jones and Susan Dennis dated December 6, 2019; Joanna and Peter McEwen dated
December 6, 2019; Allan Baker dated December 6, 2019; Hedley and Lorraine Parsons
dated December 7, 2019; Roger and Heather Kerslake dated December 7, 2019; Klaus
Kuch dated December 7, 2019; Keith Doxsee dated December 7, 2019; Holly Levinter dated
December 7, 2019; Paul Sanderson dated December 8, 2019; Kathleen Salmond dated
December 8, 2019; Ralph and Irena Lawrenson dated December 8, 2019; Brian Broda dated
December 8, 2019; Brenda Dorward dated December 8, 2019; Marsha Fenwick dated
December 8, 2019; Deborah Raine dated December 8, 2019; Evelyn Perdue dated
December 8, 2019; Patricia McCulloch dated December 9, 2019; Brian and Susan Goldstin
dated December 9, 2019; William Gardner dated December 9, 2019; Peggy Ann Falkner
dated December 9, 2019; Rosaleen Crooks dated December 8, 2019; Larry Herr dated
December 9, 2019; Sandy Agnew dated December 9, 2019; William Soles dated December
9, 2019; Elizabeth May dated December 9, 2019; Peter and Margo Van Muyen dated
December 9, 2019; Eugene Cholkan dated December 9, 2019; Sonia Faryna dated
December 9, 2019; Ellen and John Blaubergs dated December 9, 2019; Margaret Spurgeon
dated December 9, 2019; Bob Douglas dated December 9, 2019; Wayne and Elaine Scott
dated December 9, 2019; Peter and Phyllis Fletcher dated December 9, 2019; Bryn
Pressnail dated December 9, 2019; John Bleasby dated December 9, 2019; Roelof Knegt
dated December 9, 2019; Donna Middleton, President, Big Cedar Estates (Oro-Medonte)
Residents Association; Christine Frank dated December 9, 2019; Linda and Bill Wilson dated
December 9, 2019; Cindy Perry dated December 9, 2019; John Freely dated December 9,
2019; Ken and Brenda Gunnell dated December 9, 2019; Raymond and Susan Trenholm
dated December 9, 2019; Jerry Young dated December 9, 2019; Shirley and Jim Aylan-
Parker dated December 9, 2019; David Pearson dated December 9, 2019; Hal French dated
December 9, 2019; Jan Watson dated December 9, 2019; Johnna Lee Dalrymple dated
December 9, 2019; Brian Dalrymple dated December 10, 2019; Jane Shiells dated
December 10, 2019; Susan and Aileen Hurtubise dated December 10, 2019; Mel Coutanche
dated December 10, 2019; Jonathan J. Woolverton dated December 10, 2019; Claudia
Puchtinger dated December 10, 2019.
Carried.
Motion No. C191211-2
Moved by Keane, Seconded by Scott
Be it resolved that Rule 14.21a) of Procedural By-law No. 2017-165 be suspended in order
to allow the meeting to proceed past the 4 hour adjournment requirement.
Carried.
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Council Meeting Minutes —Wednesday, December 11, 2019.
3. Disclosure of Pecuniary Interest:
None declared.
4. Closed Session Items:
a) Motion to go In Closed Session.
Motion No. C191211-3
Moved by Greenlaw, Seconded by Veitch
Be it resolved that we do now go in Closed Session at 9:07 a.m. to discuss
• Litigation affecting the municipality (Litigation/Procurement);
• Litigation affecting the municipality (Oro-Medonte Community Centre).
Carried.
b) Motion to Rise and Report.
Motion No. C191211-4
Moved by Scott, Seconded by Keane
Be it resolved that we do now Rise at 9:41 a.m. and Recess until 10:00 a.m. at which time
we shall Report on the Closed Session Items 4
c) Robin Dunn, CAO; Hugh Murray, Director, Fire & Emergency Services/Fire Chief re:
Litigation affecting the municipality (Litigation/Procurement).
d) Robin Dunn, CAO; Shawn Binns, Director, Operations and Community Services re:
Litigation affecting the municipality (Oro-Medonte Community Centre).
Carried.
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Council Meeting Minutes— Wednesday, December 11, 2019.
c) Robin Dunn, CAO; Hugh Murray, Director, Fire & Emergency Services/Fire Chief re:
Litigation affecting the municipality (Litigation/Procurement).
The following staff were present: Robin Dunn, Chief Administrative Officer; Mark
DesLauriers, Chief Financial Officer/Treasurer; Donna Hewitt, Director, Corporate Services;
Shawn Binns, Director, Operations and Community Services; Hugh Murray, Director, Fire &
Emergency Services/Fire Chief; Vanessa Cooper, Executive Assistant Mayor & Council and
CAO.
Motion No. C191211-5
Moved by Veitch, Seconded by Greenlaw
Be it resolved
1. That the confidential verbal information presented by Robin Dunn, CAO re: Litigation
affecting the municipality (Litigation/Procurement) be received.
2. That staff proceed as outlined.
Carried.
d) Robin Dunn, CAO; Shawn Binns, Director, Operations and Community Services re:
Litigation affecting the municipality (Oro-Medonte Community Centre).
The following staff were present: Robin Dunn, Chief Administrative Officer; Mark
DesLauriers, Chief Financial Officer/Treasurer; Donna Hewitt, Director, Corporate Services;
Shawn Binns, Director, Operations and Community Services; Hugh Murray, Director, Fire &
Emergency Services/Fire Chief; Vanessa Cooper, Executive Assistant Mayor & Council and
CAO.
Motion No. C191211-6
Moved by Keane, Seconded by Scott
Be it resolved
1. That the confidential correspondence presented by Robin Dunn, CAO; and Shawn Binns,
Director, Operations and Community Services re: Litigation affecting the municipality
(Oro-Medonte Community Centre) be received.
2. That Council endorse the Resolution to Court File No.: CV-17-577962 as outlined in the
Minutes of Settlement.
Carried.
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Council Meeting Minutes — Wednesday, December 11, 2019.
5. Minutes of Council and Committees:
a) Minutes of Council meeting held on Wednesday, November 27, 2019.
Motion No. C191211-7
Moved by Greenlaw, Seconded by Veitch
Be it resolved that the draft minutes of the Council meeting held on Wednesday, November
27, 2019 be received and adopted as printed and circulated.
Carried.
b) Minutes of Special Council meeting held on Wednesday, December 4, 2019.
Motion No. C191211-8
Moved by Scott, Seconded by Keane
Be it resolved that the draft minutes of the Special Council meeting held on Wednesday,
December 4, 2019 be received and adopted as printed and circulated.
Carried.
6. Recognition of Achievements:
None.
7. Public Meetings:
None.
8. Deputations:
None.
13. Reports of Members of Council:
a) Updates from Council Representatives — County of Simcoe and Township Partners
and Agencies.
The following members of Council provided updates: Mayor H.S. Hughes, Councillors
Veitch, Keane, Scott.
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Council Meeting Minutes —Wednesday, December 11, 2019.
14. Consent Agenda:
a) Announcements of Interest to the Public:
1. Mayor & Council Holiday Skate, Friday, December 13, 2019, 6:00-7:20 p.m., Oro-
Medonte Community Center, 71 Line 4 North.
2. Warminster Santa Claus Parade, December 15, 2019, 2:00 p.m.
3. Township of Oro-Medonte, Notice, Holiday Office Closure, 2019-2020.
b) Correspondence received re: Filling Council Vacancies:
1. Bernard Pope dated November 26, 2019;
2. Paul Sanderson dated November 27, 2019;
3. Kelly Dory dated November 27, 2019;
4. Genevieve Blais dated November 27, 2019;
5. Norm Savill dated November 27, 2019;
6. Trisha Cuthbertson dated November 27, 2019;
7. Nanci Brown dated November 27, 2019;
8. John and Kathryn Mounstephen dated November 27, 2019;
9. Debbie Palmer dated November 27, 2019;
10.Oleh Kupraty dated November 27, 2019;
11. Linda Myles, President, Horseshoe Valley Property Owners Association dated
November 27, 2019;
12. Wayne and Sandy Rowe dated November 27, 2019;
13. Ken and Linda Linton dated November 27, 2019;
14.Ingrid VanderMarel dated November 28, 2019;
15. John Fawcett dated November 28, 2019;
16. Lise Hansen dated November 28, 2019;
17. George Wallace dated November 29, 2019;
18. Linda Baker dated December 1, 2019.
Staff Recommendation: Receive and Consider in Conjunction with Item 12a).
c) Nottawasaga Valley Conservation Authority, re: Minutes of October 25, 2019 meeting
and Highlights of November 22, 2019 meeting.
Staff Recommendation: Receive for Information Only.
d) Correspondence dated November 19, 2019 from the Town of Whitchurch-Stouffville re:
Ban of Single Use Disposable Wipes.
Staff Recommendation: Receive for Information Only.
e) Correspondence dated November 20, 2019 from Simcoe Muskoka District Health Unit
re: Public Health Modernization.
Staff Recommendation: Receive for Information Only.
f) Correspondence received December 2, 2019 from Robert Young re: The
Commercialization of the Coldwater River Valley in Oro-Medonte.
Staff Recommendation: Receive for Information Only.
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Council Meeting Minutes —Wednesday, December 11, 2019.
g) Correspondence received November 26, 2019 from Andrew Keuken of Simcoe Catholic
District School Board re: Notice of Education Development Charges Rate Changes -
SCDSB/SMCDSB.
Staff Recommendation: Receive for Information Only.
h) Correspondence from Orillia District Chamber of Commerce re: 130th Annual Dinner,
Fern Resort, Thursday, January 23, 2020.
Staff Recommendation: Receive for Information Only.
Motion No. C191211-9
Moved by Veitch, Seconded by Greenlaw
Be it resolved that the staff recommendations with respect to the items listed under
"Consent Agenda Correspondence" be adopted as printed:
a) Announcements of Interest to the Public:
1. Mayor & Council Holiday Skate, Friday, December 13, 2019, 6:00-7:20 p.m.,
Oro-Medonte Community Center, 71 Line 4 North.
2. Warminster Santa Claus Parade, December 15, 2019, 2:00 p.m.
3. Township of Oro-Medonte, Notice, Holiday Office Closure, 2019-2020.
b) Correspondence received re: Filling Council Vacancies:
1. Bernard Pope dated November 26, 2019;
2. Paul Sanderson dated November 27, 2019;
3. Kelly Dory dated November 27, 2019;
4. Genevieve Blais dated November 27, 2019;
5. Norm Savill dated November 27, 2019;
6. Trisha Cuthbertson dated November 27, 2019;
7. Nanci Brown dated November 27, 2019;
8. John and Kathryn Mounstephen dated November 27, 2019;
9. Debbie Palmer dated November 27, 2019;
10.Oleh Kupraty dated November 27, 2019;
11. Linda Myles, President, Horseshoe Valley Property Owners Association dated
November 27, 2019;
12. Wayne and Sandy Rowe dated November 27, 2019;
13. Ken and Linda Linton dated November 27, 2019;
14. Ingrid VanderMarel dated November 28, 2019;
15.John Fawcett dated November 28, 2019;
16. Lise Hansen dated November 28, 2019;
17.George Wallace dated November29, 2019;
18. Linda Baker dated December 1, 2019.
Received and Considered in Conjunction with Item 12a).
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Council Meeting Minutes — Wednesday, December 11, 2019.
c) Nottawasaga Valley Conservation Authority, re: Minutes of October 25, 2019
meeting and Highlights of November 22, 2019 meeting.
Received for Information Only.
d) Correspondence dated November 19, 2019 from the Town of Whitchurch-Stouffvilie
re: Ban of Single Use Disposable Wipes.
Received for Information Only.
e) Correspondence dated November 20, 2019 from Simcoe Muskoka District Health
Unit re: Public Health Modernization.
Received for Information Only.
f) Correspondence received December 2, 2019 from Robert Young re: The
Commercialization of the Coldwater River Valley in Oro-Medonte.
Received for Information Only.
g) Correspondence received November 26, 2019 from Andrew Keuken of Simcoe
Catholic District School Board re: Notice of Education Development Charges Rate
Changes - SCDSB/SMCDSB.
Received for Information Only.
h) Correspondence from Orillia District Chamber of Commerce re: 130th Annual
Dinner, Fern Resort, Thursday, January 23, 2020.
Received for Information Only.
Carried.
17. By -Laws:
a) 2019-128: A By-law to amend By -Law 2018-109, as amended, under Section 38 of the
Planning Act.
b) 2019-129: A By-law to provide for an interim tax levy and to provide for the payment of
taxes and to provide for penalty and interest.
Motion No. C191211-10
Moved by Keane, Seconded by Scott
Be it resolved that
a) 2019-128: A By-law to amend By -Law 2018-109, as amended, under Section 38 of
the Planning Act.
b) 2019-129: A By-law to provide for an interim tax levy and to provide for the payment
of taxes and to provide for penalty and interest.
be read a first, second and third time, passed, be engrossed by the Deputy Clerk,
signed and sealed by the Mayor.
Carried.
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Council Meeting Minutes — Wednesday, December 11, 2019.
9. Presentations:
a) V.A (Veronica) Eaton, Inspector, Detachment Commander, Orillia, Ontario Provincial
Police (OPP) re: Third (3rd) Quarterly Statistic Update.
Motion No. C191211-11
Moved by Veitch, Seconded by Greenlaw
Be it resolved that the correspondence dated November 30, 2019 and presented by V.A
(Veronica) Eaton, Inspector, Detachment Commander, Orillia, Ontario Provincial Police
(OPP) re: Third (3rd) Quarterly Statistic Update be received.
Carried.
b) Michael Cullip, Vice President, Tatham Engineering Limited re: Township of Oro-
Medonte Road Network Plan (to be distributed).
Motion No. C191211-12
Moved by Keane, Seconded by Scott
Be it resolved that the PowerPoint presentation dated December 11, 2019 and presented by
Michael Cullip, Vice President, Tatham Engineering Limited re: Township of Oro-Medonte
Road Network Plan be received.
Carried.
c) Christine Hill, Cole Engineering re: Horseshoe Craighurst Corridor Water, Wastewater
and Transportation Master Plan.
Motion No. C191211-13
Moved by Scott, Seconded by Keane
Be it resolved that the PowerPoint presentation dated December 11, 2019 and presented by
Christine Hill and Pat Becker, Cole Engineering re: Horseshoe Craighurst Corridor Water,
Wastewater and Transportation Master Plan be received and endorsed by Council in
principle.
Carried.
Recorded Vote Requested by Councillor Veitch
Councillor Veitch Nay
Councillor Greenlaw Yea
Councillor Keane
Yea
Councillor Scott
Yea
Mayor H.S. Hughes
Yea
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Council Meeting Minutes — Wednesday, December 11, 2019.
Council recessed and reconvened 2:30 p.m.
10. Identification From the Public of an Agenda Item of Interest:
11. Open Forum:
None.
12.Reports of Municipal Officers:
a) CS2019-30, Donna Hewitt, Director, Corporate Services re: Filling Council Vacancies
[Refer to Item 14b)].
Motion No. C191211-14
Moved by Greenlaw, Seconded by Veitch
Be it resolved that CS2019-30, Donna Hewitt, Director, Corporate Services re: Filling Council
Vacancies be deferred to the December 18, 2019 Special Council meeting.
Defeated.
Motion No. C191211-15
Moved by Scott, Seconded by Keane
Be it resolved that the motion with respect to CS2019-30, Donna Hewitt, Director, Corporate
Services re: Filling Council Vacancies be amended to replace #4 with
"That staff report back at the December 18, 2019 Special Council meeting for the purpose of
identifying interested certified candidate's from the 2018 Municipal Election to serve for the
remaining 2018-2022 term of Council".
Carried.
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Council Meeting Minutes —Wednesday, December 11, 2019.
Motion No. C191211-16
Moved by Scott, Seconded by Keane
Be it resolved
1. That CS2019-30, Donna Hewitt, Director of Corporate Services re: Filling Council
Vacancies be received.
2. That the Deputy Mayor seat be filled through Option 1.
3. That the Ward 2 Councillor seat be filled through Option 1.
4. That staff report back at the December 18, 2019 Special Council meeting for the purpose
of identifying interested certified candidate's from the 2018 Municipal Election to serve for
the remaining 2018-2022 term of Council.
Carried as Amended.
Recorded Vote Requested by Councillor Greenlaw
Councillor Greenlaw
Nay
Councillor Keane
Yea
Councillor Scott
Yea
Councillor Veitch
Nay
Mayor H.S. Hughes
Yea
b) DS2019-127, Todd Weatherell, Intermediate Planner re: Official Plan Amendment
Application 2019-OPA-01 and Zoning By-law Amendment Application 2019-ZBA-14 by
Innovative Planning Solutions on behalf of John Greenwood and Ashley Gardiner 3750
Line 10 North [deferred at November 13, 2019 Council meeting] [To be Brought
Forward to the January 15, 2020 Council meeting].
15. Communications/Petitions:
None.
16.Notice of Motions:
None.
18.Closed Session Items (Unfinished Items):
None.
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Council Meeting Minutes— Wednesday, December 11, 2019.
19.Confirmation By -Law:
a) By -Law No. 2019-124: Being a by-law to confirm the proceedings of the Council meeting
held on Wednesday, December 11, 2019.
Motion No.C191211-17
Moved by Greenlaw, Seconded by Veitch
Be it resolved that By -Law No. 2019-124: Being a by-law to confirm the proceedings of the
Council meeting held on Wednesday, December 11, 2019 be read a first, second and third
time, passed, be engrossed by the Deputy Clerk, signed and sealed by the Mayor.
Carried.
20.Questions from the Public Clarifying an Agenda Item:
Six (6) people posed questions with respect to Item 12a).
21.Adjournment:
a) Motion to Adjourn.
Motion No. C191211-18
Moved by Scott, Seconded by Keane
Be it resolved that we do now adjourn at 3:49 p.m.
Mayor, H.S.
Carried.
Dep Clerk, Janette Teeter
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