12 04 2019 Special Council MinutesTownship of
Proud Heritage, Exciting FuGnr
Wednesday, December 4, 2019
The Township of Oro-Medonte
Special Council Meeting Minutes
Council Chambers
2018-2022 Council
Present: Mayor H.S. Hughes
Councillor Ian Veitch
Councillor Cathy Keane
Councillor Shawn Scott
Councillor Randy Greenlaw
4:16 p.m.
Staff Robin Dunn, Chief Administrative Officer; Andria Leigh, Director,
Present: Development Services; Donna Hewitt, Director, Corporate Services;
Janette Teeter, Supervisor, Clerk's Services/Deputy Clerk; Sheila Spring,
Records Management Clerk
1. Call to Order - Moment of Reflection:
Mayor H.S. Hughes assumed the Chair, called the meeting to order followed by a moment of
reflection.
2. Adoption of Agenda:
a) Motion to Adopt the Agenda.
Motion No. SC191204-1
Moved by Greenlaw, Seconded by Veitch
Be it resolved that the agenda for the Special Council meeting of Wednesday,
December 4, 2019 be received and adopted.
Carried.
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Special Council Meeting Minutes — Wednesday, December 4, 2019.
3. Disclosure of Pecuniary Interest:
None declared.
4. Closed Session Items:
a) Motion to go In Closed Session.
Motion No. SC191204-2
Moved by Scott, Seconded by Keane
Be it resolved that we do now go in Closed Session at 4:17 p.m. to discuss
• labour relations/employee negotiations (Staffing).
Carried.
b) Motion to Rise and Report.
Motion No. SC191204-3
Moved by Greenlaw, Seconded by Veitch
Be it resolved that we do now Rise at 4:26 p.m. and Report on the Closed Session Item 4c)
Robin Dunn, CAO re: Labour relations/employee negotiations (Staffing).
Carried.
c) Robin Dunn, CAO re: Labour relations/employee negotiations (Staffing).
The following staff were present: Robin Dunn, Chief Administrative Officer; Andria Leigh,
Director, Development Services; Donna Hewitt, Director, Corporate Services; Janette Teeter,
Supervisor, Clerk's Services/Deputy Clerk
Motion No. SC191204-4
Moved by Keane, Seconded by Scott
Be it resolved that the confidential verbal information presented by Robin Dunn, CAO re:
Labour relations/employee negotiations (Staffing) be received.
Carried.
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Special Council Meeting Minutes —Wednesday, December 4, 2019.
5. Open Forum
None.
6. Reports of Municipal Officers:
a) CA02019-4, Robin Dunn, CAO re: Municipal Modernization Program - Expression of
Interest.
Motion No. SC191204-5
Moved by Greenlaw, Seconded by Veitch
Be it resolved
1. That CA02019-4, Robin Dunn, CAO re: Municipal Modernization Program - Expression of
Interest be received and adopted.
2. That Council support the submission of an Expression of Interest under Intake 1 of the
Municipal Modernization Program for the two identified projects, as outlined in
CA02019-4.
3. That the completed form be submitted under the Chief Administrative Officer's signature.
Carried.
b) CS2019-32 Donna Hewitt, Director, Corporate Services re: Interim Appointments -
External Organizations.
Motion No. SC191204-6
Moved by Keane, Seconded by Scott
Be it resolved
1. That CS2019-32 Donna Hewitt, Director, Corporate Services re: Interim Appointments -
External Organizations be received and adopted.
2. That Councillor Greenlaw be appointed to the Lake Simcoe Region Conservation
Authority Board of Directors until the current Council vacancies are filled.
3. That Councillor Scott be appointed to the Lake Simcoe Regional Airport Board of
Directors until December31, 2019.
4. That the Lake Simcoe Region Conservation Authority and Lake Simcoe Regional Airport
be notified of Council's decision under the Director, Corporate Services' signature.
Carried.
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Special Council Meeting Minutes — Wednesday, December 4, 2019.
7. Confirmation By -Law:
a) 2019-122: Being a by-law to confirm the proceedings of the Special Council meeting
held on Wednesday, December 4, 2019.
Motion No. SC191204-7
Moved by Veitch, Seconded by Greenlaw
Be it resolved that By -Law No. 2019-122: Being a by-law to confirm the proceedings of the
Special Council meeting held on Wednesday, December 4, 2019 be read a first, second and
third time, passed, be engrossed by the Deputy Clerk, signed and sealed by the Mayor.
Carried.
8. Questions from the Public Clarifying an Agenda Item:
None.
9. Adjournment:
a) Motion to Adjourn.
Motion No. C191204-8
Moved by Veitch, Seconded by Greenlaw
Be it resolved that we do now adjourn at 4:37 p.m.
Carried.
Mayor, H.S. ghes Dep ty Clerk, Janette Teeter
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