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Wednesday, November 27, 2019
The Township of Oro-Medonte
Council Meeting Minutes
Council Chambers
2018-2022 Council
Present: Mayor H.S. Hughes
Councillor Ian Veitch
Councillor Cathy Keane
Councillor Shawn Scott
Councillor Randy Greenlaw
4:32 p.m.
Staff Robin Dunn, Chief Administrative Officer; Mark DesLauriers, Chief
Present: Financial Officer/Treasurer; Andria Leigh, Director, Development
Services; Donna Hewitt, Director, Corporate Services; Curtis Shelswell,
Chief Municipal Law Enforcement Officer; Derek Witlib, Manager,
Planning Services; Justin Metras, Manager, Infrastructure and Capital
Projects; Jennifer Leggett, Communications & Public Relations Officer;
Jennifer Whitley, Coordinator, Economic Development/Communications;
Vanessa Cooper, Executive Assistant, Mayor & Council and CAO
1. Call to Order - Moment of Reflection:
Mayor H.S. Hughes assumed the Chair, called the meeting to order followed by a moment of
reflection.
2. Adoption of Agenda:
a) Motion to Adopt the Agenda.
Motion No. C191127-1
Moved by Greenlaw, Seconded by Veitch
Be it resolved that the agenda for the Council meeting of Wednesday, November 27,
2019 be received and adopted.
Carried.
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Council Meeting Minutes — Wednesday, November 27, 2019.
3. Disclosure of Pecuniary Interest:
None declared.
Motion No. C191127-2
Moved by Scott, Seconded by Keane
Be it resolved that Rule 14.21a) of Procedural By-law No. 2017-165 be suspended in order
to allow the meeting to proceed past the 4 hour adjournment requirement.
Carried.
4. Closed Session Items:
a) Motion to go In Closed Session.
Motion No. C191127-3
Moved by Greenlaw, Seconded by Veitch
Be it resolved that we do now go in Closed Session at 4:35 p.m. to discuss
• Solicitor -client privilege (Development Charge By -Law No. 2019-100);
• Personal matters about an identifiable individual; labour relations/employee negotiations
(Staffing).
Carried.
b) Motion to Rise and Report.
Motion No. C191127-4
Moved by Greenlaw, Seconded by Veitch
Be it resolved that we do now Rise at 6:14 p.m. and Recess until 7:00 p.m. at which time we
shall Report on the Closed Session Items 4
c) Robin Dunn, CAO, re: Solicitor -client privilege (Development Charge By -Law No. 2019-
100).
d) Robin Dunn, CAO, re: Personal matters about an identifiable individual; labour
relations/employee negotiations (Staffing) [from November 6, 2019 Human Resources
Committee meeting].
Carried.
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Council Meeting Minutes — Wednesday, November 27, 2019.
c) Robin Dunn, CAO, re: Solicitor -client privilege (Development Charge By -Law No. 2019-
100).
The following staff were present: Robin Dunn, Chief Administrative Officer; Mark
DesLauriers, Chief Financial Officer/Treasurer; Donna Hewitt, Director, Corporate Services;
Derek Witlib, Manager, Planning Services; Jennifer Whitley, Coordinator, Economic
Development/Communications; Vanessa Cooper, Executive Assistant, Mayor & Council and
CAO.
Motion No. C191127-5
Moved by Keane, Seconded by Scott
Be it resolved
1. That the confidential correspondence dated November 12 and 27, 2019 and presented by
Robin Dunn, CAO and Derek Witlib, Manager, Planning Services, re: Solicitor -client
privilege (Development Charge By -Law No. 2019-100) be received.
2. That staff proceed as directed by Council.
Carried.
d) Robin Dunn, CAO, re: Personal matters about an identifiable individual; labour
relations/employee negotiations (Staffing) [from November 6, 2019 Human Resources
Committee meeting].
The following staff were present: Robin Dunn, Chief Administrative Officer; Andria Leigh,
Director, Development Services; Donna Hewitt, Director, Corporate Services; Derek Witlib,
Manager, Planning Services; Vanessa Cooper, Executive Assistant, Mayor & Council and
CAO.
Motion No. C191127-6
Moved by Scott, Seconded by Keane
Be it resolved that the confidential verbal information presented by Robin Dunn, CAO, re:
Personal matters about an identifiable individual; labour relations/employee negotiations
(Staffing) [from November 6, 2019 Human Resources Committee meeting] be received.
Carried.
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Council Meeting Minutes — Wednesday, November 27, 2019.
5. Minutes of Council and Committees:
a) Minutes of Council meeting held on November 13, 2019.
Motion No. C191127-7
Moved by Veitch, Seconded by Greenlaw
Be it resolved that the draft minutes of the Council meeting held on Wednesday, November
13, 2019 be received and adopted as printed and circulated.
Carried.
b) Minutes of Heritage Committee meeting held on November 18, 2019.
Motion No. C191127-8
Moved by Veitch, Seconded by Greenlaw
Be it resolved that the draft minutes of the Heritage Committee meeting held on Monday,
November 18, 2019 be received.
Carried.
Motion No. C191127-9
Moved by Scott, Seconded by Keane
Be it resolved
1. That, per Motion No. HC191118-6 of the November 18, 2019 Heritage Committee
meeting, the verbal information presented by Andria Leigh, Director, Development
Services re: Doors Open and Alternative Funding for Program be received.
2. That the Township of Oro-Medonte proceed with the 2020 Doors Open event.
Carried.
6. Recognition of Achievements:
None.
7. Public Meetings:
None.
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Council Meeting Minutes — Wednesday, November 27, 2019.
8. Deputations:
a) Bill Anderson; Randy Hoover on behalf of Bass Lake Ratepayers Association re:
Shoreline Septic Systems [Refer to Item 12b)].
Correspondence was distributed to staff.
Motion No. C191127-10
Moved by Keane, Seconded by Scott
Be it resolved that the presentation by Bill Anderson and Stephen Davids on behalf of Bass
Lake Ratepayers Association re: Shoreline Septic Systems be received and referred to the
2020 budget deliberations.
Carried.
b) Lillian McConnell re: Short Term Rentals (STR) Airbnb [Refer to Item 12a)].
A petition as presented to members of Council and staff.
Motion No. C191127-11
Moved by Greenlaw, Seconded by Veitch
Be it resolved that the information presented by Lillian McConnell re: Short Term Rentals
(STR) Airbnb be received and considered in conjunction with the final report on this matter.
Carried.
c) Gord Knox; Kim Pressnail re: Short Term Rentals (STR) Airbnb [Refer to Item 12a)].
Mr. David Donnelly presented on Gord Knox's behalf.
Motion No. C191127-12
Moved by Greenlaw, Seconded by Veitch
Be it resolved that the information presented by David Donnelly re: Short Term Rental (STR)
Airbnb be received and considered in conjunction with the final report on this matter.
Carried.
9. Presentations:
None.
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Council Meeting Minutes — Wednesday, November 27, 2019.
10.Identification From the Public of an Agenda Item of Interest:
Provides an opportunity for members of the public to identify an agenda item which the
public member may request be brought forward and considered earlier in the meeting.
12b) DS2019-150, Garry McCartney, Chief Building Official, Building re: Septic
Maintenance Program - Bass Lake.
12d) CS2019-27, Donna Hewitt, Director, Corporate Services re: Vacancies on Council.
11.Open Forum
Four (4) individuals provided comments with respect to Item 12a).
One (1) individual provided comments with respect to Item 12d).
12.Reports of Municipal Officers:
b) DS2019-150, Garry McCartney, Chief Building Official, Building re: Septic
Maintenance Program - Bass Lake.
Motion No. C191127-13
Moved by Keane, Seconded by Scott
Be it resolved
1. That DS2019-150, Garry McCartney, Chief Building Official, Building re: Septic
Maintenance Program - Bass Lake be received and adopted, in principle.
2. That staff report back on Option 3 as outlined in this report.
Carried.
d) CS2019-27, Donna Hewitt, Director, Corporate Services re: Vacancies on Council.
Motion No. C191127-14
Moved by Veitch, Seconded by Greenlaw
Be it resolved
1. That CS2019-27, Donna Hewitt, Director, Corporate Services re: Vacancies on Council
be received and adopted.
2. That Council declares the Ward 2 Council seat vacant.
3. That Council declares the Deputy Mayor seat vacant.
4. And that staff report back with options for filling these vacancies as soon as possible.
Carried.
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Council Meeting Minutes — Wednesday, November 27, 2019.
a) DS2019-151 Andria Leigh, Director, Development Services re: Short Term Rentals
Update (STR) Airbnb.
Motion No. C191127-15
Moved by Keane, Seconded by Scott
Be it resolved that DS2019-151 Andria Leigh, Director, Development Services re: Short
Term Rentals Update (STR) Airbnb be received for information only.
Carried.
c) CS2019-28, Jennifer Whitley, Coordinator, Economic Development, Corporate Services,
re: Community Gateway Signage Design — Craighurst.
Motion No. C191127-16
Moved by Veitch, Seconded by Greenlaw
Be it resolved
1. That CS2019-28, Jennifer Whitley, Coordinator, Economic Development, Corporate
Services, re: Community Gateway Signage Design — Craighurst be received and adopted.
2. That the Community Gateway Signage Design for Craighurst be approved.
3. That staff be directed to execute the next steps of an RFP for fabrication and installation.
4. That staff report back regarding the award for fabrication and installation.
Carried.
e) Donna Hewitt, Director, Corporate Services, correspondence received November 15,
2019 from the County of Simcoe re: Amended Terms of Reference (TOR) for the Joint
Accessibility Advisory Committee (JAAC).
Motion No. C 191127-17
Moved by Keane, Seconded by Scott
Be it resolved
1. That the correspondence received November 15, 2019 from the County of Simcoe
and presented by Donna Hewitt, Director, Corporate Services, re: Amended Terms of
Reference (TOR) for the Joint Accessibility Advisory Committee (JAAC) be received.
2. That the Township of Oro-Medonte approve the Amended Terms of Reference (TOR)
for the Joint Accessibility Advisory Committee (JAAC) received November 15, 2019.
3. That the County of Simcoe be advised of Council's decision under the Acting Clerk's
signature.
Carried.
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Council Meeting Minutes — Wednesday, November 27, 2019.
f) Donna Hewitt, Director, Corporate Services, memorandum dated November 14, 2019 re:
2020 Conference Schedule for Council Members.
Motion No. C191127-18
Moved by Keane, Seconded by Scott
Be it resolved
1. That the memorandum dated November 14, 2019 and presented by Donna Hewitt,
Director, Corporate Services, re: 2020 Conference Schedule for Council Members be
received.
2. That Councillors Veitch, Scott, Keane be authorized to attend AMO- Ottawa Aug 16 to 19,
2020.
3. That the remaining Council members report to the CAO's Office by November 29, 2019.
4. That the CAO's office RSVP accordingly.
Carried.
g) CS2019-29, Donna Hewitt, Director, Corporate Services re: Community Safety and Well
Being Plan.
Motion No. C191127-19
Moved by Veitch, Seconded by Greenlaw
Be it resolved
1. That CS2019-29, Donna Hewitt, Director, Corporate Services re: Community Safety and
Well Being Plan be received.
2. That Community Safety and Well -Being be included as a priority in the Township of Oro-
Medonte's 2019-2022 Strategic Plan.
3. That the Township of Oro-Medonte participate in a collaborative initiative with the City of
Orillia and the Townships of Severn and Ramara, under the County of Simcoe's
leadership, to develop a joint Community Safety and Well -Being Plan in accordance with
the new legislative amendments outlined under Part XI, Section 143 of the current Police
Services Act, R.S.O. 1990, c. P. 15.
4. And that the Director, Corporate Services be appointed to the Geographical Municipal
Coordinating Committee to assist with the development of the joint Community Safety
and Well -Being Plan.
Carried.
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Council Meeting Minutes — Wednesday, November 27, 2019.
h) F12019-20, Janice MacDonald, Accounting Clerk re: Statement of Accounts Quarter 3 -
2019 July 1, 2019 — Sept 30, 2019.
Motion No. C191127-20
Moved by Keane, Seconded by Scott
Be it resolved
1. That F12019-20, Janice MacDonald, Accounting Clerk re: Statement of Accounts Quarter
3 - 2019 July 1, 2019 — Sept 30, 2019 be received for information only.
2. That the accounts for Quarter 3 -2019 totaling $15,530,420.73 are received.
Carried.
13. Reports of Members of Council:
a) Updates from Council Representatives — County of Simcoe and Township Partners
and Agencies.
The following member of Council provided updates: Mayor H.S. Hughes.
14. Consent Agenda:
a) Announcements of Interest to the Public:
1. Moonstone Santa Claus Parade and Christmas in the Park, Sunday, December 8,
2019, 1:00 p.m. Ramey Park, 5464 Line 8 North (behind Agnes Street in Moonstone)
2. Mayor & Council Holiday Skate, Friday, December 14, 2018, 6:00-7:20 p.m., Oro-
Medonte Community Center, 71 Line 4 North.
3. Warminster Santa Claus Parade, December 15, 2019, 2:00 p.m.
4. Township of Oro-Medonte, Notice, Holiday Office.
b) Correspondence dated November 13, 2019 from the Ministry of Economic and
Development Job Creation and Trade re: Job Site Challenge.
Staff Recommendation: To be Received for Information Only.
c) Minutes of Lake Simcoe Region Conservation Authority meeting held on Friday,
September 27, 2019.
Staff Recommendation: To be Received for Information Only.
d) Correspondence Received November 1, 2019 re: Ministry of Municipal Affairs and
Housing Update.
Staff Recommendation: To be Received for Information Only.
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Council Meeting Minutes — Wednesday, November 27, 2019.
Motion No. C191127-21
Moved by Greenlaw, Seconded by Veitch
Be it resolved that the staff recommendations with respect to the items listed under "Consent
Agenda Correspondence" be adopted as printed:
a) Announcements of Interest to the Public:
1. Moonstone Santa Claus Parade and Christmas in the Park, Sunday, December 8,
2019, 1:00 p.m. Ramey Park, 5464 Line 8 North (behind Agnes Street in Moonstone)
2. Mayor & Council Holiday Skate, Friday, December 14, 2018, 6:00-7:20 p.m., Oro-
Medonte Community Center, 71 Line 4 North.
3. Warminster Santa Claus Parade, December 15, 2019, 2:00 p.m.
4. Township of Oro-Medonte, Notice, Holiday Office.
b) Correspondence dated November 13, 2019 from the Ministry of Economic and
Development Job Creation and Trade re: Job Site Challenge.
Received for Information Only.
c) Minutes of Lake Simcoe Region Conservation Authority meeting held on Friday,
September 27, 2019.
Received for Information Only.
d) Correspondence Received November 1, 2019 re: Ministry of Municipal Affairs and
Housing Update.
Received for Information Only.
Carried.
15. Communications/Petitions:
a) Correspondence dated November 20, 2019, from Severn Sound Environmental
Association (SSEA) re: Tree Seedling Distribution Project — Request for Municipal
Assistance in 2020.
Motion No. C191127-22
Moved by Greenlaw, Seconded by Veitch
Be it resolved
1. That the correspondence dated November 20, 2019 from Michelle Hudolin, Wetlands and
Habitat Biologist, Severn Sound Environmental Association re: Tree Seedling Distribution
Project - Request to Consider Municipal Participation in 2020 be received.
2. That the Township of Oro-Medonte will support the distribution of materials and provide a
facility.
3. That the Council Members of the Township of Oro-Medonte will provide assistance with
the pick-up, sorting and distribution of tree seedlings in Oro-Medonte.
4. And That the applicant be advised of Council's decision under the Director, Operations
and Community Services' signature.
Carried.
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Council Meeting Minutes — Wednesday, November 27, 2019.
b) Correspondence received November 18, 2019 from Lucille Blainey re: Carriage Hills
Obsolescence Vote November 19, 2019.
Motion No. C191127-23
Moved by Scott, Seconded by Keane
Be it resolved that correspondence received November 18, 2019 from Lucille Blainey re:
Carriage Hills Obsolescence Vote November 19, 2019 be received for information.
Carried.
16. Notice of Motions:
None.
17. By -Laws:
a) 2019-114: A By -Law to Amend By -Law, 2018-044, "A By-law of The Corporation of the
Township of Oro-Medonte to Provide for the Imposition of Fees or Charges" (Fees and
Charges By-law).
b) 2019-116: A By-law to Appoint Municipal Law Enforcement Officers/Provincial Offences
Officers and to Repeal By-law Nos. 2018-027, 2019-072 and 2019-102.
Motion No. C191127-24
Moved by Scott, Seconded by Keane
Be it resolved that
a) 2019-114: A By -Law to Amend By -Law, 2018-044, "A By-law of The Corporation of the
Township of Oro-Medonte to Provide for the Imposition of Fees or Charges" (Fees and
Charges By-law);
b) 2019-116: A By-law to Appoint Municipal Law Enforcement Officers/Provincial Offences
Officers and to Repeal By-law Nos. 2018-027, 2019-072 and 2019-102.
be read a first, second and third time, passed, be engrossed by the Acting Clerk, signed and
sealed by the Mayor.
Carried.
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Council Meeting Minutes — Wednesday, November 27, 2019.
18.Closed Session Items (Unfinished Items):
None.
19. Confirmation By -Law:
a) 2019-115: Being a by-law to confirm the proceedings of the Council meeting held on
Wednesday, November 27, 2019.
Motion No. C191127-25
Moved by Greenlaw, Seconded by Veitch
Be it resolved that By -Law No. 2019-115: Being a by-law to confirm the proceedings of the
Council meeting held on Wednesday, November 27, 2019 be read a first, second and third
time, passed, be engrossed by the Acting Clerk, signed and sealed by the Mayor.
Carried.
20. Questions from the Public Clarifying an Agenda Item:
None.
21.Adjournment:
a) Motion to Adjourn.
Motion No. C191127-26
Moved by Greenlaw, Seconded by Veitch
Be it resolved that we do now adjourn at 9:55 p.m.
iiayor, H.S. . -
S
Actin Clerk, Robin Dunn
Carried.
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