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Proud Heritnge, Exciting Future
Wednesday, October 16, 2019
The Township of Oro-Medonte
Council Meeting Minutes
Council Chambers
2018-2022 Council
Present: Mayor H.S. Hughes
Deputy Mayor Scott Jermey
Councillor Ian Veitch
Councillor Scott Macpherson
Councillor Cathy Keane
Councillor Shawn Scott
Councillor Randy Greenlaw
Time: 9:00 a.m.
Staff Robin Dunn, Chief Administrative Officer
Present: Andria Leigh, Director, Development Services
Donna Hewitt, Director, Corporate Services
Shawn Binns, Director, Operations and Community Services
Curtis Shelswell, Chief Municipal Law Enforcement Officer
Tamara Obee, Manager, Human Resources, Health & Safety
Janette Teeter, Supervisor, Clerk's Services/Deputy Clerk
Justin Metras, Manager, Infrastructure and Capital Projects
Vanessa Cooper, Executive Assistant Mayor & Council and CAO
1. Call to Order - Moment of Reflection:
Mayor H.S. Hughes assumed the Chair, called the meeting to order followed by a moment of
reflection.
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Council Meeting Minutes —Wednesday, October 16, 2019.
2. Adoption of Agenda:
a) Motion to Adopt the Agenda.
Motion No. C191016-1
Moved by Veitch, Seconded by Greenlaw
Be it resolved that the agenda for the Council meeting of Wednesday, October 16, 2019
be received and adopted.
Carried.
3. Disclosure of Pecuniary Interest:
None declared.
5. Minutes of Council and Committees:
a) Minutes of Council meeting held on Wednesday, September 25, 2019.
Motion No. C191016-2
Moved by Scott, Seconded by Keane
Be it resolved that the draft minutes of the Council meeting held on Wednesday, September
25, 2019 be received and adopted as printed and circulated.
Carried.
6. Recognition of Achievements:
None.
7. Public Meetings:
None.
8. Deputations:
None.
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Council Meeting Minutes — Wednesday, October 16, 2019.
9. Presentations:
a) Aisha Chiandet, Water Scientist, Severn Sound Environmental Association (SSEA) re:
Bass Lake Water Quality Report.
Motion No. C191016-3
Moved by Veitch, Seconded by Greenlaw
Be it resolved that the correspondence dated September 30, 2019 and presentation dated
October 16, 2019 by Aisha Chiandet, Water Scientist, Severn Sound Environmental
Association (SSEA) re: Bass Lake Water Quality Report be received and considered in
conjunction with the 2020 budget request.
Carried.
10. Identification From the Public of an Agenda Item of Interest:
Provides an opportunity for members of the public to identify an agenda item which the
public member may request be brought forward and considered earlier in the meeting.
13b) Mayor H.S. Hughes re: Request for Update on Process/Timelines on Line 6 North
/ Horseshoe Valley Intersection Options.
11. Open Forum:
The Open Forum provides an opportunity for the public to provide verbal comments to
Council, in Open Session, on matters scheduled on the current agenda, and shall be
conducted as follows:
Three (3) individuals provided comments with respect to Item 13b).
13. Reports of Members of Council:
b) Mayor H.S. Hughes re: Request for Update on Process/Timelines on Line 6 North /
Horseshoe Valley Intersection Options.
Motion No. C191016-4
Moved by Greenlaw, Seconded by Scott
Be it resolved that the verbal information presented by Mayor H.S. Hughes and Andria
Leigh, Director, Development Services re: Request for Update on Process/Timelines on
Line 6 North / Horseshoe Valley Intersection Options be received.
Carried.
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Council Meeting Minutes — Wednesday, October 16, 2019.
12. Reports of Municipal Officers:
a) CS2019-20, Donna Hewitt, Director, Corporate Services re: Acquisition/ Disposition of
Land — Ross Road / Highway 11 South.
Motion No. C191016-5
Moved by Macpherson, Seconded by Scott
Be it resolved that CS2019-20, Donna Hewitt, Director, Corporate Services re: Acquisition/
Disposition of Land — Ross Road / Highway 11 South be received for information only.
Carried.
13. Reports of Members of Council:
a) Updates from Council Representatives — County of Simcoe and Township Partners
and Agencies.
The following member of Council provided updates:
Councillor Veitch
Councillor Macpherson
14. Consent Agenda:
a) Announcements of Interest to the Public:
1. Ontario Energy Board Notice re: EB -2019-0183 - Owen Sound Reinforcement
Project Leave to Construct & Rate M17 Application - Notice of Application, Hearing
Deadline October 21, 2019.
b) Correspondence dated September 20, 2019 from Anita Dubreau, Chair, Board of Health,
Simcoe Muskoka District Health Unit (SMDHU) re: Call for Restrictions on Vaping and
Flavoured E -Cigarettes.
Staff Recommendation: Receive for Information Only.
c) Correspondence received October 1, 2019 from Simcoe Muskoka District Health Unit
(SMDHU) re: 2018-2019 Annual Community Report.
Staff Recommendation: Receive for Information Only.
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Council Meeting Minutes — Wednesday, October 16, 2019.
d) Correspondence dated September 24, 2019 from Steve Clark, Minister, Ministry of
Municipal Affairs and Housing re: Building Code Services Transformation.
Staff Recommendation: Receive for Information Only.
e) Correspondence dated September 25, 2019 from Marcia Wallace, Assistant Deputy
Minister, Municipal Services Division, Ministry of Municipal Affairs and Housing re:
Adding a Second Unit in an Existing House.
Staff Recommendation: Receive for Information Only.
f) Correspondence dated October 1, 2019 from Laurie Barron, Corporate Services
Coordinator, Severn Sound Environmental Association (SSEA) re: Annual Partners
Reception, Thursday, November 7, 2019, 6:30p.m.-9:OOp.m., The Heights of Horseshoe,
1106 Horseshoe Valley Road West.
Staff Recommendation: Receive for Information Only.
g) Correspondence dated October 4, 2019 from Michael Walters, Chief Administrative
Officer, Lake Simcoe Region Conservation Authority (LSRCA) re: 2019 Conservation
Awards Ceremony, Thursday, November 7, 2019, 6:OOp.m. — 8:30 p.m., Madsen's
Greenhouse, 160 Bayview Parkway, Newmarket.
Staff Recommendation: Receive for Information Only.
Motion No. C191016-6
Moved by Scott, Seconded by Macpherson
Be it resolved that the staff recommendations with respect to items listed under Consent
Agenda be adopted as printed:
a) Announcements of Interest to the Public:
1. Ontario Energy Board Notice re: EB -2019-0183 - Owen Sound Reinforcement Project
Leave to Construct & Rate M17 Application - Notice of Application, Hearing Deadline
October 21, 2019.
b) Correspondence dated September 20, 2019 from Anita Dubreau, Chair, Board of Health,
Simcoe Muskoka District Health Unit (SMDHU) re: Call for Restrictions on Vaping and
Flavoured E -Cigarettes.
Received for Information Only.
c) Correspondence received October 1, 2019 from Simcoe Muskoka District Health Unit
(SMDHU) re: 2018-2019 Annual Community Report.
Received for Information Only.
d) Correspondence dated September 24, 2019 from Steve Clark, Minister, Ministry of
Municipal Affairs and Housing re: Building Code Services Transformation.
Received for Information Only.
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Council Meeting Minutes —Wednesday, October 16, 2019.
e) Correspondence dated September 25, 2019 from Marcia Wallace, Assistant Deputy
Minister, Municipal Services Division, Ministry of Municipal Affairs and Housing re:
Adding a Second Unit in an Existing House.
Received for Information Only.
f) Correspondence dated October 1, 2019 from Laurie Barron, Corporate Services
Coordinator, Severn Sound Environmental Association (SSEA) re: Annual Partners
Reception, Thursday, November 7, 2019, The Heights of Horseshoe, 1106 Horseshoe
Valley Road West.
Received for Information Only.
g) Correspondence dated October 4, 2019 from Michael Walters, Chief Administrative
Officer, Lake Simcoe Region Conservation Authority (LSRCA) re: 2019 Conservation
Awards Ceremony, Thursday, November 7, 2019, 6:OOp.m. — 8:30 p.m., Madsen's
Greenhouse, 160 Bayview Parkway, Newmarket.
Received for Information Only.
Carried.
15. Communications/Petitions:
a) Correspondence dated September 30, 2019 from David Carson re: Outdoor Wood
Furnaces.
Motion No. C191016-7
Moved by Keane, Seconded by Scott
Be it resolved that the correspondence dated September 30, 2019 from David Carson re:
Outdoor Wood Furnaces be received; that staff investigate the matter further and report back
to Council.
Carried.
16. Notice of Motions:
None.
Motion No. C191016-8
Moved by Keane, Seconded by Scott
Be it resolved that Rule 14.21 a) of Procedural By-law No. 2017-165 be suspended in
order to allow the meeting to proceed past the 4 hour adjournment requirement.
Carried.
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Council Meeting Minutes — Wednesday, October 16, 2019.
4. Closed Session Items:
a) Motion to go In Closed Session.
Motion No. C191016-9
Moved by Jermey, Seconded by Greenlaw
Be it resolved that we do now go in Closed Session at 10:01 a.m. to discuss
• Acquisition/disposition of land (Potential Acquisition/Disposition, Municipal
Accommodation Needs);
• Labour relations/employee negotiations (Collective Bargaining) (Staffing Update);
• Litigation affecting the municipality (Environmental Compliance Approval (ECA)
Service Connection)
• Acquisition/disposition of land; Litigation affecting the municipality (Potential
Acquisition; Enforcement).
Carried.
b) Motion to Rise and Report
Motion No. C191016-10
Moved by Keane, Seconded by Macpherson
Be it resolved that we do now Rise at 1:22 p.m. and Report on the Closed Session
Items 4
e) Tamara Obee, Manager, Human Resources; Health & Safety re: Labour
relations/employee negotiations (Collective Bargaining).
f) Robin Dunn, CAO; Andria Leigh, Director, Development Services re: Labour
relations/employee negotiations (Staffing Update).
and that Closed Session Items 4
c) Robin Dunn, CAO re: Litigation affecting the municipality (Environmental Compliance
Approval (ECA) Service Connection).
d) Shawn Binns, Director, Operations and Community Services re:
Acquisition/disposition of land (Potential Acquisition/Disposition, Municipal
Accommodation Needs).
g) Robin Dunn, CAO re: Acquisition/disposition of land; Litigation affecting the
municipality (Potential Acquisition; Enforcement).
be brought forward concluding a recess.
Carried.
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Council Meeting Minutes — Wednesday, October 16, 2019
e) Tamara Obee, Manager, Human Resources; Health & Safety re: Labour
relations/employee negotiations (Collective Bargaining).
Staff Present: Robin Dunn, CAO; Andria Leigh, Director, Development Services; Shawn
Binns, Director, Operations and Community Services; Donna Hewitt, Director, Corporate
Services, Tamara Obee, Manager, Human Resources/Health & Safety; Janette Teeter,
Supervisor, Clerk's Services/Deputy Clerk.
Motion No. C191016-11
Moved by Scott, Seconded by Keane
Be it resolved
1. That the confidential PowerPoint presentation presented by Tamara Obee, Manager,
Human Resources, Health & Safety re: Labour relations/employee negotiations
(Collective Bargaining) be received and adopted.
2. And That the appropriate by-law be brought forward for execution.
Carried.
f) Robin Dunn, CAO; Andria Leigh, Director, Development Services re: Labour
relations/employee negotiations (Staffing Update).
Staff Present: Robin Dunn, CAO; Andria Leigh, Director, Development Services; Donna
Hewitt, Director, Corporate Services, Curtis Shelswell, Chief Municipal Law Enforcement
Officer; Tamara Obee, Manager, Human Resources/Health & Safety; Janette Teeter,
Supervisor, Clerk's Services/Deputy Clerk,
Motion No. C191016-12
Moved by Scott, Seconded by Macpherson
Be it resolved that the confidential verbal information presented by Robin Dunn, CAO; Andria
Leigh, Director, Development Services and Tamara Obee, Manager, Human Resources,
Health & Safety re: Labour relations/employee negotiations (Staffing Update -Municipal Law
Enforcement Officer) be received and endorsed by Council.
Carried.
Council recessed at 1:24 p.m. and reconvened at 2:06 p.m.
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Council Meeting Minutes —Wednesday, October 16, 2019.
a) Motion to go In Closed Session.
Motion No. C191016-13
Moved by Greenlaw, Seconded by Jermey
Be it resolved that we do now go in Closed Session at 2:06 p.m. to discuss
• Acquisition/disposition of land (Potential Acquisition/Disposition, Municipal
Accommodation Needs);
• Litigation affecting the municipality (Environmental Compliance Approval (ECA)
Service Connection)
• Acquisition/disposition of land; Litigation affecting the municipality (Potential
Acquisition; Enforcement).
Carried.
b) Motion to Rise and Report.
Motion No. C191016-14
Moved by Greenlaw, Seconded by Veitch
Be it resolved that we do now Rise at 5:09 p.m. and Report on the Closed Session Items 4
c) Robin Dunn, CAO re: Litigation affecting the municipality (Environmental Compliance
Approval (ECA) Service Connection).
d) Shawn Binns, Director, Operations and Community Services re: Acquisition/disposition of
land (Potential Acquisition/Disposition, Municipal Accommodation Needs).
g) Robin Dunn, CAO re: Acquisition/disposition of land; Litigation affecting the municipality
(Potential Acquisition; Enforcement).
Carried.
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Council Meeting Minutes —Wednesday, October 16, 2019.
g) Robin Dunn, CAO re: Acquisition/disposition of land; Litigation affecting the
municipality (Potential Acquisition; Enforcement).
Staff Present: Robin Dunn, CAO; Donna Hewitt, Director, Corporate Services; Curtis
Shelswell, Chief Municipal Law Enforcement Officer; Derek Witlib, Manager, Planning
Services; Janette Teeter, Supervisor, Clerk's Services/Deputy Clerk; Vanessa Cooper,
Executive Assistant, Mayor & Council and CAO.
Motion No. C191016-15
Moved by Greenlaw, Seconded by Jermey
Be it resolved
1. That the confidential verbal information presented by Robin Dunn, CAO; Councillor Scott
and Derek Witlib, Manager, Planning Services re: Acquisition/disposition of land;
Litigation affecting the municipality (Potential Acquisition; Enforcement) be received.
2. That staff proceed as directed.
Carried.
d) Shawn Binns, Director, Operations and Community Services re: Acquisition/disposition
of land (Potential Acquisition/Disposition, Municipal Accommodation Needs).
Staff Present: Robin Dunn, CAO; Andria Leigh, Director, Development Services; Shawn
Binns, Director, Operations and Community Services; Donna Hewitt, Director, Corporate
Services; Janette Teeter, Supervisor, Clerk's Services/Deputy Clerk; Vanessa Cooper,
Executive Assistant, Mayor & Council and CAO.
Motion No. C191016-16
Moved by Keane, Seconded by Scott
Be it resolved
That the confidential PowerPoint presentation dated October 16, 2019 and presented by
Shawn Binns, Director, Operations and Community Services re: Acquisition/disposition of
land (Potential Acquisition/Disposition, Municipal Accommodation Needs) be received.
That staff proceed as directed by Council.
Carried.
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Council Meeting Minutes — Wednesday, October 16, 2019.
c) Robin Dunn, CAO re: Litigation affecting the municipality (Environmental Compliance
Approval (ECA) Service Connection).
Staff Present: Robin Dunn, CAO; Andria Leigh, Director, Development Services; Shawn
Binns, Director, Operations and Community Services; Donna Hewitt, Director, Corporate
Services; Janette Teeter, Supervisor, Clerk's Services/Deputy Clerk; Vanessa Cooper,
Executive Assistant, Mayor & Council and CAO.
Motion No. C191016-17
Moved by Scott, Seconded by Keane
Be it resolved
1. That the confidential verbal information presented by Robin Dunn, CAO re: Litigation
affecting the municipality (Environmental Compliance Approval (ECA) Service
Connection) be received.
2. That staff proceed as outlined.
Carried.
17. By -Laws:
a) 2019-096: A By-law to Appoint Fence Viewers and to Repeal By -Law No. 2006-090.
b) 2019-097: A By -Law to Authorize the Execution of an Agreement Between The
Township of Oro-Medonte and The Canadian Union of Public Employees and Its Local
2380-04.
Motion No. C191016-18
Moved by Greenlaw, Seconded by Veitch
Be it resolved that
a) 2019-096: A By-law to Appoint Fence Viewers and to Repeal By -Law No. 2006-090.
b) 2019-097: A By -Law to Authorize the Execution of an Agreement Between The
Township of Oro-Medonte and The Canadian Union of Public Employees and Its Local
2380-04.
be read a first, second and third time, passed, be engrossed by the Deputy Clerk, signed
and sealed by the Mayor.
Carried.
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Council Meeting Minutes — Wednesday, October 16, 2019.
18. Closed Session Items (Unfinished Items):
1"M
19.Confirmation By -Law:
a) 2019-095: Being a by-law to confirm the proceedings of the Council meeting held on
Wednesday, October 16, 2019.
Motion No. C191016-19
Moved by Scott, Seconded by Macpherson
Be it resolved that By -Law No. 2019-095: Being a by-law to confirm the proceedings of the
Council meeting held on Wednesday, October 16, 2019 be read a first, second and third
time, passed, be engrossed by the Deputy Clerk, signed and sealed by the Mayor.
Carried.
20. Questions from the Public Clarifying an Agenda Item:
None.
21. Adjournment:
a) Motion to Adjourn.
Motion No. C191016-20
Moved by Veitch, Seconded by Greenlaw
Be it resolved that we do now adjourn at 5:10 p.m.
Carried.
Dep ty Clerk, Janette Teeter
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