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09 11 2019 Council MinutesTownship of Proud Heritage, Exciting Future Wednesday, September 11, 2019 The Township of Oro-Medonte Council Meeting Minutes Council Chambers 2018-2022 Council Present: Mayor H.S. Hughes Deputy Mayor Scott Jermey Councillor Ian Veitch Councillor Scott Macpherson Councillor Cathy Keane Councillor Shawn Scott Councillor Randy Greenlaw Staff Robin Dunn, Chief Administrative Officer Present: Mark DesLauriers, Chief Financial Officer/Treasurer Andria Leigh, Director, Development Services Donna Hewitt, Director, Corporate Services Shawn Binns, Director, Operations and Community Services Curtis Shelswell, Chief Municipal Law Enforcement Officer Janette Teeter, Supervisor, Clerk's Services/Deputy Clerk Shannon Stewart, Deputy Treasurer/Tax Collector Karla Musso-Garcia, Manager, Operations Justin Metras, Manager, Infrastructure and Capital Projects Jenny Leggett, Communications & Public Relations Officer 1. Call to Order - Moment of Reflection: Time: 8:39 a.m. Mayor H.S. Hughes assumed the Chair, called the meeting to order followed by a moment of reflection. Page 1 of 20 Council Meeting Minutes -Wednesday, September 11, 2019. 2. Adoption of Agenda: a) Motion to Adopt the Agenda. Motion No. C190911-1 Moved by Greenlaw, Seconded by Jermey Be it resolved that the agenda for the Council meeting of Wednesday, September 11, 2019 be received and adopted; That the following correspondence be received: Re: Item 12a): • Zuzana and Peter Bleha dated September 8, 2019; and Grant and Jan Ferguson dated September 8, 2019; Alana and David Jones dated September 10, 2019. Re: Item 17a): • Lois Brisbois dated September 7, 2019; Loibzy email dated September 7, 2019; Nianne Foley dated September 7, 2019; Ross Ballantyne dated September 7, 2019; John and Ann McGee dated September 7, 2019; Kyle Roberts dated September 7, 2019; Derek Rafuse dated September 8, 2019; Carol Anderson dated September 8, 2019; Leah & Michael Deckers dated September 8, 2019; Sonia Faryna dated September 8, 2019; Kim Kearns dated September 8, 2019; Laurie Forbes dated September 9, 2019; Ruth McKay, Jim Purnell dated September 9, 2019; David Kennedy, President, Copeland Forest Friends Association dated September 9, 2019; Ingrid VanderMarel dated September 9, 2019; Tricia Cook dated September 9, 2019; Mackenzie Cook dated September 9, 2019; William Cook dated September 9, 2019; Ryan Palmer dated September 9, 2019; Chris Ford dated September 9, 2019; Mike Szalay dated September 9, 2019; Genevieve Buss dated September 9, 2019; Denise and Peter Osborne September 9, 2019; Matt Strickland dated September 9, 2019; Ray and Diane Mandeville dated September 9, 2019; Nicole Bonneville dated September 9, 2019; Brittany Cook dated September 9, 2019; Les Houle dated September 9, 2019; Irene Adams dated September 9, 2019; Wesley Thornton dated September 9, 2019; Brian Charman dated September 9, 2019; Alana and David Jones dated September 10, 2019; Joe and Susan Kelly dated September 10, 2019; Jerry Young received September 10, 2019. Carried. Motion No. C190911-2 Moved by Keane, Seconded by Scott Be it resolved that Rule 14.21 a) of Procedural By-law No. 2017-165 be suspended in order to allow the meeting to proceed past the 4 hour adjournment requirement. Carried. Page 2 of 20 Council Meeting Minutes —Wednesday, September 11, 2019. 3. Disclosure of Pecuniary Interest: None declared. 4. Closed Session Items: a) Motion to go In Closed Session. Motion No. C190911-3 Moved by Greenlaw, Seconded by Veitch Be it resolved that we do now go in Closed Session at 8:41 a.m. to discuss • Personal matters about an identifiable individual (Fence -Viewer Appointments); • Solicitor -client privilege (Short Term Rentals (Airbnb)). Carried. b) Motion to Rise and Report. Motion No. C190911-4 Moved by Scott, Seconded by Keane Be it resolved that we do now Rise at 10:30 a.m. and Report on the Closed Session Items 4 c) Janette Teeter, Deputy Clerk re: Personal matters about an identifiable individual (Fence - Viewer Appointments); d) Andria Leigh, Director, Development Services re: Solicitor -client privilege (Short Term Rentals (Airbnb)). Carried. Page 3 of 20 Council Meeting Minutes — Wednesday, September 11, 2019. c) Janette Teeter, Deputy Clerk re: Personal matters about an identifiable individual (Fence -Viewer Appointments). The following staff were present: Robin Dunn, Chief Administrative Officer Andria Leigh, Director, Development Services Donna Hewitt, Director, Corporate Services Curtis Shelswell, Chief Municipal Law Enforcement Officer Janette Teeter, Supervisor, Clerk's Services/Deputy Clerk Motion No. C190911-5 Moved by Veitch, Seconded by Greenlaw Be it resolved 1. That Confidential Report No. CS2019-18, Janette Teeter, Deputy Clerk re: Personal matters about an identifiable individual (Fence -Viewer Appointments) be received and adopted. 2. That Option 2, as amended, and outlined in Confidential Report No. CS2019-18, be approved. 3. That the appropriate by-law be brought forward for Council's consideration. 4. That staff proceed accordingly. Carried. d) Andria Leigh, Director, Development Services re: Solicitor -client privilege; litigation affecting the municipality (Short Term Rentals (Airbnb)). The following staff were present: Robin Dunn, Chief Administrative Officer Andria Leigh, Director, Development Services Donna Hewitt, Director, Corporate Services Curtis Shelswell, Chief Municipal Law Enforcement Officer Janette Teeter, Supervisor, Clerk's Services/Deputy Clerk Ed Veldboom, Russell, Christie, LLP Motion No. C190911-6 Moved by Scott, Seconded by Keane Be it resolved 1. That the confidential correspondence dated September 4 and August 26, 2019 and confidential verbal information presented by Andria Leigh, Director, Development Services and Ed Veldboom, Russell, Christie, LLP re: Solicitor -client privilege; litigation affecting the municipality (Short Term Rentals (Airbnb)) be received. 2. That staff and legal counsel proceed as directed by Council. Carried. Page 4 of 20 Council Meeting Minutes —Wednesday, September 11, 2019. 5. Minutes of Council and Committees: a) Minutes of Special Council meeting held on Monday, August 12, 2019. Motion No. C190911-7 Moved by Veitch, Seconded by Greenlaw Be it resolved that the draft minutes of the Special Council meeting held on Monday, August 12, 2019 be received and adopted as printed and circulated. Carried. b) Minutes of Council meeting held on Wednesday, August 14, 2019. Motion No. C190911-8 Moved by Scott, Seconded by Macpherson Be it resolved that the draft minutes of the Council meeting held on Wednesday, August 14, 2019 be received and adopted as printed and circulated. Carried. 6. Recognition of Achievements: None. 7. Public Meetings: None. 8. Deputations: a) Raymond Gingras re: Notice of Consideration to Declare Property to be Surplus Through Proposed Sale of Land By -Law (50 Fairway Court). Motion No. C190911-9 Moved by Keane, Seconded by Scott Be it resolved that the correspondence dated August 12, 2019 and information presented by Raymond Gingras re: Notice of Consideration to Declare Property to be Surplus Through Proposed Sale of Land By -Law (50 Fairway Court) be received and considered in conjunction with Item 12a) CS2019-19, Donna Hewitt, Director, Corporate Services re: Acquisition/ Disposition of Land — 50 Fairway Court. Carried. Page 5 of 20 Council Meeting Minutes—Wednesday, September 11, 2019. b) Michael and Caitlin Beresford on behalf of the Pollinator Habitat Committee and the Huronia Beekeeper's Association (HBKA) re: Developing a Partnership with Oro- Medonte and providing information regarding boulevards, green spaces and unused land owned by the Township. Motion No. C190911-10 Moved by Greenlaw, Seconded by Veitch Be it resolved 1. That the correspondence dated August 20, 2019 and presentation dated September 11, 2019 and presented by Michael Beresford, on behalf of the Pollinator Habitat Committee and the Huronia Beekeeper's Association (HBKA), re: Developing a Partnership with Oro- Medonte and providing information regarding boulevards, green spaces and unused land owned by the Township be received. 2. That the Township of Oro-Medonte Operations and Community Services' department liaise with the HBKA to review opportunities and potential pilot projects within the Township of Oro-Medonte. Carried. 9. Presentations: a) V.A. (Veronica) Eaton, Inspector, Detachment Commander, Orillia Ontario Provincial Police (OPP) re: Q2 2019 - Quarterly Statistic Update. Motion No. C190911-11 Moved by Jermey, Seconded by Greenlaw Be it resolved that the correspondence dated September 3, 2019 and presented by S/Sgt Rusty Watson, Orillia OPP re: Q2 2019 - Quarterly Statistic Update be received. Carried. b) Mike Walters, CAO, Lake Simcoe Region Conservation Authority (LSRCA) re: Update on 2019 Annual Operating Priorities. Motion No. C190911-12 Moved by Scott, Seconded by Keane Be it resolved that the PowerPoint presentation dated September 11, 2019 and presented by Mike Walters, CAO, Lake Simcoe Region Conservation Authority (LSRCA) re: Update on 2019 Annual Operating Priorities be received. Carried. Page 6 of 20 Council Meeting Minutes — Wednesday, September 11, 2019. 10.Identification From the Public of an Agenda Item of Interest: Provides an opportunity for members of the public to identify an agenda item which the public member may request be brought forward and considered earlier in the meeting. 12a) CS2019-19, Donna Hewitt, Director, Corporate Services re: Acquisition/ Disposition of Land — 50 Fairway Court. 12b) OCS2019-28, Shawn Binns, Director, Operations and Community Services re: Edgar Community Hall — Community Ownership. 15e) Correspondence dated August 30, 2019 from Edgar Community Hall Board (Corporation) re: Request for Additional Transitional Funding. 17a) 2019-079: Being a By-law to Permit All -Terrain, Multi -Purpose Off -Highway Utility and Recreational Off -Highway Vehicles on Municipal Highways (Off -Road Vehicles By-law) and to repeal By -Law No. 2019-078. 11. Open Forum: Two (2) individuals provided comments with respect to Item 12b) and 15e). Four (4) individuals provided comments with respect to Item 12a). Six (6) individuals provided comments with respect to Item 17a). 12. Reports of Municipal Officers: b) OCS2019-28, Shawn Binns, Director, Operations and Community Services re: Edgar Community Hall — Community Ownership. Motion No. C190911-13 Moved by Veitch, Seconded by Greenlaw Be it resolved 1. That OCS2019-28, Shawn Binns, Director, Operations and Community Services re: Edgar Community Hall — Community Ownership be received and adopted. 2. That the "Business Plan for Edgar Community Hall, Community Ownership and Structure" dated May 23, 2019 and submitted by the Edgar Community Hall Association be approved. 3. That the draft Agreement of Purchase and Sale, substantively in the form attached, as outlined in OCS2019-28 be approved. 4. That the appropriate by-law be brought forward for Council's consideration. 5. That the Edgar Community Hall Association be advised of Council's decision under the Director, Operations and Community Services' signature. Carried. Page 7 of 20 Council Meeting Minutes —Wednesday, September 11, 2019. 15. Communications/Petitions: e) Correspondence dated August 30, 2019 from Edgar Community Hall Board (Corporation) re: Request for Additional Transitional Funding. Motion No. C190911-14 Moved by Veitch, Seconded by Greenlaw Be it resolved that the correspondence dated August 30, 2019 from Edgar Community Hall Board (Corporation) re: Request for Additional Transitional Funding be received and considered at the December 18, 2019 Special Council meeting in conjunction with the 2020 budget deliberations. Carried. 17. By -Laws: a) 2019-079: Being a By-law to Permit All -Terrain, Multi -Purpose Off -Highway Utility and Recreational Off -Highway Vehicles on Municipal Highways (Off -Road Vehicles By-law) and to repeal By -Law No. 2019-078. Motion No. C190911-15 (Amendment) Moved by Veitch, Seconded by Macpherson Be it resolved that the motion with respect to By -Law No. 2019-079, be amended, to remove Ingram Road, from the permitted road segments, as identified on Schedule D between Penetanguishene Road and Line 3 North. Defeated. Recorded Vote Requested by Councillor Veitch Councillor Veitch Yea Councillor Greenlaw Yea Deputy Mayor Jermey Nay Councillor Keane Nay Councillor Macpherson Yea Councillor Scott Nay Mayor H.S. Hughes Nay Page 8 of 20 Council Meeting Minutes —Wednesday, September 11, 2019. Motion No. C190911-16 (Amendment) Moved by Jermey, Seconded by Scott Be it resolved that the motion with respect to By -Law No. 2019-079, be amended to move the northern boundary of Schedule A to Old Barrie Road from Line 1 North to Line 15 North, on a trial basis, to be reviewed with required updates upon the implementation of new provincial regulations. Carried. Recorded Vote Requested by Councillor Scott Councillor Scott Yea Councillor Veitch Nay Councillor Greenlaw Yea Deputy Mayor Jermey Yea Councillor Keane Yea Councillor Macpherson Yea Mayor H.S. Hughes Yea Motion No. C190911-17 Moved by Scott, Seconded by Keane Be it resolved that a) 2019-079: Being a By-law to Permit All -Terrain, Multi -Purpose Off -Highway Utility and Recreational Off -Highway Vehicles on Municipal Highways (Off -Road Vehicles By-law) and to repeal By -Law No. 2019-078, as amended, to move the northern boundary of Schedule A to Old Barrie Road from Line 1 North to Line 15 North, on a trial basis, to be reviewed with required updates upon the implementation of new provincial regulations be read a first, second and third time, passed, be engrossed by the Deputy Clerk, signed and sealed by the Mayor. Recorded Vote Requested by Councillor Veitch Councillor Veitch Nay Councillor Greenlaw Yea Deputy Mayor Jermey Yea Councillor Keane Yea Councillor Macpherson Yea Councillor Scott Yea Mayor H.S. Hughes Yea Carried as Amended. Page 9 of 20 Council Meeting Minutes—Wednesday, September 11, 2019. 14. Consent Agenda: a) Announcements of Interest to the Public: 1. Severn Sound Environmental Association (SSEA), Call for Nominations for Environmental Heroes, Deadline, September 30, 2019. b) Minutes of Nottawasaga Valley Conservation Authority meeting held on Friday, June 28, 2019 and Highlights of meeting held on Friday, August 23, 2019. Staff Recommendation: Receive for Information Only. c) Correspondence dated August 13, 2019 from County of Simcoe re: County Investment Ensures the Sky is the Limit for the Future of Lake Simcoe Regional Airport. Staff Recommendation: Receive for Information Only. d) Correspondence dated August 13, 2019 from Deby Wood re: Oro-Medonte Firefighters and Moonstone Park and Recreation Golf Tournament. Staff Recommendation: Receive for Information Only. e) Comments received re: Acquisition/disposition of Land - 50 Fairway Court. 1. Debbie Palmer dated September 3, 2019; 2. Sheila Smith dated September 4, 2019. Staff Recommendation: Receive and consider in conjunction with Item 12a), CS2019-19. f) Comments received re: Off -Road Vehicles By-law. 1. Jim Purnell dated August 30, 2019; 2. Helen Hansen dated August 31, 2019; 3. Marion Lerman & Mike Wandzura dated August 26, 2019. Staff Recommendation: Receive and consider in conjunction with Item 17a), 2019- 079. Page 10 of 20 Council Meeting Minutes — Wednesday, September 11, 2019. Motion No. C190911-18 Moved by Keane, Seconded by Scott Be it resolved that the staff recommendations with respect to items listed under Consent Agenda be adopted as printed: a) Announcements of Interest to the Public: Severn Sound Environmental Association (SSEA), Call for Nominations for Environmental Heroes, Deadline, September 30, 2019. b) Minutes of Nottawasaga Valley Conservation Authority meeting held on Friday, June 28, 2019 and Highlights of meeting held on Friday, August 23, 2019. Received for Information Only. c) Correspondence dated August 13, 2019 from County of Simcoe re: County Investment Ensures the Sky is the Limit for the Future of Lake Simcoe Regional Airport. Received for Information Only. d) Correspondence dated August 13, 2019 from Deby Wood re: Oro-Medonte Firefighters and Moonstone Park and Recreation Golf Tournament. Received for Information Only e) Comments received re: Acquisition/disposition of Land - 50 Fairway Court. 1. Debbie Palmer dated September 3, 2019; 2. Sheila Smith dated September 4, 2019. Received and considered in conjunction with Item 12a), CS2019-19. f) Comments received re: Off -Road Vehicles By-law. 1. Jim Purnell dated August 30, 2019; 2. Helen Hansen dated August 31, 2019; 3. Marion Lerman & Mike Wandzura dated August 26, 2019. Received and considered in conjunction with Item 17a), 2019-079. Carried. Page 11 of 20 Council Meeting Minutes —Wednesday, September 11, 2019. 12. Reports of Municipal Officers: a) CS2019-19, Donna Hewitt, Director, Corporate Services re: Acquisition/ Disposition of Land — 50 Fairway Court. Motion No. C190911-19 Moved by Jermey, Seconded by Greenlaw Be it resolved 1. That CS2019-19, Donna Hewitt, Director, Corporate Services re: Acquisition/ Disposition of Land — 50 Fairway Court be received. 2. That Option 1 be endorsed by Council to declare 50 Fairway Court surplus. 3. That the local community be afforded the opportunity for the first right of refusal with a deadline of December 31, 2019 with an opportunity to review the deadline. 4. That the method of sale, in accordance with By-law No.2012-112, that indicates: "7. Method of Sale a. The Township may utilize any of the following methods, as may be authorized by Council in its sole discretion, to effect the sale of land: v. Such other manner as Council deems appropriate" be utilized. 5. That Council determine the method of disposal at a future meeting. 6. And further that staff be directed to prepare a conceptual plan for lot configuration and bring back to Council for further review. Carried. Recorded Vote Requested by Councillor Veitch Councillor Veitch Nay Councillor Greenlaw Yea Deputy Mayor Jermey Yea Councillor Keane Yea Councillor Macpherson Yea Councillor Scoff Yea Mayor H.S. Hughes Yea Page 12 of 20 Council Meeting Minutes —Wednesday, September 11, 2019. c) CS2019-20, Donna Hewitt, Director, Corporate Services re: Acquisition/ Disposition of Land — 6 Simoro Crescent. Motion No. C190911-20 Moved by Macpherson, Seconded by Scott Be it resolved 1. That CS2019-20, Donna Hewitt, Director, Corporate Services re: Acquisition/ Disposition of Land — 6 Simoro Crescent be received. 2. That Option 1 be endorsed by Council to Declare 6 Simoro Crescent surplus. 3. That the local community be afforded the opportunity for the first right of refusal with a deadline of December 31, 2019 with an opportunity to review the deadline. 4. That the method of sale in accordance with By-law No. 2012-112 re: "7. Method of Sale a) The Township may utilize any of the following methods, as may be authorized by Council in its sole discretion, to effect the sale of land: v. Such other manner as Council deems appropriate" be utilized. 5. That Council determine the method of disposal at a future meeting. Carried. Recorded Vote Requested by Councillor Scott Councillor Scott Yea Councillor Veitch Nay Councillor Greenlaw Yea Deputy Mayor Jermey Yea Councillor Keane Yea Councillor Macpherson Yea Mayor H.S. Hughes Yea d) F12019-18, Shannon Stewart, Deputy Treasurer/Tax Collector re: Treasurer's Report on 2018 Development Charges. Motion No. C190911-21 Moved by Greenlaw, Seconded by Veitch Be it resolved 1. That F12019-18, Shannon Stewart, Deputy Treasurer/Tax Collector re: Treasurer's Report on 2018 Development Charges be received and adopted. 2. That Council accepts the Treasurer's declaration that the Township is in compliance with section 59.1(1) of the Development Charges Act, 1997. 3. That F12019-18 and related attachments be posted on the Township's website. Carried. Page 13 of 20 Council Meeting Minutes —Wednesday, September 11, 2019. e) DS2019-114, Dave Saunders, Manager, Development Engineering re: Pre -Servicing Agreement with Oro Medonte Estates Inc. for Draft Plan of Subdivision (Forest Heights - Phase 1) Application #43T-93022. [Refer to Item 17b)]. Motion No. C190911-22 Moved by Macpherson, Seconded by Scott Be it resolved 1. That DS2019-114, Dave Saunders, Manager, Development Engineering re: Pre - Servicing Agreement with Oro Medonte Estates Inc. for Draft Plan of Subdivision (Forest Heights - Phase 1) Application #43T-93022 be received and adopted. 2. That the Township of Oro-Medonte enters into a Pre -Servicing Agreement for Earthworks with Oro Medonte Estates Inc. 3. That the appropriate By-law be brought forward for Council's consideration. 4. That the owner be notified of Council's decision under the Director, Development Services' signature. Carried. f) DS2019-115, Dave Saunders, Manager, Development Engineering re: Development Engineering Status Report and Subdivision Update to September 2019. Motion No. C190911-23 Moved by Greenlaw, Seconded by Jermey Be it resolved that DS2019-115, Dave Saunders, Manager, Development Engineering re: Development Engineering Status Report and Subdivision Update to September 2019 be received for information only. Carried. Page 14 of 20 Council Meeting Minutes—Wednesday, September 11, 2019. g) OCS2019-24, Karla Musso-Garcia, Manager, Operations; Justin Metras, Manager, Infrastructure and Capital Projects re: Award of Tender OCS 2019-013, Supply and Delivery of One (1) Four Wheel Drive Diesel Tractor. Motion No. C190911-24 Moved by Macpherson, Seconded by Scott Be it resolved 1. That OCS2019-24, Karla Musso-Garcia, Manager of Operations; Justin Metras, Manager, Infrastructure and Capital Projects re: Award of Tender OCS 2019-013, Supply and Delivery of One (1) Four Wheel Drive Diesel Tractor be received and adopted; 2. That RFP OCS 2019-013 Supply and Delivery of One, Four Wheel Drive Diesel Tractor be awarded to McLaren Equipment in the amount of $70,026.00 plus HST.; 3. That the Director, Operations and Community Services be authorized to execute the appropriate agreements on behalf of the Township; 4. That the bidders be thanked and notified under the Director, Operations and Community Services' signature. Carried. h) OCS2019-25, Karla Musso-Garcia, Manager, Operations re: Award of Tender OCS 2019-015, Roadway Winter Clearing Services. Motion No. C190911-25 Moved by Veitch, Seconded by Greenlaw Be it resolved 1. That OCS2019-25, Karla Musso-Garcia, Manager, Operations re: Award of Tender OCS 2019-015, Roadway Winter Clearing Services be received and adopted; 2. That Tender OCS 2019-015 Roadway Winter Clearing Services be awarded to Dufferin Construction Company, a division of CRH Canada Group Inc. from Oakville, Ontario for a three year contract beginning November 1, 2019 for Roadway Winter Clearing Services for a unit price of $117.00 per hour with a standby rate of $340.00/ day for a total estimated contract value of $617,400.00, plus H.S.T; 3. And that the Director, Operations and Community Services be authorized to execute the appropriate agreements on behalf of the Township; 4. And that the bidders be thanked and notified under the Director, Operations and Community Services' signature. Carried. Page 15 of 20 Council Meeting Minutes —Wednesday, September 11, 2019. i) OCS2019-29, Shawn Binns, Director, Operations and Community Services re: Amendments to the Agreement for the use of Facility Space between the Corporation of the County of Simcoe and Corporation of the Township of Oro-Medonte, Material Storage Dome and Garage Facility, 316 Moonstone Road East. Motion No. C190911-26 Moved by Keane, Seconded by Scott Whereas, Council passed Motion No. C190814-22, at the August 14, 2019 Council meeting, to execute a renewed lease agreement for the sand dome and equipment storage garage. And Whereas, The County of Simcoe has requested reconsideration of the lease to include amendments to Clauses # 3 & 4 specifically: 1. Basic rent -to include payment of utilities and; 2. Tenants Covenants, to include information regarding maintenance and repair obligations. Now Therefore Be it resolved 1. That OCS2019-29, Shawn Binns, Director, Operations and Community Services re: Amendments to the Agreement for the use of Facility Space between the Corporation of the County of Simcoe and Corporation of the Township of Oro-Medonte, Material Storage Dome and Garage Facility, 316 Moonstone Road East be received and adopted. 2. That the Director, Operations and Community Services be authorized to execute the amended lease agreement for the Moonstone salt/sand storage and garage facility. Carried. 13. Reports of Members of Council: a) Updates from Council Representatives — County of Simcoe and Township Partners and Agencies. The following members provided updates: Deputy Mayor Jermey Councillor Scott Councillor Keane Mayor H.S. Hughes Page 16 of 20 Council Meeting Minutes — Wednesday, September 11, 2019. b) Mayor H.S. Hughes re: Request to Reduce Fees for Township of Oro-Medonte books (1) Kith 'n Kin and (2) Medonte, A Township Remembered from $37.00 to $20.00. Motion No. C190911-27 Moved by Greenlaw, Seconded by Veitch Be it resolved 1. That the verbal information presented by Mayor H.S. Hughes re: Request to Reduce Fees for Township of Oro-Medonte books (1) Kith 'n Kin and (2) Medonte, A Township Remembered from $37.00 to $20.00 be received. 2. That the request to reduce fees for Township of Oro-Medonte books (1) Kith 'n Kin and (2) Medonte, A Township Remembered from $37.00 to $20.00 (including taxes) be approved for the 2019 Oro World's Fair. 3. That the matter be brought forward to the Heritage Committee for their consideration. Carried. 15. Communications/Petitions: a) Correspondence from Holly Beemer re: Request to Purchase Township Property, 2 Demont Drive. Motion No. C190911-28 Moved by Jermey, Seconded by Greenlaw Be it resolved that the correspondence from Holly Beemer re: Request to Purchase Township Property, 2 Demont Drive be received and referred to staff for a report. Carried. b) Correspondence from Wes Reynolds re: Request to Purchase Township Property, Portion Fronting Highway 11 South, West Side from Ross Road. Motion No. C190911-29 Moved by Scott, Seconded by Macpherson Be it resolved that the correspondence from Wes Reynolds re: Request to Purchase Township Property, Portion Fronting Highway 11 South, West Side from Ross Road be received and referred to staff for a report. Carried. Page 17 of 20 Council Meeting Minutes — Wednesday, September 11, 2019. c) Correspondence from Kai and Lara Grundt re: Request to Purchase Township Property, 10 Foot Wide Pathway, Rear of 3 Indian Road. Motion No. C190911-30 Moved by Greenlaw, Seconded by Veitch Be it resolved that the Correspondence from Kai and Lara Grundt re: Request to Purchase Township Property, 10 Foot Wide Pathway, Rear of 3 Indian Road be received and referred to staff for a report. Carried. d) Correspondence dated August 13, 2019 from The Ladies of Eady-Grenard Women's Institute re: Eady Hall Basement Renovations. Motion No. C190911-31 Moved by Keane, Seconded by Scott Be it resolved that the correspondence dated August 13, 2019 from The Ladies of Eady- Grenard Women's Institute re: Eady Hall Basement Renovations be received and referred to staff for a response under the Director, Operations and Community Services' signature. Carried. 16. Notice of Motions: None. 17. By -Laws: b) 2019-088: A By-law to Authorize the Execution of a Pre -Servicing Agreement with Oro Medonte Estates Inc. for Part of Lot 1, Concession 7 and Part of the East Half of the West Half of Lot 2, Concession 7 and Designated as Part 1, on a Plan Deposited in the Registry Office for the Land Titles Division of Simcoe (No. 51) as Plan 51 R-31425, Township of Oro-Medonte (Formerly The Township of Oro), County of Simcoe, PIN 58533-0019(LT). c) 2019-089: A By-law to Amend By-law No. 2013-159, "Being a By-law to delegate the Head of the Municipal Corporation for the purposes of the Municipal Freedom of Information and Protection of Privacy Act, 1990" and to repeal By-law No. 2017-095. d) 2019-090: A By-law to Amend By-law 2019-068 "A By-law to Appoint Building Inspectors". Page 18 of 20 Council Meeting Minutes — Wednesday, September 11, 2019. Motion No. C190911-32 Moved by Macpherson, Seconded by Scott Be it resolved that b) 2019-088: A By-law to Authorize the Execution of a Pre -Servicing Agreement with Oro Medonte Estates Inc. for Part of Lot 1, Concession 7 and Part of the East Half of the West Half of Lot 2, Concession 7 and Designated as Part 1, on a Plan Deposited in the Registry Office for the Land Titles Division of Simcoe (No. 51) as Plan 51 R-31425, Township of Oro-Medonte (Formerly The Township of Oro), County of Simcoe, PIN 58533-0019(LT). c) 2019-089: A By-law to Amend By-law No. 2013-159, "Being a By-law to delegate the Head of the Municipal Corporation for the purposes of the Municipal Freedom of Information and Protection of Privacy Act, 1990" and to repeal By-law No. 2017-095. d) 2019-090: A By-law to Amend By-law 2019-068 "A By-law to Appoint Building Inspectors". be read a first, second and third time, passed, be engrossed by the Deputy Clerk, signed and sealed by the Mayor. Carried. 18. Closed Session Items (Unfinished Items): None. 19. Confirmation By -Law: a) 2019-087: Being a by-law to confirm the proceedings of the Council meeting held on Wednesday, September 11, 2019. Motion No. C190911-33 Moved by Veitch, Seconded by Greenlaw Be it resolved that By -Law No. 2019-087: Being a by-law to confirm the proceedings of the Council meeting held on Wednesday, September 11, 2019 be read a first, second and third time, passed, be engrossed by the Deputy Clerk, signed and sealed by the Mayor. Carried. Page 19 of 20 Council Meeting Minutes —Wednesday, September 11, 2019. 20. Questions from the Public Clarifying an Agenda Item: None. 21.Adjournment: a) Motion to Adjourn. Motion No. C190911-34 Moved by Scott, Seconded by Macpherson Be it resolved that we do now adjourn at 3:30 p.m. .��MR, Carried. De ty Clerk, Janette Teeter Page 20 of 20