10 22 2003 COW Agenda
TOWNSHIP OF ORO-MEDONTE
COMMITTEE OF THE WHOLE MEETING AGENDA
DATE: WEDNESDAY, OCTOBER 22,2003
TIME: 9:00 a.m.
ROBINSON ROOM
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1. NOTICE OF ADDITIONS TO AGENDA
2. ADOPTION OF THE AGENDA
3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE
THEREOF: - "IN ACCORDANCE WITH THE ACT"
4. RECEIPT OF ACCOUNTS:
None.
5. DEPUTATIONS:
a) 9:10 a.m. Mr. Ian Rowe, Burgar Rowe LLP, re: Hillway Equipment.
6. CORRESPONDENCE:
a) Canadian Public Health Association, correspondence dated October 9,2003 re:
Proclamation Request, Canadian HIV/AIDS Awareness Week 2003 (November 24-
December 1) and World Aids Day (December 1).
b) Nottawasaga Valley Conservation Authority, correspondence dated October 10,
2003 re: NVCA Highlights, Fall 2003.
c) Town of Markham, correspondence dated September 26,2003 re: Wirebury
Connections Inc.
.
7. FINANCE, ADMINISTRATION AND FIRE:
None.
8. PUBLIC WORKS:
None.
9. ENGINEERING & ENVIRONMENTAL SERVICES:
a) Report No. EES 2003-54, Keith Mathieson, Director of Engineering and
Environmental Services, re: FSP Holdings Inc. (Settler's Ghost Golf Course) - Road
Improvement Agreement.
b) Report No. EES 2003-55, Keith Mathieson, Director of Engineering and
Environmental Services, re: Warminster Pump House Upgrades.
to'
10. BUilDING, PLANNING AND DEVELOPMENT:
a) Report to Oro-Medonte Council dated October 16, 2003, Nick McDonald, Meridian
Planning Consultants Inc., re: Heights of Horseshoe Townhouse Project,
File #157/03 and S-97 -03.
11.IN-CAMERA:
a) Jennifer Zieleniewski, CAO, re: legal Matter.
b) Jennifer Zieleniewski, CAO, re: legal Matter.
c) Mayor J. Neil Craig, re: Personnel Matter.
12.ADJOURNMENT:
..
2
ADDENDUM
COMMITTEE OF THE WHOLE MEETING
Wednesday, October 22,2003
9. ENGINEERING & ENVIRONMENTAL SERVICES:
c) Report No. EES 2003-53, Keith Mathieson, Director of Engineering and
Environmental Services, re: Ukrainian Private Water System - Village of
Hawkestone.
To !Township of Oro-Medonte
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CANADIAN
PUBLIC
HEALTH
ASSOCIATION
ASSOCIATION
CANADIENNE
DE SANTE
PUBLlQUE
PATRONS I
PRESIDENT(E)S
D'HONNEUR
Her Excellency
the RIght Honourablo I
Son Excellence
la tres honorable
Adr1enM ClarI<.son, 0::, (;MM, CI'
Governor General of CanadiJ. I
Gouverneure genersie
du Canada
His Excolloncy I
Son Exc9l1en~
John Ralston Saul, oc
400-1565 Carling Ave
Ottawa, Ontario
K1Z SR1 Canada
W 613.725.3434
1-877 -999-77 40
~ 613.725.9826
9 aidssida@cpha.ca
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To: Gty Manager
Front Ian Culbert, Director
Candian HIV/AIDS Information Centre
Date: Thursday, October 9,2003
Re: Canadian HIV/AIDS Awareness Week 2003
On behalf of the Canadian Public Health Association (CPHA), it is my pleasure to bring to your
attention this year's campaign for Canadian HIV/AIDS Awareness Week (November 24-
December 1) and World AIDS Day (December 1).
Stigma and Discrimination is the theme for this year's campaign, the goals of which are to raise
awareness of HIV/AIDS, challenge discrimination towards those affected by or infected with
HIV/AIDS, challenge stigma and discrimination based on gender, sexual orientation, culture,
ethnicity and race as it relates to HIV IAIDS, and promote and support HIV prevention effortS.
Canadian HIV/AIDS Awareness Week is a unique occasion when we can identify and examine the
health, social, political, legal and economic realities of HIV I AI DS. The Canadian public needs to know
that HIV/AIDS is still a crisis. By involving our communities in AIDS awareness efforts and informing
them of the disease's ongoing complexity within Canada, we lay the groundwork for new and
bener HIV prevention programs and foster understanding and support for people living with and
affected by HIV/AIDS.
As such, I invite your.munlcipality to proclaim November 24 to December 1,2003 "Canadian
HIV/AIDS Awareness Week"and"World AIDS Day" in your community, Enclosed with this letter is a
sample Proclamation which we are encouraging all municipal leaders across Canada to endorse.
The Canadian HIV/AIDS Information Centre, a program of the Canadian Public Health Association, is
supplying resources to support communIty-based activities from coast to coast. The Canadian
Strategy on HIV/AIDS of Health Canada is making a financial contribution to these efforts. For more
information, check out the campaign web site at www.aidssida.cpha.ca.
The HIV/AIDS epidemic is one of the greatest threats to human health and requires the
commitment and involvement of all Canadians if we hope to eradicate this Insidious virus.
I encourage your municipal council to support this year's campaign by making this proclamation.
SIncerely,
-~~
Ian Culbert, Director
Canadian HIV/AIDS information Centre
Canadian Public Health Association
OCT-10-2003 15:46 FROM:NVCR
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Nottawasaga Valley Conservation Authority
Centre for Conservation
John H.ix ConzcrvatioJl Admini~trslioll Centrc. Tiffin C~rvutit)n Area
8195 gill ConC=!iion Unto Utopia., LOMITO
TEL (70S) 424-1479, fAX (705) 4.24-21 IS
Wcbs.ite Addrc:s!l: WWW.nvl..lI.on.C!I
NVCA Highlights
Fall 2003
Message from the Chair - Chris Carrier
'7he NVCA vision of IICons,ervlng.ouf Healthy Waters" requIres a comprehensive
watershed mahafiem~iit:;jpproach, with the full suppa" of all
watershed municIpalities, agencies and residents. JI
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Highlights from the C.A.O. and Staff:
I) Wayne Wilson, CAO. (ext. 225) wwilson@nvc8.on.ca
. NVCA seeks municipal support for the Source Water Protection Advisory Report
On April 22. 2003, the Province of Ontario released a report prepared by the Advisory Committee on Watershed-based
Protection Planning entitled .Protecting Ontario's Drinking Water: Toward a Watershed-based Source Protection Planning
Framework". In August. the Authority requested support for the Final Advisory Report from all 18 watershed municipalities,
Watershed Based Source Protection plans will become \lital strategic documents for each watershed. guiding residents as
well as municipal and provincial officials in their decision making. Municipalities will have a large role in the development of
the source protection plans. The 121 recommendations of the Walkerton Reports are being implemented in new legislation
and through watershed source protection plans. Planning to protect drinking water sources must happen on a watershed-
basis because it allows an entire water resource sY~~mtO,.be"considered as a whole - water does not stop at county lines or
municipal boundaries. Staff are a\lailable to ma,ke d~PlJta~ions toMunicipal Councils highlighting background information on
the importance of Source Water Protection. . '
ii) Land Management & Stewardship - Byron Wesson, Director of land Management & Stewardship Services
(ext.232) bwessont61nvc8.on.C:8
· Nottawasaga Steelheaders receives Healthy Waters Grant
The Noltawasaga Steelheaders have received funds for 2 natural channel restorations projects on the Boyne River. The first
project will take place on the Brienza property in Melancthon Township and the second on the Ireland property in Adjala-
T050rontio Township.
. 500 Tires Removed from Mineslng Swamp
Over 500 tires, spanning 15 feet high and 50 to 60 feet across were dumped over the bank into Minesing Swamp in August.
Thanks to the assistanoe from the Blackdown Cadet Training Centre at CF8 Borden, over 300 cadets used an improvised
military block-and tackle system to remove the tires.from the bas~. of the bluffs. Tire dumping is becoming a huge problem in
the watershed. Authority staff and municipal offici~lsare more frequently finding tires dumped along the sides of roads and
conservation areas. \ .
iii) Engineering and Technical Services- Glenn Switzer. Director of Engineering and Technical Services
(ext.232) Qswitzer@nvC8.on.C8
South Simcoe Groundwater Partnership
The South Simcoe Groundwater Study has recently been completed and is presently being submitted for review by the
Ministry of the Environment This study was undertaken in 2002 and 2003 under the direction of the South Simcoe
Groundwater Partnership (SSGP) made up of representatives from 17 partner agencies. The groundwater study has
developed a comprehensi\le database of groundwater conditions within the southern portion of the County of Simcoe and
has made a number of recommendations for the continued management of the groundwater resource. The groundwater
study was intended to define regional hydrogeology through a series of maps and datasets and provide planning tools for
managing and protecting groundwater resources. The SSGP Study partners included, NVCA. LSRCA. County of Simcoe,
City of Barrie, Simcoe District Health Unit, MOE. Adjala- Tosorontio Township, Town of BradfordlWest Gwillimbury, Clearview
Township, Town of Collingwood, Essa Township, Town of (nnlstH, Town of New Tecumseth. Oro-Madonta Township,
Springwaler Township, Town ofWasaga Beach andCFBBorden. One of the recommendations made in the final report is
for the continuation of the SSGP to provide local leadership in the implantation and coordination of groundwater
management initiatives across the study area. As Viater becomes a more stressed resource, demands for clean water
increases. There is significant potential to build on the successes of this municipal groundwater study to create a model for
future water management within the County of Simcoe.
OCT-10-2003 15:46 FROM:NVCA
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. Flood Forecasting and Warning Standards
The NVCA is a member ofthe Greater Toronto Conservation AU1horities Flood Forecasting and warning Commitlee. This
group has developed a set of standards for flood forecasting and warning which sets out the rationale and recommended
minimum standards for Flood Forecasting and Warning. It is proposed that the NVCA adopt these minimum standards as
part of its 2004 Business Plan process.
ISWMS Flood Forecast Mode'
The Integrated Stormwater and Watershed Management Sysiem (ISWMS) is a tool designed to help watershed and
drainage system managers cope with multiple. linked and often competing water resources objectives at different
geographical scales. Our flood forecast model is now functional and we will be able to determine critical flows during flood
events at our major flood damage centers.
. Natural Heritage Strategy Pilot Project Update
The NVCA is undertaking Natural Heritage System (NHS) projects in 2 watershed municipalities. New Tecumseth and Essa
Township are involved in Natural Heritage projects in 2003. The purpose of NHS is to provide municipalities with the
information and tools necessary to strike an appropriate balance between land and resource use and the protection of the
municipality's significant natural features and their functions.
iv) Planning - Charles 8urgegs, Director of PlanQing (ext. 229) cburQesS@nvca.on.ca
. Enforcing NVCA Regulations
The NVCA havQ 2 Environmental Officers on staff to enforce the NVCA regulations in the Nottawasag3 watershed. The
officers are involved in issuing permits and enforcing regulations throughout the watershed which has resulted in charges
being laid under the Conservation Authorities Act. Based on increased growth and development pressure on our watershed
resources we are experiencing increased contraventions with the Conservation Authorities Act. The NVCA has been
successful in laying charges and achieving convictions which has resulted in monetary fines and environmental restoration
orders Please contact Barb Perreault. Environmental Officer at Ext, 245 bperreault@o',/ca.on.ca or Greg Marek,
Environmental Offioor at Ext 238 Qmare.k@avca.on.ca. with any questions on the NVCA regulations.
. Watershed Development Pressure Continues
The watershed has continued to eICperience rapid growth and development pressure. NVCA staff is actively involved in
providing planning and technical review services for these developments including the Town of New Tecumseth (Belterra
Estates, new community) and the Town of BradfordlWest GwiJlimbury (proposed Bond Head expansion). These large
development proposals combined include significant lots/units exceeding well over 20,000.
, ,
v) Communications. Barbara MacKenzie-Wynia, Director of Communications (ext. 227)
bmacl<enzie-wvnia@nvca.on.ca
. Pest Alert - Asian Long-homed Beetle. This Insect kills maple and other hardwood trees 1
An Asian Long horned Beetle (ALHB) was discovered in Woodbridge, Ontario on September 4,2003 by a member of the
publiC. The sample was collected by the Canadian Food Inspection Agency (CFIA) and was positively identified by the
CFIA's Centre of Plant Quarantine Pests on September 8, 2003. CFIA staff surveyed the area where the beetle was found
and discovered trees that had been attacked by the ALHB. This is the first find of ALHB infesting trees in Canada, The
beetle is native to Asia and was likely introduced into Canada through wood packaging used in shipping. While the insect
will not infest homes or workplaces and presents no threat to pUblic health, the beetle does pose a significant threat to
Canada's trees and forests. The ALHB has no natural controls in North America that would prevent its spread. The beetle
prefers hardwood trees. especially maple and horse chestnut. and kills trees when their larvae feed within tree trunks and
limbs, causing them to die. The CFIA is implementing an aggressive campaign to control and eradicate this unwanted pest
with the full cooperation of the City ofVaughan.tne City ofToronto and other federal, provincial and municipal partners. All
material from infested or neighbouring host lrees must be destroyed to eliminate the risk of ALHB spreading to infested trees.
Report a/l sightings 1-800-442-2342 www.insoection9c.c~
Description: shiny black body (2to 3.5 em) long aniennae with black and white bands. Signs of Attack on Trees: exit holes in
bark. 1 cm across. oval wounds on bark created by egg-laying often leak sap, sawdust on branches or tree base from larvae
feeding inside Preferred Trees: Maple, Poplar. Willow, Birch, Elm. Ash, Horse chestnut
You can help! To reduce the risk of spreading the beetle. do not remove any tree material (including nursery stock, firewood,
and fallen or pruned branches) from the infested areas. Anyone who finds a beeUe, or sees signs of infestation. should
contact the CFIA's toll-free line at 1-800-442-2342. Do not remove the beetle from the area. For more information about
AlHB. including pictures of the insect and signs of infestation trees. please visit the website at www.inspection.Qc.ca
. Early Bird Registration Still Available for the10"' Annual A.D. Latornell Conservation Symposium,
November 12 -14. 2003
The theme for this year's symposium is Protecting the Source..,from Upstream to Downstream. As a result of the Walkerton
tragedy three years ago, the leading priority for Ontarians is safeguarding our drinking water. Plenary and concurrent
sessions at the Symposium will explore how to protect the sources and the interconnected ecosystems so important to
ensuring the health of our environment and its residents. This symposium is Ontario's most prestigious and well-attended
conservation conference. It is held at the Nottawasaga Inn and Convention Centre in Alliston. 11 attracts 600 delegates
including international researchers and practitioners,. federal and provincial agencies. municipalities, university students,
business 3fld community groups. To celebrate the10ft1 Anniversary, it will feature an all new exhibition gallery, wine &
cheese reception. Conservation Dome, Conservation Dream Auction. On line registration is available at www.latomelf.ca
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W. Donald Cousens
Mayor
September 26, 2003
Mr. Neil Craig
Mayor
The Township of Oro-Medonte
P.O. Box 100
Oro, ON LOL 2XO
Dear Mr. Craig:
I am writing to advise you of a very serious issue, which will impact many municipalities across
Ontario today. I strongly encourage you to participate in the upcoming public proceeding on
Wirebury Connections Inc. before the Ontario Energy Board in order to ensure that the long-term
interests of your constituents are properly represented.
Background
You may be aware Ozz Corporation and Enbridge Energy Distribution have joined forces to form
the company Wirebury Connections Inc. (Wirebury). Wirebury's intention is to own and operate
electrical distribution systems within various municipalities across Ontario. It is my contention that
not only will the end-use consumer not benefit from the introduction of additional electricity
distributors operating within the same municipality, but that it could also dramatically and negatively
impact the safety, reliability, customer service, and costs in the provision of electricity in Ontario.
Wirebury has made an application to the Ontario Energy Board (OEB) for a distribution licence,
and it is my understanding that they are meeting regularly with OEB staff to encourage them to
proceed quickly with their application.
Wirebury's application specifies its intent to obtain a licence to provide distribution services to
customers in the Regional Municipalities of Durham, Halton, Peel and York, the Counties of
Dufferin and Simcoe and the City of Toronto. Wirebury has also stated its intention to the OEB to
expand its service territory and enter additional markets across the province of Ontario.
I am also aware of another company, Hydro Connection Inc. (HCI) who has made similar
applications to the OEB. While HCI has not made an application for a licence within Markham, the
potential risks to the provision of electricity in Ontario are of equal importance.
Issues
Distribution is not amenable to direct competition
Wirebury's objectives require the introduction of competition in the provision of distribution
services. However, one of the stated purposes of the Energy Competition Act, 1998 is to facilitate
competition in the generation and sale of electricity. The provision of distribution services exhibit
Town of Markham, Anthony Roman Centre, 101 Town Centre Boulevard, Markham, Ontario L3R 9W3
Tel (905) 475-4872 . Fax (905) 479-7775 . e-mail: dcousens@city.markham.on.ca . Web site: www.city.markhamJon.ca
. .
natural monopoly characteristics, in the sense that they cannot be duplicated economically. This
appears to be recognized in the Act in its objective to provide generators, retailers and consumers
with non-discriminatory access to the transmission and distribution systems in Ontario, The OEB
has been charged with providing efficient regulation to help mimic the competitive outcomes where
the natural monopolies exist and to ensure that end-use consumers benefit from these outcomes.
Metrus Properties Ltd has notified Markham Hydro Distribution Inc. that it has chosen Wirebury as
its electricity distribution company for a new development in Markham despite the fact that
Wirebury has yet to have its application for a licence considered by the OEB. By granting a licence
to Wirebury, the OEB would simply be replacing one monopoly with another: one with no proven
track record, unproven service and an unknown technical plan. Contrary to Wirebury's claims of
"customer choice", customers are not left with new choices of service providers. In fact. they are
likely to have fewer choices available to them where the developer has an interest in the services
offered by the distribution company and its affiliates,
Customers benefit from a properly regulated distribution sector
The Government and the OEB have both spent a great deal of time addressing ways to reduce
costs and improve peliormance in the monopoly distribution sector and to pass on those benefits
to consumers.
The first step was to incorporate municipally owned utilities under the Ontario Business
Corporations Act. This put municipally owned utilities on a more commercial footing with the goal
of leveling the playing field between public and privately owned businesses, One of the ways the
playing field is leveled is by making municipally owned utilities pay the same amount of taxes as
privately owned companies,
The regulator, through its peliormance based regulation, establishes a discipline and reward
system by setting peliormance goals and monitoring peliormance. The utilities are responsible for
achieving those goals.
Encouraging embedded distribution creates uncertainty 'in long term planning
A distribution company needs to carefully co-ordinate the planning, design and development of its
distribution system. This means that a distributor has to plan "beyond the next customer" and
include currently un-serviced areas in its system planning regime. The regulatory reform that has
been introduced over the last few years has meant that distributors are provided with the
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decisions. A distributor's ability to undertake efficient system planning is impeded if it is uncertain
of whether it will be serving the developments in its service area. This has the potential to lead to
increased costs or poor service to the end use customer.
The Ontario Taxpayer is disadvantaged
Embedding a privately owned utility into a publicly owned utility's distribution service area results in
inequities to the Ontario taxpayer. As you are aware, the proxy taxes paid by municipally owned
utilities go towards paying down the old Ontario Hydro's stranded debt. The equivalent corporate
taxes paid by privately owned utilities, however, do not help Ontario reduce this debt. This is
contrary to the purpose stated in the Electricity Act, 1998, specifically"... to ensure that Ontario
Hydro's debt is repaid in a prudent manner and that the burden of debt repayment is fairly
distributed."
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The Ontario Consumer is disadvantaged
The proclamation of Bill 23 directs the OEB "... to promote communication within the electricity
industry and the education of consumers... ". However, allowing multiple distribution utilities to
operate within the same municipality would further contribute to customer confusion and frustration.
Increasing the number of embedded distributors will increase the need for coordination and add to
the complexity in relationships among distributors, consumers and retailers. This additional
complexity has the potential to negatively impact safety, reliability, customer service, and increase
overall costs of the delivery of electricity to consumers.
Wirebury's relationship to Enbridge Gas Distribution
Wirebury's proposed distribution business is dependent on outsourcing of core utility functions.
Enbridge Gas Distribution Inc. is a gas distribution company regulated by the OEB and an affiliate
of Enbridge Energy Distribution. In a recent rate decision (December 18, 2002), the OEf;3 outlined
several concerns over Enbridge Gas Distribution's outsourcing arrangements, In fact, the Board
stated that it was "concerned that utility employees are spending time and effort, at the ratepayers
expense, trying to leverage the monopoly advantage of the utility for the benefit of its shareholder"
and that by outsourcing many of its operations, that Enbridge had not "retained the necessarf
control and management to operate the utility". It is of great concern to me that, Enbridge Energy
Distribution as shareholder of both Enbridge Gas Distribution and Wirebury would likely maintain
the same corporate and business models in operating both their gas and electricity distribution
companies.
Action
t
The importance of a safe and reliable supply was brought home to us in the recent Ontario
blackout. It is my strong belief that an approval by the OEB of new embedded distributors such as
Wirebury will threaten the safety, reliability, customer service, and costs of electricity in Ontario.
The OEB is required to notify the public when they commence a proceeding to consider an
application before them, I encourage you to participate in th~ Wirebury licence application
proceeding.
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W. Donald Cousens
Mayor
Copy: Markham Town Councillors
Howard Westson - Chair - Ontario Energy Board
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OCT Z 1 ZOIJ3
, ORO-MEDONTE
. TOWNSHIP
>Report on Costs Related to the "Medonte Book"
by Tim Crawford
October 20, 2003
At long last Medonte: A Township Remembered is about to go to the printers, Some
decisions now need to be made by the History Committee and by Council.
Timeline We have a lady, very experienced in page layout, doing a wonderful job at
giving the book a uniform style, Her work is very professional. It is her goal to have the
book finished and to the printers by the first few days in November. The printers have
asked for 5 weeks to actually print the book. It appears as if the book will be out about
2 weeks before Christmas, (The actual printing of the book would take "one shift" that
is, one day, but the 5 weeks is a cushion the printers want to have,)
Costs Because the whole book, photos and all, will be sent to the printer electronically
ready to go on the computer that runs the presses, the printing costs are quoted lower
than we had anticipated, (All the typesetting, photo scanning, and page layout have
been done by two local ladies and me, saving a major cost at the printing end,) An
analysis of the costs is appended. Based on the quote we obtained this past year to
reprint the current version of Kith 'N Kin (which we decided not to do) we estimated
that the cost of printing the Medonte book would be about $30-$35 per book and the
retail price would be between $55-$60, Mary and I were delighted that the costs
estimates have come in so low, It appears as if the retail price will be around $30,
Book Quality At the request of the History Committee, I obtained a quote on a fully
stitched and hard bound book, as opposed to a soft cover. In effect, the book will be
the same size and quality as Kith 'N Kin. The dust cover will be in full colour, however.
At my request the printer quoted on an extremely high quality shiny paper. It is very
expensive, upping the cost by about $2 per book, I am recommending that we go with
the standard good quality paper - the type used in our book on the African Church.
The quotes appended in the spread sheet titled "Analysis oL" are based on that lower
cost paper, but the option is there to upgrade if we wish at $2 per book, Note that the
Transcontinental quote includes the cost for the very high quality paper.
Book Size We have estimated the number of pages al400, Surprisingly, this is still an
educated guess, for we'll not know for sure how many pages there'll be until the page
layout lady finishes her work, 128 more pages would increase the cost per book by
50(t,
Number to be Printed One of the problems with producing a new book is Ihat il is a
guess as to how many would be sold, say wilhin a year. My initial notion was that we
should print about 1000 copies, knowing that re-prints are now quite easy to do, and
relatively less costly than they used to be, On the other hand, I was told by people who
wrote and sold a book on the Port McNichol area (or some other community on
Georgian Bay) that they produced 2000 copies of their book and sold out within a year.
I wondered if their area was more populous and filled with retired people who would
more likely buy such a book, Either way, their model is something 10 keep in mind.
.'
I phoned Joanna McEwen and asked her how many Kith '1\1 Kin were printed, To my
surprise she told me 4000, Over the course of 25 years these 4000 have been sold,
Medonte Township is less populous than Oro, but we have included a significant
section on Coldwater which should help our sales. It's really difficult to say how many
we should print.
The History Committee might like to recommend some number to Council. Council will
have to weigh the various costs with available funds and availability of storage space.
Pricing The prices of the book are to be set by Council, by a by-law I believe, I have
included in my analysis sheet (which is attached) some wholesale prices I just picked
out of the air. They are roughly $2 above the cost of the book (using the fundamental
rule of business of not selling anything for less than it costs), Book stores used to be
happy with a 40% mark-up but now want 45%, So I've added 45% on top of the
wholesale price to establish retail prices. (For the African Church book, the History
Committee for the first time established a wholesale and retail price, and it worked well
- the price was the same at the Township office as it was at book stores,)
The vast number of books sold will be sold by us directly, at the retail price, This will
result in the Township recouping its investment after about 60% of the books are sold,
We hope that 60% would be sold in the first year, thus paying back the Township, The
40% not sold would form our inventory, which of course will have to be stored some
place, (In time, the Township would make a "profit" on the book, It appears as if it
made about a $40 000 profit on Kith 'N Kin over 25 years: possible gross income of
$60000 minus printing costs of about $16000.)
Clearly Council must establish the prices, but the History Committee may make
recommendations,
Special Colour Photo I asked how difficult and costly it would be to include a colour
photo of the late Ian Beard in the "In Memoriam" page, The answer was that if we
move the page to the very first page/leaflet, even before the title page, this could be
done for about $0,95 per book, My own inclination is to put the colour photo on the
back of the book (dust cover) for we are already paying to have it in full colour. The
photo in the "in memoriam" page would be the same one, but in black and white
launching We have to consider a strategy for launching and promoting the book.
We could put ads in the newspaper, etc" about the new book coming and various
launch locations. For example, we could make a presentation and an author/compiler
signing event at Eady Hall on a Saturday morning and another at the Legion Hall in
Coldwater that afternoon, Of course in the ads we would include the names of book
stores carrying the book,
" '
Analysis of Medonte book costs, etc.
COPIES PRINTED 1000 1500 2000 3000
Pre-printing costs
cost of photos, approximated 1000 1000 1000 1000
software costs, approximated 500 500 500 500
scanning and prelayout costs, 2000 2000 2000 2000
page layout, estimated 6000 6000 6000 6000
Total Pre-Publication 9500 9500 9500 9500
PRINTING COSTS
Printing,very good paper 13993 17873 21818 25681
! 1162 1409
Overrun (10%) 11 ,62/9. 397/8{7 1668 2100
GST 1060.85 1349,74 1644.02 1944.67
Funds now needed 16215.85 20631.74- 25130.02 29725.67
Extra pages included (; 550 825 1100 165~
Funds now needed if larger . 16765.85 21456.74 26230.02 31375.671
Total Cost to Township 25715.85 30131.74 34630.02 39225.67
Costs per book 25.72 20,09 17,32 13,08
Cost for larger book 26.22 20.59 17.82 13.58
Suggested Pricing
Wholesale 275 22 19,25 15
Retail 40 32 28 22
No, of books to sell to break even 643 942 1237 1783
Possible Profit* 14284.15 17868.26 21369.98 26774,33
For very high quality paper add $1.90/bk
For colour photo of Ian Beard add $0.90/bk
r:>e.J;veI", ct;>$T:s /NC./"J.t/
*Profit assumes no books sold wholesale
Perhaps 50 might be sold wholesale
The 3000 data is extrapolated from the other
firm numbers, It should be close to the
actual
.'
~-~,-
I RECEIVED
Iocr 2 i 2003
,
ORO-MEDONTE
TOWNSHiP ._
"'(fansconti
ntal
TranscontInental Printing DE In!;. telephone: 41S~758.6352
Transcontinental Printing G>T. Inc. Toll ftee: 800-J64~12SD
5Q5 Consumers Road, Suite 404 Fax: 416-492+2533
Toronto ON M2J 4V8 E-mail: thomsof\d@tral'lsconnn~rltalca
Internet Site I1tfp:llwwvf!r$(!$COO!in8f11al.cam
Tim Crawford
Township of Oro~Mectonte
425. Lakeshore Rd East
Ora ON LOL fEQ
Tel 705487-2574 Fax' 705 487-2574
October 17, 2003
Ref. 654622_00
Plant. Imprimerie Gagne/Best 800k
We are pleased to present our quotation for:
QUANTITY
SIZE
PAGES:
CASE:
TEXT
JACKET
END LEAVES
BINDING:
PACKING:
FREIGHT
TAXES:
TERMS:
Medonte:
1,000 - 1,500 2,000
8.3755 X 10.875 finished, with bleeds
400
VelJum MiJlbank linen
Gold stamping on front cover & spine, 8 x 5 inches; on front cover
Supplied by customer: Disk, Mac, Quark Express working files + Jaser proofs.
Supplied by printer: Color proofs, i set high resolution digital: blueprints, 1 set
50 ib Cougar Opaque ~ Printed i 11 (Black). v -cf/.. 'j E ; '/ :'. <:7
Supplied by customer: DISk, Mac, Quark Express working files + Jaser proofs
Supplied by printer: Blueprints, 1 set; digita~ proofs, 1 set.
80 Ib Coated Gloss w Printed 4 I 0, Process.
Gloss Jay fiat lamination outside.
Supplied by customer: Disk, Mac, Quark Express working files + laser proofs.
Supplied by printer: Blueprints, 1 set digital proofs, 1 set.
80 Ib White Offset - Not printed.
Sewn Casebound, 90 pt boards; found back Standard head & tail bands
In double wa!i cartons on skids
FO.B. Client: Oro, Ontario ~
Applicable taxes extra
1/3 Order 2/3 Proof ~ Subject to review.
QUANTITY I 1,000 1,50G 2,000
Prepress I $ 9030 $ 903.0l1 $ 9030C
Plates , $ 1937.QC $ 19370~ $ 19370
Text paDer $ 37740~ $ 5254.001 $ 5735.0(
~yer ma,teriaf ! $ 2158.0 $ 2857 0(1 $ 3610.0
I $ 2339.0CJ $ 2571.0 $ 28020
; T~xt printing ,
~over printing & finishing $ 405 011 $ 496.0 $ 588.0
! Binding & packing - $ 39370<1 $ 5122.0C $ 6327.0
, $ 343011 $ 416.0 $ 534.00
I Freight ---+-
I Total cost $ 15806.0 $ 19556,0, $ 23436.001
Unit cost $ 15.8 $ 13037, $ 11.71~
Additional unit cost
$1343
$1108q
59.9601
,._~-
, , ,
CREDIT/COPY IF TEXT PAPER IS 60LB WINDSOR OFFSET
1,813$ 1683$ 1618$
SURCHARGE/COPY IF ENDPAPERS ARE PRINTED IN 110 COLOUR
.386$ .304$ ,262$
SURCHARGE/COPY TO PRINT 1 X 2 PAGE INSERT IN 410 COLOUR ON 80LS
COATED GLOSS AND TIP IT BETWEEN ENDPAPER AND PAGE 1 (DIGITAL
FILES SUPPLIED)..
~z..
.865$
612$
.485$
iMPORTANT NOT.E: Due to material availability and paper cost fluctuations, the above prices are subject to final approval
at confirmation time. See conditions of sales overleaf. Trusting this quotation number 654622.00 (Imprimerie Gagne I Besi
Book) meets with your requirements and approval, tremain,
Yours truly,
Doug Thomson, SaJes. Representative
If yau accept this proposal, please indicate the desired quantitiei:> and retum e signed copy to confirm your order.
Accepted by
Date
-I
TOWNSHIP OF ORO-MEDONTE
REPORT
DEPT. REPORT NO.: TO: COMMITTEE OF THE PREPARED BY:
EES2003-54 WHOLE Keith Mathieson
SUBJECT: DEP ARTMENT:
COUNCIL:
FSP Holdings Inc. (Settler's Engineering and
Ghost Golf Course) - Road Environmental Services
C. OF W.: Improvement Agreement
DATE:
MOTION #: October 16, 2003
DATE: R. M. FILE NO.:
L04-12707
As part of the condition of entering into a Site Plan Agreement to construct an eighteen-hole golf
course at Line 1 North and Horseshoe Valley Road, the owner is required to upgrade Line 1 North for
a distance of approximately 400 metres.
The owner has entered into the Road Improvement Agreement, which requires the upgrades of Line
1 North to be completed over two (2) years, commencing in 2004, under the supervision of the Public
Works Superintendent. The owner has supplied the Township with the required securities to
complete the works.
1. THAT Report EES2003-54 be received and adopted.
.2. THAT the Township of Oro-Medonte enters into a Road Improvement Agreement with FSP
Holdings Inc. to upgrade Line 1 North.
3. THAT the appropriate By-law be prepared for Council's consideration.
4. THAT the owner be notified of Council's decision.
~ submitted,
Keith Mathieson
jJJ~ . \,{7
0\~ ,'\ \
qC\-
ROAD IMPROVEMENT AGREEMENT
THIS AGREEMENT made this
day of
, 2003.
BET WEE N:
FSP Holdings Inc.
hereinafter called the "Owner"
OF THE FIRST PART
- and -
THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE
hereinafter called the "Municipality"
OF THE SECOND PART
WHEREAS the Owner proposes to operate a golf course on lot 41 & Part E Y2 lot 42,
Concession 2, being Part 1,51 R-30187, Township Oro-Medonte.
AND WHEREAS as a condition of the Municipality granting its approval to the operation
of the golf course, the Municipality requires the Owner to enter into this Agreement to
provide for road improvements at the Owner's expense in the immediate vicinity of the
golf course, as per Schedule "A".
NOW THEREFORE THIS AGREEMENT WITNESSETH that in consideration of the
premises and for other good and valuable consideration and the sum of Two Dollars
($2.00) of lawful money of Canada now paid by the Municipality to the Owner (the
receipt whereof is hereby acknowledged), THE OWNER AND THE MUNICIPALITY
HERESY COVENANT AND AGREE WITH ONE ANOTHER AS FOllOWS:
1. SCOPE OF AGREEMENT
1.1 Conformity with Aqreement - the Owner covenants and agrees that all work
performed pursuant to this Agreement shall be in conformity with the
specifications accepted by the Municipality.
1.2 Reliance Upon Representations - the Owner acknowledges that:
a) He has made representations to the Municipality that he will complete all
municipal and other works, required herein, in accordance with the
Municipality's standards.
b) The Municipality has entered into this Agreement in reliance upon these
representations.
1.3 Schedules Attached - the following Schedules are attached to this Agreement:
Schedule "A" - Description of Works and Schedule of Works
Schedule "s" - Cash Deposits and Security
2. CONDITIONS PRIOR TO EXECUTION OF AGREEMENT SY THE
MUNICIPALITY
2.1 Prior to the execution of this Agreement by the Municipality, the Owner shall:
a) Cash Deposits and Security - have paid to the Municipality, all cash deposits
and security required by Schedule "S" attached.
b) Insurance Certificate - have filed with the Municipality, an insurance
certificate confirming those coverage's specifically set out hereafter.
3. ROAD IMPROVEMENTS - ON MUNICIPAL PROPERTY
3.1 The Owner will construct and install, at its expense, the hereinafter-required road
improvements. Such improvements shall be constructed in accordance with the
standards and specifications required by the. Municipality to the satisfaction of
the Public Works Superintendent.
These improvements may be summarized as follows:
a) See Schedule "A" - upgrading Line 1 North from County Road #22 400 m +/-
northerly.
b) Dust Suppression - controlling dust by using an approved dust suppressant
on the road under construction.
3.2 The Owner acknowledges that the final surface treatment of the road shall not
be done until one (1) year after the road base has been approved, in writing, by
the Public Works Superintendent.
4. EMERGENCY SITUATION
4.1 If, as a result of any work undertaken by the Owner or its servants or agents,
there is, in the opinion of the Public Works Superintendent, an emergency' ,
situation which requires immediate attention to avoid damage to private or public
property or services owned by the Municipality, such work may be done
immediately by the Municipality at the expense of the Owner, but notice shall be
given to the Owner at the earliest possible time.
5. INSURANCE CERTIFICATE AND POLICY
5.1 Policy of Insurance - the Owner shall lodge with the Municipality on or prior to
the start of construction, an insurance certificate with an insurance company
satisfactory to the Municipality, (the approval of which shall not be unreasonably
withheld or delayed), and insuring for the joint benefit of the Owner and the
Municipality, against any liability that may arise out of the construction or
installation of any work to be performed pursuant to this Agreement.
5.2 Comprehensive General Liability - such policy shall carry limits of liability in the
amount to be specified by the Municipality, but in no event shall it be less than
$2,000,000.00 inclusive comprehensive general liability and such policy shall
contain:
a) a cross-liability clause;
b) product/completed operation coverage;
c) shall include the following names as insured:
i) THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE
5.3 Certificate of Coveraqe - any certificate of coverage filed with the Municipality
shall specifically contain confirmation that the coverage includes (a), (b) and (c)
above.
5.4 The Owner agrees that there will be no blasting for construction of
improvements, unless prior written approval of the Municipality is obtained and
insurance satisfactory to the Municipality is in place.
5.5 Confirmation of Premium Payment - the Owner shall, from time to time as
required by the Municipality, provide confirmation that all premiums on such
policy or policies of insurance have been paid, and that the insurance is in full
force and effect, and ensure that a copy of the policy is filed with the
Municipality.
2
~<; -Lf
5.6 Claim in Excess of Policv Limits - the issuance of such policy of insurance shall
not be construed as relieving the Owner from responsibility for other or larger
claims, if any, or for which it may be held responsible.
5.7 Notice of Cancellation - the insurance company shall agree to notify the
Municipality within fifteen (15) days of any cancellation or expiry of said
insurance policy.
6. CONSTRUCTION. COMMENCEMENT AND COMPLETION
6.1 The Owner is proposing to phase construction of the improvements,
commencing construction in the Spring of 2004, with completion in the Fall of
2005, as per Schedule "A".
7. EXPENSES TO BE PAID BY THE OWNER
7.1 Every provision of this Agreement by which the Owner is obligated in any way,
shall be deemed to include the words "at the expense of the Owner", unless the
context otherwise requires.
7.2 The Owner shall pay such reasonable fees as may be invoiced to the
Municipality by its solicitor and its Municipal Engineer, in connection with all work
to be performed, as a result of the provisions of this Agreement.
7.3 All expenses for which demand for payment has been made by the Municipality,
shall bear interest at the rate of 12%, per annum, commencing thirty (30) days
after demand is made.
7.4 In the event that the Municipality finds it is necessary to engage the services
of an Engineer or technical personnel not permanently employed by the
Municipality, to review the plans of the Owner and/or carry out on-site
inspections of the work performed, the Municipality will advise the Owner
accordingly of this need, and the costs of such outside Engineers so engaged
shall be the responsibility of the Owner. The Municipality may require a deposit
for this purpose.
8 CASH DEPOSITS AND SECURITY
8.1 The Owner shall lodge with the Municipality, those cash deposits and security
more particularly described in Schedule "8" and at the dates specified therein.
8.21n the event that the expenses of the Municipality exceed the amount of the
cash deposits or security set out in Schedule "8" attached, the Owner shall pay
such excess charges within thirty (30) days after demand by the Municipality.
8.3Construction Lien Sub-Search - shall be done to determine that no construction
liens have been filed with respect to the Municipality.
8.4 Acceptance of Improvements - the acceptance of the Road Improvements
shall be in the reasonable discretion of the Public Works Superintendent.
9 APPLICATIONS OF LETTER OF CREDIT AND SECURITY
9.1 Any Letter of Credit or Security filed with the Municipality is based upon the
estimated cost of completing the various matters prescribed by this Agreement.
However, all Letters of Credit and Security received by the Municipality may be
used as security for any item or any other matter, which under the terms of this
Agreement is the responsibility of the Owner.
3
-~
10 REALIZATION OF SECURITY OR DEPOSITS
10.1 Default - if, in the event of default of the Owner under any of the provisions of
this Agreement, it becomes necessary for the Municipality to realize on its
security or deposits, then the Municipality (its servants, agents or
sub-contractors) shall, if the Municipality so elects, have the right and privilege
at all times to enter upon the lands for the purpose of repairing or completing or
paying for any work or servic~s required to be completed by the Owner under
this Agreement.
.10.2. Exceedinq Cost Estimates - if the costs of completing such work or
improvements exceed the amount of security held by the Municipality, such
excess shall be paid by the Owner to the Municipality, thirty (30) days after
invoicing by the Municipality. All overdue accounts shall bear interest at the
rate of twelve (12%) percent per annum.
10.3 Save Harmless - the Owner, on behalf of itself, its successors and assigns,
agrees to indemnify and save harmless the Municipality from and against any
and all claims, suits, actions and demands whatsoever which may arise either
directly or indirectly by reason of any work or service performed by the
Municipality, its servants or sub-contractors in order to complete the work or
services required to be completed under this Agreement, provided the subject
matter of such action, suits, claims or demands was not caused intentionally or
through gross negligence on the part of the Municipality, its servants or agents
or sub-contractors.
10.4 The Construction Lien Act - if the Municipality becomes obligated to make any
payments, or pay any costs, under the provisions of the Construction Lien Act,
this will constitute a default and entitle the Municipality to realize upon its
security.
11 REALIZATION ON LETTER OF CREDIT
11.1 In the event that the Municipality cashes a Letter of Credit, any surplus monies
remaining after the completion of the work by the Municipality will be returned
to the issuing Bank for transmission to that party that took out the original Letter
of Credit with the Bank.
12 ESTOPPEL OF OWNER
12.1 The Owner agrees to not call into question, directly or indirectly, in any
proceeding whatsoever, in law or in equity, or before any administrative
tribunal, the right of the Municipality to enter into this Agreement and to enforce
each and every term, covenant and condition herein contained, and this
Agreement may be pleaded as an estoppel against the Owner in any such
proceedings.
13 TIME OF THE ESSENCE
13.1 The parties hereto agree that time shall be of the essence in the Agreement.
14. INTERPRETATION
14.1 Provided, and it is hereby agreed, that in construing these presents, the word
"Owner" and the personal pronoun "he" or "his" relating thereto and used
therewith, shall be read and construed as "Owners" and "his", "hers", "its", or
"their", respectively as the number and gender of the party or parties referred
to in each case require, and the number of the verb agreeing therewith shall
be so construed as agreeing with the said word or pronoun so substituted.
14.2 And that all covenants, rights, advantages, privileges, immunities, powers and
things hereby secured to the Municipality shall be equally secured to and
exercisable by its successors and assigns as the case may be.
4
~~ -(0
14.3 And that all covenants, liabilities and obligations entered into and imposed
hereunder upon the Owner, shall be equally binding upon his, her, its or
their heirs, executors, administrators and assigns, or successors and assigns
as the case may be, and that all such covenants and liabilities and obligations
shall be joint and several.
THIS AGREEMENT shall enu're to the benefit of and be binding upon each of the
parties hereto and their respective heirs, executors, administrators, successors and
assigns.
IN WITNESS WHEREOF the parties hereto have executed this Agreement on the
following dates:
By the Owner on the
day of
,2003.
FSP Holdings Inc.
Per: ^ UlJ1.P...... ~:z;;-~
Lani"Bm1'ram
Has the authority to bind the Corporation
By The Corporation of the Township of Oro-Medonte on the
,2003.
day of
THE CORPORATION OF THE TOWNSHIP OF
ORO-MEDONTE
Per:
J. Neil Craig, Mayor
Per:
Marilyn Pennycook, Clerk
5
SCHEDULE" A"
THIS IS SCHEDULE "A" TO THE ROAD IMPROVEMENT AGREEMENT BETWEEN
FSP HOLDINGS INC. AND THE CORPORATION OF THE TOWNSHIP OF ORO-
MEDONTE
DESCRIPTION OF WORKS AND SCHEDULE OF WORKS
2004 Filter cloth nine (9) metres wide; gravel surface eight (8) metres wide; 150mm
thick of 16mm Granular "An on Line 1 North from County Road #22, 400m
northerly.
2005 Surface from Line 1 North 400m +/- with a single high float surface and a single
10mm clear chip for the second surface.
"
6
SCHEDULE "B"
THIS IS SCHEDULE "B" TO THE ROAD IMPROVEMENT AGREEMENT BETWEEN
FSP HOLDINGS INC. AND THE CORPORATION OF THE TOWNSHIP OF .ORO-
MEDONTE
CASH DEPOSITS AND SECURITY
The Owner shall, on the dates specified herein, lodge with the Municipality, the following
described cash deposits and security.
1. TYPE OF SECURITY
Any security required to be filed under this Agreement shall be by certified
cheque or by Letter of Credit valid for a period of one (1) year with extension
provisions and prepared in a form provided by the Municipality. It shall be drawn
on a Chartered Bank of Canada and shall be for the amount hereafter set 6ut.
2. Prior to execution of this Agreement, the Owner shall deposit a $30,000.00.
Letter of Credit with the Municipality as security to guarantee performance of his
construction obligations.
3. The Letter of Credit shall remain with the Municipality until all provisions and
obligations of the Owner, as set out in this Agreement, have been fulfilled.
7
,
" .~,
1b - \
TOWNSHIP OF ORO-MEDONTE
REPORT
DEPT. REPORT NO.: TO: COMMITTEE OF THE PREPARED BY:
EES2003-55 WHOLE Keith Mathieson
SUBJECT: DEP ARTMENT:
COUNCIL:
Warminster Pump House Engineering and
Upgrades Environmental Services
C. OF W.:
DATE: ,
MOTION #: October 16, 2003
DATE: R. M. FILE NO.:
As part of Ontario Regulation #459/00, an Engineer's Report dated March 30, 2001 was prepared for
the water supply, treatment and storage works for the Warminster water system.
In this Report, it was identified that the existing pump house should be removed and a new pump
house constructed.
During the Ministry of the Environment annual inspection in October, 2003, a number of concerns and
deficiencies were noted with respect to this facility.
During the 2003 Budget deliberations, Council approved $430,000.00 to construct a new pump house
over the existing reservoir.
Tenders were prepared and then opened at the Township office on October 7, 2003, with only one
tender received from Brookside Contracting.
R. G. Robinson and Associates Ltd. has reviewed the tender submitted by Brookside Contracting and
is recommending the tender be awarded to Brookside Contracting.
1'0-
T~e T9wnship has applied for funding through OSTAR for these upgrades, of which $151,826.95 has
been approved. A revised application will be submitted to OST AR to reflect the actual cost of the
works.
Part "A" of the tender ($412,014.00) includes a contingency item of $10,000.00, which mayor may
not be used.
part "B" Qf the tender ($64,125.00) is optional and includes $30,000.00 for standby power. It is
recommended that the stand-by power be installed as' approved by OST AR funding.
It is estimated that the project will exceed the budget allocation by approximately $25,000.00 to
$30,000.00.
1. THAT Report EES2003-55 be received and adopted.
2. THAT Brookside Contracting be awarded Part "A" of the tender to upgrade the Warminster Water
System.
3. THAT Brookside Contracting be awarded the portion of Part "B" of the tender as determined by
the Director of Engineering and Environmental Services.
4. THAT any over-run be transferred from the Warminster Water Reserve Fund.
5. THAT Brookside Contracting be notified of Council's decision.
CD.Y\- ~
~~CJ \D>
C)~ \'9
.
~ILE No.~B7 10/16 '03 09:45 ID:R. G. ROBINSON AND ASSOC FAX:705 734 0764
c.. .'~
~
CONSULTING
ENGINEERS
AND
PLANNERS
A
PAGE 1/ 2
RG RoBINSON
AND ASSOCIATES (BARRIE) LTD
b-)
Mr. K. Mathieson "By Fax & Mail"
Director of Engineering &. Environmental Services
Township of Oro-Medonte
Box 100 - 148 Line 7 South
Oro, Ontario LOL 2XO
October 14,2003
Dear Mr. Mathieson:
RE: Townsbip of Oro-Medonte, Community of War minster
Water System UPirad~ Tender
We have completed the Tender Evaluation for the Wanninster Water System Upgrade that
closed on October 7th, 2003. The proposed upgrades are required in ord~ to comply with Part
8 of the C of A Number 8679-5P4K6C. The work performed under this contract will consist,
but are not limited to, the construction of a new pump station above the existing reservoir
incorporating vertical turbines with standby power and removal of the existing building.
Tender Results
The tender was reviewed and checked arithmetically with regard to addition and extension of
the prices. During the tender period, several contractors showed interest in the project.
However, Brookside Contracting remained the onJy bidder and therefore the lowest tenderer.
The price submitted by the aforementioned c,ontractor, is as follow:
Part 'A':
Part 'B':
Total:
412,014.00
64.125.00
476,]39.00
It should be noted that Pan 'B' of the contract entails the supply and placing of a granular
driveway, installation of a standby power generator and replacing of the proposed hydraulic
tanks with variable speed drives. Upon review of the submitted tender, it may be necessary to
negotiate \>Vith the contractor the removal of items 7 through II, which are all provisional items,
in order to remain within the budgetary allowance.
Engineers Estimate
. Engineers Estimate (OS1 AR Estimate) -
$398,500.00
Please:; Dote that during th~ d~ign of the pumping station, Part 'B' of the: tender was considered
as future works and was not included in the Engineers Estimate.
10 Hif:'h Scrut, Ba.rrie, Ontario L4N JW1 (705) 721,9222 Fa.x (705) 734-0764 er;gplan@rg'!'a,on.ca
@
'FILE'N~.287 10/16 '03 09:45 ID:R. G. ROBINSON AND ASSOC FAX:705 734 0764
. . .
Recommendation of A ward
PAGE 2/ 2
q~-tf
We can fmd no reason to disqualify the low bidder, Brookside Contracting from being awarded
this contract by the T o"WI1Ship of Oro.Medonte.
Please contact this office or the undersigned if you have any questions or require any additional
information. For reference only, please refer to the appended "Project Summary".
Yours truly,
R. G. ROBINSON AND ASSOCIATES (BARRIE) LTD.
~
y~
M.P. Theoret,
Environmental Design TeGhnologist
MPT:ld
MPTO.2
File '# J 2.02044.20
.,
TOWNSHIP OF ORO-MEDONTE
REPORT
DEPT. REPORT NO.: TO: COMMITTEE OF THE PREPARED BY:
EES2003-53 WHOLE Keith Mathieson
SUBJECT: DEPARTMENT:
COUNCIL:
Ukrainian Private Water Engineering and
System - Village of Environmental Services
C. OF W.: Hawkestone
DATE:
MOTION #: October 20, 2003
DATE: R. M. FILE NO.:
E08-12922
On September 3, 2003, Council received correspondence from the Ukrainian Cottager's Association
dated August 20, 2003 (attached) requesting if the Township would be interested in providing
monitoring services for their privately-owned water system.
This water system is owned by the Ukrainian National Federation of Canada and operation of the
system is presently being overseen by the Cottager's Association. Currently, there is a Permit to
Take Water and Certificate of Approval in place issued by the Ministry of the Environment.
The system consists of small diameter distribution water mains running through back lot lines, service
connections: one drilled well, a 16,000 gallon in-ground reservoir, and pump house, all constructed in
the mid-1960's, to service the one hundred (100) lot subdivision.
Mr. Bob Gregory, Director, and Mr. Bob Didulka, President, both of the Ukrainian Cottager's
Association, and Mr. Keith Mathieson, have met to discuss the transfer of ownership of this water
system to the Township of Oro-Medonte. At that time, it was indicated that the present system is not
to municipal standards and the following upgrades would be required as a minimum:
c -
1. The existing 2" and 3" mains are located in back lot lines and are not within the Township road
allowance;
2. There is no fire protection;
3. Homes are not metered;
4. Flow meters and static well levelers are required;
5. Distribution drawings would need to be prepared;
6. Water system needs to be looped;
7. Classification of system needs to be determined by the Ministry of the Environment; and
8. Another well is required.
"'
Also, the Hydrologist's Report prepared by Ian D. Wilson in 1991 suggested that the existing well
could be in need of rehabilitation, The Report did not include chemical and pesticide test
results for the existing well The well in place is only allowed to supply 40
m3 per day, which is inadequate to supply a one hundred (100) lot subdivision. There are 36 lots
hooked to the system at present. The Township policy requires that 50% of development be
occupied before assumption.
This system would need a detailed Engineering Report prepared by the Township Engineers prior to
any consideration of being assumed by the Township.
The Cottager's Association requested that the Township consider any costs associated with operating
the water system be applied to the residents' tax bills. A similar request for the Township to act as a
collection agency has resulted in confusion for the ratepayers as the residents assume the Township
is responsible for operating and setting rates for the system.
The final request of the Association was if the Township would consider providing the monitoring
seNices required to comply with M.O.E. standards. It was brought to the attention of Mr. Gregory and
Mr. Didulka that there are many other responsibilities of the Owner of a municipal water system other
than daily testing and monitoring required under the new Regulations and that these issues should be
looked at in conjunction with the monitoring. As this system is not to Township Standards and the
extra work load required by Township staff as a result of Regulation #170/03 and possible legal
implications to the Township and staff, it is recommended that the Township not provide the
monitoring seNices.
1. THAT Report EES2003-53 be received and adopted.
2. THAT the Township of Oro-Medonte not assume the municipal water system owned by the
Ukrainian National Federation of Canada in the village of Hawkestone until a full assessment of
the system is completed by the Township Engineers, and all upgrades are completed by the
Owner to bring the system to Township Standards.
3. THAT the Ukrainian National Federation of Canada be advised that the Township is not in a
position, at this time, to collect fees for their water system.
4. THAT the request for monitoring seNices from the Ukrainian National Federation of Canada be
denied.
5. AND lY'.!" T Mr. Gregory and Mr. Didulka be advised of Council's decision.
R~\IY submitted, f 0-{\ ~ \ D'
Keit~~on ~;V W \ -?r -i \
(r\~
\..~
=3
August 20, 2003
Ms. Marilyn Pennycook
Clerk
Township ofOro-Medonte
Box 100
Oro, ON. LOL 2XO
Re: Ukrainian Cottager's Association -Water Treatment
Dear Ms. Penny cook:
Following a meeting with Mr. Keith Matheson, it was suggested our Association write to
you with our request regarding the water station that serves homes in the Ukrainian Village in
Hawkestone. Recently, we have been required to upgrade our system to comply with the Ministry
of Environment standards. As such, we have installed a chlorination system.
1. At this time, our Association would like the Township to consider providing the
monitoring services required to comply with the Ministry of Environment standards.We
understand that the Township has licensed inspectors on staff who are currently managing the
various municipal systems. If the Township is interested in providing this service we would
appreciate knowing the costs that would be involved and whether the Township would consider
applying this costs to the tax bills of the residents involved.
2. We have also agreed to provide Mr. Matheson with a copy of our Engineer's Report and
Certificate of Approval for his inspection. This is being done in order to continue discussions
regarding the possibility of the Township taking over complete control of this water system in the
future. Therefore, we ask that this also be considered by Township staff and that we continue
negotiations with the Township towards this goal.
At the present time, we are required to collect fees from those residential properties that
are serviced by the Ukrainian Cottager's Association water supply. Since we have no legal
authority to collect delinquent accounts it is felt that a Municipally run system may solve this and
other related issues. .
Thank you for your consideration of this matter. I look forward to your reply.
Yours sincerely,
~'/~
//.// ~~? ?
Bob Gregory, Director
cc: Mr. Bob Didulka, President
4t61" 'lt4--/
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MERIDIAN
PLANNING CONSULTANTS INC.
Page 1 of
To:
From:
Date:
Oro-Medonte Council
Nick McDonald
October 16, 2003
Subject: Heights of Horseshoe Townhouse Project
Oro-Medonte File #: P157/03 and S-97-03
.Job Number: 2510
BACKGROUND
An application for rezoning has been submitted by Horseshoe Resort Corporation (HRC) to
develop 24 townhouse units within the Horseshoe Valley Village designation. Supporting the
application was a:
· Planning Report;
· Functional servicing report;
· Slope stability analysis; and,
· A draft Zoning By-law amendment.
An application has also been submitted by HRC for Plan of Condominium approval. An
application for Site Plan Approval is expected soon.
This report deals with both the rezoning application and the Plan of Condominium application.
NATURE OF PROPOSAL
It is proposed to develop 24 townhouse condominium units at the base of the Heights private ski
facility on the north side of Horseshoe Valley Road. The site is located at the base of the
beginner ski run in a location where a quonset hut storing firewood is currently located.
According to the Planning Report submitted by the applicant, there will be six groups of buildings,
with each building having four units. A copy of the site plan submitted along with the application
is attached to this report.
;t.
Each dwelling unit will have two parking spaces and 12 additional visitor parking spaces are
proposed. The site will be accessed by an existing private driveway, which will be upgraded for
the purposes of access to this site. It is indicated in the Planning Report that the Heights Ski Club
currently has an easement over this driveway to Horseshoe Valley Road. It is anticipated that
easements will also be required in favour of the Township for emergency access purposes and to
the individual condominium owners. Emergency access to the site is also proposed via a road
that extends to the existing sewage treatment facility. Each of the townhouse units will be
Page 1
113 Collier Street, Barrie, Ontario L4M 1 H2
Phone: (705) 737-4512 Fax: (705) 737-5078
serviced by full sewage treatment and full communal water services.
OFFICIAL PLAN AND 'ZONING
The site is located within the Horseshoe Valley Village designation. The policies of the Official
,Plan require thqt a Comprehensive Developm~nt Plan (COP) be prepared prior to ,the
consideration of any site-specific re-zonings. Such a CDP has been prepared and accepted by
Council in principle on August 21, 2003. The location of the proposed townhouses was identified
on the CDP. A further review of how the proposal conforms to the design guidelines set out in the
CDP will be carried out as part of the process. On this basis, the consideration of this site-
specific application is not considered to be premature.
The site is currently zoned Future Development Exception 67. It is proposed to zone the lands
Residential Two with an Exception. The exception will deal with a number of issues that are
specific to the site as a result of the proposal to create one lot through the Condominium process.
It is anticipated that specific provisions regarding lot area, setbacks and access from a public
road will have to be included in any By-law to be considered by Council for this site.
WHAT HAPPENS NEXT?
The Hydrogeological Assessment has been sent to Azimuth Environmental for comments. The
Functional Servicing Report has been sent to RG Robinson and Associates for comments. As of
the date of the writing of this report, comments have been received from RG Robinson and
Associates and they are attached. While a number of issues are identified in the RG Robinson
letter, none are considered to insurmountable at this time. It is anticipated that a revised
Functional Servicing Report will be submitted to address these comments.
The submission of this application was delayed until Council could properly deal with the CDP.
Now that the CDP has been approved in principle, it is my opinion that it would be appropriate to
process the application to a public meeting. On this basis, it is recommended that Council:
. Receive and adopt this report;
. Authorize the Planning Department to schedule a public meeting under Section 34 of the
Planning Act.
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Page 2
113 Collier Street, Barrie, Ontario L4M 1 H2
Phone: (705) 737-4512 Fax: (705) 737-5078
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,fiLE No.236 10/14 '03 13:19 U~:R. G. ROBINSON AND ASSOC
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CONSULTING
ENGINEERS
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P1.ANNiRS
9
FAX:705'7~4 0764 PAGE
RG RoBINSON
AND ASSOCIATES (BA"RR1"E) Lro
?-3~3
Mr. N. McDonald
Planning Consultant
Township of Oro-Medonte
Box 100
148 Line 7 South
Ora, ON LOL 2XO
~'By Fax and Mail"
October 10, 2003
{()~ - 5
Dear Mr. McDonald
RE: TOWIIIhip of Oro-MedODte
Bonahoe VaDey Resort
Hei2hts T~~1V" Dev~01J..tDt
Further to receipt of a Functional Service RepOrt (FSR) prepared by the URS tOt a
Heights ToWDhouse Development at Horseshoe Valley Resort,;He herein provide our
technical review comments.
1.0 GENERAL C;Q~S
1.1 The limits of the Townhouse Site should be clearly indicated. The site of
the Townhouses should be clearly labeled and diplensioned. Indicate the
Part and Reference Plan number for the site.
1.2 The access road from Horseshoe Valley Road to the site must also be
clearly shown, indicating the Parts and Reference Plan numbers. A section
of 1:he FSR should discuss the road access. Clearly indicate the limits of
cxlsting aocess roads to be utilized, complete with the road width and
surface type. Indicate the areas where a new access road is required, and
identify the road width. structure and surface. Indicate how drainage will be
accommodated along the access road. Indicate the Emergency Access Road
as weu.
1.3 In Figure 2-2 Conceptual Plan, there are 2 sets of contours shown, which
are considerably different. Please clarify the correct contour elevations.
complete with contour interVals labeled throughout. Provide the same
contour base on all plans, complete with contour intervals which are legible.
1.4 In Figure 2-2, label the buildina to the .north of Block 4. Label the width of
~ proposed intema1 roads. Clarify width of access road to the site. Indicate
where the 4.Om Emergency Access Road connects to on the other Figures.
1
10 High Smet, Barrie. Onzario L4N JWl (70S) 721.9222 Fax (705) 73....0764 ~~.on.C4
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1.5 Provide inverts and grades on saniuuy sewers. Show the location of sanitary
services to units. Consider eliminating the sanitary manhole in front of the
east end of Block 6.
1.6 Provide a second fire hydrant at the south end of Block 1. Show water
service locations to the units.
2.0 Section 1.0 - INTRODUCTION
2.1 In Section 1.1, correct the typo for "FSR".
3.0 Section 3.0- WATER SUPPLY
3.1 The Zone 1 water system must be modeled utilizing the W atercadd
modeling. We will carry this out upon receipt of digital base for this
development. The existing and proposed development are to be modeled
with pipe sizing. elevations and static pressure confirming fire flows and
watermain sizing within Zone 1.
3.2 In Section 3.1.2 (1$1 sentence), the desi~ criteria being used is 2.5 ppu;
which is acceptable for condominiums.
3.3 In Section 3.1.2 (2M paragraph), the reference to IXi.fthIg water storage
capacity of 773 cu m, does not allow for previously submitted Hotel
Expansion.
3.4 In Section 3.1.3', the proposed wateimain sizing is indicated as 150mm
diameter. The Watercadd modeling will confirm that this watennain size is
appropriate. Any other future expansions off this proposed watermain arc to
be identified such that the watennain sizing is accurately determined.
3.5 In Table 3.1. the Hotel Expansion is not included. yet was previously shown
with a population of 228, and added to the requirement for Total Storage.
Please confhm its status? In the chart. above "Commercia1lRetai1
Development" provide a column heading of "Equivalcn:t Popu1ation".
3.6 In Figure 3-1, label the Heights building being serviced by the existin&
50mm water service. Indicate the Pan and Reference Plan numbers for the:
warennain corridor route to the Townhouse site.
4.0 Secti01) 4.0 - SANITARY SEWE1t SERVICING
4.1 In Section 4.2.2, it indicates that a sanitary sewer will connect into the main
trunk: sewer which rum north westerly and leads to the existing SBR. The
size and invert elevQ.tion$ of the eximna trunk sewer have not been
addressed to confirm appropriate grade from the site to the uunk sewer.
4.2 In Figure 4-1, the size. grade and invert elevations of the existing trunk
sewer are to be indicated, along with existing manhole locations. Indicate
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.PIl,E No.236 10/14 '03 13:20 TD:R. G. ROBINSON AND ASSOC FAX:705 734 0764
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PAGE 3/ 4
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that the tie-in at the existing sewer is made at a manhole. Label the grade
and inverts for the proposed 200mm sanitary sewer to the site.
4.3 In Table 4.1. reference is made to a proposed "Heights Lodge" with. 12
units. Clarify the location and status of this proposed development.
5.0 Sectioll5.vO ~ GRADll'lO AND DRAINAGE
5.1 In Figure 2-2. they have indicated a svvale immediately notth of the site
limits, on other lands. Clarify if the swale is going to be located outside
of the site limits.
5.2 In Figure 5-1. swales are shown directing drainage on lands external to
the ~ite. If the contour infonnanon is comet on this plan (Refer to 1.3);
then it is apparent that there is a split in the drainage on this site. From
the contours there is a ridge which extends from the north-east corner-of
the site to a location between Block 5 and 6. Please review further as
some of the proposed drainage works would require major grading in
order to redirect the flows. The Landscaped Recharge Area is located
along the drainage split line.
S.3 Provide additional information regarding road allowance and pavement
width for all roads. The FSR does not indicate the width of the proposed
roads, and/or to whether they will be to an urban or rural standard; and
whether private or public.
5.4 A, typical cross-section would be helpful to detennine the proposed
concept. It should ident1fy the asphalt road width, drainage works,
servicing and face of buildings to ensure sufficient parking space at
buildiug .
. 6.0 Section 6.0 - STORMWA TER MANAGEMENT PLAN
6.1 It is difficult to address this section in light of the discrepancy in contours.
and the a.ctual split in drainage on this site. The calculations provided are
on the basis that no ex:tema1 drainage entets the site; yet the use of swales
around the perimeter of the site would possibly indicate some external
areas are being accommodated. Please clarify this to allow further review.
6.2 In Figure 5-1, a "200m erassed swaIe with slopes of 1.5% to 6%" is shown
being directed to a "Proposed SWM Facility"~ yet no further level of detail
bas been provided. This outfall swaie and 8WM facility must be further
clarified, including the ultimate outlet.
7.0 SECTION 7.0. TRAN~fORTATION
7.1 This Section refetS to a "Traffic Assessment Report" which we were not
provided with; and thus we can not comment on this Section of the
Report.
3
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8.0 SECllQN 8.0 - CQNCLUSI01'fS
8.1 The aforementioned comments ate to be addressed to ensure that the site
can be appropriately serviced.
8.2 It is not indicated as to whom authored the Report. The final Report must
be signed and sealed by a professional engineer.
OVERALL COMMENTS
The level of detail provided in the FSR J1eeds to be expanded, to ensure that the
site WI be properly serviced. The main concerns are to (a) identify the access road to
the site; (b) determine the watermain sizing; (c) ensure that sanitary sewer has sufficient
Wade to the trunk sewer; and (d) determine stonn drainage patterns and outlets.
If you require any ~er clarification, please contact the undersigned.
Yours truly,
i~:::AND~TD~Lm
A.M. Lees. C.E.T.
AML:jd
A02
File #12-02240-50
Copy: J. Zieleniewsld
K. Mathieson
4