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10 08 2003 COW Agenda TOWNSHIP OF ORO-MEDONTE COMMITTEE OF THE WHOLE MEETING AGENDA DATE: WEDNESDAY, OCTOBER 8, 2003 TIME: 9:00 a.m. ROBINSON ROOM , ************************************************************************************************ 1. NOTICE OF ADDITIONS TO AGENDA 2. ADOPTION OF THE AGENDA 3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF: - "IN ACCORDANCE WITH THE ACT" 4. RECEIPT OF ACCOUNTS: a) Statement of Accounts for the month of September, 2003. 5. DEPUTATIONS: a) 9:10 a.m. Ron Kanter, Representative of the West Oro Ratepayer's Association, re: UCCI Consolidated Companies Inc. Application No. P-115/01, OPA #18. 6. CORRESPONDENCE: a) Midland Public Library Board, minutes of June 12, 2003 meeting. ~ b) Gayle Wood, Chair, Lake Simcoe Environmental Management Strategy Steering Committee, correspondence dated July 8, 2003 re: Extension of the Lake Simcoe Water Quality Improvement Program. c) Sharon Cook, correspondence dated September 30,2003 re: UCCI Consolidated Companies Inc. Application No. P-115/01, OPA #18. d) Don and Mary McGee, correspondence dated September 23, 2003 re: UCCI Consolidated Companies Inc. Application No. P-115/01, OPA #18. e) Charlene and Mark Boucher, correspondence dated September 23,2003 re: UCCI Consolidated Companies Inc. Application No. P-115/01, OPA #18. f) Bruce and Janet Kubbinga, correspondence dated September 29, 2003 re: UCCI Consolidated Companies Inc. Application No. P-115/01, OPA #18. g) Ronald Kanter, McDonald & Hayden LLP, correspondence dated September 29, 2003 re: UCCI Consolidated Companies Inc. Application No. P-115/01, OPA #18. h) Beverley Hubatsch, Treasurer, Oro-Medonte Community Policing Committee, correspondence dated September 23, 2003 re: Funding Request. '" " 7. FINANCE, ADMINISTRATION AND FIRE: a) Report No. FD 2003-12, Paul Eenhoorn, Fire Chief, re: Monthly Report, August. b) Report No. ADM 2003-041, Marilyn Pennycook, Clerk, re: Request for Exemption - Warminster Annual Remembrance Day Parade. c) Report No. TR 2003-06, Paul Gravelle, Treasurer, re: Council Salaries. d) Report No. TR 2003-07, Paul Gravelle, Treasurer, re: Lease Financing Policy. e) Report No. PR 2003-09, Chris Carter, Recreation Co-ordinator, re: Grant Request for the Use of the Ball Diamonds at the Vasey Park for the "Feed A Friend" Charity Baseball Tournament. f) Councillor Hough, re: Update - Plan 626 Promenade. g) Councillor Hughes, re: Property Matter (Cumming). 8. PUBLIC WORKS: a) Report No. PW 2003-10, Jerry Ball, Public Works Superintendent, re: Request for Speed Limit Reduction - Scarlett Line. 9. ENGINEERING & ENVIRONMENTAL SERVICES: None. 2 10.BUILDING, PLANNING AND DEVELOPMENT: a) Report to Oro-Medonte Council dated October 2,2003, Nick McDonald, Meridian Planning Consultants Inc., re: UCCI Application No. P-115/01, OPA #18. b) Report to Oro-Medonte Council dated October 2,2003, Nick McDonald, Meridian Planning Consultants Inc., re: Rezoning of Lands Zoned PR in Sugarbush. . c) Report No. PO 2003-17, Wesley Crown, Meridian Planning Consultants Inc., re: Ronald and Sandra Tansley, Application No. P-148/03, Concession 9, Lots 4 and 5 (Oro ). d) Report No. BD 2003-16, Ron Kolbe, Director of Building and Planning, re: Short Form Wording Under the Provincial Offences Act for Enforcement of Township of Oro-Medonte By-Law #2002-076, Part "A", Licensing, Regulating and Controlling Dogs. 11.IN-CAMERA: a) Jennifer Zieleniewski, re: Personnel Matter. b) Jennifer Zieleniewski, re: Personnel Matter. c) Jennifer Zieleniewski, re: Personnel Matter. d) Jennifer Zieleniewski, re: Personnel Matter. e) Jennifer Zieleniewski, re: Personnel Matter f) Jennifer Zieleniewski, re: Legal Matter. g) Jennifer Zieleniewski, re: Legal Matter. 12.ADJOURNMENT: 3 ~ ADDENDUM COMMITTEE OF THE WHOLE MEETING Wednesday, October 8,2003 7. FINANCE, ADMINISTRATION AND FIRE: h) Report No. ADM 2003-043, Jennifer Zieleniewski, CAO, re: Council and Committee Meeting Cancellations and Christmas Shutdown. 10AJ2/2003 16: 17 416 601 4100 ~ 5133001*917054870133 1'10.173 [;102 BsrritHerD & Soli.4:itnrl; PClur J\. Hoyden. Q.C. D,H. heir. 1\"n.l<I M, KAnt... CIW,,,.d M. GoldHu ."'ndrew Frei MHk AtlUrA'l"I Leonard BOi.eb~r~ AI"I,h'e... Mluik Leuro>> Fi~bmllll Pavi(( C. Nuhl1.1HolI, Q,C. Car" S. Ileseilcr ~ ., _..... ., ~ . ~"'" u.....n.._......n..._. :MCDONALD1 1 & : jl-IAYDEN3! .~....,.." "........... hh. _,. ......,u.. .h........ Do"i,l R. Sare-el Weudy C. Pc> alII illS A. Richard Rodier Jc>hll D. Brunt Jo>>.c SOl1thrcn A.driel"lne K. 'Wc.c>c1yud Kobi DorcnbnGh October 2, 2003 SENT BY FAX 705.481.0133 5~ .. Clerk, Township of Oro-Medonte P.O. Box 100 Ora, Omari,o LOL 2XO Attention: Ms. Marilyn Pennycook Dear Ms. Pennycoak: Re: Ucci Application: Kempenfelt Bay OPA #18 AppJication #P.1l5/01 r am writing to advise that tbe West Ora Ratepayers' Association wishes to be listed as a depmam at Oro-Medoore Commhtee of the Whole on October 8, 22 and November 5, 2003 and at Oro-Medonte Council on October 15 and 29, 2003, pursuant to Oro- Medonte's procedural by-law. Yours sincerely, MZ:7D.O Jd & Ha den~LP . . L- , Ronald M. Kanter . RMKIkg c.c. Dr. Ron Golden, West Ora Ratepayers' Association O"C Q"~""\ !!lrcH );a,l, ~~il" lSOO. '01"""(1. Orl1ulo M.5C :l'l'~ Tel."""". .f16':!(.4-.111\{' F..,",n"iJ.I!)4\.6Dl'4)f1Q 1nl.r"., "'""'''''.ffll,hay..!.n.c" l' 11:::1/1:::1(/<::1:::11:::1..:1 .. 11::!:;:J..:I 41b bl:::11 411:::11:::1 ... ;:J 1..:1..:11:::11:::1 1 ""::J1 (1:::1;:J41::!(1:::11..:l..:l NU.G:::b..:l UlI:::11 ... ct. rJ .(\to>v ~. !"'M"~'"I;"O"N"A'J~'D"'1 & HAYDEN~ . . ,_.., ....H.... ............~..........................~.... Fax Cover Sheet Ba.n1s~~ 6c SoW:it= URGENT To: Marilyn Pennycook Company: Phone: Fax: 7054870133 From: Ronald M. Kanter Company: McDonald & Hayden LLP Phone: (416) 601-4143 Fax: (416) 601-4100 Date: October 7. 2003 File No.: Pages including this 3 cover page: Comments: Please distribute to Council Members on October 8th prior to 9:00am Council Meeting. If all pages are not received, please call me at 416.601 -4143, This fax transmission may be solicitor-client privileged ano contains confldentjal information Intartdad only for rho psr.;oon(s) ne.med acove. MY o1har distrlbu~lon, copying or disclosure is strlcuy prohibited. II you have received this transmission In()rror, please notify u!llmmediateJv by telephone aod return the original rransmlulon to us by mail without making a copy. One QUe.!l1 Sl.teet EaSt, Suite J SOO, Toronto. Onrilr.io. M5C 2Y3 Telephone (416) 364.3100 Fac5iml1e (416) 601-4100 1 (;V07 /2003 18:53 416 601 4100 ~ 5133001*917054870133 NU.~b..:5 IJII:;]~ "Q~\'i.l"r. & SolidI".. Pcl," R. Ho}'den. Q.C, D.H. Jode nlln,,).,1 M. "f:.4orcr CliUMd M. (;..ldIi81 i\ndnw l;nl :-1uk ,<\.Wr""" L""n(\rc1 Bouch"'1 ...\n.1t'..,,,.,. M'iA6ik tRIHen Fish""". Dpvid C. Nathon.or.. Q.C. Car)' S. n'i..ir.er D"vid R. 51 net Wendy C. l'oohu,. A. Ricbud Redi"r J..hn D. Bruni JAne !;",..hr..n Ad...n". rc W""dy. rd K"bi Dorenbueh ........-.....,.. ..*.....,...._... ...... ......n. ~MCDONALD; I.. ~..~,.~.?"".~....~..~...I RUSH October 7, 2003 SENT BY FAX 705.487.0133 Clerk, Township of Oro-Medonre P.O. Box 100 Oro, Oman 0 LOL 2XO Atrention: Mayor and Members of Council Dear SirslMadam: Re: Ucci Application: KempenfeJt Bay OPA #18 Application #P.115/01 I am wIiting to respond to Mr. McDonald's Memorandum to Oro-Me-dome Council and Repon: mcJuding OPA Arnendment No. 18, dared October 2,2003, posted on the intemet on October 6,2003. The West Ora Ratepayers' Association (the "Association") opposes the Ucci Application (the "Applicati(;m") for many reasons, including the following: 1. The Application would permit the development of 386 residential units (306 singles/semis and 80 retirement), involving the settlement of 700 or more people, outside of designated settlement areas in Oro-Medonte Township. This is contrary to the planning principles contained in the Provincia] Po]jcy Statement and the Simcoe County Official Plan. The Pla/'ming Act requires the Township to amend its official plan to conform WiU1 Simcoe County's official plan, and requires it [0 have regard to the Provincial Planning Statement when considering the Application. 2. The Application would result in a significant expansion of the Lake Simcoe Shoreline development area. Consequently, it 1S contrary to section DIO of the current Oro-Modente Officia] Plan. 3. In his Repol1, Mr. McDonald agrees that there would be no justification for siting any development on this properly or any other location adjacent to the OnQ QUM:'\ Street )':.:.a'h Su\te l:)nu~ '1'(J\""ntc>_ OHt:orio M:;C :lY5 Tckl,bo,," '" 16'364'0101) PH.ilnilO 41 G'GO] '4100 In '<'">it, .........m.hAy')"...t" J.~/~(/':::~~":> ~ . J.O;;:J..:> qJ.O O~J. qJ.~~ ~ ;:JJ.":>":>~~J.~~J.(~;:JqO(~J.":>":> l'iU.<::;O...J U't:)...J 'MCDONALD: -&-~ ;HAYDEN~: _____d.... . .~_.._. ----...,------- ..-..... -. .... "." ."" 1.1i~~)i.IDID '" Solkilo,.. existing Shoreline designation if the proposed development was composed of a typical residential plan of subdivisjontha.t was marketed to all age groups, and was of the scale proposed. The Report does not identify any legal mechanisms for preventing the proposed development from being occupied by all a.ge groups - because there are no such legal mechanisms permitted in Ontario. 4. This Appl.ication contemplates the division of a large site into 306 separate properties, plus a retirement home. It requires significant servicing infrastructure, including a communal sewage system with financial guarantees and Township and Coumy road improvements. A proposal of this magnitude and impact requires legally enforceable conditions contemplated by the Planning Ace, not an OPA subject to "criteria and conclitions" which are not legally enforceable. The Association urges Oro-Medonte Council 10 reject the Application, which represents nei[her good planning nor Smart Growth. Please do not hesita.te to contact me if you have any questions, Yours sincerely, McD~ & Harkn liP/, ~ ~L~ -.. Ronald M. Kanter RMKIkg c.c. Dr. Ron Golden, Wesl Oro R!\lCpayers' AssocialioCl (by tITIan -rof!olde@rogcrs.com) Bob Dragicevic (by ewll - bobd@wndpl!J.Mom) ..li-E---~"~ ~Q - j " CEIVE[ji MIDLAND PUBLIC LIBRARY BOARD MEETING SfP 2 9 2003 ORu-IVIEDO TOWNS ~e 1 of 6 DATE: June 12,2003 LOCA TION: Midland Public Library Boardro~ Hie _ PRESENT: D. Moore, 1. Swick, A Wilkes, A. Campbell, R. Allard, K. Stewart ABSENT: .B. Playter, G.AWalker, L. LaPlume STAFF: G. Griffith, Recording Secretary, B. Molesworth, CEO ITEM # ISSUE ACTION 1. Call to order In the absence of the Chairman and the Vice Chairman, Mr. Moore agreed to take the chair and called the meeting to order at 7:07 p.m. 2. Approval of the agenda Moved by: R. Allard Seconded by: 1. Swick That the agenda be approved. CARRIED 3. Approval of the minutes of the previous meeting Moved by: 1. Swick Seconded by: K. Stewart That the minutes of the Board meeting held on May 8, 2003 be approved CARRIED 4. Business arising from the minutes 4.1 R.B. Wright Mr. Molesworth received confirmation of Richard B. Wright's attendance at the 12Sth anniversary celebrations to be held in Midland on the afternoon of Saturday, October 25. Mr. Wright will give a reading. The Planning Committee has decided that a dinner will not be held. 4.2 North stairs and painting Mr. Molesworth reported that he is still pursuing quotes for these two capital items. He has spoken to a concrete contractor and someone to make and install a railing. They have met and agreed on measurements and co-ordination of the project. The total quote for stairs is $4,000.00. The old stairs will be completely removed and new ones poured. A quote has also been received for painting the stairwell, the 2nd floor Children's Department and office areas. The quote is $6,000.00 Mr. Molesworth will move forward and keep the Board informed. ~y-2 MIDLAND PUBLIC LIBRARY BOARD MEETING Page 2 of6 DATE: June 12,2003 LOCA TION: Midland Public Library Boardroom ITEM ISSUE # 4. Business arising from the minutes - continued ACTION 4.3 Horticulture Club Enrollment in the Children's Horticulture Club has been increased to 23. Logistically, it is not possible for the two people running the programme to handle more participants. 4.4 Trillium and CAP Grant Applications Mr. Molesworth has made application to the Ontario Trillium Foundation for a grant for the shelving project in the Children's Department. He awaits their response. Notification was also received for another CAP Sustainability Grant for this year. Mr. Molesworth has made application for these funds based on buying a new computer to replace one of the aging Gates machines and also a colour printer. 4.5 CompuSolve (Internet) Mr, Molesworth spoke to Joanne Gagnon from the Town Office regarding continued use ofCompuSolve's services. She indicated that the Town also continues to use them. CompuSolve hosts the Library's web site. Mr. Moore wondered why, when we now have SCAN, we need to use them. Mr. Molesworth wilJ contact Shawn Berriault to delve into this issue further. 5. Approval of the accounts Moved by: A Campbell Seconded by: J. Swick That the accounts for the month of May 2003 totalling $21,304.24 be approved. CARRIED lD~ -3 MIDLAND PUBLIC LmRARY BOARD MEETING Page 3 of 6 DATE: June 12,2003 LOCATION: Midland Public Library Boardroom ITEM # 6. Reports of Board Committees ISSUE ACTION 6.1 Finance Committee - A. Campbell, Chairman Mr. Campbell drew the Board's attention to a Financial Statement for the 5 months ended May 31, 2003. Overall the budget is on track for this time of the year. One item that was noted was the Insurance line that is already over budget. Mr. Molesworth eXplained that this is a one time annual payment and that the increase was not unexpected. Moved by: A. Campbell Seconded by: 1. Swick That the Finance Committee Report be adopted. CARRIED 6.2 Strategic Planning Committee - K. Stewart, Chairman Mrs. Stewart reported that the community needs surveys have been distributed at the Main Desk over the last few weeks. Patrons were asked to return them by June 17, 2003. To date 140 have been returned. Three focus groups will be heM. Students, parents and seniors will be approached. It will be our responsibility to find the participants. A discussion ensued regarding who should handle the tabulation of the surveys. Staff time is limited and having a 3rd party performing this task seemed to be the preference of the Board. However, the cost for tabulation by SOLS would be $550.00. This may not include analysis of the survey results. The cost for 3 focus groups run by Mr. Abbott of SOLS would be approximately $450.00 Mr. Molesworth was asked to seek clarification from Mr. Abbott about other possible costs. Mr. Moore asked for a motion. Moved by: a. Wilkes Seconded by: K. Stewart That the Board approve an expenditure of a maximum of$l,OOO.OO to Southern Ontario Library Service for the tabulation of the strategic planning surveys and the running of focus groups. CARRIED MIDLAND PUBLIC LIDRARY BOARD MEETING DA TE: June 12, 2003 LOCATION: Midland Public Library Boardroom ~~-Lf Page 4 of6 ITEM ISSUE # 6. Reports of Board Committees - continued 6.3 Fundraising Committee In the absence of Mrs. Walker, Mr. Molesworth reported on the Friends meeting that was held Wednesday evening. The dinner/dance cleared $4,061.00. Several suggestions regarding improvements to acoustics and food have been taken to the Brooklea Golf & Country Club. It still seems to be the only desirable site for this function. The Friends currently have $7877.99 in the Bank. The annual BookSale will be held Saturday, July 12. Mr. Molesworth announced that Charles Wiseman has resigned as President of the Friends. Mr. Molesworth distributed a draft newsletter about the Friends and all they do for us. This will be sent out with the charitable donation receipts for the dinner/dance. Also included would be a membership form asking if recipients would like to be involved in a formal way with the Friends and at what level. A newsletter would be sent out 3 times a year to keep the members informed. Mr. Molesworth has raised the issue of restructuring the Friends to make them a more independent group with a higher profile. They were in agreement and Mr. Molesworth has taken steps toward this. 7. New business 7.1 Main Floor Shelving/Security Monitor Acting on a request from Chairman Bill Playter, Mr. Molesworth spoke to the contractor that installed the security system about moving the monitor. It is unsightly, staff bump their heads on the shelf it sits on and it cannot be properly monitored from the Main Desk. The contractor indicated that it could be moved higher. The contractor also suggested that we should have a taping device attached. There is digital technology that runs through a computer with no tape involved. It runs for seven days and is then automatically erased, Mr. Molesworth asked for the Board's direction. Mr. Moore stated that the current system acts as a safety device for staff and patrons. An incident may be prevented because people think they are being monitored. The cost of a digital taping program is $900,00. Perhaps we could look at putting this in next year's budget. Mr, Molesworth will do some further investigation. ACTION MIDLAND PUBLIC LIBRARY BOARD MEETING DATE: June 12, 2003 LOCA TION: Midland Public Library Boardroom \..0 q -5 Page 5 of6 ITEM # r7. New business - continued ISSUE ACTION 7.2 Heritage Collections Mr. Molesworth raised the issue of the three separate historical collections that are housed in three different locations in the Library, none of which are in the database. Two of these collections, the Sainte-Marie and Huronia Archives, are situated in the basement. This is not a desirable environment for either of these collections. Mr. Molesworth suggested that his office be moved across the hall to the tower room and that all three collections be moved to his current office where they could all be housed. There would be a cost to converting the tower room to the CEO's office - wiring, drapes and painting, for example. He went on to suggest that the current Sainte-Marie room could be used as free meeting space for non-profit groups that can't afford to pay the rental fee for the Boardroom. The Board was in agreement. 8. Information 8.1 Chief Librarian's Report Mr. Molesworth asked if the Board had any questions related to his report. There were none. 8.2 Correspondence - Steve Salmons Mr. Molesworth addressed a communication sent to all Ontario Public Library Boards regarding a document called "Building Value Together". Steve Salmons is Chair of the Strategic Directions Council, the body responsible for writing and implementing this report which bears the subtitle "A Vision for Change for Ontario Public Libraries - The Discussion Paper". One of the primary goals of this document is for large and small libraries to band together and create a Federation of Ontario Public Libraries. There seems to be support for the idea of presenting "one strong voice" and to make more effective use of limited resources through economies of scale and provide a wider range of services. In order to move ahead, a business plan must be developed. To cover the cost of this venture, application has been made to the Ministry of Culture for $50,000.00. They are asking for matching funds from public libraries across the province. Our contribution would be $87.00 MIDLAND PUBLIC LIBRARY BOARD MEETING DATE: June 12,2003 LOCA TION: Midland Public Library Boardroom ISSUE ITEM # 8. Information - continued Moved by: 1. Swick Seconded by: A. Wilkes That the Board approve an expenditure of$87.00 to support the Strategic Directions Council in proceeding with a business plan to develop a Federation of Ontario Public Libraries. 8.3 Other information Mr. Molesworth brought the Board up to date on the most recent developments regarding the future of the County of Simcoe Library Co-operative. The recommendations drafted by Chief Librarians uom across Simcoe County have cleared the first hurdle and now go on to the Corporate Services Committee. If accepted by this Committee then they will be sent to County Council on June 24th for final approval. Mr. Molesworth was directed to draft a letter from the Board to Mayor George MacDonald and Deputy Mayor Jim Downer endorsing these recommendations. . 9. Adjournment Moved by: A. Campbell That the meeting be adjourned at 8:32 p.m. ~. Chief Librarian ~C\-VJ Page 6 of6 ACTION CARRIED 905.895.1281 .HOO.465-0437 905.853'5881 fnti)@lsrca.on.ca www.lsrca;on.ca " ~;view Pirkwai,: HZ ....>j;';:, . I;uket, Ontario' .,. Xl :eaders In Watershed Health ~b-J ""II! July 8th, 2003 Our File: LSEMS-ll-O 1 This letter was sent to the attached distribution list :,......., ,,',".:.: .., Dear, ~: :; c', Attached is a copy of the progress report as it relates to the Lake Simcoe Water Quality Improvement Program. This report provides infonnation on how this program is working within your municipality, the amount of provincial funding and municipal funding expended, as well as what types of projects have been completed. To date, this program has been a resounding success and we are hoping to be able to continue to provide this service over the next few years. In 2002, 52 projects were completed and funded and there are currently 95 projects underway in 2003. Once all 147 projects have been completed, it is estimated there will be a reduction of 1.3 metric tonnes of nutrients flowing into Lake Simcoe. Between January and June 2003, we have received approximately 529 inquiries showing interest in projects for 2004. As you may be aware, provincial funding for this program will cease at the end of2003 and we are requesting the support of your municipality in our request to the Province of Ontario to continue these projects. The Lake Simcoe Region Conservation Authority and the Lake Simcoe Environmental Management Strategy (LSEMS) will be asking the Province of Ontario to extend program funding until 2007 which will coincide with the LSEMS Memorandum of Understanding which was signed by the four Deputy Ministers and the Authority, with resolutions of support from our watershed municipalities. It would be greatly appreciated if you could endorse this program and provide a letter supporting the extension of the Lake Simcoe Water Quality Improvement Program. Yours truly, original signed by: D. Gayle Wood Chair, LSEMS Steering Committee Attach. Igic c: lLSEMS Steering Committee Members LSRCA Board of Directors 42 Marilyn Pennycook '\ b,Page 1 of1 6~ . fJ .J'"I.~ ~* From: janet kubbinga Uanet.kubbinga@sympatico,ca] Sent: Monday, September 29, 2003 2:10PM To: clerk@oro-medonte.ca Subject: Fw: UCCI Proposal Township Application P115/01 OP Amendment No,18 ----- Original Message ----- From: janet kubbinga To: harry,Hughes@oro-medonte.ca Sent: Monday, September 29, 2003 3:08 PM Subject: UCCI Proposal Township Application P115/01 OP Amendment No.18 Dear Sir: We are sending this letter to record our opposition to the proposed 350 unit development that is before council (noted above). We live on Brambel Road off of the 4th concession, which is off of the west border line of the proposed development. We do not support a development that allows for such high density housing in an existing developed rural neighbourhood setting. We are extremely concerned with the detrimental impact this would have on the existing municipal services in the area and the ecological effect this high density development poses to the existing marsh land and also to Lake Simcoe. We are permanent, full-time residents of Oro-Medonte who have joined the West Oro Ratepayers Association in an effort to stop this high density housing development. Respectfully, Bruce & Janet Kubbinga c,c. Marilyn Pennycook & Glen Knox (County Clerk) () 1'10 1'1{){)'l ./~9/20\iJ3 ... 10:00 416 601 4100 4 5133001~917054870133 D..rri~l"r. & S"Uriuw. p_t"r n. Ihyrlo.... (I.C, 1.1.1.. J Atk Jlo,,~l<l M. JC""tt:r CUHord M. Gold.li.t J\1\drc\II Frei Mark AdilrnQI\ Leon.rd. R"..<:III'<( Antlr..... Miuik L.."nn Fi.hm..1I '\ ............ N~'(l (,'1:3'::: C!..-t- tv . Ii. e.- -"V . I lo1- \ I David C. NAthanoon, Q.C. Gory S. Roui\('<T D"virl R, Slrut \'I14na,. C. Po.l..... A. Rit.hnd Rodicr J<>I\n 1>. 8r'''1I JAnc SQulh..... Adrif.llM JC. WC)odY4rd Kobl D<>1'8ubusb. ................. ...............-..............-.... . . ;MCDONALD~ ; ~ i !...~:,..~,..:...~..,.~._..~..,~..J RUSH September 29,2003 SENT BY FAX 705-487-0133 CJerk, Township of Oro-Medontc 1'.0. Box. 100 Oro, Ontario LOL 2XO Attemion: Mayor and Members of Council Dear SirslMadam: Rc: Uee! Application: Kempenfelt Bay OPA #18 Application #P-115/01 We have recenr1y been retained by the West Ora Ratepayers' Association (the "Association"). We respectfully reiterate our client's request that Oro-Med011te Council (the "CounciJ") defer any further consideration of the Ucci Application (the "Application") until November 5,2003. As Dr. Ron Golden, Chair of the Association, wrote in his Jetter 10 you in early September. Council did not provide adequate notice of this large-scale shoreline development. Subsequent to Dr. Golden's letter, in Meridian's Report dated September 18,2003, the Township's Planning Consultant acknowledged that: "If the proposed development was comprised of a typica.l residential plan of subdivision [hat was markeLed to all age groups, and was of the scale propos.ed, there would be no justification for siting such a development on this property or in any other location adjacent to the existing Shoreline designation." According to the Pla.nning ACl, me Association has the right to obtain information and to make representaLions concerning a proposed official plan amendment at at least one pubJic meeting. In view of the size, complexity and location of the Application. the Assocauon requires time and professional advice so that it can obtain detailed information and professional advice pJior to making representations to Council. The Association has retained Mr. Roben Dragicevic. a planner with Walker Nott Dragicevic, to provide planning advice 10 assist it in evaluating the Application. We have Or\(:- Q..C'!oC'f't Sc,rffeot E:.un. S"'~1lt )$001 "t(p-rf,.ll'tu, O,u~ri.c ~fSC 2V:\ T~I"phM\t: 416'~64'3l00 F""..mll" 416'(\Q 1"410() .I.nornct '"'......,m-.l'"y,I"...... .::!(2Q133 , . 113:1313 416 6131 411313 ~ 5133881*917854878133 ~~O. 071 [;]03 .. lo~. -d .~ ...... ."..."...n'."j: ...CDONAJ_D, I-A Y 't,~.J O.,,.i..lr.,. ..c. $ulf<:tl<JI. instructed Mr. Dragicevic and his associates to meet with planners for the Applicant and the Township as soon as practicable to more fully understand the proposal. However. he will require approximately six. (6) weeks to hold these meetings and analyze the information which he receives from them. In addition, Dr. Golden has had surgery which will limit his participation on behalf of the Association for the next few weeks. In summary, our client requires an adjournment \.Intil November 5111, 2003, so that it can exercise its right to obtain further information and professional planning advice concerning the Application. Only then will jt be in a position to assist your Council by making II deputation based on good planning principles. We would appreciate the courfesy of a wril1en response to Ollr request at your earliest convenience, prior [0 your next meeting of October 1, 2003. Yours sincerely, McDonaJd & Hayden LLP /Ld~4- Ronald M. Kanter RMKIkg C.C. Members of Council (by ernail) c.c. Mr. Roben Dragicevic (by fax) c.e. Dr. Ron Golden, West Ora Residens' Association (byemail) \p~ ORO-MEDONTE COMMUNITY POLICING COMMlnEE NfOREVER VIGILANT" P.o. BOX 100, ORO, ONTARIO LOL 2XO a.p.p. EXTENDED SERVICES OFFICE · TELEPHONE: (705) 835-5190 September 23, 2003 Mayor Neil Craig Oro-Medonte Township Council 148 Line 7 S. Box 100 Oro, Ontario LOL 2XO Dear Mayor Craig & Council Merr~ers, We have received an application form for a grant or subsidy from Oro-Medonte Council. Our initial reason for this request was to approach Council regarding covering our costs for the rental of the Community Room at the O.P.P. Extended Services Office. This would involve approximately 8 evenings between September 2003 and June 2004. The coming year for the OMCPC will see Carolyn Weafer as Chair of our organization. This year will consist of various speakers with in-house education of our members and residents of Oro-Medonte at the forefront. Our October meeting will consist of a field trip to O.P.P. Headquarters in Orillia and November's meeting will feature a "Drive Safe" presentation for drivers over 50 years of age. At this time we would like to request funding in the amount of $600.00 to help with our operating costs. We generally apply in March for funding issued in June but felt we would combine it with the request for the room rental so that it would be in place to be considered for the budget discussions early in 2004. Thank you very much for your continued support. , Beverley Hubatsch Treasurer OMCPC 2003/2004 Paul Marshall o L) ~ag" , v.. From: "Rosemary Dunsmore" To: <paul.marshall@oro-medonte.ca> Sent: October 7, 2003 9:01 PM Subject: proposed shelter on the railtrail at conc. 1 To Mayor and Council of Ora-Medonte Twp. We are surprised and disappointed to learn that council has decided to build a shelter on the railtrail at Conc.1. We feel that such a structure is unnecessary and will attract loiterers and vandalism. Trail users have their car in the parking lot or the bridge is not far away for shelter from the elements. No other .trai\ in Simco.e County has seeoJit to build shelters. Benches maybe. The parKing ot a1 me tlrs1 cone. attracts ljeorglan College andlilgn scnOOI students who are almost sure to congregate in such a building. Many trail users seem to be solitary or in pairs and may be hesistant to pass such a structure not knowing who it might be housing. We do not know who recommended that this shelter be built but I know it wasn't the trail advisory committee. Council's priority should be to complete the trail and then maybe consider added features. We are asking you to halt the building of this shelter at Cone. 1. Yours truly John and Rosemary Dunsmore 3240 Ridge road w. R R 2 Shanty Bay, ant. LOL 2LO 07/10/2003 \Q-} TOWNSHIP OF ORO,MEDONTE REPORT Dept. Report No. FD-2003-12 To: Prepared By: Members of Council Paul Eenhoorn, Fire Chief Subject: Department: Council Monthly Report, August Fire and Emergency C. of W. Services Date: September 18, 2003 Motion # R.M. File No. Date: DATE STATION TIME TYPE LOCATION DAMAGE Station #2 FM01Y321 Multi Motor 564 Line 13 South AUQust 1, 2003 Hawkestone 00:30: 32 Vehicle Accident Station #5 FM02Y322 Storage on Top of Highway 12, near $ 300.00 L Auaust 1, 2003 Wanninster 21:05: 10 a Camper Trailer VillaQe of Wanninster $1,500.00 S Station #6 FM05Y325 Motor Vehicle Highway 400 SIB, AUQust 2, 2003 Moonstone 16:41:48 Roll Over @. Moonstone Road Station #2 BM06Y326 Unauthorized 730 Line 7 South August 2, 2003 Hawkestone 18: 10:00 Burning Complaint Station #4 FM04Y324 Medical Assist 74 Tamarack Drive AUQust 2, 2003 RugbV 15:25:50 Call Station #2 FM03Y323 Motor Vehicle Highway 11 NIB, Auaust 2, 2003 Hawkestone 08:37:58 Accident @ Memorial Station #2 AM07Y327 Medical Assist 1050 Lakeshore AUQust 3, 2003 Hawkestone 01:29:02 Call Road East Station #5 FM08Y328 Alann - No Fire, 1 Alberta Ave. Auaust 3, 2003 Wanninster 13:00: 13 Faultv Detector Station #1 AM09Y329 Medical Assist 3254 Ridge Road AUQust 5, 2003 Shanty Bav 00: 10 : 36 Call West Station #3 FM10Y330 Alann - No Fire, 48 Procee Circle Auaust 5, 2003 Horseshoe 03:37:36 Dirtv Detector Station #1 FM11Y331 Outhouse Fire 1950 Gowan Street $ 500.00 L AUQust 5,2003 Shanty Bav 23:23:50 $ .00 S [1:z ~ \q-~ FD Report 2003 -12 Con't ...2 DATE STATION TIME TYPE lOCATION DAMAGE Station #2 AM 12Y332 Medical Assist 72 Line 14 South Auaust 6, 2003 Hawkestone 20:56:30 Call Station #4 FM13Y333 Grass Fire Line 12 and Auaust 7, 2003 Rugby 15:59:06 15/16 Side Road Station #1 AM14Y334 Medical Assist 247 Lakeshore Road Auaust 8, 2003 Shanty Bav 11:30:05 Call West Station #1 FM15Y335 Unauthorized Highway 11, Between Auaust 8, 2003 Shanty Bay 20:01: 14 Burning Complaint Line 4 & 5 Station #1 AM16Y336 Medical Assist 1101 Range Road Auaust 9,2003 Shanty Bay 15:30:53 Call Station #2 BM17Y337 Unauthorized 730 Line 7 South Auaust 9,2003 Hawkestone 19:24:00 Burnina Comolaint Station #4 AM18Y338 Medical Assist 5 Ballantrae Drive Auaust 10, 2003 Ruabv 23:59:38 Call Station #1 FM19Y339 Multi Motor Highway 11 SIB, August 10, 2003 Shanty Bay 19:27:00 Vehicle Accident @-Une 3 Station #3 FM20Y340 Hydro Wires Down 296 Horseshoe Valley Auaust 12, 2003 Horseshoe 14:00:52 Tree Down Road West Station #1 FM21Y341 Motor Vehicle Highway 11 SIB, @ Auaust12,2003 Shanty Bay 14:24:52 Roll Over Highway 93 Station #1 AM22Y342 Medical Assist 4 Black Forest Lane Auaust 13, 2003 Shanty Bay 11: 10:44 Call Station #3 FM23Y343 Motor Vehicle North of Horseshoe Auaust 14, 2003 Horseshoe 12:09: 15 Roll Over Valley Road, Hwv. 400 Station #3 AM25Y345 Medical Assist 3370 Highway 93 Auaust 14, 2003 Horseshoe 18:04:01 Call Station #2 AM24Y344 Medical Assist 25 Shoreline Drive Auaust 14, 2003 Hawkestone 16:54:03 Call Station #6 FM26Y346 Propane Leak 4824 Une 5 North August 15, 2003 Moonstone 02:10:50 Station #3 FM27Y347 Alarm - No Fire, 31 Highlands Drive Auaust 15, 2003 Horseshoe 08:46:23 Nothina Found Station #5 AM28Y348 Medical Assist 10551 Highway 12 Auaust 15, 2003 Warminster 17:39:38 Call Station #3 FM29Y349 Alarm - No Fire 12 Procee Circle August 16, 2003 Horseshoe 08:20:29 Faulty Detector Station #2 FM30Y350 Multi Motor Highway 11 SIB, @ August 16, 2003 Hawkestone 16:52:06 Vehicle Accident Line 9 Station #2 FM31Y351 Motor Vehicle Highway 11 NIB, @ Auaust 16, 2003 Hawkestone 16:54:47 Accident Line 10 Station #2 FM32Y352 Nothing Found, 5 Charlotte Drive August 17, 2003 Hawkestone 00:47: 10 Possible Fire Station #3 FM38Y358 Motor Vehicle Highway 93, Near Auaust 18, 2003 Horseshoe 13:58:09 Roll Over Railway Tracks Station #3 FM33Y353 Vehicle Fire, Bass Lake S. R., STOLEN, August 18, 2003 Horseshoe 03:57:05 Fully Involved Between Line 7 & 8 UNKNOWN Station #6 FM35Y355 Alarm - No Fire, 373 Moonstone Road August 18, 2003 Moonstone 07:38:26 Malfunction East Station #5 BM36Y356 Unauthorized 42 Ward Ave. August 18, 2003 Warminster 11:45:02 Burnina Complaint lC\-) FD Report 2003 -12 Con't ...3 DATE ST A TION TIME TYPE LOCATION DAMAGE Station #5 AM34Y354 Medical Assist 10536 Highway 12 Auaust 18, 2003 Warminster 04:30:56 Call Station #5 BM37Y357 Unauthorized 54 Ward Ave. Auaust 18, 2003 Warminster 11:56:14 Burnina ComDlaint Station #1 AM39Y359 Medical Assist 623 Line 4 South Auaust 19, 2003 Shanty Bav 07:56:34 Call Station #3 AM40Y360 Medical Assist 80 Warminster Side Auaust 20,2003 Horseshoe 09:44:53 Call Road Station #3 FM42Y362 Grass Fire 3956 Line 8 North Auaust 21,2003 Horseshoe 21:04:00 Station #3 FM46Y366 Hydro Wires Down Line 9 North @ Auaust 21,2003 Horseshoe 21:39:00 Horseshoe Vallev Rd. Station #2 FM41Y361 Multi Motor Highway 11 NIB, Auaust 21, 2003 Hawkestone 10:46:50 Vehicle Accident @"Line 10 Station #f3 FM45Y365 Hydro Wires Down, Line 3 North @ Auaust 21,2003 Moonstone 21:44: 16 Tree Down Moonstone Road Station #2 FM44Y364 Hydro Wires Down 172 Line 14 South Auaust 21, 2003 Hawkestone 21:30:00 On Road Station #2 FM43Y363 Hydro Wires Down, Line 6 South and Auaust 21, 2003 Hawkestone 21:26:00 Lavina on Tree(s) Ridae Road West Station #1 FM47Y367 Assist Station #2 Where Ever Auaust 21, 2003 Shanty Bav 21:37:00 With Calls Needed Station #3 BM49Y369 Unauthorized 12 Maplecrest Auaust 22, 2003 Horseshoe 18: 15:40 Burnina Comolaint Court Station #1 AM48Y368 Medical Assist 521 Line 2 South Auaust 22,2003 Shanty Bav 06:36:39 Call Station #1 FM50Y370 Motor Vehicle Highway 11 SIB, Auaust 23, 2003 Shanty Bav 19:38:00 Accident Between Line 4 & 5 Station #3 FM52Y372 Over heat, 840 Line 3 North Auaust 25, 2003 Horseshoe 22:32:31 Electrical Station #f3 FM51Y371 Tractor Fire, 6323 Line 6 North $ 1,200.00 L Auaust 25, 2003 Moonstone 15:40:56 Grass Fire $ .OOS Station #2 AM53Y373 Medical Assist 5 Mazepa Place Auaust 27, 2003 Hawkestone 12:55:48 Call Station #2 AM55Y375 Medical Assist Line 14 South, on Auaust 28, 2003 Hawkestone 20:35: 17 Call Hiahwav Station #5 BM54Y374 Unauthorized 16 Lakeview Drive Auaust 28, 2003 Warminster 16:27:49 Burnina Comolaint Station #f3 FM56Y376 Alarm - No Fire, 5258 Line 8 North Auaust 29,2003 Moonstone 11:55:51 Workers Workina Station #4 AM57Y377 Medical Assist 11 Orr Drive Auaust 29,2003 Ruabv 17:25: 19 Call FD Report 2003 -12 Con't ...4 Structure and Vehicle Fire Dollar Value Lost $ 2,000.00 Medical Calls 2003 18 Dollar Value Saved $ 1,500.00 2002 11 '1 !q -It '-\y -5 Monthlv Fire Report for August, 2003 Training Sessions . Station #1 Station #2 Station #5 Shanty Bay Hawkestone Warminster 2 2 2 Station #3 Station #4 Station #6 Horseshoe Rugby Moonstone 2 2 2 Inspection Record for the Month (including Fire Prevention / Public Education) Commercial 2 Residential' Bed & Breakfast Industrial Schools' Assembly' Church Wood stove 4 Daycare , Camps' Hall Tours 1 Comments or Recommendations bv Fire Chief and/or Deputy Fire Chief Extra training / Seminars and Events Attended Chiefs Meeting District Chiefs' Meeting Meeting with Pallets North Lawyer Management Meeting' Seminar with a.p.p. Fire Safety House Meeting First Aid' CPR Course Air Brake "l" Course Respectfully submitted, Paul Eenhoorn, Fire Chief C.A.O. COMMENTS: DATE: C.A.O. DEPT. HEAD '\b - \ ,TOWNSHIP OF ORO-MEDONTE REPORT Dept. Report No. ADM2003-041 To: Prepared By: Committee of the Whole Marilyn Pennycook, Clerk Subject: Department: Council Request for Exemption - Warminster Annual Adm i n istration C.ofW. Remembrance Day Parade Date: October 8, 2003 Motion # R.M. File No. Date: M02-010341 KGROUND: By-law No. 99-41 regulates the holding of parades or processions/events in the municipality. Section 8 of the above mentioned by-law permits that in a situation where a parade or procession/event will last for less than 24 hours, Council may dispense with any or all of the requirements of the by-law. The Royal Canadian Legion of Branch 619, Warminster plan to hold a Remembrance Day Parade on Sunday, November 9, 2003 at 1 :30 p.m. AL YSIS: Mr. N. (Mac) McDougall, Secretary, Royal Canadian Legion, Cahiague Branch (Ontario #619), has supplied information regarding insurance coverage for this event, and has indicated that police have been assigned to direct traffic. This parade is a yearly event, and the Legion has received Council permission to hold the parade in the past and waive the conditions of By-law 99-41 . The parade route begins at 1 :30 p.m. on Dumont Street in the Village and marches back on Hwy. 12 to the Legion Cenotaph where the Remembrance Day Ceremonies will commence, followed by lunch and refreshments. \'0-:;) RECOMMENDATION (5): 1. THAT this report be received and adopted. 2. THAT an exemption to By-law No. 99-41 be granted to The Royal Canadian Legion of Branch 619, Warminster to hold a Remembrance Day Parade on November 9,2003 commencing at 1 :30 p.m. C.A.O. Comments: .:- I, I Date: uci) :+--j (J ~ C.A.O. -lCY;; (\.-~ J Dept. Head 2 \\)-3 THE RO\'" AL (~ANADIAN LEC;ION CAlllAG11E BRANCH (ONTARIO #619) GENERAL DEUVERY, 'VAmllNSTER. ONTARIO, CANADA LOK-IGO RECEIVED -"; SEP 1 8 2003 ORO-MEDONTE I __. TOWNSHIP September 16,2003. Mrs. Marilyn Pennycook, TownshipClerk, Oro Medonte, P.O. box 100. =-:- Dear Mrs. Pennycook : Please be informed that the Royal Canadian Legion, Branch 619, Warminster, will be holding our annual Remembrance Day Parade on Sunday, November 9th. The Parade will start in the Village at 1.30 p.m., and march back to the Legion Cenotaph were the formal Ceremonies will commence. Our Insurance Agent is Programmed Insurance Brokers, 49 Industrial Drive, Almira, Ontario. They have informed us that we are fully covered for any Parade mishap. We will also have two O.P.P. Officers directing Traffic. If you are in need of any further information, please call me at 3277809. Yours truly, . I /"'\ A .. ""~. / "'I. I 1\ ~~J& . '. N.(Mac) McDougall', Secretary. lG-\ TOWNSHIP OF ORO-MEDONTE REPORT Dept. Report No. TR2003-06 To: Committee of the Whole Prepared By: Paul Gravelle Subject: Council Salaries Department: Treasury Council C.ofW. Date: September 4, 2003 Motion # R.M. File No. Date: There is a tendency for municipal Council salaries to remain static as Councilors are reluctant to increase their salaries as this can be perceived by the taxpayer as giving themselves a raise. In order to alleviate this situation, some municipalities have instituted an annual escalation factor to be applied to Council salaries. The most common escalation factors are: annual rate of inflation cost of living increase provided to employees 515: The drawback to using the annual rate of inflation is that collective agreements tend to have duration of three years. Depending on economic factors, the rate of inflation three years hence could exceed the cost of living increase being provided to employees. Council may not want their salary increase exceeding that of employees, especially leading into negotiation of a new contract. The drawback to using the cost ofliving increase provided to employees is that Council could be perceived by some to be in a conflict of interest position. The larger the increase approved for employees will correspondingly result in a larger increase for Council. l C - d We therefore respectfully suggest applying an annual escalation factor to Council salaries, being the lesser of the annual rate of inflation or the cost of living increase provided to employees. This should alleviate the drawbacks discussed above. Please find attached a survey of Council remuneration compiled by the Township of Springwater in March, . 2003. RECOMMENDATION (5): 1. THAT this report be received and adopted. 2. THAT a policy of applying the following annual escalation factor to Council salaries commencing January 18\2004 be adopted: the lesser of: the annual rate of inflation being the increase in the Consumer Price Index (CPI) for the prior year the cost of living adjustment stipulated for the current year in the collective agreement Respectfully submitted pJ ~Lt- Paul Gravelle Treasurer CoAt)" comm~n:~~~:vM \(/lAJ LJ'-'VlU;J rP(,~ ~ ~l~ ~~~o~~ Co vV' ~~S ~\..~ C.A.v. Date: o c* :2~J I ~ u.,....... 111, J. . ,y~1......./ J d\-D Dept. H&~d ~ o~'-- ~~ S. i"vvJ~{ ~ LJ ~ ,~ 2 COUNCIL REMUNERATION SURVEY 2003 - ..- $26,294.11 $23,000.00 $21,769.80 $19,572.00 $27,000.00 $23,823,00 - $17,477.85 $17,500.00 $13,289.40 $16,561.00 $17,000.00 $17,867.00 - $13,387,09 $13,200.00 $13,289.40 $13,500.00 $15,000.00 $13,421.00 _:~5':i,~::,~~::;:::. $0 regular meetings $0 special meetings $0 regular meetings $0 special meetings $0 regular meetings $0 special meetings $0 regular meetings 1$0 regular meetings $0 special meetings $75 public & planning meetings $100 per day actual with receipts $100 per day actual with receipts $120 per day or $60 per half day, expenses $50 per day, no receipts or non-fixed with eligible receipts _$0.37. ," m""g' $0.38 all mileage $0.35 conferences $600 I . $0.32, conferences only I fI t t $0,37, all mileage per year a ra e $0.35, outside municipality I ~ COUNCil REMUNERATION SURVEY 2003 - ~ $26,625.00 $35,000,00 $18,568.00 $18,000.00 $16,950.00 $19,572.00 $20.500.00 $0.00 $14,354.00 $13,278.00 $12.341.00 $15.677.89 $15,375.00 I $15,000,00 I $10,641.00 I $11,410.00 $11.017.00 $14.569.35 $0 regular meetings $0 regular meetings $0 special meetings $0 regular meetings $0 regular meetings $75 for half day meeting. $0 special meetings $67 for all meetings $0 events $55 special meetings $0 special meetings $150 for whole day meeting $70 emergency or exceptional $60 for planning meetings, budge meetings meetings, meetings for appointed boards/committees & training mileage. accommodation, parking, registration, taxi with receipts; breakfast $10, lunch $15. dinner $20 actual with receipts actual with receipts, no $40 daily living allowance. actual with receipts actual with receipts with receipts; Per Diem $100 {$25 remun. and $75 allowance caps expenses with receipts without receipts for meals and out-of-pocket expo $0.36, all mileage $0,35, all mileage $0.35 outside municipality $0,35 $0,35 outside municipality ('I 2 COUNCIL REMUNERATION SURVEY 2003 ::::::::i:i:i:i:i!~::~::::::i:i:i:i:i!i!::::::::i:i:i!i:i:i~:~:::)~::)::i:i:i!i:~:~:~:i::j:1 .;.;.;.;.;.:.:.:.;.;.;.;.;.;.;.;.;.;.:.;.;.;.;.:.;.;.;';';';':';':';';';';';':':';';';';';', 111111111:llllllllilllllllllllllllll' ~~~tfr~1~11~lI\~JjjjjjIIjtjjjjj@ttjtjrjjjjjjj~ .........................................................................................., ............................................. - - ............................................ .:.:.:.;.;.;.;.;.;.;.:.;.;.;.;.;.;.;.;.;.;.:.;.;.;.;.;.;.;.;.;.;.:.;.:.;.;.;.;.;.;.;.;.;.;; .............................................. ............................................. ...,...,'.','.'......,',.,.....,..'..,.,..'..,.......,......,..............,.,",..,....."1 ::~:~:~:~:~:::~:::::~:~:~:~t{:::~:~:~:~:~:~:~:~:::~:::~:~:~:~:~:~t:::::::::::~:::~ $55 all meet<lngs and ............................................. .............................................. _ ;~~~~~fu:,';~:; .~~~~~~~t~ ::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::: _",35,.lIm",,,, :::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::i ~~~~~~~~~~~t~~~~~~@~@~@~@t~~~~~~~~f~@~@~j~j~~~~~~~~~~~1~~~~~~~~~~~~ - $17,000,00 $18,000,00 $12,000.00 $12,750,00 $9,000.00 $9,500.00 $58 all meetings and authorized events ($116 for full day) $50 per day for meals with receipts, plus actual costs for registration, accommodation, parking Plus full day per diem $0.35 all mileage (\ 3 I Vl )d. - \ TOWNSHIP OF ORO-MEDONTE REPORT Dept. Report No. TR2003-07 To: Committee of the Whole Prepared By: Paul Gravelle Subject: Lease Financing Department: Treasury Council Policy C.ofW. Date: September 17,2003 Motion # R.M. File No. Date: ACKGROUND: The Province adopted Regulation 266/02 on September 20, 2002. The regulation requires Council to adopt a lease financing policy prior to the municipality entering into any new financing leases. Please find attached a proposed lease financing policy for Council's consideration. ANALYSIS: The Provincial regulation ensures that full disclosure of details of leases which may have a material impact on the municipality's finances are provided to Council prior to the lease agreement being entered into. To aid in this disclosure, the municipality may be required to obtain independent financial and/or legal advice. The municipality has a number of small leases for equipment. The largest lease is for two graders. Please find attached a summary of lease agreements as at December 31, 2002. The legislation allows for a definition of what constitutes a material lease. Any leases, which are not considered to be material, would be then exempt ITom the legislative requirements to seek independent legal and financial advice, and to follow very descriptive and detailed reporting procedures before the lease is entered into. The attached proposed policy has a recommended materiality level for an individual lease of $35,000. This represents approximately 12% of the annual tax levy. id-d It is also proposed that any combination of leases entered into in anyone year that have combined annual payments exceeding 5% ofthe annual debt repayment limit as calculated by the Province would also be considered material. The municipality's annual repayment limit for 2003 is $2,351,682. 5% of this amount would be $117,584. Please note that all new financing leases must be adopted by by-law. ON (5): 1. THAT this report be received and the proposed lease financing policy be adopted. Respectfully submitted f~ YW-- Paul Gravelle Treasurer C.A.O. Comments: Date'. /J) rJ '\ jc",\'~ L /!,. /x\. <9 u ~.--> tvf\lJ-0l C.A.O. J Dept. Head 2 )wnship of Oro-Medonte ~ase & Contract Agreements ecember 31, 2002 Payment :scription Amounts Tenn 2003 2004 2005 2006 2007 rotocopier @ Fire Department ~eased 583.25 quarterly 2,333.00 2,333.00 2,333.00 2,333.00 583.25 )m Xerox for a term of 66 mos. (August r 2001-Februarv 07 2007) anasonic Fax Machine (Q) Admin Office 122.57 monthly 1,470.84 1,470.84 1,103.13 ~ased from High Point Leasing for a term : 36 mos. tart date October 04, 2002) hotocopiers @ Admin Office 3,872.06 quarterly 15,488.24 15,488.24 7,744.12 3ased from Xerox for a term of 36 mos. :tart date June 2002) olour Laser Printer @ Admin Office 1,126.34 quarterly 3,379.02 4,505.36 4,505.36 4,505.36 1,126.34 eased from Xerox for a term of 48 mos. ;tart date March 05 2003) lailinQ Machine & Electronic Scale @ 529.81 monthly 6,357.72 2,119.24 ,dmin Office Leased from Pitney Bowes )ra term of 60 mos. >tart date Mav 01 1999) 'ostaQe bv Phone Meter @ Admin 282.15 quarterly 1,128.60 282.15 Iffice. Leased from Pitney Bowes for a ~rm of 60 mos. start date Mav 01 1999) \utomailer @ Admin Office. 534.75 monthly 3,208.50 1,604.25 ,eased from CIT Financial for a term of 60 nos. (start date Julv 01 1999) 'ublic Works. 2 Graders 4,708.40 monthly 56,500.80 56,500.80 28,250.40 .eased from Caterpillar Financial Services .td. For a term of 60 mos. , " start date Julv 20 2000) 'earlv Totals. Lease Aureements 89,866.72 84,303.88 43,936.01 6,838.36 1 709.59 CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE LEASE FINANCING POLICY 1. STATEMENT OF POLICIES AND GOALS The purpose of this policy is to establish a fTamework and outline requirements for entering into leases of municipal capital facilities, and for reporting such leases to Council as required under the Municipal Act, 2001, as amended, and Ontario Regulation 266/2002. Leasing is an important option for local governments. For a number of reasons, the municipality may prefer to lease an asset rather than purchase it outright. It may be economically advisable for the municipality to enter into lease arrangements in order to acquire the rights to use capital property and equipment, including some or all of the benefits and risks of ownership, for specific periods of time and stipulated rental payments. When entering into a lease arrangement, possible risks need to be assessed, such as the following: Leasing an asset may be more costly than buying it, if the terms of the lease are negotiated without conducting a thorough lease versus purchase analysis to assess whether terms available through leasing are more or less favorable than other arrangements. Risk of obsolescence may be transferred to the lessee. The lease is a contractual agreement and generally non-cancelable prior to its expiration. Fixed contractual charges have to be met. When the asset is expected to have a residual value at the end of the lease period, any future benefit of this residual value is lost if the asset is leased. 1.1 DEFINITIONS For purposes of this policy the following terms are defined as: Financing lease A lease allowing for the provision of municipal capital facilities if the lease mayor will require payment by the municipality beyond the term for which Council was elected. Material impact An individual financing lease with annual payments exceeding $35,000 is considered in the opinion of Council and the Treasurer to have a material impact for the purposes of Section 5 of this policy. Further, any combination of leases entered into or proposed to be entered into in any year b y the municipality, with total annual payments exceeding 5 % 0 f t he municipality's annual repayment limit as prescribed by Ontario Regulation ~ Leasing Policy 2 799/94, is considered by Council and the Treasurer to have a material impact for the purposes of Section 5 ofthis policy. Municipal capital facilities This includes land, works, equipment, machinery and related systems infrastructure. 1.2 CLASSES OF MUNICIPAL FACILITIES Financing lease agreements may be entered into for the provision of the following classes of municipal capital facilities: municipal facilities used by Council municipal facilities used for the general administration ofthe municipality municipal roads, highways and bridges municipal facilities for water, sewers, drainage and flood control municipal facilities for the collection and management of waste and garbage municipal facilities related to policing and by-law enforcement municipal facilities related to recreational, cultural and library services municipal facilities relating to economic development 2.0 SCHEDULE OF FIXED PAYMENTS Prior to approving any financing lease Council shall be presented with a schedule of all fixed amounts of payment required under the lease including amounts required under any possible extension or renewal of the lease. 2.1 FINANCIAL ADVICE The Treasurer shall prepare a report to Council with recommendations, assessing, in the opinion of the Treasurer, the costs and financial and other risks associated with the proposed financing lease, including: a comparison between the fixed and estimated costs and the risks associated with the proposed lease and those associated with other methods of financing a statement summarizing, as may be applicable, the effective rate or rates of financing for the lease, the ability for the lease payment amounts to vary, and the methods or calculations, including possible financing rate changes, that may be used to establish that variance under the lease, a statement summarizing any contingent payment obligations under the lease that in the opinion of the Treasurer would result in a material impact for the municipality, including lease tennination provisions, equipment loss, equipment replacement options and guarantees and indemnities, a summary of the assumptions applicable to any possible variations in the lease payment and contingent payment obligations, and .. Leasing Policy 3 --"\ \ I Id-\o any other matters the Treasurer or Council considers advisable including whether the scope of the financing lease warrants obtaining independent financial advice. 3.0 LEGAL ADVICE The municipality shall obtain independent legal advice with respect to the proposed financing lease. " 4.0 REPORTING Where Council has entered into one or more financing leases in a year the Treasurer shall prepare and present to Council in that year a detailed report containing: a description of the estimated proportion of the total financing arrangements that have been undertaken through financing leases to the long-tenn debt of the municipality and a description of the change in that estimated proportion since the previous year's report. a statement by the Treasurer as to whether, in their opinion, all financing leases were made in accordance with the provisions contained in this policy. 5.0 EXCEPTIONS A financing lease may be entered into without complying with this policy if the financing lease is deemed by t he Treasurer not tom aterially impact the municipality's debt and financial obligation repayment limit. The definition of material impact to be considered by the Treasurer in making this detennination is included in Section 1.1 of this policy. l~ -\ DEPT. REPORT TO: Council PREPARED BY: #PR2003-09 Chris Carter SUBJECT & FILE #: DEPARTMENT: COUNCIL: Grant Request for the use Parks and Recreation of the Ball Diamonds at the Vasey Park for the "Feed A Friend" Charity Baseball Tournament C. OF W. MOTION #: DATE: DATE: October 10, 2003 REPORT Correspondence has been received by Ms. Jennifer Leonard representative of "Feed A Friend Food Bank," to request that Council consider a subsidy in the amount of $ 390.00 dollars. The requested funds are in consideration to off set the cost for the use of both baseball diamonds at the Vasey Park. The group also requests usage of the snack bar and possibly permission to erect a beer tent on site. The letter of request and the Grant/Subsidy Application are attached for Council consideration. The Feed A Friend Food Bank Baseball Tournament was held last year at the Vasey Park, and fundraising efforts were successful in providing 2 families with Christmas Dinner and Presents. The event is scheduled for Friday October 24th, from 6:00 p.m. to 10:00 p.m. and Saturday October 25, from 8:00 a.m. to 9:00 p.m., and will draw an estimated 200 players. The tournament will attract participants within the community and the surrounding municipalities. A review was conduct with respect to the utilization of the baseball facility and it was determined that in the month of October all league teams have completed their schedules. Also staff considered the expenditures associated with the rental of the facility including the cost for lighting and normal garbage pick up were deemed to be minimal. The representatives have been requested to indicate which family would benefit from the proceeds. Unfortunately at this time a decision has not been made by the Fundraisers. \JL-Q Staff reviewed the Alcohol Risk Management Policy and will provide notice to the representatives of the fundraising event that the policy does not permit consumption of alcohol at this facility. Subsequently the representatives of the event would have to apply to Council for consideration of an exemption to the policy. Since the event is scheduled to take place during the off season, it is recommended that Council grant a donation of$ 165.00 for the "Feed A Friend Food Bank Charity Baseball Tournament". That the representatives be given notice of the outstanding balance of $ 225.00 due to the Township for the use of the facility. Council's donation account as at October 2,2003 has a balance of$165.00 That staffbe authorized to request a Letter of credit in the amount of $ 500.00 to cover the cost of any damage to the facility. That the representatives sign the necessary rental waivers and that the organizers be responsible to supply their own portable washrooms for the event. 1. That Council receives and adopts this report. 2. That Council grant a donation of$165.00 dollars for the Feed A Friend Food Bank Baseball Tournament 3. That staffbe authorized to request a Letter of credit in the amount of$ 500.00. 4. That the representatives sign the necessary rental waivers. 5. That the user group be responsible to supply their own washrooms. 6. AND THAT Ms. Leonard be advised of Council's decision accordingly. Respectfully submitted, /y~ Chris Carter, Recreation Co-Coordinator /~OJ JlLCl-CJ'-' ~YJ Atg 27 ~3 09:52a SOMNSIA 7055341487 p.4 J )~-) Chris carter Oro Medonte, ON Fax (705) 487-0133 Jennifer Leonard Feed A friend Food Bank (705) 534-1486 (705) 534-1487 Fax Thursday, August 21, 2003 Re: Vasey Baseball diamond Dear: Chris I As in the past you have donated the Vasey ball diamonds to Feed a Friend Food Bank located in Port McNicoll. We are asking for that donation again this year. We are asking for the weekend of October 24th and 25th 2003. We have made it so late in the season so the diamond is not in use. As well as to complete the season of baseball with one more tournament. Weare aware the snow season will possibly be upon us, so we are prepared to do a snowball tournament. We are asking for the use of the snack bar, as well we are hoping to have a beer garden this year, if at all possible. I believe we will need a written statement from you regarding the Beer tent and if it is possible. Our goal is to raise money to buy children Christmas gifts for the upcoming Christmas season. Last year with your help of the donation of the park we were able to supply 2 families with a wonderful Christmas, which included turkey with a11 the trimmings and presents for the children. I hope you will be able to help us again this year, we are very grateful for all your help. Please let me know as soon as possible. Thanks very much Sincerely ~ 'Je~' ( - ... .' {\..Jv ~'" 19..c~"Ld C '. . Jennifer Leonard II rtg 27 'iJ3 OS:51a · AUG-26-2003 1<1: ~3 SOMNSIA ORO MEDONTE TWP 7055341487 1 705 487 i::I1.5.5 r-.\::IJ p.2 "THE CORPORATION OF THE l~,y r48lin~ 7 S., 60x 100 Oro. Ontario 1..01. 2.XO TOWN~tlIP r!J/Vor7l6~ Phone 11051 48?-217' FO)t (70S) 487-013.J www.oro-medonte.C<\ APPLICATION FOR GRANT/SUBSIDY NOTE: GRA.'!IJTS/SUBSIDIES ARE NOT AUTOMATICALLY RENEWED EVERY YEAR. NOTE: ORGANIZATIONS MAY BE REQUIRED TO SUBMlT FINANCIAL STATEMENTS. f:o-.~ C) \ a.Jf\QN'~ 0 (".J- . -'1LJ'f'L.d $ :::r-,pe~. y. --;"") _-fr-;! ('\\ OA~ H - -< (95 +' . :~~af:!1:~~"'<\~'\"'mPJ5t'Na':!,'~'j~!,~~.~.:.,~~-,,,,;:,,,~{- . 'DL..";--"-..'~' ~}c:u't\.O , , ,"ul'J:rJJI:t~ 'it IDKlI,:J1.Iddi'e'f$i1Ii'/iS)< Ji ~.. 0 ('\..o...c.:.L 'Cx::L '\ Grant/Subsidy Request Amount t Organization . Name _ ~..-.:;> A \~ ~f\.+: ("C\ -=f1:.':JocA "3?)c-<-.r\J; Address 00 '\ To..>- \ p"t! t- ,-5\-,' City~~\1.' )( -\ me f\ \ ( C' II Prov. C)[\.J P()stal Code 1-0 K ; k? l) Contact ~--(\(\\{'eA (-e(J\\C'i--rc\ Te1ephone O'C:)l! - !l1'8 ~/ E-mail ~1r-..\t-~"'{x\.(d.:J1 Qhtl-lma.]Fax 5:SQ- J4~7 ;;p"";!>Thff-..;:;'i,:\"~'I}';':If~~~r:1lil!~~j':'.~~'I'..~t';>;!,,w', ~^ .-'~ .1'-(;@f.1lQft J1I.{:i~er..atIM or,hl4DO,tI Number of Members cJCC) Out of Town Residents ~(Y) e Mem~rship Fee If App1icable -E3- Geographic. Area (70'\ '-! 00e. \' ""' Date Served f\c:~ (\ 0~ FC-,nct, Formed ,~."~~' ;;; u -, '- Outline the mission, purpose and objectives of your organization. ../). ~~ D X. .'-~ .ti. \~r\ .J:Q AJ'v~' .'J) 0-- {?Dd b~ . fU~{ .~ -lJ D 'D.':;. (->-J0L ~jv'~ t it~ 27 03 09: 51a SOMNSIA ORO MEDONTE TWP 7055341487 1 705 487 0133 1"'.1:1"1 p.3 . AUG-26-2003 14:44 . l~--5 Type of Organization (i.e. Registered Charity, Non-Profit Organi:liilion, no status, etc. ) and registration number if applicable. l-... )c-J~ ~CW; +- C~r JQi1 \ "'2...(k -\-\ ~y-\ Other Sources of Revenue (include amounts tha.t nave been received OT that ale anticipated - otber grants/subsidies. private fundlng, etc.), . ~; -\- r, c \- \ \. \ c\ c-:-. n. (:. l-\ ,':.v' 'S Purpose for w"hkh the c.unent grant/subsidy, if approved, would be used. Give complete details - (i.e. pxy,iect or event description, ttme fra.me, community benefits). r. I\~,\ l "'" r\ S-\- YVI C:; <'J ~ l ~'-\c.:.~ 3'C' I" CJ'"\ '- \ A \" e .F\ I ~ \ f\\ neE=-'"'( '- ' . Do you currently receive other grants or subsidies from the Township (faci1iry subsidization, photocopying, secretarial, etc.). \\. ") ~, I Year of Request; Year of Approval: ~)D~Q ,-900'd 07 / ()3 I 97/ o~ Vir. ,. . ~.a';:CWi::i\,:2"tse:n.."1~"..r ,!;,~::..r,'" ~" .' ,.., :,\', ':v. ',' ':'7.'..1.':'.", ':i;'.<:',.. ".';.t'",.'.' :,~:'~':i:I~: ' .. .;.~C'.(.....J}.:I~I.:Ji'_tl-:'\".. ;;;11 ~~~~.rt:\ ~"t';lil' '~II."''' ..... " ',\ (,. ';,.'. ...{~.I:' ,t," : '. ,.'.'f,\~'!;:r~ h~~ 'It 'I' ~ '~. ' ,"," ) c. i.l-; ;:" ~"f~;rf~{~~1'~~~~;::c:f'-';"~ :;::t:' C,' f;R~fryJi' ',:' ~'}~);~~1:~:\ii: :,. :C'd~J1l".'O~~ ," ..~:{:\ '~.~): ;',,'.1 ~":'..' I: ,.... ',' 1'. . :~" ; ''', .' ,.', J/ . "J. '.";~I. ')~i!i; ::~) ..' > ,',,'.: . ,'" .1,. .," .:...... :'~I::':." ," '. .. ~. ..," .: " <';~'.--:.<~~~::.~.: .~,'::~:.~':~~~S:. Note; e Persona} information contained on this form is collected pursuant to the Municipol Freedom of Information and Protection of PrivQq Act, Bnd will be used for the purpose of determining eligibility for grants. Questions i:lbout this col1ection should be directed to the Freedom of Information Coordina.tor, The Corporation of the Township ofOro-Medonte, )48 Line 7 SQuth, Box 100, Oro, ()Qtario, LOL 2XO. TOTAL P. 04 'l~ - \ 1 TOWNSHIP OF ORO-MEDONTE REPORT Dept. Report No. To: Committee of the Whole Prepared By: ADM 2003-043 Jennifer Zieleniewski Subject: Department: Council Council and Committee Administration C. of W. Meeting Cancellations and Christmas Shutdown Date: October 8, 2003 Motion # R.M. File No. Date: ACKGROUND: In previous years, Council approved the closing of the municipal office between Christmas and New Year's Day. In addition, Council and Committee meetings have been cancelled due to the timing of the holiday season. ANAL YSIS: Attached for Council's consideration is a calendar for the months of November, December 2003 and January 2004. The calendar outlines the dates being recommended for Council and Committee Meeting cancellations and Christmas Shutdown. The following Council and Committee Meeting cancellations are recommended: November 12 - December 3 - December 24 - January 7 - Election is on November 10th, Remembrance Day is November 11th Inaugural meeting to be held on December 2nd Christmas Eve Council Orientation to be held ~ \,^-~ In accordance with the Collective Agreement article 18 subsection 18.01 "the Corporation recognizes the following as paid holidays for permanent employees: 'h day before Christmas Day, Christmas Day, Boxing Day, Y2 day before New Year's Day and New Year's Day." It is recommended that, employees draw three days of their 2003 holidays and one day of their 2004 holidays to provide for Y2 day on December 24th, Y2 day on December 31st, one day on December 29th, one day on December 30th, 2003 and one day on January 2nd, 2004. Employees with less than the required number of days in their vacation bank will have the option of drawing on their 2004 ,entitlement or taking the time off without pay. Also attached, for Council's perusal, is a draft memorandum to Township employees outlining the dates of the proposed Christmas shutdown. Certain Treasury staff would be working during the proposed shutdown in order to process payroll prior to the year-end. The Public Work's department crews will be on call in the event of inclement weather. The Oro-Medonte Community Arena will be open during the shutdown with the exception of Christmas Eve, Christmas Day, New Year's Eve and New Year's Day. It is therefore recommended that the Council and Committee Meeting cancellations and Christmas Shutdown be approved as outlined. RECOMMENDATION (5): 1. That report # ADM 2003-043 be received and adopted; 2. That the holiday shutdown commence at 4:30pm on Tuesday, December 23rd, 2003 to 8:30am Monday, January 5th, 2004; 3. That the Administration Centre, Roads Yards and the Oro-Medonte Community Arena be posted accordingly; 4. That the November 12th Committee of the Whole, December 3rd Council Meeting, December 24th Committee of the Whole and January ih Council Meeting be cancelled; 5. And that staff and the public be notified accordingly. Respectfully submitted an M "'- GJ~~ ~iele . Chief Administrative Officer J " L .~ 2 l~1 9 10 n 12 13 14 15 Committee of the Whole Cancelled 16 18 19 20 21 22 23 24 25 26 27 28 t \~-4 \~-5~ TOWNSHIP OF ORO-MEDONTE BOX 100 ORO, ONTARIO LOL 2XO Phone (705) 487 -2171 Fax (705) 4870133 MEMORANDUM TO: FROM: DATE: RE: All Township Staff TAMARA OBEE, Human Resources Officer October 8, 2003 Christmas Shutdown Please be advised at the October 8, 2003 Committee of the Whole Meeting, Council adopted the Christmas Shutdown for this holiday year. The Roads Yards and Administration Centre will be closed from 4:30 pm Tuesday, December 23, 2003 to 8:30 am Monday, January 5, 2004. All employees will require three days of 2003 holidays and one day of 2004 holidays to cover the half-day on Christmas Eve, half-day on New Year's Eve, Monday, December 29th, Tuesday, December 30th 2003, and Friday, January 2nd, 2004. Employees with less than 3 days in their vacation bank may use vacation time from their 2004 entitlement or may take the time without pay. If you wish to take time without pay please advise me as soon as possible. On the reverse please find a calendar outlining the shut down dates. If you have any questions please feel free to contact me at any time. TAMARA ~, "'- . f" .) REPORT DEPT. REPORT TO:Committee of the Whole PREPARED BY: #PR2003-10 Chris Carter SUBJECT & FilE #: DEPARTMENT: COUNCil: Request for Equestrian Parks and Recreation Riding -The Oro- Medonte lake Country Railtrail. C.OFW. MOTION #: ~ DATE: DATE: \:::>t'\ ~ I Oct 8, 2003 At their meeting of September 3rd, 2003, Council received a deputation from Ms. Sandi Birkland requesting that Equestrian riding be permitted on the Oro-Medonte Lake Country Railtrail. The direction emanating from the presentation was that staff prepare a report for Council consideration. In 1999, the CN Trail Usage and Design Committee recommended to Council that Equestrian riding not be permitted on the Oro-Medonte Railtrail. It was further recommended that an Equestrian Association be "in place" prior to permitting equestrian riding on the trail. These recommendations were consistent with the requirements required by the other identified user groups i.e. OFSC. These recommendations addressed safety issues and the partnership assisted with the day to day management with respect to the enforcement of rules and regulations set forth by their own association and those of the Township. The partnership would also provide an opportunity for Council to enter maintenance agreements. Presently, the Oro-Medonte Lake Country Railtrail permits; Hiking/Walking, Skiing, Cycling, and snowmobiling (accompanied with an OFSC membership). Upon reviewing Ms. Birkland request and considering previous reports submitted to Council, staff concurs with the previous recommendations for safety, maintenance and governance reasons. It is recommended to Council that an "official association be structured, prior to allowing horseback riding, on the Railtrail, .. 1\ . ' It is recommended to Council: 1. That report number PR2003-1 0 be received and adopt. 2. That Equestrian riding not be permitted along the Oro-Medonte Lake Country Railtrail. 3. That Ms. Sandi Birkland be encouraged to establish an Equestrian Riding Association. 4. AND THAT Ms. Sandi Birkland be notified accordingly of Council decision. . Respectfully submitted, Chris Carter, Recreation Co-Ordinator C.A.O. COMMENTS: DATE C.A.O.: DEPT. HEAD: l"' .. 'l\Cl-\ TOWNSHIP OF ORO-MEDONTE REPORT DEPT. REPORT NO.: TO: COMMITTEE OF THE PREP ARED BY: PW2003-10 WHOLE Jerry Ball SUBJECT: DEP ARTMENT: COUNCIL: Request for Speed Limit Public Works C. OF W.: Reduction - Scarlett Line DATE: MOTION #: October 2, 2003 DATE: R. M. FILE NO.: T08-12728 At the Regular Council Meeting held on Wednesday June 4,2003, correspondence from Ms. Patricia Duncan dated May 20, 2003 requesting that the existing speed limit on Scarlett Line be reduced from 80 km/h to 60 km/h, was formally received by Council. Ms. Duncan also forwarded correspondence dated July 21,2003 with a petition from local residents in the area and this was formally received by Council at the Regular Committee of the Whole Meeting of Wednesday, August 13,2003. Scarlett Line is a three kilometre paved road that runs from County Road #19, south to the Mount St. Louis Road, and is a boundary road between the Township of Oro-Medonte and the Township of Springwater. In the summer of 2001, the Township of Springwater requested permission to reduce the 80 km/h speed limit to 50 km/h from the Mount St. Louis Road, northerly, for a distance of 0.8 kilometres, which is an imaginary boundary for the village of Hillsdale. Presently in the 50 km/h zone, there are 24 homes within the 0.8 kilometre section and 29 homes in the remaining 2.8 kilometre section, which has a posted speed of 80 km/h. For a number of years, traffic has traveled from Hwy. #12 in the Midland area, south along the 3rd Line (Old Fort Road) to County Road #19, crosses over to Scarlett Line and travel south to Mount St. Louis Road. Traffic then heads west into Hillsdale to Hwy. #93 and continues to the Hwy. #400 extension. A recent traffic count was completed on Scarlett Line, which provided an AADT of 796 ~/ ~ q -:;} vehicles per day. In reviewing the Roadway Service Standards for roadway speed designations, the most important condition of minimum sight stopping distance for an 80 km/h zone (135 metres) is easily achieved. Other factors, such as lane width and population density, do not present a concern within this road section. Scarlett Line is one of the higher traffic roads in the north end of the Township carrying traffic from the Midland area, south to the Hwy. #400 extension. Considering the AADT of 796 vehicles per day, along with the fact that Scarlett Line is straight, has proper width and a good surface with low housing, it is recommended that Scarlett Line can be safely traveled at the existing 80 km/h posting. A copy of the correspondence will be forwarded to the O.P.P. for their consideration. 1. THAT this report be received and adopted. 2. THAT the speed limit along Scarlett Line remains status quo at 80 km/h. 3. THAT the Public Works Superintendent advises Patricia Duncan accordingly. Respectfully submitted, ~ Jerry Ball c /iLlJ\ I~ O\J'~C}J l~ L(\Q) \. b'''). ~/ \ Uq - \ MERIDIAN PLANNING CONSULTANTS INC. Page 1 of 5 From: Oro-Medonte Council Nick McDonald To: Date: October 2, 2003 Subject: UCCI Application - P115/01 .Job Number: 2390 BACKGROUND On August 21, 2003 Council adopted the recommendations contained in a Meridian Planning Report dated August 8, 2003 regarding the UCCI application for Official Plan Amendment (OPA). In that report, I indicated that the application to establish the principle of development could be approved, subject to the fulfillment of a number of criteria. On September 24, 2003 Council received a draft OPA prepared by Meridian for information purposes. The draft OPA dated September 16, 2003: 1. placed the lands in a site-specific Recreational designation; 2. identified the permitted uses on the lands; 3. identified the criteria to be satisfied before additional approvals are given; 4. identified the conditions of approval; and, 5. identified the nature of some of the zoning provisions that will be applied. Since the receipt of the draft OPA by Council, correspondence has been received from Rick Jones (acting for the applicant) and from Mr. Ron Kanter (acting for the West Oro Ratepayers Association). Both of these individuals made deputations at the Council meeting held on October 1st, 2003. A number of other submissions were also received on that date by Council (Natale, Freedman, Fournier, Bomza, Fowlie and Lipman). Page 1 113 Collier Street, Barrie, Ontario L4M 1 H2 Phone: (705) 737-4512 Fax: (705) 737 -5078 \ Dex -:} ANALYSIS OF SUBMISSIONS Rick Jones on behalf of UCCI , In Mr. Jones' letter dated September 25, 2003 it appears as if the applicant is in general support of the wording contained within the draft OPA dated 'September 16,2003. However, a number of changes are requested. 1. It is indicated that the prohibition on the development of two storey single and semi- detached dwellings is supported. However, it is noted that the retirement buildings may have a height of two storeys. On this basis, it is requested that the OPA provide for the development of buildings at this height. In response, Section 06.1.1.4 of the September 16 version of OPA did not prohibit the construction of a two-storey retirement home. However, it is my opinion that it would be prudent to include a cap on the height of the retirement home within this section and this has been accomplished in the revised text of the OPA, which is attached to this report. It should be noted that the letter indicates that a total of 40 retirement units will be built on the lands. Instead, as was pointed out by Mr. Jones at the Council meeting on October 1st, 2003, the total number of retirement units planned is actually 80. This number is reflected in the revised OPA. 2. It is requested that the policy contained within Section 06.1.1 (f) be softened. This policy states that no further approvals will be given until, ,among other things, Council is satisfied that "the development will not have a negative impact on the natural heritage features and related ecological functions on the site and in the immediate area and will not have a negative impact on the overall function of the greenlands system south of the Ridge Road." It is the opinion of Mr. Jones that this condition will be difficult if not impossible to fulfill. In response, the terminology used in this section (no negative impact) is consistent with the terminology used in the Official Plan, the County of Simcoe Official Plan and the Provincial Policy Statement. Essentially, this is the test that needs to be fulfilled. On this basis, I do not support any changes to Section 06.1.1 (f). 3. It is suggested that it may be advantageous "to the Township as well as the proponent to go forward with a public meeting on the rezoning of the subject lands." Mr. Jones is of the view that this will provide another opportunity for residents to hear details on the proposal. In response, the draft OPA does not contemplate the holding of any additional public meetings or the consideration of any further approvals until the all of the conditions identified in the OPA have been fulfilled to Council's satisfaction. I do not believe that this process should be altered in any way. On this basis no changes to the draft OPA to respond to this issue are recommended. Page 2 113 Collier Street, Barrie, Ontario L4M 1 H2 Phone: (705) 737-4512 Fax: (705) 737-5078 \ (j ~ - 3 Ron Kanter, West Oro Ratepayers Association In a letter dated September 29, 2003, Mr. Ron Kanter of MacDonald & Hayden requests that Council defer any consideration of OPA #18 until November 5, 2003. The basis for the request is so that the West Oro Ratepayers Association can obtain detailed information and professional advice prior to making representations to Council. On this basis, Mr. Kanter indicates that a planner (Mr. Dragicevic) has been retained to review the file. In response, Council has the ability to decide on whether it is appropriate to defer dealing with the OPA until anytime in the future. However, it is my opinion that enough information has been compiled on the application for Council to make an informed decision on the OPA. In addition, as Council is aware, the OPA only establishes the conditional approval of the proposed development. The OPA also contains a number of policies and criteria that need to be satisfied before any additional approvals are considered or given. Public meetings held during the process of considering these other planning approvals will be held. On the basis of the above, it is my opinion that no deferral is required. Mr. Kanter also extracts a sentence from the Meridian Planning Report dated August 8, 2003 which indicates that "if the proposed development was comprised of a typical residential plan of subdivision that was marketed to all age groups, and was of the scale proposed, there would be no justification for siting such a development on this property or any other location adjacent to the existing shoreline designation." At the outset, it should be noted that this continues to be my planning opinion. However, as noted in my planning report, this is not a typical residential development. Instead, it is intended to be designed and marketed to mature adults and developed in accordance with the Adult Lifestyle policies of the Official Plan. While the Township does not have the ability to control occupancy in any dwelling unit, it is my opinion that a combination of the nature of the development and the policies and zoning provisions that will apply will assist in ensuring that the development is occupied by a certain age group. Specifically, the OPA requires that: · the recreational component of the community (golf course, recreation centre) be built and operational early in the development process; and, · all single and semi detached dwelling units be no more than one-storey and contain no more than two bedrooms; Upon further consideration of this issue, two additional requirements have been added to the OPA. The first is a requirement that at least 40 retirement units in a retirement building be constructed and ready for occupancy before more than 200 other dwelling units are developed on the lands. This requirement, along with the requirement to develop the golf course and the community centre in early phases of the development, will assist in ensuring that a fully integrated, recreational, retirement and adult community is established. The second new provision requires the capping of the floor space of single and semi-detached dwellings on the lands to limit their appeal to families with children. In addition, a number of minor wording changes are proposed to ensure that the intent of the Township is clear with respect to occupancy. Page 3 113 Collier Street, Barrie, Ontario L4M 1 H2 Phone: (705) 737-4512 Fax: (705) 737-5078 \(j~ - '--\ REVISED DRAFT OF OPA HAS BEEN PREPARED In response to the comments made by the proponent and Mr. Kanter, plus the comments of Council at their meeting on September 24, 2003 and my further consideration of the Amendment, a revised draft OPA has been prepared. Changes to the draft dated September 16, 2003 are listed below: 1. The first sentence of Section 06.1.1.1, which stated in the September 16, 2003 version that "a fully integrated recreational and residential community is permitted' is replaced with "a fully integrated recreational and adult oriented lifestyle community is permitted." 2. The words "healthy and active" have been deleted from the second paragraph of Section 06.1.1.1. 3. Permissions for townhouse buildings with no more than three bungalow-townhouse dwelling units have also been included. The proponent has indicated that some buildings with three attached units are to be developed on the site. 4. The maximum number of units has been increased from 300 to 306 to reflect the unit count on the most recent site plan of the property. 5. A cap on the number of retirement units (80) has been added to Section 06.1.1.1. 6. The word "down gradient" has been replaced with adjacent throughout SectionD6.1.1.2. 7. A new sub-section has been added to Section 06.1.1.2 that states that "issues relating to the shared community use of the facilities on the land have been addressed." 8. A new sub-section has been added to Section 06.1.1.3 stating that the monitoring program required by Section 06.1.1.2( e) is established and operating as a condition of any approval. 9. Section 06.1.1.3 has been modified by including the need to post appropriate financial guarantees for the monitoring program. 10. A new sub-section has been added to Section 06.1.1.3 that ties the number of units to the provision of the golf course, community center, and retirement units. For example, no more than 100 dwellings may be constructed until the golf course is completed. 11. The sub-section in Section 06.1.1.3 dealing with the design of the golf course has been modified by deleting 'landing areas' and replacing those words with 'in-play areas' 12. Section 06.1.1.4 has been modified to include direction for the zoning by-law to contain caps on the maximum size of the single, semi and town house dwelling units on the lands. 13. Section 06.1.1.4 has also been modified to cap the height of the retirement home at two storeys. . Page 4 113 Collier Street, Barrie, Ontario L4M 1 H2 Phone: (705) 737-4512 Fax: (705) 737-5078 l(j~ - 5 RECOMMENDATION As noted in my August 8, 2003 report, it is my opinion that the application generally conforms with the locational criteria set outside in H4.4 of the Township of Oro-Medonte Official Plan, provided a number of conditions are fulfilled. This continues to be my planning opinion. On this basis, it is , recommended: 1. That Council receive and adopt the report dated October 2, 2003 from Meridian Planning Consultants respecting Application - P115/01 (UCCI); and. 2. That OPA No. 18 be adopted by Council as revised. Yours truly, Nick McDonald, MCIP, RPP Partner NM/jrw ;(5J Y\-~ 0j\0. ()J~~ Page 5 113 Collier Street, Barrie, Ontario L4M 1 H2 Phone: (705) 737-4512 Fax: (705) 737 -5078 " \CJC\ -lo OFFICIAL PLAN AMENDMENT NO. 18 (UCCI APPLICATION) TOWNSHIP OF ORO-MEDONTE Township Application # P115/01 Prepared by MERIDIAN ...........__11<oe, Township Planning Consultants October 2,2003 \(jC\ TABLE OF CONTENTS CONSTITUTIONAL STATEMENT P ART III THE APPENDICES 2 3 3 3 3 14 18 PART I: THE INTRODUCTION 1.0 BACKGROUND 2.0 LOCATION 3.0 BASIS FOR THE AMENDMENT PART II THE AMENDMENT Appendix 1: Appendix 2: Appendix 3: Meridian Planning Report dated August 8, 2003. Meridian Planning Report dated September 16, 2003 Meridian Planning Report dated October 2, 2003 \~C\ BY-LAW The Corporation of the Township of Oro-Medonte Being a By-law to Adopt Amendment No. 18 to the Official Plan WHEREAS The Corporation of the Township of Oro-Medonte is empowered to Amend its Official Plan as required; AND WHEREAS the process for considering such an Amendment was in accordance with Section 17 and 21 of the Planning Act, R.S.O. 1990 c.P 13. AND WHEREAS the amendments to the Official Plan are deemed to be appropriate and in the public interest: NOW THEREFORE it is resolved that: 1. Amendment number 18 to the Official Plan, attached hereto, is hereby adopted and; 2. This by-law shall come into force and take effect as specified in the Planning Act R.S.O. 1990, c.P. 13 Read a first and second time on the _day of October, 2003 Read a third time and finally passed this _ day of October, 2003 Mayor Clerk Official Plan Amendment 18 (UCCI Application) Township of Oro-Medonte Prepared by MERIDIAN ~m CONJJl~".I~ Page 1 October 2,2003 \ CONSTITUTIONAL STATEMENT Part I: The Introduction, provides general information regarding the general policy update. Part I: The Introduction does not constitute an operative part of Amendment No. 18 to the Official Plan. Part II: The Amendment, provides the details of the Official Plan Amendment. Part II: The Amendment, including Schedule A constitute the operative part of Amendment No. 18 to the Official Plan. Part III: The Appendices, provide more specific information regarding the Amendment and the background work that led to the preparation of the Amendment. Part III: The Appendices do not constitute an operative part of Amendment No. 18 to the Official Plan. Official Plan Amendment 18 (UCCI Application) Township of Oro-Medonte Prepared by MERIDIAN fU.~...m ~l't*Nn.i~ Page 2 October 2,2003 PART I: THE INTRODUCTION (this is not an operative part of Official Plan Amendment No. 18) 1.0 BACKGROUND The intent of this Amendment is to place certain lands Part of Lots 26 to 28, Concession 5 (Oro) in a site-specific Recreational designation to permit the establishment of an adult lifestyle community and associated recreational uses. 2.0 LOCATION This Amendment affects 110 hectares (ha) of land Part of Lots 26 to 28, in Concession 5 (Oro). 3.0 BASIS A comprehensive Planning Report on the application to amend the Official Plan is contained within Appendix 1 to this Amendment. Further details on the Amendment are contained in Planning Reports dated September 16, 2003 and October 2,2003 (Appendices 2 and 3). 3.1 Description of Proposal The applicant wishes to develop an integrated recreational and residential community on the lands. This community is to include: . A semi-private 18-hole golf course with a driving range and a practice and putting green facility; . A nature trail system with parking facilities, a picnic area, and a nature education centre; . Tennis courts; . Adult lifestyle housing; and . A full-service community centre/club house with amenities such as an indoor swimming pool, a health club, a pub-style restaurant, an auditorium, craft rooms, computer literacy rooms, a billiard room and meeting rooms. TABLE 1.0- Housing units will consist of condominium-style HOUSING COMPOSITION detached, semi-detached bungalows and buildings containing up to three linked bungalows and a retirement home. Of the 110 ha, 38.5 ha are proposed to be utilized for residential use. Table 1.0 displays the composition of the residential units. Its target market includes adults that are: looking for maintenance free move-down housing; 50+ empty nesters and the retired and semi-retired. Housinq Tenure Number of Units Semi, sinqle, TH 306 Retirement Complex 80 TOTAL 386 The golf course will be a modern bent grass fairway design facility with four tee blocks per hole and a total yardage that plays in the 6,000 to 6,820 range. The development will be privately serviced through the development of a communal water supply and distribution system, and a Official Plan Amendment 18 (UCCI Application) Township of Oro-Medonte Prepared by MERIDIAN l'&.A"'fNINC~L~nJ~ Page 3 October 2, 2003 \ ()~ - t \ communal sanitary collection and treatment system. Responsibility Agreements will be required to be entered into between the owner and Township. 3.2 Official Plan Context The Township Official Plan designates the subject lands as Rural with an Environmental Protection Two overlay and Shoreline. The applicant wishes to redesignate these lands in accordance with the adult lifestyle policies in Section H4 of the Official Plan to the Adult Lifestyle Community designation. A review of the applicable policies is contained within Appendix 1 to this Amendment. 3.3 Planning Issues 3.3.1 Official Plan Criteria Section H4 of the Township approved Official Plan establishes the principle of developing an Adult Lifestyle Community in the Rural designation subject to fulfilling a number of criteria and obtaining the approval of an Official Plan Amendment. This policy was written at a time when a number of landowners throughout Simcoe County were considering the development of such communities to meet anticipated demand. In order to provide the appropriate policy context for the consideration of these types of developments, Section H4 was included within the Official Plan. The intent of Section H4 of the Official Plan is to "recognize the need to consider the development of self-contained communities that are designed for an aging population." The policy further indicates that an Adult Lifestyle Community is "a self-contained community that serves the special needs of healthy, active and older people and which is designed to provide a safe secure and low maintenance environment to those people who have generally retired from active working life. " Section H4.4 of the Official Plan sets out the criteria under which such communities are to be considered in the Township of Oro-Medonte. A brief review of these criteria and the Township's assessment of whether they have been met or not is below. a) The development will have little or no impact on nearby agricultural operations. The development will have little impact on nearby operations, primarily because the proposal is located on lands to the south of Ridge Road where agricultural uses are limited. A fuller assessment is contained within Appendix 1 to this Amendment. b) The site is to be accessed by municipal roads that can accommodate the increased traffic generated by the Adult Lifestyle Community. The site will be accessed by both the 4th and 5th Lines. While both roads can accommodate the increased traffic, improvements to both will be required as a result of the development. The nature and timing of these improvements can be determined at the condominium/site plan/ zoning stage of the approval process. However, it should be Official Plan Amendment 18 (UCCI Application) Township of Oro~Medonte Prepared by MERIDIAN u..I'(WNOi:X>NIJJl~j~ Page 4 October 2, 2003 \ ()~ - \"Q noted that improvements will be required at the 5th Line/County Road 20 intersection. In a letter dated March 3, 2003 from the County, it is indicated the staff is in general agreement with the findings of the traffic analysis carried out by the applicant. However, a 60 metre long right-turn land for eastbound traffic on Ridge Road at the 5th Line will be required. c) The increased traffic generated by the community has little or no impact on adjacent or developed areas Almost all of the traffic accessing the proposed development will use either the 4th or 5th Lines to a new road that will extend across the property between the two concession roads. The clubhouse for the proposed golf course will also be located on this new east- west road. This means that traffic accessing the development site will not need to travel through existing residential development areas along the shoreline. However, there will be an increase in traffic on the 5th Line and particularly at the intersection of 5th Line and County Road 20, where a number of existing residences are currently located. It is anticipated that improvements to the County Road 20/5th Line intersection will be required as noted above. d) The development can be designed and sited to blend in with the rural surroundings The Official Plan contains a number of policies that are intended to protect and enhance the rural character of the Township. The proposed development has two major components - housing and recreational. The housing component will occupy approximately 36% of the property, while the recreational and other open space components will occupy the remaining area. The gross residential density on the property is estimated to be 3.1 units per hectare. The open space nature of the golf course component will assist in ensuring that the development can be blended into the rural surroundings. In addition, as most of the development is separated from existing residential development to the south by the proposed golf course, the area immediately located adjacent to existing developed areas will continue to maintain an open space character. Notwithstanding the above, there are two locations on the property where housing will be located relatively close to the 4th and 5th Lines. In these areas, it is recommended that the residential development be buffered from both the 4th and 5th Lines bya naturalized setback area of no less than 20 metres, which would be left in a natural state or enhanced as appropriate. In addition, it is also recommended that the height of the dwellings be capped to provide for the development of 1 to 1.5 storey buildings. This cap would be included within the implementing zoning by-law. Ensuring that the height is limited will further ensure that the open space and low-density character of the area is maintained. Official Plan Amendment 18 (UCCI Application) Township of Oro-Medonte Prepared by MERIDIAN fU.WNNJ~l.Wn11~ Page 5 October 2,2003 \() e) The development will not have a negative impact on the natural heritage system. Gartner Lee Limited was retained by the applicant to support the application. Their May 2003 report describes the ecological and physical characteristics of the property, as well as their functions and significance. Included in this document are recommendations on mitigating the impacts created by construction and operation of the development. Faunal and floral investigations were also conducted. Most of the site was likely cultivated or grazed by livestock resulting in considerable amounts of early successional thicket, while considerable pockets of mature forest also exist. Many overgrown vehicle tracks cross the site. Field investigations found 254 plant species (roughly 25% non- native), including one Regionally Significant Species, the Pale-Spiked Lobelia. Sixty-five bird species were noted, of which over 50 exhibited behaviour typical of those found at breeding sites, and 6 species of amphibians and several breeding sites are found on site. Incidental observations of mammals and butterflies were recorded, but trapping would be required to accurately determine the number of species. Gartner Lee reports that wetlands on the site are not large enough to warrant Provincial evaluation of significance, but would add to the wildlife diversity of the site. The County of Simcoe Greenlands designation covers most of the site and encompasses a 5 kilometre belt of woodland habitat and mature mixed forest stands in the area. The site is not a deer concentration area, despite their presence in some thicket communities. The Environmental Protection 2 (EP2) Designation of the Township Official Plan covers two- thirds of the site. Two areas of significant vegetation cover exist at the northwest and southwestern edges of the property. The intermittent water flow and steep gradients of the upstream portion of the unnamed tributary severely limit fish habitat potential, as witnessed through several dead fish found in refuge pools near Lake Simcoe. The shoreline of the stream is consistent across the property in terms of its gentle slope and sand bottom with established vegetation, except for the cobble bottom near the 5th Line. No significant or unique physical or habitat features were observed on the property. Gartner Lee is of the view that this proposal is ecologically and hydrologically sound and made a number of recommendations on the design of the development. At the time of the adoption of this Amendment, the County required some additional information to complete their assessment of environmental impact. f) The scale of the community, if located adjacent to or close proximity to existing residential uses, is consistent with the scale and character of the existing residential area This criteria was included within the Official Plan in anticipation of the development of a large scale Adult Lifestyle Community adjacent to existing residential areas. The intent of the criteria was to ensure that the Adult Lifestyle Community was designed in a manner that would reduce the impact of the proposed use on existing and long established residential uses. Official Plan Amendment 18 (UCCI Application) Township of Oro~Medonte Prepared by MERIDIAN flA.~NOQCitiltJ~n.lNC:';. Page 6 October 2, 2003 \OG\ ----\ tf In this case, the proposed development has been designed in such a manner so as to buffer much of the existing residential area by open space uses and by concentrating residential uses through the centre and northern portions of the subject property. In addition, traffic from the proposed development will head north and not through existing neighbourhoods along the shoreline. 3.3.2 Relationship between County and Township Official Plans The policies in the Township of Oro-Medonte Official Plan respecting the development of Adult Lifestyle Communities were approved prior to the approval of the County of Simcoe Official Plan. These Adult Lifestyle policies were originally approved by the Ministry of Municipal Affairs and Housing. Section 3.5.4 of the County Official Plan clearly indicates that development is to be directed to settlements, unless specifically provided for in the policies of the County Official Plan. There is currently no policy in the County Plan regarding the development of Adult Lifestyle communities outside of settlements. The County Plan also states that all local planning decisions shall conform with the County of Simcoe Official Plan. This means that any Township decision on the application is required to conform to the upper tier plan. Given that the very policy that provides the basis for considering an Adult Lifestyle community in Oro-Medonte does not conform with the County Official Plan, the approval of an Adult Lifestyle community in accordance with those same Township policies would also not conform. Notwithstanding the above, the County of Simcoe chose not to amend the Township of Oro- Medonte Official Plan following the approval of the County Plan to ensure that both Plans were consistent with each other. In addition, the applicant has submitted an application to amend the County of Simcoe Official Plan to ensure that the proposed development can proceed. Given that such an Amendment application has been submitted, issues relating to the suitability and appropriateness of permitting development outside of settlement areas will have to be addressed, both at the local and County levels. 3.3.3 Expansion of Shoreline Area Section D10 of the current Oro-Medonte Official Plan indicates that inland expansions of the Shoreline designation shall not be considered unless a detailed review of the entire Shoreline area designation is carried out as part of an Official Plan Review. This policy was included within the Official Plan in 1995 to prohibit further inland expansions of the Shoreline development area, as a result of concerns about environmental impacts, servicing and public access. The only form of development that is currently permitted in the shoreline area is by Plan of Subdivision (only if the lots front directly on the water) and through the process of infilling. Although the applicant has not applied to designate the subject lands Shoreline, it is the opinion of Council that the application does constitute an expansion of the Shoreline development area. It is recognized that the residential development area is set a considerable distance away from existing shoreline development and is separated from such development by recreational uses in the form of a golf course and other related facilities. To some extent, this mitigates any impacts Official Plan Amendment 18 (UCCI Application) Township of Oro-Medonte Prepared by MERIDIAN M..~IILtO~l~nl~ Page 7 October 2, 2003 \()q-15 on the existing community, however, the development continues to constitute an expansion to the developed area. The proponent has indicated that there are no other suitable locations along the entire shoreline of Lake Simcoe in the Township of Oro-Medonte for the proposed use. Factors cited by the ,applicant include the large size of the parcel needed for the use, the nature of the topographical and other features on the site and its proximity to the City of Barrie, which is one of the proponents' target markets. In addition, the proponent indicates that the policies of the Adult Lifestyle Community designation provides for the consideration of these types of communities anywhere within the Rural designation, even if the designation is located adjacent to the Shoreline designation. On the basis of a review of the entire shoreline area, it is apparent that there are potentially a number of other sites that could accommodate the type of development envisioned by the proponent. Some of these sites may require property consolidations to ensure that enough land was available for the use. A comparison of the relative suitability of the subject site and other potential sites in the shoreline area has not been carried out. The proponent continues to maintain that the subject site is the most appropriate and is supported by the appropriate technical justification. It is Council's opinion that if the proposed development was comprised of a typical residential plan of subdivision that was marketed to all age groups, and was of the scale proposed, there would be no justification for siting such a development on this property or in any other location adjacent to the existing Shoreline designation. However, the policies in the Official Plan that provide for the development of Adult Lifestyle communities to provide for the consideration of such communities any where in the Rural designation, including lands adjacent to the Shoreline designation. 3.3.4 Assessment of Need Section H4.5 of the Township Official Plan indicates that any application to amend the Official Plan to permit the development of an Adult Lifestyle Community shall be supported by: . An assessment of the number of units approved but not yet occupied in similar developments in the County of Simcoe and the Greater Toronto Area; and, . An assessment of the market for the proposed development given the existing supply of similar units in the County of Simcoe and the Greater Toronto Area. Such an assessment was carried out by Clayton Research Associates, who were retained by UCCI Consolidated Companies Inc. to prepare a report, which was received by the Township on May 3, 2002. The intent of the report was to assess the market opportunity for the development. According to Clayton, the Greater Toronto Area is the largest source of buyers of adult lifestyle community homes. Increased choice within the GT A is attracting buyers who may not have considered moving into such communities, signified by 3,400 new such units being created between 1996 and 2001. This rate was double the rate experienced during the recession years between 1991 and 1996. Simcoe County accounted for the highest demand for new housing for Official Plan Amendment 18 (UCCI Application) Township of Oro-Medonte Prepared by MERIDIAN 8.A~I'm. ~l~!I1It.G Page 8 October 2, 2003 \ UC\ - \ couples over 55 without children by anyone region within the GTA during the 1991 to 1996 period. With current demographic trends indicating an older population demanding a variety of housing options, it is projected by Clayton that roughly 600 new, ground-oriented homes in adult lifestyle communities in southern Ontario will be needed annually by 2011. The report highlights many of the positive attributes the site offers toward adult lifestyle community living, such as its proximity to urban amenities, recreational opportunities and its natural setting in a less urban location. The inclusion of the golf course provides a marketing advantage as few adult lifestyle communities have neither fully integrated golf courses nor golf course views. It is expected that the major competition for the community will come from Briar Hill (New Tecumseth), Ballantrae Golf and Country Club (Whitchurch-Stouffville) and Newport in Collingwood. It is predicted that, as a result of site attributes and known and potential future competition, 5.0 to 7.5 percent of the market would be captured by the proposed development on the subject lands. This is a lower target than what has been achieved so far in Briar Hill and Ballantrae, and many current communities are expected to be at full occupancy during this time frame. Demand is expected to increase, even under the most conservative estimates, by 25 to 50 units each year until 2011 in a market that continues to evolve. In a follow-up letter dated May 20, 2003 it was indicated that as a result of the known demand from GT A buyers and a number of other factors that are specific to the County of Simcoe, there is sufficient demand to support several new communities over the next few years. With regard to long-term occupancy, Clayton Research indicates is that adult lifestyle communities continue to attract older couples without children. A few communities have become more conventional as a result of a conscious decision by the developer to shift marketing and design practices. Despite a sizable percentage of unit resales, very few, if any, children are moving into these communities. The initial Clayton Report and the May 20, 2003 letter was peer reviewed by Hemson Consulting on behalf of the Township of Oro-Medonte. Their letter is dated August 6, 2003 and it indicates that: "We would agree that market opportunity likely exists for the subject community. We have a major concern, however, with using this conclusion to imply that there is a need to approve this type of development in the Township of Oro-Medonte. In our view, the Clayton Report does not address the question of need. It serves the single, and in our view quite narrow, purpose of attempting to establish that market opportunity likely exists. " Hemson further indicates that there are opportunities in the current market for virtually any type of ground related, residential development in southern Simcoe County, particularly so close to the rapidly growing City of Barrie. In essence, Hemson is indicating that it is an easy case to make that a market exists. Hemson further notes that the identification of a potential market should not drive the approval process. Instead, other planning related factors such as location, impacts and compatibility should be considered. Hemson also indicates that they have some concerns about the long-term Official Plan Amendment 18 (UCCI Application) Township of Oro-Medonte Prepared by MERIDIAN f\.A~IiLm.c:oNIJJ~n.ltC. Page 9 October 2,2003 occupancy pattern in such a development and comments that the possibility exists for the community to be occupied by families with children in the long term. In addition, Hemson also notes that there is a current supply of about 3,460 dwelling units in the Township, which translates into 28 years of supply, based on the development of an average of 120 new units per year. This information was provided to Hemson by Meridian Planning 'Consultants, who carried out an up to date analysis of the existing supply situation in the Township of Oro-Medonte. Lastly, Hemson notes that it is their opinion that an Adult Lifestyle development should be considered and reviewed much like any other typical residential development in the municipality. It is their view that if the review of the proposal was carried out in this manner, there would be little justification for developing the use in the location proposed. It is indicated by Hemson that "in our opinion, applications like this - and others across Simcoe County proposing development outside designated settlement areas - may in fact be an attempt to circumvent the normal approval process using the Township's Official Plan policies regarding Adult Lifestyle communities." It is on this basis that they recommend that the Adult Lifestyle policies be deleted from the new Official Plan. The Township concurs with this latter recommendation and has deleted this policy through the adoption of OPA #17 on August 21, 2003. The policies in the current Official Plan both anticipate and provide for the development of Adult Lifestyle communities in the Rural designation. These policies were added to the Plan to provide Council with the criteria required to assess such applications, because they were anticipated during the planning period. The other option at the time would have been to be silent on the issue and then deal with such applications on a case by case basis. It is my opinion that if the Official Plan was silent on the development of Adult Lifestyle communities, an application to develop the subject site would probably not have been submitted and if one was submitted, it could not be recommended for approval given the other policies in the Official Plan that attempt to direct development to existing settlement areas. Section H4.5 of the current Official Plan outlines the information that is required to be submitted in support of an application for the development of an Adult Lifestyle community. The information required includes an assessment of the number units approved but not yet occupied and an assessment of the market for the proposed development. The policies do not indicate that Council shall be satisfied that the market exists or that there is not an over supply of such units within the municipality and other jurisdictions. Rather, the policies require that information on these two issues be provided to Council for their consideration. On the basis of a review of all of the Clayton/Hemson materials, it is clear that there is a market for the proposed development in the Greater Toronto Area/Simcoe County. However, there appears to be some debate on how many units are available in other developments and development proposals, and which may compete in theory with the proposed development on the subject lands. Clayton is of the view, in a general sense, that the market will determine which community is successful and which ones are less successful. To a certain extent, Council agrees with this contention and is of the view that some communities may not proceed because of the lack of an Official Plan Amendment 18 (UCCI Application) Township of Oro-Medonte Prepared by MERIDIAN ~1!i.ij'J ~lVtHn.lt<> Page 10 October 2, 2003 amenity or the inability of a developer to properly markeUdevelop such a product. Some of the communities proposed within the County of Simcoe may fall into this category over the long term. On this basis, it is difficult to carry out a relative assessment of all of the other approved and in process communities to determine whether the community proposed on the subject lands will be successful or not. On the basis of the above, it is Council's opinion that the information requirements set out in Section H4.5 have been satisfied. In addition, it is Council's opinion that the locational criteria set out in Section H4.4 are the criteria that need to be considered by Council to determine whether the project is suitable or not. Notwithstanding the above, there is a need to include conditions of approval within the OPA to ensure that the units are occupied by those aged 50+. These conditions include: . Restricting the height of the dwelling units to 1 to 1.5 storeys; . Limiting the number of bedrooms in the dwellings; . Capping the amount of permitted floor area in the dwellings; . Requiring a demographic analysis of the occupants following the occupancy of the first 100 dwelling units; . Requiring that the golf course component and certain other recreational amenities are developed early in the development program; . Requiring that 40 units in the retirement home be built before more than 200 other units are developed; and, . Setting aside land on the property that would be dedicated to the municipality as parkland. With respect to the latter condition, acquiring parkland will ensure that lands are available for public use in the area in the future if the occupancy of the development evolves over time. In addition, it also provides the Township with an opportunity to further enhance and develop the rail trail which runs along the northern boundary of a portion of the subject lands. On this basis, this OPA requires that parkland be located at the north-east corner of the property, where the 5th Line crosses the rail trail. 3.3.5 Servicing Issues The Jones Consulting Group was retained by UCCI Consolidated Companies, Inc. to support the servicing aspects of the development. The May 2003 report outlines the servicing recommendations for the golf course and residential development. These recommendations include communal private services for sewage, water, stormwater management and roads. Development will be phased proportionally to their target recreational market. Wastewater is proposed to be treated at a central facility within the community and transported there through gravity sewers. The system will be designed to handle a peak flow (MDF) of just over 1353 cubic metres. Sewers will include manhole structures and hook-ups in accordance with Township standards, however the minimum sewer depth of 1.5 metres is proposed. Official Plan Amendment 18 (UCCI Application) Township of Oro-Medonte Prepared by MERIDIAN fU\fo4Ntm Q::....n.J.*NTlII'C.. Page 11 October 2, 2003 The treatment system preferred is marketed by Zenor and called ZenoGem@. This technology uses a process that reduces the volume of sludge produced. Tanks on site will hold the sludge, or arrangements will be made for hauling to landfill or for land application. The system can be monitored from off-site and only routine maintenance, cleaning and alarm response is needed on- site. Spray irrigation in conjunction with the golf course is recommended for effluent disposal. Direct discharge to Lake Simcoe is discouraged and subsurface discharge is undesirable due to compact soils and the scale of the project. Storage ponds are incorporated into the proposal to hold effluent produced in the winter months. To meet average and peak daily demands, water needs to be provided at the rate of 11.038 litres per second. Fire flow is conservatively estimated to be 38 litres per second for two hours. Storage needs on site are predicted to be 640 cubic metres. The detailed design stage shall yield the necessary size and location of water mains. Upon location of an adequate supply, it is recommended that two to three separate wells be constructed, with three wells being able to meet the maximum daily demand with one well remaining largely out of service. Treatment and quality requirements would be established during the final well testing program. A test well was drilled just west of the 5th Line, south of the former CNR line. It yielded 5.3 litres per second with indications of more water being available to a maximum of 11.03 litres per second. It is reported that there is enough water from a supply perspective without affecting neighbouring water supplies. At the time of the adoption of this OPA, this had not been proven. As a result, one of the major conditions of approval will be the carrying out of the work required to satisfy Council in this regard. Stormwater management to be addressed by the drainage plan include quantity control, quality control, slope stability protection and environmental protection. A 15 metre top of valley wall buffer shall be used between streams and development and a future EIS will identify land use development restrictions to preserve natural environmental and drainage features. Conservation of existing site features, such as woodlots and topography, shall intercept precipitation and runoff. Drainage infrastructure shall conform to the dual drainage principle. The minor systems shall consist of roadside swales that can contain a five year storm, plus a major system using the road network to divert overflow from the minor system to outlets consistent with site topography. These systems shall eventually flow into one of three Stormwater Management Facilities proposed on site, where water can be stored, sediment can be trapped and nutrients absorbed to Ministry of the Environment Level 1 Protection. It should be noted that the Township will be required to enter into responsibility agreements with the proponent for both the communal sewage and communal water systems. This means that the Township will be responsible for these systems, in the event the owner of these system cannot maintain them in accordance with Ministry of the Environment regulations/guidelines or if the owner is not able or unwilling to continue providing the services. Such a responsibility agreement typically requires the depositing of funds with the Township to ensure the Township is able, if required, to repair/upgrade these systems in the future. In addition, the Condominium Corporation would also be required to establish a reserve fund that would inevitably have enough money to replace the system. The details of the responsibility agreement will need to be worked out in advance of any of the final approvals being given. Official Plan Amendment 18 (UCCI Application) Township of Oro-Medonte Prepared by MERIDIAN M~NJ.'COHJJl~.iNe. Page 12 October 2, 2003 \\)C\ -~o 3.4 Conclusions It is Council's opinion that the applicants have supplied enough supporting information on water supply, sewage disposal, traffic impacts, design and environmental impacts to allow for a fairly complete assessment of whether establishing the principle of development is appropriate. On the basis of a review of these reports, it appears as if there is a strong likelihood that the: . lands can be supplied with an adequate amount of potable water; . lands can be serviced by a sewage treatment system that is designed to current standards; . traffic impacts will be minimal; and, . design of the development will generally be compatible with the rural area and surrounding development. It is recognized that much additional technical work needs to be done, particularly with water and sewage servicing. It is on this basis that this Amendment conditionally establishes the principle of development by setting out a number of criteria that need to be fulfilled before any additional planning approvals are obtained. Official Plan Amendment 18 (UCCI Application) Township of Oro-Medonte Prepared by MERIDIAN ~ND.CiOiNJJJ~".j~ Page 13 October 2,2003 \() \ PART II: THE AMENDMENT (This is the operative part of Official Plan Amendment No. 18) ITEM #: 1 Section D6 of the Official Plan is amended by adding the following new section: "D6.1 EXCEPTIONS D6.1.1 Part of Lots 26 to 28, Concession 5 (Oro) In addition to all other applicable policies of this Plan, the following policies apply to those lands shown on the schedules to this Plan as being subject to this Section. D6.1.1.1 Permitted Uses A fully integrated recreational and adult-oriented lifestyle community is permitted. The residential component of the community shall be designed to serve the special needs of people who have generally retired from working life and wish to live in an environment that is designed to be safe, secure and low maintenance. Permitted residential building forms are limited to single-storey single detached and semi-detached dwelling units. Townhouse buildings with no more than three bungalow-style townhouse dwelling units are also permitted. No more than 306 such units in total are permitted. The recreational component of the community is an integral part of the planned function of the community and on this basis, open air recreational uses such as a golf course and walking trails and other recreational and community facilities are permitted. In addition to the above, small-scale retail and personal service uses that are designed to serve the community and a low-rise retirement home offering care to retired people is permitted. The maximum number of units in the retirement home shall be 80. D6.1.1.2 Criteria to be satisfied before additional approvals Qiven Following the approval of this Section of the Plan, no further approvals under the Planning Act, as amended, shall be granted until Council is satisfied that: a) an adequate supply of potable water is available to service the community; Official Plan Amendment 18 (UCCI Application) Township of Oro-Medonte Prepared by MERIDIAN fUi..~NG ~lw.rn.lt<<:. Page 14 October 2,2003 \()~-~~ b) any proposed water taking will not have an impact on adjacent users of groundwater; c) the application of fertilizers, herbicides and fungicides on the lands will not have an impact on adjacent users of groundwater; d) the proposed means of sewage disposal is appropriate for the type and location of the development and will not have an impact on surface water and groundwater; e) the proposed means of sewage disposal is approved, in principle, by the appropriate agencies; f) an appropriate groundwater monitoring program has been established that will: establish water quality and quantity base line conditions in a representative sample of adjacent drilled and dug wells; identify how these wells will be monitored, at pre-construction, during construction and post construction; identify how the data collected will be reported; and, identify remediation measures to deal with any issues that may arise in these wells during the monitoring period. g) the development will not have a negative impact on the natural heritage features and related ecological functions on the site and in the immediate area and will not have a negative impact on the overall function of the Greenlands system south of Ridge Road; h) the locations of the 'in-play' areas associated with the golf course are located an acceptable distance from uses on adjacent lots; i) an appropriate environmental management and enhancement plan has been prepared that identifies what measures will be taken to maintain approximately 25% of the site in a natural condition and which shows how existing natural features and proposed natural areas are to be protected and enhanced on the site over time; and, j) issues relating to the shared community use of the facilities on the lands have been addressed. Notwithstanding any other policy in this Plan, Council is under no obligation to consider further planning approvals if the conditions set out above have not been satisfied. Furthermore, it is a policy of this Plan that if it is determined that the development will have an unacceptable impact on adjacent land uses as a result of further study, no further planning approvals are to be given and Council will consider the un-designation of the lands. Official Plan Amendment 18 (UCCI Application) Township of Oro-Medonte Prepared by MERIDIAN M..~N.~~n.lHe. Page 15 October 2,2003 \ f'... f\ \JCi - <:;j D6.1.1.3 Conditions of approval All further development approvals shall include conditions that: a) require the appropriate implementation of all of the studies and approvals in principle obtained as per Section 06.1.1.2 of this Plan; b) ensure that the monitoring program required by Section 06.1.1.2(e) is established and operating; c) require the posting of appropriate financial guarantees in accordance with any approved study, plan or monitoring program; d) prohibit the occupancy of more than 100 dwelling units in the community until such time as a full 18-hole golf course has been constructed and is operational; e) prohibit the occupancy of more than 150 dwelling units in the community until a community centre with an indoor pool and associated facilities is constructed for the benefit of the residents of the community; f) prohibit the occupancy of more than 200 dwelling units in the community until at least 40 units in a retirement home have received Certificates of Occupancy; g) set out the phasing of any required improvements to Township and County Roads; h) require the dedication of an appropriate amount of parkland to the Township at the intersection of the 5th Line and the former CNR line at the northeast corner of the site; and, i) require the submission of demographic information at appropriate development intervals indicating the ages of those moving to the community and their origin. D6.1.1.4 Zonin~ The implementing Zoning By-law shall contain provisions that: a) prohibit the construction of two storey single, semi-detached and townhouse dwellings; b) restrict the height of retirement buildings to two storeys; c) prohibit the establishment of more than two bedrooms in any single, semi-detached or townhouse dwelling; Official Plan Amendment 18 (UCCI Application) Township of Oro-Medonte Prepared by MERIDIAN ~1JiI$~~.il\llC. Page 16 October 2,2003 \0 d) cap the size of the dwelling units; and, e) require the maintenance of a 20 metre wide natural area or landscaping area adjacent to both the 4th and 5th Lines. Council may also utilize a Holding provision to ensure that all identified servicing, design, environmental and financial conditions are satisfied before development occurs. ITEM #2 Schedule A3 is amended by re-designating the lands shown on Schedule A attached from the Shoreline, Rural and Environmental Protection Two designations to the Recreational designation with the note "subject to Section D6.1. 1" Official Plan Amendment 18 (UCCI Application) Township of Oro-Medonte Prepared by MERIDIAN ~1'm..!:X)NI)J~nlHC.. Page 17 October 2,2003 \vC\ -Jt) PART III: THE APPENDICES Appendix 1 Meridian Planning Report dated August 8, 2003 Appendix 2: Meridian Planning Report dated September 16, 2003 Appendix 3: Meridian Planning Report dated October 2, 2003 Official Plan Amendment 18 (UCCI Application) Township of Oro-Medonte Prepared by MERIDIAN ~~ l:()trr4J~niMC. Page 18 October 2,2003 ~ \ SCHEDU\...E 'A.t Official Plan A.mendment '\8 iov/OshiP of oro.Medont8 \CJC\ -J\c> .('" '~ ,J> , LaKe S\mcoe ~ ~ ~ S\"ore\\oe ~ 1\ .~:';..J Open Space ~ Rura\ _ se\t\ement Area c:J A9r\Cu\tura\ E3 EP2. N.1.S. ~ LE.GEND . \..3nds to be Designated Recreational and subject to section 06.'\,'\ of this Plan. (jl~.m~ \0'0 - \ MERIDIAN PLANNING CONSULTANTS INC. Page 1 of To: From: Date: Oro-Medonte Council Nick McDonald October 2, 2003 Subject: Rezoning of Lands Zoned PR in Sugarbush Job Number: 1460 BACKGROUND The Indian Park Association (IPA) is in the process of conveying components of land they own to individual lot owners within Phase 1 of Sugarbush. The intent of these conveyances is to provide each lot owner with direct frontage on a public road. At the present time, these areas are used as shared parking areas for the individual lot owners. Township staff has been working hard to design a process whereby these shared lands can be conveyed to approximately 160 different landowners. The lot addition application will be dealt with at a special Committee of Adjustment hearing to be held later in October 2003. One of the conditions of any Decision made by the Committee of Adjustment will be to ensure that the portion of the IPA block conveyed to the adjacent lot and the lot itself can never be conveyed separately in the future. The individual lots are currently zoned R1 Exception *113. The exception provides for a required interior side yard of 4.5 metres, a required rear yard of 8 metres and a minimum setback from a public street of 6 metres. The lands to be conveyed to the individual lot owners are zoned Private Recreation (PR) Exception *114. The exception permits a community centre on the lands. A number of the landowners wish to construct private garages on the lands to be conveyed to them by IPA. The construction of a private garage that is accessory to a use in another zone is not permitted by the By-law. As a result, the land to be conveyed should be in the same zone as the individual lots. However, the permission to establish private garages in front of a dwelling unit in any residential zone is currently not permitted. Given the unique topography and drainage patterns in the area, in addition to the unique configuration of every block being conveyed, it is inappropriate to develop a common standard that would provide for the establishment of these private garages on Page 1 113 Collier Street, Barrie, Ontario L4M 1 H2 Phone: (705) 737-4512 Fax: (705) 737 -5078 \() these blocks. On this basis, it is our opinion that anyone wishing to develop such a garage apply for a minor variance to permit such a use in an agreed upon location. In this way, site-specific considerations can be taken into account. Rezoning the lands from PR to R1 now will save each of the landowners a step in the process and will provide the Committee of Adjustment with the ability to consider a minor variance in the future. RECOMMENDATION On the basis of the initiatives of both the Township and IPA, it is my opinion that it would be appropriate for the lands that are being conveyed to individual lot owners to be placed in an appropriate residential zone. On this basis, it is recommended that Council: · Receive and adopt this report; · Authorize the holding of a public meeting under the Planning Act. Nick McDonald, RPP Partner ~ ~ ()~ ~7 Page 2 113 Collier Street, Barrie, Ontario L4M 1 H2 Phone: (705) 737-4512 Fax: (705) 737-5078 Sugarbush \u'o-j t \() c - \ TOWNSHIP OF ORO-MEDONTE I REPORT TO COUNCIL . REPORT NO.: PD2003-17 PREPARED BY: Wesley Crown DATE: October 1, 2003 APPLICANT: Ronald and Sandra Tansley APPLICATION NO.: P-148/03 ROLL NUMBER: 01000403900 LEGAL DESCRIPTION: Concession 9, Lots 4 & 5, (Oro) I PROPOSAL , The Tansley's own two parcels of land south of Rutledge Road on Bass Lake that they are developing as one parcel. They have submitted an application to "deem" the two parcels under the Planning Act so that they will merge in title and become one parcel. I AGENCY COMMENTS I All Departments were circulated in February 2003 and no Department had any concerns or objections J OFFICIAL PLAN I The subject lands are designated SHORELINE in the Township's Official Plan. Residential development on lots of appropriate size is permitted by the Plan. IZONING BY-LAW I The subject property is zoned Limited Service Residential (RLS*2) in the Township's Zoning By-law 97-95, as amended. The RLS*2 zone requires a minimum lot frontage of 30 metres and a minimum lot area of 0.2 hectares for new lots. I ANALYSIS , The Tansley's own two lots. The easterly lot has a frontage of 10.52 metres and an area of approximately of 461.2 square metres. The westerly lot has a frontage of 22.97 metres and an approximate area of 1071.4 square metres. Each lot on its own is deficient the requirements of By-law 97-95. Merged, the combined lands would meet the minimum frontage requirement of the By-law and would represent 77% of the minimum area requirement. The "deeming" of the two parcels would bring the lands into closer compliance with the Township's minimum development standards for the area. 2 \(je - d J RECOMMENDATION I 1. That Report No. PD2003-17 dated October 1, 2003 be received, and 2. THAT Deeming Application P-148/03 be approved and Council pass the necessary "Deeming" By-law pursuant to Section 50(4) of the Planning Act. Submitted by, We ley R. Crown Mer ian Planning Consultants Attachments 1. 2. Key Map Draft By-law yO f'X:)JlJ'- CJt'\ C) c\d&-\ ~ e e \ Ot -- ) ~- 0- <00~ ~00-~0 <0'V-~ ~. '::>($) ~ Subject Lands Bass Lake \C) [Q)[f@~ THE CORPORATION OF THE MUNICIPALITY OF ORO-MEDONTE BY -LAW NO. "Being a By-law to deem certain lands wi(hin Registered Plan 461, not to be a registered plan of subdivision for the purposes for subsection (3) of Section 50 of the Planning Act. " WHEREAS the Council of the Corporation of the Township of Oro-Medonte is empowered to pass By-laws to designate any plan of subdivision, or part thereof, deemed not to be a registered plan for the purposes of Section 50 (3) pursuant to Section 50 (4) of the Planning Act, R.S.O. 1990, c.P.13. AND WHEREAS the owners have requested that Council pass a by-law to "deem" the two parcels and merge them in title; AND WHEREAS Plan 461 has been registered for more than eight years and the; AND WHEREAS Council deems it appropriate to pass this by-law to "deem" the two parcels; AND WHEREAS the passage of such a by-law will conform to the Official Plan; NOW THEREFORE the Council of the Corporation of the Township of Oro-Medonte enacts as follows: 1. The lands as set out on Schedule 'A' attached hereto and forming part of this By-law are hereby deemed not to be a registered plan of subdivision for the purposes of subsection (3) of Section 50 of the Planning Act, R.S.O. 1990, c.P.13. 2. This By-law shall come into effect upon the date of passage hereof, subject to the provisions of the Planning Act, as amended. BY-LAW READ A FIRST AND SECOND TIME on the day of 2003. BY-LAW READ A THIRD TIME and finally passed this day of 2003. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Mayor Clerk [ID[f@OO \()c - 5 THE CORPORATION OF THE MUNICIPALITY OF ORO-MEDONTE BY -LAW NO. SCHEDULE "A" Lands subject to this By-law: Part of Lot C, Registered Plan 461, being PIN 58531-0427(L T) and Part of Lot C, Registered Plan 461, being PIN 58531-0427(L T) THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Mayor Clerk '\ Dd - \ TOWNSHIP OF ORO-MEDONTE REPORT Dept. Report No. To: Council Prepared By: 2003-16 Ronald M. Kolbe Chief Bylaw Officer Subject: Department: Council Short Form Wording Bylaw Under the Provincial Offences C. Of W. Act for enforcement of Township of Oro-Medonte Bylaw # 2002-76 Part" A" Licensing, Regulating and Date: September 23, 2003 Motion # Controlling Dogs A.M. File No. Date: KGROUND: Council passed animal Control Bylaw #2002-076 on 26th of June 2002.Section 5.0 "Offences" allowed for prosecution under the Provincial Offences Act. There are two methods;~l. Part 1 ticket, which is similar to a "speeding ticket", where a fine is set (max. amount $500.00) and....2. Part 3 Information, which involves court attendance, and the fine is varied by a Justice of the Peace (max. amount $5,000.00). NAL YSIS: The municipalities of Tay, Penetanguishene, Springwater and the city of Barrie identify a set fine in the amount of $ 105.00 for the identified offences. Attachment" A" , which has been prepared in discussion with the Clerk,l, identifies a set fine for each offence at $105.00 ECOMMENDATION (S): 1. THAT this report be received and adopted. 2. That the set fines related to part "A" of Bylaw#2002-076, licensing, regulating and controlling dogs be set at $105.00. 3.ihat the Clerk forwards the necessary documentation to the Attorney General's office for approval. Respectfully submitted R/~!!!f!, ~TO , Director of Building/Planning Development C.A.O. Comme~ts: ~. . }~/ - <~'~ i -1f'L- \;, . U ~~'s-fL-t- t WI,,'t '^' ,} ,\.;:().., u~~ ~~U:-f~ "~ 0\ _ .">" _ r" ~-.-u ~;c' - ~ '0 \.')- \.O-'_D;~~. ..) . C.A.O. 0Q- c.) ~~/'j Date: (~-=) Dept. Head 2 P--.., ~. I .1'f:..--;;r- _ ) \c)d -~ )()d - 3 By-law No. 2002-076 To Regulate, License and Control Animals within the Township of Oro-Medonte Part 'A', Licensing, Regulating and Controlling Dogs Item 1 Short Fonn Wording Provisions Penalty Creating or Defining Offence 1 Own dog without license Section 4(b) $105 2 Own more than two dogs without Section 4( c) $105 kennel license 3 Owner of dog allows to run at large Section 5(a) $105 4 Owner of dog allows to become Section 5(c) $105 nUIsance 5 Owner of dog fails to remove dog Section 7 $105 excrement 6 Owner of dog fails to dispose of dog Section 7 $105 excrement in sanitary manner NOTE: The penalty provision for the offences indicated above is Section 5 of By-Law 2002-076, a certified copy of which has been filed.