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05 08 2019 Council Minutesr„ y Township of Proud Heritage, Exciting Future Wednesday, May 8, 2019 The Township of Oro-Medonte Council Meeting Minutes Council Chambers 2018-2022 Council Present: Mayor H.S. Hughes Deputy Mayor Scott Jermey Councillor Ian Veitch Councillor Scott Macpherson Councillor Cathy Keane Councillor Shawn Scott Councillor Randy Greenlaw Staff Andria Leigh, Director, Development Services Present: Karen Way, Clerk Mark DesLauriers, Chief Financial Officer/Treasure Time: 9:00 a.m. Shawn Binns, Director, Operations and Community Services Donna Hewitt, Director, Corporate Services Curtis Shelswell, Chief Municipal Law Enforcement Officer 1. Call to Order - Moment of Reflection: Mayor H.S. Hughes assumed the Chair, called the meeting to order followed by a moment of reflection. 2. Adoption of Agenda: a) Motion to Adopt the Agenda. Motion No. C190508-1 Moved by Greenlaw, Seconded by Scott Be it resolved that the agenda for the Council meeting of Wednesday, May 8, 2019 be received and adopted. Carried. Page 1 of 13 Council Meeting Minutes — Wednesday, May 8, 2019. 3. Disclosure of Pecuniary Interest: None declared. 4. Closed Session Items: a) Motion to go In Closed Session. Motion No. C190508-2 Moved by Keane, Seconded by Macpherson Be it resolved that we do now go in Closed Session at 9:02 a.m. to discuss • Litigation affecting the municipality (Potential Litigation); • Solicitor -client privilege (Unowned Road Allowances). Carried. b) Motion to Rise and Report. Motion No. C190508-3 Moved by Greenlaw, Seconded by Scott Be it resolved that we do now Rise at 10:02 a.m. and Recess until 10:00 a.m. at which time we shall Report on the Closed Session Items 4 c) Andria Leigh, Director, Development Services re: Litigation affecting the municipality (Potential Litigation); d) Shawn Binns, Director, Operations and Community Services re: Solicitor -client privilege (Unowned Road Allowances). Carried. Page 2 of 13 Council Meeting Minutes — Wednesday, May 8, 2019. c) Andria Leigh, Director, Development Services re: Litigation affecting the municipality (Potential Litigation). The following staff were present: Andria Leigh, Director, Development Services Karen Way, Clerk Shawn Binns, Director, Operations and Community Services Curtis Shelswell, Chief Municipal Law Enforcement Officer Motion No. C190508-4 Moved by Keane, Seconded by Macpherson Be it resolved 1. That the confidential verbal information presented by Andria Leigh, Director, Development Services and Curtis Shelswell, Chief Municipal Law Enforcement Officer re: Litigation affecting the municipality (Potential Litigation) be received. 2. That staff proceed as directed by Council. Carried. d) Shawn Binns, Director, Operations and Community Services re: Solicitor -client privilege (Unowned Road Allowances). The following staff were present: Andria Leigh, Director, Development Services Karen Way, Clerk Shawn Binns, Director, Operations and Community Services Motion No. C190508-5 Moved by Greenlaw, Seconded by Scott Be it resolved that the confidential correspondence dated April 6, 2011 and May 8, 2019 and presented by Shawn Binns, Director, Operations and Community Services re: Solicitor -client privilege (Unowned Road Allowances) be received and considered in conjunction with Item 12b). Carried. Page 3 of 13 Council Meeting Minutes — Wednesday, May 8, 2019. 5. Minutes of Council and Committees: a) Minutes of Council meeting held on Wednesday, April 24, 2019. Motion No. C190508-6 Moved by Macpherson, Seconded by Keane Be it resolved that the draft minutes of the Council meeting held on Wednesday, April 24, 2019 be received and adopted as printed and circulated. Carried. b) Minutes of Special Council meeting held on Monday, April 29, 2019. Motion No. C190508-7 Moved by Greenlaw, Seconded by Scott Be it resolved that the draft minutes of the Special Council meeting held on Monday, April 29, 2019 be received and adopted as printed and circulated. Carried. 6. Recognition of Achievements: None. 7. Public Meetings: None. Page 4 of 13 Council Meeting Minutes — Wednesday, May 8, 2019. 8. Deputations: a) Jonathan Sandler and Ashley Hamilton Kelly, Baseload Power Corp re: Proposal to Install, Maintain and Operate a Level 3 Charging Station for Electrical Vehicles at a Municipal Site. Motion No. C190508-8 Moved by Macpherson, Seconded by Veitch Whereas the Council of the Township of Oro-Medonte, at its May 8, 2019 Council meeting, received the correspondence dated April 23, 2019 and presentation provided by Jonathan Sandler and Ashley Hamilton Kelly, Baseload Power Corp. re: Proposal to Install, Maintain and Operate a Level 3 Charging Station for Electrical Vehicles at a Municipal Site; And Whereas Baseload Power Corp. is required to submit an executed Memorandum of Understanding (MOU) as part of their application process, and has requested Council of the Township of Oro-Medonte to consider executing the said MOU to show the intention of the Township of Oro-Medonte's Council in committing to the Project, for the installation and maintenance of one Level 3 Electrical Vehicle Charging Station at a mutually agreed upon location at the Oro-Medonte Community Centre, at no cost to the municipality and with future revenue being paid to the municipality; And Whereas Council supports, in principle, the concept as described by Baseload Power, to install one Level 3 Vehicle Charging Station at the Oro-Medonte Community Centre; Now Therefore Be it resolved that the Director, Operations and Community Services be directed to liaise with Baseload Power Corp. to mutually agree upon an MOU in support of their funding application to Natural Resources Canada. Carried. 9. Presentations: a) V.A. (Veronica) Eaton, Inspector, Detachment Commander, Orillia OPP re: Q1 2019 - Quarterly Statistic Update. Motion No. C190508-9 Moved by Scott, Seconded by Greenlaw Be it resolved that the correspondence dated May 1, 2019 and presented by V.A. (Veronica) Eaton, Inspector, Detachment Commander, Orillia OPP re: Q1 2019 - Quarterly Statistic Update be received. Carried. Page 5 of 13 Council Meeting Minutes — Wednesday, May 8, 2019. b) Peter Beacock, Trustee for Oro Medonte and Springwater Townships, Simcoe County District School Board re: Capital Plan 2019-2020. Motion No. C190508-10 Moved by Macpherson, Seconded by Veitch Be it resolved that the presentation by Peter Beacock, Trustee for Oro Medonte and Springwater Townships, Simcoe County District School Board re: Capital Plan 2019-2020 be received. Carried. 10.Identification From the Public of an Agenda Item of Interest: Provides an opportunity for members of the public to identify an agenda item which the public member may request be brought forward and considered earlier in the meeting. 11.Open Forum: Four (4) individuals provided comments with respect to Item 12b). 12.Reports of Municipal Officers: b) Report No. OCS2019-14, Shawn Binns, Director, Operations and Community Services re: Maintenance and Future Options for Devitt Street, Barr Avenue, Ganton Road and MacKay Street. Motion No. C190508-11 Moved by Scott, Seconded by Greenlaw Be it resolved 1. That Report No. OCS2019-14, Shawn Binns, Director, Operations and Community Services re: Maintenance and Future Options for Devitt Street, Barr Avenue, Ganton Road and MacKay Street be received and adopted. 2. That Council support Option 2 of Report No. OCS2019-14 and that staff facilitate as soon as possible one meeting with the residents of Devitt Street, Barr Avenue, Ganton Road and MacKay Street to assist in developing a process to establish a non-profit corporation, shareholder and cost sharing agreements. 3. That the Director, Operations and Community Services proceed accordingly. Carried. Page 6 of 13 Council Meeting Minutes — Wednesday, May 8, 2019. a) Report No. DS2019-58, Garry McCartney, Chief Building Official re: Building Division Activity Stats (Jan -March 2019). Motion No. C190508-12 Moved by Scott, Seconded by Greenlaw Be it resolved that Report No. DS2019-58, Garry McCartney, Chief Building Official re: Building Division Activity Stats (Jan -March 2019) be received for information only. Carried. 13.Reports of Members of Council: a) Updates from Council Representatives — County of Simcoe and Township Partners and Agencies. The following members of Council provided comments: Mayor Harry Hughes Deputy Mayor Scott Jermey Councillor Ian Veitch Councillor Scott Macpherson b) Councillor Keane re: 200th Anniversary Celebrations. Motion No. C190508-13 Moved by Keane, Seconded by Macpherson Be it resolved that the verbal information presented by Mayor H.S. Hughes and Councillor Keane re: 200th Anniversary Celebrations be received. Carried. Page 7 of 13 Council Meeting Minutes —Wednesday, May 8, 2019. c) Deputy Mayor Jermey re: 911/Green Numbers on Vacant Rural and Agricultural Properties. Motion No. C190508-14 Moved by Scott, Seconded by Greenlaw Be it resolved that the verbal information presented by Deputy Mayor Jermey re: 911/Green Numbers on Vacant Rural and Agricultural Properties be received. Carried. 14. Consent Agenda: a) Announcements of Interest to the Public: 1. Township of Oro-Medonte, Emergency Preparedness Week, Open House and Pancake Breakfast, Saturday, May 11, 2019, 9:00 a.m. - 12:00 p.m. 2. Township of Oro-Medonte, Administration Centre Office Closure, Monday, May 20, 2019, Victoria Day. b) Minutes of Nottawasaga Valley Conservation Authority meeting held on Friday, March 22, 2019. Staff Recommendation: Receive for Information Only. c) Minutes of Lake Simcoe Region Conservation Authority meeting held on Friday, March 22, 2019. Staff Recommendation: Receive for Information Only. d) Minutes of Barrie Public Library Board meeting held on Thursday, March 28, 2019. Staff Recommendation: Receive for Information Only. e) Correspondence received May 2, 2019 re: Severn Sound Environmental Association (SSEA), 2019 First Quarter (January 1-March 31) Report/Update. Staff Recommendation: Receive for Information Only. f) Dr. Rebecca Van lersel, MD, CCFP, Vice -President Clinical, North Simcoe Muskoka Local Health Integration Network re: Simcoe Muskoka Opioid Strategy, Report Prepared March 2019. Staff Recommendation: Receive for Information Only. Page 8 of 13 Council Meeting Minutes — Wednesday, May 8, 2019. g) Correspondence Received re: Short Term Rentals (AirBnb's). 1. Doug and Karen Akers dated April 26, 2019; 2. Brian and Nancy Foster dated April 27, 2019; 3. Susan Dennis and Lee Jones dated May 2, 2019; 4. Bohdan Kryshtalskyj dated May 2, 2019. Staff Recommendation: Receive and Consider in Conjunction with Draft Licensing By -Law and Planning Amendment Application. h) Correspondence dated May 2, 2019 from Henrietta Carriere, Chair, Simcoe County Fetal Alcohol Spectrum Disorder (FASD) Prevention Committee, Community and Family Health Department, Simcoe Muskoka District Health Unit re: Request to Proclaim, FASD Awareness Day", September 9, 2018. Staff Recommendation: Receive, Proclaim, Post to Township's Website. i) Correspondence dated May 2, 2019 from Andrew Keuken, Manager of Planning, Enrolment and Community Use, Simcoe County District School Board re: Education Development Charges. Staff Recommendation: Receive for Information Only. Motion No. C190508-15 Moved by Macpherson, Seconded by Keane Be it resolved that the staff recommendations with respect to the items listed under "Consent Agenda Correspondence" be adopted as printed with Items 14a) through to 14i) only: a) Announcements of Interest to the Public: 1. Township of Oro-Medonte, Emergency Preparedness Week, Open House and Pancake Breakfast, Saturday, May 11, 2019, 9:00 a.m. - 12:00 p.m. 2. Township of Oro-Medonte, Administration Centre Office Closure, Monday, May 20, 2019, Victoria Day. b) Minutes of Nottawasaga Valley Conservation Authority meeting held on Friday, March 22, 2019. Received for Information Only. c) Minutes of Lake Simcoe Region Conservation Authority meeting held on Friday, March 22, 2019. Received for Information Only. d) Minutes of Barrie Public Library Board meeting held on Thursday, March 28, 2019. Received for Information Only. e) Correspondence received May 2, 2019 re: Severn Sound Environmental Association (SSEA), 2019 First Quarter (January 1-March 31) Report/Update. Received for Information Only. f) Dr. Rebecca Van lersel, MD, CCFP, Vice -President Clinical, North Simcoe Muskoka Local Health Integration Network re: Simcoe Muskoka Opioid Strategy, Report Prepared March 2019. Page 9 of 13 Council Meeting Minutes — Wednesday, May 8, 2019. Received for Information Only. g) Correspondence Received re: Short Term Rentals (AirBnb's). 1. Doug and Karen Akers dated April 26, 2019; 2. Brian and Nancy Foster dated April 27, 2019; 3. Susan Dennis and Lee Jones dated May 2, 2019; 4. Bohdan Kryshtalskyj dated May 2, 2019. Received and Considered in Conjunction with Draft Licensing By -Law and Planning Amendment Application. h) Correspondence dated May 2, 2019 from Henrietta Carriere, Chair, Simcoe County Fetal Alcohol Spectrum Disorder (FASD) Prevention Committee, Community and Family Health Department, Simcoe Muskoka District Health Unit re: Request to Proclaim, FASD Awareness Day", September 9, 2018. Received, Proclaimed, Posted to Township's Website. i) Correspondence dated May 2, 2019 from Andrew Keuken, Manager of Planning, Enrolment and Community Use, Simcoe County District School Board re: Education Development Charges. Received for Information Only. Carried. j) Correspondence received May 2, 2019 from Steve Clark, Minister, Ministry of Municipal Affairs and Housing re: More Homes, More Choice: Ontario's Housing Supply Action Plan. Motion No. C190508-16 Moved by Veitch, Seconded by Macpherson Be it resolved 1. That the correspondence received May 2, 2019 from Steve Clark, Minister, Ministry of Municipal Affairs and Housing re: More Homes, More Choice: Ontario's Housing Supply Action Plan be received. 2. That staff be directed to review and report back to Council. Carried. Page 10 of 13 Council Meeting Minutes — Wednesday, May 8, 2019. 15. Communications/Petitions: a) Correspondence dated May 2, 2019 from Lisa Groves, President, Barrie Automotive Flea Market (BAFM) re: Request to Designate 2019 Annual Spring and Fall BAFM Events as "Municipally Significant". Motion No. C190508-17 Moved by Veitch, Seconded by Scott Be it resolved That the correspondence dated May 2, 2019 from Lisa Groves, President, Barrie Automotive Flea Market (BAFM) re: Request to Designate 2019 Annual Spring and Fall BAFM Events as "Municipally Significant" be received. 2. That the Council of the Township of Oro-Medonte designates the: - 37th Annual Spring Barrie Automotive Flea Market — June 6-9, 2019; and - 49th Annual Fall Barrie Automotive Flea Market - September 5-8, 2019 at Burl's Creek Family Event Park to be "municipally significant" events. 3. And that the applicant be advised accordingly, under the Clerk's signature, to assist them in their application to the Alcohol and Gaming Commission of Ontario. Carried. 16.Notice of Motions: None. Page 11 of 13 Council Meeting Minutes — Wednesday, May 8, 2019. 17. By -Laws: a) By -Law No.2019-047: A By-law to Provide for the Giving of Names to Highways within the Township of Oro-Medonte, County of Simcoe, Draft Plan of Subdivision 2016-SUB- 02 (Kayley Estates), Part of West Half of Lot 6, Concession 14 (Medonte), Township of Oro-Medonte. Motion No. C190508-18 Moved by Macpherson, Seconded by Greenlaw Be it resolved that a) By -Law No.2019-047: A By-law to Provide for the Giving of Names to Highways within the Township of Oro-Medonte, County of Simcoe, Draft Plan of Subdivision 2016-SUB-02 (Kayley Estates), Part of West Half of Lot 6, Concession 14 (Medonte), Township of Oro- Medonte be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. 18.Closed Session Items (Unfinished Items): None. 19.Confirmation By -Law: a) By -Law No. 2019-045: Being a by-law to confirm the proceedings of the Council meeting held on Wednesday, May 8, 2019. Motion No. C190508-19 Moved by Keane, Seconded by Macpherson Be it resolved that By -Law No. 2019-045: Being a by-law to confirm the proceedings of the Council meeting held on Wednesday, May 8, 2019 be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. Page 12 of 13 Council Meeting Minutes —Wednesday, May 8, 2019. 20.Questions from the Public Clarifying an Agenda Item: None. 21.Adjournment: a) Motion to Adjourn. Motion No. C190508-20 Moved by Greenlaw, Seconded by Scott Be it resolved that we do now adjourn at 12:15 p.m. Carried. 'Mayor, H.S. Hug Cle , Karen Way �\ Page 13 of 13