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07 17 2019 Council Agenda The Township of Oro-Medonte Council Meeting Agenda Council Chambers Wednesday, July 17, 2019 8:30 a.m. - Closed Session 10:00 a.m. - 11:30 a.m. - Open Session Recess from 11:30 a.m. to 1:30 p.m. Reconvene 1:30 p.m. 1:30 p.m. An Additional Open Forum will be available for Matters Identified as "After 1:30 p.m. Reconvene" The Township of Oro-Medonte is committed to providing and maintaining a working environment that is based on respect for the dignity and rights of everyone within the organization and for those individuals visiting our organization. The Township of Oro-Medonte supports and fosters an environment that is safe, welcoming and respectful for all residents, visitors, members of Council and staff. Page 1. Call to Order - Moment of Reflection: 2. Adoption of Agenda: a) Motion to Adopt the Agenda. 3. Disclosure of Pecuniary Interest: 4. Closed Session Items: a) Motion to go In Closed Session. b) Motion to Rise and Report. c) Robin Dunn, CAO; Mark DesLauriers, Chief Financial Officer/Treasurer; Hugh Murray, Director, Fire & Emergency Services/Fire Chief re: Litigation affecting the municipality (Litigation/Procurement). d) Shawn Binns, Director, Operations and Community Services; Hugh Murray, Director, Fire & Emergency Services/Fire Chief re: Information explicitly supplied in confidence to the municipality (Burl's Creek Special Events). e) Robin Dunn, CAO; Andria Leigh, Director, Development Services re: Labour relations/employee negotiations (Staffing Update). f) Donna Hewitt, Director, Corporate Services re: Acquisition/disposition of land (Potential Disposition). Page 1 of 242 Council Meeting Agenda -July 17, 2019 g) Andria Leigh, Acting CAO; Tamara Obee, Manager, Human Resources/Health & Safety re: Personal matters about an identifiable individual (Staffing Update). 5. Minutes of Council and Committees: 7 - 19a) Minutes of Council meeting held on Wednesday, June 19, 2019. 6. Recognition of Achievements: None. 7. Public Meetings: None. 8. Deputations: 20 - 24 a) 10:00 a.m. Caron and Don Lewis re: Reconsideration of April 3, 2019 Development Services Committee decision (Caron and Don Lewis correspondence dated March 22, 2019 and Report No. DS2019-48, Derek Witlib, Manager, Planning Services re: Amendment to Subdivision Agreement Meadow Acres Ph. 1 Stage 2, Registered Plan 51M-1086, Application: 2015-SUB-03 (43-T-90082)). 9. Presentations: None. 10. Identification From the Public of an Agenda Item of Interest: Provides an opportunity for members of the public to identify an agenda item which the public member may request be brought forward and considered earlier in the meeting. 11. Open Forum: \[An Additional Open Forum will be available for Matters Identified as "After 1:30 p.m. Reconvene"\] The Open Forum provides an opportunity for the public to provide verbal comments to Council, in Open Session, on matters scheduled on the current agenda, and shall be conducted as follows: Open Forum shall last no longer than 20 minutes; Each speaker shall be required to identify the agenda item they are speaking to and provide their name and address, which may become part of the public record; A speaker shall be limited to 2 minutes per agenda item; No response shall be provided to any question posed during Open Forum; No discussion, debate or decisions will occur during Open Forum; Each speaker is permitted to speak only once per agenda item; Page 2 of 242 Council Meeting Agenda -July 17, 2019 A speaker may provide comment on one agenda item and then shall step aside to enable another to provide comment on an agenda item; No speaker shall speak to a second agenda item until other individuals have had an opportunity to speak once; Speakers providing comment on the same agenda item, shall be requested to limit their comments so as to provide additional information and not repeat the same information provided by a previous speaker; Comments made during Open Forum will not form part of the minutes of the meeting; The following matters will not be permitted during Open Forum: o Comments/complaints against Members of Council or Township staff; o Matters beyond the jurisdiction of Council or the Township; o Closed Session agenda items, including current or pending litigation, or Insurance claims and/or pending claims by or against the Township; o Comments with respect to Minutes of Council and Committees; o Comments that are contrary to the Municipal Freedom of Information and Protection of Privacy Act; o Comments with respect to any applications which have proceeded through a Public Meeting in accordance with the Planning Act, with the exception of comment related to a recommendation contained within the Staff Report. The Chair may conclude Open Forum prior to the 20 minute maximum time limit, for non-compliance with the Open Forum parameters, Conduct of Members of the Public, or any other reason. 12. Reports of Municipal Officers: 25 a) Shawn Binns, Director, Operations and Community Services re: Motion No. C190612-25 of June 12, 2019 Council meeting, Acquisition/disposition of Land (Edgar Community Hall) \[to be brought forward to August 14, 2019 Council meeting\]. 26 - 33 b) CS2019-13, Donna Hewitt, Director, Corporate Services re: Lake Simcoe Regional Airport. 34 - 37 c) CS2019-14, Donna Hewitt, Director, Corporate Services re: Livestreaming Update. 38 - 42 d) ES2019-4, Robin Dunn, CAO; Michelle Jakobi, Manager, Environmental Services, Compliance and Capital Projects re: Municipal Services Corporation (MSC) - Status Update. 43 - 83 e) CS2019-15, Marie Brissette, Special Projects Coordinator re: Corporate Projects Status Update May & June, 2019. Page 3 of 242 Council Meeting Agenda -July 17, 2019 84 - 103 f) After 1:30 p.m. Reconvene OCS2019-20, Brad Robinson, Infrastructure and Capital Projects Coordinator re: Off-Road Vehicle Use on Municipal Roadways By-Law Update. 104 - 116 g) After 1:30 p.m. Reconvene DS2019-091, Curtis Shelswell, Chief Municipal Law Enforcement Officer re: Noise/Nuisance By-Law Review \[to be distributed\]. 117 - 133 h) After 1:30 p.m. Reconvene FI2019-14, Mark DesLauriers, Chief Financial Officer/Treasurer re: Strategic Asset Management Policy. 13. Reports of Members of Council: a) Updates from Council Representatives County of Simcoe and Township Partners and Agencies. Agencies. 14. Consent Agenda: 134 a) Announcements of Interest to the Public: 1. Township of Oro-Medonte, Administration Centre, Civic Holiday Closure Notice, Monday, August 5, 2019. 135 b) Jon Pegg, Chief of Emergency Management, Ministry of Solicitor General, Office of the Fire Marshal and Emergency Management re: Emergency Management and Civil Protection Act (EMCPA) Compliance. Staff Recommendation: Receive for Information Only. 136 - 141 c) Minutes of Lake Simcoe Region Conservation Authority meeting held on Friday, May 24, 2019. Staff Recommendation: Receive for Information Only. 142 - 146 d) Minutes of Nottawasaga Valley Conservation Authority meeting held on Friday, April 26, 2019. Staff Recommendation: Receive for Information Only. 147 e) Stacey LePage Co-Chair, Ovarian Cancer Canada Walk of Hope, Barrie re: Ovarian Cancer Canada Walk of Hope, Sunday, September 8, 2019, 10:00 am, South Shore Community Centre, Barrie, Presentations: 12 pm. Staff Recommendation: Receive for Information Only. 148 - 149 f) Brad Davey, Executive Director, Connex Ontario re: Service Update. Staff Recommendation: Receive for Information Only. 150 g) Matt Miller, Chair, Orillia & Area Physician Recruitment & Retention re: Letter of Appreciation. Page 4 of 242 Council Meeting Agenda -July 17, 2019 Staff Recommendation: Receive for Information Only. 151 - 152 h) James Lam re: Potential Development of 1375 15/16 Sideroad East, Township of Oro-Medonte, South-West Quadrant. Staff Recommendation: Receive for Information Only. 153 - 155 i) Correspondence received re: Short Term Rentals (Airbnb's). Staff Recommendation: Receive and Consider in Conjunction with Draft By- Law. 156 - 159 j) Anita Dubeau, Chair, Board of Health, Simcoe Muskoka District Health Unit (SMDHU) re: Public Health Modernization. Staff Recommendation: Receive for Information Only. 160 - 173 k) Jane Sinclair, General Manager, County of Simcoe, Health and Emergency Services re: 2019 Simcoe County Age-Friendly Municipal Grant Opportunity. Staff Recommendation: Receive for Information Only. 15. Communications/Petitions: 174 a) W. Anderson, Bass Lake Oro-Medonte Ratepayers Association re: Request for a Septic Re-Inspection Program By-Law. 175 b) Steve Martin re: Request for Exemption from By-Law No. 2016-056, Site Alteration By-Law. 176 - 177 c) Paul Sanderson re: Request to Develop and Implement a Lobbyist Registry. 178 - 218 d) Paul Sanderson re: Request for Code of Conduct Review. 219 - 234 e) After 1:30 p.m. Reconvene Eric Harkonen, Vetta Spa Inc. re: Vetta Nordic Spa - Site Plan Securities Relief Request - Reconsideration \[CAO2019-3, Robin Dunn, CAO re: Decisions Made During Restricted Acts Period (Lame Duck), attached as background\]. 16. Notice of Motions: None. 17. By-Laws: 235 a) 2019-068: A By-law to Appoint Building Inspectors and to Repeal By-Laws 2017-138, 2018-106 and 2018-074. 236 - 241 b) 2019-069: A By-law to Enter into a Wildland Firefighting Agreement with The Corporation of the County of Simcoe and The Corporation of the Township of Oro-Medonte and to repeal By-Law No. 1999-108. 18. Closed Session Items (Unfinished Items): 19. Confirmation By-Law: 242 a) 2019-066: Being a by-law to confirm the proceedings of the Council meeting held on Wednesday, July 19, 2019. Page 5 of 242 Council Meeting Agenda -July 17, 2019 20. Questions from the Public Clarifying an Agenda Item: Questions from the Public Clarifying an Agenda Item provides an opportunity for the members of the public to seek clarification with respect to the decision which was made on an agenda item, the meaning of the decision and the next steps as a result of the decision. Questions from the Public Clarifying an Agenda Item shall last no longer than 10 minutes; Responses provided to questions posed during Questions from the Public Clarifying an Agenda Item shall be included within the 10 minute maximum time limit; Each speaker shall be required to identify the agenda item they are seeking clarification on and provide their name and address, which may become part of the public record; A speaker shall be limited to 1 minute per question; A speaker may pose a question and then shall step aside to enable another to pose a question; The Chair may conclude Questions from the Public Clarifying an Agenda Item prior to the 10 minute maximum time limit, for non- compliance with the above parameters, Conduct of Members of the Public, or any other reason. 21. Adjournment: a) Motion to Adjourn. Page 6 of 242 5.a) Minutes of Council meeting held on Wednesday, June 19, 2019. Page 7 of 242 5.a) Minutes of Council meeting held on Wednesday, June 19, 2019. Page 8 of 242 5.a) Minutes of Council meeting held on Wednesday, June 19, 2019. Page 9 of 242 5.a) Minutes of Council meeting held on Wednesday, June 19, 2019. Page 10 of 242 5.a) Minutes of Council meeting held on Wednesday, June 19, 2019. Page 11 of 242 5.a) Minutes of Council meeting held on Wednesday, June 19, 2019. Page 12 of 242 5.a) Minutes of Council meeting held on Wednesday, June 19, 2019. Page 13 of 242 5.a) Minutes of Council meeting held on Wednesday, June 19, 2019. Page 14 of 242 5.a) Minutes of Council meeting held on Wednesday, June 19, 2019. Page 15 of 242 5.a) Minutes of Council meeting held on Wednesday, June 19, 2019. Page 16 of 242 5.a) Minutes of Council meeting held on Wednesday, June 19, 2019. Page 17 of 242 5.a) Minutes of Council meeting held on Wednesday, June 19, 2019. Planning Act Planning Act Planning Act Page 18 of 242 5.a) Minutes of Council meeting held on Wednesday, June 19, 2019. Page 19 of 242 8.a) 10:00 a.m. Caron and Don Lewis re: Reconsideration of April 3, 2019... Page 20 of 242 8.a) 10:00 a.m. Caron and Don Lewis re: Reconsideration of April 3, 2019... Page 21 of 242 8.a) 10:00 a.m. Caron and Don Lewis re: Reconsideration of April 3, 2019... Page 22 of 242 8.a) 10:00 a.m. Caron and Don Lewis re: Reconsideration of April 3, 2019... Page 23 of 242 8.a) 10:00 a.m. Caron and Don Lewis re: Reconsideration of April 3, 2019... Page 24 of 242 12.a) Shawn Binns, Director, Operations and Community Services re: Motio... Page 25 of 242 12.b) CS2019-13, Donna Hewitt, Director, Corporate Services re: Lake Sim... Page 26 of 242 12.b) CS2019-13, Donna Hewitt, Director, Corporate Services re: Lake Sim... Page 27 of 242 12.b) CS2019-13, Donna Hewitt, Director, Corporate Services re: Lake Sim... Page 28 of 242 12.b) CS2019-13, Donna Hewitt, Director, Corporate Services re: Lake Sim... 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Page 39 of 242 12.d) ES2019-4, Robin Dunn, CAO; Michelle Jakobi, Manager, Environmental... Page 40 of 242 12.d) ES2019-4, Robin Dunn, CAO; Michelle Jakobi, Manager, Environmental... Page 41 of 242 12.d) ES2019-4, Robin Dunn, CAO; Michelle Jakobi, Manager, Environmental... Page 42 of 242 12.e) CS2019-15, Marie Brissette, Special Projects Coordinator re: Corpo... Page 43 of 242 12.e) CS2019-15, Marie Brissette, Special Projects Coordinator re: Corpo... Page 44 of 242 12.e) CS2019-15, Marie Brissette, Special Projects Coordinator re: Corpo... Page 45 of 242 12.e) CS2019-15, Marie Brissette, Special Projects Coordinator re: Corpo... Page 46 of 242 12.e) CS2019-15, Marie Brissette, Special Projects Coordinator re: Corpo... Page 47 of 242 12.e) CS2019-15, Marie Brissette, Special Projects Coordinator re: Corpo... Page 48 of 242 12.e) CS2019-15, Marie Brissette, Special Projects Coordinator re: Corpo... 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Page 129 of 242 12.h) After 1:30 p.m. Reconvene FI2019-14, Mark DesLauriers, Chief Finan... Page 130 of 242 12.h) After 1:30 p.m. Reconvene FI2019-14, Mark DesLauriers, Chief Finan... Page 131 of 242 12.h) After 1:30 p.m. Reconvene FI2019-14, Mark DesLauriers, Chief Finan... Page 132 of 242 12.h) After 1:30 p.m. Reconvene FI2019-14, Mark DesLauriers, Chief Finan... Page 133 of 242 14.a) Announcements of Interest to the Public: Township of Oro-Medonte, ... Civic Holiday Office Closure Page 134 of 242 14.b) Jon Pegg, Chief of Emergency Management, Ministry of Solicitor Gen... Page 135 of 242 14.c) Minutes of Lake Simcoe Region Conservation Authority meeting held ... No. BOD-05-19 Friday, May 24, 2019 120 Bayview Parkway, Newmarket, ON MINUTES LSRCA Board Members Present: LSRCA Staff Present: Regional Chairman W. Emmerson, Chair M. Walters, Chief Administrative Officer Councillor S. Macpherson, Vice Chair C. Ali, GM, Watershed Restoration Services Mayor D. Barton R. Baldwin, GM Planning & Development Mayor D. Bath-Hadden M. Critch, GM, Corporate and Financial Services & CFO Mayor B. Drew B. Kemp, GM, Conservation Lands Councillor A. Eek B. Longstaff, GM, Integrated Watershed Management Councillor K. Ferdinands K. Christensen, Director, Human Resources Councillor P. Ferragine K. Yemm, Director, Corporate Communications & Engagement Councillor W. Gaertner T. Barnett, Coordinator, BOD/CAO Mayor V. Hackson M. Bessey, Acting Director, Planning Councillor S. Harrison-McIntyre B. Booth, Director, Regulations Mayor M. Quirk A. Brown, Sr. Environmental Regs. Analyst/Capital Projects Analyst Councillor C. Riepma N. Hamley, Manager, Education Regional Councillor T. Vegh S. Jagminas, Senior Communications Advisor Councillor A. Waters L. McLean, Restoration Program Coordinator Councillor E. Yeo P. Strong, Integrated Watershed Management Specialist C. Taylor, Executive Director, LSCF Regrets: B. Thompson, Manager, Watershed Plans and Strategies Councillor N. Harris K. Toffan, Manager, Finance Township of Ramara Guests: Councillor R. Gilliland, Aurora I.DECLARATION OF PECUNIARY INTEREST None noted for this meeting. II.APPROVAL OF THE AGENDA Moved by: P. Ferragine Seconded by: C. Riepma BOD-076-19 RESOLVED THAT the content of the Agenda for the May 24, 2019 meeting of the LSRCA Board of Directors be approved as presented. CARRIED III.ADOPTION OF THE MINUTES a) Board of Directors Meeting April 26, 2019 Moved by: M. Quirk Seconded by: B. Drew Page 136 of 242 14.c) Minutes of Lake Simcoe Region Conservation Authority meeting held ... Lake Simcoe Region Conservation Authority -05-19 May 24, 2019 Minutes Page 2 of 6 BOD-077-19 RESOLVED Meeting No. BOD-04-19 held on Friday, April 26, 2019 be approved as circulated. CARRIED b) Conservation Ontario Council April 1, 2019 Moved by: S. Macpherson Seconded by: A. Waters BOD-078-19 RESOLVED THAT the minutes of Conservation Ontario Council Meeting #1/19 held on Monday, April 1, 2019 be received for information. CARRIED IV. ANNOUNCEMENTS a) Manager, Education, Nicole Hamley was pleased to share with Board members two videos highlighting secondary students visiting LSRCA Scanlon Creek Conservation Area. The videos speak to the wonderful partnership LSRCA has with the watershed school boards and how LSRCA is working to support secondary level kids and youth engagement: i. A group of students from King City Secondary School visited twice in April 2019 - Day 1 was Map, Compass and GPS course, one of the courses for certification for Specialist High Skills Major (SHSM) students, and they returned on Day 2 for a nature photography workshop, as well as the new Climate Escape program, an outdoor program modelled after popular escape rooms. Please click this link to view the video: King City SS Students at Scanlon Creek Conservation Area ii. A group of SHSM students enrolled in the Health & Wellness sector from three York Region secondary schools visited in March 2019 to take part in an Innovation, Creativity and Entrepreneurship (ICE) training course, where they tackled the question, "How might we increase children and youth health and wellness through access and opportunities for active experiences in nature and the outdoors? To view this video, please click this link: SHSM Students from York Region b) CAO Walters was very pleased to advise that the Lake Simcoe Conservation Foundation held its th AGM on May 24, and Debbie Conzelmann was once again named President, Marvin Geist was named Vice President, and Debbie Beatty was named Secretary/Treasurer. V. PRESENTATIONS a) Freshwater Roundtable - Engaging New Partners in Salt Reduction Manager, Watershed Plans and Strategies, Bill Thompson, provided the Board with an overview of the Freshwater Roundtable - Engaging New Partners in Salt Reduction, noting that chloride concentrations have been increasing in Lake Simcoe, resulting in significant changes to our freshwater resources. chloride concentrations in watershed tributaries. A salt reduction strategy was completed in 2017, which identified the following eight objectives: Page 137 of 242 14.c) Minutes of Lake Simcoe Region Conservation Authority meeting held ... Lake Simcoe Region Conservation Authority -05-19 May 24, 2019 Minutes Page 3 of 6 1. Support road management authorities in their pursuit of reductions in winter salt use; 2. Integrate salt management considerations in stormwater management planning; 3. Promote improved winter salt management practices in the private sector; 4. Lead by example in property management; 5. Promote commercial site design that includes consideration of winter maintenance practices; 6. Gain a greater understanding of liability management; 7. Increase awareness of the environmental impacts of winter salt; and 8. Continue to conduct and support research and development. Promoting improved winter salt management practices within the private sector was seen as a very important objective, as this sector does not have the same checks and balances on salt use that exist in the public sector, and an estimated 18% of salt used in the watershed is applied to commercial sector parking lots. LSRCA commissioned a consultant to interview senior managers at REITs and retail companies to better understand the motivations and barriers to adoption of best practices, and universally, the response from the property owners was that environmental reputation is an important part of their corporate brand, they recognize the paramount importance of protecting fresh water, and Participants were then invited to join a Freshwater Roundtable to collectively understand and promote the adoption of winter maintenance best practices in the commercial parking lot sector. The response was extremely positive, and the Roundtable includes staff from Federal, Provincial, municipal, and First Nations governments, commercial property owners, winter maintenance contractors, and the environmental community. The Roundtable is scheduled to meet approximately three times per year and is chaired by LSRCA and supported by staff. With support from the Roundtable members, LSRCA drafted a discussion paper. The discussion paper will be made available once endorsed by Roundtable members. To view this presentation, please click this link: Engaging the Private Sector in Salt Reduction - Freshwater Roundtable Moved by: D. Bath-Hadden Seconded by: D. Barton BOD-079-19 RESOLVED THAT the presentation by Manager of Watershed Plans and Strategies, Bill Thompson, regarding the Freshwater Roundtable be received for information. CARRIED Staff Report No. 28-19-BOD prepared by Manager of Watershed Plans and Strategies, Bill Thompson, regarding the Freshwater Roundtable - Engaging New Partners in Salt Reduction was included in the agenda. Moved by: C. Riepma Seconded by: T. Vegh BOD-080-19 RESOLVED THAT Staff Report No. 28-19- commercial sector in salt reduction through the Freshwater Roundtable be received for information. CARRIED b) Environmental Registry of Ontario (ERO) Posting No. 013-5018: Modernizing conservation authority operations - Conservation Authorities Act proposed amendments to the Conservation Authorities Act as outlined in Environmental Registry of Ontario posting No. ERO#013-5018: Page 138 of 242 14.c) Minutes of Lake Simcoe Region Conservation Authority meeting held ... Lake Simcoe Region Conservation Authority -05-19 May 24, 2019 Minutes Page 4 of 6 Modernizing Conservation Authority Operations; Conservation Authorities Act, noting that the proposed amendments include: 1) Defining the core mandatory programs and services; 2) Increasing transparency in how CAs levy municipalities for mandatory and non-mandatory programs and services; 3) Updating the Conservation Authorities Act to conform to modern transparency standards. 4) Establishing a transition period for MOUs; 5) Enabling the Minister to appoint an investigator to investigate or undertake an audit and report on a CA; and 6) Clarifying he duties of CA Board members to act in the best interest of the CA. bmitted in response to ERO No. 013-5018, a copy of which can be found through this link: LSRCA Comments on ERO No. 013-5018 To view this presentation, please click this link: Modernizing Conservation Authority Operations, ERO No. 013-5018 - LSRCA Comments Moved by: W. Gaertner Seconded by: A. Waters BOD-081-19 RESOLVED THAT the presentation by Chief Administrative Officer, Mike Walters, -5018: Modernizing conservation authority operations - Conservation Authorities Act be received for information. CARRIED Staff Report No. 29-19-BOD comments on the ERO Posting No. 013-5018: Modernizing conservation authority operations - Conservation Authorities Act was included in the agenda. Moved by: A. Eek Seconded by: C. Riepma BOD-082-19 RESOLVED THAT Staff Report No. 29-19-BOD and attached comments in response to Environmental Registry of Ontario Posting No 013-5018, Modernizing Conservation Authority Operations - Conservation Authorities Act be received; and FURTHER municipalities, Conservation Ontario and Lake Simcoe watershed MPPs. CARRIED VI.HEARINGS There were no hearings at this meeting. VII. DEPUTATIONS There were no deputations at this meeting. Page 139 of 242 14.c) Minutes of Lake Simcoe Region Conservation Authority meeting held ... Lake Simcoe Region Conservation Authority -05-19 May 24, 2019 Minutes Page 5 of 6 VIII. DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION Item No. 1 was identified under items requiring separate discussion. IX.ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION Items No. 2 and 3 were identified as items not requiring separate discussion. Moved by: P. Ferragine Seconded by: S. Harrison-McIntyre BOD-083-19 RESOLVED ed as submitted to the Board, and staff be authorized to take all necessary action required to give effect to same. CARRIED 2. BOD-084-19 RESOLVED THAT Staff Report No. 30-19-BOD regarding Ecological Offsetting Plan, the Lake Simcoe Phosphorus Offsetting Policy, and the Lake Simcoe Protection Plan Water Budget Policy for 48.-DP and 6.40-DP be approved. CARRIED 3. Environmental Registry of Ontario (ERO) Posting No. 013-4992: Focusing conservation authority development permits on the protection of people and property BOD-085-19 RESOLVED THAT Staff Report No. 31-19-BOD regarding Comments Focusing Conservation Authority Permits on the Protection of People and Property Proposed Changes to Conservation Authority Regulations and Permitting be received; and FURTHER THAT Staff continue to track and participate with Conservation Ontario and the Province as potential changes or amendments are clarified; and FURTHER THAT Staff provide updates to the Board of Directors as required. CARRIED X. CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION 1. Correspondence Moved by: A. Waters Seconded by: V. Hackson BOD-086-19 RESOLVED THAT correspondence listed in the agenda as Item 1a) be received for information. CARRIED CAO Walters addressed the May 9, 2019 staff report from the Town of Wasaga Beach regarding their comments on the Regional (County) Government Review, which recommended among other things dissolving the Nottawasaga Valley Conservation Authority (NVCA), as well as the LSRCA. CAO Walters noted that upon seeing this staff report, he did speak with the Mayor of Wasaga Beach and Chief Administrative Officer to determine why a non-member municipality would recommend the dissolution of LSRCA. During the conversation CAO Walters was advised that the reflect concerns Page 140 of 242 14.c) Minutes of Lake Simcoe Region Conservation Authority meeting held ... Lake Simcoe Region Conservation Authority -05-19 May 24, 2019 Minutes Page 6 of 6 with service delivery provided by NVCA; and it is their belief that the County of Simcoe could offer the services currently being provided by both conservation authorities cheaper and more effectively. XI. CLOSED SESSION There were no Closed Session items for this meeting. XII. OTHER BUSINESS a) Mayor Bath-Hadden thanked Limnologist Dr. Brian Ginn for the wonderful presentation on the health of Lake Simcoe that he recently gave at a meeting in Brock Township. XIII.ADJOURNMENT Moved by: K. Ferdinands Seconded by: M. Quirk BOD-087-19 RESOLVED THAT the meeting be adjourned @ 10:50 a.m. CARRIED Regional Chairman W. Emmerson Michael Walters Chair Chief Administrative Officer Page 141 of 242 14.d) Minutes of Nottawasaga Valley Conservation Authority meeting held ... NOTTAWASAGA VALLEY CONSERVATION AUTHORITY BOARD OF DIRECTORS MEETING MINUTESNo. 04-19-BOD Date: April 26, 2019 Time: 9:00 a.m. to 12:00 p.m. Location: John L. Jose Learning Centre, Tiffin Conservation Area, Utopia, Ont. UPCOMING EVENTS ) (Visit our website for more information nvca.on.ca Present: Councillor Keith White, Vice ChairEssa (Township) Councillor Gail LittleAmaranth (Township) Councillor Thom PatersonClearview (Township) Councillor Fred NixMono (Town) nd Councillor Donna Jebb, 2Vice ChairNew Tecumseth (Town) Councillor Mariane Mcleod Collingwood (Town) Councillor Rob NicolInnisfil (Town) Mayor Don AllenSpringwater (Township) Councillor George Watson, Chair Wasaga Beach (Town) Councillor Andrea MatrosovsBlue Mountains (Town) Councillor Dane NielsenGrey Highlands (Municipality) Councillor Cathy KeaneOro-Medonte (Township) Councillor Walter BenottoShelburne (Town) Councillor Shirley BoxemMulmur (Township) Councillor Gary HarveyBarrie (City) Deputy Mayor Bob MeadowsAdjala-Tosorontio (Township) Regrets: Councillor Raj SandhuBradford West Gwillimbury (Town) Councillor Margaret MercerMelancthon (Township) Staff: Doug Hevenor, Chief Administrative Officer;Chris Hibberd, Director, Watershed Management Services; Sheryl Flannagan, Director, Corporate Services; Ryan Post, Senior Hydrogeologist; Fred Dobbs, Manager, Stewardship Services; Haleigh Ferguson, Administrative Assistant/Recorder CALL TO ORDER Chair Watson called the meeting to order at 9:00 a.m. 1.DECLARATION OF PECUNIARY AND CONFLICT OF INTEREST None noted. Page 142 of 242 Board of DirectorsMeeting 04-19-BOD April 26, 2019 14.d) Minutes of Nottawasaga Valley Conservation Authority meeting held ... 2.MOTION TO ADOPT AGENDA RES:31-19 Moved by:W. BenottoSeconded by: R. Nicol RESOLVED THAT:the agenda for the Board of Directors meeting #04-19-BOD dated April 26, 2019 be approved. Carried; 3.ANNOUNCEMENTS There are no announcements for this meeting. 4.PRESENTATIONS Tiffany Cecchetto, Partner, Audit from KPMG LLP willconduct a presentation on the 2018financials. RES:32-19 Moved by:W. BenottoSeconded by: D. Nielsen RESOLVED THAT: the Board ofDirectors approvethe 2018 NVCA Financial Statements as presented by KPMG LLP Chartered Accountants; and FURTHER THAT:a copy be sent to the Ministry of Natural Resources and Forestry, Ministry of Environment, Conservation and Parks and be placed on the NVCA website. Carried; 5.DEPUTATION There are no deputations for this meeting. 6.DELEGATIONS There are no delegations for this meeting. 7.HEARINGS There are no Hearings requested under Section 28 of the Conservation Authorities Act for this meeting. 8. DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION Board Members were requested to identify those items from the Consent List that they wish to have considered for separate discussion. 9. ADOPTION OF CONSENT LIST AND INDENTIFICATION OF ITEMS REQUIRING SEPARATE DISCUSSION RES:33-19 Moved by:D. Nielsen Seconded by: S. Boxem RESOLVED THAT: agenda item numbers C.1 and C.2, having been identified as requiring separate discussion, be referred for discussion under Agenda Item #10; and Page 143 of 242 Board of DirectorsMeeting 04-19-BOD April 26, 2019 14.d) Minutes of Nottawasaga Valley Conservation Authority meeting held ... FURTHER THAT: all Consent List Agenda Items not referred for separate discussion be adopted as submitted to the Board and staff be authorized to take all necessary action required to give effect to same; and FURTHER THAT:any items in the consent list not referred for separate discussion, and for which conflict has been declared, are deemed not to have been voted on or discussed by the individual making the declaration. Carried; 10.CONSENT LIST A)Adoption of Minutes A.1)Approval of Minutes of the Board of Directors Meeting No. 03-19-BOD held on March 22, 2019. Approved by Consent. RESOLVED THAT: the Board of Directors approve the minutes of the Board of Directors Meeting No. 03-19-BOD held on March22, 2019. B)Correspondence B.1)2018 Annual Program Overview & 2019 Work Plan –Oak Ridges Moraine Groundwater Program, written by Steve Holysh & Rick Gerber, dated March 26, 2019. C)Staff Reports C.1)Staff Report No. 06-04-19-BOD regarding the 2019 First Quarter Budget Report. RES:34-19 Moved by:D. JebbSeconded by: C. Keane RESOLVED THAT: the Board of Directors receive Staff Report No. 06-04-19-BOD regarding the 2018 first quarter financials; and FURTHER THAT:staff continue to monitor budget activities. Carried; Aconversation was had regarding the recent funding cuts to Ontario conservation authorities which lead to a motion. RES: 35-19 Moved by: T. PatersonSeconded by: A. Matrosovs RESOLVED THAT:based on the discussion at the Board with respect to the Section 39 reduction in funding related to flood protection, the NVCA Board of Directors direct staff to prepare a response to the MNRF and MECP outlining the impact on public safety regarding flood plain monitoring and prevention; and THAT:the Chair of the Board approve and sign the letter; and Page 144 of 242 Board of DirectorsMeeting 04-19-BOD April 26, 2019 14.d) Minutes of Nottawasaga Valley Conservation Authority meeting held ... FURTHER THAT:the letter be distributed to the other conservation authorities, conservation Ontario, the 18 member municipalities, AMO & local members of parliament. Carried; C.2)Staff Report No. 07-04-19-BOD regarding an Update on the Healthy Waters Program and Funding. RES:36-19 Moved by:A. MatrosovsSeconded by: G. Little RESOLVED THAT: the Board of Directors receive Staff Report No. 07-04-19-BOD regarding the Update on the Healthy Waters Program and Funding. Carried; C.3)Staff Report No. 08-04-19-BOD regarding the Communications Report –Mar 5, 2019 –Apr 8, 2019. Approved by Consent. RESOLVED THAT: the Board of Directors receive Staff Report No. 08-04-19-BOD regarding the NVCA Communications –Mar 5, 2019 –Apr 8, 2019. 11.NOTICES OF MOTION A.1)Brought forward by Mayor Don Allen. RES:37-19 Moved by:B. MeadowsSeconded by: D. Allen RESOLVED THAT: for all future financial reporting and budgeting, the departmental results are presented as well as consolidated detail results and that budget numbers are compared to year-to-date actuals/projections and that the financial reporting be accompanied with comprehensive narrative explaining variances and budget drivers and pressures. Defeated; A.2)Brought forward by Chair Watson. RES:38-19 Moved by:D. AllenSeconded by: W. Benotto RESOLVED THAT:the Board of Directors give two days prior to a meeting, advance notice to pull consent agenda items by emailing the CAO and Director, Corporate Services; and FURTHER THAT:this does not preclude the opportunity to pull items at the present meeting. Carried; This meeting 04-19-BODadjournedat 11:13 a.m.to resume after the NVSPA 01-19 agenda. Page 145 of 242 Board of DirectorsMeeting 04-19-BOD April 26, 2019 14.d) Minutes of Nottawasaga Valley Conservation Authority meeting held ... 13.IN-CAMERA RES:39-19 Moved by:D. JebbSeconded by: D. Nielsen RESOLVED THAT:this meeting of the Board of Directors No. 04-19-BOD move into closed session at 12:23 p.m. to address matters pertaining to: a)Personal matters about an identifiable individual, including authority staff. Chief Administrative Officer’s annual performance review; and FURTHER THAT: Sheryl Flannagan, Director, Corporate Services be in attendance for recording purposes. OUT OF IN-CAMERA RES:40-19 Moved by:B. MeadowsSeconded by: W. Benotto RESOLVEDTHAT:the Board of Directors rise from closed session at 1:06 p.m. and report progress. RES:41-19 Moved by:M. McLeodSeconded by: D. Jebb RESOLVED THAT: the Board of Directors approve the Chief Administrative Officer’s 2018 annual performance review and 2019 review for implementation. 14.ADJOURN RES:42-19 Moved by:D. JebbSeconded by: A. Matrosovs RESOLVED THAT: the Board of Directors adjourn at 12:52 p.m. to meet again on May 24, 2019 or at the call of the Chair. Page 146 of 242 14.e) Stacey LePage Co-Chair, Ovarian Cancer Canada Walk of Hope, Barrie... Walk to help save women’s lives and join me at the Ovarian Cancer Canada #Walkofhope in Barrie on Sunday, September 8, 2019, at South Shore Community Centre, Barrie. For more information and to register visit www.ovariancancerwalkofhope.ca Page 147 of 242 14.f) Brad Davey, Executive Director, Connex Ontario re: Service Update.... Page 148 of 242 14.f) Brad Davey, Executive Director, Connex Ontario re: Service Update.... Page 149 of 242 14.g) Matt Miller, Chair, Orillia & Area Physician Recruitment & Retenti... Page 150 of 242 14.h) James Lam re: Potential Development of 1375 15/16 Sideroad East, T... Page 151 of 242 14.h) James Lam re: Potential Development of 1375 15/16 Sideroad East, T... Page 152 of 242 14.i) Correspondence received re: Short Term Rentals (Airbnb's). Staff R... June 21, 2019 Clerk: Karen Way, kway@oro-medonte.ca Mayor and Council, wĻʹ DƩƚǒƓķΏ.ƩĻğƉźƓŭ wĻƭĻğƩĭŷ tğƦĻƩ ƚƓ {ŷƚƩƷ ĻƩƒ wĻƓƷğƌƭ Below is a link to an article that was published by the Globe and Mail on June 20, 2019. The Globe article cites a ground-breaking paper by McGill University researchers. The article is largely focussed on the adverse effects of short term rentals on the supply of homes in the long term rental market. Although this may not yet be a problem in Oro-Medonte, the article is still very revealing about the commercialization of short term rentals that is occurring in our own back yard, and across Canada. https://www.theglobeandmail.com/canada/article-airbnb-likely-removed-31000- homes-from-canadas-rental-market-study/ I have selected a few enlightening quotes from the article and have highlighted some significant points that may assist Council in understanding the true nature and the consequences of commercial short term rentals in residential neighbourhoods. regulations, Airbnb has continued rapidly growing in Montreal, fuelled by the outsize impact of another nationwide trend: the rise of hyperactive, professional hosts who manage several listings. Nearly half of all Canadian Airbnb revenue in 2018 was generated by commercial operators, or those who manage multiple listings, the McGill report said. Their share of sales increased from 2017 in nearly all metro areas. Among this group, there are some hosts that vastly eclipse the competition: Fifteen managed at least 100 active listings apiece in the past year, the report said, and nearly 60 hosts earned more than $1- It vastly differs from how Airbnb often pitches itself: as a personal platform through which residents, either out of town or looking to put a second bedroom to good use, will occasionally rent out their spaces. that manage vacation rentals on behalf of n Page 153 of 242 14.i) Correspondence received re: Short Term Rentals (Airbnb's). Staff R... Muskoka District Rentals, a cottage-rental service. They conduct roughly a third of their business on Airbnb. In Muskoka, Ont., a cottage can easily sell for upward of $2-million, even though it may only be occupied for a few weeks out of the year. These days, if you have a cottage, Mr. Halloran said, Data from the McGill team suggest Muskoka District Rentals is among the largest Airbnb hosts by revenue. As of mid-June, it had 76 listings on the platform. Back in Montreal, more than cent of hosts in 2018, and many link the rise of commercialization to lost housing supply. Beyond questions over supply, short-These issues are significantly affecting the quality of life in the neighbourhood: noise, parties at any time of day or night, safety concerns, garbage strewn out on the street, a lack of respect for neighbours and so on-mail. Just like many other municipalities, Oro-Medonte Council has repeatedly heard these very same complaints. The complaints have been voiced by many different people in many different ways, but essentially they are all saying the These complaints arise because of conflicting land uses - commercial uses that interfere with the quiet enjoyment of residential properties. As a result, neighbourhoods continue to be disrupted, quality of life suffers and residents continue to feel unsafe. Even with new regulations in place, there remain broad swaths of the country from big cities where short-term rentals are subject to few restrictions, if any at all. As such, Prof. Wachsmuth expects Airbnb to continue growing, given that Canada is less of a mature market than the United States. Even then, he is near certain his research is still underestimating the size of the short-term rental market in Canada. But, he notes that the Canadian market has hit a turning point. Airbnb, HomeAway and other companies in the sector enjoyed a period of several years where policy- Disruptive short term rentals may be seen as a small problem to some, but it is growing one and will only become more severe as commercialization continues to occur. We know that Oro- Medonte Council Oro-Medonte Council needs to do is act decisively to protect all residential neighbourhoods from commercial operators who are continuing to disrupt our neighbourhoods. Finally, let me leave you with a note that I recently received from someone who knows first- hand the suffering of one of her neighbours who has had the misfortune of living next to a ghost hotel. After reading the note, it should leave you with no doubt about the Page 154 of 242 14.i) Correspondence received re: Short Term Rentals (Airbnb's). Staff R... unconscionable and inconsiderate behaviour of some commercial operators who have no regard as to how their neighbours suffer. The home has been a short term rental for a couple years. A few years ago, the home was a distress sale, and it was sold it to someone who ONLY short term rents it. It is rented constantly, tons of pick-up trucks in the winter for the ice fishermen. Our friend AA, who just lost her husband, is at home now recovering from lung Can you imagine if you were AA and had a disruptive commercial rental next door? Sincerely Name withheld Page 155 of 242 14.j) Anita Dubeau, Chair, Board of Health, Simcoe Muskoka District Heal... June 27, 2019 The Honourable Christine Elliott Deputy Premier and Minister of Health and Long-Term Care 10th Floor, Hepburn Block 80 Grosvenor Street Toronto, ON M7A 2C4 Dear Minister Elliott: Re: Public Health Modernization I am writing on behalf of the Board of Health for the Simcoe Muskoka District Health Unit (SMDHU) to recommend the continued comprehensive mandate of public health as defined in the Ontario Public Health Standards (2018) and for gradual adjustments to the provincial- municipal cost-sharing of public health funding formula be phased in over five (5) years commencing in fiscal year 2021-22. Since the April 11, 2019 Government of Ontario provincial budget announcements regarding public health modernization, concerns have been raised that there may be shifts in the full mandate of public health to yet to be defined essential services. It is critical that the full mandate of public health continue and that adequate funding be provided to support this through a more gradual financial downloading strategy to ensure municipalities are better prepared for the financial implications. Extensive work went into modernizing the mandate of public health as reflected in the release of the 2018 Ontario Public Health Standards. These standards reflect a renewed mandate for public health with the goal to improve and protect the health and well-being of the population of Ontario and reduce health inequities. Thiscomprehensive mandate is created on a foundation of quality and accountability ensuringthatresearch, evidence, and best practices inform service delivery. On May 28, 2019 the following resolution was carried at the alPHa Annual General meeting: Public Health Modernization: Getting it Right! This motion positionsthat the current mandate of public health not be altered in an effort to achieve budget reduction targets, that the Ontario government delay the implementation of any organizational and financial changes to local public health and engage in meaningful consultation and changes in the cost-shared formula be phased in over five (5) years commencing in fiscal 2021-22 (Appendix A). The Board of Health commends the decision ofPremier Ford reportedon May 27, 2019 in a news conference that provincial funding cuts for public health in the provincial budget will not go forward for the 2019 year. This was welcomed news and doesallow for additionaltime for more comprehensive financial planning by health units and municipalities. Page 156 of 242 14.j) Anita Dubeau, Chair, Board of Health, Simcoe Muskoka District Heal... The work of public health is inherently cost effective, with an excellent return on investment, and is essential for the province to achieve its goal of ending hallway medicine. Funding for public health is a sound investmentin support of the health and wellbeing of the people. Thank you for considering our recommendations. Sincerely, ORIGINAL Signed By: Anita Dubeau Chair, Board of Health CG:cm Att. (1) cc.Mayor and Council of Simcoe and Muskoka Members of Provincial Parliament for Simcoe and Muskoka Loretta Ryan, Executive Director, Association of Local Public Health Agencies Dr. David Williams, Chief Medical Officer of Health Page 157 of 242 14.j) Anita Dubeau, Chair, Board of Health, Simcoe Muskoka District Heal... alPHa RESOLUTION A19-12 TITLE: Public Health Modernization: Getting it Right! SPONSOR: Peterborough Public Health WHEREAS the services provided by local boards of public health are critical to supporting and improving the health and quality of life of all residents of the Province; and WHEREAS public health interventions are an important strategy in the prevention of hallway medicine and have been found to produce significant cost-saving with estimates that every dollar invested will save or avert at least $14 in future costs; and WHEREAS WHEREAS meaningful municipal participation on boards of health ensures that public health agencies understand and respond to local and specific municipal needs; and WHEREAS revenue opportunities for municipalities are constrained by both the ability to pay and provincial regulation; and WHEREAS the current proposal for reorganizing the public health sector in Ontario was developed without meaningful consultation with either boards of health or their obligated municipalities; NOW THEREFORE BE IT RESOLVED that the Ontario public health mandate as currently outlined in the Ontario Public Health Standards not be altered or diminished in an effort to achieve budget reduction targets and that the Province continues to financially support public health units to adequately implement the Standards; AND FURTHER that the Association of Local Public Health Agencies (alPHa) calls upon the Ontario government to delay the implementation of any organizational and financial changes to local public health until April 1, 2021 with a commitment to engage in meaningful consultation over the next eighteen (18) months; AND FURTHER that any changes in the cost-shared formula be phased in over five (5) years commencing in fiscal 2021-22; AND FURTHER that in ongoing consultations with the province, that alPHa propose the establishment of a joint task force made up of both political representatives and professional staff from existing public health agencies, alPHa, the Association of Municipalities of Ontario (AMO) and the City of Toronto to undertake the following activities: 21 of 22 Page 158 of 242 14.j) Anita Dubeau, Chair, Board of Health, Simcoe Muskoka District Heal... Establish a set of principles to guide the reorganization of public health in Ontario that include: o Assurance that the enhancement of health promotion and disease prevention is the primary priority of any changes undertaken o Undertaking the consolidation of health units around a community of interests which include distinguishing between rural and urban challenges, and the meaningful participation of First Nations o Taking into account the ability of municipalities to pay, considerations for the broad range of proposed changes in funding arrangements between the province and municipalities o Developing a governance structure that provides accountability to local councils required to fund local public health agencies; and Conduct public outreach to municipal, public health and other stakeholders to validate both the principles and the resulting plans for future re-organization; and Ensure that the municipal and public health perspectives on any proposed changes, including the outcomes of consultation, are incorporated. ACTION FROM CONFERENCE: Carried as amended 22 of 22 Page 159 of 242 14.k) Jane Sinclair, General Manager, County of Simcoe, Health and Emerg... County of Simcoe Main Line 705 726 9300 Health and Emergency Services Toll Free 1 866 893 9300 1110 Highway 26, Fax 705 792 5743 Midhurst, Ontario L9X 1N6 simcoe.ca 2019 Simcoe County Age-Friendly Municipal Grant Opportunity Hello, At the Age-Friendly Community (AFC) Municipal Champions forum, concern was expressed that, although the population across the County is rapidly aging, some local municipalities do not have the capacity nor resources to implement local aging plans or AFC initiatives.!! ! As Chair of the Simcoe County Age-Friendly Advisory Committee and General Manager of Long Term Care and Seniors Services for the County of Simcoe, I am happy to inform you that County of Simcoe municipalities are now able to apply for age-friendly funding through the 2019 Simcoe County Age- Friendly Municipal Grant program (attached hereto). This program has been put in place to allow for continued research and planning to identify the diversity of issues facing older adults in our local communities and to ensure new programs and services are implemented based on individual feedback and recommendations obtained at a local municipal level in all eight community dimensions as defined by the World Health Organization. Background: In 2018, the County of Simcoe developed a Positive Aging Strategy and Planning Framework based on a comprehensive needs assessment of older adults in this region. This project was initially funded by the Ontario Government and has led to the development of many new partnerships and collaborations and has identified many opportunities to address some of the highest priorities for our seniors. With a demographic is outpacing both the province and the nation (Ontario 16.7%, Canada 16.9%). During the 2019 Budget process staff requested and Council approved that the County allocate $50,000 annually to provide AFC Municipal grant funding to lower-tier municipalities to help support local AFC planning and that funding be awarded based on eligibility criteria and available funds each year. We are pleased to partner in this initiative and look forward to working with you as we build age- friendly communities across Simcoe County. Kind Regards, Jane Sinclair General Manager /cst Cc Christy Tosh, County of Simcoe Age-Friendly Project Lead John Daly, Director, Legislative Services/Clerk Page 160 of 242 14.k) Jane Sinclair, General Manager, County of Simcoe, Health and Emerg... 2019 Simcoe County Age- Friendly Municipal Grant Program & Application Guide 1. Introduction 2019 Simcoe County Age-friendly Grant Program Research and planning is required to identify the diversity of issues facing older adults in our local communities and to ensure new programs and services are implemented based on individual feedback and recommendations obtained at a local municipal level in all eight age-friendly community dimensions as defined by the World Health Organization. The Simcoe County Age-Friendly Municipal Grant program was developed to assist local municipalities of the County of Simcoe to support aging populations through conducting community needs assessments and undertaking projects that enable seniors to age in place which in turn facilitates the creation of age-friendly communities. 2. Other Programs & Resources In an age-friendly community, the policies, services and structures related to the physical and social environment are designed to help seniors "age actively." In other words, the community is set up to help older adults live safely, enjoy good health and stay involved. The creation of age-friendly communities in Simcoe County builds on findings from the World Health OrganizationAge-friendly Cities and the Simcoe County Positive Aging Strategy: Older Adults Strengthening our Communities The County of Simcoe, in collaboration with the Age-Friendly Advisory Committee, has advanced the age-friendly agenda since 2015 by creating awareness and preparing its communities for a growing aging population. 2 2019 Simcoe County Age-Friendly Municipal Grant program Page 161 of 242 14.k) Jane Sinclair, General Manager, County of Simcoe, Health and Emerg... 3.Guiding Principles All municipal applications should demonstrate a commitment to the following guiding principles: !Community Driven - Community solutions are based on local priorities and plans !Catalyst for Action Community activities are catalysts that enable local municipalities and community partners to enhance and improve services for older adults !Focus on Funding Priorities - Activities are focused on funding and support priorities with clear outcomes !Flexible - Required actions differ in each community !Coordinated - Activities of local municipalities and community partners are coordinated to avoid duplication among programs and projects !Sustainable Results Community activities contribute to improving the lives of older adults over time 4. Grant Program The County of Simcoe Age-Friendly Municipal Grant program sets out two (2) different categories (streams) for municipalities to apply. Details of each of these grant categories are outlined below. STREAM 1: Age-friendly Assessments, Action Plans & Planning The intent of this funding stream is to support municipalities to develop or update community assessments or plans in order to enable seniors to age in place and to facilitate the creation of age-friendly communities. The maximum grant under Stream 1 is $10,000 Under Stream 1, eligible activities must be cost-effective and may include: !Development of a local Age-friendly plan, survey or assessment process Creation of specific plans that address one or more of the eight age-friendly dimensions (see Section 6) !Engagement of seniors in planning activities !Adding an age-friendly or seniors lens to existing plans or policies, such as: Official Community Plans, Integrated Community Sustainability Plans, Health and Wellness Plans, or community or neighborhood plans Zoning and other bylaws (subdivision, snow removal, parking, etc.) Development permit requirements Emergency response, evacuation and/or emergency social services plans Design guidelines Active transportation planning Food security and food systems planning Community planning processes related to social determinants of health (e.g. Affordable housing, homelessness, etc.) Development of community health plans 3 2019 Simcoe County Age-Friendly Municipal Grant program Page 162 of 242 14.k) Jane Sinclair, General Manager, County of Simcoe, Health and Emerg... STREAM 2:Age-friendlyProjects The intent of this funding stream is to support local municipalities to undertake local projects that enable seniors to lead active, healthy lifestyles, age in place, and facilitate the creation of age-friendly communities. The maximum grant under Stream 2 is $10,000. In order to be eligible for Stream 2, eligible applicants are required to have completed an age- friendly assessment or action plan, or demonstrate that their Official Community Plan, Integrated Sustainability Community Plan, or an equivalent plan, is inclusive of age-friendly planning principles. Under Stream 2, eligible activities must be cost-effective and may include: !Support for persons with dementia !Increased community accessibility (transportation, housing, services) !Provision of recreation and healthy living activities and/or referral and support to link seniors with recreation and healthy living services !Community gardens and healthy eating !Health literacy and promotion (e.g. workshops, guides, etc.) !Chronic disease prevention !Injury prevention and community safety (including traffic safety) !Intergenerational projects ! Prevention of elder abuse The 2019 Simcoe County Age-Friendly Municipal Grant program is not intended to be a capital funding program. However, minor capital expenditures for eligible activities that have a clear and definable benefit to seniors and that are clearly linked to programming for seniors will be considered for funding under Stream 2. Capital costs cannot exceed 40% of the total requested Stream 2 grant (i.e. an application for a $10,000.00 grant cannot include more than $4,000.00 in capital costs). 5. Eligible Applicants All local municipalities of the County of Simcoe are eligible to apply for Stream 1 or Stream 2 funding. Local governments can each submit one application. In order to be eligible for Stream 2, eligible applicants are required to have completed an age-friendly assessment or action plan. 4 2019 Simcoe County Age-Friendly Municipal Grant program Page 163 of 242 14.k) Jane Sinclair, General Manager, County of Simcoe, Health and Emerg... 6. Eligible Projects Eligible projects are new community planning initiatives (community needs assessment) or implementation of community projects that are undertaken by an eligible applicant and that address the guiding principles and funding priorities of the grant program. Inaddition, to qualify for funding, projects must: !Be a new project (retroactive funding is not available) !Be capable of being started within the 2019 calendar year !Focus on one or more of the eight age-friendly community dimensions: Outdoor spaces and buildings Social Participation Transportation Communication and Information Civic Participation, Volunteerism and Housing Employment Community Support and Health Services Respect and social inclusion 7. Eligible & Ineligible Activities & Costs Eligible costs are direct costs that are approved by the Evaluation Committee, properly and reasonably incurred, and paid by the applicant to carry out eligible activities. Eligible costs can only be incurred from the date that the funding from the application submission is approved until the final report is submitted. Ineligible Activities & Costs Any activity that is not outlined above or is not directly connected to activities approved in the application by the Evaluation Committee is not eligible for grant funding. This includes: !Development of feasibility studies, business cases, architectural, engineering or other design drawings for the construction or renovation of facilities providing services to seniors, including housing and care facilities !Fundraising !Sidewalk, path or trail construction or improvements, or other infrastructure projects 5 2019 Simcoe County Age-Friendly Municipal Grant program Page 164 of 242 14.k) Jane Sinclair, General Manager, County of Simcoe, Health and Emerg... 8. Grant Maximum Stream 1 can contribute a maximum of 100% of the cost of eligible activities to a maximum of $10,000. Stream 2 can contribute a maximum of 100% of the cost of eligible activities to a maximum of $10,000. In order to ensure transparency and accountability in the expenditure of public funds, all other grant contributions for eligible portions of the project must be declared and, depending on the total value, may decrease the value of the grant 9. Application Requirements & Process Application Deadline th September 15, 2019. Applicants will be notified of the status of their application within 60 days. Required Application Contents !Completed Application Form !Local government Council approval indicating support for the current proposed activities and willingness to provide overall grant management !Detailed budget that indicates the proposed expenditures and aligns with the proposed activities outlined in the application form. Although additional funding or support is not required, any other grant funding or in-kind contributions should be identified. Application Submission Process Please email, drop off, mail (postmarked by the closing date of September 15th, 2019) your completed application to: County of Simcoe Health & Emergency Department Attn: Simcoe County Municipal Grant program 1110 Highway 26 Midhurst, ON L9X 1N6 Email to: agefriendly@simcoe.ca Phone: (705) 726-9300 ext. 1405 6 2019 Simcoe County Age-Friendly Municipal Grant program Page 165 of 242 14.k) Jane Sinclair, General Manager, County of Simcoe, Health and Emerg... ReviewofApplications The County of Simcoe will perform a preliminary review of applications to ensure the required application elements (identified above) have been submitted and to ensure that basic eligibility criteria have been met. Only complete application packages will be considered for funding. Following this, the Evaluation Committee will assess and score all eligible applications based on the funding priorities. Higher application review scores will be given to applications that: !Demonstrate direct participation of seniors !Include collaboration with partners (e.g. school districts, First Nations or Aboriginal organizations, seniors, senior-serving organizations, community organizations and other local governments) Point values and weighting have been established within each of these scoring criteria. Only those applications that meet a minimum threshold point value will be considered for funding. The Evaluation Committee will also consider the location of each application in order to ensure a balanced representation of projects across Simcoe County. 10. Grant Management & Applicant Responsibilities Grants are awarded to eligible applicants only and, as such, the applicant is responsible for completion of the project as approved and for meeting reporting requirements. Applicants are also responsible for proper fiscal management, including maintaining acceptable accounting records for the project. The County of Simcoe reserves the right to audit these records. Notice of Funding Decision All applicants will receive written notice of funding decisions, which will include the terms and conditions of any grant that is awarded. Grants are awarded in two payments: 70% at the approval of the project and 30% when the project is complete and The County has received the required final report and a financial summary. Please note that in cases where revisions are required to an application, or an application has been approved in principle only, the applicant has 30 days from the date of the written notice of the status of the application to complete the application requirements. Applications that are not completed within 30 days may be closed. Changes to Approved Projects Approved grants are specific to the project as identified in the application, and grant funds are not transferable to other projects. Approval from Evaluation Committee will be required for any significant variation from the approved project. To propose changes to an approved project, approved applicants are required to submit: !Revised application package, including updated, signed application form, budget and an updated Council resolution !Written rationale for proposed changes to activities and/or expenditures The revised application package will then be reviewed by the Evaluation Committee. Applicants are responsible for any costs above the approved grant. 7 2019 Simcoe County Age-Friendly Municipal Grant program Page 166 of 242 14.k) Jane Sinclair, General Manager, County of Simcoe, Health and Emerg... Extensions to Project End Date All approved activities are required to be completed within the 2019 calendar year and all extensions beyond this date must be requested in writing and be approved by the Evaluation Committee of the County of Simcoe. Extensions will not exceed six months. 11. Final Report Requirements Applicants are required to submit an electronic copy of the complete final report, including the following: !Completed Final Report Form !Financial summary !Optional: photos of the project, media clippings, and documents developed or amended with grant funding. In accepting funding your municipality in general publicity and in specific publicity of the project for which funding is given. 8 2019 Simcoe County Age-Friendly Municipal Grant program Page 167 of 242 14.k) Jane Sinclair, General Manager, County of Simcoe, Health and Emerg... Other Resources and Initiatives The following are examples that may complement age-friendly community planning and projects: Age-Friendly and Dementia Friendly Communities - AARP https://www.aarp.org/livable-communities/network-age-friendly-communities/info-2016/... More communities around the world are committing to becoming age-friendly and dementia friendly. As they do so, there's an increasing interest in how the two types of initiatives work together, and complement rather than compete. Age-Friendly City - barrie.ca https://www.barrie.ca/Living/Inclusive-Community/Pages/Age-Friendly-City.aspx Seniors Advisory Committee. Committee Vision: that Barrie be recognized as a member of the WHO Global Network of Age-Friendly Cities. In 2014 the City established a Seniors Advisory Committee to provide advice and recommendations to City Council concerning opportunities to make Barrie a more age-friendly community, and to enhance and develop programs and services for seniors. Age-Friendly Community - Oro Medonte https://www.oro-medonte.ca/community/age-friendly-community Age-Friendly Community. In a time where Ontarians are living longer, healthier lives and with the adult population expected to more than double by 2036, the Township of Oro-Medonte is working with the County of Simcoe and the community to develop the right strategies for an Age-Friendly Community. Age Friendly Community Plan - Greater Madawaska www.greatermadawaska.com/residents/seniors/age-friendly-community-plan In June of 2016 Council approved the Greater Madawaska Age Friendly Community Plan. The Plan was developed with the help of a Steering Committee comprised of representatives from seniors interest groups and service organizations from throughout the Municipality. Age-Friendly Communities - Canada.ca https://www.canada.ca/.../health-promotion/aging-seniors/friendly-communities.html Canada's senior population is growing. This makes it more important than ever to support the health and well-being of older Canadians. This way, seniors can lead healthy and active lives and stay involved in their communities. Making communities "age-friendly" is believed to be one of the best ways Age-Friendly Communities Planning Outreach Initiative... https://agefriendlyontario.ca An age-friendly community (AFC) is a community where policies, services and physical spaces are designed to enable people of all ages to live in a secure and accessible physical and social environment. https://sagelink.ca/afc-communities-ontario Fill in the community profile template and email to swebster@seniorshealthknowledgenetwork.com to share information about your community's age-friendly initiative. https://agefriendlyontario.ca/afc-knowledge-exchange These networks include age-friendly leads from many of Ontario's 80+ Age-Friendly Communities. Network members meet regularly (by teleconference) to share their local age-friendly planning processes, describe innovative programs and services, and discuss emerging trends or gaps. http://www.london.ca/residents/Seniors/Age-Friendly/Pages/default.aspx The Age Friendly London Network is a community-based network with the vision of a diverse, vibrant, caring, and healthy community, which empowers all individuals to age well and have opportunities to achieve their full potential. 9 2019 Simcoe County Age-Friendly Municipal Grant program Page 168 of 242 14.k) Jane Sinclair, General Manager, County of Simcoe, Health and Emerg... Age Friendly Community - Town of Wasaga Beach https://www.wasagabeach.com/.../age-friendly-community-for-seniors Wasaga Beach is one of the fastest growing communities in Canada. According to data from the 2016 Census, Wasaga Beach now has a population of 20,675. Age-friendly Peterborough Plan - City of Peterborough https://www.peterborough.ca/en/city-hall/age-friendly-peterborough-plan.aspx Our communities are aging. In Peterborough, individuals over the age of 65 account for over 20% of our regional population. The shift towards an older population will have profound implications for individuals, families, and communities. Building an Age-Friendly Simcoe County - Long Term Care https://www.simcoe.ca/dpt/ltc/age-friendly About An Age-Friendly Simcoe County. From the World Health Organization (WHO) to our municipal government, there is a call for an age-friendly society. Finding the Right Fit: Age-Friendly Community Planning www.seniors.gov.on.ca/en/resources/AFCP_Eng.pdf · PDF file FINDING THE RIGHT FIT. Age- fragmented, with youths, adults and older persons Muskoka Age-Friendly Communities - District of Muskoka https://www.muskoka.on.ca/.../Muskoka-Age-Friendly-Communities.aspx Age-Friendly Community Planning Muskoka Master Aging Plan. The District is developing a Master Aging Plan with assistance from an Age-Friendly Community grant from the Ontario Government. Resources | Age Friendly Communities | University of Waterloo https://uwaterloo.ca/age-friendly-communities/resources Ontario Seniors' Secretariat: Finding the Right Fit - Age-Friendly Community Planning; Ontario Ministry of Community and Social Services - Accessibility for Ontarians with Disabilities Township of Tiny Senior Services - Township of Tiny https://www.tiny.ca/Pages/Senior-Services.aspx The Plan outlines Tiny's opportunities to enhance senior services and strategies to build an Age-Friendly Community. Enjoy lunch, speakers, receive a copy of Tiny's Directory of Senior Services, be a part of Tiny's Senior of the Year Award Ceremony and learn about local seniors' clubs and senior service providers in North Simcoe. 10 2019 Simcoe County Age-Friendly Municipal Grant program Page 169 of 242 14.k) Jane Sinclair, General Manager, County of Simcoe, Health and Emerg... Page 170 of 242 14.k) Jane Sinclair, General Manager, County of Simcoe, Health and Emerg... Page 171 of 242 14.k) Jane Sinclair, General Manager, County of Simcoe, Health and Emerg... Page 172 of 242 14.k) Jane Sinclair, General Manager, County of Simcoe, Health and Emerg... Insert legal name of applicant Page 173 of 242 15.a) W. Anderson, Bass Lake Oro-Medonte Ratepayers Association re: Requ... Page 174 of 242 15.b) Steve Martin re: Request for Exemption from By-Law No. 2016-056, S... Page 175 of 242 15.c) Paul Sanderson re: Request to Develop and Implement a Lobbyist Reg... Clerk K. Way, OM. Hello Karen, Further to our recent correspondence and to comply with the OM procedural by-law as requested, please accept the letter below as a matter for the Consent Agenda at Council's July 17th meeting. As we all know, Financial Statements for Candidates and Third Party Advertisers for the 2018 election have now been filed. The information is available publicly on the OM website and clearly demonstrates an unregistered lobbyist was very financially active in supporting certain candidates. This unregistered lobbyist consisting of a special interest group developer owner, his wife, family, executives and associates, was responsible for 30%, almost 1/3, of all donations raised by all candidates. Almost one of every three dollars raised by all candidates was donated by a lobbyist group. These facts, as cited above, were not available to the public until after the election. I believe such information should be available for public scrutiny during a campaign, not after the fact. A Lobbyist Registry would alleviate the issue while increasing transparency. You informed me Oro-Medonte does not have a Registry of Lobbyists in spite of what I believe is obvious lobbyist activity. While a registry of lobbyists is not required by law, a reference to sections 223.9, 223.10, and 223.11 of the Municipal Act as supplied by yourself is correct to a point in that those sections AUTHORIZE the creation of a lobbying register, the requirement to file returns by lobbyists, public access to the registry, and the appointment of an independent registrar to monitor the registry and lobbyists. A municipality is not compelled to do so. In O-M, the lack of such a registry is another sign of no real transparency as to who comes to council for favours. The Financial Statements do clearly demonstrate a common interest between donation sources and the candidates. Such a common interest Page 176 of 242 15.c) Paul Sanderson re: Request to Develop and Implement a Lobbyist Reg... cannot be exempted or ignored. However, a Registry would make these relationships available to the public at large and improve overall transparency. The lobbyists also funded TPA 2649998 Ont Ltd. to the order of 100%. I am now formally requesting the corporation to develop and implement a Lobbyist Registry to foster and support openness, transparency and accountability. Thank you in advance for your cooperation in this matter. Sincerely, Paul Sanderson. Page 177 of 242 15.d) Paul Sanderson re: Request for Code of Conduct Review. Ms. K. Way, OM Clerk. Hello Karen, In compliance with our procedural bylaw and as discussed, please include the following correspondence to the public record via the Consent Agenda for the July 17th Council Agenda. Relationships are very important and are much more complex than simple pecuniary or monetary issues alone. Although campaign contributions during the campaign periods are not subject to a pecuniary interest conflicts and are exempt from conflicts, such donations do however clearly demonstrate a common interest between donation sources and the candidates. Such a common interest cannot be exempted or ignored. Governance must define these relationships in more detail to accurately reflect the complex nature of relationships pertaining to conflicts. The Ministry mandated municipalities to develop their own Code of Conduct by early 2019. The Country of Simcoe led this initiative by passing a County Code of Conduct. Several municipalities who are members of the County immediately adopted the County Code. OM did NOT choose to utilize the County Code. Instead OM passed their own Code of Conduct Lite. I refer to the OM Code as 'Lite' as the OM code is only 9 pages. The Simcoe County Code is 26 pages and more extensive than the current OM Code of Conduct. There are several types of Conflict of Interest including for eg. pecuniary and disqualifying among others. The OM Codes deals exclusively with conflicts of a pecuniary nature. The County Code deals with more types of Conflicts including a Disqualifying Interest Conflict of Interest. It appears in my view, OM passed a very light version simply to expedite the Ministry's need at the expense of what can be a better improved Code of Conduct. The OM Code of Conduct does NOT address Disqualifying Interests. The OM Code of Conduct addresses ONLY pecuniary interests of direct and indirect. I Page 178 of 242 15.d) Paul Sanderson re: Request for Code of Conduct Review. believe the issue is more complex and the Code should provide more direction as to the variety of interests available. Why would we accept a Code supplying inadequate direction from lack of detail? Both the Simcoe County and OM Municipal Codes of Conduct are attached for your review. If you look at the relevant excerpts from the O-M code of conduct compared to the sections of the County Code, p.9, Sect. 6.8.2 and p.10, Sect. 6.8.7, you will see that the very personal issues, i.e. ATVs, Burl's Creek, would be treated very differently, more stringently in fact, at the county level and by those municipalities in the county that have adopted it. This is a relevant question I am putting to O-M council. Why should we accept a lesser standard of behaviour of our council members? When lower tier legislation is deficient and does not address a conflict issue, i.e. Disqualifying Interest, then it is incumbent upon the Council members to default to upper tier legislation, i.e. the Simcoe Code of Conduct, for guidance and policy. Or, Council could improve our own legislation to address the issue. In this County Code Rule, and I quote: "6.8.2 "disqualifying interest" means an interest in a matter that by virtue of the relationship between the Member of Council and other persons or bodies associated with the matter is of such a nature that reasonable persons fully informed of the facts would believe that the Member of Council could not participate impartially in the decision-making processes related to the matter." As human beings I think we can all agree, it is very difficult and almost impossible to discount an element of one's being when making decisions, even to the most disciplined person. The element is ingrained in the person's make up to varying degrees, but not eliminated. "Disqualifying Interest" has been recently demonstrated in my opinion by some Council Members who are unable in my view to conduct themselves in an impartial fashion. All received money from an unregistered lobbyist and are inextricably linked to the lobbyist by their common interests well beyond pecuniary exclusively. Relations do vary. I am now calling formally a review of the existing OM Council Code of Conduct to be reviewed and improved to include specifically, but not limited to, "Disqualifying Interest". Alignment and emulation of the County Code would facilitate significant improvements here in OM. Page 179 of 242 15.d) Paul Sanderson re: Request for Code of Conduct Review. As the rule states for "Disqualifying Interest", in a paraphrase, reasonable persons cannot expect these members of Council to act impartially. Thank you in advance for your cooperation and prior assistance in this matter. Sincerely, Paul Sanderson. Page 180 of 242 15.d) Paul Sanderson re: Request for Code of Conduct Review. POLICY Warden, CAO, Clerk and Archives DIVISION: DEPARTMENT: POLICY SECTION: Council Code of Conduct SUBJECT: CLK 8.0.1 October 9, 2018 POLICY NUMBER: EFFECTIVE DATE: 1. PURPOSE 1.1 Members recognize that ethics and integrity are at the core of public confidence in government and in the political process; that elected officials are expected to perform their duties in office and arrange their personal business in a manner that promotes public confidence, avoids the improper use of influence of their office and any conflicts of interests. They shall recognize the need to uphold both the letter and the spirit of the law including policies adopted by Council. 1.2 This Council Code of Conduct provides a standard and common basis for acceptable conduct and is intended to guide Members of County Council in performing their role of representing the citizens of Simcoe County as a whole. 2. POLICY STATEMENT 2.1 The Municipal Act, 2001 authorizes municipalities to establish a Code of Conductfor its members of Council and its local boards. This Council Code of Conduct is a general standard that augments Provincial laws, municipal policies and by-laws that govern conduct. These guidelines are not intended to be exhaustive. They are intended to assist members of Council in matters of conduct, to avoid any potential for conflict of interest and to assist members in serving the public in a manner beyond reproach. 3. FRAMEWORK AND INTERPRETATION 3.1 The Code of Conduct shall apply to all members of County Council and membersof its Local Boards as well as Committees of Council (as defined in the Municipal Act). Any reference used herein to members of Council also refers to members of the Committees and Local Boards of the County. 3.2 It is to be given broad, liberal interpretation in accordance with applicable legislation and the definitions set out herein. As a living document the Code of Conduct will be brought forward for review at the end of each term of Council, when relevant legislation Page 1of 18 Page 181 of 242 15.d) Paul Sanderson re: Request for Code of Conduct Review. is amended, and at other times when appropriate to ensure that it remains currentand continues to be a useful guide to Members of Council. 3.3 Commentary and examples used in this Code of Conduct are illustrative and not exhaustive. From time to time additional commentary and examples may be addedby the Integrity Commissioner. When commentary and examples are added the Integrity Commissioner shall circulate such information directly to Members of Council andshall provide same to the Clerk for consolidation into this Code of Conduct, which consolidation shall be made available to the public on the Co web site. Supplementary materials may also be produced by the Integrity Commissioneras deemed appropriate. 3.4 Where an elected official discloses all known facts to the Integrity Commissioner and as long as those facts remain unchanged, the Member may rely on written advice provided by the Integrity Commissioner. The Integrity Commissioner will be bound by the advice given, as long as the facts remain unchanged, in the event that heor she is asked to investigate a complaint. 3.5 Elected Officials seeking clarification of any part of this Code may consult with the Integrity Commissioner. 4. DEFINITIONS 4.1 d means a child born within or outside marriage and includes an adopted child and a person whom a parent has demonstrated a settled intention to treat as a child of his or her family. 4.2 n means the Corporation of the County of Simcoe. 4.3 nty means items, services or resources which are the property of the County, including but not limited to: materials, equipment, vehicles, facilities, technology, County-developed computer programs or technological innovations, databases, intellectual property, County-owned images, logos, coat of arms, and supplies. 4.4 e means the County Clerk for the Corporation of the County of Simcoe. 4.5 family me means child, parent and spouse as defined in the Municipal Conflict of interest Act, and includes mother-father/sister/brother /daughter/son-in-law, step- child, sibling, grand-child, aunt/uncle, niece/nephew and first cousins. 4.6 Boarmeans a local board as defined in Section 223.1 of the Municipal Act, 2001 and includes the Simcoe County Housing Corporation Board. 4.7 m means members of Council its Committees and Local Boards of the County, and includes external appointees. Page 2of 18 Page 182 of 242 15.d) Paul Sanderson re: Request for Code of Conduct Review. 4.8 e means forms of advantage other than financial such as seeking an appointment, promotion or transfer within the Corporation on behalf of a family member and includes the private interests of a Member. 4.9 tludes General Managers, Directors, Managers, Supervisors, technical, administrative, clerical, unionized and non-unionized personnel, full-time, part- time, seasonal, contract, temporary, students and volunteers. 4.10 means the last day for filing or withdrawing a nomination asprovide for by the Municipal Elections Act, 1996. 4.11 -disqualifying inte and isqualifying have the meanings ascribed to those terms in the provision on Avoidance of Conflict of Interest, and the latter includes what is sometimes referred to apparent conflict of in 5. RESPONSIBILITY AND IMPLEMENTATION 5.1 All County Councillors shall be responsible for ensuring that the principles of this policy are upheld. 5.2 Any written advice given by the Integrity Commissioner to a Member binds the Integrity Commissioner in any subsequent consideration of the conduct of the Member in the same matter, so long as all the relevant facts were disclosed to the Integrity Commissioner, and the Member adhered to the advice given. 5.3 Members are expected to formally and informally review their adherence to the Code on a regular basis or when so requested by Council. 5.4 At the beginning of each term, Members will be expected to meet with the Integrity Commissioner. Commentary: Members are expected to understand the obligations on elections officials set out in this Code of Conduct. A Code of Conduct component will be included as part of the orientation for each new term of Council. 6. APPLICATION 6.1 Statutory Provisions Regulating Conduct 6.1.1 The Code of Conduct operates along with and as a supplement to the Countys Procedure By-law which outlines the conduct of members while in attendance at Council proceedings, and other County Policies governing ethical conduct and behaviour of members. This Code of Conduct operates together with as a supplement to the following legislation: Page 3of 18 Page 183 of 242 15.d) Paul Sanderson re: Request for Code of Conduct Review. a) Municipal Act, 2001, S.O. 2001, c.25; b) Municipal Conflict of Interest Act, R.S.O. 1990, c.M. 50; c) Municipal Freedom of Information and Protection of Privacy Act, R.S.). 1990, c.M. 56; d) Municipal Elections Act, 1996, S.O. 1996, c.32; e) The Occupational Health and Safety Amendment Act (Violenceand Harassment in the workplace) 2009; f) Human Rights Code; g) The County of Simcoes Procedure By-law, as amended; h) The Criminal Code of Canada. 6.2 General Rules of Code of Conduct: 6.2.1 Every Member in exercising his or her powers and in discharging his or her Official Duties shall: a) seek to advance the common good of the County of Simcoe; b) truly, faithfully and impartially exercise his or her office to the best of his or her knowledge and ability; c) exercise care, diligence and skill that a reasonably prudent person would exercise in comparable circumstances; d) competently exercise his or her office by educating themselves either formally or informally, in matters pertaining to their official duties. e) when appointed to committees and other bodies as part of their duties, must make every effort to participate diligently in these bodies with good faith and care; f) uphold the law and conduct themselves with the highest degree of ethical behaviour and integrity; g) not make statements known to be false or make a statement with the intent to mislead Council or members of the public; h) not to impugn or malign a debate or decision or otherwise erode the authority of Council; Page 4of 18 Page 184 of 242 15.d) Paul Sanderson re: Request for Code of Conduct Review. i) ensure discourse is appropriate and professional and shall refrain from indecorous or offensive language and shall avoid personalities; j) respect the role of staff in the administration of the business affairs of the County. 6.3 Accountability and Transparency 6.3.1 Members are to be committed to carrying out their County functions with integrity, accountability and transparency. 6.3.2 Members are expected to perform their duties and arrange their public affairs, in a manner that promotes public confidence in the integrity of the Member as well as fosters respect for County Council as a whole. 6.4 Confidentiality 6.4.1 The County is bound by the provisions of both provincial and federal legislation as it relates to protection of privacy and disclosure of information. Members shall not access, use or disclose information in contravention of applicable privacy laws. 6.4.2 The obligation to keep information confidential is a continuing obligation even if the Member ceases to be a Member of Council. 6.4.3 No Member shall: a) disclose or release by any means to any person in oral or written form, any confidential information, acquired by virtue of his or her office, except when required by law or authorized by Council to do so; b) use confidential information including information that they have knowledge of by virtue of their position that is not in the public domain, including e-mails and correspondence from other Members, or third parties, for personal or private gain, or for the gain of relatives or any person or corporation or to cause detriment to County Council or its Local Boards; c) directly or indirectly benefit, or aid others to benefit, from knowledge respecting bidding on the sale of County property or assets; d) disclose the content of any such matter, or the substance of deliberations, of a closed (in-camera) meeting until the Council or committee discusses the information at a meeting that is opento the public or releases the information to the public; Page 5of 18 Page 185 of 242 15.d) Paul Sanderson re: Request for Code of Conduct Review. e) permit any persons, other than those who are entitled thereto, to have access to information that is confidential; f) access or attempt to gain access to confidential information in the custody of the County unless it is necessary for the performance of their duties and not prohibited by policy, legislation, or licensing. 6.5 Gift and Benefits 6.5.1 Gift means money, fee, advance, payment, gift, gift certificate, promise to pay, property, travel, accommodation, entertainment, hospitality or any other personal benefit connected directly or indirectly with the performanceof a M duties of office, but eexxclcluuddeess:: a) Compensation authorized by law; b)b) PPoolliiticticaall contributiocontributionnss otherwiseotherwise reportedreported byby llaaw,w, inin thethe casecase ofof MemMembbers runners runniing for office;ng for office; c) Services provided by persons volunteering their time; d) Contributions of value that are specifically addressed in other provisions ofthis Code; e) Gifts provided to the County and which are logged, archived and/or publicly displayed as such. The above is to be read in conjunction with Gift Treatment and Disclosure Schedule B. 6.5.2 This rule is intended to provide transparency around the receipt of incidental gifts and benefits and to establish a threshold whereby the total value could be perceived as potentially influencing a decision. Gifts and benefits are often received by elected officials in the course of their duties and attendance at public functions is expected and considered part of the role. Business-related entertainment and gift-giving can be a token of respect and admiration for the elected official but can also be seen as an instrument of influence and manipulation. To ensure and foster a culture of impartiality and objectivity, no Membershall directly or indirectly solicit any gift or accept/receive a fee, advance, cash, gift, or personal benefit which may be tied or inferred to be tied directly or indirectly to their position or the performance of his/her duties of office unless permitted by the exceptions listed below. Page 6of 18 Page 186 of 242 15.d) Paul Sanderson re: Request for Code of Conduct Review. 6.5.3 The following are recognized exceptions: a) such gifts or benefits that normally accompany the responsibilities of office and are received as an incident of protocol or social obligation; b) a suitable memento of a function honouring the Member; c) admission to a training or education program, including meals and refreshments furnished to all attendees, if such training or educationis related to the member of Counci d) food, lodging, transportation and entertainment provided by federal, provincial or other local or regional governments or by a foreign government within a foreign country, or by a conference, seminar orevent organizer where the Member is either speaking or attending in an official capacity at an official event; e) food and beverages consumed at banquets, receptions, or similar events,if: i. attendance serves a legitimate business purpose; ii. the value is reasonable and the invitations infrequent; and iii. the Member is attending with the person extending the invitation or a representative or the organization. f) communication to the office of a Member of Council including subscriptions to newspapers and periodicals related to the duties of Office; g) business meals. 6.5.4 A fee or advance paid to or a gift or benefit provided with the Memb knowledge to a Family Member or to a Memb staff that is connected directly or indirectly to the performance of the Memb be a gift to that Member. 6.5.5 Members may: a) urge constituents, businesses and other groups to support community events put on by others in the municipality or elsewhere in the County; b) work with community groups to assist them in finding sponsors and participants to support community events put on by a community groupin municipality or elsewhere in the County; c) play an advisory or membership role in any organization that holds community events in tipality; Page 7of 18 Page 187 of 242 15.d) Paul Sanderson re: Request for Code of Conduct Review. d) collaborate with the County and its agencies to hold community events and may participate in events approved by County Council. 6.5.6 Each Member of Council is individually accountable to the public and is encouraged to keep a list of all gifts and benefits received from individuals, firms or associations, with estimated values. Commentary: Use of real estate or significant assets or facilities (i.e. a vehicle, office, vacation property or club membership) at a reduced rate or at no cost is not an acceptable gift or benefit. The purpose of the Code is not to prohibit Members from accepting all invitations to socialize at a vacation property with personal friends at their vacation property, provided the Gift is disclosed in accordance with this Rule. Proper caution and diligence must however be exercised when a social function occurs within close proximity to the individual having an issue before Council or staff for approval. Any doubts about the propriety of a gift should be resolved in favourof not accepting it or not keeping it. 6.6 Use of County Property, Services and Other Resources 6.6.1 Members may only use County property, including land, facilities, equipment, supplies, services, staff or other resources (for example, County-owned materials, computers, networks, websites) for activities directly connected with the discharge of their official County duties or as appropriate, local municipal duties. 6.6.1.1 Occasional or incidental personal use of County computers or similar devices and communication systems is considered acceptable, subject to the provisions of the Municipal Elections Act. Such use may be subject to the Municipal Freedom of Information and Protection of Privacy Act. 6.6.2 Members shall not obtain personal benefit or financial gain from the use or sale of County property, including County-developed intellectual property (e.g. inventions, creative writings, computer programs and drawings), technological innovations, County owned images, logos, coat of arms, or other items capable of being patented. All such property remains the exclusive property of the County. 6.6.3 The County of Simcoe licenses the use of computer software from a variety of vendors. Software is normally copyrighted and no individual may copy or Page 8of 18 Page 188 of 242 15.d) Paul Sanderson re: Request for Code of Conduct Review. distribute the software unless expressly permitted to do so under the applicable license. This applies to the use of personal computer, fax machines, printers,or other electronic or technological devices, etc. 6.6.4 Any equipment or supplies purchased by the County to allow a Memberto exercise their official County duties (e.g. computer, electronic devices,etc.) is County property and is to be returned to the County upon termination or completion of the mem 6.7 Political/Election Campaign Activity 6.7.1 Members are required to follow the provisions of the Municipal Elections Act, 1996. 6.7.2 Members are required to comply wiocial Media Policy. 6.7.3 Members must ensure compliance with all legislative requirements and shall not use the facilities, equipment, supplies, services or other resources of the County (including Councillor websites or social media sites linked through the Coebsite) for any election campaign or campaign-related activities. 6.7.4 Additionally, no members shall utilize the services of persons for any political campaign activity during hours in which those persons receive any compensation from the County. 6.7.4.1 The only exception to this will be those activities directly associated with election proceedings as prescribed in the Coun By-law or other by-laws (e.g. relating to the election of County Warden, Deputy Warden, Board members, Chairs and/or Vice Chairs of any committees of Council, etc.). 6.8 Avoidance of Conflicts of Interest 6.8.1 Members shall recognize and be aware of their obligations under the Municipal Act, 2001 and the Municipal Conflict of Interest Act, as amended from time to time, and conduct themselves accordingly. In this Rule: 6.8.2 6.8.2 uuaallifyingifying iinntt memeaans an interestns an interest inin a ma maatttter that, byer that, by virvirvirttue of tue of thhe e relatirelatioonshipnship betwbetweeen the en the MMemberember of Councof Counciil and other persons or l and other persons or bbododiies es assocassociiatedated wwiith the th the mmatter, is ofatter, is of ssuch a nature thatuch a nature that reareassononaable persons ble persons fulfullly iy innformed of the formed of the ffaacctsts wwououlld bd beelliieevve thate that thethe Member ofMember of CCoounciluncil ccoouulld d not participnot participaate imparte imparttiiaalllly y iin the decn the deciisiosionn--making processes related to the making processes related to the matmattteerr.. 6.8.3 -disqualifying inans an interest in a matter that, by virtue of the relationship between the Member of Council and other persons or bodies associated with the matter, is of such a nature that reasonable persons fully Page 9of 18 Page 189 of 242 15.d) Paul Sanderson re: Request for Code of Conduct Review. informed of the facts would believe that the Member of Council could participate impartially in the decision-making processes related to the matter so long as: a) The Member of Council fully discloses the interest so as to provide transparency about the relationship; and b) The Member of Council states why the interest does not prevent the Member from making an impartial decision on the matter. 6.8.4 Members of Council shall not participate in the decision-making processes associated with their office when prohibited to do so by the Municipal Conflict of Interest Act. 6.8.5 Members of Council shall not participate in the decision-making processes associated with their office when they have a disqualifying interest in a matter. For greater certainty: 6.8.6 Members of Council shall not participate in the decision-making processes associated with their office when they have a direct, indirect or deemed pecuniary interest in a matter, except in compliance with the Municipal Conflict of Interest Act 6.8.7 6.8.7 Members Members ooff CCoouncunciil l sshahalll not pal not parrrrticipticipaate inte in tthe deche deciisiosionn--making processes making processes assocassociiatedated wwiith th their office whentheir office when tthey havehey have an interest than interest thaatt though inthough in compcomplliaiannce wce wiith the th the MMunicipal Conunicipal Confflliictct of Inteof Interrest Act,est Act, isis nevneveerrrrtthehelleess a ss a ddiisqualifyisqualifyinng g iinterest by virtue ofnterest by virtue of tthe nature he nature ooff the the rreellatatiionsonshhipip bebettwweeen the en the MMember aember annd otherd other peperrsons or bodisons or bodiees s tto be afo be afo be afo be afffecectted by the deced by the deciision.sion. 6.9 Treatment of Non-Disqualifying Interests: 6.9.1 Members of Council may participate in the decision-making processes associated with their office when they have a non-disqualifying interest provided they file at their earliest opportunity a Transparency Disclosure in a form and manner established by the County Clerk acting in consultation with the Integrity Commissioner. 6.9.2 Transparency Disclosures are public documents and shall be availablefor public viewing on the County website. 6.9.3 The determination of whether an actual disqualifying interest or an actual non- disqualifying interest exists, when challenged, is subject to the determination by the Integrity Commissioner of whether a reasonable person fully informed of the facts would believe that the Member of Council could not participate impartially in the decision-making processes related to the matter. Page 10of 18 Page 190 of 242 15.d) Paul Sanderson re: Request for Code of Conduct Review. Commentary: Members of Council have a common understanding that in carrying out their duties as a Member of Council, they will not participate in activities that grant, or appear to grant, any special consideration, treatment or advantage to a Family member or an individual which is not available to every other individual. Members of Council are governed by the Municipal Conflict of Interest Act (MCIA). The Integrity Commissioner is empowered to investigate and rule on all conflicts of interest, whether pecuniary or non-pecuniary, however, until March 1, 2019, in the event an application under the MCIA is filed with the Court, the provisions of that statute take precedence over any authority given to the Integrity Commissioner to receive or investigate complaints regarding alleged contraventions under the Municipal Conflict of Interest Act. Members of Council may seek conflict of interest or other advice, in writing, from the Integrity Commissioner. Where members choose to seek external legal advice on conflict of interest or other Code of Conduct issues, these fees will not be reimbursed by the County of Simcoe and cannot be charged to any office account. Members of Council shall not participate in activities that grant, or appear to grant, any special consideration, treatment or advantage to an individual which is not available to every other individual member of the public. For example, Members shalength when County staff or Council is asked to consider a matter involving a Family member or a person or organization where the Member has a real or apparent conflict of interest. 6.9.4 Members of Council shall avoid any interest in any contract made by him/her in an official County and shall not contract with the County or any agency thereof for the sale and purchase of supplies, material or equipment or for the rental thereof. 6.9.5 Members of Council, while holding public office, shall not engage in an occupation or the management of a business that conflicts with their ability to diligently carry out their role as a Member of Council, and shall not in any case profit directly or indirectly from such business that does or has contracted with the County. Commentary: Members of Council may teach, or run a business that does not conflict or interfere with their duties Page 11of 18 Page 191 of 242 15.d) Paul Sanderson re: Request for Code of Conduct Review. 6.9.6 Despite these provisions, a Member of Council may hold office or a directorship in an agency, board, commission or corporation where the Member has been appointed by County Council or by the Council of the lower-tier municipality of which the Member is also a member, or by the Federal or Provincial Government. 6.9.7 Despite these provisions. a Member of Council may hold office or a directorship in a charitable, service or other not-for-profit corporation subject to the Member disclosing all material facts to the Integrity Commissioner and obtaining a written opinion from the Integrity Commissioner finding that the Member, in carrying out the activity in the specified manner, does not have a conflict between his/her private interest and public duty. In circumstances where the Integrity Commissioner has given the Member a qualified opinion, the Member of Council may remedy the situation in the manner specified by the Integrity Commissioner. Commentary: Examples of exceptions include hospital boards, charitable boards, police services boards, community foundations, the Association of Municipalities of Ontario, the Federation of Canadian Municipalities, service clubs such as the Rotary Club, Lions Club and other not-for- profit organizations. Members should exercise caution if accepting such positions if the organization could be seeking a benefit or preferential treatment from the County at any time. 6.10 Improper Use of Influence 6.10.1 No Member shall use the influence of his or her office for any purpose other than for the exercise of his or her official duties. 6.10.2 Examples of prohibited conduct are the use of onetatus as a Member to improperly influence the decision of another person to the private advantage of oneself, or ones parents, children, spouse, staff members, friends, or associates (business or otherwise). This would include attempts to secure preferential treatment beyond activities in which members normally engage on behalf of their constituents as part of their official duties. Also prohibited is the holding out of the prospect or promise of future advantage through a M supposed influence within Council in return for present actions or inaction. 6.11 Business Relations 6.11.1 No member shall act as a paid agent before Council, its committees, or an agency, board or commission of the County except in compliance with the terms of the Municipal Conflict of Interest Act as amended from time to time. Page 12of 18 Page 192 of 242 15.d) Paul Sanderson re: Request for Code of Conduct Review. 6.11.2 A member shall not refer a third party to a person, partnership, or corporation in exchange for payment or other personal benefit. 6.12 Expenses 6.12.1 Members shall comply with County policies as they relate to reimbursement of expenses while on County business. 6.13 Conduct Respecting Current and Prospective Employment 6.13.1 No member shall allow the prospect of his or her future employment by a person or entity to detrimentally affect the performance of his or her duties to the County. 6.14 Conduct at Meetings of Council 6.14.1 Members shall conduct themselves with decorum at Council, Board and Committee meetings in accordance with the provisions of this Code of Conduct as well as the County of Simcoe Procedure By-law, or other policies or by-laws governing conduct at proceedings. Members are to demonstrate courtesy and respect for delegations, fellow Members and staff and shall not distract from the business of the Council during presentations and/or when other Members have the floor. 6.15 Representing the County 6.15.1 Members shall make every effort to participate diligently in the activities of the agencies, boards and committees to which they are appointed. 6.15.2 All communication shall be handled in a courteous and respectful manner. An objective and impartial attitude shall be maintained in dealing with all citizens recognizing that they have the right to present their views. 6.15.3 Members of Council shall encourage public respect for the County and its by- laws and policies. 6.16 Communication with the Media and Public 6.16.1 The Warden and Members of Council are the public face of the Countyand have the prime responsibility for dealing with the media regarding Council matters. The Chief Administrative Officer, General Managers (or designates), represent the administrative function of the County and have the prime responsibility for dealing with the media regarding administrative matters. 6.16.2 All Members of Council shall accurately and adequately communicate the attitudes and decisions of the Council, even if they disagree with Co decision, such that respect for the decision-making process of County Council is fostered. Page 13of 18 Page 193 of 242 15.d) Paul Sanderson re: Request for Code of Conduct Review. 6.16.3Membersof Councilshall acknowledge thatofficialinformation related to decisions and resolutions made by Council will normally be communicated to the community and to the media by the Council as a whole or the Warden as Head of Council or by those so designated. 6.16.4 Members of Council shall convey information concerning adopted policies, procedures, and decisions of the Council openly and accurately, whereas, confidential information will be communicated only when authorized by Council and in accordance with applicable legislation. Commentary: A Member may state that he/she did not support a decision, or voted against the decision. A Member should refrain from making disparaging comments about other Members of Council or about Coocesses and decisions. When communicating with the media, a Member should at all times refrain from speculating or reflecting upon the motives of other Members in respect of their actions as a Member of Council. While openness in government is critical, governments also must respect confidentiality when a matter must remain, at least for a period of time, confidential. Breaches of confidentiality by Members erodes public confidence. While Members are encouraged to actively participate in vigorous debate, Members should understand that they are part of the democratically- elected representative body and should not engage as if they are activists. In this regard, caution should be exercised when blogging, posting, tweeting, re-posting and linking to posts using social media. Members who post blogs should recognize that the Canadian Association of Journalists has identified the ethical conflict faced by journalists holding elected public office. It is recognized that there is an irreconcilable conflict in holding both roles. While social media can be an excellent tool for communicating quickly with constituents and sharing ideas and obtaining input, social media can breed incivility that generally doesnt happen in face-to-face interactions. In a world where a transitory comment can become part of the permanent record, Members should exercise restraint in reacting too quickly, or promoting the social media posts of others whose views may be disparaging of Coision perspectives. Page 14of 18 Page 194 of 242 15.d) Paul Sanderson re: Request for Code of Conduct Review. 6.17 Council/Staff Roles and Responsibilities 6.17.1Membersof Councilare elected legislators andrepresentatives of their constituents. Staff (employees) are responsible for implementing the decisions of Council and ensuring the efficient and effective operation of municipal 6.17.2 Employees are to recognize that Members of Council have been duly elected to serve the residents of the County and respect the role of Council in directing the action of the County. 6.17.3 Members are to be respectful of the role of staff to advise based on political neutrality and objectivity and without undue influence from any individual member or faction of the Council. Accordingly, no Member shall maliciously or falsely injure the professional or ethical reputation, or the prospects or practice of staff, and all Members shall show respect for the professional capacities of the staff of the County. 6.17.4 Council directs staff through its decisions as recorded in the minutes/reports of proceedings. Employees, under the direction of the Chief Administrative Officer, are responsible for implementing those decisions of Council and ensuring the efficient and effective operation of municipal services. 6.17.5 Only Council as a whole and no single member has the authority to direct any employee to carry out a particular function, approve budget, policy, and other such matters, unless specifically authorized by Council. Members are, however, encouraged to contact staff when they have questions or are seeking clarification about a report, service or program. Any such requests of staff must align with services and information that would normally be available to any County resident. 6.17.6 No Member of Council shall compel staff to engage in partisan political activities or be subjected to threats or discrimination for refusing to engage in such activities. Nor shall any Member of Council use, or attempt to use, their authority or influence for the purpose of intimidating, threatening, coercing, commanding, or influencing any staff member with the intent of interfering with that es. 6.18 Ontario Human Rights Code 6.18.1 Members of Council shall abide by the provisions of the Human Rights Code, as amended, and, in doing so, shall treat every person, including other Members, employees, individuals providing services on a contract for service, students on placements, and the public, with dignity, understanding and respect. 6.18.2 In accordance with the Human Rights Code, as amended, Members of Council shall not discriminate against anyone on the basis of theirrace, Page 15of 18 Page 195 of 242 15.d) Paul Sanderson re: Request for Code of Conduct Review. ancestry, place of origin, colour, ethnicity origin, citizenship, creed, sex, sexual orientation, age, record of offences, marital status, family status, or disability. 6.18.3 Pursuant to the Human Rights Code, as amended, harassment means engaging in a course of vexatious comment or conduct that is known or ought reasonably to be known to be unwelcome. 6.18.4 Without limiting the generality of the foregoing, Members shall not: a) Make inappropriate comments or gestures to or about an individual where such conduct is known or ought reasonably to be known to be offensive to the person(s) to whom they are directed or are about; b) Display materials or transmit communications that are inappropriate, offensive, insulting or derogatory; c) Make threats or engage in any abusive activity or course of conduct towards others; d) Vandalize the personal property of others; e) Commit assault of any kind, including unwanted physical contact, which includes touching, patting, or pinching; or f) Refuse to converse or interact with anyone based on any ground listed in the Human Rights Code, as amended. Harassment which occurs in the course of, or is related to, the performance of Official Duties by Members of Council is subject to this Code. If an employee or a member of the public brings forward a harassment complaint against a Member, the complaint procedu(or Local Board, where applicable) Human Rights Program/Harassment Policy will apply. 6.19 Not Undermine, Work Against Council Decisions 6.19.1 Members of Council shall not actively undermine the implementation of Counci decisions. Page 16of 18 Page 196 of 242 15.d) Paul Sanderson re: Request for Code of Conduct Review. Commentary: The role of elected officials, once a council decision is made, is to support the implementation of that decision, not to work against its implementation, publicly or behind the scenes. Council decisions are arrived at following discussion and debate, reflecting the democratic process. Members are expected to engage in debate with their fellow council members through the democratic process of government. However, once Council has made its decision, Members must recognize that decision as the duly-considered decision of the body of Council. As members of that body of Council, individual members those who did not agree with the decision - are not to engage in activities that seek to challenge or undermine that decision. Members can express disagreement with Councins, but it is contrary to the ethical behaviour of members of Council to actively seek to undermine, challenge or work against Councilions. 6.19.2 Members of Council shall not engage in litigation or other legal challenges against the municipality or Counciisions. 6.19.3 Despite this provision, Members may pursue a complaint or request for investigation under any of the oversight, transparency and accountability mechanisms provided under Part V.1 and under section 239 of the Municipal Act. Commentary: When members are allowed to participate in activities to challenge Councilproperly considered decisions, such as legal challenges or other forms of litigation, this is contrary to the interests of the municipality as determined by the decision of the democratically elected governing body, Council. It can create challenges to staff as to when and how much information can be provided to Council (legal advice for example) because of the presence of a legal challenge, which may bennsider knowledge 6.20 Reprisals and Obstruction 6.20.1 Members shall cooperate with the Integrity Commissioner in the carrying out of his/her responsibilities. 6.20.2 It is a violation of the Code of Conduct to obstruct the Integrity Commissioner in the carrying out of his/her responsibilities. Page 17of 18 Page 197 of 242 15.d) Paul Sanderson re: Request for Code of Conduct Review. 6.20.3 No Member shall threaten or undertake any active reprisal against a person initiating an inquiry or complaint under the Code of Conduct, or against a person who provides information to the Integrity Commissioner in any investigation. 6.20.4 It is a violation of the Code of Conduct to destroy documents or erase electronic communications or refuse to respond to the Integrity Commissioner in anticipation of or where a complaint has been lodged under the Code of Conduct. 6.21 Complaint Protocol 6.21.1 The Council Code of Conduct Complaint Protocol set out in Schedule A forms part of this Policy. Note to reader: The commentary cited within this code of conduct may be updated from time to time based on results of investigations or to provide clarification of sections. Page 18of 18 Page 198 of 242 15.d) Paul Sanderson re: Request for Code of Conduct Review. Council Code of Conduct . Page 199 of 242 15.d) Paul Sanderson re: Request for Code of Conduct Review. Municipal Act Municipal Conflict of Interest Act Municipal Conflict of Interest Act Criminal Code of Canada Municipal Freedomof Information and Protection of Privacy Act Page 200 of 242 15.d) Paul Sanderson re: Request for Code of Conduct Review. Page 201 of 242 15.d) Paul Sanderson re: Request for Code of Conduct Review. Public Inquiries Act Public Inquiries Act Public Inquiries Act Public Inquiries Act Municipal Act Page 202 of 242 15.d) Paul Sanderson re: Request for Code of Conduct Review. Municipal Act Page 203 of 242 15.d) Paul Sanderson re: Request for Code of Conduct Review. Municipal Act Page 204 of 242 15.d) Paul Sanderson re: Request for Code of Conduct Review. Schedule “A” Complaint Municipal Conflictof Interest Act Municipal Conflict of Interest Act Integritypostoffice@principlesintegrity.org Page 205 of 242 15.d) Paul Sanderson re: Request for Code of Conduct Review. Schedule 'B' Gift Treatment and Disclosure ABCD Type of GiftExamplesGift DisclosureGift No Longer Allowable Apparent Value at Condition or Actual Value beyond which Gift, or the which gift is not allowable cumulative value from one source in (Value assessed on basis of a calendar year is single Gift or cumulativeGift disclosable value from one source in calendar year)(without IC approval) Token of Plaques, Pens, No need to record -Where actual Value of a single gift is AppreciationMugs, Vase, Event Deemed Zero Valueover $750.00, not permissible Photos, and similar May be permissible with IC approval Perishable and No need to record -Where actual value exceeds $200, consumables, Deemed Zero Valuenot permissible includes flowers, foodand beverages Gift upto$100No need to record -Where actual value exceeds$500, Deemed Zero Valueshall beprovided to staff for appropriate disposition, such as but not limited to donationto a charity. Deemed Zero Value if the gift is to the corporation and placed on public display. Course of PublicationsNo need to record -N/A BusinessDeemed Zero Value Art$100Where actual value of gifts exceeds $500, not permissible Business Meals $100Where actual value of gifts exceeds $500, not permissible Business Hospitality$100Where actual value of gifts exceeds $750,maynot be permissible Cannot accept event ticketsto a Golf, Gala, Sporting, Entertainment, which exceed $750, per ticket May be permissible with IC approval Page 206 of 242 15.d) Paul Sanderson re: Request for Code of Conduct Review. Page 207 of 242 15.d) Paul Sanderson re: Request for Code of Conduct Review. Page 208 of 242 15.d) Paul Sanderson re: Request for Code of Conduct Review. Page 209 of 242 15.d) Paul Sanderson re: Request for Code of Conduct Review. Appendix A to Report CS2019-03 Draft Policy Department/SectionPolicy # Corporate ServicesPOL-HR-7.10 SubjectEnacted by Council: Council Code of Conduct Motion # 1.Purpose: The Council of the Township of Oro-Medonte is committed to achieving highstandards of conduct which is essential to maintainand ensurepublic trust and confidence in the Township’s planning, administration,and operations. Members of Council of the Township of Oro-Medonte will act in an accountable and responsible manner with integrity, transparency, and fairness in its decision making. This Code of Conduct shall establish a minimum standard of behaviour for Council members while carrying out their roles and responsibilities as an elected official. 2.Scope: This Policy will assist Council in: a)Understanding the standards of conduct expected and the relevant laws that applyin relation to those standards; b)Fulfilling duties to act honestly and exercise care and diligence; c)Acting in a manner that enhances publicconfidence in local government; and d)Identifying and resolving situations which might involve a conflict of interest or a potential misuse of position and authority. The Code of Conduct for Members of Council operates along with,and as a supplement to the existing statutes governing conduct, and the Council and Staff Relationships Policy. Page 1of 9 Page 210 of 242 15.d) Paul Sanderson re: Request for Code of Conduct Review. 3.Definitions: The following terms shall have the following meanings in this Policy: “CAO” means the Chief Administrative Officer of the Township; “Clerk” means the Clerk of the Township; “Communication” means written or spoken words in the form of e-mail transmissions, Instant Message (IM) transmissionsor text messages, telephone and cell phone communications, communications generated electronically, and pictures. “Council” means the Council for the Township; “Mayor” means the head of Council; “Members” means a Member of Council; “Policy” means this Council and Staff Relationship Policy; “Preferential”means giving specific advantage orpriority to aperson or group. “Public Comment” means disclosures or statements made in public, or in the course of a speech, lecture, radio, television or internet broadcast, in the press, or in published form. “Confidential Information” means information that is not available to the public as a general course of established municipal practice, or is restricted and controlled under the Municipal Freedom of Information and Protection of Privacy Act. The following is in no way an exhaustive list of information that is to be protected, but it shall provide guidance as to the nature of the information to be protected: a)Personal data of employees or others; b)Records related to internal policies and practices, which if disclosed, may prejudice the effective performance ofa municipal operation; c)Records of a financial nature reflecting information given oraccumulated in confidence; d)Files prepared in connection with litigation and adjudicativeproceedings; e)Confidential Reports of consultants, policy drafts and/or internal communications, which,ifdisclosed, may prejudice the effective operation of the municipality; and f)Reports and correspondence considered during Closed Sessionof Council which shall be returned to the Clerk at the end of each meeting. Page 2of 9 Page 211 of 242 15.d) Paul Sanderson re: Request for Code of Conduct Review. “Pecuniary Interests” means interests that have a direct or indirect financial impact. They include: a)Any matter in which the member has a financial interest; b)Any matter in which the member is a shareholder in, or a director or senior officer of a corporation that does not offer its securities to the public and such corporation has a financial interest in the matter; c)Any matter in which the member has a controlling interest in, or is a director or senior officer of, a corporation that offers its securities to the public and such corporation has a financial interest inthe matter; d)Any matter in which the member is a member of a body and such body has a financial interest inthe matter; and e)Any matter in which a parent, spouse, same sex partner or any child of the member has a financial interest, if known to the member. “Staff” means the CAO and all officers, directors, managers, supervisors,and all non- union and union employees, whether full-time, part-time, contract, seasonal or volunteer employees, as well as agents and consultants acting in furtherance of the Township’s business and interests; “Township” means The Corporation of the Township of Oro-Medonte. “Workplace” means any land, premises, location or thing at, upon, in or near which a worker works. “Workplace Harassment” means engaging in a course of vexatious comment or conduct againsta worker in a workplace thatis known or ought reasonably to be known to be unwelcome. 4.Policy: Roles and Obligations Council members recognize their mandate includes a duty to: a)Fairly represent the diversity of community views in developing an overall strategy for the future of the Township; b)Set objectives and determine strategies to achieve the goals of the Township’s Strategic Plan; c)Achieve sound financial management, planning, and accountability; Page 3of 9 Page 212 of 242 15.d) Paul Sanderson re: Request for Code of Conduct Review. d)Be aware of and understand statutory obligations imposed on Council as a whole, as well as each individual member of Council; e)Represent the public and consider the well-being and interests of the municipality at large; f)Establish policies that define the strategic priorities to be achieved, policies for Council processes, and the parameters within which the CAO and senior management are to operate; g)Establish policies and procedures to ensure that high quality municipal services and programs are provided in a cost-effective manner; h)Balance the diverse values, aspirations, priorities,and competing interests of the whole community; i)Evaluateand determine the programs and services provided by the municipality; j)Make sound, effective and timely decisionsbased upon objective data and the open debate of issues; k)Conduct its activities in an orderly, professional and businesslike manner while ensuring accountability and transparency of theoperations of the municipality; l)Be honest and respectful of each other in their communications with the public, media, and staff; m)Ensure that confidential matters and materials disclosed before or during Closed Sessions are kept confidential; n)Respect each other’s time, honour commitments and provide advance notice of absences for meetings and other commitments to the Mayor and the Clerk’s Office; o)Exercise their right to vote on all matters unless otherwise prohibited by statute; p)Embrace and encourage constructive disagreement and discussion while avoiding discouraging destructive conflict; q)Make reasonable attempts to build consensuson issues and failing that will respect the majority vote of Council; and r)Maintain financial integrity of the municipality. Confidentiality Page 4of 9 Page 213 of 242 15.d) Paul Sanderson re: Request for Code of Conduct Review. Authorized under Section 239 of the Municipal Act, 2001, as amended, where a matter discussed at a Closed Session meeting remains confidential,no member shall disclose the content of that matter, or the substance of the deliberations of a Closed Session meeting. Members shall not permit any persons, other than those who are entitled thereto, to have access to confidential information. Members’shall not disclose or release by any means to any member of the public either in verbal or written form any confidential information acquired by virtue of their office, except when required to do so by law. Particular care should be exercised in ensuring the confidentiality of restrictive information. The following is in no way an exhaustive list of information that is to be protected, but it shall provide guidance as to the nature of the information to be protected: a)The security of the property of the municipality or local board; b)Personnel matters about an identifiable individual, including municipal employees; c)A proposed or pending acquisition or disposition of land by the municipality or local board; d)Labour relations oremployee negotiations; e)Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality; f)Advice that is subject to solicitor-client privilege, including communications necessary for that purpose; g)A matter in respect of which a council, board, committee or other body may hold a closed meeting under another Act; h)Items under negotiation, or personnel matters; i)Information that infringes on the rights of others (e.g. sources of complaints where the identity of a complainant is given in confidence); j)Price schedules in contract tender or Request For Proposal submissions as specified; k)Information deemed to be “personal information” under the Municipal Freedom of Information and Protection of Privacy Act; l)Statistical data required by law not to be released (e.g. certain census or assessment data); and, m)Any and all statements that have been provided in confidence. The above list is providedas an example and is not inclusive. Requests for information will be referred to the appropriate staff to be addressed as either an informal request for Page 5of 9 Page 214 of 242 15.d) Paul Sanderson re: Request for Code of Conduct Review. access to municipal records or as a formal request under the Municipal Freedom of Information and Protection of Privacy Act. Conflict ofInterest and Improper Use of Influence Members of Council will recognize their obligation to follow and respect the provisions of the Municipal Conflict of Interest Act, as amended. The onus is on the member of Council to disclose any possible conflicts of interest. No member shall use the influence of their office for any purpose other than for the exercise of their official duties. No member shall seek or obtain by reason of their office any personal privilege or private advantage with respect to Township services not otherwise available to the general public and not consequentialto their official duties. Conduct at Meetings During Council, committees, or any other advisory committee meetings, or working group meetings, members shall conduct themselveswith decorum and in accordance with the Township’s Procedural By-law. Respect for delegations and for fellow Council members and staff requires that all members show courtesy and not distract from the business of Council during presentations and when other members have the floor. In addition to this, meetings shall provide a platform for transparent and healthy debate among members. Acceptance of Gifts Members of Councilshall not accept gifts except as may be permitted under POL-HR- 4.07 Receipt of Gifts policy. Expenses Members of Council shall comply with the provisions of the Township’s applicable policies relative to per diem payments and expenses governing reimbursement for attendance at meetings, conferences, seminars, training courses,and workshops. Use of Township Property, Services and Other Resources Members shall not use any Township property, equipment, services, or supplies other than for purposes connected with the discharge of their official duties or associated community activities having the sanction of Council. Members shall not obtain financial gain from the use of Township developedintellectual property, computer programs, technology innovation, or other kinds of property, while an elected official or thereafter. All such property remains the exclusive property of the Township. Conduct of a Political Nature Members shall comply with the Township Policy POL-ADM-11,regulating the Use of Corporate Resources During Elections. No member shall use Township facilities, Page 6of 9 Page 215 of 242 15.d) Paul Sanderson re: Request for Code of Conduct Review. services or property for their re-election campaign. Further, no member shall use the services of the Township employees for their re-election campaign during hours in which the employees are in the paid employment of the Township. Discreditable Conduct Members shall abide by the provisions of the Human Rights Code and, in doing so, shall treat every person with dignity, understanding,and respect for the right to equality and the right to an environment that is safe and free from harassment and discrimination. Harassment may bedefined as any behaviour by any person that is directed at or is offensive to another person on the grounds of race, ancestry, place of origin, colour, ethnic origin, citizenship, creed, sex, sexual orientation, gender identity, gender expression, age, marital status, family status, disability and receipt of public assistance, and other grounds under the provisions of the Ontario Human Rights Code. Members shall comply with POL-HS-2-01-02,Respect in the Workplace (Harassment and Violence)Policy. Discrimination or harassment of another member, staff, or any member of the public isdeemedmisconduct. All persons shall be treated fairly in the workplace in an environment free of discrimination and/or personal harassment. Public Input Council will periodically use formal and informal opportunities to seek public input as a component of the decision making process which have broad impacts on the community. The purpose ofthe exercise will be to provide stakeholders with a mechanism to provide opinions and advice so that the widest range of views and information is available before final decisions are made. Council may, from time to time, establish committees to provide advice on specific issues. Such committees shall not be established without the sanction of Council. Professional Development Members of Council have an obligation to promote, support, pursue,and partake in opportunities for professional development. 5.Consequences of Misconduct EveryMemberofCouncil whofailstomeet their obligations underthisCodeis subjecttoanyoneoracombinationofconsequencesbelowasdetermined bythe appointed IntegrityCommissioner: a)Reprimand in Open Council (Censure); b)Suspension of office for a period of not more 90 business days; Page 7of 9 Page 216 of 242 15.d) Paul Sanderson re: Request for Code of Conduct Review. c)Suspension of honorariums for a period of not more than 90 business days; d)Removal of honorariums for period of not more than 90 business days; e)Removal from committees of Council; f)Any combination of the above. 6.Investigation of Complaint Any person may file a complaint regarding the conduct of a Member of Council. A Complaint must be made in writing, identifying the section(s) of the Code which they believe has been violated, signed by the person making the complaint and accompanied by a supporting affidavit. Forms will be providedby the Clerk’s Office. The Clerk, upon receipt of a complete complaint shall acknowledge receipt of the complaint and forward tothe CAO to review the complaint and determine whether an investigation should be commenced. Where it is determined that a further review and investigation may be required, the complaint shall be forwarded to the appointed Integrity Commissioner. The Integrity Commissioner may investigate the complaint(s), make findings, and report to Council on breaches, or potential breaches, of this Code. The Integrity Commissioner will also recommend to Council what the appropriate consequences ofthe breach may be. Where the Integrity Commissioner appointed for the municipality cannot orwill not make a determination regarding a complaint, Council may pass a resolution requesting a the Ontario Superior Court of Justice to conduct an investigation of the member's conduct under Section 274(1) of the Municipal Act, 2001 as amended. Shouldit be determined that a breach has occurred; the consequences contained in this policy shall be considered along with all other penalties provided for in other acts of the legislature. All complaints containing allegations of corruption or other criminal conduct will be referred to the police. The Integrity Commissioner shall conduct the investigation in accordance with the principles as set out in the Public Inquiries Act. In conducting the investigation, the Integrity Commissioner must maintain records of information gathered and witnesses interviewed. Investigations are to be conducted in private, and all information is to be treated as confidential. The Integrity Commissioner shallprovide areportto Councilin Open Session, whichshallcontaintheCommissioner'sopinionasto whether abreach of this Codehas occurred along with any recommended consequences or Page 8of 9 Page 217 of 242 15.d) Paul Sanderson re: Request for Code of Conduct Review. berequired toacceptordecline,byarecorded vote,the sanctions.Council shall report ofthe Commissioner. TheCouncilbodywillberesponsiblefortheimplementationofany consequences, penaltiesorsanctionsagainstitsmembers. If the Integrity Commissioner finds that a complaint has been filedthat is malicious, frivolous, vexatious, or hasno basis in fact, the complainant may be required to reimburse the municipality forthe Integrity Commissioner's fees and costs associated with the complaint. 7.Advice on Potential Breaches The appointed Integrity Commissioner may advise Members ofCouncil on potential breaches of the Code. Members who receive advice are entitled to rely on it, and will not be subject to sanctions should they have relied on the advice and are still found to be in breach of the Code. 8.Other Limitation Nothing in this Policyshall preclude a member of Council from performing their job as Mayor, Deputy Mayor, or Councillor, nor inhibit them from representing the interests of the constituents who elected them. Implementation Upon adoption of the Council Code of Conduct and thereafter at the beginning of each term, members of Council will be expected to sign a copy of the Council Code of Conduct to convey to each other and all stakeholders that they have read, understood, and accepted the terms of the Code. Council members are expected to formally and informally review their adherence to the provisions of the Code on a regular basis or when so requested by Council. Enforcement That, in accordance with the Municipal Act, the Township Clerk be authorized and directed to take the necessaryaction to give effect to this Policy. Page 9of 9 Page 218 of 242 15.e) After 1:30 p.m. Reconvene Eric Harkonen, Vetta Spa Inc. re: Vetta ... Page 219 of 242 15.e) After 1:30 p.m. Reconvene Eric Harkonen, Vetta Spa Inc. re: Vetta ... Page 220 of 242 15.e) After 1:30 p.m. Reconvene Eric Harkonen, Vetta Spa Inc. re: Vetta ... Page 221 of 242 15.e) After 1:30 p.m. Reconvene Eric Harkonen, Vetta Spa Inc. re: Vetta ... Page 222 of 242 15.e) After 1:30 p.m. Reconvene Eric Harkonen, Vetta Spa Inc. re: Vetta ... Page 223 of 242 15.e) After 1:30 p.m. Reconvene Eric Harkonen, Vetta Spa Inc. re: Vetta ... Page 224 of 242 15.e) After 1:30 p.m. Reconvene Eric Harkonen, Vetta Spa Inc. re: Vetta ... Page 225 of 242 15.e) After 1:30 p.m. Reconvene Eric Harkonen, Vetta Spa Inc. re: Vetta ... Page 226 of 242 15.e) After 1:30 p.m. Reconvene Eric Harkonen, Vetta Spa Inc. re: Vetta ... Page 227 of 242 15.e) After 1:30 p.m. Reconvene Eric Harkonen, Vetta Spa Inc. re: Vetta ... Page 228 of 242 15.e) After 1:30 p.m. Reconvene Eric Harkonen, Vetta Spa Inc. re: Vetta ... Page 229 of 242 15.e) After 1:30 p.m. Reconvene Eric Harkonen, Vetta Spa Inc. re: Vetta ... Page 230 of 242 15.e) After 1:30 p.m. Reconvene Eric Harkonen, Vetta Spa Inc. re: Vetta ... Page 231 of 242 15.e) After 1:30 p.m. Reconvene Eric Harkonen, Vetta Spa Inc. re: Vetta ... Page 232 of 242 15.e) After 1:30 p.m. Reconvene Eric Harkonen, Vetta Spa Inc. re: Vetta ... Page 233 of 242 15.e) After 1:30 p.m. Reconvene Eric Harkonen, Vetta Spa Inc. re: Vetta ... Page 234 of 242 17.a) 2019-068: A By-law to Appoint Building Inspectors and to Repeal By... Building Code Act, 1992, Page 235 of 242 17.b) 2019-069: A By-law to Enter into a Wildland Firefighting Agreement... Page 236 of 242 17.b) 2019-069: A By-law to Enter into a Wildland Firefighting Agreement... Page 237 of 242 17.b) 2019-069: A By-law to Enter into a Wildland Firefighting Agreement... . Page 238 of 242 17.b) 2019-069: A By-law to Enter into a Wildland Firefighting Agreement... Page 239 of 242 17.b) 2019-069: A By-law to Enter into a Wildland Firefighting Agreement... Page 240 of 242 17.b) 2019-069: A By-law to Enter into a Wildland Firefighting Agreement... Page 241 of 242 19.a) 2019-066: Being a by-law to confirm the proceedings of the Council... Municipal Act, 2001, S.O. 2001, C. 25, as amended Page 242 of 242