06 12 2019 Council Minutesg000,21g "D
Township of
Proud Heritage, Exciting Future
Wednesday, June 12, 2019
The Township of Oro-Medonte
Council Meeting Minutes
Council Chambers
2018-2022 Council
Present: Mayor H.S. Hughes
Deputy Mayor Scott Jermey
Councillor Ian Veitch
Councillor Scott Macpherson
Councillor Cathy Keane
Councillor Shawn Scott
Councillor Randy Greenlaw
Time: 8:34 a.m.
Staff Robin Dunn, Chief Administrative Officer
Present: Mark DesLauriers, Chief Financial Officer/Treasurer
Andria Leigh, Director, Development Services
Shawn Binns, Director, Operations and Community Services
Donna Hewitt, Director, Corporate Services
Hugh Murray, Director, Fire & Emergency Services/Fire Chief
Tamara Obee, Manager, Human Resources, Health & Safety
Curtis Shelswell, Chief Municipal Law Enforcement Officer
Mel Brown, Fire Prevention
Jenny Leggett, Communications & Public Relations Officer
Janette Teeter, Supervisor, Clerk's Services/Deputy Clerk
Shannon Stewart, Deputy Treasurer/Tax Collector
Vanessa Cooper, Executive Assistant, Mayor & Council and CAO
Marie Brissette, Special Projects Coordinator
1. Call to Order - Moment of Reflection:
Mayor H.S. Hughes assumed the Chair, called the meeting to order followed by a moment of
reflection.
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Council Meeting Minutes — Wednesday, June 12, 2019.
2. Adoption of Agenda:
a) Motion to Adopt the Agenda.
Motion No. C190612-1
Moved by Keane, Seconded by Veitch
Be it resolved that the agenda for the Council meeting of Wednesday, June 12, 2019 be
received and adopted.
Carried.
Motion No. C190612-2
Moved by Scott, Seconded by Jermey
Be it resolved that Rule 14.21a) of Procedural By-law No. 2017-165 be suspended in order
to allow the meeting to proceed past the 4 hour adjournment requirement.
Carried.
3. Disclosure of Pecuniary Interest:
Councillor Greenlaw declared a pecuniary interest on Item 8a) Todd Jenereaux, Executive
Vice President, Republic Live, on behalf of Burl's Creek Event Grounds Inc., re: Sound Level
Restrictions/Monitoring Levels for Large Scale Events and Memorandum of Understanding
(MOU) Conditions and the Special Event Permit process [Refer to Item 12b)] and Item 12b)
OCS2019-17, Shawn Binns, Director, Operations and Community Services re: 2019 Burl's
Creek, Special Events — Rolling Stones, Big Sky Music Festival and Boots and Hearts as his
business has provided ATM Services for this property for over 10 years. Councillor
Greenlaw left the table and did not participate in the discussion or vote on this item.
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Council Meeting Minutes — Wednesday, June 12, 2019.
4. Closed Session Items:
a) Motion to go In Closed Session.
Motion No. C190612-3
Moved by Keane, Seconded by Veitch
Be it resolved that we do now go in Closed Session at 8:35 a.m. to discuss
• Acquisition/disposition of land (Lake Simcoe Regional Airport) (Edgar Community Hall);
• Labour relations/employee negotiations (Corporate Staffing Update); (Collective Bargaining);
(Legislative Compliance);
• Solicitor -client privilege (Short Term Rentals (Airbnb));
• Education or training of members in accordance with Section 239 (3.1) of the Municipal Act,
2001, as amended (Conduct Policies);
• Position, plan, procedure, criteria or instruction to be applied to any negotiations related to
the municipality (West 1/2 Lot 11, Concession 8).
Carried.
b) Motion to Rise and Report.
Motion No. C190612-4
Moved by Keane, Seconded by Veitch
Be it resolved that we do now Rise at 10:29 a.m. and Recess until 10:30 a.m. at which time we
shall Report on the Closed Session Items 4
c) Robin Dunn, CAO re: Labour relations/employee negotiations (Corporate Staffing Update).
d) Robin Dunn, CAO; Tamara Obee, Manager, Human Resources, Health & Safety re: Labour
Relations/employee negotiations (Legislative Compliance).
and that Closed Session Items 4
e) Robin Dunn, CAO; Donna Hewitt, Director, Corporate Services re: Acquisition/disposition of
land (Lake Simcoe Regional Airport).
f) Robin Dunn, CAO; Andria Leigh, Director, Development Services re: Solicitor -client privilege
(Short Term Rentals (Airbnb)).
g) Robin Dunn, CAO re: Labour relations/employee negotiations (Collective Bargaining).
h) Robin Dunn, CAO; Andria Leigh, Director, Development Services re: A position, plan,
procedure, criteria or instruction to be applied to any negotiations related to the municipality
(West 1/2 Lot 11, Concession 8).
i) Shawn Binns, Director, Operations and Community Services re: Acquisition/disposition of land
(Edgar Community Hall).
j) Robin Dunn, CAO; Karen Way, Clerk re: Education or training of members (Conduct Policies).
be brought forward to Item 18 Closed Session Items (Unfinished Items).
Carried.
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Council Meeting Minutes — Wednesday, June 12, 2019.
c) Robin Dunn, CAO re: Labour relations/employee negotiations (Corporate Staffing Update).
The following staff were present:
Robin Dunn, CAO/Acting Clerk
Tamara Obee, Manager, Human Resources, Health & Safety
Motion No. C190612-5
Moved by Scott, Seconded by Jermey
Be it resolved
1. That the confidential verbal information presented by Robin Dunn, CAO and Tamara
Obee, Manager, Human Resources, Health & Safety re: Labour relations/employee
negotiations (Corporate Staffing Update) be received.
2. That Mayor Hughes be authorized to execute the appropriate correspondence on behalf
of Council.
Carried.
d) Robin Dunn, CAO; Tamara Obee, Manager, Human Resources, Health & Safety re:
Labour Relations/employee negotiations (Legislative Compliance).
The following staff were present:
Robin Dunn, CAO/Acting Clerk
Tamara Obee, Manager, Human Resources, Health & Safety
Motion No. C190612-6
Moved by Veitch, Seconded by Keane
Be it resolved that the confidential verbal information presented by Robin Dunn, CAO;
and Tamara Obee, Manager, Human Resources, Health & Safety re: Labour
Relations/employee negotiations (Legislative Compliance) be received and endorsed.
Carried.
Item 4f) was partially discussed during this Closed Session.
Councillor Macpherson arrived @ 9:50 a.m. during Item 4f).
Staff Present:
Robin Dunn, CAO
Andria Leigh, Director, Development Services
Donna Hewitt, Director, Corporate Services;
Curtis Shelswell, Chief Municipal Law Enforcement Officer
Jenny Leggett, Communications & Public Relations Officer
Janette Teeter, Supervisor, Clerk's Services/Deputy Clerk;
Vanessa Cooper, Executive Assistant, Mayor & Council and CAO
Ed Veldboom, Russel Christie LLP
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Council Meeting Minutes —Wednesday, June 12, 2019.
5. Minutes of Council and Committees:
a) Minutes of Council meeting held on Wednesday, May 22, 2019.
Motion No. C190612-7
Moved by Scott, Seconded by Jermey
Be it resolved that the draft minutes of the Council meeting held on Wednesday, May
22, 2019 be received and adopted as printed and circulated.
Carried.
6. Recognition of Achievements:
None.
7. Public Meetings:
None.
9. Presentations:
a) MBD Consulting re: Oro-Medonte Community Satisfaction Survey 2019.
Motion No. C190612-8
Moved by Keane, Seconded by Veitch
Be it resolved that the PowerPoint presentation dated June, 2019 and provided by MDB
Insight re: Oro-Medonte Community Satisfaction Survey 2019 be received and considered in
conjunction with Item 12a) Report No. CS2019-11.
Carried.
Mayor H.S. Hughes inquired if there were any Open Forum comments for Item 12a).
No Open Forum comments were provided.
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Council Meeting Minutes — Wednesday, June 12, 2019.
12. Reports of Municipal Officers
a) CS2019-11, Donna Hewitt, Director, Corporate Services re: Corporate Strategic
Planning Process.
Motion No. C190612-9
Moved by Jermey, Seconded by Veitch
Be it resolved that the Township's corporate strategic planning process proceed, as
amended, until the Fall 2019 following the regional government review
Carried.
8. Deputations:
a) Todd Jenereaux, Executive Vice President, Republic Live, on behalf of Burl's Creek
Event Grounds Inc., re: Sound Level Restrictions/Monitoring Levels for Large Scale
Events and Memorandum of Understanding (MOU) Conditions and the Special Event
Permit process [Refer to Item 12b)].
Councillor Greenlaw declared a pecuniary interest on Item 8a) Todd Jenereaux, Executive
Vice President, Republic Live, on behalf of Burl's Creek Event Grounds Inc., re: Sound Level
Restrictions/Monitoring Levels for Large Scale Events and Memorandum of Understanding
(MOU) Conditions and the Special Event Permit process [Refer to Item 12b)] and Item 12b)
OCS2019-17, Shawn Binns, Director, Operations and Community Services re: 2019 Burl's
Creek, Special Events — Rolling Stones, Big Sky Music Festival and Boots and Hearts as his
business has provided ATM Services for this property for over 10 years. Councillor
Greenlaw left the table and did not participate in the discussion or vote on this item.
Motion No. C190612-10
Moved by Scott, Seconded by Jermey
Be it resolved that the correspondence dated May 27, 2019 and information provided by
Todd Jenereaux, Executive Vice President, Republic Live, on behalf of Burl's Creek Event
Grounds Inc. re: Sound Level Restrictions/Monitoring Levels for Large Scale Events and
Memorandum of Understanding (MOU) Conditions and the Special Event Permit process be
received and considered in conjunction with Item 12b) Report No. OCS2019-17.
Carried.
10.Identification From the Public of an Agenda Item of Interest:
None.
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Council Meeting Minutes —Wednesday, June 12, 2019.
11.Open Forum:
One (1) individual requested clarification with respect to process for Item 4f).
Andria Leigh, Director, Development Services provided a response.
12. Reports of Municipal Officers:
b) OCS2019-17, Shawn Binns, Director, Operations and Community Services re: 2019
Burl's Creek, Special Events — Rolling Stones, Big Sky Music Festival and Boots and
Hearts.
Councillor Greenlaw declared a pecuniary interest on Item 8a) Todd Jenereaux,
Executive Vice President, Republic Live, on behalf of Burl's Creek Event Grounds Inc.,
re: Sound Level Restrictions/Monitoring Levels for Large Scale Events and
Memorandum of Understanding (MOU) Conditions and the Special Event Permit
process [Refer to Item 12b)] and Item 12b) OCS2019-17, Shawn Binns, Director,
Operations and Community Services re: 2019 Burl's Creek, Special Events — Rolling
Stones, Big Sky Music Festival and Boots and Hearts as his business has provided
ATM Services for this property for over 10 years. Councillor Greenlaw left the table and
did not participate in the discussion or vote on this item.
Motion No. C190612-11
Moved by Scott, Seconded by Jermey
Be it resolved
1. That Report No. OCS2019-17, Shawn Binns, Director, Operations and Community
Services re: 2019 Burl's Creek, Special Events — Rolling Stones, Big Sky Music
Festival and Boots and Hearts be received and adopted.
2. That staff proceed as directed by Council to prepare the draft 2019 Memorandum of
Understanding with Burl's Creek Event Ground based on the following direction:
3.
13
• Waive securities in the Memorandum of Understanding;
• Support the Burl's Creek request for sound levels and duration for the Rolling
Stones event only in the interest of public safety.
That the draft memorandum of understanding be brought forward for Council's
approval at its meeting of June 19, 2019.
That Council approve the issuance of Special Event Permits for the Rolling Stones,
Big Sky Music Festival and the Boots and Hearts Music Festival conditional upon the
receipt of the necessary approvals and documentation required by the Township's
Special Event Bylaw, including the 2019 Memorandum of Understanding.
Carried.
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Council Meeting Minutes — Wednesday, June 12, 2019.
e) HR2019-4, Tamara Obee, Manager, Human Resources, Health & Safety re: Human
Resources/Health & Safety Policies.
Motion No. C190612-12
Moved by Veitch, Seconded by Keane
Be it resolved
1. That Report No. HR2019-4, Tamara Obee, Manager, Human Resources, Health & Safety
re: Human Resources/Health & Safety Policies be received and adopted.
2. That amended draft:
• Health & Safety Policy Number 2-01-02 —Respect in the Workplace (Harassment &
Violence), and
• Human Resources Policy Number 2.04 — Probationary Period; 3.11 Criminal Record
Check — Vulnerable Sector Screening
be enacted effective immediately.
3. That draft Human Resources Policy Number 5.08 — Accommodation of Time Required for
Religious Observation Policy be enacted effective immediately.
4. That staff be advised accordingly.
Carried.
f) DS2019-74, Derek Witlib, Manager, Planning Services re: Site Plan Control By -Law
Update [Refer to Item 17b)].
Motion No. C190612-13
Moved by Scott, Seconded by Greenlaw
Be it resolved
1. That Report No. DS2019-74, Derek Witlib, Manager, Planning Services re: Site Plan
Control By -Law Update be received and adopted.
2. That the recommendations outlined in Report No. DS2019-74 be approved in order to
identify additional forms of development as subject to Site Plan Control.
3. That draft By -Law No. 2019-056 be brought forward for Council's consideration.
Carried.
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Council Meeting Minutes —Wednesday, June 12, 2019.
d) OCS2019-18, Shawn Binns, Director, Operations and Community Services re:
Operations and Community Services Fees and Charges Review [Refer to Item 17d)].
Motion No. C190612-14
Moved by Jermey, Seconded by Scott
Be it resolved
1. That Report No. OCS2019-18, Shawn Binns, Director, Operations and Community
Services re: Operations and Community Services Fees and Charges Review be received
and adopted.
2. That the proposed fees outlined in Table 3 of Report No. OCS2019-18 be approved and
implemented for the 2019/20 ice season.
3. That the appropriate by-law be brought forward for Council's consideration.
Carried.
14. Consent Agenda:
a) Announcements of Interest to the Public:
1. Carley Community Hall, 396 Warminster Sideroad, Pasta Dinner and Silent Auction,
June 7, 2019, 5:30 or 7:00 p.m. sittings.
2. Touch a Truck, June 16, 2019, 10:00 a.m. - 2:00 p.m., Horseshoe Resort.
3. Oro-Medonte Horticultural Society, Summer Garden Tour, July 14, 2019, Horseshoe
Valley & Bidwell Road Area.
b) Minutes of Barrie Public Library Board meeting held on Thursday, April 25, 2019.
Staff Recommendation: Receive for Information Only.
c) Barrie Public Library re: What's Happening at Your Library, Edition 31, June -August
2019.
Staff Recommendation: Receive for Information Only.
d) Minutes of Lake Simcoe Region Conservation Authority meeting held on Friday, April
26, 2019.
Staff Recommendation: Receive for Information Only.
e) Lake Simcoe Region Conservation Authority (LSRCA) re: 2019 LSRCA - Budget and
Municipal Levies.
Staff Recommendation: Receive for Information Only.
f) Lake Simcoe Region Conservation Authority (LSRCA) re: Report No. 29-19-BOD re:
Modernizing Conservation Authority Operations - Conservation Authorities Act, ERO
No. 013-5018.
Staff Recommendation: Receive for Information Only.
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Council Meeting Minutes —Wednesday, June 12, 2019.
g) Town of Wasaga Beach re: Regional (County) Government Review.
Staff Recommendation: Receive for Information Only.
h) Simcoe County District School Board (SCDSB) re: Notice of Passing of an Amending
Education Development Charges By -Law by SCDSB.
Staff Recommendation: Receive for Information Only.
i) Correspondence received re: Bill 108, More Homes, More Choice Act, 2019.
1. Town of Halton Hills dated May 28, 2019;
2. The Regional Municipality of York dated May 17, 2019;
3. Grey County dated May 28, 2019;
4. Town of Grimsby received May 27, 2019.
Staff Recommendation: Receive for Information Only.
j) Correspondence received re: Short Term Rentals (Airbnb's).
1. Darlene Avery dated May 24, 2019
2. Aubrey Brasdeo dated June 4, 2019
3. Vera Cameron -van Amelsvoort dated June 2, 2019
4. John and Janet Fawcett dated May 21, 2019
5. Harry Kruse / Leanne Worsfold dated June 5, 2019
6. Pamela and Tracy LeMay dated May 21, 2019
7. Bruce and Anne Magee dated May 22, 2019
8. Frank Maw dated June 4, 2019
9. Shannon, Ryan, Charlie, Van & Daisy Russell dated June 4, 2019
10. Barry Sookman dated May 22, 2019
11. Luke Xia dated June 4, 2019
12. Resident dated May 29, 2019
13. Resident received May 27, 2019
Staff Recommendation: Receive and Consider in Conjunction with Draft By -Law.
k) Correspondence received from Diane Straus re: Open Air Burning Permit.
Staff Recommendation: Receive and Consider in Conjunction with Report/Draft
By -Law.
Marlin Horst, President, Board of Directors, Federation of Ontario Cottagers'
Associations (FOCA) re: Rural Ontario, We're In This Together.
Staff Recommendation: Receive for Information Only.
m) BILD News, June, 2019.
Staff Recommendation: Receive for Information Only.
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Council Meeting Minutes — Wednesday, June 12, 2019.
Motion No. C190612-15
Moved by Keane, Seconded by Veitch
Be it resolved that the staff recommendations with respect to items listed under Consent
Agenda be adopted as printed:
a) Announcements of Interest to the Public:
1. Carley Community Hall, 396 Warminster Sideroad, Pasta Dinner and Silent Auction,
June 7, 2019, 5:30 or 7:00 p.m. sittings.
2. Touch a Truck, June 16, 2019, 10:00 a.m. - 2:00 p.m., Horseshoe Resort.
3. Oro-Medonte Horticultural Society, Summer Garden Tour, July 14, 2019, Horseshoe
Valley & Bidwell Road Area.
b) Minutes of Barrie Public Library Board meeting held on Thursday, April 25, 2019.
Received for Information Only.
c) Barrie Public Library re: What's Happening at Your Library, Edition 31, June -August 2019.
Received for Information Only.
d) Minutes of Lake Simcoe Region Conservation Authority meeting held on Friday, April 26,
2019.
Received for Information Only.
e) Lake Simcoe Region Conservation Authority (LSRCA) re: 2019 LSRCA - Budget and
Municipal Levies.
Received for Information Only.
f) Lake Simcoe Region Conservation Authority (LSRCA) re: Report No. 29-19-BOD re:
Modernizing Conservation Authority Operations - Conservation Authorities Act, ERO No.
013-5018.
Received for Information Only.
g) Town of Wasaga Beach re: Regional (County) Government Review.
Received for Information Only.
h) Simcoe County District School Board (SCDSB) re: Notice of Passing of an Amending
Education Development Charges By -Law by SCDSB.
Received for Information Only.
Correspondence received re: Bill 108, More Homes, More Choice Act, 2019.
1. Town of Halton Hills dated May 28, 2019;
2. The Regional Municipality of York dated May 17, 2019;
3. Grey County dated May 28, 2019;
4. Town of Grimsby received May 27, 2019.
Received for Information Only.
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Council Meeting Minutes — Wednesday, June 12, 2019.
j) Correspondence received re: Short Term Rentals (Airbnb's).
1. Darlene Avery dated May 24, 2019
2. Aubrey Brasdeo dated June 4, 2019
3. Vera Cameron -van Amelsvoort dated June 2, 2019
4. John and Janet Fawcett dated May 21, 2019
5. Harry Kruse / Leanne Worsfold dated June 5, 2019
6. Pamela and Tracy LeMay dated May 21, 2019
7. Bruce and Anne Magee dated May 22, 2019
8. Frank Maw dated June 4, 2019
9. Shannon, Ryan, Charlie, Van & Daisy Russell dated June 4, 2019
10. Barry Sookman dated May 22, 2019
11. Luke Xia dated June 4, 2019
12. Resident dated May 29, 2019
13. Resident received May 27, 2019
Received and to Consider in Conjunction with Draft By -Law.
k) Correspondence received from Diane Straus re: Open Air Burning Permit.
Received and to Consider in Conjunction with Report/Draft By -Law.
1) Marlin Horst, President, Board of Directors, Federation of Ontario Cottagers' Associations
(FOCA) re: Rural Ontario, We're In This Together.
Received for Information Only.
m) BILD News, June, 2019.
Received for Information Only.
Carried.
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Council Meeting Minutes — Wednesday, June 12, 2019.
15. Communications/Petitions:
a) Brandon Amyot, President, Fierte Simcoe Pride re: Request for a Flag Raising on
Monday, July 29, 2019, 1:00 p.m. and Request for Proclamation, July 29-August 11,
2019, "Fierte Simcoe Pride".
Motion No. C190612-16
Moved by Greenlaw, Seconded by Scott
Be it resolved
1. That the correspondence from Brandon Amyot, President, Fierte Simcoe Pride re:
Request for a Flag Raising on Monday, July 29, 2019, 1:00 p.m. and Request for
Proclamation, July 29-August 11, 2019, "Fierte Simcoe Pride" be received.
2. That the request for a flag raising ceremony on July 29, 2019, 1:00 p.m. at the Township
Administration Building be approved.
3. That July 29-August 11, 2019 be proclaimed "Fierte Simcoe Pride".
4. That the flag be flown through the proclamation period.
5. That the proclamation be posted on the Township's website and the CAO's Office
coordinate the flag raising ceremony in accordance with Township's Flag Etiquette
Policy.
6. That the applicant be advised of Council's decision under the Mayor's signature.
Carried.
b) Anthony B. Keene re: Request for Flag Raising and Proclamation, August 9, 2019 as
"National Peacekeepers' Day".
Motion No. C190612-17
Moved by Keane, Seconded by Veitch
Be it resolved
1. That the correspondence from Anthony B. Keene re: Flag Raising and Proclamation,
August 9, 2019 as "National Peacekeepers' Day" be received.
2. That August 9, 2019 be proclaimed "National Peacekeepers' Day".
3. That the request for a flag raising ceremony at the Township Administration Building be
approved potentially for Wednesday, August 14, 2019.
4. That the flag be flown through the proclamation period.
5. That the proclamation be posted on the Township's website and the CAO's Office
coordinate the flag raising ceremony in accordance with Township's Flag Etiquette
Policy.
6. That the applicant be advised of Council's decision under the Mayor's signature.
Carried.
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Council Meeting Minutes — Wednesday, June 12, 2019.
17. By -Laws:
a) By -Law No. 2019-056: A By -Law to Designate Areas of the Township of Oro-Medonte as
Site Plan Control Areas and to Repeal By -Law No. 2015-086.
b) By -Law No. 2019-058: A By -Law to adopt the estimates of all amounts required during the
year and for levying the tax rates for the year 2019.
c) By -Law No. 2019-060: A By -Law to Amend By -Law, 2018-044, "A By-law of The
Corporation of the Township of Oro-Medonte to Provide for the Imposition of Fees or
Charges" (Fees and Charges By-law).
Motion No. C190612-18
Moved by Greenlaw, Seconded by Scott
Be it resolved
a) By -Law No. 2019-056: A By-law to Designate Areas of the Township of Oro-Medonte as Site
Plan Control Areas and to Repeal By -Law No. 2015-086.
b) By -Law No. 2019-058: A By-law to adopt the estimates of all amounts required during the
year and for levying the tax rates for the year 2019.
c) By -Law No. 2019-060: A By -Law to Amend By -Law, 2018-044, "A By-law of The Corporation
of the Township of Oro-Medonte to Provide for the Imposition of Fees or Charges"(Fees and
Charges By-law).
be read a first, second and third time, passed, be engrossed by the Deputy Clerk, signed and
sealed by the Mayor.
Carried.
Council recessed at 1:00 and reconvened at 1:30 p.m.
c) FES2019-2, Mel Brown, Fire Prevention; Marie Brissette, Special Projects Coordinator re:
Open Air Burning Permit Process and Draft By -Law.
Motion No. C190612-19
Moved by Scott, Seconded by Veitch
Be it resolved
1. That Report No. FES2019-2, Mel Brown, Fire Prevention; Marie Brissette, Special
Projects Coordinator re: Open Air Burning Permit Process and Draft By -Law be
received.
2. That Option #3 be endorsed, in principle, by Council.
3. That Draft June 12, 2019 Open Air Burning Permit By -Law be brought back for Council's
consideration.
4. That the suggestions/comments from Council be incorporated into an updated draft by-
law.
5. And further that staff present a safety and education communications plan for the
implementation of the Burning Permit process.
Carried.
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Council Meeting Minutes —Wednesday, June 12, 2019.
13. Reports of Members of Council:
a) Updates from Council Representatives — County of Simcoe and Township Partners
and Agencies.
The following members of Council provided updates:
Mayor H.S. Hughes
Deputy Mayor Jermey
Councillor Macpherson
Councillor Scott
12. Reports of Municipal Officers:
g) CAO2019-3, Robin Dunn, CAO re: Service Delivery and Technology Continuous
Improvements, Efficiencies, and Modernization [to be distributed].
Motion No. C190612-20
Moved by Veitch, Seconded by Macpherson
Be it resolved
1. That the PowerPoint presentation provided by Robin Dunn, CAO re: Service Delivery
Efficiencies and Continuous Improvement be received.
2. And That Council endorses the following corporate initiatives and be supported
through the recent provincial modernization funding allocation:
• updated and expanded asset management;
• updated development charge study and community benefit charge;
• enterprise resource planning terms of reference;
• enhanced Township website — citizen portal;
• automation efficiencies.
Carried.
16. Notice of Motions:
None.
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Council Meeting Minutes — Wednesday, June 12, 2019.
Councillor Macpherson left for the remainder of the meeting.
In the absence of Mayor H.S. Hughes, Deputy Mayor Jermey assumed the Chair.
18.Closed Session Items (Unfinished Items):
Motion No. C190612-21
Moved by Veitch, Seconded by Keane
Be it resolved that we do now go in Closed Session at 3:10 p.m. to discuss
• Acquisition/disposition of land (Lake Simcoe Regional Airport) (Edgar Community Hall);
• Labour relations/employee negotiations (Collective Bargaining);
• Solicitor -client privilege (Short Term Rentals (Airbnb));
• Education or training of members in accordance with Section 239 (3.1) of the Municipal
Act, 2001, as amended (Conduct Policies);
• Position, plan, procedure, criteria or instruction to be applied to any negotiations related
to the municipality (West 1/2 Lot 11, Concession 8).
Carried.
Mayor H.S. Hughes arrived at 3:15 p.m. and assumed the Chair.
Motion No. C190612-22
Moved by Scott, Seconded by Greenlaw
Be it resolved that we do now Rise at 5:20 p.m. and Report on the Closed Session
Items 4
e) Robin Dunn, CAO; Donna Hewitt, Director, Corporate Services re:
Acquisition/disposition of land (Lake Simcoe Regional Airport).
f) Robin Dunn, CAO; Andria Leigh, Director, Development Services re: Solicitor -client
privilege (Short Term Rentals (Airbnb)).
g) Robin Dunn, CAO re: Labour relations/employee negotiations (Collective
Bargaining).
h) Robin Dunn, CAO; Andria Leigh, Director, Development Services re: A position,
plan, procedure, criteria or instruction to be applied to any negotiations related to the
municipality (West 1/2 Lot 11, Concession 8).
i) Shawn Binns, Director, Operations and Community Services re: Acquisition/
disposition of land (Edgar Community Hall).
and that Item 4j) Robin Dunn, CAO; Karen Way, Clerk re: Education or training of
members (Conduct Policies) be brought forward to a future meeting.
Carried.
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Council Meeting Minutes —Wednesday, June 12, 2019.
f) Andria Leigh, Director, Development Services re: Solicitor -client privilege (Short
Term Rentals (Airbnb)).
Staff Present:
Robin Dunn, CAO
Mark DesLauriers, Chief Financial Officer/Treasurer
Andria Leigh, Director, Development Services
Curtis Shelswell, Chief Municipal Law Enforcement Officer
Janette Teeter, Supervisor, Clerk's Services/Deputy Clerk;
Vanessa Cooper, Executive Assistant, Mayor & Council and CAO
Motion No. C190612-23
Moved by Scott, Seconded by Jermey
Be it resolved that the confidential verbal information presented by Robin Dunn, CAO;
Andria Leigh, Director, Development Services and Edward Veldboom, Russell, Christie
LLP re: Solicitor -client privilege (Short Term Rentals (Airbnb)) be received.
Carried.
h) Robin Dunn, CAO; Andria Leigh, Director, Development Services re: A position,
plan, procedure, criteria or instruction to be applied to any negotiations related to the
municipality (West 1/2 Lot 11, Concession 8).
Staff Present:
Robin Dunn, CAO
Andria Leigh, Director, Development Services
Janette Teeter, Supervisor, Clerk's Services/Deputy Clerk;
Vanessa Cooper, Executive Assistant, Mayor & Council and CAO
Motion No. C190612-24
Moved by Scott, Seconded by Jermey
Be it resolved
1. That the confidential verbal information presented by Robin Dunn, CAO; and Andria
Leigh, Director, Development Services re: A position, plan, procedure, criteria or
instruction to be applied to any negotiations related to the municipality (West 1/2 Lot
11, Concession 8) be received.
2. That staff proceed as directed by Council.
Carried.
Page 17 of 20
Council Meeting Minutes — Wednesday, June 12, 2019.
i) Shawn Binns, Director, Operations and Community Services re: Acquisition/ disposition
of land (Edgar Community Hall).
Staff Present:
Robin Dunn, CAO
Mark DesLauriers, Chief Financial Officer/Treasurer
Andria Leigh, Director, Development Services
Shawn Binns, Director, Operations and Community Services
Janette Teeter, Supervisor, Clerk's Services/Deputy Clerk;
Vanessa Cooper, Executive Assistant, Mayor & Council and CAO
Motion No. C190612-25
Moved by Greenlaw, Seconded by Scott
Be it resolved
1. That the confidential correspondence dated June 4, 2019 from Jacoby Arkell and
presented by Shawn Binns, Director, Operations and Community Services re:
Acquisition/disposition of land (Edgar Community Hall) be received.
2. That Council of the Township of Oro-Medonte declare Edgar Community Hall surplus to
the needs of the municipality.
3. That staff provide notice of intended sale to the Edgar Community Hall Board (to be
established as a non-profit organization) in accordance with Bylaw 2012-112 (sale and
other disposition of land).
4. That staff bring forward a report and final agreement with the Edgar Community Hall
Board to the July 17, 2019 Council meeting.
Carried.
e) Robin Dunn, CAO; Donna Hewitt, Director, Corporate Services re: Acquisition/
disposition of land (Lake Simcoe Regional Airport).
Staff Present:
Robin Dunn, CAO
Andria Leigh, Director, Development Services
Janette Teeter, Supervisor, Clerk's Services/Deputy Clerk;
Motion No. C190612-26
Moved by Scott, Seconded by Jermey
Be it resolved
1. That the confidential verbal information presented by Robin Dunn, CAO re:
Acquisition/disposition of land (Lake Simcoe Regional Airport) be received.
2. That the CAO be delegated full authority to proceed per the terms as stipulated in the
correspondence from the County of Simcoe.
Carried.
Page 18 of 20
Council Meeting Minutes —Wednesday, June 12, 2019.
g) Robin Dunn, CAO re: Labour relations/employee negotiations (Collective
Bargaining).
Staff Present:
Robin Dunn, CAO
Andria Leigh, Director, Development Services
Shawn Binns, Director, Operations and Community Services
Tamara Obee, Manager, Human Resources, Health & Safety
Janette Teeter, Supervisor, Clerk's Services/Deputy Clerk;
Motion No. C190612-27
Moved by Veitch, Seconded by Keane
Be it resolved
1. That the confidential verbal information and confidential correspondence presented
by Robin Dunn, CAO and Tamara Obee, Manager, Human Resources, Health &
Safety re: Labour relations/employee negotiations (Collective Bargaining) be
received.
2. That staff proceed as outlined.
Carried.
4j) Robin Dunn, CAO; Karen Way, Clerk re: Education or training of members (Conduct
Policies).
Per Motion No. C190612-22, this item is to be brought forward to a future meeting.
19.Confirmation By -Law:
a) By -Law No. 2019-057: Being a By -Law to confirm the proceedings of the Council
meeting held on Wednesday, June 12, 2019.
Motion No. C190612-28
Moved by Veitch, Seconded by Keane
Be it resolved that By -Law No. 2019-057: Being a by-law to confirm the proceedings of the
Council meeting held on Wednesday, June 12, 2019 be read a first, second and third time,
passed, be engrossed by the Deputy Clerk, signed and sealed by the Mayor.
Carried.
Page 19 of 20
Council Meeting Minutes —Wednesday, June 12, 2019.
20. Questions from the Public Clarifying an Agenda Item:
None.
21.Adjournment:
a) Motion to Adjourn.
Motion No. C190612-29
Moved by Veitch, Seconded by Greenlaw
Be it resolved that we do now adjourn at 5:22 p.m.
Carried.
Dep y Clerk, Janette Teeter
Page 20 of 20