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05 22 2019 Council Agenda The Township of Oro-Medonte Council Meeting Agenda Council Chambers Wednesday, May 22, 2019 3:30 p.m. - Closed Session 4:00 p.m. - Open Session Page 1. Call to Order - Moment of Reflection: 2. Adoption of Agenda: 8 - 32a) Motion to Adopt the Agenda Comments received: \[Addenda\] 3. Disclosure of Pecuniary Interest: 4. Closed Session Items: a) Motion to go In Closed Session. b) Motion to Rise and Report. c) Derek Witlib, Manager, Planning Services and Robin Dunn, CAO re: Litigation affecting the municipality (Interim Control) 5. Minutes of Council and Committees: 33 - 45 a) Minutes of Council meeting held on Wednesday, May 8, 2019. 46 - 58 b) Minutes of Heritage Committee meeting held on Monday, May 13, 2019. 6. Recognition of Achievements: None. 7. Public Meetings: 59 - 64 a) 7:30 pm Public Information Meeting: Open Air Burning Permit By-law (Ref. Items 12a, 14b, 17c) 8. Deputations: 65 - 82 a) 7:15 pm Carol Lambie, President/CEO; and Laurene Hilderley, Director of Communications, Waypoint Centre for Mental Health Care re: Service and Wellness Hub Update. Page 1 of 469 Council Meeting Agenda -May 22, 2019 9. Presentations: 83 - 90 a) 7:00 p.m. Alex Nuttall, Member of Parliament, Barrie - Springwater - Oro- Medonte re: Update - Canada Summer Jobs Funding. 10. Identification From the Public of an Agenda Item of Interest: Provides an opportunity for members of the public to identify an agenda item which the public member may request be brought forward and considered earlier in the meeting. 11. Open Forum: The Open Forum provides an opportunity for the public to provide verbal comments to Council, in Open Session, on matters scheduled on the current agenda, and shall be conducted as follows: Open Forum shall last no longer than 20 minutes; Each speaker shall be required to identify the agenda item they are speaking to and provide their name and address, which may become part of the public record; A speaker shall be limited to 2 minutes per agenda item; No response shall be provided to any question posed during Open Forum; No discussion, debate or decisions will occur during Open Forum; Each speaker is permitted to speak only once per agenda item; A speaker may provide comment on one agenda item and then shall step aside to enable another to provide comment on an agenda item; No speaker shall speak to a second agenda item until other individuals have had an opportunity to speak once; Speakers providing comment on the same agenda item, shall be requested to limit their comments so as to provide additional information and not repeat the same information provided by a previous speaker; Comments made during Open Forum will not form part of the minutes of the meeting; The following matters will not be permitted during Open Forum: o Comments/complaints against Members of Council or Township staff; o Matters beyond the jurisdiction of Council or the Township; o Closed Session agenda items, including current or pending litigation, or Insurance claims and/or pending claims by or against the Township; o Comments with respect to Minutes of Council and Committees; o Comments that are contrary to the Municipal Freedom of Information and Protection of Privacy Act; o Comments with respect to any applications which have Page 2 of 469 Council Meeting Agenda -May 22, 2019 proceeded through a Public Meeting in accordance with the Planning Act, with the exception of comment related to a recommendation contained within the Staff Report. The Chair may conclude Open Forum prior to the 20 minute maximum time limit, for non-compliance with the Open Forum parameters, Conduct of Members of the Public, or any other reason. 12. Reports of Municipal Officers: 91 - 110 a) 7:30 pm Report No. FES2019-1,Mel Brown, Fire Prevention Officer; Marie Brissette,Special Projects Coordinator re: Open Air Burning Permit Process and Draft By-Law (Ref. Items 8a, 14b, 17c) 111 - 125 b) 8:00 pm Andria Leigh, Director, Development Services re: Draft Short Term Rentals (STR) Accommodations By-law (Staff PowerPoint Presentation) (Ref. Item 14c) 126 - 175 c) Report No. DS2019-066, Curtis Shelswell, Chief Municipal Law Enforcement Officer re: Proposed Amendments to the Township's Towing By-law (Ref. Item 17a) 176 - 187 d) Report No. CS2019-05, Karen Way, Clerk re: 2018 Municipal Elections 188 - 204 e) Report No. CS2019-08, Karen Way, Clerk re: Multi-Year Accessibility Plan 205 - 208 f) Report No. OCS2019-15, Justin Metras, Manager, Infrastructure and Capital Projects re: Award of Tender OCS2019-08 Culvert 11 Replacement. 209 - 212 g) Report No. OCS2019-16, Justin Metras, Manager, Infrastructure and Capital Projects and Karla Musso-Garcia, Manager of Operations re: Award of Tender OCS 2019-07 Pavement Markings 3 Years. 213 - 247 h) Report No. CS2019-10, Marie Brissette, Special Projects Coordinator re: Corporate Projects Status Update January to April, 2019. 248 - 258 i) Report No. FI2019-11, Mark DesLauriers, CFO/Treasurer re: Financial Executive Summary Report - Q1 2019 259 - 261 j) Report No. FI2019-13, Mark DesLauriers, CFO/Treasurer re: Sustainable Severn Sound (SSS) Funding - 2019 262 - 276 k) Report No. DCS2019-19, Andria Leigh, Director, Development Services re: Proposed Bill 108 (More Homes, More Choice Act) (Report Available at 1:45pm on May 22, 2019) 277 - 280 l) Report No. DS2019-068, Todd Weatherall, Intermediate Planner re: Request for Temporary 2nd Dwelling 1330 Line 9 North - McKay (Ref. Item 17g) 13. Reports of Members of Council: a) Updates from Council Representatives County of Simcoe and Township Partners and Agencies. Page 3 of 469 Council Meeting Agenda -May 22, 2019 representatives at the County of Agencies. 14. Consent Agenda: 281 - 282 a) Announcements of Interest to the Public: 1. Township of Oro-Medonte, June, 2019 Council Meeting Dates. 2. Oro-Medonte Horticultural Society, Plant Sale, Saturday, May 25, 2019, 10:00 a.m. Oro Fairgrounds, Line 7 North and 15/16 Sideroad E. 283 - 290 b) Correspondence received re: Draft Open Air Burning Permit: (Ref. Items 8a, 12a, 17c) 1. Kim & Luciano Melchiorre dated May 2, 2019 2. Susan Shafi dated May 2, 2019 3. Carolyn Holmes dated May 2, 2019 4. Rosemary Sage dated May 2, 2019 5. Marion Lerman dated May 2, 2019 6. Brian Stinson dated May 8, 2019 7. Jo-Ann Bruce dated May 1, 2019 8. Stephen Davids dated May 9, 2019 Staff Recommendation: Receive and Consider in Conjunction with Report/Draft By-Law. 291 - 295 c) Correspondence received re: Short Term Rentals (Airbnb): (Ref. Item 12b) 1. Liz Kirk dated May 6, 2019 2. Michelle Bloom dated May 7, 2019 3. Jane McCulloch dated May 13, 2019 4. Marilyn Reed dated May 11, 2019 Staff Recommendation: Receive and Consider in Conjunction with Draft By- Law. 296 - 301 d) Correspondence received from George Watson Chair, NVCA, and Councillor for the Town of Wasaga Beach, Nottawasaga Valley Conservation Authority (NVCA) re: Provincial Funding Cuts and Proposed Legislative Changes for Conservation Authorities. Staff Recommendation: Receive for Information Only. 302 - 324 e) Minutes of Sustainability Committee, Sustainable Severn Sound, meeting held on Thursday, March 7, 2019. Staff Recommendation: Receive for Information Only. 325 f) Correspondence received from Jim Partridge, President, Simcoe County Federation of Agriculture re: 911/Green Numbers on Vacant Rural and Agricultural Properties. Staff Recommendation: Receive and that Staff Consider in the Procedural Page 4 of 469 Council Meeting Agenda -May 22, 2019 Update for Assigning 911 Numbers to Vacant Properties. 326 - 328 g) Correspondence received from Sueanne Archibald, Recreation Programmer, Township of Essa re: Essa Challenge Golf Tournament on June 6, 2019 Staff Recommendation: Receive for Information Only. 329 h) Correspondence received from Steve Blake, Director of Education, Simcoe County District School Board (SCDSB) re: Public Meeting on May 28, 2019 Staff Recommendation: Receive for Information Only. 330 - 332 i) Correspondence received from Steve Clark, Minister of Ministry of Municipal Affairs and Housing re: More Homes, More Choice: Ontario's Housing Supply Action Plan Staff Recommendation: Receive for Information Only. 333 - 348 j) Correspondence received from Town of Wasaga Beach re: Review of Regional Government Staff Recommendation: Receive for Information Only. 349 - 350 k) Correspondence received from the Municipal Policing Bureau re: Ontario Provincial Policy (OPP) Communication Updates Staff Recommendation: Receive for Information Only. 351 l) Correspondence received from the Town of Petrolia re: Resolution of OGRA and ROMA Combined Conference Staff Recommendation: Receive for Information Only. 352 - 354 m) Correspondence received from the Simcoe Muskoka Catholic District School Board (SMCDSB) re: Education Development Charges Notice of Proposed Amendment Staff Recommendation: Receive for Information Only 355 - 359 n) Correspondence received from the Simcoe County District School Board (SCDSB) re: Education Development Charges Notice of Proposed Amendment Staff Recommendation: Receive for Information Only. 360 - 361 o) Correspondence received from the Township of Essa re: Essa Public Library Board Initiative Staff Recommendation: Receive for Information Only. 362 - 364 p) Correspondence received from the Township of McKellar re: Public Library Boards Staff Recommendation: Receive for Information Only. 365 q) Correspondence received from the Township of Mulmur re: Public Libraries Staff Recommendation: Receive for Information Only. 366 - 367 r) Correspondence received from the Simcoe Muskoka District Health Unit (SMDHU) re: Municipal Boundaries Staff Recommendation: Receive for Information Only. 368 - 369 s) Correspondence received from the Township of Mulmur re: Aggregate Page 5 of 469 Council Meeting Agenda -May 22, 2019 Extraction and Resources Staff Recommendation: Receive for Information Only. 370 - 372 t) Correspondence received from the Town of Aurora re: Bill 108 More Homes, More Choice Staff Recommendation: Receive for Information Only. 373 - 374 u) Correspondence received from the Region of Peel re: Overview of Health System Transformation Staff Recommendation: Receive for Information Only 375 v) Correspondence received from the Ministry for Seniors and Accessibility re: Seniors Community Grant Program Staff Recommendation: Receive for Information Only 15. Communications/Petitions: 376 a) 5:15 pm Scott Craig re: Hearing of Appeal per Section 18, Township of Oro- Medonte Towing By-Law No. 2012-143. 377 - 378 b) Severn Sound Environmental Association (SSEA) Invite to a Stormwater and Low Impact Development Workshop on May 29, 2019 379 c) County of Simcoe Invite to the Simcoe County Strong Conference on June 17-18, 2019 16. Notice of Motions: None. 17. By-Laws: 380 - 406 a) By-Law No. 2019-032: A By-Law to License and Regulate Towing Companies, Tow Truck Owners and Tow Truck Drivers and to Repeal By-law Nos. 2012-143, 2012-163 and 2013-010 (Ref. Item 12c) 407 - 418 b) By-Law No. 2019-035: A By-law to Remove the Holding Symbol on Lands Described as BLK 136, Plan 51M957 Township of Oro-Medonte, County of Simcoe 419 - 430 c) By-Law No. 2019-046:A By-Law to regulate the setting of open air fires, including the establishing the times during which open fires may occur (Ref. Items 8a, 12a, 14b) 431 d) By-Law No. 2019-050: A By-law to Amend By-law 2018--law to Appoint Municipal Law Enforcement Officers/Provincial Offences Officers. 432 e) By-Law No. 2019-051: A By-law to provide for signing authority. 433 - 466 f) By-Law No. 2019-052: A By-law to authorize The Corporation of the Township of Oro-Medonte (The Corporation), as Investor, to enter into the defined herein, with CHUMS Financing Corporation and Local Authority Page 6 of 469 Council Meeting Agenda -May 22, 2019 Services, as Agent, with respect to "The One Investment Program" and to authorize the Treasurer to execute the necessary documents for that Purpose 467 - 468 g) By-Law No. 2019-054: A By-law to Authorize the Execution of an Agreement between the Township of Oro-Medonte and Norman James Henry McKay to allow for Two Dwellings (Ref. Item 12l) 18. Closed Session Items (Unfinished Items): 19. Confirmation By-Law: 469 a) By-Law No. 2019-048: Being a by-law to confirm the proceedings of the Council meeting held on Wednesday, May 22, 2019. 20. Questions from the Public Clarifying an Agenda Item: Questions from the Public Clarifying an Agenda Item provides an opportunity for the members of the public to seek clarification with respect to the decision which was made on an agenda item, the meaning of the decision and the next steps as a result of the decision. Questions from the Public Clarifying an Agenda Item shall last no longer than 10 minutes; Responses provided to questions posed during Questions from the Public Clarifying an Agenda Item shall be included within the 10 minute maximum time limit; Each speaker shall be required to identify the agenda item they are seeking clarification on and provide their name and address, which may become part of the public record; A speaker shall be limited to 1 minute per question; A speaker may pose a question and then shall step aside to enable another to pose a question; The Chair may conclude Questions from the Public Clarifying an Agenda Item prior to the 10 minute maximum time limit, for non- compliance with the above parameters, Conduct of Members of the Public, or any other reason. 21. Adjournment: a) Motion to Adjourn. Page 7 of 469 2.a) Motion to Adopt the Agenda Comments received: CƩƚƒʹ TANIA DRURY <bdrury1327@yahoo.com> {ĻƓƷʹ May 16, 2019 1:26 PM ƚʹ Keane, Cathy <cathy.keane@oro-medonte.ca> {ǒĬƆĻĭƷʹ Re: Fire Permits, Ski Trails Rd. Reply email with original email below: Hi Cathy, I have no issue with you my email being read to council. I would just add that I certainly understand that is important that residents follow appropriate safety guidelines when having a back yard recreational fire. I think simple communication from the township with proper clearances and set backs from other combustibles (ie. deck, fence, trees, mulch), times of day to burn and that only clean paper and wood products be used as fuels would be appropriate and serve the purpose of what is likely trying to be achieved. Thanks for getting back to me and have a great day! Bob Drury Hi Cathy, We met while you were campaigning last fall. I have a couple of concerns I would like to discuss at some point. I was wondering if you happen to know if there are any plans for work to be done on Ski Trails Rd. I know the roads guys come by and put cold patch in the pot holes which lasts until it rains but I am hoping the section between Penetanguishene Rd and the first is soon up for some real maintenance as it has been bad now for many years. The other issue is the proposed fire permit. I have another commitment the night is to be discussed. I am a Firefighter in Barrie. As someone who deals with the by-law in place in Barrie, a similar one in our township is in my opinion not advisable. From my experience it, we deal with 95% neighbour disputes where the fire is an opportunity to take a shot at your neighbour. I looks at permits it should really only be in high occupancy neighbourhoods. Even then I would predict the by-law would cost the township more to enforce and in court costs than it would bring in from revenue. On a personal level I feel it would be unpopular and ill advised in a mainly rural setting like our township. If you wish to discuss any of this feel free to be in touch. Thanks, Bob Drury 170 Line 1 North 705-321-4048 Sent from my iPhone Page 8 of 469 2.a) Motion to Adopt the Agenda Comments received: ----- Forwarded Message ----- From: Sue and Mark Harrison <harrrison@rogers.com> To: council@oro-medonte.ca <council@oro-medonte.ca>; mbrown@oro-medonte.ca <mbrown@oro- medonte.ca>; Cathy Keane <cathy.keane@oro-medonte.ca> Sent: Tuesday, May 21, 2019, 10:13:33 AM EDT Subject: Open Air Burning - by-law and permit decision for May 22, 2019 Good morning, I was notified of tomorrow's discussion regarding Open Air Burning permits, via the Township's Facebook page. As a resident of Oro-Medonte, I understand and support the need for safety when it comes to fire and our beautiful landscape. The notice/ proposal states, "The purpose of the Open Air Burning Permit is to mitigate the potential for out of control fires or damage to people and property, as well as to mitigate the effects of nuisance smoke. Additionally, the permit will provide an opportunity for Oro-Medonte Fire and Emergency Services staff to educate and regulate the public on safe burning methods." As has been proven, time and again, with safety and environmentally related matters...a taxation of the activity (whether it's called a tax or a permit fee) does not initiate the change you are looking for. I submit that education, and community connections/communication, on these matters are far more effective in keeping people and property safe. A fire that has a permit but is tended by someone who is ignorant to the risk, is more likely to destroy things than a fire that has no permit and is run at the hand of an educated and cautious person. The permit is not the difference in this equation. I ask the Council to vote against this proposal and find another way to work with members of community to spread the word on safe fire practices. Perhaps a demonstration on safe burning would be a welcome addition to the Safety Preparedness pancake breakfast each year - where all generations are present to learn? Thank you for your attention to this matter. Sue Harrison This email was scanned by Bitd Page 9 of 469 2.a) Motion to Adopt the Agenda Comments received: CƩƚƒʹ Linda Lomano <llomano@gmail.com> {ĻƓƷʹ May 17, 2019 8:27 AM ƚʹ Brown, Melanie <mbrown@oro-medonte.ca> /ĭʹ Brissette, Marie <mbrissette@oro-medonte.ca>; Keane, Cathy <cathy.keane@oro-medonte.ca> {ǒĬƆĻĭƷʹ Open Air Burning Permit By-Law We are writing this email in response to your proposed Permit. 1. You mention the purpose of the permit is to mitigate the potential for out of control fires/damage to people and property. And to mitigate the effects of nuisance smoke. Exactly how will a tax accomplish that? The purpose of this permit can be worded very creatively, but what it boils down to is just another tax and erosion of our freedoms to enjoy our property unfettered. As I understand it the fire department gets nuisance calls from neighbours complaining about smoke, fires, etc. I'm sure those same people call the fire department on an unfortunately regular basis and you more than likely know who they are. And I understand those calls cost the fire department and the municipality money, and wasted time. My proposal is rather than tax everyone, fine those nuisance callers for the costs involved and hold them responsible for their own actions. Better known as personal responsibility. Jim and Linda Lomano 9 Green Mountain Crt. Oro-Medonte, ON. Page 10 of 469 2.a) Motion to Adopt the Agenda Comments received: -------- Original message -------- From: Diane Mandeville <mandevillediane@hotmail.com> Date: 2019-05-20 9:25 PM (GMT-05:00) To: ". Council" <Council@oro-medonte.ca> Subject: Open air burning bylaw comments IĻƌƌƚ /ƚǒƓĭźƌƌƚƩƭͲ L ƌźǝĻ źƓ aĻķƚƓƷĻ Iźƌƌƭ źƓ ğƩķ Њ ğƓķ Ǟƚǒƌķ ƌźƉĻ Ʒƚ ĭƚƒƒĻƓƷ ƚƓ ƷŷĻ ŅĻĻƭ ŅƚƩ ƷŷĻ ƚƦĻƓ ğźƩ ĬǒƩƓźƓŭ ĬǤƌğǞ͵ L ğƒ ŭƌğķ Ʒƚ ƭĻĻ ğƓ źƒƦƌĻƒĻƓƷğƷźƚƓ ƚŅ ŅĻĻƭ ğƓķ ğ ƒğƓķğƷƚƩǤ ƦĻƩƒźƷ ŅƚƩ ğƌƌ ŅźƩĻƭͲ ŷƚǞĻǝĻƩ L ƷŷźƓƉ ƷŷĻ ŅĻĻƭ ƚǒƷƌźƓĻķ ğƩĻ ŅğƩ Ʒƚƚ ƌƚǞͧ tĻƚƦƌĻ Ǟŷƚ ƌźǝĻ źƓ ƭǒĬķźǝźƭźƚƓƭ ƌźƉĻ ǞĻ ŷğǝĻ źƓ ƷŷĻ aƚƚƓƭƷƚƓĻͲ IƚƩƭĻƭŷƚĻ ğƓķ ƚƷŷĻƩ ğƩĻğƭ ƭŷƚǒƌķ ƓƚƷ ĬĻ ĬǒƩƓźƓŭ źƓ ƷŷĻźƩ ǤğƩķƭ ğƷ ğƌƌ͵ LƷ źƭ źƓĭƚƓƭźķĻƩğƷĻ ƚŅ ƷŷĻźƩ ƓĻźŭŷĬƚǒƩƭ ğƓķ ƓƚƷ ƭğŅĻ͵ tĻƚƦƌĻ Ǟŷƚ ƌźǝĻ ƚǒƷ ƚƓ ĭƚƓĭĻƭƭźƚƓ Ʃƚğķƭ ǞźƷŷ Ɠƚ ĭƌƚƭĻ ƓĻźŭŷĬƚǒƩƭ Ǟƚǒƌķ ƓƚƷ ŷğƩƒ ƚƩ źƓĭƚƓǝĻƓźĻƓĭĻ ƷŷĻźƩ ƓĻźŭŷĬƚǒƩƭ źƓ ƷŷĻ ƭğƒĻ ǞğǤ͵ CźƩĻƭ ƓƚƷ ƚƓƌǤ ĭƚƓƷƩźĬǒƷĻ Ʒƚ ğźƩ ƦƚƌƌǒƷźƚƓ ĬǒƷ ƷŷĻ ĭƌƚƭĻ ƦƩƚǣźƒźƷǤ Ʒƚ ƚƷŷĻƩ ŷƚƒĻƭ ĭğǒƭĻƭ ƭƒƚƉĻ ŅƩƚƒ ƷŷƚƭĻ ŅźƩĻƭ Ʒƚ ķƩźŅƷ źƓƷƚ ƚƷŷĻƩ ƦĻƚƦƌĻγƭ ǤğƩķƭ ğƓķ ŷƚƒĻƭ͵ ŷźƭ ĭğƓ ĬĻ ğ ƭĻƩźƚǒƭ ƦƩƚĬƌĻƒ ŅƚƩ ƷŷƚƭĻ ǞźƷŷ ĬƩĻğƷŷźƓŭ ƦƩƚĬƌĻƒƭ ğƭ ǞĻƌƌ ğƭ ƷŷĻ ǝĻƩǤ ǤƚǒƓŭ ğƓķ ƚƌķ͵ L ŷğǝĻ ŷğķ Ʒƚ ĬƩźƓŭ ƒǤ ĭƌĻğƓ ƌğǒƓķƩǤ źƓ ŅƩƚƒ ƒǤ ĭƌƚƷŷĻƭΏƌźƓĻ ğƓķ ƩĻΏǞğƭŷ ğƌƌ ƚŅ źƷ ƓǒƒĻƩƚǒƭ ƷźƒĻƭ ķǒĻ Ʒƚ źƷ ĬĻźƓŭ ƭƒƚƉĻķ ĬǤ ƓĻźŭŷĬƚǒƩƭ ŷğǝźƓŭ ƌğƩŭĻ ŅźƩĻƭ źƓ ƷŷĻźƩ ǤğƩķ ĬǒƩƓźƓŭ ǤğƩķ ǞğƭƷĻ ğƓķ Ǟŷƚ ƉƓƚǞƭ ǞŷğƷ ĻƌƭĻ͵ ŷğƷ ƚƷŷĻƩ ƒǒƓźĭźƦğƌźƷǤ ƚƩ ĭźƷǤ ğƌƌƚǞƭ ƦĻƚƦƌĻ Ǟŷƚ ƌźǝĻ źƓ ƭǒĬķźǝźƭźƚƓƭ Ʒƚ ŷğǝĻ ŅźƩĻƭ źƓ ƷŷĻźƩ ĬğĭƉǤğƩķƭͪ L ƷŷźƓƉ ƷŷĻ ŅĻĻƭ ŅƚƩ ƷŷĻ ƦĻƩƒźƷ ƭŷƚǒƌķ ĬĻ ğƷ ƌĻğƭƷ υЋЉ͵ ƦĻƩ ŅźƩĻ ƚƩ υЊЉЉ͵ ŅƚƩ ƷŷĻ ƭĻğƭƚƓ͵ L ƷŷźƓƉ ƷŷĻ ŷźŭŷĻƩ ŅĻĻƭ Ǟƚǒƌķ ķźƭĭƚǒƩğŭĻ ƒğƓǤ ƦĻƚƦƌĻ ŅƩƚƒ ŷğǝźƓŭ ŅźƩĻƭ ğƓķ ğƌƭƚ ĭƩĻğƷĻ ğ ŷźŭŷĻƩ ƭƚǒƩĭĻ ƚŅ ƩĻǝĻƓǒĻ ŅƚƩ ƷŷĻ ƚǞƓƭŷźƦ͵ L ķƚ ƓƚƷ ŷğǝĻ ğ ƦƩƚĬƌĻƒ ǞźƷŷ ƦĻƚƦƌĻ ĻƓƆƚǤźƓŭ ğ ƭƒğƌƌ ΛЋ ŅƚƚƷ ķźğƒĻƷĻƩΜ ĭğƒƦŅźƩĻ ŅƚƩ ğƓ ŷƚǒƩ ƚƩ ƭƚ źƓ ƷŷĻ ĻǝĻƓźƓŭ Ʒƚ ƩƚğƭƷ ƒğƩƭŷƒğƌƌƚǞƭ ĬǒƷ ƷŷğƷ źƭ ƓƚƷ ǞŷğƷ źƭ ŷğƦƦĻƓźƓŭ ƒƚƭƷ ƚŅ ƷŷĻ ƷźƒĻ͵ L ğƌƭƚ ŷƚƦĻ ƷŷğƷ ƷŷĻƩĻ Ǟźƌƌ ĬĻ ǝĻƩǤ ƭźŭƓźŅźĭğƓƷ ŅźƓĻƭ ŅƚƩ ƦĻƚƦƌĻ ƓƚƷ ƚĬƷğźƓźƓŭ ğ ƦĻƩƒźƷ ƚƩ ƓƚƷ ĬǒƩƓźƓŭ ǞźƷŷźƓ ƷŷĻ ŭǒźķĻƌźƓĻƭ ƚŅ ƷŷĻ ƦĻƩƒźƷ͵ ŷğƓƉƭ ŅƚƩ ƩĻğķźƓŭͲ 5źğƓĻ ağƓķĻǝźƌƌĻ Page 11 of 469 2.a) Motion to Adopt the Agenda Comments received: CƩƚƒʹ Richard Simo <my_68barracuda@hotmail.com> {ĻƓƷʹ May 21, 2019 11:15 AM ƚʹ Brissette, Marie <mbrissette@oro-medonte.ca> {ǒĬƆĻĭƷʹ Re: outdoor fire permit Thank you for providing a listening ear and an avenue to express my opinions and concerns as well as the invite. We live in such a great place, thank you and council for what you do. R.Simo CƩƚƒʹ Richard Simo <my_68barracuda@hotmail.com> {ĻƓƷʹ May 21, 2019 11:11 AM ƚʹ Brissette, Marie {ǒĬƆĻĭƷʹ Re: outdoor fire permit Please amend the following - So we allow residents and visitors a free pass but not residents that actually live in the community. Should read: So we allow campers and visitors a free pass but not residents that actually live in the community. Thank you R.Simo Page 12 of 469 2.a) Motion to Adopt the Agenda Comments received: CƩƚƒʹ /ŷĻƩǤƌ /ğƓĭĻƌƌź ѡĭŷĻƩǤƌĭğƓĭĻƌƌźθƭǤƒƦğƷźĭƚ͵ĭğѢ {ĻƓƷʹ ǒĻƭķğǤͲ ağǤ ЋЊͲ ЋЉЊВ ЊЋʹЊЍ ta ƚʹ ğǤͲ YğƩĻƓ ѡƉǞğǤθƚƩƚΏƒĻķƚƓƷĻ͵ĭğѢ {ǒĬƆĻĭƷʹ ƦƩƚƦƚƭĻķ ƌźĭĻƓƭźƓŭ ƚŅ {ŷƚƩƷ ĻƩƒ wĻƓƷğƌ To Mayor and Council We are unable to attend this week's council meeting. We strongly oppose the proposed licensing regulations for short term rentals in Oro Medonte. These proposed regulations do not go far enough to address the concerns of residents who do not want their neighbourhoods eroded by a series of small hotels with no proprietor present. In a recent meeting of concerned community members many excellent suggestions were made that are not included in this licensing proposal such as restricting the numbers, changing the definitions of running a business from a home, minimum stays, only permitting STR when the home is occupied by owners for a certain percentage of the year, and of course banning them completely and many more . It is as if the 3 councillors who attended did not hear us. The Town of the Blue Mountains, which appears more like our communities than the big cities, has banned them in residential neighbourhoods. This week's Toronto Star reported on the many issues facing Prince Edward County. Communities everywhere are making more restrictive regulations because of the continuous complaints of residents. McGill professor David Wachsmuth who has studied Airbnb for 3 years has been quoted saying " I don't think there is a single place that really solved this problem" Please do not pass this licensing regulation as it is now and helps us to preserve the quality of life and character of our existing residential communities. People are angry and disheartened and desperately want a stronger stand to be taken than this one. Cheryl and Frank Cancelli Page 13 of 469 2.a) Motion to Adopt the Agenda Comments received: May 14, 2019 Sent by email Mayor Harry Hughes Deputy Mayor Scott Jermey Councillor Randy Greenlaw Township of Oro-Medonte Council 148 Line 7 South Oro-Medonte ON L0L2E0 Re: Eight Mile Point Cottagers’ Association Position on Short Term Rentals Dear Sirs: The EMPCA Board of Directors met on May 10, 2019 with Councillor Randy Greenlaw concerning the very serious issue of Short Term Rental operations that are disrupting residential communities in the Township of Oro-Medonte. The Eight Mile Point Cottagers’ Association includes 140 lakefront property owners on Eight Mile Point which includes Eight Mile Point Road and McLean Crescent. As you know, we are a quiet community with a ring road around our managed forest property known as the McLean Reserve, an important protected environmental conservation area. We experience very little through or outside traffic. Based on input from our members, our Association is opposed to permitting commercial short term rental properties to operate in the Eight Mile Point residential neighbourhood. The purpose of these commercial short term rental properties is to operate as quasi-hotels, offering short term accommodation on a per night basis. Increasingly, these are being operated by corporate and individual owners holding multiple properties across Oro-Medonte and other townships. The scale of the properties involved indicates that these groups are well funded and intend to have a significant impact on our residential communities. These properties are not being rented out on a secondary basis by an individual owner who personally resides at the property most of the time. There is no legitimate rationale or public policy basis on which to allow this type of commercial rental business to operate in a residential area. Our residential communities should not and cannot be allowed to be used as the platform upon which commercial operators profit to the detriment of the ordinary residents who make the community their home. Consider the following: Page 14 of 469 2.a) Motion to Adopt the Agenda Comments received: Unlike legitimate commercial hotels, short term rental properties have no “Front Desk” or onsite personnel to deal with issues and disturbances caused by occupants. In neighbourhoods in the Township where these properties are being operated there is ongoing evidence of loud parties and other noise disturbances, safety and health risks resulting from outdoor fires and smoke contamination, illegal parking of an excessive number of vehicles - in short a complete lack of respect for the neighbours and the community. The type and scale of municipal infrastructure required for a commercial short term rental operation with a high turnover of occupants does not exist at Eight Mile Point. Our community relies entirely on well water and septic systems. Residential septic systems and well water resources are not designed for intensive ongoing use by a high number of occupants. These systems will not be able to keep up with the demand and will fail. Septic bed failure will adversely affect and jeopardize Lake Simcoe as well as neighbouring properties, in direct contravention of the objectives of Ontario Regulation 315/10 under the Ontario Building Code, the Clean Water Act and the Lake Simcoe Protection Plan. Well water aquifer depletion will have similar effects. Township garbage collection limits are insufficient to accommodate the refuse generated by a large number of temporary occupants which will undoubtedly lead to unauthorized dumping on neighbouring properties and on the environmentally protected McLean Reserve. Eight Mile Point Rd and McLean Crescent roadways are not designed for higher volumes of traffic that are generated by commercial short term rental operations. The safety of residents and children who enjoy walking and biking on our roadways will be put at significant risk by drivers who are not familiar with the numerous blind spots that exist on our roadways. These are examples of only some of the more serious consequences of allowing short term rental properties to operate at Eight Mile Point or in other residential zones. We are aware of submissions and recommendations to Council that propose that short term rental properties be allowed to operate under a licensing regime. Some proposals have suggested that licensing conditions include minimum rental periods and/or a maximum number of rental periods over time. These licensing conditions will not be sufficient. One of these proposals - a minimum seven day rental period - will not be effective as problem properties tend to be rented on weekends only. Commercial operators will simply set a rental period running from Monday to Monday at a weekly rate equivalent to the amount previously charged for a weekend rental. There will still be a new rental every weekend. Similarly, we are aware of a proposed licensing condition that would impose a maximum number of rental days in a month or a year. Without stringent weekly inspections of each property by Township enforcement officers, it will be left to the neighbouring residents to monitor and record usage of the property over time. This is not an appropriate burden to place on the community. Page 15 of 469 2.a) Motion to Adopt the Agenda Comments received: We believe that this is an extremely serious and significant issue that threatens the fabric of our community. Residents of Eight Mile Point and all residential zones in the Township have a fundamental right to the quiet use and enjoyment of their properties, free from the permanent adverse effects of commercial rental properties being operated in their residential neighbourhood. We strongly urge Oro-Medonte Council to show leadership and to do the right thing and not permit commercial short term properties to be operated on Eight Mile Point or other residential zones and neighbourhoods in Oro-Medonte. Please respect our communities and our rights. Yours Truly Eight Mile Point Cottagers’ Association Brian Sirbovan, President Cc: EMPCA Directors Page 16 of 469 2.a) Motion to Adopt the Agenda Comments received: From: HVPOA Contact <hvpoacontact@gmail.com> Date: 2019-05-21 7:10 AM (GMT-05:00) To: ". Council" <Council@oro-medonte.ca>, "Hughes, Harry" <harry.hughes@oro- medonte.ca>, "Veitch, Ian" <ian.veitch@oro-medonte.ca>, "Way, Karen" <kway@oro- medonte.ca>, "Leigh, Andria" <aleigh@oro-medonte.ca> Subject: HVPOA Response to DRAFT By-law 2019-053 Mayor Hughes and Councillors, The HVPOA Board of Directors has reviewed DRAFT By-law No. 2019--law for the Licensing, Regulating, and Governing of Short-Term Rental Accommodations in the Township of Oro- residents but rather it legitimizes the commercial use of homes in our communities. Please find attached and receive our official response to Draft By-law No. 2019-053. Respectfully, HVPOA Board of Directors Page 17 of 469 2.a) Motion to Adopt the Agenda Comments received: May 20, 2019 Executive Summary The Horseshoe Valley Property Owners Association is the largest Ratepayers Group in Oro-Medonte with over 500 households as members in the largest settlement of the township, comprising over an estimated 2,000 people. On February 26, 2019 Horseshoe Valley Property Owners Association (HVPOA) Board of Directors sent a letter to Council regarding our position on Short-Term Rentals (STRs) in Oro-Medonte. We felt at the time it was a balanced approach that took into consideration the needs of the tourism industry while protecting the rights of homeowners and residents. Motion approved by HVPOA Board of Directors on May 20, 2019: The HVPOA Board has reviewed DRAFT By-law No. 2019--law for the Licensing, Regulating, and Governing of Short-Term Rental Accommodations in the Township of Oro- it will not protect the rights of the homeowners and residents but rather will legitimize the commercial use of homes in our communities. Horseshoe Valley community is in a popular tourist area. There are already many accommodation options available to visitors. These include Carriage Hills, Carriage Ridge, Horseshoe Resort and legal Bed and Breakfasts. We do not support adding Short Terms Rentals to this mix if they are in residential neighbourhoods or settlement areas, especially in major growth areas. We need a total prohibition on Short Term Rentals (STRs) unless we are confident that licensing and zoning requirements will protect the rights of the residents and our members and this draft By-law We await the complete package that includes Phase 2 of this process that we understand will include the zoning by-law land use controls before commenting further. Background: HVPOA Board of Directors Position 2019 was and continues to be: 1. The rights of homeowners and residents to peace and quiet and privacy is paramount and should be protected. 2. Commercial businesses do not belong in areas zoned as residential and in settlement areas. 3. If STRs must be licensed and allowed anywhere in the township (i.e. rural areas and away for settlements) they need to be strictly controlled and the regulations need to consider the following issues: a. Is the location of the STRs the primary residence of the operator and will they be on site traditional Bed & Breakfast)? 1 HVPOA 4 Highland Drive, Oro-Medonte, Ontario L0L 2L0 Page 18 of 469 2.a) Motion to Adopt the Agenda Comments received: b. We DO NOT support entire homes being rented for a short term. These types of rentals should be considered commercial businesses and should NOT be allowed in residential areas. c. There needs to be a minimum length of days of days operators are allowed rent for (7-14 days) d. Is the home on a private septic system and if so, the number in the home cannot exceed the approved capacity of that system? e. Does the surrounding community support the opening of a STRs? f. There must be proven adequate parking on site for the number of approved guests. 4. Any costs incurred by the Township for the administration of licensing or the enforcement of regulations should be cost neutral to the taxpayers. These costs should be incurred by the owner/operators of these rentals. 6. The existing traditional cottage rental industry and the traditional Bed & Breakfast (B&B) owners should not be affected by new regulations or licensing. hed prior to the enactment of regulations or licensing. Once again, we are aware that new STRs are being added to the supply in Oro- Medonte illegally even though there has been an Interim Control By-law in place since June 2018. 8. There should be a significant fine levied against STR owners that violate the regulations with a low to zero tolerance for multiple infractions. HVPOA Board of Directors Position In February of this year HVPOA supported the development of a By-Law that was restrictive and enforceable and prevented commercial STRs in residential areas. We feel this draft By- achieve our requirements and therefore it should not be passed. Our position remains that STRs do not belong in residential areas. There have been restrictions in place for B&B for decades in Oro-Medonte. Why would we allow STRs to operate in residential areas without adhering to the same rules? These rules include operators of a B&B to live on site and that it be their primary residence. This By-Law will allow the STR operators to be 30 minutes away it to be their primary residence. The very intent of the home -sharing industry was to encourage people to share space in their own homes not to allow operators by-pass the legislation and regulations for hotels and motels and other commercial accommodation. The cost of cost of licencing, inspecting and enforcement is also a major concern to the HVPOA Board. We are requesting that the Township provide the constituents with an estimate of these cost. Strict enforcement is essential and as other municipalities have discovered that is very difficult to achieve and very expensive. 2 HVPOA 4 Highland Drive, Oro-Medonte, Ontario L0L 2L0 Page 19 of 469 2.a) Motion to Adopt the Agenda Comments received: Conclusions: The HVPOA Board of Directors does not support the passing of this draft By-Law. It will legitimize commercial use of residential properties and will not be effective in ensuring residents safe and peaceful enjoyment of their property. Our position is that STRs should not be allowed to operate in residential and settlement areas, especially in major growth areas. We are concerned about the cost to the taxpayer for the licensing, inspection and enforcement if this By-Law is passed. We are asking to see the cost analysis. We continue to support the extension and enforcement of the Interim Control By-Law until the staff has time to develop a more restrictive solution to this problem the up-coming summer season. We also continue to believe that if this By-Law is passed operators who are currently ignoring the warnings of the Municipal Law Enforcement Officers will now be legitimized and will continue to ignore attempts at further enforcement. This reality is well documented in other municipalities who have attempted similar weak strategies. Thank you for your time, Linda Myles, President HVPOA 3 HVPOA 4 Highland Drive, Oro-Medonte, Ontario L0L 2L0 Page 20 of 469 2.a) Motion to Adopt the Agenda Comments received: From: Patricia McCulloch <p.mcculloch@bluewin.ch> Sent: May 17, 2019 5:58 PM To: Hughes, Harry <harry.hughes@oro-medonte.ca>; Greenlaw, Randy <randy.greenlaw@oro- medonte.ca> Subject: short term rentals Dear Mr Hughes and Mr Greenlaw, Please find below a message that was sent to you and to Mr Jermey. I seem to have made a mistake in your e-mail addresses. My first e-mail did not get through to you. As a longtime cottager on Eight Mile Point, I am very concerned by the ever-growing presence of short term rentals. Why ? The world we live in has evolved into a very individually-oriented way of life. Community, as I knew it when I was growing up, seems to have disappeared. Do we know our neighbours? Do we still count on those near by to help us when we need assistance? An anonomous world, as ours is becoming, tends to create lack of respect, negligent and aggressive behavior. So what does this have to do with STR ? great profit to a few profiteers) breaks up a community and a sense of community. (« Who cares about this place, who cares about the next ») Do we want our community of Oro-Medonte turned in to a turnstile, our cherished countryside turned in to commercial product to be used and left like Kleenex ? Could we have a thought for protecting a treasure and resist bowing to the overwhelming fascination with money and profit? STR should be forbidden or, at the very least, rigourously limited and monitored. Thank you for your attention. Sincerely Patricia McCulloch 139 Eight Mile Point Rd Page 21 of 469 2.a) Motion to Adopt the Agenda Comments received: From: Connie <conniemaybate@hotmail.com> Sent: Monday, May 20, 2019 9:30 PM To: Way, Karen <kway@oro-medonte.ca> Subject: Short term rental bylaw To all the Mayor, Deputy Mayor and all the council Members, These are some thoughts I have concerning your proposed bylaw amendments. I am glad to see you are addressing the issue of the number of guests being rented to in the short term rentals in Oro Medonte. I feel that ten is still too many. I understand from Kim Pressnail that the town of Blue Mountain has restricted the guests to eight which sounds slightly more reasonable. Ten people on a continuous short term basis could be quite a strain on certain septic systems. Remember most families do not consist of ten people. If I were planning to buy a house and rent it out to to students , it would be highly unlikely that I would rent it to ten students. Ten people is more than two average families. I am not sure why you are being so generous to the short term operator on the number of guests. I noticed that you are deciding to licence homes in residential areas which are there solely for the purpose of generating income. They are commercial businesses. I was hoping you would ask for the home to be a primary residence, or that they had to live in the home for a specific number of days of the year. All you require is that the owner/ manager is within half an hour of being called. The issue here is that you are licensing ghost hotels in residential neighbourhoods. You are not licensing homes of people who want to earn a little extra income while living in their homes. Ghost hotels destroy the good for the hard working, tax paying residents of Oro Medonte. When are you going to change the zoning bylaws to ban any new short term rentals in residential neighbourhoods ? Right now you have an interim bylaw banning any new ones but that time will run out. You are well within the law to change the zoning to do this legally. Thank you, Connie McDermot. Page 22 of 469 2.a) Motion to Adopt the Agenda Comments received: CƩƚƒʹ 5źğƓƓĻ tĻğƩƭƚƓ ѡķźğƓƓĻƦĻğƩƭƚƓЋЉЊЎθŭƒğźƌ͵ĭƚƒѢ {ĻƓƷʹ ağǤ ЊВͲ ЋЉЊВ ЊЊʹЎЍ ta ƚʹ ĻźƷĭŷͲ LğƓ ѡźğƓ͵ǝĻźƷĭŷθƚƩƚΏƒĻķƚƓƷĻ͵ĭğѢ /ĭʹ 5ğǝźķ tĻğƩƭƚƓ ѡ5ğǝźķƒƦĻğƩƭƚƓЋЉЊЎθŭƒğźƌ͵ĭƚƒѢͳ ĬğƩƩźĻƓĻǞƭθĭƷǝ͵ĭğ {ǒĬƆĻĭƷʹ 5ƩğŅƷ {ŷƚƩƷΏĻƩƒ wĻƓƷğƌ .ǤΏƌğǞ Councillor Ian Veitch Ward 1 Oro- Township Dear Councillor Veitch: Thank you for drawing attention to the Notice of Meeting and the presentation of the Draft 2019- 053 Short Term Rental Accommodation By-Law. The Draft By-Law, which is being presented on Wednesday, does not address the issues that some area ratepayers have brought to your attention, falling woefully short on providing solutions or adequate tools and measures to control existing and future STRs. We believe that municipalities that have placed caps on the number of days an STR can operate per year and those that have introduced hotel taxes into the scheme are moving in the right direct Niagara-on-the-Lake has taken the lead in providing purchasers in new housing developments dwelling for a min This measure serves to discourage STR speculators from purchasing multiple dwellings in neighbourhoods which sadly is what appears to have happened on Landscape Drive in Horseshoe Highlands, and if left unaddressed will negatively impact new developments. We are not in favour of allowing STRs to operate in residential areas. That being said, it appears that staff are supportive of allowing these businesses to continue with minor controls. As our voice on Council, we respectfully encourage you to introduce a motion to have the proposed by- law amended to include the above-mentioned best practices and tools that will hopefully slow and control the growth of STRs in our neighbourhood. Sincerely, Dianne & David Pearson 3 Ponytail Court Oro-Medonte, ON Page 23 of 469 2.a) Motion to Adopt the Agenda Comments received: CƩƚƒʹ Cristina Pontet <cristinapontet@hotmail.com> {ĻƓƷʹ Tuesday, May 21, 2019 8:35 AM ƚʹ Hughes, Harry <harry.hughes@oro-medonte.ca>; Jermey, Scott <scott.jermey@oro-medonte.ca>; Randy Greenlaw <randygreenlaw@gmail.com>; Shelswell, Curtis <CShelswell@oro-medonte.ca>; Way, Karen <kway@oro-medonte.ca>; Leigh, Andria <aleigh@oro-medonte.ca> {ǒĬƆĻĭƷʹ 35 MAPLEWOOD PKWY OROI-MEDONTE TO INFORM YOU THAT THE ILLEGAL SHORT TERM RENTAL AT 35 MAPLEWOOD PKWY ORO- MEDONTE WAS RENTED AGAIN. MAY 18 AND MAY 19 2019 Page 24 of 469 2.a) Motion to Adopt the Agenda Comments received: CƩƚƒʹ ELIZABETH POWERS <banddpower@rogers.com> {ĻƓƷʹ Monday, May 20, 2019 9:51 AM ƚʹ Way, Karen <kway@oro-medonte.ca> {ǒĬƆĻĭƷʹ Fwd: Short term rentals To: Mayor and Council Sent from my iPhone Begin forwarded message: From: Beth And David Power <banddpower@rogers.com> Date: May 20, 2019 at 1:08:28 PM GMT+1 To: kway@oromedonte.ca Subject: Short term rentals As an owner of 65 Parkside Dr., I do not see how the latest proposal is in the interests of full time residents of our area. It sounds to me like a skirting around of the issue of private residents rights to allow non permanent owners who have bought for the soul purpose of investment and income and do not even reside or intend to reside in the property they own to rent their property to anyone as they desire . There is a group of people who plan to buy out residents and make our residential areas income only areas and I wish our representatives would have the courage and foresight to protect us from this happening . There must be a way to protect residents who just want quiet use of their homes without having to deal with people who have rented for the weekend to party ; with a new group coming in every weekend! Is there no law to protect and help us little guys? Elizabeth Power banddpower@rogers.com Sent from my iPad Page 25 of 469 2.a) Motion to Adopt the Agenda Comments received: From: Kim Pressnail <pressna@ecf.utoronto.ca> Sent: May 18, 2019 1:07 PM To: Greenlaw, Randy <randy.greenlaw@oro-medonte.ca> Cc: Scott, Shawn <shawn.scott@oro-medonte.ca>; Keane, Cathy <cathy.keane@oro- medonte.ca>; 'Bryn Pressnail' <bryn80@rogers.com>; 'Heather Pressnail' <hpressnail@hotmail.com> Subject: Occupant Limits and the draft Licensing By-law Mr. Greenlaw, After our Community Hall meeting in Oro Station you asked me about possible occupant limits for short term rentals. I replied that I believed that an absolute cap was in order such as the cap applied in Blue Mountains. I also stated that any cap should be subject to health and safety limits related to the design capacity of the septic system. When I had looked at the issue back in August 2018 and I had concluded that many septic systems are not designed for intensive occupancies. Attached is a summary of my views on occupant limits particularly related to septic systems. I am NOT and expert in the area, but I believe that I understand the design requirements of septic systems as described in Part 8 of Ontario Building Code. My concise summary and recommendation is: In addition to an absolute cap, where a short term rental is serviced by a septic system, occupant limits based on safety and the environment should be considered as well. Thus, short term rentals shoul The attached note explains and supports this recommendation with reference to the Ontario Building Code. Further, to my attached note If you read the advertisements for hotels on the lakefront you will find that they advertise the number of bedrooms + the number of pull out couches/ beds. Presumably these will be c The draft licensing by- 10 or two times the number of guest areas is fundamentally flawed from an environmental and from a health point of view. Please feel free to circulate this email and my attached note. Onward and as always, upward. Sincerely, Kim Pressnail Page 26 of 469 2.a) Motion to Adopt the Agenda Comments received: Occupant Limits: Proposal: An absolute cap subject to safety limits. In addition to an absolute cap, where a short term rental is serviced by a septic system, occupant limits based on safety and the environment should be considered as well. Thus, short term rentals should be limited to of 8, or the number of occupants as determined by Commentary: The Town of the Blue Mountains limits the number of occupants to 8 in ƓĻǞ short-tem rentals. Yet, most homes are serviced by sewers and they do not even permit short term rentals if they are they are on septic systems. This absolute cap is intended to avoid the occurrence of the most disruptive rentals which usually involve more than 8 people. Further, this cap is consistent with single family use since most families are often smaller than 8. However, in some cases, 8 occupants may be more people than the septic system can handle. Thus, there is a need to consider the safe occupancy based on the capacity of the system at the time of the design/construction. (Note: grandfathered uses should NOT be permitted to intensify if their previous use was unsafe.) There are at least two methods of estimating the appropriate occupancy for a given septic design based on the number of bedrooms. At best, these are only estimates of the appropriate occupancy because they are only as good as the underlying assumptions. These two methods are outlined in the table below. Method Occupant Estimator Underlying Assumptions 2 times the number of bedrooms i) Daily flow rate per person is 1 approximately 275 L/d/p; 2 people per bedroom ii) Less intensive occupancy schedule Number of bedrooms + 2 i) Daily flow rate per person is 500 2 L/d/p ii) More intensive occupancy schedule Method 1 assumes that the occupancy is equivalent to 1 Multi-family Dwellings. In establishing a flow rate of 275 L/d/p, assumptions about the occupancy schedule have been made. In order arrive at such a flow rate, the fact that occupants are away from the home (at work or school or other activities away from the home) for a significant period of time is taken into consideration. Therefore, this flow rate is based on an assumed occupancy schedule, and it should not be used where the occupants remain at a home for longer periods of time. This leads to Method 2. 1 See http://www.buildingcode.online/section8.html Table 8.2.1.3A, Item 1; Site accessed May 12, 2019 Page 27 of 469 2.a) Motion to Adopt the Agenda Comments received: Method 2 This method, is similar to Method 1, but assumes that the occupants remain at a home for longer periods of time. Thus, the underlying occupancy is considered to be the same as a hotel/cottage where the use is more intensive. Accordingly, this method uses the sewage flow rate for Hotels/Cottages which is 500 Litres per day per person as prescribed by the Ontario 2 Building Code. The fundamental problem with the approaches used in Methods 1 and 2, is that both methods fail to take into account how Sewage System Design Flows are actually determined for dwellings. In sizing septic systems based on design flows for residential occupancies (dwellings), wo other additional factors that may require an increase in the design flow capacity. These two factors are: the number of fixture units in excess of a base number and the floor area in excess of a base number. The larger of these latter two factors is then combined with the tabulated bedroom flows to determine the design sewage flows rate. Determining a Safe Occupant Limit of a Septic System Using a Two Step Process: One needs to look beyond the number of bedrooms to account for these other factors. Counting bedrooms is a simple approach but it is not the most rigorous nor is it necessarily safe. The most rigorous, defensible and ultimately safest way to determine the appropriate occupancy for a given septic design, involves two steps. Step 1: The first step is to determine the design sewage flow rate of the existing system. This can be done by examining permit data. If these data are unavailable, then the design sewage flow rate can be estimated by assuming that the system was designed following the appropriate Ontario Building Code (OBC). Using the OBC, the design sewage flow rate can then be calculated based on the building characteristics at the time the septic system was designed/constructed. This latter step involves a spreadsheet calculation using the number of bedrooms, floor areas/ fixture units. Step 2: Once the design sewage flow rate has been determined, the second step is to take this daily design flow rate and divide it by the flow rate per person. Where the occupancies are similar to hotel/cottage occupancies, the prescribed flow rate of 500 Litres per day/ person should be used. The result will provide the best estimate of the safe occupancy. 2 See http://www.buildingcode.online/section8.html Table 8.2.1.3A, Item 5; Site accessed May 12, 2019. Page 28 of 469 2.a) Motion to Adopt the Agenda Comments received: A Sample Calculation: Q: What is a safe occupancy for a home serviced by a septic system designed and constructed using the Part 8 of the OBC 2017? The home is a four bedroom home which has three full bathrooms, extra sink in ensuite, kitchen sink, washer, laundry tub, dishwasher and total living space of 305 square meters See: https://buildersontario.com/septic-system-cost-ontario Step #1 Determine the Design Sewage Flow Rate For a four bedroom house, the bedroom rate is 2000 L/d as specified in Table 8.2.1.3 A(Item 4d). To the bedroom rate we need to add the greater of: i) Added flow rate for Fixtures: Where the total fixture count is greater than 20, then 50 L/d should be added for each fixture unit greater than 20. In the sample home, the number of fixture units is 25.5. Therefore, the inflation factor for fixture units is: (25.5 20) x 50 = 275L/d. -or- ii) Added factor for Living Space: Next, you need to determine the added flow rate for 22 living space over 200 square meters ( but less than 400m) . For every 10m over 200 2 m, an additional flow rate of 100 L/d needs to be added. Therefore, the added flow for additional flow considering floor area would be: (305-200) x 10 L/d= 1,100 L/d Since ii) is greater than i) then the design sewage flow rate is: 2000 L/d + 1,100 L/d = 3100 L/d Step #2 Determine the Safe Occupancy Using a per person flow rate of 500 L/d for hotel/cottage occupancies, the safe occupancy can be calculated for the four bedroom home as follows: 3100 L/d = 6 people 500 L/d/p Thus, for the 4 bedroom example home, the safe occupancy based on the design sewage flow rate is 6 people. Page 29 of 469 2.a) Motion to Adopt the Agenda Comments received: CƩƚƒʹ Tara Sutherland <teasutherland@hotmail.com> {ĻƓƷʹ Monday, May 20, 2019 9:18 AM ƚʹ Way, Karen <kway@oro-medonte.ca> /ĭʹ Greenlaw, Randy <randy.greenlaw@oro-medonte.ca> {ǒĬƆĻĭƷʹ Mayor and Council Re: Short Term Rentals - Meeting May 22, 2019 Good afternoon Ms. Way and Councillor Greenlaw, I understand there is a meeting to be held this coming week (May 22, 2019) regarding short term rentals in the township. I will be unable to attend as I have coaching obligations for both my consideration with some items to highlight and for discussion for that meeting that outlines some I trust one or both of you will ensure this letter and enclosed concerns will be made known to mayor and council. Dear Mayor and Council, Further to receiving a draft of By Law No. 2019-053 regarding short term rentals in the the township, I wanted to address several items that I could not find noted within the by-law or that were concerning. ed and/or already addressed in the consultations and discussions that resulted in creation of this draft by law. Of note: Section 3 - Licensing Requirements (e) and (f) Ability of a This is akin to having a business being conducted in the neighbourhood rather than the residence being a primary or principal place of dwelling. It is a reasonable inference, based on the experience of many of our residents already, that a corporation (or group of people) owning one of these properties is not buying, using or intending it for their primary residence. As you have heard from Oro Medonte residents living next to some sites are operating entirely as commercial ventures. anonymity of a corporate name or partnership creates an environment for there to be no accountability for actions, especially when it is also not their primary residence or a property they have an interest in other than monetarily. The difference between the new model of short term rentals and the historical family cottage rental that we are all familiar with in cottage country, is that the family cottage/home rental owner has a vested interest in ensuring the renter selected is respectful both to the property (their property) and neighbours (their neighbours). Allowing corporations and partnerships to obtain short term rental licensing in our neighbourhoods will have long term affects to our neighbourhoods and communities, as well as our infrastructure. Page 30 of 469 2.a) Motion to Adopt the Agenda Comments received: Section 5 - Issuance of Licence and grounds for refusal t was raised months ago by current residents who live year-round in Oro Medonte and/or those who have been spending their summers in our township for years without issue? 1. Has there been consideration given to capping the total number of licences that will be issued township-wide, recognizing that certain neighbourhoods are more desirable locations for short term rental? Conversely, perhaps a look at a certain percentage per geographic area, street or residential community area. 2. Similarly, have there been any discussions on setting parameters for preventing single family dwellings from being sandwiched between or surrounded entirely by multiple short term rental properties? For example, on Maplewood Parkway there are four large dwellings, two of which are on either side of a single family dwelling. Moon Point has several short term rentals of varying sizes, some in very close proximity to each other. Eight Mile Point is the same, and I would expect the same patterns in ownership are happening elsewhere in the more desirable short term rental locations. Can you assure current residents, that their concerns are being heard and are being given due priority, value and weight to that which is being given to those hoping to come into our neighbourhoods purely for self or corporate interest and profit. The impact of being surrounded by transient neighbours has implications for sense of community, investment in local economy and our home values as well. I want to thank you all for your work on this as I know it will affect all of us and our families/friends one day soon, and I am sure you have put full consideration into this. As local residents yourselves, I am sure you can imagine what it would be like to have the character of your neighbourhood be changed by the arrival of a corporate venture next door. Respectfully submitted for your consideration, Tara Sutherland Sent from my iPad Page 31 of 469 2.a) Motion to Adopt the Agenda Comments received: From: Debbie <debbiepalmer_98@hotmail.com> Date: 2019-05-20 8:48 PM (GMT-05:00) To: ". Council" <Council@oro-medonte.ca> Subject: Bill 108 Sent from Mail for Windows 10 Dear Mayor, Deputy Major and members of council. I understand that council will be addressing the proposed Bill 108 at the meeting on Wed. Unfortunately, I am out of country and unable to attend, however, I am deeply concerned about the implications of this bill. It seems to restore the old OMB, which was criticized for being overly pro developers, and gives full license to developers to bypass important environmental protections, even putting certain at risk species at great danger, all in the name of expediting development and reducing red tape. To me this is yet another attempt to destroy important environmental protections and restore Section 10 of Bill 66, which we protested, and successfully defeated, last fall. Our region, like many other regions of Ontario, is coming under increasing pressure for development, yet unless we are adamant in insisting on stringent environmental protection for our water, our forests and wetlands, we are at risk of losing the very things we all treasure. I urge you to most strenuously protest this bill. Yours truly Debbie Palmer 14 Highland Dr. Oro-Medonte L0L 2L0 Page 32 of 469 5.a) Minutes of Council meeting held on Wednesday, May 8, 2019. The Township of Oro-Medonte Council Meeting Minutes Council Chambers Wednesday, May 8, 2019 Time: 9:00 a.m. 2018-2022 Council Present: Mayor H.S. Hughes Deputy Mayor Scott Jermey Councillor Ian Veitch Councillor Scott Macpherson Councillor Cathy Keane Councillor Shawn Scott Councillor Randy Greenlaw Staff Andria Leigh, Director, Development Services Present: Karen Way, Clerk Mark DesLauriers, Chief Financial Officer/Treasure Shawn Binns, Director, Operations and Community Services Donna Hewitt, Director, Corporate Services Curtis Shelswell, Chief Municipal Law Enforcement Officer 1. Call to Order - Moment of Reflection: Mayor H.S. Hughes assumed the Chair, called the meeting to order followed by a moment of reflection. 2. Adoption of Agenda: a) Motion to Adopt the Agenda. Motion No. C190508-1 Moved by Greenlaw, Seconded by Scott Be it resolved that the agenda for the Council meeting of Wednesday, May 8, 2019 be received and adopted. Carried. Page 1of 13 Page 33 of 469 5.a) Minutes of Council meeting held on Wednesday, May 8, 2019. Council Meeting Minutes Wednesday, May 8, 2019. 3. Disclosure of Pecuniary Interest: None declared. 4. Closed Session Items: a) Motion to go In Closed Session. Motion No. C190508-2 Moved by Keane, Seconded by Macpherson Be it resolved that we do now go in Closed Session at 9:02 a.m. to discuss Litigation affecting the municipality (Potential Litigation); Solicitor-client privilege (Unowned Road Allowances). Carried. b) Motion to Rise and Report. Motion No. C190508-3 Moved by Greenlaw, Seconded by Scott Be it resolved that we do now Rise at 10:02 a.m. and Recess until 10:00 a.m. at which time we shall Report on the Closed Session Items 4 c) Andria Leigh, Director, Development Services re: Litigation affecting the municipality (Potential Litigation); d) Shawn Binns, Director, Operations and Community Services re: Solicitor-client privilege (Unowned Road Allowances). Carried. Page 2of 13 Page 34 of 469 5.a) Minutes of Council meeting held on Wednesday, May 8, 2019. Council Meeting Minutes Wednesday, May 8, 2019. c) Andria Leigh, Director, Development Services re: Litigation affecting the municipality (Potential Litigation). The following staff were present: Andria Leigh, Director, Development Services Karen Way, Clerk Shawn Binns, Director, Operations and Community Services Curtis Shelswell, Chief Municipal Law Enforcement Officer Motion No. C190508-4 Moved by Keane, Seconded by Macpherson Be it resolved 1. That the confidential verbal information presented by Andria Leigh, Director, Development Services and Curtis Shelswell, Chief Municipal Law Enforcement Officer re: Litigation affecting the municipality (Potential Litigation) be received. 2. That staff proceed as directed by Council. Carried. d) Shawn Binns, Director, Operations and Community Services re: Solicitor-client privilege (Unowned Road Allowances). The following staff were present: Andria Leigh, Director, Development Services Karen Way, Clerk Shawn Binns, Director, Operations and Community Services Motion No. C190508-5 Moved by Greenlaw, Seconded by Scott Be it resolved that the confidential correspondence dated April 6, 2011 and May 8, 2019 and presented by Shawn Binns, Director, Operations and Community Services re: Solicitor-client privilege (Unowned Road Allowances) be received and considered in conjunction with Item 12b). Carried. Page 3of 13 Page 35 of 469 5.a) Minutes of Council meeting held on Wednesday, May 8, 2019. Council Meeting Minutes Wednesday, May 8, 2019. 5. Minutes of Council and Committees: a) Minutes of Council meeting held on Wednesday, April 24, 2019. Motion No. C190508-6 Moved by Macpherson, Seconded by Keane Be it resolved that the draft minutes of the Council meeting held on Wednesday, April 24, 2019 be received and adopted as printed and circulated. Carried. b) Minutes of Special Council meeting held on Monday, April 29, 2019. Motion No. C190508-7 Moved by Greenlaw, Seconded by Scott Be it resolved that the draft minutes of the Special Council meeting held on Monday, April 29, 2019 be received and adopted as printed and circulated. Carried. 6. Recognition of Achievements: None. 7. Public Meetings: None. Page 4of 13 Page 36 of 469 5.a) Minutes of Council meeting held on Wednesday, May 8, 2019. Council Meeting Minutes Wednesday, May 8, 2019. 8. Deputations: a) Jonathan Sandler and Ashley Hamilton Kelly, Baseload Power Corp re: Proposal to Install, Maintain and Operate a Level 3 Charging Station for Electrical Vehicles at a Municipal Site. Motion No. C190508-8 Moved by Macpherson, Seconded by Veitch Whereas the Council of the Township of Oro-Medonte, at its May 8, 2019 Council meeting, received the correspondence dated April 23, 2019 and presentation provided by Jonathan Sandler and Ashley Hamilton Kelly, Baseload Power Corp. re: Proposal to Install, Maintain and Operate a Level 3 Charging Station for Electrical Vehicles at a Municipal Site; And Whereas Baseload Power Corp. is required to submit an executed Memorandum of Understanding (MOU) as part of their application process, and has requested Council of the Township of Oro-Medonte to consider executing the said MOU to show the intention of the Township of Oro- maintenance of one Level 3 Electrical Vehicle Charging Station at a mutually agreed upon location at the Oro-Medonte Community Centre, at no cost to the municipality and with future revenue being paid to the municipality; And Whereas Council supports, in principle, the concept as described by Baseload Power, to install one Level 3 Vehicle Charging Station at the Oro-Medonte Community Centre; Now Therefore Be it resolved that the Director, Operations and Community Services be directed to liaise with Baseload Power Corp. to mutually agree upon an MOU in support of their funding application to Natural Resources Canada. Carried. 9. Presentations: a) V.A. (Veronica) Eaton, Inspector, Detachment Commander, Orillia OPP re: Q1 2019 - Quarterly Statistic Update. Motion No. C190508-9 Moved by Scott, Seconded by Greenlaw Be it resolved that the correspondence dated May 1, 2019 and presented by V.A. (Veronica) Eaton, Inspector, Detachment Commander, Orillia OPP re: Q1 2019 - Quarterly Statistic Update be received. Carried. Page 5of 13 Page 37 of 469 5.a) Minutes of Council meeting held on Wednesday, May 8, 2019. Council Meeting Minutes Wednesday, May 8, 2019. b) Peter Beacock, Trustee for Oro Medonte and Springwater Townships, Simcoe County District School Board re: Capital Plan 2019-2020. Motion No. C190508-10 Moved by Macpherson, Seconded by Veitch Be it resolved that the presentation by Peter Beacock, Trustee for Oro Medonte and Springwater Townships, Simcoe County District School Board re: Capital Plan 2019-2020 be received. Carried. 10. Identification From the Public of an Agenda Item of Interest: Provides an opportunity for members of the public to identify an agenda item which the public member may request be brought forward and considered earlier in the meeting. 11. Open Forum: Four (4) individuals provided comments with respect to Item 12b). 12. Reports of Municipal Officers: b) Report No. OCS2019-14, Shawn Binns, Director, Operations and Community Services re: Maintenance and Future Options for Devitt Street, Barr Avenue, Ganton Road and MacKay Street. Motion No. C190508-11 Moved by Scott, Seconded by Greenlaw Be it resolved 1. That Report No. OCS2019-14, Shawn Binns, Director, Operations and Community Services re: Maintenance and Future Options for Devitt Street, Barr Avenue, Ganton Road and MacKay Street be received and adopted. 2. That Council support Option 2 of Report No. OCS2019-14 and that staff facilitate as soon as possible one meeting with the residents of Devitt Street, Barr Avenue, Ganton Road and MacKay Street to assist in developing a process to establish a non-profit corporation, shareholder and cost sharing agreements. 3. That the Director, Operations and Community Services proceed accordingly. Carried. Page 6of 13 Page 38 of 469 5.a) Minutes of Council meeting held on Wednesday, May 8, 2019. Council Meeting Minutes Wednesday, May 8, 2019. a) Report No. DS2019-58, Garry McCartney, Chief Building Official re: Building Division Activity Stats (Jan-March 2019). Motion No. C190508-12 Moved by Scott, Seconded by Greenlaw Be it resolved that Report No. DS2019-58, Garry McCartney, Chief Building Official re: Building Division Activity Stats (Jan-March 2019) be received for information only. Carried. 13. Reports of Members of Council: a) Updates from Council Representatives County of Simcoe and Township Partners and Agencies. The following members of Council provided comments: Mayor Harry Hughes Deputy Mayor Scott Jermey Councillor Ian Veitch Councillor Scott Macpherson b) Councillor Keane re: 200th Anniversary Celebrations. Motion No. C190508-13 Moved by Keane, Seconded by Macpherson Be it resolved that the verbal information presented by Mayor H.S. Hughes and Councillor Keane re: 200th Anniversary Celebrations be received. Carried. Page 7of 13 Page 39 of 469 5.a) Minutes of Council meeting held on Wednesday, May 8, 2019. Council Meeting Minutes Wednesday, May 8, 2019. c) Deputy Mayor Jermey re: 911/Green Numbers on Vacant Rural and Agricultural Properties. Motion No. C190508-14 Moved by Scott, Seconded by Greenlaw Be it resolved that the verbal information presented by Deputy Mayor Jermey re: 911/Green Numbers on Vacant Rural and Agricultural Properties be received. Carried. 14. Consent Agenda: a) Announcements of Interest to the Public: 1. Township of Oro-Medonte, Emergency Preparedness Week, Open House and Pancake Breakfast, Saturday, May 11, 2019, 9:00 a.m. - 12:00 p.m. 2. Township of Oro-Medonte, Administration Centre Office Closure, Monday, May 20, 2019, Victoria Day. b) Minutes of Nottawasaga Valley Conservation Authority meeting held on Friday, March 22, 2019. Staff Recommendation: Receive for Information Only. c) Minutes of Lake Simcoe Region Conservation Authority meeting held on Friday, March 22, 2019. Staff Recommendation: Receive for Information Only. d) Minutes of Barrie Public Library Board meeting held on Thursday, March 28, 2019. Staff Recommendation: Receive for Information Only. e) Correspondence received May 2, 2019 re: Severn Sound Environmental Association (SSEA), 2019 First Quarter (January 1-March 31) Report/Update. Staff Recommendation: Receive for Information Only. f) Dr. Rebecca Van Iersel, MD, CCFP, Vice-President Clinical, North Simcoe Muskoka Local Health Integration Network re: Simcoe Muskoka Opioid Strategy, Report Prepared March 2019. Staff Recommendation: Receive for Information Only. Page 8of 13 Page 40 of 469 5.a) Minutes of Council meeting held on Wednesday, May 8, 2019. Council Meeting Minutes Wednesday, May 8, 2019. g) Correspondence Received re: Short Term Rentals (AirBnb's). 1. Doug and Karen Akers dated April 26, 2019; 2. Brian and Nancy Foster dated April 27, 2019; 3. Susan Dennis and Lee Jones dated May 2, 2019; 4. Bohdan Kryshtalskyj dated May 2, 2019. Staff Recommendation: Receive and Consider in Conjunction with Draft Licensing By-Law and Planning Amendment Application. h) Correspondence dated May 2, 2019 from Henrietta Carriere, Chair, Simcoe County Fetal Alcohol Spectrum Disorder (FASD) Prevention Committee, Community and Family Health Department, Simcoe Muskoka District Health Unit re: Request to Proclaim, FASD Awareness Day", September 9, 2018. Staff Recommendation: Receive, Proclaim, Post to Township's Website. i) Correspondence dated May 2, 2019 from Andrew Keuken, Manager of Planning, Enrolment and Community Use, Simcoe County District School Board re: Education Development Charges. Staff Recommendation: Receive for Information Only. Motion No. C190508-15 Moved by Macpherson, Seconded by Keane Be it resolved that the staff recommendations with respect to the items listed under "Consent Agenda Correspondence" be adopted as printed with Items 14a) through to 14i) only: a) Announcements of Interest to the Public: 1. Township of Oro-Medonte, Emergency Preparedness Week, Open House and Pancake Breakfast, Saturday, May 11, 2019, 9:00 a.m. - 12:00 p.m. 2. Township of Oro-Medonte, Administration Centre Office Closure, Monday, May 20, 2019, Victoria Day. b) Minutes of Nottawasaga Valley Conservation Authority meeting held on Friday, March 22, 2019. Received for Information Only. c) Minutes of Lake Simcoe Region Conservation Authority meeting held on Friday, March 22, 2019. Received for Information Only. d) Minutes of Barrie Public Library Board meeting held on Thursday, March 28, 2019. Received for Information Only. e) Correspondence received May 2, 2019 re: Severn Sound Environmental Association (SSEA), 2019 First Quarter (January 1-March 31) Report/Update. Received for Information Only. f) Dr. Rebecca Van Iersel, MD, CCFP, Vice-President Clinical, North Simcoe Muskoka Local Health Integration Network re: Simcoe Muskoka Opioid Strategy, Report Prepared March 2019. Page 9of 13 Page 41 of 469 5.a) Minutes of Council meeting held on Wednesday, May 8, 2019. Council Meeting Minutes Wednesday, May 8, 2019. Received for Information Only. g) Correspondence Received re: Short Term Rentals (AirBnb's). 1. Doug and Karen Akers dated April 26, 2019; 2. Brian and Nancy Foster dated April 27, 2019; 3. Susan Dennis and Lee Jones dated May 2, 2019; 4. Bohdan Kryshtalskyj dated May 2, 2019. Received and Considered in Conjunction with Draft Licensing By-Law and Planning Amendment Application. h) Correspondence dated May 2, 2019 from Henrietta Carriere, Chair, Simcoe County Fetal Alcohol Spectrum Disorder (FASD) Prevention Committee, Community and Family Health Department, Simcoe Muskoka District Health Unit re: Request to Proclaim, FASD Awareness Day", September 9, 2018. Received, Proclaimed, Posted to Township's Website. i) Correspondence dated May 2, 2019 from Andrew Keuken, Manager of Planning, Enrolment and Community Use, Simcoe County District School Board re: Education Development Charges. Received for Information Only. Carried. j) Correspondence received May 2, 2019 from Steve Clark, Minister, Ministry of Municipal Affairs and Housing re: More Homes, More Choice: Ontario's Housing Supply Action Plan. Motion No. C190508-16 Moved by Veitch, Seconded by Macpherson Be it resolved 1. That the correspondence received May 2, 2019 from Steve Clark, Minister, Ministry of Municipal Affairs and Housing re: More Homes, More Choice: Ontario's Housing Supply Action Plan be received. 2. That staff be directed to review and report back to Council. Carried. Page 10 of 13 Page 42 of 469 5.a) Minutes of Council meeting held on Wednesday, May 8, 2019. Council Meeting Minutes Wednesday, May 8, 2019. 15. Communications/Petitions: a) Correspondence dated May 2, 2019 from Lisa Groves, President, Barrie Automotive Flea Market (BAFM) re: Request to Designate 2019 Annual Spring and Fall BAFM Events as "Municipally Significant". Motion No. C190508-17 Moved by Veitch, Seconded by Scott Be it resolved 1. That the correspondence dated May 2, 2019 from Lisa Groves, President, Barrie Automotive Flea Market (BAFM) re: Request to Designate 2019 Annual Spring and Fall BAFM Events as "Municipally Significant" be received. 2. That the Council of the Township of Oro-Medonte designates the: - 37th Annual Spring Barrie Automotive Flea Market June 6-9, 2019; and - 49th Annual Fall Barrie Automotive Flea Market - September 5-8, 2019 3. And that the applicant be advised accordingly, under the Clerk's signature, to assist them in their application to the Alcohol and Gaming Commission of Ontario. Carried. 16. Notice of Motions: None. Page 11 of 13 Page 43 of 469 5.a) Minutes of Council meeting held on Wednesday, May 8, 2019. Council Meeting Minutes Wednesday, May 8, 2019. 17. By-Laws: a) By-Law No.2019-047: A By-law to Provide for the Giving of Names to Highways within the Township of Oro-Medonte, County of Simcoe, Draft Plan of Subdivision 2016-SUB- 02 (Kayley Estates), Part of West Half of Lot 6, Concession 14 (Medonte), Township of Oro-Medonte. Motion No. C190508-18 Moved by Macpherson, Seconded by Greenlaw Be it resolved that a) By-Law No.2019-047: A By-law to Provide for the Giving of Names to Highways within the Township of Oro-Medonte, County of Simcoe, Draft Plan of Subdivision 2016-SUB-02 (Kayley Estates), Part of West Half of Lot 6, Concession 14 (Medonte), Township of Oro- Medonte be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. 18. Closed Session Items (Unfinished Items): None. 19. Confirmation By-Law: a) By-Law No. 2019-045: Being a by-law to confirm the proceedings of the Council meeting held on Wednesday, May 8, 2019. Motion No. C190508-19 Moved by Keane, Seconded by Macpherson Be it resolved that By-Law No. 2019-045: Being a by-law to confirm the proceedings of the Council meeting held on Wednesday, May 8, 2019 be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. Page 12 of 13 Page 44 of 469 5.a) Minutes of Council meeting held on Wednesday, May 8, 2019. Council Meeting Minutes Wednesday, May 8, 2019. 20. Questions from the Public Clarifying an Agenda Item: None. 21. Adjournment: a) Motion to Adjourn. Motion No. C190508-20 Moved by Greenlaw, Seconded by Scott Be it resolved that we do now adjourn at 12:15 p.m. Carried. ____________________________ ____________________________ Mayor, H.S. Hughes Clerk, Karen Way Page 13 of 13 Page 45 of 469 5.b) Minutes of Heritage Committee meeting held on Monday, May 13, 2019. Page 46 of 469 5.b) Minutes of Heritage Committee meeting held on Monday, May 13, 2019. Page 47 of 469 5.b) Minutes of Heritage Committee meeting held on Monday, May 13, 2019. Page 48 of 469 5.b) Minutes of Heritage Committee meeting held on Monday, May 13, 2019. Page 49 of 469 5.b) Minutes of Heritage Committee meeting held on Monday, May 13, 2019. Page 50 of 469 5.b) Minutes of Heritage Committee meeting held on Monday, May 13, 2019. Page 51 of 469 5.b) Minutes of Heritage Committee meeting held on Monday, May 13, 2019. Page 52 of 469 5.b) Minutes of Heritage Committee meeting held on Monday, May 13, 2019. Page 53 of 469 5.b) Minutes of Heritage Committee meeting held on Monday, May 13, 2019. Page 54 of 469 5.b) Minutes of Heritage Committee meeting held on Monday, May 13, 2019. Page 55 of 469 5.b) Minutes of Heritage Committee meeting held on Monday, May 13, 2019. Page 56 of 469 5.b) Minutes of Heritage Committee meeting held on Monday, May 13, 2019. Page 57 of 469 5.b) Minutes of Heritage Committee meeting held on Monday, May 13, 2019. Page 58 of 469 7.a) 7:30 pm Public Information Meeting: Open Air Burning Permit By-law ... Notice of a Public Meeting to Consider an Open Air Burning Permit By-Law Please note thatCouncil will be considering a draft Open Air Burning By-Law on May 22, 2019. Should the By-Law be enacted, effective May 22, 2019, Oro-Medonte Fire and Emergency Services will require all residents to obtain an Open Air Burning Permit, prior to any open air burning. The purpose of the Open Air Burning Permit is to mitigate the potential for out of control fires or damage to people and property, as well as to mitigate the effects of nuisance smoke. Additionally, the permit will provide an opportunity for Oro-Medonte Fire and Emergency Services staff to educate and regulate the public on safe burning methods. Please see the table below for the proposed fee information: Recreational burning $20.00 Valid from the time of (individual residential property, issuance to December 31st of private recreationi.e.campgrounds, the same year. trailer parks) Agricultural burning (working farm)$20.00 per Valid from the time of burn day issuance until 6:00pm that same day. As the By-Law will allow for fees to be charged for an Open Air Burn Permit, the Township is providing Notice of the Public Meeting, being the Council Meeting of May 22, 2019, as per Ontario Regulation 2004/02. Questions regarding the draft Open Air Burning Permit By-Law may be directed to: MelanieBrown, Fire Prevention OfficerMarie Brissette, Special Projects Coordinator mbrown@oro-medonte.ca mbrissette@oro-medonte.ca 705-487-2171 x3104 705-487-2171 x3103 Page 59 of 469 7.a) 7:30 pm Public Information Meeting: Open Air Burning Permit By-law ... Law - Public Meeting Wednesday, May 22, 2019 Fire & Emergency Services Draft Open Air Burning By Page 60 of 469 7.a) 7:30 pm Public Information Meeting: Open Air Burning Permit By-law ... burning. Ontario Fire Code. Law - 01 - bylaws to manage open air burning. follows the Township Fire Prevention and Protection Act allows municipalities regulations / the Township does not have a bylaw for open air means that the Public Meeting re: Report No. FES2019Open Air Burning Permit Process and Draft By Currently It In addition, the to put in place Page 61 of 469 7.a) 7:30 pm Public Information Meeting: Open Air Burning Permit By-law ... Law - 01 - take place unless: shall not , the Ontario Fire Code regulates all open air burning. The Code states: Law - Open Air Burning it has been approved, oropen air burning consists of a small, confined fire that is used to cook food on a grill, barbecue or spit;commensurate with a type and quantity of food being cooked, and supervised at all times.meets the requirements of the Technical Standards and Safety Act, 2000, is for outdoor use,if assembled, has been assembled in accordance with the manufacturer’s instructions, and if installed, has been installed in accordance with the manufacturer’s instructions.” ) i ((ii) (iii) Public Meeting re: Report No. FES2019Open Air Burning Permit Process and Draft By Without a By“2.4.4.4.(1) (a) (b) (2) Sentence (1) does not apply to the use of an appliance that (a) (b) (c) (d) Page 62 of 469 7.a) 7:30 pm Public Information Meeting: Open Air Burning Permit By-law ... , which state, needed. prior to burning. products only, that - FES Law - Air Burning Guidelines - 01 - Open do not provide the enforcement tools May burn uncontaminated dry wood or wood byare not contaminated with paint or stain. You cannot burn grass clippings or leaves.For active farms, they are required to contact For residents and farmers, a list of rules apply when burning. Public Meeting re: Report No. FES2019Open Air Burning Permit Process and Draft By The Township currently uses residents:••••These Guidelines Page 63 of 469 7.a) 7:30 pm Public Information Meeting: Open Air Burning Permit By-law ... Law - of options to contact information of Law - By is provided an opportunity to read, A complaint is received; orA quick or significant change in the Fire Rating has been issued which requires immediate attention. provides FES and MELO with a varietythe residentFES has an up to date list and -penalize those in contravention of the By-acknowledge and understand the rules prior to signing for a permit. This shifts the responsibility onto the person conducting open air burning-anyone who has been issued a permit which allows FES to contact them when:•• Law - 01 - Guidelines a large variety of enforcement tools for don’t providedo not ensure that the person conducting open air FES has no means of knowing who and where open Public Meeting re: Report No. FES2019Open Air Burning Permit Process and Draft By-FES-burning follows the rules-air burning is conducted Page 64 of 469 8.a) 7:15 pm Carol Lambie, President/CEO; and Laurene Hilderley, Directo... Request forDeputationBeforeCouncil/Committee written or electronic submissions and background information for consideration by Council/ Any Committee must be submitted to the Clerkby 9:00 a.m. 7 calendar days priortothe preferred meeting. Electronic submissions shouldbe submitted in Microsoft PowerPoint/Microsoft Word format. Nbz33-312: Preferred Meetingand Date: I am requesting deputation to speak: a)on m y own behalf; or b)on behalf of a group/organization; please state name below. By stating the group/organization name below, youconfirm that you are duly authorized to act on behalf of the identifiedgroup/organization and that the group/organization hereby gives its approvalfor you to act on this matter. XbzqpjouDfousfgpsNfoubmIfbmuiDbsf I would like to use: projectorlaptop Name(s) of Speaker(s) Adeputationwishing to appear before Council/Committee shall be limited to no more than two (2) speakers with a total speaking time of not more than ten (10) minutes. DbspmMbncjf)Qsftjefou0DFP* MbvsfofIjmefsmfz-EjsfdupspgDpnnvojdbujpot Name:Name:____________________________________ Have you presented a deputation previously on this matter?Yes No Subject of Presentation Please describe below, the subject matter of the requested presentationin sufficient detail, to provide the Townshipa means to determine its content and to assess its relative priority to otherrequests for presentation.Weight will be given to those requests that provide more detailed descriptions of the content of the presentation, particularly defining how the subject matter aligns with Council’s Mandate. A community update and opportunity to learn more about the care and treatment provided at Waypoint. Please identify the type of action you are seeking of Council/Committee on this issue. No Action, e.g., an awareness of topic or organization. To Request Action.Please describein detail. ________________________________________________________________________________ If you are requestingaction, have you been in contact with a staff member to seek a resolutionwith regard to this matter?Yes No If yes, who were you in contact with? ___________________________________________________ Page 65 of 469 8.a) 7:15 pm Carol Lambie, President/CEO; and Laurene Hilderley, Directo... -2- Reason why this presentation is important to Council and to the municipality: Waypoint is a member of the Simcoe County Hospital Alliance and is a public hospital serving our region; understanding our services is important. To provide an update on the Wellness Hub opening soon. Nbsdi39-312: Date of Request: SfcfddbTu/Bnbou Name of Requestor: 611DivsdiTusffu-Qfofubohvjtifof-POM:N2H4 Address: 816.65:.4292y/3184 Telephone:Fax: stubnbouAxbzqpjoudfousf/db Email: Note:Additional material may be circulated / presented at the time of the deputation.If you intend to include handouts or a presentation using electronic devices, any material will be attached to the public agenda. Please bring fifteen (15) hard copies of any additional material. It is the responsibility of the presenter to ensure that they have received consent for any third party information. st Scheduling will be at the discretion of the Clerk, and will be confirmedno later than the 1business day of the week of the meeting. There are no guarantees that by requesting a certain date(s) your deputationwill be accepted, as prior commitments may make it necessary to schedule an alternate date suggested by the Clerk. Please email your request to deputation@oro-medonte.ca The Clerk’s Office will confirm receipt of the request, however if you do not receive a return email, please contact the Clerk’s Office 5 days after the request is submitted. Personal information on this form is collected under the legal authority of the Municipal Act, S.O. 2001, c.25 as amended. The information is collected and maintained for the purpose of creating a record that is available to the general public pursuant to Section 27 of the Municipal Freedom of Information and Protection of Privacy Act. Questions about this collection should be directed to the Clerk’s Office,The Corporation of the Township of Oro-Medonte, 148 Line 7 South, Oro-Medonte, Ontario, L0L 2E0. 10/2016 Page 66 of 469 8.a) 7:15 pm Carol Lambie, President/CEO; and Laurene Hilderley, Directo... Page 67 of 469 8.a) 7:15 pm Carol Lambie, President/CEO; and Laurene Hilderley, Directo... Page 68 of 469 8.a) 7:15 pm Carol Lambie, President/CEO; and Laurene Hilderley, Directo... Page 69 of 469 8.a) 7:15 pm Carol Lambie, President/CEO; and Laurene Hilderley, Directo... MYTHMYTHMYTHMYTHMYTHMYTH Page 70 of 469 8.a) 7:15 pm Carol Lambie, President/CEO; and Laurene Hilderley, Directo... Page 71 of 469 8.a) 7:15 pm Carol Lambie, President/CEO; and Laurene Hilderley, Directo... Page 72 of 469 8.a) 7:15 pm Carol Lambie, President/CEO; and Laurene Hilderley, Directo... Page 73 of 469 8.a) 7:15 pm Carol Lambie, President/CEO; and Laurene Hilderley, Directo... Page 74 of 469 8.a) 7:15 pm Carol Lambie, President/CEO; and Laurene Hilderley, Directo... Page 75 of 469 8.a) 7:15 pm Carol Lambie, President/CEO; and Laurene Hilderley, Directo... Page 76 of 469 8.a) 7:15 pm Carol Lambie, President/CEO; and Laurene Hilderley, Directo... Page 77 of 469 8.a) 7:15 pm Carol Lambie, President/CEO; and Laurene Hilderley, Directo... Page 78 of 469 8.a) 7:15 pm Carol Lambie, President/CEO; and Laurene Hilderley, Directo... Page 79 of 469 8.a) 7:15 pm Carol Lambie, President/CEO; and Laurene Hilderley, Directo... Page 80 of 469 8.a) 7:15 pm Carol Lambie, President/CEO; and Laurene Hilderley, Directo... Page 81 of 469 8.a) 7:15 pm Carol Lambie, President/CEO; and Laurene Hilderley, Directo... Page 82 of 469 9.a) 7:00 p.m. Alex Nuttall, Member of Parliament, Barrie - Springwater ... s b o J e r t e a d m p m U u 9 S May 22, 2019 1 a 0 d 2 a n a C Page 83 of 469 9.a) 7:00 p.m. Alex Nuttall, Member of Parliament, Barrie - Springwater ... jobs s b profit, w -quality o - for e J - i employers r v offering new and r e , e m v gain the skills and work O m u m young people S a local economies a r to employers from the not d g a o r n P strengthen a 2005, the Youth Employment Strategy has helped 900,000 young people C Wage subsidy public and private sectors to provide good quality summer job opportunities and valuable work experience to youthSince over experience they need to find and keep goodHelps opportunities for both Page 84 of 469 9.a) 7:00 p.m. Alex Nuttall, Member of Parliament, Barrie - Springwater ... 9 1 ew 0 n 2 J S Results from C ll positions posted on o a t s e to help match young people with g n a h 30, and is no longer restricted to students - C Fewer barriers to good quality jobs: expanded eligibility now includes all youth aged 15Updated eligibility criteria: previously funded projects considered in eligibility and funding decisionsBetter job matching: jobbank.gc.caemployers Page 85 of 469 9.a) 7:00 p.m. Alex Nuttall, Member of Parliament, Barrie - Springwater ... the completion 2019 2019 s funded work - e t 23, 2019 a December 17, 2018February 3,AprilJuly 23, 2019September 1,30 days followingof the CSJplacement D y e K Due Start Applications OpenApplicationsEarliest Job StartLatest JobLatest Job EndLatest Date to Submit Payment Claim Page 86 of 469 9.a) 7:00 p.m. Alex Nuttall, Member of Parliament, Barrie - Springwater ... 304 101,106 2019 $1,046,161 208 66,019 2018 $761,024 Y O 218 Y 71,024 2017 $734,979 M O 212 79,250 S 2016 $734,003 B Totals Hours Approved Funding Approved # of Jobs Approved Page 87 of 469 9.a) 7:00 p.m. Alex Nuttall, Member of Parliament, Barrie - Springwater ... 20 e 11,630 2019 $81,410 t n 12 o 5,148 d 2018 $36,036 e M 7 - o 3,520 r $20,064 2017 Y O O 6 f Y o 3,120 2016 $17,567 p i h s n Approved w Totals o T Hours Approved Funding # of Jobs Approved Page 88 of 469 9.a) 7:00 p.m. Alex Nuttall, Member of Parliament, Barrie - Springwater ... t r - o p p u 7342 S - r 945 - e CSJEMPLOYER - GD@servicecanada.gc.ca y - 866 EP - o - l 1 p PD - m ON E EECEMPLOYEUR Page 89 of 469 9.a) 7:00 p.m. Alex Nuttall, Member of Parliament, Barrie - Springwater ... ? You Thank Questions Page 90 of 469 12.a) 7:30 pm Report No. FES2019-1, Mel Brown, Fire Prevention Officer; ... Page 91 of 469 12.a) 7:30 pm Report No. FES2019-1, Mel Brown, Fire Prevention Officer; ... Page 92 of 469 12.a) 7:30 pm Report No. FES2019-1, Mel Brown, Fire Prevention Officer; ... Page 93 of 469 12.a) 7:30 pm Report No. FES2019-1, Mel Brown, Fire Prevention Officer; ... Page 94 of 469 12.a) 7:30 pm Report No. FES2019-1, Mel Brown, Fire Prevention Officer; ... Page 95 of 469 12.a) 7:30 pm Report No. FES2019-1, Mel Brown, Fire Prevention Officer; ... Page 96 of 469 12.a) 7:30 pm Report No. FES2019-1, Mel Brown, Fire Prevention Officer; ... Page 97 of 469 12.a) 7:30 pm Report No. FES2019-1, Mel Brown, Fire Prevention Officer; ... Page 98 of 469 12.a) 7:30 pm Report No. FES2019-1, Mel Brown, Fire Prevention Officer; ... Page 99 of 469 12.a) 7:30 pm Report No. FES2019-1, Mel Brown, Fire Prevention Officer; ... Page 100 of 469 12.a) 7:30 pm Report No. FES2019-1, Mel Brown, Fire Prevention Officer; ... Page 101 of 469 12.a) 7:30 pm Report No. FES2019-1, Mel Brown, Fire Prevention Officer; ... Page 102 of 469 12.a) 7:30 pm Report No. FES2019-1, Mel Brown, Fire Prevention Officer; ... Page 103 of 469 12.a) 7:30 pm Report No. FES2019-1, Mel Brown, Fire Prevention Officer; ... Page 104 of 469 12.a) 7:30 pm Report No. FES2019-1, Mel Brown, Fire Prevention Officer; ... Page 105 of 469 12.a) 7:30 pm Report No. FES2019-1, Mel Brown, Fire Prevention Officer; ... Page 106 of 469 12.a) 7:30 pm Report No. FES2019-1, Mel Brown, Fire Prevention Officer; ... Page 107 of 469 12.a) 7:30 pm Report No. FES2019-1, Mel Brown, Fire Prevention Officer; ... Page 108 of 469 12.a) 7:30 pm Report No. FES2019-1, Mel Brown, Fire Prevention Officer; ... Page 109 of 469 12.a) 7:30 pm Report No. FES2019-1, Mel Brown, Fire Prevention Officer; ... Page 110 of 469 12.b) 8:00 pm Andria Leigh, Director, Development Services re: Draft Sho... The Corporation of the Township of Oro-Medonte DRAFT By-law No. 2019-053 A By-law for the Licensing, Regulating, and Governing of Short Term Rental Accommodations in the Township of Oro-Medonte WHEREAS Section 8 (1) of the Municipal Act Municipal Act provides the powers of a municipality under this or any other Act shall be interpreted broadly so as to confer broad authority on the municipality to enable the municipality to govern its affairs as it considers appropriate and to enhance the municipality's ability to respond to municipal issues. AND WHEREAS pursuant to Section 9 of the Municipal Act Part II, a municipality has the capacity, rights, powers and privileges of a natural person for the purpose of exercising its authority under this or any other Act; AND WHEREAS pursuant to Section 10 of the Municipal Act, a municipality has the authority to implement business licensing in the interest of health and safety, well-being of persons, consumer protection and nuisance control; AND WHEREAS pursuant to Section 151 of the Municipal Act, Council is exercising its authority to provide for a system of licences with respect to Short Term Accommodation Rental businesses; AND WHEREAS Sections 390 to 400 of the Municipal Act enables a municipality to pass By-laws for imposing fees or charges for permits and services provided or done by them; AND WHEREAS Sections 425 of the Municipal Act enables a municipality to create offences; AND WHEREAS Sections 429 of the Municipal Act enables a municipality to establish a system of fines or offences under a by-law of a Municipality passed under the Act; AND WHEREAS pursuant to Section 434.1 of the Municipal Act, a municipality has the authority to impose a system of administrative penalties and fees as an additional means of encouraging compliance with this by-law; AND WHEREAS Section 436 of the Municipal Act permits a municipality to pass by- laws providing that the municipality may enter on land at any reasonable time for the purpose of carrying out an inspection to determine compliance with a by-law direction, order or licence; AND WHEREAS Section 444 of the Municipal Act provides that if a municipality is satisfied that a contravention of a by-law of the municipality passed under this Act has occurred, the municipality may make an order requiring the person who contravened the by-law or who caused or permitted the contravention or the owner or occupier of the land on which the contravention occurred to discontinue the contravening activity; AND WHEREAS the Council of the Corporation of the Township of Oro-Medonte deems it desirable to enact a by-law to Licence Short-term Rental Accommodations; NOW THEREFORE the Council of The Corporation of the Township of Oro-Medonte enacts as follows: Section 1 Definitions For the purpose of this by-law: Action means a proceeding under Part I or Part III of the Provincial Offences Act; Page 1 of 15 Page 111 of 469 12.b) 8:00 pm Andria Leigh, Director, Development Services re: Draft Sho... Agent means a Person duly appointed by an Owner to act on their behalf; Appeal Committee means a committee to which Council has delegated responsibility of handling, appeals, suspensions, and revocations of Licences under this by-law; Applicant means the Person applying for a Licence or renewal of a Licence under this by-law; Bed and Breakfast Establishment means a single detached dwelling in which a maximum of three rooms are provided with or without meals for hire or pay for the travelling public; Bedroom means a room or area used, designed, equipped or intended for sleeping; By-law Enforcement Officer means a municipal law enforcement officer of the Corporation of the Township of Oro-Medonte who is duly appointed by Council for the -laws; Corporation means a body corporate incorporated pursuant to the Business Corporations Act, R.S.O. 1990 c. B. 16, or the Corporations Act, R.S.O. 1990, c. C. 38; Council means the Council of the Corporation of the Township of Oro-Medonte; Dwelling Unit means one or more habitable rooms in a building, designed as, or intended as, or capable of being used or occupied as a single independent housekeeping unit and containing living, sleeping, sanitary and food preparation facilities or facilities for the installation of kitchen equipment and has an independent entrance. For the purposes of this By-law, a dwelling unit does not include a tent, trailer, mobile home or a room or suite of rooms in a boarding or rooming house, a hotel, motel, motor home, or recreational trailer. Dwelling, Principal residence means a dwelling that is owned or rented alone or jointly with another person, where the person (s) is ordinarily a resident and has designated the dwelling as their principal place of residency on their income tax filing and in other government records. This may include a long-term tenant residing for a minimum of 6 consecutive months. Fee means a Fee as set forth in Schedule 2-law; Guest Room means a room offered for short-term rental accommodation intended primarily for overnight occupation, which conforms to the standards for a bedroom, as set forth by the Ontario Building Code; Licence means the Licence issued under this by-law as proof of licensing under this by- law; Licensee means a Person who holds a Licence or is required to hold a Licence under this by-law; Licence Issuer means any person or persons provided the authority by the Township to issue a licence under this By-law and includes a By-law Enforcement Officer or Officer; Officer means a municipal law enforcement officer of the Corporation of the Township of Oro-Medonte who is duly appointed by Council for the purpose of enforcing the y-laws; Owner means the Person holding title to the Property on which the Short Term Rental Person means an individual, a Corporation, a partnership, or an association, and includes a Licensee or an Applicant for a Licence under this by-law as the context requires; Parking Area means an area provided for the parking of motor vehicles and may include aisles, parking spaces, and related ingress and egress lanes, but shall not include any park of the public street; Page 2 of 15 Page 112 of 469 12.b) 8:00 pm Andria Leigh, Director, Development Services re: Draft Sho... Premises means the Property upon which a Short Term Rental Accommodation is operated, inclusive of buildings or structures or any part thereof used for such purpose; Property means the land upon which a Short Term Rental Accommodation is operated, exclusive of buildings or structures or any part thereof; Renter means the person responsible for the rental of the Premises by way of concession, permit, lease, licence, rental agreement or similar commercial arrangement with the Licensee; means a document that has been prepared bythe Owner and has been approved by the Township that is agreed to in writing by the renter that sets out the roles and responsibilities of the renter, including but not limited to: behavioral expectations as they relate to non-disturbance of neighbours; compliance with applicable Township by-laws, and adherence to the provisions of this by-law; Responsible Person means the owner or agent assigned by the owner or licensee of the Short Term Rental Accommodation to ensure the Short Term Rental Accommodation is operated in accordance with the provisions of this By-law, the licence and applicable laws. Short Term Rental Accommodation: means the use of a single detached dwelling, as defined in Zoning By-law 97-95, or any part thereof, that is rented for a period of less than twenty eight (28) days and includes a Bed & Breakfast Establishment, but does not include a motel, hotel, hospital, tourist inn or accommodations where there is no Short Term Rental Accommodation uses shall not include a hotel, motel, motor hotel, nursing home, private or public hospital, temporary accommodations for seasonal farm workers, a recreational vehicle park, a tent campground, or similar commercial or institutional use, as defined in Zoning By-law 97-95. Township means the Corporation of the Township of Oro-Medonte. Zoning By-law means the Township-law 97-95, as amended, or any successor comprehensive Zoning By-law, as amended. Section 2 General Provisions (All) 1. No person shall use or operate any Short Term Rental Accommodation unless he or she holds a current licence issued pursuant to this By-law. 2. No person shall advertise a Short Term Rental Accommodation without a licence issued pursuant to this By-law. 3. Short Term Rental Accommodations shall comply with all applicable Municipal By- laws and provincial legislation. 4. Short Term Rental Accommodations shall only be permitted in areas where it is a -law. 5. The following shall be made available to guests: a. A copy of the current licence displayed interior to the Short Tern Rental Accommodation and available for inspection by Township staff; b. A copy of the current Township Noise By-law; c. A copy of the current parking provisions for Short Term Rental Accommodations as outlined in this By-law; d. A copy of the approved floor plans identifying the rooms and also showing the exits and fire escape routes. 6. The Licensee shall be responsible for maintenance of the amenity and parking areas and ensuring that guests use only the areas designated within the approved licence. Page 3 of 15 Page 113 of 469 12.b) 8:00 pm Andria Leigh, Director, Development Services re: Draft Sho... 7. All Short Term Rental Accommodations shall provide a fire extinguisher in any designate. 8. No licensee shall rent any guest room in a Short Term Rental Accommodation other than a guest room that was identified and approved on the floor plans submitted with the Application for Licence. 9. Permitted Short Term Rental Accommodation Occupancy shall be the sum of all guest rooms in the dwelling and shall not exceed two (2) persons per guest room for a maximum of ten (10) persons on any one property; 10. The provision of parking on the site plan referenced in the Licence Application shall include the following: (a) a minimum of three parking spaces plus one additional parking space per Guest Room; (b) parking space sizes of 2.5 metres X 5.7 metres; and (c) compliance with all other parking provisions as set forth in Zoning By-law 97- 95. 11. All vehicles shall only be permitted in a parking area consisting of a hard-surfaced driveway (gravel, paved, concrete, interlock or similar hard surface). 12. The Licensee shall provide to the Township the name and contact information of the immediately and respond to an emergency or contravention of any Township By-law, including attendance on site of the Short Term Rental Accommodation dwelling within thirty (30) minutes of being notified of the occurrence. 13. The licence does not permit a Short Term Rental Accommodation dwelling to be used for the hosting of events such as weddings or receptions or any other similar group activity that are in contravention of Comprehensive Zoning By-law 97-95, as amended or the -law. 14. All Short Term Rental Accommodation dwellings shall comply with the provisions of the Ontario Building Code. 15. Each Short Term Rental Accommodation dwelling shall provide proof that it complies with the Fire Code and all applicable by-laws every four (4) years for a Short Term Rental Accommodation dwelling as a principal residence or two (2) years for Short Term Rental Accommodation dwelling as a whole home. 16. Applications for licence and issued licences, along with the legal description, civic address and associated owner, responsible person contact information will be Section 2 General Provisions (for Bed and Breakfast Establishments) 1. Where a Bed & Breakfast use is to be issued a licence in accordance with this By- law, in addition to the General and Specific Provisions, the following provisions and considerations shall apply prior to issuing the licence: a) A Bed & Breakfast Establishment shall only be permitted in a principal residence and shall be limited to a maximum of three (3) guest rooms per establishment. b) A Bed & Breakfast Establishment shall not be established or operated in an accessory building. c) A Bed & Breakfast Establishment shall only be permitted in zones where expressly provided for as a permitted use in the Zoning By-law. d) A Bed & Breakfast Establishment shall conform to all regulations and requirements of the zone where permitted. Page 4 of 15 Page 114 of 469 12.b) 8:00 pm Andria Leigh, Director, Development Services re: Draft Sho... e) A Bed & Breakfast Establishment shall not detract from the general character of the neighbourhood nor be a nuisance in terms of noise, traffic, parking and visual character. f) A Bed & Breakfast Establishment, while being operated as a Bed and Breakfast Establishment, must be occupied and operated by the principal resident while guests occupy or have the right to occupy guest rooms. g) Each Bed and Breakfast Establishment licensed pursuant to this By-law must provide proof to the Township at least every four (4) years that it complies with the Fire Code and all applicable by-laws. Section 3 Licensing Requirements 1. Every application for a new Licence, or the renewal of an existing Licence, shall be submitted to the Township and shall include: (a) a completed application in the form required by the Township, which shall include: a) the number of guest rooms b) the maximum number of guests to be accommodated c) the registered owner and contact information d) the Owner and if applicable, Agent (alternative) person and related contact information e) the licence number of any previous Short Term Rental Accommodation dwelling licence (b) a completed floor plan and site drawing or sketch showing: i) civic address and legal description of the property; ii) a photograph of the front of the house; iii) a floor plan with accurate dimensions showing an emergency evacuation plan inclusive of each bedroom, sleeping area, smoke alarm, extinguisher and existing egress door or window, decks; iv) the location of the dwelling on the property with setbacks indicated from all property lines; v) the location and dimension of the parking area and the required parking spaces; vi) the location of the driveway access to the required parking spaces; vii) the location and dimensions of the outdoor amenity area(s); and, viii)fencing, landscaping or other buffering if required. (c) proof of Ownership for the Premises; (d) proof that the Applicant is at least eighteen (18) years of age, if the Applicant is an individual; (e) proof that the Applicant, if a Corporation, is legally entitled to conduct business in Ontario, including but not limited to: (i) an article of incorporation or other incorporating documents, duly certified by the proper government official or department of the Province of Ontario or the Government of Canada; and, (ii) a list containing the names of all shareholders of the Corporation; (f) in the case of an Applicant being a partnership, the names and addresses of each member of the partnership as well as the name under which the partnership intends to carry on business; Page 5 of 15 Page 115 of 469 12.b) 8:00 pm Andria Leigh, Director, Development Services re: Draft Sho... (g written authorization; (h) proof of insurance which includes a liability limit of no less than two million dollars ($2,000,000.00) per occurrence for Property damage, damage from fire and bodily injury, and identifies that a Short Term Rental Accommodation is being operated on the Property. no less than 30 days prior notice to the Township. (i) an Electrical Safety Authority (ESA) certificate; (j) (j) payment of the applicable Licensing Fee as identified in Schedule 2. Upon receipt of a completed Application with supporting materials and the payment of the licensing fee, the licence issuer shall, in the case of both new and renewal applications review the application to determine compliance with this By-law. The licence issuer may request comments from other departments or agencies in order to determine compliance with the by-law and any required conditions to be identified in the licence. 3. Any person applying for a licence is responsible to coordinate with the Township and to arrange for an inspection of the property as a condition to and prior to receiving a licence to ensure compliance with all applicable by-laws including the following: a) The Provisions of this By-law; b) The Ontario Fire Code; c) The Ontario Building Code; d) The Property Standards By-law; and e) The Zoning By-law. 4. Upon determination by the Township that information requirements and all regulatory and by-law requirements of the Township are met, a licence shall be issued and remain valid for two (2) years, unless revoked. An inspection is mandatory every two (2)- years prior to issuance of a licence for a whole home Short Term Rental Accommodation dwelling or every four (4) years for a Short Term Rental Accommodation dwelling used as a principal residence or Bed and Breakfast Establishment. 5. A Short Term Rental Accommodation licence that has been issued pursuant to this By-law shall expire upon the earliest of one of the following events: a) The date that is two (2) years after the date of the issuance of the licence; or b) Upon the sale or transfer of the Short Term Rental Accommodation dwelling to a person other than a licensee. 6. A licence for a Short Term Rental Accommodation dwelling may not be renewed or extended unless the Licensee has submitted a completed Application form with the supporting materials and the applicable fee. 7. The Licensee shall be responsible for informing the Township in writing of any changes to the approved information contained within the licence application or any deviation to the approved plans within seven (7) days of such change or deviation. Nothing herein allows a Licensee to rent rooms other than those identified and approved on the floor plans submitted with the Application for a Licence unless the Township has approved same. 8. Licences are not transferable and cannot be assigned to another person and shall remain the property of the Township. Page 6 of 15 Page 116 of 469 12.b) 8:00 pm Andria Leigh, Director, Development Services re: Draft Sho... Section 4 Inspections 1. An By-law Enforcement Officer may at any reasonable time inspect any premises or place where a licence has been issued under this By-law to determine compliance to this By-law. 2. To obstruct or permit the obstruction of an inspection is deemed an offence. Section 5 Issuance of Licence and Grounds for Refusal 1. The License Issuer shall have the authority to issue, refuse to issue or renew a Licence, to revoke or suspend a Licence, or to impose terms and conditions on a Licence. 2. The License Issuer may refuse to issue or renew a Licence where: a) the conduct of an Applicant affords reasonable grounds for belief that the Applicant has not carried on, or will not carry on, the business in accordance with the law or with integrity and honesty; b) there are reasonable grounds for belief that the operation of the business may be averse to the public interest; c) a Licence has been previously revoked, suspended, or made subject to terms and conditions; d) a Person applying for a Licence has presented a history of contravention with this by-law or other Township by-laws; e) the signed f) the proposed use of the Premises is not permitted by the Zoning By-law; g) the Owner is indebted to the Township in respect of fines, penalties, judgements, or any other amounts owing, including awarding of legal costs, disbursements, outstanding Property taxes and late payment cha Property; h) the Property to be used for carrying on the trade, business or occupation does not conform with applicable federal and provincial law and regulations or municipal by-laws, including, but not limited to, the Zoning By-law, Property Standards By-law, the Building Code Act, the Fire Protection and Prevention Act, and the Electricity Act. 3. Notwithstanding Section 3 Inspection Requirements, the License Issuer may issue a Licence where a variance to this by-law has been approved through the Appeal Committee. The Appeal Committee, upon application may authorize such variance from the provisions of this by- opinion is desirable for the appropriate use of the Premises and in the opinion of the Property Standards Committee the general intent and purpose of the by-law is maintained. The decision of the Property Standards Committee, with regard to the variance application, shall be final and binding. 4. The Licence Issuer may revoke a Licence if it was issued in error or granted based on incorrect or false information. Section 6: Licence Denial, Suspension, or Revocation 1. The licence issuer may refuse to issue or revoke a licence if one or more of the following circumstances are met: a) if the information submitted on the application is incomplete, incorrect, false or misleading; or b) where all the required taxes, fees, administrative monetary penalties or municipal charges have not been paid; or c) where a licence has been previously revoked, suspended, made subject to special condition(s) or has presented a history of contravention with this or other Township by-laws. d) Where the Applicant is in breach of any provisions of this By-law or the Short Term Rental Accommodation dwelling does not comply with any provision of any other Township By-law any or Provincial regulations, or e) refusal to comply with any notice of violation within 72 hours. Page 7 of 15 Page 117 of 469 12.b) 8:00 pm Andria Leigh, Director, Development Services re: Draft Sho... 2. Notwithstanding the above, if satisfied that the continuation of the licence poses an immediate danger to the health or safety of any person, the licence issuer may, for the time and such conditions as are considered appropriate and without a hearing, suspend a licence for not more than 14 days, and, prior to suspending the licence, shall provide the licensee with the reasons for the suspension, either orally or in writing, with an opportunity to respond to them. 3. Where the Municipal By-law Enforcement Officer has issued three (3) notices to comply with this by-law within a 6-month period, the licence may be revoked. Section 7 Term of Licence A Licence issued pursuant to the provisions of this by-law shall expire two (2) years from the date it was issued, unless it is revoked in accordance with the provisions of this by-law. Section 8 - Appeal 1. An applicant, whose application has been refused, or a Licensee, whose licence has been revoked, and is not satisfied with the terms or conditions as to why this action was taken, may apply to appeal this decision to the Appeal Committee. 2. Every person who initiates an appeal of a decision shall submit a notice of appeal in person at the Township Administration Centre; a) within 14 days of a refusal or revocation; and b) with the non-refundable required Appeal Fee as detailed in Schedule 2 this By-law. Section 9 - Appeal Hearing 1. The Appeal appeal under Section 9 of this By-law in an expeditious manner. 2. In considering an appeal, the Committee has the same powers as the municipal official who may issue or revoke a licence and may: a) rescind the refusal or revocation action, or b) confirm the refusal or revocation action, or c) modify the action and create requirements of compliance. 3. The decision of the Committee on the appeal is final. Section 10 Prohibitions 1. No Person shall operate or carry on any trade, business or occupation of Short Term Rental Accommodation unless that Person has first obtained a Licence pursuant to this by-law. 2. No Person shall discriminate in the carrying on of the trade, business or occupation of Short Term Rental Accommodation against any member of the public on the basis of race, ancestry, place of origin, colour, ethnic origin, citizenship, creed, sex, sexual orientation, age, marital status, family status or disability. 3. No Person shall fail to comply with an order issued by an Officer. 4. No Person shall advertise an unlicensed Short Term Rental Accommodation. 5. approved with the Licence generally outlined in Schedule 1-law. Section 11 Administration and Enforcement 1. The Development Services Department - Municipal Law Enforcement Division shall be responsible for the administration of this by-law; 2. Municipal Law Enforcement Officers shall be responsible for the enforcement of this by-law; 3. Upon receipt of an application for a Licence, an Officer shall perform the following functions: Page 8 of 15 Page 118 of 469 12.b) 8:00 pm Andria Leigh, Director, Development Services re: Draft Sho... (a) receive and review the application in conjunction with any provision of this by- law; and, (b) ensure the relevant Township staff have carried out the necessary inspections to satisfy the Township that the Premises is in compliance with the provisions of this by-law. 4. Upon determination that a contravention of the provisions of this by-law has occurred, an Officer may issue the required notice and/or order. 5. Every person who contravenes any provision of this By-law is guilty of an offence and all contraventions of this By-law are designated as continuing offences pursuant to section 429 of the Municipal Act. 6. When in the opinion of the Municipal By-law Enforcement Officer, a violation of this By-law has occurred or exists, the Municipal By-law Enforcement Officer may issue a written compliance notice to the alleged violator. The notice shall specify those sections of the By-law which are in violation and shall state that the violator has seventy-two (72) hours from the delivery of the notice in which to correct the alleged violation, failing which the Township may correct the alleged violation at the expense of the Owner / licensee. 7. Service of any notice under this section shall be carried out by personal service or registered mail addressed to the Licensee at the address s address on the Application. 8. Every person who contravenes any of the provisions of this By-law, including those contained in any of the Schedules and every director of a corporation who concurs in such contravention by the corporation is guilty of an offence and conviction liable to a fine in keeping with the provisions of the Provincial Offences Act. 9. Pursuant to Section 447 of the Municipal Act, where an owner is convicted of knowingly carrying on or engaging in a Short Term Rental Accommodation dwelling business in respect of any property or any part of any property without a licence required by this By-law, or a person is convicted of any other contravention of this By- law and the court determines that the owner or occupant of the property or part of the property in respect of which the conviction was made knew or ought to have known of the conduct which formed the subject-matter of the conviction or of any pattern of similar conduct, the court may order that the property or part of the property be closed to any use for a period not exceeding two (2) years. Section 12 Order 1. Where an Officer has reasonable grounds to believe that a contravention of the by- law has occurred, the Officer may serve an order on the Licensee setting out the reasonable particulars of the contravention and directing: (i) compliance within a specified period of time; (ii) any work that is required to be done. In the event of a default of such work being Town may recover the expense in the same manner as municipal taxes; or (iii) the activity be discontinued. 2. Any Person who contravenes an order under this by-law is guilty of an offence. 3. An order under this by-law may require work to be done even though the facts which constitute the contravention of this by-law were present before this by-law came into force. Section 13 Penalty for Non-Compliance 1. Every Person who contravenes any of the provisions of this by-law, upon conviction, is guilty of an offence and liable to a fine pursuant to the Provincial Offences Act, as amended. 2. Every Person who contravenes any provision of this by-law, upon conviction, is guilty of an offence, and all contraventions of the by-law are designated as continuing offences pursuant to Section 429 of the Municipal Act. Page 9 of 15 Page 119 of 469 12.b) 8:00 pm Andria Leigh, Director, Development Services re: Draft Sho... 3. Every Person, other than a company who contravenes any provision of this by-law, and every director of a Corporation who knowingly concurs in such contravention by the Corporation, is guilty of an offence and on conviction liable to a fine not exceeding $25,000 for a first offence and $50,000 for any subsequent offence. 4. Where a Corporation is convicted of an offence under this by-law, the maximum penalty is $50,000 for a first offence and $100,000 for any subsequent offence. 5. Where a Person has been convicted for an offence under this by-law by a court of competent jurisdiction, the court may in addition to any other penalty imposed on the Person convicted, issue an order prohibiting the continuation or repetition of the offence or the doing of any act or thing by the Person convicted directed toward the continuation or repetition of the offence. Section 14 - Administrative Penalty 1. A Municipal Law Enforcement Officer who finds that a responsible person has contravened any provision of this By-law may issue a notice addressed to that person advising that person that he or she has failed to comply with a provision to this by-law and that he or she is subject to paying an administrative penalty as a consequence of that non-compliance. 9. Any person who is issued a penalty notice pursuant to Section 14(1) above shall be liable to pay the Township the administrative penalty in the amount stipulated in Schedule 2-law. Section 15 Collection of Unpaid Fines Pursuant to Section 441 of the Municipal Act, if any part of a fine for a contravention of this by-law remains unpaid after the fine becomes due and payable under Section 66 of the Provincial Offences Act any extension of time for payment ordered under that Section, the Officer may give the Person against whom the fine was imposed a written notice specifying the amount of the fine payable and the final date on which it is payable, which shall be not less than 21 days after the date of the notice. If the fine remains unpaid after the final date specified in the notice, the fine is deemed to be unpaid taxes pursuant to Section 351 of the Municipal Act manner as Property taxes. Section 16 Powers of Entry 1. An officer may at any time enter on any premises and inspect any place for the purpose of determining whether the following are complied with: (a) the provisions of the by-law; (b) an order issued under this by-law; or (c) an order made under Section 431 of the Municipal Act. 2. Where an inspection is conducted, the Officer conducting the inspection may: (a) require the production for inspection of documents or things relevant to the inspection; (b) inspect and remove documents or things relevant to the inspection for the purpose of making copies or extracts; (c) require information from any Person concerning a matter related to the inspection including their name, address, phone number and identification; and (d) alone or in conjunction with a Person possessing special or expert knowledge, make examinations or take tests, samples, or photographs necessary for the purposes of the inspection. 3. The Township may undertake an inspection pursuant to an Order issued under Section 438 of the Municipal Act. 4. The Township Township. Section 17 Obstruction No Person shall hinder or obstruct, or attempt to hinder or obstruct, any Person who is exercising a power or performing a duty under the Municipal Act, or under a by-law passed under the Municipal Act. Page 10 of 15 Page 120 of 469 12.b) 8:00 pm Andria Leigh, Director, Development Services re: Draft Sho... Any Person who has been alleged to have contravened any of the provisions under the Municipal Act or under a by-law passed under the Municipal Act, shall identify themselves to the Officer upon request, failure to do so shall be deemed to have obstructed or hindered an Officer in the execution of his/her duties. Section 18 - Severability If any portion of this By-law of the Township is found to be in conflict with any other provision of any zoning, building, fire, safety or other By-law of the Township or regulations, the provision which establishes the higher standard shall prevail. If any provision or requirement of this By-law or the application thereof to any person shall to any extent be held to be invalid or unenforceable, Council intends the remainder of this By-law or the application of such provision or requirement to all persons other than those to whom it is held to be invalid or unenforceable to not be affected hereby and each provision and requirement of this By-law shall be separately valid and enforceable to the fullest extent permitted by by-law. Section 19 Title This by-law may be cited erm Rental Accommodation Licensing By- Section 20 Effective Date This By-law shall come into force and effect upon approval of the set fines by the Attorney General. Section 21 Governing Provisions That the Licensing and Regulation of Short Term Rental Accommodations shall be governed by the provisions and regulations contained in this By-law and Schedules 1, 2, and 3 attached hereto and forming part of this By-Law. By-law read a First, Second and Third time, and Passed this ****** day of ********, 2019. The Corporation of the Township of Oro-Medonte Mayor, H.S. Hughes Clerk, Karen Way Page 11 of 15 Page 121 of 469 12.b) 8:00 pm Andria Leigh, Director, Development Services re: Draft Sho... Schedule 1-law 2019-053 Short Term Rental Accommodation - (Template) 1. Purpose of the Code t is to acknowledge that Short Term Rental Accommodation premises are permitted in residential neighbourhoods and that the permanent residents of these neighbourhoods have the right to enjoy their own properties without nuisance. It also outlines specific requirements for Short Term Rental Accommodations and imposes responsibilities for both Owners and Renters of such properties and that Owners bear the primary responsibility of conveying this information to renters of their property. 2. Objectives of this Code The Objective of this Code is to establish acceptable standards of behaviour for hosts and renters to minimize any adverse impacts on their neighbours and the neighbourhood. 3. Residential Area The Renter acknowledges for themselves and on behalf of others that they will be occupying a Short Term Rental Accommodation that is located in a residential area. 4. Guiding Principles The guiding principles for Short Term Rental Accommodation renters are: The premise that you are occupying is a home; Treat the premise as your own; Respect your neighbours; and Leave it as you find it. 5. Maximum Number of Renters and Guests: The maximum number of renters including non-occupying guests and residents, permitted at a Short Term Rental Accommodation premises shall limited as per Section 2(9) General Provisions - All noted above in the Short Term Rental Accommodation Licensing By-law. 6. Noise and Residential Amenity: No person shall make noise to cause a disturbance or conduct themselves in a way that is likely to disturb area residents. Examples of noise that is likely to disturb residents at any time include: a) Loud music; b) Outdoor or backyard gatherings or activities involving excessive noise or disruptive behaviour; c) Late evening/early morning disturbances; and, d) Yelling, shouting, singing or conversing loudly. Renters and their guests are not allowed to disturb neighbours or interfere with their enjoyment of their premises, or the public realm, at any time of the day or night. Failure to comply with the conditions of the Town Noise By-law may result in legal action being taken. 7. Access and Parking: Please familiarize yourself and your guests with the Parking Management Plan for the premises to ensure ease of access with minimum disturbance to neighbours. All Short Term Rental Accommodation premises will have vehicle parking requirements as part of the licensing process; please refer to the approved parking plan. Page 12 of 15 Page 122 of 469 12.b) 8:00 pm Andria Leigh, Director, Development Services re: Draft Sho... 8. Recycling and Garbage: Please familiarize yourself and your guests with the provisions that have been made for waste management and the day of the week in which waste collection is scheduled. It -scheduled day is discouraged by this By-law. 9. Dwellings on Lots on Private Sewage Disposal Systems: Note: Maximum occupancy of a Short Term Rental Accommodation is based on a maximum of two persons per Guest Room. Exceeding the maximum occupancy may result in the malfunctioning of the septic system and pollution of the ground water system. This is of particular concern within 100 metres (328 feet) of Lake Simcoe and permanent streams (as discussed in the Lake Simcoe Protection Act, 2009.) 10. Fire and Occupant Safety: All Short Term Rental accommodations shall have installed operating fire alarms. In Short Term Rental Accommodations which have a fuel-fired appliance or solid fuel-fired appliance installed or an attached storage garage, the Owner shall ensure that the building is equipped with a carbon monoxide alarm installed outside of the sleeping areas. Further, the Owner shall regularly test the alarms to ensure that they are operational. If a renter discovers that any of the alarms are not operational the renter shall immediately notify the property owner of the deficiency. 11sibilities All owners and renters of Short Term Rental Accommodations are responsible for compliance with all other Township of Oro-Medonte by-laws (including, but not limited to the following: Noise By-law, Property Standards, Fireworks By-law, etc.). I, having read the above, and the terms of the Short Term Rental Accommodations By- law and Licence, undertake to provide those persons renting my short term rental appropriately. I also realize that a violation of the licensing agreement may result in the suspension or revocation of the short term rental accommodation for my property. ____________________________ ___________ Signature of Applicant for Licence Date Page 13 of 15 Page 123 of 469 12.b) 8:00 pm Andria Leigh, Director, Development Services re: Draft Sho... Schedule to By-law # 2019-053 Short Term Rental Accommodation Fee Schedule Required Fees Fees Expiry Date Short Term Rental $ 2000.00 Two (2) years from date Accommodation of issue/ as stipulated on Licensing Fee licence Short Term Rental $ 750.00 Two (2) Years from issue Accommodation Renewal Fee Licensing Committee $ 300.00 Appeal Fee Administrative Penalty $ 250.00 Comment and/or Inspections Obtained from: Oro-Medonte Municipal Law Enforcement Oro-Medonte Development Services Building and Planning Services Oro-Medonte Fire and Emergency Services Page 14 of 15 Page 124 of 469 12.b) 8:00 pm Andria Leigh, Director, Development Services re: Draft Sho... Schedule 3-law # 2019-053 Short Term Rental Accommodation Licencing Part I Provincial Offences Act Item # Column 1: Short Form Column 2: Column 3: Set Fine Wording Provision creating or defining offence 1 Operate a Short Term 2(1) $ 500 Rental Accommodation without a current Licence 2 Advertise a Short Term 2(2) $500 Rental Accommodation without a current Licence Note: The penalty provision for the offences indicated above is Section 13 of By- law 2019-052, a certified copy of which has been filed. Page 15 of 15 Page 125 of 469 12.c) Report No. DS2019-066, Curtis Shelswell, Chief Municipal Law Enfor... Page 126 of 469 12.c) Report No. DS2019-066, Curtis Shelswell, Chief Municipal Law Enfor... Page 127 of 469 12.c) Report No. DS2019-066, Curtis Shelswell, Chief Municipal Law Enfor... Page 128 of 469 12.c) Report No. DS2019-066, Curtis Shelswell, Chief Municipal Law Enfor... Page 129 of 469 12.c) Report No. DS2019-066, Curtis Shelswell, Chief Municipal Law Enfor... 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Page 180 of 469 12.d) Report No. CS2019-05, Karen Way, Clerk re: 2018 Municipal Election... Page 181 of 469 12.d) Report No. CS2019-05, Karen Way, Clerk re: 2018 Municipal Election... Page 182 of 469 12.d) Report No. CS2019-05, Karen Way, Clerk re: 2018 Municipal Election... Page 183 of 469 12.d) Report No. CS2019-05, Karen Way, Clerk re: 2018 Municipal Election... Page 184 of 469 12.d) Report No. CS2019-05, Karen Way, Clerk re: 2018 Municipal Election... 12 Manual of 2,6298141,592 , 2019 10 22 199718,54226%3 Candidates1 2 3 NonePaper Ballotwith Count1 day8 hours at 1 location18 May Page Manual 3,5182,301 hours at 2 2000No Record31%2 Candidates1 2 NonePaper Ballot with Count1 day8 locations18 Manual 200317,66824%AcclaimedMayorDeputy MayorPaper Ballotwith Count1 day 8 hours at 2 locations18 Manual 1,7974,539 200616,80637%2 Candidates1 2 1 Ward CouncillorPaper Ballotwith Count1 day8 hours at 2 locations18 Manual Historical Voter Turnout Ward 201016,97233%AcclaimedMayor1 CouncillorPaper Ballot with Count3 days8 hours at 3 locations34 Tabulator Appendix A 201417,34623.47%AcclaimedMayorDeputy Mayor1 Ward CouncillorPaper Ballotwith 2 days5 hours at 2 locations1 day8 hours at 1 location28 * * hone Tabulator 2,2262,4773,011 201818,17542.67%3 Candidates1 2 3 NonePaper Ballot with InternetTelephone11 days3 locations251 + 24Internet and Telep15 + 14Paper Only 05 - Candidate CS2019 YearElector CountVoter TurnoutTotal Votes per Mayoral AcclamationsVote MethodAdvance Vote DaysTotal Voting Hours *Declaration of Emergency Corporate ServicesReport No. Page 185 of 469 12.d) Report No. CS2019-05, Karen Way, Clerk re: 2018 Municipal Election... Appendix B Percentage by Vote Method Internet 72%Paper 18%Telephone 10% Corporate Services May 22, 2019 Report No. CS2019-05 Page 11of 12 Page 186 of 469 12.d) Report No. CS2019-05, Karen Way, Clerk re: 2018 Municipal Election... Appendix C Voter Turnout Advance Vote 68%Election Day 22 %Emergency Extension 11% Vote Period Date and Time Frame Advance Vote October 12at 9:00am to October 21at 8:00pm Election Day* October 21 at 8:00pm to October 22 at 8:00pm Emergency Extension October 22 at 8:00pm to October 23 at 8:00pm *Calculated as per the last twenty-four (24) hour period of voting. Corporate Services May 22, 2019 Report No. CS2019-05 Page 12of 12 Page 187 of 469 12.e) Report No. CS2019-08, Karen Way, Clerk re: Multi-Year Accessibilit... Page 188 of 469 12.e) Report No. CS2019-08, Karen Way, Clerk re: Multi-Year Accessibilit... Page 189 of 469 12.e) Report No. CS2019-08, Karen Way, Clerk re: Multi-Year Accessibilit... 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Page 214 of 469 12.h) Report No. CS2019-10, Marie Brissette, Special Projects Coordinato... end. - planning - development; December. space – throughout 2018 January. - 35 of 3 year accommodation requirements. - Corporate projects underway with presentations Lean Implementation work plan in No updateRFP to assist with Implementation of Lean RFP award report to Council Initial meetings with consultants held; roll out to Facilitator training underway.7HR plan in developmentHR plan nearing completion, Continued implementationContinued implementation Page May 22, 2019 Status-Leadership training proposals under review.--Management System developed and advertised. Report to Council with award recommendation prior to yearImplementation to begin January 2019.--commence in mid--to Council expected in Fall 2019Corporate HR plan to be developed 2018/2019 to review multiNo updateNo update--requirements being compiled.SMT initiated reviewing short and long term accommodation needs. Report to be provided to Council to coincide with 2020 business planning -- 20182018 Appendix A Project Tracking DateJulyAugust September & OctoberNovember & December January to April, 2019May & June2018JulyAugustSeptember & OctoberNovember & DecemberJanuary to April, 2019JulyAugust January to April, 2019 Lead(s)Robin Dunn/ Mark DesLauriers/ Donna HewittSMTRobin Dunn WardAllAllAll 10 - 2019 CS CAO’s Office ProjectContinuous Improvement (CI) InitiativeLong term Accommodation PlanningTownship Organization Review Corporate ServicesReport No Page 215 of 469 12.h) Report No. CS2019-10, Marie Brissette, Special Projects Coordinato... , 2018. th mittee Meeting has been s from the IT Needs and Initiatives Needs and Initiatives. This feedback will 2018. 35 nd of 4 ork on the ERP replacement continues. Benchmarking Continued implementationContinued implementationContinued implementation Page May 22, 2019 ---StatusIT Steering Committee Meeting will be scheduled for March 22Wis ongoing with input from other Municipalities.System Hardening continues.IT Steering Committee Meeting was held on March 29th 2018. Discussions took place on 2018 related IT initiatives. These discussions included SCADA, payment automation, passwords, department applications, and communication technology.Next IT Steering Comscheduled on June 18System Hardening and ERP research continues.2018 Computer Hardware options are being investigated for 2018 rollout.Departmental and Staff Meetings were held in early June to discuss IT help build IT Roadmap for Township.Staff IT Needs and Initiatives were documented to show needs, trends and common ground between departments. IT Steering Committee Meeting was held on June 19th 2018. Finding 2018 September & OctoberNovember & DecemberJanuary to April, 2019DateFebruaryMarch & AprilMay & June Lead(s)Harold Daynard/ Mark DesLauriers WardAll 10 - 2019 CS Finance ProjectIT Master Plan Corporate ServicesReport No Page 216 of 469 12.h) Report No. CS2019-10, Marie Brissette, Special Projects Coordinato... d also a what they utilize given. Continuous ults showing Municipal Partners continued. 35 of 5 Page May 22, 2019 meetings were discussed. Updates on SCADA and IAR were also provided.Continued research and documenting of IT needs System Hardening and ERP research continued.Preparation has begun to create IT Roadmap ansurvey to go out to Municipal Partners to understand what they utilize for applications and ERP.System Hardening and ERP research continued.Continued preparation of IT Roadmap and survey to go out to Municipal Partners to understand for applications and ERP.Have asked County of Simcoe to host meeting to discuss Network Security and incidents that have happened to local Partners.System Hardening and ERP research continued.Received survey resapplications and ERP.County of Simcoe has responded and will host meeting on security incidents that were experienced by local Partners. Meeting will happen on November 9. System Hardening County of Simcoe hosted meeting on security incidents that were experienced by local Partners. Meeting provided details and good insight into incidents. In December another municipal partner had small security incident. Few details have been System Hardening continued.Support and commenting on Improvement.Status JulyAugustSeptember & OctoberNovember & DecemberJanuary to April, 2019Date Lead(s) Ward 10 - 2019 CS Corporate Services Project Corporate ServicesReport No Page 217 of 469 12.h) Report No. CS2019-10, Marie Brissette, Special Projects Coordinato... - line - e of Facebook Opening of - on th Medonte” to “Township of Oro - 35 followers has increased to 3403 of 6 Newsletter subscriptions increased by 40.newsletter subscription increased by 161 to 414. -- Page May 22, 2019 Updated Communications Plan deferred due to staffing changes.EThrough online dog tag process have extended an offer for additional information, providing targeted information as requested.Livestreami ng & videotaping of Council meetings endorsed by Council, installation to be completed by June.EFacebook followers increased by 85 to 1197.Twitter followers increased by 59 to 3307.Livestreaming started June 13Enewsletter Subscriptions increased to 420Enews sign up option went out with Tax billsFacebook followers has increased to 1262Twitter followers has increased to 3358Following the Strategic Plan, increased communication with residents through social media channels directing individuals to the Township’s website. Revised corporate Facebook page title from “What’s Happening in OroMedonte.” This has resulted in an increasfollowers to the page.Given recent corporate initiatives (i.e. ReBayview Memorial Park), increased media inquiries.Five media releases issued during late June to present.Facebook followers has increased to 1353Twitter Livestreaming of Council meetings has been successful.Facebook Followers increased to 1553 (200 new followers)Twitter Followers increased to 3421YouTube now has 29 subscribers up from 20 2018 June FebruaryMarch & AprilMay & July August Donna Hewitt/Jenny Legget/Jennifer Whitley All 10 - 2019 CS Communications Strategy & Plan Corporate ServicesReport No Page 218 of 469 12.h) Report No. CS2019-10, Marie Brissette, Special Projects Coordinato... from 3421 ee Ministries; the , information booth at ewsletter went out to 423 fridge magnets and pens pertaining to the up AMO correspondence prepared to the - 35 Medonte - of low 7 general election outreach including voter list (voter.ca lookup) education/promotion at Bayview Memorial Park during movie night, two OK Friday Market events at Burl’s Creekthe Oro World’s Fairdistributed Municipal Elections information postcard through Canada Post to all residents located within Orodistributedelection at outreach events (Bayview Memorial Park, Burl’s Creek, Oro World’s Fair etc.)developed a video pertaining to voting in the municipal election for use on social mediaNorth Simcoe LifeCommunity Information GuideGeneral corporate correspondenceFolMi nister of Natural Resources and Forestry and the Minister of Agriculture, Food and Rural Affairs regarding predation concerns Page May 22, 2019 Council Highlights E NsubscribersElection Communication Plan Implementation: Prepared AMO briefing notes for thrnotes were well received.General CommunicationFacebook Followers increased to 1662 from 1553Twitter Followers increased to 3465 You Tube is up from 29 to 34Elections Communication Plan executed including: Township wide postcard mailing; Twitter; Facebook; Website; booth/attendance at community events; regional radio campaign and video promotion.General Communication September & October 10 - 2019 CS Corporate ServicesReport No Page 219 of 469 12.h) Report No. CS2019-10, Marie Brissette, Special Projects Coordinato... up - and 2,204 items including 8 53 subscribers from 38 to ity Information Guide for the Provincial government and distributed review notes, fact sheets and appropriate follow imcoe Life 35 of Briefing notes prepared for Media release and backgrounder prepared and distributed for the 2019 budget preparationregionalBriefing notes prepared for media radio interviewsInformation prepared for the February/March and April/May editions of North Simcoe LifeSpring Communprepared 8 July/August Council Highlights electronic newsletter prepared and distributedNorth SCommunity Information GuideGeneral Corporate Correspondence Briefing correspondence prepared for three issues.Media release prepared and issued for three events/announcementsInformation prepared for December issue of North Simcoe LifeWinter Community Information Guide created distributedNew photos of council and SMT coordinatedFacebook followers increased to 2,204 from 1,727Twitter followers increased to 3,648 from YouTube has increased Page May 22, 2019 Facebook Followers increased to 1,727 from 1,662 Twitter Followers increased to 3,499 from 3,465 You Tube is up from 29 to 38 General CommunicationGeneral Communication November & DecemberJanuary to April, 2019 10 - 2019 CS Corporate ServicesReport No Page 220 of 469 12.h) Report No. CS2019-10, Marie Brissette, Special Projects Coordinato... - Nov – applications for digital marketing, OLC radio campaign for - report and – digital marketing regarding internal total project $30k - . . 35 of Response to 5 media inquiriesCommunications assistance provided regarding the Community Satisfaction SurveyAssistance provided communications pertaining to corporate initiatives 9 . 4 Project awardedSurvey designedData Collection completed by mid AprilDraft report received, revised - Page May 22, 2019 ---presentation to Council prior to end of JuneNew 2018 Maps are printed and ready for distributionCycle Simcoe working through Grant 20183Toronto Bike Show Completed in March, Ontario’s Lake Country cycling maps the most picked up approx. 8001000Cycle Simcoe working with Ontario’s Lake Country and other DMO’s on cycling campaign,Running a Safe Cycling initiative June Bike Month (all of Simcoe County)Simcoe County Loop Trail complete, promotion campaigns running, opportunity to sign up for a group rideContinue advertising through campaigns -Pan American Cyclocross Championships for 2018/19 are confirmed for Midland, Horseshoe & Carriage Ridge are the main accommodators, shoulder season RTO& fundingfocus will be on road & mountain biking & Cycle & Stay packages 2018 January to April, 2019February March & AprilMay & June / Donna HewittDonna HewittJennifer WhitleyTourism Simcoe County/Cycle Simcoe AllAll 10 - 2019 CS ilot Cycling Project Community Satisfaction SurveyP Corporate ServicesReport No Page 221 of 469 12.h) Report No. CS2019-10, Marie Brissette, Special Projects Coordinato... local LINK Lake Country Cycling maps show activities along cycling routes - cling photos and video to promote Data Ontario’s 35 with SCTDF & RTO7 of ing 10 d Met with some of the businesses to discuss Mainstreet continued conversations with businesses including May 22, 2019 Continuing with promotionsTownship working with Cycle Simcoe on potential Bike Rack locationsCycle Simcoe continues with promotions through Simcoe CountyLooking at new experience routes partnering with tourism businessesWorking with media including Bloggers to write about cycling experiences, here is one from the Loop Trail BLOGTownship took cyvisitation to the Oro African Church via bikeLooking into options for Bike Racks at strategic locations in the Township, partnering with the County and a High school to weld the racksLatest Stravaand trails in the Township Working on new 2019 Cycling mapsContinuing Barn Quilt program, Continuing with Bike Rack buildWorking with Simcoe County to promote the Hardwood Nationals, applying for partnership funNew 2018 New business offers guided cycling in the region-funding and meeting new businesses-signage, marketing options and other ideas to encourage people to stop in Craighurst printed and distributed2019 Bike show to promote cycling Page JulyAugustSeptember & OctoberNovember & DecemberJanuary to April, 2019May & June2018July / Donna HewittJennifer Whitley 3 10 - 2019 CS Craighurst Business Owners Association Corporate ServicesReport No Page 222 of 469 12.h) Report No. CS2019-10, Marie Brissette, Special Projects Coordinato... ut signage Ontario’s Lake Country, weekly 35 of end report submitted as required. - 11 Continuing to attend consumer shows Connecting with the businesses in person to gather photography and videography to use to promote the businesses through online opportunitiesLooking into adding a page on the Township website about Craighurst to lead digital ads tooFurther discussions aboLots of changes coming in Craighurst, businesses are eager to learn moreNew ED hired in AprilPlanning for AGM on May 31Wrapping up Tap into Maple ED recruitment ongoing, hoping to have someone by Finalizing and launch of Tap into MapleVersion 2 of the paddling guide printed and distributedPromoting the Ontario Winter Games and Winter Well Launch of this week in May 22, 2019 ---Visiting businesses to capture local footage for a video to promote stop, shop and dine in CraighurstNo ChangeNo changeResearching ideas for funding and reviewing strategic plansFinalizing application YearEconomic Development Workplan approved, implementation underway-end of March- ----through digital advertising-video updates of upcoming events and activities. --- Page 2018 to August September & OctoberNovember & DecemberJanuary April, 2019September & October 2018November & DecemberJanuary to April, 2019FebruaryMarch & April // Donna HewittJennifer WhitleyDonna HewittJennifer Whitley AllAll 10 - 2019 CS Simcoe County Economic Development Funding ApplicationOntario’s Lake Country Corporate ServicesReport No Page 223 of 469 12.h) Report No. CS2019-10, Marie Brissette, Special Projects Coordinato... - , digital, – OLC partner Medonte pages - – Development Fund ctivities Tourism Development Fund over Burls Creek, Heritage Estates – Self drive tour to barns within the allocated staff managing projects – Medonte, this is running on Facebook - digital advertising $30k partner with OLC experience development $22.5k focus on – – 35 of 12 Medonte - Paddling Fishing Barn Quilt Trail Starting guide for 2018Inviting mediaContinuing with other marketing promotionsStarting digital advertising campaign with RTO7AGM at Valleycroft A new video is being created to promote the tours at Working closely with Tourism Simcoe County on Working on photo/video footage New focus on Video updates, this week in Lake Country promoting local events and aFinalized and approved 3 RTO7 Applications video & photographyWorking closely with CDC on professional development opportunities to support tourism businesses with funding from Tourism Simcoe Video created by OLC for Live, Work, Play in the OLC is working through their digital advertising May 22, 2019 ----are happening in 2018-Summer in Orothrough OLC as well as through Oro--campaigns with pay to play partners -projects with the Tourism Development Fund (Fishing, Paddling, Cycling etc). subscribed $300k--product development and digital advertising focus on beginner/family fishing & ice fishing -county to celebrate agriculture approx. 7 in progress in Oro---Hardwood Ski and Bike spoke to group on what changes the Oro African Church as well as Fall Tours, and winter activities. -- Page May & JuneJuly 10 - 2019 CS Corporate ServicesReport No Page 224 of 469 12.h) Report No. CS2019-10, Marie Brissette, Special Projects Coordinato... Medonte - visits, its Medonte - Adventures, partnered going - Medonte for Beaches and - highest ever 65,700 - increased number of participants - ncluding Oro African Church, Carthew Bay, r Guide 35 Videos of 13 Continued with Lake CountryFlavours of Lake County PromotionFall activity promotion onBoots & Hearts 2019 is in the top 10 hits to the websiteFinalized Fall, Winter and 4 seasons Oro2019 Visitor Guide in development Work continues on 2019 Guide Completed a learn to fish day in partnership with the new Video including OroNew photography/Video footage for the Township in OLC working on Fall video for Township of OroFinalizing Oro African Church videoFantastic website statsrecord numbers of visits to the website for Boots & Completed a Chinese translation video to attract more inviting more media to the area to share their Flavours of Lake Country prep work2019 VisitoFinishing Flavours Working with travel writers for upcoming vis May 22, 2019 --County and RTO7s, it was very successful according to visitors--partnership iHawkestone Pier & Trail and Bayview Memorial Park. -fall colours ------Tourism -- Boating in the area.107,000 page views-Hearts 3 of the top 10 pages were specifically for this event-Chinese tourists to the area-with Tourism Simcoe County to promote tourism attractions and events through online videos-experiences at attractions and accommodations--- Page AugustSeptember & October November & December 10 - 2019 CS Corporate ServicesReport No Page 225 of 469 12.h) Report No. CS2019-10, Marie Brissette, Special Projects Coordinato... th 4 ital advertising law, Municipal Services - play in marketing initiatives - to - Medonte winter activities through the - Road Vehicles by - 35 of 14 updates to website including community events and Communications staff making some website content updatesStaff looking at options for changing the layout of homepage and a better way to communicate current events and activitiesIn the process of implementing a plan to prioritize website page updatesWebsite updated with information pertaining to the amended OffCorporation and Community Forum held on August 1regarding the proposed Community Centre.Continuing to ensure consistency regarding website design. working with partners on Tourism Investment project Applying for RTO7 funding for dig Instagram photo contest to gather fall photos and Continue to partner with bloggers to share OLC visually Promotion of OroStarting Tap into Maple development with businessesTap into Maple ran for March & AprilFlavours ran in March/April for springLooking for new board membersOLC AGM May 22 at Geneva ParkWorking in partnership with CDC to promote Communications staff had some training, beginning to May 22, 2019 --and through storytelling-website with promotion on Facebook to the GTA-and Municipal Accommodation Tax-----campaigns, building relationships with local businesses to pay-dobasic content----- --tourism related workshops Page 2018 January to April, 2019FebruaryMarch & AprilMay & JuneJuly Donna Hewitt/ Jennifer Whitley All 10 - 2019 CS Website Development Corporate ServicesReport No Page 226 of 469 12.h) Report No. CS2019-10, Marie Brissette, Special Projects Coordinato... and he Township to t going - contacts at the County be worked on needs and required , internet options department 35 of 15 requests from the county Roundtable confirmed priority objectives, work plan to be started in MarchWork plan being updated based on priority objectives recommended by Roundtable Updating and new content onEc. Dev. Business After 5 event to support small Work plan continues toWork plan continues along with focus on certain Continuing to work with IT regarding homepage design options.Communications staff met with IT to better understand roles for the website andReviewing other Municipal Websites in the County to look at best options moving forward work plan continues, along with working on certain updating as content is available or needs to be changedreviewing analytics, making changes based on top continue to update content on an as needed basis, Focus on certain areas of the workplan continues supporting new business inquiries Work plan continuesWrap up session for BR&E Agriculture & Agri food May 22, 2019 ------pages visited-based on communications to the public.---projects that fall under the work plan-projects including tourism promotion-businesses-including tourism promotion, tourism investmentopportunities--results RFI -- Page 2018 AugustSeptember & OctoberNovember & DecemberJanuary to April, 2019FebruaryMarch & AprilMay & JuneJulyAugustSeptember & OctoberNovember & December / Donna HewittJennifer Whitley All 10 - 2019 CS Economic Development Strategy Update Corporate ServicesReport No Page 227 of 469 12.h) Report No. CS2019-10, Marie Brissette, Special Projects Coordinato... M businesses - inquiries and looking completed 35 31 requests received; 30 requests completed; 1 2 requests received; 2 1 request with IPC (no work required by the 1 request with IPC (no work required by the 2 requests received; 2 completed1 request with IPC (no work required by the 2 request with IPC (no work required by the of 18 requests received; 15 requests completed; 2 –-–––––– 16 Next steps or outcomes for BR&ENo updateNo update.No updateNo updateNo updateNo updateNo UpdateNo Update Draft workplan completed and presented to council, Continue to support new business Working with regional partners on regional strategies to May 22, 2019 -approved and moving forward on actions.-for ways to continue to support current O--support Economic Development within Ontario’s Lake Country--------2016 requests with IPC2017 2018 2016 Township at this time)2017 Township at this time); 1 in progress2018 Total open files: 32016 Township at this time)2017 Township at this time) request with IPC; 1 in progress Page 20182018 January to April, 2019FebruaryMarch & April May & JuneJulyAugustSeptember & October November & DecemberJanuary to April, 2019FebruaryMarch & AprilMay & June Donna Hewitt/Karen WayKaren Way AllAll 10 - 2019 Process CS Municipal Property SurplusFOI Requests Corporate ServicesReport No Page 228 of 469 12.h) Report No. CS2019-10, Marie Brissette, Special Projects Coordinato... the required by the required by the internal m Order, response 3 no work required by ) 2 with IPC, 1 internal2 with IPC, all with IPCall with IPC2 with IPC, 1 internal2 with IPC, 2 internal –– –––– est with IPC (no work required by the 35 4 requests received; 4 completed1 requ2 request with IPC (no work required by the 1 request with IPC (no work 1 request with IPC (no work required by the 1 request with IPC (no work1 request with IPC (no work required by the 1 request with IPC (Interi1 request with IPC (Order, response prepared by 1 request with IPC (1 request with IPC (no work required by the 5 requests received; 4 completed5 requests received; 4 completed7 requests received; 5 completed7 request received; 6 completed17 requests received; 14 completed of –––––––––––––––– 17 May 22, 2019 2018 Total open files: 3 2016 Township at this time)2017 Township at this time)Total open files: 3 2016 Township at this time)2017 Township at this time)Total open files: 3 2016 Township at this time)2017 Township at this time)Total open files: 4 2016 prepared by staff)2017 staff)Total Open files: 4 2016 Township at this time2018 Township at this time)Total Open files: 8Status 2018 2018 2018 2018 2019 Page JulyAugustSeptember & OctoberNovember & DecemberJanuary to April, 2019Date Lead(s) Ward 10 - 2019 CS Development Services Project Corporate ServicesReport No Page 229 of 469 12.h) Report No. CS2019-10, Marie Brissette, Special Projects Coordinato... May - Project update 18 Council meeting. Vision Statement/Policy th administrative work ongoing. Official Plan Review (OPR) website to be website to be available in mid 35 to be received and compiled. Responses to th, of hange 18 c ng presented at November 14, 20 May 22, 2019 Property identification remains underway for exemptions, preparation for spring inspections.Exemptions near completion. Inspections to commence after spring runoff Inspections have commenced and are ongoingInspections ongoingInspections ongoingInspections on going. Staff Report on beiInspections andDiscussion Papers reviewed/revised by staff and finalization oflive week of March 12OPR website finalized and Open House scheduled for June 20Open House held on June 20, 2018. Public comments continuepublic comments and proposed policy responses to be presented at next Open House (date to be determined).No ChangeConsultant reviewing comments received from Open House and preparing draft Directions papers for public consultationTownship staff reviewing/updating draft Vision Statement/Policy Directions for posting and public inputNo ChangeStaff awaiting update on Provincial policy amendments and updating work plan accordinglyNo changeNo Page 20182018 2018 February March & AprilMay & JuneJulyAugustSeptember & OctoberJanuary to April 2019February March & AprilMay & JuneJulyAugustSeptember & OctoberNovember & DecemberJanuary to April, 2019JulyAugust /Garry Andria Leigh/Sherri MooreAndria Leigh McCartney 3, 4, 5All3 10 - Craighurst 2019 – CS Maintenance Septic ProgramOfficial Plan UpdateAbbott’s Corporate ServicesReport No Page 230 of 469 12.h) Report No. CS2019-10, Marie Brissette, Special Projects Coordinato... law/agreement approved - for updated documents from applicant’s April 24, 2019 for earthworks and Occupancy Inspection expected in next few – 35 of 19 May 22, 2019 No changeNo ChangeNo ChangeNo change weeks.Awaiting Occupancy Inspection requestNo changeNo changeProvisional Occupancy inspection in September, further inspection requiredProvisional Occupancy ObtainedNo ChangeContinue to waitconsultant to address public meeting/agency commentsNo ChangeNo ChangePre servicing report and byby Council on construction/emergency access to Line 4 NorthReview on going, circulation comments provided to applicant for additional drawing/document revisionsSite Plan approved March 28, 2018. Building permit application received for septic. Change of use permit application not submitted to date. Page 2018 2018 September & OctoberNovember & DecemberJanuary to April, 2019March & April2018May & JuneJulyAugustSeptember & OctoberNovember & DecemberJanuary to April, 2019AugustSeptember & OctoberNovember & DecemberJanuary to April, 2019FebruaryMarch & April / Andria Leigh/Garry McCartneyGarry McCartney Derek WitlibDerek WitlibGarry McCartney 512 10 - 2019 CS Oro Design & ManufacturingHorseshoe Ridge Phase 4Cahiague Farms Inc. Corporate ServicesReport No Page 231 of 469 12.h) Report No. CS2019-10, Marie Brissette, Special Projects Coordinato... Engineering Submission, Engineering Submission, Engineering Submission, towards registration of ndrdth 35 of use and septic permits issued and conducting of 20 servicing agreement approved May 1, 2019. - May 22, 2019 Change of use application received, review complete, awaiting revised.Changeinspections.Inspections ongoingInspection on going towards occupancyInspections ongoingInspections ongoingApplicant submitted 2currently under reviewApplicant submitted 3currently under reviewNo changeApplicant submitted 4currently under Township and agency reviewNo changeNo changeNo ChangePreApplicant continuing subdivision.Awaiting applicant to follow up for final site plan inspection No ChangeNo ChangeFraming complete, exterior cladding and insulation underway Page 20182018 May & JuneJulyAugustSeptember & OctoberNovember & DecemberJanuary to April, 2019FebruaryMarch & AprilMay & JuneJulyAugustSeptember & OctoberNovember & DecemberJanuary to April, 2019September & October 2018November & DecemberJanuary to April, 2019February Andy KaraiskakisGarry McCartney 255 Home 10 - 2019 CS Estates Kayley Norwood IndustriesResidential Care Corporate ServicesReport No Page 232 of 469 12.h) Report No. CS2019-10, Marie Brissette, Special Projects Coordinato... laws and - law and - by 012 and directed laws and schedule - - law for Council review in laws for Council’s further - 071 approved July 18, 2018. - - law 2018 - Council direction to proceed to draft zoning ed 35 scheduling public meeting in 2019 of working on drafting of Interim Control By 21 law amendment and licensing by - May 22, 2019 Interior work underwayGrand Opening Scheduled for July 27, 2018. Pending Occupancy inspection.Occupancy inspection not conducted to date.Provisional Occupancy Granted, awaiting final occupancy inspectionFinal Site Plan Inspection completed and deemed acceptableNo ChangeCouncil approved staff report DS2018staff to proceed with drafting of planning and licensing/registry documents for further review and public consultationStaff draft zoning and licensing byreviewNo ChangeInterim Control ByStaff continue review of other jurisdictions licensing.Staff obtainbypublic meetingStaff preparing draft planning and licensing documents prior to No ChangeStaff drafting Licensing ByMay, staff ongoing research re: Severn, Georgina approach to STR’s Official Plan Amendment No. 40 approved by County of Simcoe and is in appeal period ending July 19, 2018. Page March & AprilMay & JuneJulyAugustSeptember & OctoberJanuary to April, 2019February 2018March & AprilMay & June JulyAugustSeptember & OctoberNovember & DecemberJanuary to April, 2019May & June2018 / Witlib Andria LeighGarry McCartneyAndria LeighDerek All3 10 - – Rental 2019 CS Short Term AccommodationsTim Horton’s Craighurst Corporate ServicesReport No Page 233 of 469 12.h) Report No. CS2019-10, Marie Brissette, Special Projects Coordinato... complete Site Plan received and circulated for site plan submission site plan submission signed and registered in April rd nd application received and circulated for 35 applicant’s submission of a g of thru restaurant. - 22 submission comments sent to applicant’s agent, site plan submission received July 19, 2018 and ndnd May 22, 2019 County correspondence confirming no appeals to OPA 40 which is now in force and effect.AwaitinApplicationNo changeNo ChangeNo ChangeSite Plan Approval comment for proposed gas bar, convenience store and driveReview on going, circulation comments provided to applicant for additional drawing/document revisions.No changeAwaiting applicant’s 2No ChangeAwaiting applicant’s 3Site Plan Approval application comment for proposed commercial building.2currently under review.2meeting scheduled for comment reviewSite Plan agreement being prepared for signing and approval with building construction in Spring 2019Site Plan Agreement to be signed and registered in 2019Site Plan Agreement 2019, Building Permit issued in April 2019 Page JulyAugustSeptember & OctoberNovember & DecemberJanuary to April, 2019May & June 2018JulyAugustSeptember & OctoberNovember & DecemberJanuary to April, 2019May & June2018JulyAugustSeptember & OctoberNovember & DecemberJanuary to April, 2019 Andy KaraiskakisDerek Witlib 3 – 10 - 2019 CS Esso Redevelopment Prices CornersCraighurst Plaza Corporate ServicesReport No Page 234 of 469 12.h) Report No. CS2019-10, Marie Brissette, Special Projects Coordinato... Horseshoe Valley Master plan conditions to be prepared Consulting on final site plan, completed, awaiting results. agency comments regarding proposal reports and inspections being prepared. 35 of 23 Working with Jones May 22, 2019 Public Meeting to be held July 19, 2018.Public Meeting held July 19, 2018 continuing to receive public and Public/Agency comments provided to applicant and response received for circulation and agency reviewStaff reviewing public and agency comments and awaiting decision on Craighurst Servicing StrategyStaff awaiting follow up regarding Craighurst Horseshoe Valley Master Servicing StrategyStaff report considered at April DS Committee meeting, revised draft and Notice of Decision to be issuedStatusProgressing as per the work plan.Geo technical work Progressing as per the work plan.Site Plan and Engineering. Progressing as per the work plan.Required reports and inspections being prepared. Progressing as per the work plan.Required Progressing as per the work plan.RFP drafted and posted on Biddingo. Closing date November 2, 2018.Contract awarded. -applied for Conservation Authority permit, applied for Entrance Permit, finalizing building drawings Page 2018 May & June 2018JulyAugustSeptember & OctoberNovember & DecemberJanuary to April, 2019DateFebruaryMarch & AprilMay & JuneJulyAugustSeptember & OctoberNovember & DecemberJanuary to April, 2019 Andria LeighLead(s)Hugh Murray 3Ward1 – 10 - Fire Hall 2019 CS Sinton Subdivision Craighurst Fire & Emergency Services ProjectStation #1 Corporate ServicesReport No Page 235 of 469 12.h) Report No. CS2019-10, Marie Brissette, Special Projects Coordinato... on target. – commence end of September 35 of 24 May 22, 2019 StatusSubstantially completed. Final report to Council targeted for August.Updated consumption data submitted to Province and updated on website. Updated energy conservation and demand management plan is not due until 2019. Plan update is substantially complete and will be forwarded to Council by end of Q3. No updatePlan deferred to 2019 due to uncertainty of regulations. No updateUpdated plan required for July 2019. Initial draft completed Finalizing change to LED solution. Project will be completed in the fall of 2018. Change order completed and materials ordered. Fall completion.No update. Project will Vasey lights nearing completion. Lions to be completed November. Both on schedule for completion prior to year end. Vasey lights complete, require removal of old poles, Lions to be completed prior to spring baseball season. Projects rounding out completion for use in 2019 baseball seasons. Report to Council planned for March 28, 2018Audits finalized. Finalizing Hall Board Commitments. Engineering details for structural work is underway. Page 2018 DateMay & June2018JulyAugustSeptember & OctoberNovember & DecemberJanuary to April, 2019March & April2018May & JuneJulyAugustSeptember & OctoberNovember & DecemberJanuary to April, 2019FebruaryMarch & April Binns Lead(s)Shawn Shawn Binns / Rick YuleShawn Binns WardAll1All 10 - 2019 CS Operations & Community Services ProjectEnergy Conservation Demand Management PlanLions / Vasey Ball Diamond ReplacementCommunity Hall Building Condition Audits Corporate ServicesReport No Page 236 of 469 12.h) Report No. CS2019-10, Marie Brissette, Special Projects Coordinato... Purpose Pad - to be out to October. specified - mmunity Hall repairs. e required works. Report to Council May 23, 35 to Council January 16, 2019 of 25 Sarjeants have confirmed partial donation of concrete. May 22, 2019 Refining pricing for construction management to undertake th2018.Council approved recommendations from staff report. Work will be completed JulyWork coordinated and will commence in August. Work at Hawkestone hall completed. Work at other halls scheduled for completion in the fall. Approved structural and building envelope work at halls largely complete and will be completed by year end.ReportReport to Council March 27, 2019. Discussion with Edgar Hall Board Continue. Work approved in referenced report is being tender. -Other material donations being pursued. Topo survey to occur in spring. Project scheduled for completion in Fall of 2018. Walker Aggregates have confirmed donation of aggregate materials. Topo Survey and Site plan underway. Work to commence in spring and aiming for completion summer. Landscaping (15,000) and Washroom Repairs (15,000) on hold to address funding required for CoTopo survey complete and plans complete. Tree removal to begin week of July 3. Anticipate construction late August. Project notices sent to all area residents.Targeting completion September. Initial earthworks complete, electrical rough in and base of pad installed as of September 18. Multi Page 2018 May & JuneJulyAugustSeptember & OctoberNovember & DecemberJanuary to April, 2019FebruaryMarch & April May & JuneJulyAugust Shawn Binns 2 10 - 2019 CS Danny McCue (Warminster) Park Corporate ServicesReport No Page 237 of 469 12.h) Report No. CS2019-10, Marie Brissette, Special Projects Coordinato... e reviewed in e. Outdoor rink meeting. August 14 – 35 of year budget. - 26 May 22, 2019 scheduled to be completed week of September 24. Light install and finishing to follow. Pad, Walkway and Lights completcommittee established. Finish work to be completed in the spring 2019. Outdoor rink committee established. Remaining work to be completed in Spring and Phase 2 to bMultiLandscaping to be completed spring 2019.Staff continue to work with the SCDSB in reviewing potential of partnership and associated details. Update to Council targeted for March 28 Staff continue to meet with SCDSB in reviewing potential partnership and associated details. Update to Council targeted for June 2018. Report to Council June 28. Community consultation program being developed:Community Forum Expression of interestCommunity Forum planned for August 14, 2018Survey being launched August 15. Community Forum and Survey Completed. Draft report prepared and is being reviewed. Reviewing draft agreement with SCDSB. Report presented to Council October 10. Staff proceeding with reviewing feasibility and draft agreement with SCDSB. RFQ for architectural services to be released in November. Delay in RFQ for architectural services until all preliminary reports are completed. Staff continue to review feasibility of fitness centre. Anticipate report to Council June 2019. Update Survey Page 2018 September & OctoberNovember & DecemberJanuary to April, 2019FebruaryMarch & AprilMay & JuneJulyAugustSeptember & OctoberNovember & DecemberJanuary to April, 2019 Shawn Binns 1 10 - 2019 CS New Community Centre Design Corporate ServicesReport No Page 238 of 469 12.h) Report No. CS2019-10, Marie Brissette, Special Projects Coordinato... 019. RFP for permits. Report services has been completed by 35 of 27 May 22, 2019 Report to Council took place on Feb.27 2architecturalSCDSB and award is underway. Currently reviewing events planned for 2018.Council approved permits for Burl’s Creek Special Events. No updateNo updateNo updateDraft operations plans completed for 2019 BC events and are under review for 2019 targeted June 2019. RFQ issued April 30, 2018. Targeting completion by June 30. Report to Council June 13. Targeting completion fall 2018.Pavilion to be delivered and installed fall 2018. Soils testing completed, Lafarge has donated granular for base. Project will be completed beginning of October. Footings and pad installed November. Awaiting erection of structure. Anticipate completion Dec. 2018.Pad lighting replaced. Pavilion erection delayed due to weather. Schedule for early 2019 Projects substantially complete. Finish landscaping being coordinated for spring. Draft strategy substantially complete through assistance of Georgian College Intern. Strategy to coincide with 2019 business planning. No update Page May & June2018JulyAugustSeptember & OctoberNovember & DecemberJanuary to April, 2019March and April 2018May & JuneJulyAugustSeptember & OctoberNovember & DecemberJanuary to April, 2019March and April 2018May & June Shawn BinnsShawn BinnsShawn Binns All1All 10 - 2019 Management CS Special EventsRamey Memorial Park Pavilion and LightingCommunity Services Volunteer Strategy Corporate ServicesReport No Page 239 of 469 12.h) Report No. CS2019-10, Marie Brissette, Special Projects Coordinato... - – for mid complete - Scheduled – complete – Hwy 11 to OBR and Line 3 paving projects substantially – – additional patching (September 12) 40% complete – N to BLSR) received reports to award contract for – 35 of 28 May 22, 2019 No updateNo update No updateTo be presented to new Council in Q1 2019.Deferred to be completed by y/eCouncil has asphalt resurfacing, micro surfacing and crack sealing. Work to commence in Spring 2018.Micro surfacing projects Paving projects Design for Line 7 and Line 9 Haul Route Stage coach rd. now complete. Line 5N and Line 8N substantially complete.15/16 from Hwy 11 to Line 13 scheduled for first week of August followed by Bass Lake Side Road and remaining paving projects. As of September 18 complete (deficiencies to be addressed fall 2018)Council approvedwork to be completed October. Crack sealing (Line 5 OBR North Paving projects complete. Completing patching projects identified and approved in September. Patching projects approved in 2018 to be completed in spring 2019. 2019 projects initiated. Line 7, Line 2 North, Langman Drive underway. Capital plan amended to include for Surface Treatment of Stage Coach July. Page JulyAugustSeptember & OctoberNovember & DecemberJanuary to April, 2019March and April 2018May & JuneJulyAugustSeptember & OctoberNovember & DecemberJanuary to April, 2019 Shawn Binns All 10 - 2019 CS Pavement Management Program Corporate ServicesReport No Page 240 of 469 12.h) Report No. CS2019-10, Marie Brissette, Special Projects Coordinato... . etition to abandon received; final calibration and training early fall for since p– terms of reference targeted for completion end 35 – of 29 May 22, 2019 15/16 sideroad. Other contracts have been executed and are underway. Referred to 2018 budgetDelayed of second quarter. No update.No update RFP Targeted for issuance September 30No update Finalizing terms of reference for issue September 30. Terms of Reference complete and RFP issued. Project to be initiated in Q1 2019. Proposals reviewed and preferred vendor selected. Report to Council targeted for January 23. Project initiation presentation meeting with Council April 24, 2019. Project proceeding according to workplan. No update determined invalid by Township of Severn. Notices & invoices subsequently sent to petitioners.No update No update Severn is advancing work to address drain clean out. No update Repair completed and held up in recent thaw. Plans being finalized for work in 2018No update winter 18/19 implementation. Page 2017 2018 NovemberDecember 2017 & January 2018FebruaryMarch & AprilMay & JuneJulyAugustSeptember & OctoberNovember & DecemberJanuary to April, 2019JulyAugustSeptember & OctoberNovember & DecemberJanuary to April, 2019March & April2018May & June Binns Shawn BinnsShawnShawn Binns All 10 - 2019 CS Road Network PlanPurebrook DrainGPS Controllers Corporate ServicesReport No Page 241 of 469 12.h) Report No. CS2019-10, Marie Brissette, Special Projects Coordinato... report to Council targeted for July 18. 35 of 30 May 22, 2019 No updateCompleteTraining and implementation plans underway for 2019 winter. Implementation underwayImplementation completeProject not yet initiatedInitial drain survey completed and project in initiation phaseNo update Engaged engineering consultant to prepare engineers report. No further updateNo further updateNo updateFollow up Report to Council July 18. Council approved Bylaw to come into effect August 7. Staff reviewing what reports can be provided for Council to review the Bylaw at the end of trial period. Require further direction from Council on next steps. Report to be forwarded to Council for further Direction. Targeting Feb 2019 Page April & JulyAugustSeptember & OctoberNovember & DecemberJanuary to April, 2019March 2018May & JuneJulyAugustSeptember & OctoberNovember & DecemberJanuary to April, 2019May & June2018JulyAugustSeptember & OctoberNovember & December Shawn BinnsShawn Binns All 10 - 2019 CS Drain 7ATV/ORV on Municipal Roads Corporate ServicesReport No Page 242 of 469 12.h) Report No. CS2019-10, Marie Brissette, Special Projects Coordinato... program . On target for May 14 to provide interpretation consultation July and August will be 4 hours each likely 11 to 3 in the summer, and 12 to 3 – Saturday opening for 3 hours from May 24 35 of 31 update Report on long term Governance options targeted Application currently underway for upgrades and County of Simcoe has May 22, 2019 Report presented to Council April 24. New provincial regulation currently proposed to permit ATV/ORV use unless prohibited by local regulations. Staff are organizing community following direction from April 24 report. Work underway to report to Council end of 3 quarter to coincide with 2019 business planning. No updateNoNo update Report target to Council for Q1 2019No update Deferred to Q3 2019.Tenders for trucks awarded through Council reports March 27 and April 24. Will be received for 2019/2020 winter season. Work is underway to procure parks/roads tractor. -services weekend into June and then again in September.-for Q3 2019-resurfacing of 15/16 Sideroadsubmission deadline. Saturday in the shoulder season Page January to April, 2019March & April 2018 May & JuneJulyAugustSeptember & OctoberNovember & DecemberJanuary to April, 2019January to April 2019 January to April 2019January to April Shawn BinnsShawn BinnsShawn BinnsShawn Binns AllAll33,4,5 nce 10 - 2019 Grant CS Winter MaintenaLevels of Service and comprehensive reviewWinter Maintenance EquipmentOro African Church Ontario Investing in Canada Infrastructure Program Corporate ServicesReport No Page 243 of 469 12.h) Report No. CS2019-10, Marie Brissette, Special Projects Coordinato... ted on goingon goingon going --- going; project commissioning delay various locations comple - going; project commissioning delay due - on Schedule 35 of 32 May 22, 2019 Project put out for tender and closed. Anticipate favorable variance. Report targeted to Council June 2019. StatusSite clearing completed, preparing for engineered fill constructionEngineered Fill completed, foundation construction initiatedFoundations completed, construction on scheduleConstruction on ScheduleConstruction on ScheduleConstructionConstruction onto Hydro OneConstruction ondue to Hydro OneFlushing Completed in Maplewood; spring flushing program to start in MaySpring flushing at Flushing completed in Shanty BayFlushing completed in MaplewoodFall flushing at various locationsFall flushing at Maplewood in association with reservoir cleaning and maintenanceSpring flushing completed in Shanty Bay, Harbourwood & MaplewoodWallwin completed site inspections, completing programming off siteWallwin completing site works, refining programming and graphics; staff training in May Page 20182018 April January to AprilDateFebruaryMarch & May & JuneJulyAugustSeptember & OctoberNovember & DecemberJanuary to April, 2019March & April2018May & JuneJulyAugustSeptember & OctoberNovember & DecemberJanuary to April, 2019FebruaryMarch & April ustin Shawn Binns/JMetrasLead(s)Robin Dunn/Michelle JakobiRobin Dunn/Michelle JakobiRobin Dunn/Michelle Jakobi 4Ward1AllAll / – Environmental Services 10 - 2019 CS Line 10/Lakeshore Bridge Replacement Engineering & ProjectHorseshoe HighlandsWater Treatment/Provision Elevated Water StorageWatermain Flushing ProgramSCADA Software & Programming Corporate ServicesReport No Page 244 of 469 12.h) Report No. CS2019-10, Marie Brissette, Special Projects Coordinato... refining wastewater alternatives new rates effective January 1, 2018 - running in tandem with existing software - 35 of 33 going program refinement; project 97% complete - May 22, 2019 Wallwin refining program, staff training, alarming programmingWallwin refining program, staff training, alarming programmingFull program and alarming in use but Wallwinprogram; previous software off lineFull program and alarming in use but Wallwin refining program; previous software off lineOnCompletedQ1 Bills MailedNo ChangeNo ChangeNo changeNo changeRate Change January 1, 2019Land owner’s consultant has been delayed in preparing update, Lead Consultant ChangedConsultant refiningNo ChangeNo ChangeNo ChangeNo ChangeNo ChangeAwaiting Consultant’s Report and Summary of PIC Feedback Page 2018 2019 May & JuneJulyAugustSeptember & OctoberNovember & DecemberJanuary to April, March & April2018May & JuneJulyAugustSeptember & OctoberJanuary to April, 2019FebruaryMarch & AprilMay & JuneJulyAugustSept ember & OctoberNovember & DecemberJanuary to April, 2019 Robin Dunn/Michelle JakobiRobin Dunn/Michelle Jakobi All1 10 - 2019 CS Municipal Water RatesHorseshoe Craighurst Corridor Master Plan Study Corporate ServicesReport No Page 245 of 469 12.h) Report No. CS2019-10, Marie Brissette, Special Projects Coordinato... reviewing and op student returned - application ; recruiting process complete to customers to collect datato customers to collect data; Received final report since outreachoutreach 35 of 34 May 22, 2019 No Changeinternally to initiate O & M program in Spring 2018No ChangeFall inspection program being completedNo ChangeContinued Continued reviewing internal filesTile field investigative excavations with MOECCTile fields surveyed, AECOM completing reportDraft Report to MOECP; report accepted; AECOM to complete final versionAECOM proceeding with approvals No ChangeMOECC reviewing ECA applicationsPrepped for training and development of new staff; new operator started in April; 8 month coMay 1 New staff started and being trainedNo ChangeNo ChangeNo ChangeInternal & External job posting for Environmental Services TechnologistInternal & External job posting for Environmental Services Technologistfor summer student Page 2018 2018 June AugustSeptember & OctoberNovember & DecemberJanuary to April, 2019FebruaryMarch & AprilMay & JulyAugustSeptember & OctoberNovember & DecemberJanuary to April, 2019March & April2018May & JuneJulyAugustSeptember & OctoberNovember & DecemberJanuary to April, 2019 Robin Dunn/Michelle JakobiRobin Dunn/Michelle JakobiRobin Dunn/Michelle Jakobi All1All 10 - 2019 CS Stormwater Urban Communal Tile FieldsStaffing Corporate ServicesReport No Page 246 of 469 12.h) Report No. CS2019-10, Marie Brissette, Special Projects Coordinato... work on incorporation documents 35 of 35 May 22, 2019 Council endorsed Business Case for MSCStaff to work with Aird & Berlis on incorporation documentsContinue to work with Aird & Berlis on incorporation documentsContinue to work with Aird & Berlis on incorporation documentsSubmitted Board of Director’s Skill Based Criteria Staff Report to Council; continue to work on incorporation documentsContinue to Page July 2018AugustSeptember & OctoberNovember & DecemberJanuary to April, 2019 Robin Dunn/Michelle Jakobi All 10 - 2019 Services CS Municipal Corporation Corporate ServicesReport No Page 247 of 469 12.i) Report No. FI2019-11, Mark DesLauriers, CFO/Treasurer re: Financia... Page 248 of 469 12.i) Report No. FI2019-11, Mark DesLauriers, CFO/Treasurer re: Financia... Page 249 of 469 12.i) Report No. FI2019-11, Mark DesLauriers, CFO/Treasurer re: Financia... Page 250 of 469 12.i) Report No. FI2019-11, Mark DesLauriers, CFO/Treasurer re: Financia... Page 251 of 469 12.i) Report No. FI2019-11, Mark DesLauriers, CFO/Treasurer re: Financia... Page 252 of 469 12.i) Report No. FI2019-11, Mark DesLauriers, CFO/Treasurer re: Financia... Page 253 of 469 12.i) Report No. FI2019-11, Mark DesLauriers, CFO/Treasurer re: Financia... Page 254 of 469 12.i) Report No. FI2019-11, Mark DesLauriers, CFO/Treasurer re: Financia... Page 255 of 469 12.i) Report No. FI2019-11, Mark DesLauriers, CFO/Treasurer re: Financia... Page 256 of 469 12.i) Report No. FI2019-11, Mark DesLauriers, CFO/Treasurer re: Financia... Page 257 of 469 12.i) Report No. FI2019-11, Mark DesLauriers, CFO/Treasurer re: Financia... Page 258 of 469 12.j) Report No. FI2019-13, Mark DesLauriers, CFO/Treasurer re: Sustaina... Page 259 of 469 12.j) Report No. FI2019-13, Mark DesLauriers, CFO/Treasurer re: Sustaina... Page 260 of 469 12.j) Report No. FI2019-13, Mark DesLauriers, CFO/Treasurer re: Sustaina... Page 261 of 469 12.k) Report No. DCS2019-19, Andria Leigh, Director, Development Service... Page 262 of 469 12.k) Report No. DCS2019-19, Andria Leigh, Director, Development Service... Page 263 of 469 12.k) Report No. DCS2019-19, Andria Leigh, Director, Development Service... Page 264 of 469 12.k) Report No. DCS2019-19, Andria Leigh, Director, Development Service... Page 265 of 469 12.k) Report No. DCS2019-19, Andria Leigh, Director, Development Service... Page 266 of 469 12.k) Report No. DCS2019-19, Andria Leigh, Director, Development Service... Page 267 of 469 12.k) Report No. DCS2019-19, Andria Leigh, Director, Development Service... Page 268 of 469 12.k) Report No. DCS2019-19, Andria Leigh, Director, Development Service... Page 269 of 469 12.k) Report No. DCS2019-19, Andria Leigh, Director, Development Service... Page 270 of 469 12.k) Report No. DCS2019-19, Andria Leigh, Director, Development Service... Page 271 of 469 12.k) Report No. DCS2019-19, Andria Leigh, Director, Development Service... Page 272 of 469 12.k) Report No. DCS2019-19, Andria Leigh, Director, Development Service... Page 273 of 469 12.k) Report No. DCS2019-19, Andria Leigh, Director, Development Service... Page 274 of 469 12.k) Report No. DCS2019-19, Andria Leigh, Director, Development Service... Page 275 of 469 12.k) Report No. DCS2019-19, Andria Leigh, Director, Development Service... Page 276 of 469 12.l) Report No. DS2019-068, Todd Weatherall, Intermediate Planner re: R... Page 277 of 469 12.l) Report No. DS2019-068, Todd Weatherall, Intermediate Planner re: R... Page 278 of 469 12.l) Report No. DS2019-068, Todd Weatherall, Intermediate Planner re: R... Page 279 of 469 12.l) Report No. DS2019-068, Todd Weatherall, Intermediate Planner re: R... Page 280 of 469 14.a) Announcements of Interest to the Public: Township of Oro-Medonte, ... Page 281 of 469 14.a) Announcements of Interest to the Public: Township of Oro-Medonte, ... Page 282 of 469 14.b) Correspondence received re: Draft Open Air Burning Permit: (Ref. I... Page 283 of 469 14.b) Correspondence received re: Draft Open Air Burning Permit: (Ref. I... Page 284 of 469 14.b) Correspondence received re: Draft Open Air Burning Permit: (Ref. I... Page 285 of 469 14.b) Correspondence received re: Draft Open Air Burning Permit: (Ref. I... Page 286 of 469 14.b) Correspondence received re: Draft Open Air Burning Permit: (Ref. I... CƩƚƒʹ MML \[mailto:mbamail@bell.net\] {ĻƓƷʹ May 2, 2019 2:13 PM ƚʹ 'mbrown@oro-medonte.ca' <mbrown@oro-medonte.ca> {ǒĬƆĻĭƷʹ PROPOSED FEES FOR FIRE BURNING Good Day: As a resident in Oro-Medonte and, after reading about this proposed NEW FEE, I felt compelled to write you to ask whether the Township and Fire Prevention folks actually believe that by having us pay a $20 fee for a permit, that this will somehow make us all more responsible? Currently, the bylaw officers want a 'formal written complaint' to be issued by a resident against whatever the complaint is in order for them to 'act'. They can barely keep up with the complaints they get and SELDOM do we see them driving around checking and doing their job WITHOUT a formal written complaint. Rest assured that by the time someone files this 'formal complaint' about a person with a fire going, the fire will have long since been put out. Most of your bylaw people are only available during the day during the week with only a skeleton staff in the evenings and weekends. Again, I fail to understand or see how inflicting this meaningless $20 fee on a resident is somehow going to change or cause a resident to become more responsible. Can you or someone explain this to me please? As I stated previously, there are numerous infractions existing within this Township that the bylaw folks have done nothing about unless they receive something in writing. Most residents are not stupid. They are well aware that once a written FORMAL complaint is lodged, the resident ignoring the bylaw will then become well aware of WHO lodged the complaint which only helps to create tension between residents. Dogs being walked OFF LEASH or left to BARK for lengthy periods of time as well as people who have TORN UP THEIR FRONT LAWN and have NO GRASS there (violating existing bylaws) doesn't seem to be of any concern to the bylaw people. How will having residents pay a $20 fee change how these same people manage their own fires on their own property??????? And more importantly, how would one (namely your bylaw people) even KNOW when a fire is being burned WITHOUT a resident having a permit? If your bylaw people don't do "drive bys" now and most of these fires would occur, as stated, in an evening or weekend, there'd be little likelihood the bylaw folks would even have a clue. Don't think for a second that the volunteer fire department folks will be doing drive bys nor will the OPP. So just how is this going to work? To me, it seems like nothing more than a $20 tax grab!!!!!!!! I look forward to your response in a timely manner. Thank you. Page 287 of 469 14.b) Correspondence received re: Draft Open Air Burning Permit: (Ref. I... CƩƚƒʹ Brian Stinson <brianp.stinson@gmail.com> {ĻƓƷʹ May 8, 2019 11:38 AM ƚʹ Brissette, Marie <mbrissette@oro-medonte.ca> {ǒĬƆĻĭƷʹ Re: Questions regarding the draft Open Air Burning Permit By-Law This email originated from outside of Oro-Medonte's email system. Do CAUTION: not open links or attachments you were not specifically expecting, even from known senders. If you have any doubts, please contact I.T. It would appear that this new permit/tax would be aimed at the wrong group. Most people I know have small fire pit or fireplace. If the problem is the number of call outs then you need to focus your attention on the people making the calls and not on the folks enjoying a little back yard fire. The person having the fire should not have to pay to educate the reporter. If council wants to raise taxes, just do it and forget about calling it a permit fee. Will the individual councillor votes be recorded in the minutes or does that need a councillor to ask for it. Thank Brian Stinson Page 288 of 469 14.b) Correspondence received re: Draft Open Air Burning Permit: (Ref. I... CƩƚƒʹ joannbruce <joannbruce@gmail.com> {ĻƓƷʹ Wednesday, May 1, 2019 6:57 PM ƚʹ Brissette, Marie <mbrissette@oro-medonte.ca> {ǒĬƆĻĭƷʹ Proposed Open Air Burning By law. This email originated from outside of Oro-Medonte's email system. Do CAUTION: not open links or attachments you were not specifically expecting, even from known senders. If you have any doubts, please contact I.T. Just a comment re the proposed open air fire by law. We have neighbors two doors down and also across the street who habitually burn leaves instead of bagging. It fills the whole neighborhood with smoke for hours at a time making it most unpleasant to be outdoors or have windows open. We have never complained and I know it's an unpopular opinion but it's most unpleasant. Jo-Ann Bruce Sugarbush Page 289 of 469 14.b) Correspondence received re: Draft Open Air Burning Permit: (Ref. I... CƩƚƒʹ Stephen Davids <stephen@sdavids.com> {ĻƓƷʹ Thursday, May 9, 2019 12:41 AM ƚʹ Brissette, Marie <mbrissette@oro-medonte.ca> /ĭʹ Hughes, Harry <harry.hughes@oro-medonte.ca>; Macpherson, Scott <scott.macpherson@oro- medonte.ca>; Jermey, Scott <scott.jermey@oro-medonte.ca> {ǒĬƆĻĭƷʹ Proposed Open Air Burning Bylaw This email originated from outside of Oro-Medonte's email system. Do CAUTION: not open links or attachments you were not specifically expecting, even from known senders. If you have any doubts, please contact I.T. I am unable to attend the meeting where this proposal will be discussed and so I wish to register (in advance) my strong disagreement with the proposed Bylaw - as related in particular to non-farm, non- commercial bonfires. These private bonfires are a tradition in our rural setting and form part of the enjoyable fabric of 'country' life. I suggest that Council should not mess with such a 'tradition' unless that tradition is hurting someone. I believe that the proposed Oro-Medonte fire permit system will not achieve anything important. Therefore, the $20 annual fee will be perceived, by most of the hundreds of Oro-Medonte Ratepayers I represent, as a 'cash grab' of little merit. Many of us also believe that our elected Council should be proposing and passing more important and urgent actions than this one - and our Township employees should also be enforcing and taking action on priority tasks. Best regards, Stephen Stephen Davids, MA Vice President and Secretary Bass Lake (Oro-Medonte) Ratepayers Association. 12 Ward Avenue Oro-Medonte, Ontario Canada L3V 0J9 Page 290 of 469 14.c) Correspondence received re: Short Term Rentals (Airbnb): (Ref. Ite... Page 291 of 469 14.c) Correspondence received re: Short Term Rentals (Airbnb): (Ref. Ite... if it's their primary residence. "I appreciate that it's a hard one for the city to follow up on. But it's a big problem in a city where there's zero vacancy ... there should not be a hotel next door to me." Page 292 of 469 14.c) Correspondence received re: Short Term Rentals (Airbnb): (Ref. Ite... Page 293 of 469 14.c) Correspondence received re: Short Term Rentals (Airbnb): (Ref. Ite... CƩƚƒʹ Marilyn Reed <marilynr45@icloud.com> {ĻƓƷʹ Saturday, May 11, 2019 10:44 AM ƚʹ Way, Karen <kway@oro-medonte.ca> {ǒĬƆĻĭƷʹ Short Term Rentals-Oro Medonte Council Consideration and Action Sent from my iPad Begin forwarded message: To: Clerk of the Township and Karen: as residents of Sprucewood Estates we just want our quiet subdivision to devalue our properties. We ask that Oro Medonte Council and Staff please consider the following: 1. Home rentals can only be made if the home is a private and primary residence of the homeowner, and, rentals cannot be owned/operated by a corporation 2. Rentals must be at least one week in duration (no overnight or 'weekend' rentals) 3. All STR's must be registered and licensed and must meet code requirements for fire, life safety and septic based on total occupancy (beds) advertised/rented 4. All STR applications must be vetted with neighbours and a notice sent out by Council advising that a home as applied for a license. Residents would thus have the same right to petition Council as they would if a neighbour wanted to build a new garage or put an addition onto their home. The rental license would thus be approved by Council, or not, based on the input by the neighbours and recommendation of Staff. 5. Existing rental operations would be given a grace period of 6 months to comply with the new regulations or face shut-down by the Township. 6. A complaint mechanism put in place whereby repeat registered rental offenders can lose their license should there be three or more instances of noise complaints, garbage, speeding, overcrowding, etc. Page 294 of 469 14.c) Correspondence received re: Short Term Rentals (Airbnb): (Ref. Ite... noted within one 12/24/36 month period. (select most appropriate based on feedback) 7. Bi-Law officers have appropriate training and authority to issue summons regarding STR complaints. Your consideration and action regarding this highly sensitive and controversial matter is appreciated. Sincerely, Roger and Marilyn Reed 6 Nevis Ridge Dr. Oro- Medonte Page 295 of 469 14.d) Correspondence received from George Watson Chair, NVCA, and Counci... Nottawasaga Valley Conservation Authority Date: May 6, 2019 To: Clerk, CAOs and Members of Council for the Municipalities of: Adjala-Tosorontio, Amaranth, Barrie, The Blue Mountains, Bradford West Gwillimbury, Clearview Collingwood, Essa, Grey Highlands, Innisfil, Melancthon, Mono, Mulmur, New Tecumseth, Oro-Medonte, Shelburne, Springwater, and Wasaga Beach Re: Provincial Funding Cuts and Proposed Legislative Changes for Conservation Authorities As you may be aware, conservation authorities across Ontario, including the Nottawasaga Valley Conservation Authority (NVCA), recently received notification of a 50 percent cut in provincial funding to our flood management programs. A week later, the Province announced the elimination of its support funding source f Also eliminated were summer staffing programs on which we rely for monitoring and conservation services support. Concurrently, the Province is undertaking consultations on two legislative changes related to conservation authorities. These changes look put in place measures intended to increase transparency, consistency and governance. The attached background document provides more information on both the funding cuts and the proposed legislative changes. We encourage you to review the information, particularly as the funding cuts and legislative changes the authority offers to your municipality and its residents. Nottawasaga Valley Conservation Authority th 8195 8 Line, Utopia, ON L0M 1T0 T: 705-424-1479 F: 705-424-2115 A member of Conservation Ontario Page 296 of 469 14.d) Correspondence received from George Watson Chair, NVCA, and Counci... Page 2of 6 We would welcome an opportunity to discuss this matter with you individually or before council. Please feel free to co (dhevenor@nvca.on.ca or 705-424-1479), to arrange a time to speak, or with any questions or concerns you may have. Sincerely, George Watson Chair, NVCA, and Councillor for the Town of Wasaga Beach cc: NVCA Board of Directors: o Councillor Keith White, Township of Essa (Vice-Chair, NVCA) o Councillor Donna Jebb, Town of New Tecumseth (Second Vice-Chair, NVCA) o Deputy Mayor Bob Meadows, Township of Adjala-Tosorontio o Councillor Gail Little, Township of Amaranth o Councillor Gary Harvey, City of Barrie o Councillor Andrea Matrosovs, Town of the Blue Mountains o Councillor Raj Sandhu, Town of Bradford West Gwillimbury o Councillor Thom Paterson, Township of Clearview o Councillor Mariane Mcleod, Town of Collingwood o Councillor Dane Nielsen, Municipality of Grey Highlands o Councillor Rob Nicol, Town of Innisfil o Councillor Margaret Mercer, Township of Melancthon o Councillor Fred Nix, Town of Mono o Councillor Shirley Boxem, Township of Mulmur o Councillor Cathy Keane, Township of Oro-Medonte o Councillor Walter Benotto, Town of Shelburne o Mayor Don Allen, Township of Springwater Mr. Darren White, Warden, County of Dufferin Ms. Pam Hillock, Clerk County of Dufferin Mr. Selwyn Hicks, Warden, County of Grey Ms. Sharon Vokes, Clerk, County of Grey Mr. George Cornell, Warden, County of Simcoe Mr. John Daly, Clerk, County of Simcoe Ms. Kim Gavine, General Manager, Conservation Ontario Ms. Sonya Skinner, CAO, Grey Sauble Conservation Authority Mr. Mike Walters, CAO, Lake Simcoe Region Conservation Authority Attachment. Page 297 of 469 14.d) Correspondence received from George Watson Chair, NVCA, and Counci... Page 3of 6 Prepared by the Nottawasaga Valley Conservation Authority (NVCA) May 2, 2019 Background On Friday, April 12, 2019, the Province informed conservation authorities of a 50% reduction to provincial natural hazard transfer payments. This cut to NVCA flood management program took effect immediately. A week later, the Province announced it had ended all future support for the 50 Million Tree Program. This program, operated by Forests Ontario, provided Ontario landowners with seedlings at a subsidized cost. The 50 Million Tree Program is the largest funding . In addition, two provincial consultations on conservation authorities were posted in April on the Environmental Registry. These consultations are looking at: a) Focusing Conservation Authority Development Permits on the Protection of People and Property (ERO # 013-4992) A regulation is being proposed that outlines how conservation authorities permit development and other activities for impacts to natural hazards and public safety. The proposed regulation will make rules for development in hazardous areas more consistent to support faster, more predictable and less costly approvals b) Modernizing Conservation Authority Operations Conservation Authorities Act (ERO # 013-5018) This proposal introduces amendments to the Conservation Authorities Act to focus and deliver on the core mandate of the authorities, and to improve governance. Among other actclearly define the core mandatory programs and services provided by conservation authorities, to be natural hazard protection and management, conservation and management of conservation lands, drinking water source protection (as prescribed by the Clean Water Act), and protection of the Lake Simcoe watershed. This consultation will look at how conservation authorities levy municipalities, Page 298 of 469 14.d) Correspondence received from George Watson Chair, NVCA, and Counci... Page 4of 6 and the process for conservation authority/municipal agreements for the delivery of non-mandatory programs and services. Note that the Conservation Authorities Act was amended in 2017 following an extensive, multi-year, public consultation. Implications of Funding Cuts Announced to Date Flood Program Funding Cuts The provincial government halved the funding NVCA received for warning people about flooding and protecting property from damage, while stating that it is re-focusing conservation authorities on this core mandate. Impact for NVCA - $91K reduction in funding While NVCA is seeking ways to reduce costs and source alternative funding, it is likely that the program will run a deficit in 2019. If the entire $91,000 was to be added to the municipal levy in 2020, this would amount to a 3.7% increase. Why does this matter? A-based programs that protect people and property from flooding and other natural hazards. Our flood program uses an integrated approach that focusses on preventing and reducing flood risks. We do this in two ways through planning/regulation, and through flood monitoring/warning. NVCA plays a front-line role in monitoring our watershed for flood risk and in issuing flood warning messages. To do this, we maintain a network of stream gauges, monitor weather conditions and survey the winter snowpack. o NVCA maintains flood control structures such as dams and dikes. o NVCA contributes to municipal emergency planning and preparedness activities. Cuts come at a time when climate change is increasing the frequency and risks from flooding and other weather-related natural disasters. Flooding is the most common natural disaster in Canada, and the costs associated with flooding are rising. The costs of avoiding or minimizing one modest municipal and provincial emergency management operation would fund proactive flood planning and prediction for years and reduce the insurance premiums paid by homeowners. Page 299 of 469 14.d) Correspondence received from George Watson Chair, NVCA, and Counci... Page 5of 6 50 Million Tree Program Funding Cuts The provincial government eliminated all funding for the 50 Million Tree Program. This program offset the cost to private landowners to plant trees on the property, which mitigate climate change, slow runoff and erosion, and support clean water for all residents. Through the program, NVCA planted close to 1.7 million trees since its inception in 2008. Impact for NVCA $250K reduction in funding The 2019 planting will take place as NVCA access to this critical program remains. Funding for 2020 and beyond is uncertain at this time. Why does this matter? Tree planting is a simple way to make a positive impact on the environment and an effective way to mitigate climate change. Growing trees absorb CO and store it in 2 the wood. Tree planting and other conservation mitigate flooding, erosion and other natural hazards. Trees are planted as living snow fences (to reduce winter road closures) and alongside streams to improve water quality. Other Cuts Summer Students Provincial funding for two summer staff to assist with water quality monitoring and stewardship has been eliminated. Further, the Ontario Federation of Anglers and Hunters (OFAH) lost funding for their invasive species summer student program. NVCA was host to an OFAH student each summer. Impact for NVCA $15K reduction in funding for staffing Why does this matter? NVCA collects water quality data (surface and groundwater) in support of projects and programs to protect and enhance water quality and aquatic habitats. This scientific data allows local, provincial and federal decision-makers to make informed judgements on planning and policy matters. Stewardship the work of protecting and enhancing our natural environment benefits all of us with better water quality, recreational opportunities (like fishing), and overall quality of life. during the short summer season. Summer staff allow NVCA to conduct this work in a very cost efficient manner. Page 300 of 469 14.d) Correspondence received from George Watson Chair, NVCA, and Counci... Page 6of 6 We need your support to keep doing this important work Talk to or write your local MPP and/or contact the Premier. Submit your input online to the Environmental Registry of Ontario consultations #013-5018 and #013-4992 (ero.ontario.ca). Comments are due by May 20, 2019. Share your concerns with the Association of Municipalities of Ontario. Communicate these challenges broadly when out in the community. For more information Doug Hevenor, CAO 705-424-1479 ext. 225 or dhevenor@nvca.on.ca Page 301 of 469 14.e) Minutes of Sustainability Committee, Sustainable Severn Sound, mee... Date March 7, 2019 Time 10:00am to 12:00pm Location SSS Office, 105 Fourth Street, Midland ON In Attendance Andrea Betty, Director of Planning and Community Development, Town of Penetanguishene Brenda Armstrong, Program Manager, Healthy Environments Program, Environmental Health Dept., SMDHU Chris McLaughlin, General Manager, NSCFDC Councillor Carole McGinn, Town of Midland Councillor Jeff Bumstead, Township of Tay Councillor Ron Stevens, Township of Severn Deputy Mayor Anita Dubeau, Town of Penetanguishene Deputy Mayor Steffen Walma, Township of Tiny & County of Simcoe representative Doug Luker, CAO, Township of Tiny Michelle Hudolin, Wetlands and Habitat Biologist, SSEA Victoria Ervick, Climate Change Coordinator, SSS Regrets Alicia Hall, Sustainable Operations Analyst, County of Simcoe Councillor Jonathan Main, Town of Midland Councillor Ian Veitch, Township of Oro-Medonte Jennifer Schnier, Communications and Economic Development Officer, Township of Georgian Bay Julie Cayley, Executive Director, SSEA Tyler Hunt, Sustainable Operations Supervisor, County of Simcoe Tracy Roxborough, Sustainability Coordinator, SSS 1.0Approval of agenda Motion to approve Mar-7-2019 agenda. Moved by R. Stevens, seconded by M. Hudolin. Carried. 2.0Approval of 7-Feb-2019 SC minutes (pages -) Motion to approve 7-Feb-2019 minutes. Moved by A. Dubeau, seconded by C. McGinn. Carried. SSS and the SC Minutes, 7-Mar-2019 Page 1 Page 302 of 469 14.e) Minutes of Sustainability Committee, Sustainable Severn Sound, mee... 3.0SSS work plan items 3.1Reports to Councils, committees and/or municipal staff Discussion: V. Ervick provided an update of correspondence to Council. The following information was submitted to Councils in Feb-2019: -Approved 10-Jan-2019 SC minutes, available on our website. -Next report to Councils to be sent mid Mar-2019 to April-2019, corresponding with delegations to: a.acquire approval of municipal-level GHG reduction targets and action plan (see Item 3.2). 3.2Municipal-level climate change action plan update Discussion: change action plan. 1.Midland: Letter of Understanding reviewed by A. Campbell and J. Skorobohacz, SSS to send draft action plan to A. Campbell to distribute amoungst staff for comment. 2.Penetanguishene: Staff commenting on draft plan till Mar-8, A. Betty to bring staff report to COW on Mar-27, 2019 for endorsement. 3.Georgian Bay: SSS to send draft plan to Laurie Kennard to be distributed amoungst staff. 4.Severn: SSS to send draft action plan to A. Plunkett and inquire about next steps. 5.Oro-Medonte: I. Veitch met with R. Dunn and A. Leigh re: SSS 2019 budget th request, staff report tentatively scheduled to go before Council Mar-27. 6.Tiny: SSS met with Administrative and Public Works managers of 17-Jan-2019 to th review draft, presentation to all department heads (SSM) scheduled for Mar-13, delegation to Council TBD. 7.Tay: Department heads review session held on 28-Feb-2019 with expectation to take plan to Council on 13-Mar-2019 through a staff recommendation (per P. Dance, Director of Public Works) for endorsement. 4.0SSS 2019 work plan items 4.1 to CAOs and Council re: Strategic Plan update Discussion: The purpose of this letter is to (a) recommend the inclusion of each information of the context and rationale for this recommendation, and (c) to request SSS and the SC Minutes, 7-Mar-2019 Page 2 Page 303 of 469 14.e) Minutes of Sustainability Committee, Sustainable Severn Sound, mee... that SSS be given the opportunity to comment/advise on this plan and others produced by the municipality to ensure the consideration of climate change in those documents. 5.0SSS budget 5.128-Feb-2019 financial statement Discussion: NSCFDC practices accrued accounting. SSS was unsuccessful in receiving FCMs Climate Change Staff Grant (see Item 5.4) and therefore will rely on the nd financial support provided by each municipality. The 2 FCM MCIP installment is still outstanding (expected in Dec-2018) with the last installment expected once all municipal-level action plans are approved. S. Walma provided a verbal update regarding the County of Simcoes decision on SSS 2019 budget request of $10,200.00, indicating that it is not included in the Countys budget. Motion to approve the 28- Feb-2019 financial statement. Moved by J. Bumstead, seconded by A. Betty. Carried. 5.2County of Simcoe Arts, Culture and Heritage grant update Discussion: SSS was approved to extend deadline of the grant to Mar-2020. This has been added to SSSs work plan, and could be a potential opportunity to partner with community organizations/committees (i.e. Midland Cultural Committee). 5.32019 budget requests Discussion: 2019 budget invoices were sent to municipalities on 19-Feb-2019. -Midland: Invoice received, account set up in Engineering to hold expenditure -Penetanguishene: Invoice sent 19-Feb-2019 to A. Betty -Georgian Bay: Invoice received, on hold till approval of budget in Mar-2019 -Severn: Cheque received 28-Feb-2019 -Oro-Medonte: Under review -Tiny: Invoice sent 19-Feb-2019 to D. Taylor -Tay: Invoice sent 19-Feb-2019 to J. Sanders 5.4FCM Climate Change staff grant Discussion: GMF Council and FCM Executive upheld their original decision to deny our LTR-MCIP16206_CCS application MCIP 16206 for the Climate Change Staff Grant program. G_Denial2_2019-03-04.doc SSS and the SC Minutes, 7-Mar-2019 Page 3 Page 304 of 469 14.e) Minutes of Sustainability Committee, Sustainable Severn Sound, mee... 6.0Other business and roundtable updates 6.1SSS and SC Terms of Reference (pages -) Discussion: Updated to reflect recent change in SMDHU SC representatives. Motion to approve the updated TOR. Moved by S. Walma, seconded by C. McGinn. Carried. 6.2Election of 2019-2022 SC Chair Discussion: C. McGinn put her name forward for consideration of the 2019-2022 Chair position at the 7-Feb SC meeting. R. Stevens nominated D. Luker for the 2019- 2022 SC Chair position, with D. Luker accepting his nomination. C. McGinn removed her name from the nomination list. No other nominations received. D. Luker was elected as the 2019-2022 SC Chair. 6.3Roundtables Midland: Midland has not yet had any budget meetings. Penetanguishene: Budget to be ratified 13-Mar, 2019; moving forward with Strategic Plan. Looking at Advisory Committee structure general Community Wellbeing Committee, Main St. art project is underway with $20,000.00 to spend on art/art pieces on the Main St. Severn: Finalized budget early 2019, currently in the process of hiring a new CAO (70 applicants, narrowed down to 2 applicants). County of Simcoe: County budget passed at 2% in early 2019. Part of this increase is the two additional yard waste pick-ups taking place in Summer 2019 as a response to Phragmities pick-ups will coincide with the timing of when residents should cut Phrag. Tiny: Final budget should be completed by end of Mar-2019, Strategic Plan update taking place in Apr-2019. Tay: - laws (updating, combining, etc.) as per recommendation from By-law Officer. SMDHU: SSS is presenting at this afternoons Climate Change Exchange meeting. OCCIAR-Cambrian project is wrapping up, meeting mid-Mar to review final reports. Partnering with Public Health Agency of Canada, to undergo a literature review on SSS and the SC Minutes, 7-Mar-2019 Page 4 Page 305 of 469 14.e) Minutes of Sustainability Committee, Sustainable Severn Sound, mee... climate adaptation strategies. Developing a GIS Storybook with info./data from the Climate Change Adaptation Strategy presents information in an interactive way. SSEA: Job posting for summer positions have closed. Applications are currently being accepted for the Watershed Monitoring position and a Summer Technician position in partnership with SSEA and Ontario Federation of Anglers and Hunters (OFAH) Invading Species Awareness Program. 7.02019 SSS and SC meeting schedule (page) Adjournment 11:20pm Motion to adjourn. Moved by R. Stevens, seconded by J. Bumstead. Carried. Next meeting When April 11, 2019 Time 10:00am to 12:00pm Where SSS office, 105 Fourth St. Midland Item Action Item Responsibility No. SSS to post approved minutes on SSS website and to all Clerks for submission 2.0 SSS to Council. SSS to continue working with each municipality to move their respective plan 3.2 SSS forward for Council endorsement. SSS to follow up with A. Campbell (Midland) re: signed copy of Letter of 3.2 SSS Understanding I.Veitch to provide update at Apr-11 SC meeting re: outcome of staff 3.2 I.Veitch th recommendation from Mar-27 Council meeting 4.1 SSS to revise draft letter to CAOs re: Strategic Plan update (one page) SSS 5.1 SSS and C. McLaughlin to follow up with FCM re: MCIP outstanding payment SSS/NSCFDC SSS to identify community partners for development on video-series funded 5.2 SSS by County of Simcoe Arts, Culture and Heritage Grant SSS to post updated TOR on website, and include the approved version as an 6.1 SSS attachment to the next meeting request for committee member records. SSS and the SC Minutes, 7-Mar-2019 Page 5 Page 306 of 469 14.e) Minutes of Sustainability Committee, Sustainable Severn Sound, mee... ) Page 6 CDM plansemergency andand Re: LCCAP Implementation Plan, Strategy 1, Rec.1 analysisanalysisanalysisanalysis andandandand report #2) level climate change action planslevel climate change action plans -- ection (PCP) program milestone progress submission to Councils/staff, re: climate change, GHGs, PCP programsubmission to Councils/staff, re: GHGs and asset management regulationsubmission to Councils/staff, re: climate change, GHGs submission to Councils/staff, re: climate change, GHGs items by V. Ervick annual progress report #1)annual progress report #2) annual progress -- andandandand annual progress report #1) - 7-Mar-2019 - licy) request letters to municipalities Midland unless otherwise stated strategic plans Minutes, and SC Presentation of 2019 work plan Status of Council endorsement of municipalBest practice report review commitment Status of Council endorsement of municipalBest practice report review requirements (climate poReview of revised OTF Grow Grant for May submission (Best practice report review Best practice report review management plansFinal review of OTF Grow Grant for submissionStatus of Partners for Climate ProtStatus update of annual GHG data collection Status update of annual GHG data collection Review of newsletter #1(biStatus update of annual GHG data collection Release of newsletter #1 (biStatus update of annual GHG data collection Review of 2020 budget Completion of annual Partners for Climate Protection program reportingReview of 2020 work plan itemsReview of newsletter #2 (biDiscussion of reporting requirements for FCM Annual PCP Members SurveyPresentation of 2020 work plan itemsRelease of newsletter #2 (bi SSS and the Purpose 12pm12pm12pm12pm12pm12pm12pm12pm12pm12pm12pm12pm ------------ Time 10am10am10am10am10am10am10am10am10am10am10am10am May 9, 2019August 8, 2019 All meetings take place at the SSS office, located at 105 Fourth Street, 1 Date Thursday, January 10, 2019Thursday, February 7, 2019Thursday, March 7, 2019Thursday, April 11, 2019Thursday,Thursday, June 6, 2019Thursday, July 11, 2019Thursday, Thursday, September 5, 2019Thursday, October 10, 2019Thursday, November 7, 2019Thursday, December 5, 2019 Page 307 of 469 14.e) Minutes of Sustainability Committee, Sustainable Severn Sound, mee... Date February 7, 2019 Time 10:00am to 12:00pm Location SSS Office, 105 Fourth Street, Midland ON In Attendance Brenda Armstrong, hris McLaughlin, General Manager, NSCFDC Councillor Carole McGinn, Town of Midland Councillor Jeff Bumstead, Township of Tay Councillor Ron Stevens, Township of Severn Councillor Ian Veitch, Township of Oro-Medonte Deputy Mayor Anita Dubeau, Town of Penetanguishene Morgan Levison, Michelle Hudolin, Wetlands and Habitat Biologist, Tracy Roxborough, Sustainability Coordinator, S Tyler Hunt, Sustainable Operations Supervisor, County of Simcoe Victoria Ervick, Climate Change Coordinator, Regrets Alicia Hall, Sustainable Operations Analyst, County of Simcoe Andrea Betty, Director of Planning and Community Development, Town of Penetanguishene Councillor Jonathan Main, Town of Midland Deputy Mayor Steffen Walma, Township of Tiny County of Simcoe representative Doug Luker, CAO, Township of Tiny Jennifer Schnier, Communications and Economic Development Officer, Township of Georgian Bay Julie Cayley, Executive Director, Severn Sound Environmental Association Approval of agenda 1.0 Acting SC Chair C. McLaughlin requested any additions and/or changes to agenda. Motion to approve the 7-Feb-2019 agenda, moved by J. Bumstead seconded by M. Hudolin. Carried. 2.0Approval of 10-Jan-2019 SC minutes Motion to approve the 10-Jan-2019 minutes. Moved by R. Stevens, seconded by C. McGinn. Carried. SSS the SC Minutes, 7-Feb-2019 Page 7 Page 308 of 469 14.e) Minutes of Sustainability Committee, Sustainable Severn Sound, mee... Action items: SSS to post the approved minutes on the SSS website and send to all Clerks for submission to Council. All committee members are to be copied on that e-mail, and each member is requested speak to the minutes at their respective meeting, summarizing the work by SSS per the approved minutes. 3.0SSS work plan items 3.1Reports to Councils, committees /or municipal staff Discussion: V. Ervick and T. Roxborough provided an update of correspondence to Council, being that the following information was submitted to Councils in Jan-2019: -Approved 6-Dec-2018 SC minutes, available on our website. -Next report to Councils to be sent mid-Feb-2019 to April-2019, corresponding with delegations to: acquire approval of municipal-level GHG reduction targets action plan(see Item 3.2). 3.2Municipal-level climate change action plan update Discussion: V. Ervick provided an update to the status of each municipalities climate change action plan. Midland: Letter of Understanding reviewed by A. Campbell and J. Skorobohacz, presentation on SSS services and draft plan to TRC proposed for 19-Mar-2019 (TBC). Penetanguishene: Presentation to TRC held on 10-Jan-2019, staff table top exercise held on 6-Feb-2019, staff review until 25-Feb-2019, SSS to work with A. Betty to support a staff report and recommendation to Council to adopt the targets and plan on 13-Mar-2019. Georgian Bay: by 11-Feb-2019 for initial comment. SSS has been instructed to send all other correspondence to J. Gunby (Clerk) in the interim until new hire is secured. A letter will need to be sent by SSS to Township Council requesting a reappointment to the SC and the PCP program after budget approval. Severn: V. Ervick to send draft action plan to acting CAO A.Plunkett for review, requesting it be circulated amongst municipal staff for comment. Oro-Medonte: Presented to Council on 9-Jan-2019, requesting (a) 2019 budget contribution, (b) PCP membership commitment & (c) provision of outstanding SSS the SC Minutes, 7-Feb-2019 Page 8 Page 309 of 469 14.e) Minutes of Sustainability Committee, Sustainable Severn Sound, mee... was not included in 2019 budget. Further discussions will be arranged with I. Veitch and Township staff. 6.Tiny: Met with Administrative and Public Works managers of 17-Jan-2019 to review draft, presentation to department heads was scheduled on 31-Jan-2019, but cancelled due to weather. SSS to reschedule that presentation for late February. 7.Tay: Department heads review session schedule for 21-Feb-2019, with expectation to take plan to Council on 13-Mar-2019 through a staff report and recommendation (per P. Dance, Director of Public Works) for endorsement. SSS will be present at Council to answer questions, with no deputation to Council required at this time. Action items: SSS to continue working with each municipality to move their respective plan forward for Council endorsement. Update to be provided by SSS at the next committee meeting. 3.3Municipal PCP membership updates 3.3.12019 National Measures Report Survey Discussion: V. Ervick offered a description of the report V. Ervick provided a summary of the actions that were submitted by SSS 4.0SSS 2019 work plan items Draft letter to CAOs Council re: Strategic Plan update 4.1 Discussion Ervick for initial review by the committee. The purpose of this letter is to (a) w for this recommendation, and (c) to request that SSS be given the opportunity to SSS the SC Minutes, 7-Feb-2019 Page 9 Page 310 of 469 14.e) Minutes of Sustainability Committee, Sustainable Severn Sound, mee... 5.0SSS budget 5.131-Jan-2019 financial statement Discussion: C. McLaughlin explained why the profit and loss statements for both the municipal funds and the FCM funds are showing a negative net income. The former is due to the municipal partners not being invoiced for their 2019 contribution, which will be completed by the next committee meeting. The latter is due to FCM remitting funds after they have been expensed, i.e. SSS pays for all the costs associated with the project and then FCM reimburses SSS. C. McLaughlin expressed that the committee will need to discuss how to make up projected revenues if one or more partners do not provide their 2019 contribution, otherwise SSS will face a projected budget deficit. Acting Chair C. McLaughlin requested a motion to receive the Jan-31- 2019 Financial Statement for information. Moved by A. Dubeau, seconded by R. Stevens. Carried. Action Items: SSS to distribute 2019 invoices to each municipality on 19-Feb-2019. Committee members will be copied on this e-mail for information. S. Walma to provide an update on the County request submitted Oct-2018 by SSS. 5.2County of Simcoe Arts, Culture Heritage grant update Discussion: Per the Jan-2019 committee meeting, SSS was directed to contact D. Goodwin and request that the funding be carried over into 2019. Letter is in draft form and will be sent to D. Goodwin by 15-Feb-2019. Action items: SSS to send the letter requesting a carry-over of the 2018 funding into 2019 as awarded to SSS for the development of a video series, focused on sustainable tourism. This project will require further discussions prior to any implementation in 2019. SSS the SC Minutes, 7-Feb-2019 Page 10 Page 311 of 469 14.e) Minutes of Sustainability Committee, Sustainable Severn Sound, mee... 5.32019 budget request See Item 5.1 5.4FCM Climate Change staff grant Discussion: SSS Council and Executive Meetingan expected response by late-Feb for 2- year funding contract Climate Change staff grant. Action items: Update to be provided by SSS at the next meeting. 6.0Other business roundtable updates 6.1SSS & SC Terms of Reference Discussion: SSS noted that an addition was made, re: Committee governance, quorum and decision-making, regarding Chairperson election procedure, and the 2019 membership list was updated to reflect new appointments. No concerns or comments were received with the Acting Chair C. McLaughlin requesting a motion to approve the 2019 SSS and SC Terms of Reference and Membership List. Moved by A. Dubeau, seconded by J. Bumstead. Action items: SSS to post the updated Terms of Reference on the SSS website, and include the approved version as an attachment to the next meeting request for committee member records. 6.2Election of 2019-2022 SC Chair Discussion: C. McGinn put forward her name for consideration of the Chair position. Due to the absence of the current Chair, D. Luker, a motion to defer Chair nomination to the 7-Mar-2019 committee meeting was made by R. Stevens, seconded by A. Dubeau. Carried. Action items: SSS to include Election of 2019-2022 Chair to meeting next SC meeting agenda. 6.3 Submission by SSS & the SC re: Preserving and protecting our environment for future generations: A Made-in-Ontario Environment Plan Discussion:Comments were submitted by SSS the SC on 28-Jan-2019, and accepted forpositing. Discussion was had about the use of logos in this and other similar efforts by SSS. Action items: Due to the request of some partners to not include their logo on the SSS letterhead, SSS is to prepare a letter for each partner, requesting the use of the SSS the SC Minutes, 7-Feb-2019 Page 11 Page 312 of 469 14.e) Minutes of Sustainability Committee, Sustainable Severn Sound, mee... logo (how it is used, what it may be used on, circulate and determine the need for approvals) from Boards or municipalities. 6.4Presentation Overview Discussion: V. Ervick provided an update of her efforts in presenting at the Georgian Bay Biosphere Reserve workshop, re: Municipal Climate Change Planning, 21-Jan- 2019 and overviewed the invites to SSS from reThink Sudbury, 5-Mar-2019, and the SMDHU Climate Change Exchange, 7-Mar-2019. V. Ervick requested approval to attend the Sudbury event, as reThink has offered to provide for all expenses. The committee approved by consensus for SSS to attend. Action items: SSS to provide a summary to the committee at the next meeting regarding the presentations. SSS to consider a media release highlighting that SSS and our partners are receiving regional, provincial and federal recognition for their efforts. 6.5Roundtables Tay: Preliminary budget passed, expected approval Apr-2019, appointment of Deputy Mayor LaChappelle Severn: 1 replacement of Council, budget has been approved for 2019 Oro-Medonte: Budget passed 25-Jan-2019, 4 of 7 new members of Council, SSS and I. Veitch to explore opportunities for continued involvement with SSS and the PCP program. Penetanguishene: Budget review completed 6-Feb-2019 Midland: Budget meeting proposed for 24-Mar-2019, Council Strategic Plan exercise completed 6-Feb-2019, considerations to sustainability and climate change included (to be confirmed) SMDHU: Article produced by C. Gardner and M. Levison in partnership with the Friends of the Greenbelt Foundation, short video series was also produced, uses nt, M. Levison to share with the committee SSEA: Seasonal positions posted with SSEA SSS the SC Minutes, 7-Feb-2019 Page 12 Page 313 of 469 14.e) Minutes of Sustainability Committee, Sustainable Severn Sound, mee... NSCFDC respect scheduled for 21-Feb-2019, visit www.nscfdc.on.ca to register, and limited seating remains 7.02019 SSS & SC meeting schedule Adjournment 12:00pm Next meeting When March 7, 2019 Time 10:00am to 12:00pm Where SSS office, 105 Fourth StMidland SSS the SC Minutes, 7-Feb-2019 Page 13 Page 314 of 469 14.e) Minutes of Sustainability Committee, Sustainable Severn Sound, mee... Page 14 Page 315 of 469 14.e) Minutes of Sustainability Committee, Sustainable Severn Sound, mee... Page 15 Page 316 of 469 14.e) Minutes of Sustainability Committee, Sustainable Severn Sound, mee... March 3, 2019 Mr. Douglas Luker - Chief Administrative Officer The Corporation of the Township of Tiny Clerks Department 130 Balm Beach Road West Tiny, ON L0L 2J0 Project Title: Climate Change Staff Grant application Application Number: MCIP 16206 Dear Mr. Douglas Luker: -evaluated your provided. I regret to inform you that the original funding decision will be upheld, and you will therefore not be approved for funding. Should you have any questions, please do not hesitate to contact me at jtaylor@fcm.ca. Thank you again Municipalities for Climate Innovation Program. Sincerely, Jacquelyn Taylor Manager, Funding | Municipalities for Climate Innovation Program - MCIP Page 16 Page 317 of 469 14.e) Minutes of Sustainability Committee, Sustainable Severn Sound, mee... Sustainable Severn Sound (SSS) and the Sustainability Committee (SC) Terms of Reference, 2019 Background In 2008, local regional sustainability leadership by adopting the regional Sustainability Plan. This action led to the creation of Sustainable Severn Sound (SSS) and the Sustainability Committee (SC) in 2011 to lead the implementation of that Plan. In 2015, SSS and the SC reviewed the Sustainability Plan to develop the Sustainability Action Plan, 2016-2018. In 2016, the development climate change planning was identified within inaugural Municipal Sustainability Report Card as a priority action item for implementation by local municipalities. In 2017, SSS and the SC initiated the development of the local climate change action plan for the (7) member municipalities and communities, and released the Local Climate Change Action Plan: Regional Greenhouse Gas Summary document in mid-2018. SSS is presently developing (7) municipal-level climate change action plans for each respective municipality that supports the regional LCCAP while also recognizing their unique opportunities for greenhouse gas reductions. Community Beyond working with our (7) member municipalities, being the Towns of Midland and Penetanguishene, and the Townships of Georgian Bay, Oro-Medonte, Severn, Tay and Tiny, SSS also collaborates with the general public with the express approval of the majority of the SC, including those which work, live and/or play in the South-eastern Georgian Bay area and locat area of service. This area has a population of 84,658 (Statistics Canada, 2016) permanent residents, with this number expanding by approximately 30,000 to 114,658 with inclusion of seasonal residents. Sustainable Severn Sound (SSS) | 105 Fourth Street, P.O. Box 8 Midland, ON L4R 4K6 | P: 705.526.1371 x. 111 E: info@sustainablesevernsound.ca | W: www.sustainablesevernsound.ca Page 17 Page 318 of 469 14.e) Minutes of Sustainability Committee, Sustainable Severn Sound, mee... Sustainable Severn Sound (SSS) and the Sustainability Committee (SC) Terms of Reference, 2019 Role of SSS and the SC The SC serves as an advisory committee to SSS by supporting the SSS objectives to: 1.Educate municipalities and their communities on sustainable practices and policies and connect them to resources, tools and funding. 2.Advance the adoption of practices/policies within municipal operations to support climate change action, greenhouse gas mitigation and sustainable communities. 3.Advocate for sustainable environmental, social and economic practices and policies at the direction of the partner municipalities. Responsibilities of SSS and the SC 1. progress of the Local Climate Change Action Plan (LCCAP), further defining SSS and the SC as mate change and sustainability head-quarters 2.Manage membership requirements for SSS partner municipalities which have joined the Federation of Canadian Municipalities Partners for Climate Protection (PCP) program 3.Collaborate with municipalities and the community to create and implement projects that deliver on the LCCAP recommendation 4.Provide research and information as requested by member municipalities (i.e., best practices, funding /grant information, GHG data analysis) 5.Seek funding opportunities, prepare applications and administer grants to fund municipal and community-based climate action projects. SSS staff are accountable to the SC, and supervised by the SC Chair and the General Manager of NSCFDC. Core responsibilities are outlined in the annual work plan and contract per employee. Refer to Appendix I for a list of the municipal representatives and community organizations that participate as Sustainable Severn Sound (SSS) | 105 Fourth Street, P.O. Box 8 Midland, ON L4R 4K6 | P: 705.526.1371 x. 111 E: info@sustainablesevernsound.ca | W: www.sustainablesevernsound.ca Page 18 Page 319 of 469 14.e) Minutes of Sustainability Committee, Sustainable Severn Sound, mee... Sustainable Severn Sound (SSS) and the Sustainability Committee (SC) Terms of Reference, 2019 project partners and as members of the SC. Refer to Appendix II for a list of Council and staff representatives per each municipality that are members of the PCP program. Budget The SSS budget will be a component annual operating budget, maintained and communicated monthly to the SC by SSS staff. Accountability and Reporting All approved SC meeting minutes shall be posted on the SSS website and provided to each SC member. SSS staff shall ensure the approved minutes and reports are sent to each member municipality Council, as directed by the SC. SSS staff shall present to Mayors and Councils at a minimum of once per year. Additional reporting may be required as deemed necessary per SSS and the SC. Meetings Frequency SC meetings shall be held monthly on the first or second Thursday of each month. Additional meetings may be scheduled as necessary at the call of the Chair. Agenda SSS staff shall set the agenda through input from the SC. This will be sent to members a minimum of (3) business days prior to the meeting. Committee governance, quorum and decision-making A Chairperson will be elected by the membership every 4 years in respect of the change of municipal Council and the resulting change in SC appointment by each respective municipality. Nominations can be put forth by any member of the SC, although the Chair must be a municipal representative, due to the funding structure of SSS. Sustainable Severn Sound (SSS) | 105 Fourth Street, P.O. Box 8 Midland, ON L4R 4K6 | P: 705.526.1371 x. 111 E: info@sustainablesevernsound.ca | W: www.sustainablesevernsound.ca Page 19 Page 320 of 469 14.e) Minutes of Sustainability Committee, Sustainable Severn Sound, mee... Sustainable Severn Sound (SSS) and the Sustainability Committee (SC) Terms of Reference, 2019 A quorum will consist of 50% of members (6 of 11) to put forth or act on any recommendation. Tasks will be assigned by consensus. Formal motions will be utilized as deemed necessary by the Chair. If at any time more than one representative per municipality or organization is in attendance at a scheduled SC meeting, and a vote is called by the Chair, only one vote per each municipality or organization shall be recorded. When less than 6 members are present at a meeting, items listed on the agenda may still be reviewed and discussed; however, any SC action as to those items will be postponed until a quorum is present. Conduct of Meeting As above, all eligible committee members shall hold one vote; resolutions or decisions must be . SC members should treat each other with respect, listen to each other, work cooperatively and allow all members to voice their opinions. Minutes SSS staff shall minute the proceedings, actions and resolutions of all SC meetings and any required Working Group meetings, including the names of those in attendance. Minutes are to be posted on the SSS website and distributed to the SC members and each respective municipality when approved. Working Groups and Ad Hoc Sub-Committees SSS and the SC may establish Working Groups to advance their work. They shall subsequently report on the activities of their respective group to the SC as a whole. Other members or agencies may be invited at the discretion of the Chair to attend or participate in the SC meetings. Details and contributions pertaining to new formal membership is determined on an individual basis, and approved by the SC as a whole. Sustainable Severn Sound (SSS) | 105 Fourth Street, P.O. Box 8 Midland, ON L4R 4K6 | P: 705.526.1371 x. 111 E: info@sustainablesevernsound.ca | W: www.sustainablesevernsound.ca Page 20 Page 321 of 469 14.e) Minutes of Sustainability Committee, Sustainable Severn Sound, mee... Sustainable Severn Sound (SSS) and the Sustainability Committee (SC) Terms of Reference, 2019 Public Requests or Inquiries The SC meetings are open to members of the public for listening purposes only. Requests to present or speak to the SC are to be submitted in writing to SSS at info@sustainablesevernsound.ca. These written requests are to include the individual or group name, contact information and the topic and reason for request. Requests will be brought forth to the SC for consideration. If the request is approved by the SC, SSS and the SC are bound to no action in response to the approval of any request to present or speak. Committee Approval Date: 7, 2019 Sustainable Severn Sound (SSS) | 105 Fourth Street, P.O. Box 8 Midland, ON L4R 4K6 | P: 705.526.1371 x. 111 E: info@sustainablesevernsound.ca | W: www.sustainablesevernsound.ca Page 21 Page 322 of 469 14.e) Minutes of Sustainability Committee, Sustainable Severn Sound, mee... Sustainable Severn Sound (SSS) and the Sustainability Committee (SC) Terms of Reference, 2019 Appendix I: Sustainability Committee (SC) Membership List, 2019 Amended Feb-2019 SSS financial contributors and municipal project partners Town of Midland: Councillor Carole McGinn Town of Penetanguishene: Deputy Mayor Anita Dubeau; Andrea Betty, Director of Planning and Community Development Township of Georgian Bay: Appointment currently vacant due to staff change Township of Oro-Medonte: Councillor Ian Veitch Township of Severn: Councillor Ron Stevens Township of Tay: Councillor Jeff Bumstead Township of Tiny: Doug Luker, Chief Administrative Officer, Chair of the SC SSS in-kind project partners Simcoe Muskoka District Brenda Armstrong, Program Manager, Healthy Environments Program, Health Unit Environmental Health Department North Simcoe Community Chris McLaughlin, General Manager/President Futures Development Corporation Severn Sound Environmental Julie Cayley, Executive Director; Michelle Hudolin, Wetlands and Association Habitat Biologist (alternate) County of Simcoe Deputy Mayor Steffen Walma; Tyler Hunt, Sustainable Operations Supervisor; Alicia Hall, Sustainable Operations Analyst (alternate) Sustainable Severn Sound (SSS) | 105 Fourth Street, P.O. Box 8 Midland, ON L4R 4K6 | P: 705.526.1371 x. 111 E: info@sustainablesevernsound.ca | W: www.sustainablesevernsound.ca Page 22 Page 323 of 469 14.e) Minutes of Sustainability Committee, Sustainable Severn Sound, mee... Sustainable Severn Sound (SSS) and the Sustainability Committee (SC) Terms of Reference, 2019 Appendix II: Partners for Climate Protection (PCP)* members, 2019 Amended Feb-2019 Council and Staff Representatives per Member Municipality Town of Midland: Councillor Carole McGinn; Andy Campbell, Director Engineering, Water and Wastewater Town of Penetanguishene: Deputy Mayor Anita Dubeau; Andrea Betty, Director of Planning and Community Development Township of Georgian Bay: Councillor Paul Wiancko; staff representative position currently vacant Township of Oro-Medonte: Non-PCP members as of 7-Feb-2019 Township of Severn: Councillor Ron Stevens; Andrew Plunkett, Director of Corporate Services/Treasurer Township of Tay: Councillor Jeff Bumstead; Robert Lamb, Chief Administrative Officer Township of Tiny: Deputy Mayor Steffen Walma; Doug Luker, Chief Administrative Officer County of Simcoe: Council representative position currently vacant; Tyler Hunt, Sustainable Operations Supervisor *The Partners for Climate Protection (PCP) program is a network of Canadian municipal governments that have committed to reducing greenhouse gases (GHG) and to acting on climate change. Since the program's inception in 1994, over 350 municipalities have joined PCP, making a public commitment to reduce GHG emissions. PCP membership covers all provinces and territories and accounts for more than 65 per cent of the Canadian population. The PCP program is managed and delivered by FCM and ICLEI Canada. FCM and ICLEI Canada form the PCP Secretariat, which provides administrative and technical support, develops tools and resources, and delivers capacity building activities to support members in reducing local GHG emissions. The program empowers municipalities to take action against climate change through a five-milestone process that guides members in creating GHG inventories, setting GHG reduction targets, developing local action plans, implementing actions to reduce emissions, and monitoring and reporting on results. SSS acts as the Associate Member on behalf of the PCP member municipalities, and is responsible for assisting the member municipalities with membership requirements and program advancement. Sustainable Severn Sound (SSS) | 105 Fourth Street, P.O. Box 8 Midland, ON L4R 4K6 | P: 705.526.1371 x. 111 E: info@sustainablesevernsound.ca | W: www.sustainablesevernsound.ca Page 23 Page 324 of 469 14.f) Correspondence received from Jim Partridge, President, Simcoe Coun... Page 325 of 469 14.g) Correspondence received from Sueanne Archibald, Recreation Program... Thursday, June 6th, 2019. Page 326 of 469 14.g) Correspondence received from Sueanne Archibald, Recreation Program... Regards; Sueanne Archibald, Recreation Programmer Essa Administration Centre, Utopia 705-424-9770 ext 107 Page 327 of 469 14.g) Correspondence received from Sueanne Archibald, Recreation Program... ESSA CHALLENGE GOLF TOURNAMENT FOR HEALTH In Support of Health Care in Simcoe County th THURSDAY, JUNE 6, 2019 - BEAR CREEK GOLF CLUB 8545 SIMCOE ROAD #56, UTOPIA, ONT Registration - - 11:30 a.m. (BBQ & non-alcoholic beverage) Tee-Off - - 6:00 p.m. (Steak, Potatoes, Veggies, Salads & Dessert) TEAM REGISTRATION & SPONSORSHIP FORM PLAYERS NAMES: No. of Players x $165: $ 1. Cart Sponsorship@$75/cart: $ 2. Hole Sponsorship @$300/hole: $ 3. Monetary Donation: $ 4. TOTAL: $ Municipality/Company Name: Item for donation for prizes, silent Address: auction or raffle: E-mail: Prize pick-up required? Y / N Phone: Fax: COST INCLUDES: Registration Deadline: May 17, 2019 * Green Fees * Cart * Lunch * Dinner * Gift * Chance to Win Prizes Cost: $660165.00 (per person) SPECIAL MEAL REQUEST? Please REGISTER NOW TO RESERVE YOUR SPOT! contact Bear Creek directly. * PHONE NUMBER: (705) 424-9770 EXT 107 OR 121 * FAX REGISTRATION TO: (705) 424-2367 or EMAIL TO: parksandrec@essatownship.on.ca Complete registration form and return it with the required payment method by fax, e-mail or by mail. If paying by cheque, please make your cheque payable to the Township of Essa & mail it to: TOWNSHIP OF ESSA, Recreation Department, 5786 County Rd. 21, Utopia, ON L0M 1T0 Cheque Visa MasterCard (payable at Township Office) Cash Debit TOTAL: $ Card # Expires / (MM/YY) CVC CODE (last 3 digits on back of card - required to process payment) Card Holder Name (PLEASE PRINT CLEARLY): Signature: Date: Personal information contained in this form is collected under the authority of the Municipal Freedom of Information and Protection of Privacy Act, R.S.O. 1990, c. M56, and will be used only for the purposes for which its collection was intended. Questions about this collection should be directed to the MFOI Coordinator at the Township of Essa, 5786 County Road 21, Utopia, Ontario, L0M 1T0, Telephone 1-705-424-9770. Page 328 of 469 14.h) Correspondence received from Steve Blake, Director of Education, S... Page 329 of 469 14.i) Correspondence received from Steve Clark, Minister of Ministry of ... 19-003055 May 15, 2019 Dear Mayor Harry Hughes, On May 2, I released More Homes, More Choice: provides families with more meaningful choices on where to live, work and raise their families. The Greater Golden Horseshoe is a critical economic driver, both provincially and nationally, with y 2041. We know that we need a growth plan to not only address the current housing crisis, but to also prepare the region for the exponential growth that will occur over the next 20 years. That is why A Place to Grow: Growth Plan for the Greater Golden Horseshoe Action Plan. and its local priorities. It is the result of the recent consultations on growth plan policies in the Greater Golden Horseshoe, and I would like to thank you for sharing your input during that process. All input was carefully considered in the development of A Place to Grow and the introduction of the Provincially Significant Employment Zones. A Place to Grow will help increase housing supply, create jobs, attract investments and promote economic development. It comes into effect on May 16, 2019 and aims to provide planning flexibility at the local level. In my letter of May 2, 2019, I outlined that we have identified 29 Provincially Significant Employment Zones that we consulted on to provide enhanced protections for existing employment areas. The 29 zones have not changed as a result of consultations; however, we have revised them to address any factual errors in the mapping based on municipal official plans that are in effect. These zones can be viewed on our web portal. Requests for Reconsideration Page 330 of 469 14.i) Correspondence received from Steve Clark, Minister of Ministry of ... During the next phase of work, we will be reviewing more than 750 requests we received during the consultation period to reconsider a particular zone and/or add new zones. As a part of this, we may require additional information from municipalities and others who submitted requests.Each request will be assessed on its own merit, and other considerations, such as local planning context and provincial interest. To help process these reconsiderations, we will be seeking demonstrable municipal support, such as a council endorsed letter that outlines local support for the request. We will work with the parties involved to connect with the appropriate municipal officials. Any requests for reconsideration received after May 2, 2019 should be submitted to the impacted municipality to include in its planning process or should be accompanied by a letter of endorsement from the impacted municipality when submitted to the Province. Further details on the Requests for Reconsideration process including how requests are assessed can be found online at www.ontario.ca/page/provincially-significant-employment-zones. If you have questions about the zones, the Requests for Reconsideration process, or accessing mapping files of the existing zones, please contact ministry staff at growthplanning@ontario.ca. Engagement on longer-term use of Provincially Significant Employment Zones The last phase of work will look at the longer-term use of Provincially Significant Employment Zones. The ministry has already begun to consider innovative ways to use the zones to leverage economic development investments, programs and strategies both inside and outside the Greater Golden Horseshoe. Our goal is to maximize the economic opportunities that these zones can provide. This includes but is not limited to the number of jobs and people in these zones as they play a strategic and significant role in keeping Ontario economically viable both provincially and internationally. Provincially Significant Employment Zones can be areas with high concentrations of employment, areas that are recognized to have high economic output, or areas that are understood to play an economically strategic or significant role to the region. They will help provide stable, reliable employment across the region and opportunities for greater integration of the different facets of longer-term planning. With our partners from the ministries of Economic Development, Job Creation, and Trade; Open for Business Division, we will be holding stakeholder discussions this summer. These discussions will focus on ways to maximize the use of the zones as tools in investments, infrastructure planning and economic activity. In the interim, if you have any questions, concerns or ideas, feel free to contact the representative in my office, Jae Truesdell, Senior Policy Advisor Planning, Zoning & Development at jae.truesdell@ontario.ca. You may also contact Cordelia Clarke Julien, Assistant Deputy Minister, Page 331 of 469 14.i) Correspondence received from Steve Clark, Minister of Ministry of ... Ontario Growth Secretariat, Ministry of Municipal Affairs and Housing at cordelia.clarkejulien@ontario.ca or at 416-325-5803 for any process-related matters. Thank you once again for sharing your input. I value your feedback and look forward to continuing to work together in the months ahead. Sincerely, Original signed by Steve Clark Minister c: Andria Leigh, Director, Development Services Robin Dunn, CAO Karen Way, Supervisor, Clerk's Services/Clerk Page 332 of 469 14.j) Correspondence received from Town of Wasaga Beach re: Review of Re... Page 333 of 469 14.j) Correspondence received from Town of Wasaga Beach re: Review of Re... Page 334 of 469 14.j) Correspondence received from Town of Wasaga Beach re: Review of Re... Page 335 of 469 14.j) Correspondence received from Town of Wasaga Beach re: Review of Re... Page 336 of 469 14.j) Correspondence received from Town of Wasaga Beach re: Review of Re... Page 337 of 469 14.j) Correspondence received from Town of Wasaga Beach re: Review of Re... Page 338 of 469 14.j) Correspondence received from Town of Wasaga Beach re: Review of Re... Page 339 of 469 14.j) Correspondence received from Town of Wasaga Beach re: Review of Re... Page 340 of 469 14.j) Correspondence received from Town of Wasaga Beach re: Review of Re... Page 341 of 469 14.j) Correspondence received from Town of Wasaga Beach re: Review of Re... Page 342 of 469 14.j) Correspondence received from Town of Wasaga Beach re: Review of Re... Page 343 of 469 14.j) Correspondence received from Town of Wasaga Beach re: Review of Re... Page 344 of 469 14.j) Correspondence received from Town of Wasaga Beach re: Review of Re... Page 345 of 469 14.j) Correspondence received from Town of Wasaga Beach re: Review of Re... Page 346 of 469 14.j) Correspondence received from Town of Wasaga Beach re: Review of Re... Page 347 of 469 14.j) Correspondence received from Town of Wasaga Beach re: Review of Re... Page 348 of 469 14.k) Correspondence received from the Municipal Policing Bureau re: Ont... Municipal Policing Bureau OntarioPolice Bureau des services policiers des municipalités Provincialprovinciale Policede l’Ontario 777 Memorial Ave. 777, ave Memorial Orillia ON L3V 7V3 Orillia (ON) L3V 7V3 Tel: (705) 329-6200Fax: (705) 330-4191 File number/Référence:612-10 May01, 2019 Mayor/Reeve and Clerk/CAO/Treasurer, First, I would like to congratulateallrecently elected officials and wish you great success in your new roles. 2018has been a year of substantial accomplishments suchas the transitioning of another two municipalities to theOntario Provincial Police (OPP), multiple contract renewals,and countless presentations to municipal councils throughout the province. OPP Municipal Policing Bureau staff will strive to make great progress tocontinue to build municipal relationships through excellentcommunication, contract and financialmanagement. As some of you may know, the government appointed Commissioner Thomas Carrique as the 15th OPP Commissioner to lead the police service in its 110year history.Following the announcement of his appointment, Commissioner Carrique stated he is extremely grateful for and deeply honouredby the confidence placed in himby the provincial government and the Ministry of the Solicitor General to serve alongside the dedicated and professional members of the OPP, in aleadership role.We are all looking forward to strengthen our relationship with the municipalities the OPP policesunder Commissioner Carrique’s leadership. The Comprehensive Ontario Police Services Act, 2019, received Royal Assent on March 26, 2019.Other than Special Investigation Unit modernization section,all other sections have not yet been proclaimed into force. This act creates the Community Safety and Policing Act, 2019(CSPA),which will come into force on a date that has not yetbeen determinedby government.Relevant regulations to the CSPAare currently being written. This will eventually lead to the legislation coming into force. When this new legislation comes into force, the current Police Services Act, 1990, (PSA)will be repealed. Until then, the PSA remains in force.We will keep you informed on this progression. Recently, youor staff members of your municipalityhavebeen contacted by our membersto build awareness of the resourcesavailableto you, such as our webpage www.opp.ca/billingmodelmaterials,andoffer toanswer any of thequestions you may have on the billing model and present to your municipalities, if necessary. Thank you for your feedback. In an effort to bring our communication to the next level, our bureau announced the implementation of the ePost mailing system. Your municipality will besent instructionsto set-upupto threeePost user accounts (Mayor/ Reeve, CAO/Clerk, PSB Chair (if applicable))to allow for more efficient and innovative distribution of the annual billing statements and other correspondence. The ePost system is run by Canada Post and is officialandlegal mail. This systemhas been operated by Canada Post for 19years,and has Page 349 of 469 14.k) Correspondence received from the Municipal Policing Bureau re: Ont... been adopted throughout the country by numerous municipalities and various pension and pay organizations.The intention is to provide timely and reliable information to our hundreds of municipalities and avoid the unreliable nature of the current mailingsystem. I would like to welcome your views or any comments youmay have to enhance our communicationand invite you to ask questions ofmyself or any member of the OPP Municipal Policing Bureauthrough email at OPP.MunicipalPolicing@opp.ca or by phoneat (705) 329-6200. Sincerely M.M.(Marc) Bedard Superintendent Commander, Municipal Policing Bureau Email OPP.MunicipalPolicing@opp.ca Twitter @OPP_Mun_Pol /nv 2 Page 350 of 469 14.l) Correspondence received from the Town of Petrolia re: Resolution o... Page 351 of 469 14.m) Correspondence received from the Simcoe Muskoka Catholic District ... EDUCATION DEVELOPMENT CHARGES NOTICE OF PROPOSED AMENDMENT TO BY-LAW No. 50-01-2018 PUBLIC MEETING IN CONSIDERATION OF EDC BY-LAW AMENDMENT WEDNESDAYJUNE 5, 2019@6:30 PM Simcoe Muskoka Catholic District School Board,Catholic Education Centre 46 AllianceBoulevard,Barrie TAKE NOTICE that on June 5, 2019,the Simcoe Muskoka Catholic District School Board will consider the enactment of a by-law to amend EDCBy-lawNo. 50-01-2018, which came into effect on October 30, 2018. The schedule of education development charges now imposed by the 2018 By-law is as follows: Charge on residential development:$448.00 per dwelling unit Charge on non-residential development:$0.12 per square foot of gross floor area The proposed amending by-law will increase the education development charge on residential development to the following amounts per dwelling unit for the periods set out below: (1)June 10, 2019 to October 29, 2019:$748.00; (2)October 30, 2019 to October 29, 2020: $1,048.00; (3)October 30, 2020 to October 29,2021: $1,348.00; (4)October 30, 2021 to October 29, 2023:$1,472.00; The proposed amending by-law will increase the education development charge on non-residential development to the following amounts per square foot of gross floor area for the periods set outbelow: (1)June 5, 2019 to October 29, 2020:$0.13; (2)October 30, 2020 to October 29, 2021:$0.14; (3)October 30, 2021to October 29, 2023:$0.15; The proposed amending by-law will extend the term ofBy-law No. 50-01-2018 from October29, 2019 to October 29, 2023.As the proposed amending by-law will not affect the area to which By-law No. 50-01-2018 applies, beingall lands in the County of Simcoe, a key mapis not provided as part of this notice. Any person who attends the meeting may make representations to the Boardin respect of this matter. Written submissions, filed in advance of the meeting, will also be considered. A copy of the proposed amending by-law, the education development charge background study prepared in connection with By-law No. 50-01-2018 and information concerning the proposed amendment are available on request during regular business hours at the 46 Alliance Boulevard, Barrie,mcdsb.on.ca. The Boardwould appreciate receiving any written submissions one week prior to the Public Meeting so that they may be distributed to Trustees prior to the meeting. Submissions and requests to address the Board as a delegation or request for further information should be submitted to: Peter Derochie,Associate Director of Education (Business & Finance) Simcoe Muskoka Catholic District School Board 46 Alliance Boulevard, Barrie,Ontario L4M 5K3 Tel: (705)722-3555; Fax: (705) 722-6534 pjderochie@smcdsb.on.ca 39172214.1 Page 352 of 469 14.m) Correspondence received from the Simcoe Muskoka Catholic District ... Stakeholder Notice Simcoe Muskoka Catholic District School Board 2018 Education Development Charge By-law 2019 Amendment and Rate Phase-In The Simcoe Muskoka Catholic District School Board (SMCDSB) undertook the process to renew its -law during 2017/18. The EDC by-law the Board enacted in 2013 was set to expire at the close of business on November 3, 2018, as EDC by-laws have a maximum term of five years. The Board was initially considering passage of a renewal by-law in June of 2018. However, shortly before the 2018 Provincial election, Ministry of Education staff notified the SMCDSB (as well as other school boards considering EDC renewals) that the Ministry would be temporarily withholding approvals of EDC Background Studies. The Provincial legislation pertaining to EDCs requires that the Minister approve certain assumptions contained in the EDC Background Study in order for a school board to have the authority to pass a new or replacement EDC by-law. The lack of Ministry approval resulted in the SMCDSB deferring EDC by-law passage consideration meetings until the Fall of 2018. During the early summer of 2018, The Ministry of Education and the newly elected Provincial government worked with school boards undergoing EDC renewals to provide the necessary EDC Background Study approvals. Specifically, the two Halton Region School Boards had EDC by-laws that lapsed due to the lack of required Ministry of Education approvals. This resulted in an agreement between the Halton Boards and the Ministry of Education, pursuant to which the Boards passed EDC by-laws that came into force but maintained EDCs at their existing rates for a period of up to one year while the Ministry continued to review the EDC regulatory framework. On October 12, 2018, an amendment was made to the legislation that governs EDCs. The Minister of Education enacted Ontario Regulation 438/18 which amended Ontario Regulation 20/98. The amendment effectively froze EDCs at the rates that were in effect on August 31, 2018. This applied to all new EDC by-laws and amendments to in-force by-laws. The amendment to Ontario Regulation 20/98 essentially codified the aforementioned agreement made with the Halton Boards (with the exception of the one-year by-law term) and imposed it on all other EDC school boards. The SMCDSB subsequently received Ministry approval of its EDC Background Study and as a result, passed a new EDC by-law on October 25, 2018 that came into force October 30, 2018. The current EDC rate for the Simcoe Muskoka Catholic District School Board is as follows: 1. $448.00 per residential dwelling unit and $0.12 per square foot of non-residential gross floor area. Address Contact Information Filepath Plaza Three Office: 905-272-3600 101-2000 Argentia Rd. Fax: 905-272-3602 Mississauga, Ontario www.watsonecon.ca L5N 1V9 Page 353 of 469 14.m) Correspondence received from the Simcoe Muskoka Catholic District ... On March 29, 2019, the Government of Ontario issued Ontario Regulation 55/19 which further amended Ontario Regulation 20/98. A main purpose of this amendment was to partially relax the above noted rate freeze and provide a provisional phase-in of proposed EDC rates. A school board can now increase its existing residential EDC rate by $300 or by 5% of the existing rate, whichever is greater. In addition, in the second year of the by-law and each subsequent year, the rate can increase by a further $300 or 5% of the previous -residential EDC rate by 5% of the existing rate; in the second year of the by-law and each subsequent year, the non- The proposed EDC rate in the Boards 2018 EDC Background Study is, $1,472 per residential dwelling unit and $0.40 per square foot of non-residential gross floor area.Under the recently amended legislation, the Board is permitted to increase its residential EDC rate by $300 over the existing rate and its non-residential rate by 5% over the existing rate. The table below provides the proposed phase-in rates for the 8 EDC by-law. Board staff is preparing an information report to the Board of Trustees recommending that the Board amend the 2018 EDC by-law in order to implement the permitted phase-in amounts and to also extend the term of the 2018 by-law to the maximum permitted of five years (in this case, an additional four years). SMCDSB staff intends to present the report to the Board of Trustees on June 5, 2019, which will recommend that the Board enact an amending by-law on June 5, 2019. Should the Board pass an amending EDC by-law as recommended, such by-law would come into force on the fifth day after it is passed, with collection of the increased rates commencing on June 10, 2019. If there are any questions or comments, please advise Board staff as soon as possible. Contact for the school board is provided below: Jennifer Sharpe Manager of Planning & Properties Simcoe Muskoka Catholic District School Board 46 Alliance Blvd. Barrie, ON Canada L4M 5K3 jsharpe@smcdsb.on.ca Watson & Associates Economists Ltd. Page 354 of 469 PAGE 2 14.n) Correspondence received from the Simcoe County District School Boa... Page 355 of 469 14.n) Correspondence received from the Simcoe County District School Boa... Page 356 of 469 14.n) Correspondence received from the Simcoe County District School Boa... Page 357 of 469 14.n) Correspondence received from the Simcoe County District School Boa... Page 358 of 469 14.n) Correspondence received from the Simcoe County District School Boa... Page 359 of 469 14.o) Correspondence received from the Township of Essa re: Essa Public ... Page 360 of 469 14.o) Correspondence received from the Township of Essa re: Essa Public ... Page 361 of 469 14.p) Correspondence received from the Township of McKellar re: Public L... Page 362 of 469 14.p) Correspondence received from the Township of McKellar re: Public L... Page 363 of 469 14.p) Correspondence received from the Township of McKellar re: Public L... Page 364 of 469 14.q) Correspondence received from the Township of Mulmur re: Public Lib... The Township of Mulmur passed the following motion at the Council meeting on May 1, 2019. Motion #83-19 Boxem-Cufaro: WHEREAS, Mulmur Township Council considers public libraries as a vital service to community well-being especially in a rural community such as ours; AND WHEREAS, public libraries offer much needed support to the very vulnerable members of our society - the children, the seniors, recent immigrants, and the low- income citizens; AND WHEREAS, the Provincial Government has cut the budget for Ontario Library Services by 50%; AND WHEREAS, this funding will end the Interlibrary Loan Service to libraries; AND WHEREAS, due to limited resources available to some libraries, the Interlibrary Loan Service is of great importance to its patrons; NOW THEREFORE, Mulmur Township Council respectfully requests that the Province reconsiders the 50% budget cut for Ontario Library Services and finds some other means to fund necessary library services. Carried. Adam Hicks | Administrative Assistant Ɠķ ƚǞƓƭŷźƦ ƚŅ aǒƌƒǒƩ ΋ АЎБЉАЉ Ћ \[źƓĻ 9ğƭƷ ΋ aǒƌƒǒƩͲ hƓƷğƩźƚ \[В ЉDБ tŷƚƓĻ АЉЎΏЍЏЏΏЌЌЍЊ ĻǣƷ͵ ЋЌЍ ΋ Cğǣ АЉЎΏЍЏЏΏЋВЋЋ ΋ ğŷźĭƉƭθƒǒƌƒǒƩ͵ĭğ ŷźƭ ƒĻƭƭğŭĻ ΛźƓĭƌǒķźƓŭ ğƷƷğĭŷƒĻƓƷƭͲ źŅ ğƓǤΜ źƭ źƓƷĻƓķĻķ Ʒƚ ĬĻ ĭƚƓŅźķĻƓƷźğƌ ğƓķ ƭƚƌĻƌǤ ŅƚƩ ƷŷĻ ğķķƩĻƭƭĻĻ͵ LŅ Ǥƚǒ ƩĻĭĻźǝĻķ Ʒŷźƭ ĻΏƒğźƌ źƓ ĻƩƩƚƩͲ ƦƌĻğƭĻ ķĻƌĻƷĻ źƷ ğƓķ ğķǝźƭĻ ƒĻ źƒƒĻķźğƷĻƌǤ͵ 9Ώƒğźƌ ƷƩğƓƭƒźƭƭźƚƓ ĭğƓƓƚƷ ĬĻ ŭǒğƩğƓƷĻĻķ Ʒƚ ĬĻ ƭĻĭǒƩĻ ƚƩ ĻƩƩƚƩΏŅƩĻĻ ğƓķ ƷŷĻ ƭĻƓķĻƩ ķƚĻƭ ƓƚƷ ğĭĭĻƦƷ ƌźğĬźƌźƷǤ ŅƚƩ ĻƩƩƚƩƭ ƚƩ ƚƒźƭƭźƚƓƭ. Page 365 of 469 14.r) Correspondence received from the Simcoe Muskoka District Health Un... May 15, 2019 The Honourable Christine Elliott Deputy Premier and Minister of Health and Long-Term Care 10th Floor, Hepburn Block 80 Grosvenor Street Toronto, ON M7A 2C4 Dear Minister Elliott: I am writing on behalf of the Board of Health for the Simcoe Muskoka District Health Unit (SMDHU) to recommend that the full territory of SMDHU remain intact and join with York Region to form a new regional public health entity on April 1, 2020. This is in response to information provided verbally to Dr. Charles Gardner, Medical Officer of Health for SMDHU by staff from the Ministry of Health and Long - th Term Care on May 7, 2019 indicating that public health services in the District of Muskoka will be provided by a regional public health entity that will also serve Sudbury, North Bay, Parry Sound, Algoma, Porcupine, Timiskaming and part of Renfrew; he also was informed that Simcoe County will be served by a public health entity that will also serve York Region. From this communication it is also Dr. Gardner’s understanding that the provincial government is willing to consider feedback on these boundary changes. The Board appreciates having the opportunity to recommend that all of the territory served by SMDHU be combined with that of York Region in a new regional public health entity. The Board and staff have worked very hard since the inception of SMDHU (the result of a merger prompted by the province in 2005) in order to create a cohesive public health agency that is highly successful in fulfilling its mandate. The District of Muskoka benefits from public health services provided in partnership with Simcoe County. The division of our Muskoka and Simcoe operations would disrupt and undermine program delivery. The geographic area of the proposed northeastern regional public health entity is extremely large (over 400,000 kilometers, extending to James Bay). Providing public health services over such a large and low density area will be very challenging, and it will be very difficult for the governance and management of such a regional public health entity to provide attention to local service provision. The provision of public health services in the District of Muskoka would be more challenging within this very large public health entity than they would be if Muskoka were to join Simcoe County in a regional public health entity with York Region. The provision of public health services for the remaining communities in the proposed northeastern regional public health entity would also be further challenged with the addition of Muskoka to their territory. The inclusion of the District of Muskoka with Simcoe County and York Region in a single public health entity would also be consistent with the observation that in general, the community and health care service referral patterns in Muskoka are directed to facilities in Simcoe County (Barrie and Orillia), and to communities further south (including in York Region). Page 366 of 469 14.r) Correspondence received from the Simcoe Muskoka District Health Un... Finally, of great concern to the Board is the reality that the division of Muskoka from Simcoe would greatly increase the complexity, cost and duration of time required for the creation of the new public health entities, compared with having Muskoka and Simcoe join together with the public health services in York Region. A merger between SMDHU and York Region would be complex on its own, however the splitting of our operations between Simcoe and Muskoka at the same time as mergers both with York, and with six other health units to the north would be overwhelming in its complexity. Given the inherent and substantial disadvantages of dividing Simcoe and Muskoka, the Board recommends that SMDHU join in its entirety with York Region in the modernization of public health. Thank you for considering our recommendation. Sincerely, ORIGINAL Signed By: Anita Dubeau Chair, Board of Health CG:cm cc. Mayor and Council of Simcoe and Muskoka Members of Provincial Parliament for Simcoe and Muskoka Boards of Health for York Region, Sudbury, North Bay, Parry Sound, Algoma, Porcupine, Timiskaming, and Renfrew Loretta Ryan, Executive Director, Association of Local Public Health Agencies Dr. David Williams, Chief Medical Officer of Health Central Local Health Integration Network North Simcoe Muskoka Local Health Integration Network Page 367 of 469 14.s) Correspondence received from the Township of Mulmur re: Aggregate ... The Township of Mulmur passed the following motion at the Council meeting on May 1, 2019. Deputy Mayor Hawkins requested a recorded vote on the following motion: Motion #78-19 Hawkins-Clark: THAT The Township of Mulmur recognizes the importance of aggregate extraction and the proper management of aggregate resources, including recycling aggregates; AND WHEREAS, Mulmur owns and operates a gravel pit; AND WHEREAS, the inappropriate extraction of aggregate can impact host communities, including, but not limited to: risk to surface and underground water supplies stress placed on local infrastructure; road safety; air and noise pollution; loss of farmland; encroachment on residential communities; interference with natural heritage systems; AND WHEREAS, the Ontario Government commenced a detailed review of the Aggregate Resources Act in 2016; AND WHEREAS, the Ministry of Natural Resources hosted a summit on Aggregate Reform on March 29, 2019, and did not include municipal government as stakeholders; AND WHEREAS, the Township supports the recommendations to allow policy interpretation for accessing material under Road Allowances; NOW THEREFORE BE IT RESOLVED THAT: 1) The Township of Mulmur hereby requests the following: a) the Provincial Government provide for municipal representation at future meetings related to the Aggregate Reform; b) Municipalities be provided authority to regulate hours of operation and haul routes within municipal boundaries; c) If the Provincial level is accepted as a single level for applications, Municipalities be provided a process through which to provide comments on aggregate extraction activities proposed within or in the vicinity of their boundaries; d) Sand and Gravel Association be evaluated from the perspective of the local host community and ensure that there are mechanisms/processes in place to address impacts. e) That land unavailable for extraction due to changes on the rules to endangered and threatened species and other policies within the Natural Heritage System continue to be protected. Shirley Boxem - yea Patricia Clark - yea Ken Cufaro - yea Earl Hawkins - yea Janet Horner - yea Carried. Adam Hicks | Administrative Assistant Ɠķ ƚǞƓƭŷźƦ ƚŅ aǒƌƒǒƩ ΋ АЎБЉАЉ Ћ \[źƓĻ 9ğƭƷ ΋ aǒƌƒǒƩͲ hƓƷğƩźƚ \[В ЉDБ tŷƚƓĻ АЉЎΏЍЏЏΏЌЌЍЊ ĻǣƷ͵ ЋЌЍ ΋ Cğǣ АЉЎΏЍЏЏΏЋВЋЋ ΋ ğŷźĭƉƭθƒǒƌƒǒƩ͵ĭğ Page 368 of 469 14.s) Correspondence received from the Township of Mulmur re: Aggregate ... ŷźƭ ƒĻƭƭğŭĻ ΛźƓĭƌǒķźƓŭ ğƷƷğĭŷƒĻƓƷƭͲ źŅ ğƓǤΜ źƭ źƓƷĻƓķĻķ Ʒƚ ĬĻ ĭƚƓŅźķĻƓƷźğƌ ğƓķ ƭƚƌĻƌǤ ŅƚƩ ƷŷĻ ğķķƩĻƭƭĻĻ͵ LŅ Ǥƚǒ ƩĻĭĻźǝĻķ Ʒŷźƭ ĻΏƒğźƌ źƓ ĻƩƩƚƩͲ ƦƌĻğƭĻ ķĻƌĻƷĻ źƷ ğƓķ ğķǝźƭĻ ƒĻ źƒƒĻķźğƷĻƌǤ͵ 9Ώƒğźƌ ƷƩğƓƭƒźƭƭźƚƓ ĭğƓƓƚƷ ĬĻ ŭǒğƩğƓƷĻĻķ Ʒƚ ĬĻ ƭĻĭǒƩĻ ƚƩ ĻƩƩƚƩΏŅƩĻĻ ğƓķ ƷŷĻ ƭĻƓķĻƩ ķƚĻƭ ƓƚƷ ğĭĭĻƦƷ ƌźğĬźƌźƷǤ ŅƚƩ ĻƩƩƚƩƭ ƚƩ ƚƒźƭƭźƚƓƭ. Page 369 of 469 14.t) Correspondence received from the Town of Aurora re: Bill 108 More ... Page 370 of 469 14.t) Correspondence received from the Town of Aurora re: Bill 108 More ... Page 371 of 469 14.t) Correspondence received from the Town of Aurora re: Bill 108 More ... Page 372 of 469 14.u) Correspondence received from the Region of Peel re: Overview of He... Page 373 of 469 14.u) Correspondence received from the Region of Peel re: Overview of He... Page 374 of 469 14.v) Correspondence received from the Ministry for Seniors and Accessib... CƩƚƒʹ Seniors Community Grant (MSAA) <SeniorsCommunityGrant@ontario.ca> {ĻƓƷʹ May 17, 2019 2:31 PM ƚʹ Seniors Community Grant (MSAA) <SeniorsCommunityGrant@ontario.ca> {ǒĬƆĻĭƷʹ NOTICE/AVIS: Seniors Community Grant Program 2019-20 Programme de subventions aux Seniors Community Grant Program Are you an incorporated organization that provides services and supports for seniors in your community? Do your projects help seniors at risk of social isolation and/or elder abuse? If you answered yes, we want to hear from you! This year the Seniors Community Grant Program will provide funding from $1,000 up to $25,000 to organizations that partner with the government and deliver local supports for seniors. How do I apply? - Grants Ontario. Organizations applying for funding under $4,000 can apply directly with the Ministry for Seniors and Accessibility through the Seniors Community Grant Program. Applications close on June 27, 2019. For more information, please visit: www.ontario.ca/seniors Email: seniorscommunitygrant@ontario.ca Toll Free: 1-833-SCG INFO (1-833-724-4636) TTY: 1-800-387-5559| Fax: 416-326-7078 Page 375 of 469 15.a) 5:15 pm Scott Craig re: Hearing of Appeal per Section 18, Township... Page 376 of 469 15.b) Severn Sound Environmental Association (SSEA) Invite to a Stormwat... Stormwater Concerned about climate change, flooding, liability and escalating costs? You won’t want to miss out on this FREE workshop Learn about new stormwater and Low Impact Development (LID) policies, restoration initiatives and research. Become more informed about stormwater/LID best management practices, innovative solutions and approaches being taken in other jurisdictions. Attend this workshop and help us help you improve the health of Severn Sound and the safety of watershed residents and property. You will learn from Who industry specialists and Municipal Councils, an international delegate Senior Municipal Staff, Industry Representatives, Adaptation to climate Provincial Representatives change When Information on new Wednesday, May 29,2019 policies From 10:00am to 2:30pm Flood prevention FREE lunch included All while Where S n o r u e vn e networking d North Simcoe Sports S & Recreation Centre with your 527 Len Self Boulevard colleagues Midland, ON In collaboration with RSVP to the SSEA Office at sseainfo@severnsound.ca by May 22, 2019 Page 377 of 469 15.b) Severn Sound Environmental Association (SSEA) Invite to a Stormwat... SSEA DRAFT AGENDA Stormwater & Low Impact Development Workshop North Simcoe Sports and Recreation Centre 527 Len Self Blvd.Midland, ON Wednesday May 29, 2019 TIME AGENDA ITEM SPEAKER(S) 9:45 – 10:15 Arrive and Register 10:15 – 10:30 Welcome and Opening Remarks SSEA ED/ SSEA Board Andrea Curley- Manager 10:30–10:45 The Business Imperative of Climate Change Intact Centre on Climate Adaptation adaptation for Municipalities Catastrophic insurable losses going up Impacts on mortgage arrears/property value National new CSA standards for flood-resilient homes and communities Ben Longstaff , PhD – General Manager, 10:50 – 11:20 Stormwater Management – What’s All the Fuss Integrated Watershed Management About! Lake Simcoe Region Conservation Authority Shifting the Stormwater Paradigm – the Lake Simcoe Situation 11:20 – 11:50 Making Progress: A Municipal Perspective Rachel Prudhomme, M.Sc., P.Eng. Director, Engineering Services Town of Newmarket 11:50 – 12:00 Discussion Morning Presenters 12:00 – 1:00 Lunch & Networking 1:00 – 1:15 The builder’s perspective Shauna Dudding, P.Eng (INVITED) Senior Vice President, Land Development GERANIUM Jay Michels, Project Manager at Emmons and 1:20 – 1:45 What Can Be Done: Experiences and Successes Olivier Resources, Greater Minneapolis-St. South of the Boarder Paul Area Emmons & Olivier Resources Inc. www.eorinc.com/about/our-team/jay-michels.html 1:45 – 2:15 Local Perspective panel TBD 2:15 – 2:30 Wrap-up, what’s next and Adjournment TBD SSEA 2:30 – 3:00 Please feel free to stay and network RSVP REQUIRED to SSEAinfo@severnsound.ca Severn Sound Environmental Association 489 Finlayson St, P.O. Box 460, Port McNicoll ON L4R 3S9 (705) 534-7283 Email: jcayley@severnsound.caWebsite: www.severnsound.ca Page 378 of 469 15.c) County of Simcoe Invite to the Simcoe County Strong Conference on ... TJNDPF!DPVOUZ!TUSPOH Dbtjop!Sbnb-!69::!Sbnb!Spbe-!Sbnb-!Poubsjp !! Npoebz-!Kvof!28!Bojtiobbcf!Cbmmsppn Ofuxpsljoh!Ejoofs!.!%61!qfs!qfstpo 7!Q/N/ Lfzopuf!Tqfblfs;!Tuvbsu!Lojhiu! Uif!Dipjdf!.!Gjwf!Efdjtjpot!Bmm!Xjoofst!Nblf Bxbse.xjoojoh!fousfqsfofvs-!dsjujdbmmz!bddmbjnfe!bvuips-!iptu!pg!iju!sbejp!tipx !! Uvftebz-!Kvof!29!Tjmwfsojhiujohbmf!Cbmmsppn 9!B/N/ Sfhjtusbujpo :!B/N/ Xfmdpnf!boe!Pqfojoh!Sfnbslt;!Xbsefo!Hfpshf!Dpsofmm :;26!!B/N/ Lfzopuf!Tqfblfs;!Bouipoz!Gbsofmm-!Dijfg!Nfufpspmphjtu-!Hmpcbm!Ofxt! Dmjnbuf!Dibohf 21;26!B/N/ Csfbl0Ofuxpsljoh Zpv!Xbou!up!Hp!Qbsl!Bhfe!up!Qfsgfdujpo 21;31!B/N/ Tpnfxifsf@!Bhf.Gsjfoemz!Vqebuf;!J!Tff!Usfft!pg!Hsffo/// CSFBLPVU Nvojdjqbm!Qbsljoh!JojujbujwftIpvtjoh!Hsbou!boe!Cvtjoftt!HvjefGpsftusz!212 Csbegpse!Xftu!HxjmmjncvszMpoh!Ufsn!Dbsf!!Dpvouz!Gpsftut TFTTJPOT boe!Tfojpst!Tfswjdft 22;56!B/N/Cvggfu!Mvodi 23;56!Q/N/ Up!Uxffu!ps!Opu!up!Uxffu@! Kbdrvfmjof!Efnfst-!SfeCsjdl!Dpnnvojdbujpot QMFOBSZ 2;56!Q/N/ Csfbl0Ofuxpsljoh Sjtlz!Cvtjoftt Ubljo!Dbsf!pg!Cvtjoftt 3;16!Q/N/ Nvojdjqbm!Mjbcjmjuz!!Mjtufojoh!jt!Mfbejoh" Fdpopnjd!Efwfmpqnfou! CSFBLPVU'!Sjtl!NbobhfnfouDpbdijoh!Dpowfstbujpot Dpvouz!FEP Gsbol!Dpxbo!DpnqbozDpvouz!Ivnbo!Sftpvsdft TFTTJPOT 4;26!Q/N/Xsbq.vq!Tfttjpo0Gffecbdl Page 379 of 469 17.a) By-Law No. 2019-032: A By-Law to License and Regulate Towing Compa... THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE BY-LAW NO. 2019-032 Being a By-Law to License and Regulate Towing Companies, Tow Truck Owners and Tow Truck Drivers and to Repeal By-law Nos. 2012-143, 2012- 163 and 2013-010. - WHEREAS Section 11 of the Municipal Act, 2001, S.O. 2001, c. 25, as amended, enables a municipality to enact By-Laws for the purpose of Business Licensing; AND WHEREAS Part IV of the Municipal Act, 2001, S.O. 2001, c. 25, as amended, provides for Licenses; AND WHEREAS Section 151 of the Municipal Act, 2001, S.O. 2001, c. 25, as amended, provides that a municipality may provide for a system of Licenses with respect to a Business; AND WHEREAS Section 155 of the Municipal Act, 2001, S.O. 2001, c. 25, as amended, provides that a local municipality, in a By-Law under Section 151 with respect to owners and drivers of Tow Trucks and vehicles, other than motor vehicles, used for hire may (a) establish rates of fares to be charged for the conveyance of property or passengers either wholly within the municipality or from any point in the municipality to any point outside the municipality; and (b) provide for the collection of the rates or fares charged for the conveyance; AND WHEREAS the Council of The Corporation of the Township of Oro-Medonte has deemed it expedient to License and regulate Towing Companies, Tow Truck Owners and Tow Truck Drivers wishing to operate within the Township of Oro-Medonte. NOW THEREFORE, the Council of The Corporation of the Township of Oro-Medonte enacts as follows: 1. That the Licensing and Regulation of Towing Companies, Tow Truck Owners, and Tow Truck Drivers shall be governed by the provisions and regulations contained in Schedules A, B, C and D attached hereto and forming part of this By-Law. 2. That this By-By- 3. That By-law Nos. 2012-143, 2012-163 and 2013-010 is hereby repealed in its entirety. 4. This By-Law shall come into force and effect upon approval of the set fines by the Attorney General. Page 380 of 469 17.a) By-Law No. 2019-032: A By-Law to License and Regulate Towing Compa... Table of Contents Section Topic Page Table of Contents 2 1.0 Definitions 3 2.0 Licensing Officer 5 3.0 General Regulations 6 4.0 Licence 4 5.0 Exemptions 7 6.0 Terms of Licence 7 7.0 Issuance of Licence 7 8.0 Renewal of Licence 7 9.0 Licence Registry/ Rotational Call List 8 10.0 Application to Licensing Officer 8 11.0 Owner Licensing 9 12.0 Vehicle Storage Yard 10 13.0 Owner Duties 10 14.0 Schedule of Rates 11 15.0 Owner Prohibition 12 16.0 Owner and Driver Duties 12 17.0 Owner and Driver Prohibitions 13 18.0 Driver Duties 15 19.0 Driver Prohibitions 15 20.0 Heavy Towing 16 21.0 Lessee of Vehicle 17 22.0 Right of Inspection of Licensed Premise/Vehicle 17 23.0 Vehicle Inspection 18 24.0 Changes in Information 18 25.0 Licensing Officer Powers 18 26.0 Hearing before Appeal Committee 20 27.0 Appeal Committee Decision 20 28.0 Return of Licence after Revocation/Suspension 21 29.0 Licence Production 21 30.0 Representation 21 31.0 Notice 21 32.0 Offences 21 33.0 Severability 22 23 Tariff of Rates 24 Criminal Code Convictions 25 Destination Permission Form 27 tğŭĻ Ћ ƚŅ ЋА Page 381 of 469 17.a) By-Law No. 2019-032: A By-Law to License and Regulate Towing Compa... To By-law No. 2019-032 1.0 Definitions For the purpose of this By-law, the following definitions shall apply: means a person or corporation having made an application pursuant to this By-law but has yet to be issued a license pursuant to this By-law; means the all-citizen Tribunal duly appointed by Council to Conduct hearings under this By-law; means any business wholly or partly carried on within the Township even if the business is being carried on from a location outside the Township and includes the sale or hire of goods or services on an intermittent or on-time basis, and any activity or thing a local municipality may license under the Municipal Act, 2001, S.O. 2001, c.25, as amended; - means any By-law enacted by the Council of the Corporation of the Township of Oro-Medonte; means the Clerk of the Township and/or their designate; means the unintended contact resulting from the motion of a Motor Vehicle and/or its load, whether by itself or with another vehicle or object, and in all such cases the vehicle has incurred damages or appears to have incurred damages. means the general location or place where a Collision occurred and includes a two hundred (200) meter radius. means the towing of a disabled vehicle as a result of a collision; means the Council for the Corporation of the Township of Oro- Medonte; means a form prescribed by the Licensing Officer in -law; means the Staff Sargent Detachment Commander for the Ontario Provincial, Barrie Detachment and/or their designate; means any person who drives or operates a tow truck; means the maximum total Vehicle rated capacity, measured at the tire ground interface, as rated by the chassis manufacture; means the registered Owner of a vehicle, to be towed or being towed, his/her agent or any Person lawfully in possession of the vehicle to be towed or being towed; means the certificate issued under this by-law as proof of licensing under this by-law; tğŭĻ Ќ ƚŅ ЋА Page 382 of 469 17.a) By-Law No. 2019-032: A By-Law to License and Regulate Towing Compa... means a Person or company who has been issued, and holds a valid current Licence pursuant to this By-law means the Chief Municipal Law Enforcement Officer and/or their designate; includes an automobile, truck, trailer, motorcycle and any other Vehicle propelled or driven otherwise than by muscular power, but does not include a motorized snow vehicle or motor- means land, building, or structure or part thereof used for the temporary storage of impounded or towed vehicles within a secure area which is fenced and gated or inside a building and where a storage fee is charged and may include property held under police or government authority; means a Person appointed by the Council for the purposes of carrying out enforcement of Municipal By-laws; means: i) the obstruction or interference with persons involved in a Motor Vehicle Collision ii) the obstruction or interference with emergency service personal responding to a Motor Vehicle Collision, which personal would include, but not limited to Officers, members of the fire department and members of the ambulance services, and iii) the obstruction or interference with other Tow Truck Drivers or Owners and pedestrians or vehicular traffic; means a Police Officer, Peace Officer, Ministry of Transportation Officer or any other individual authorized to enforce the provisions of this By-law; means to conduct or carry on; means the registered Owner(s) of the land, Premises or business and/or vehicle/equipment, or the Person or their authorized in lawful control of lands, Premises or business and/or vehicle/equipment. means a firm or Corporation to whom the context can apply; means the Ontario Provincial Police; means land, including any and all building or other structures thereon and includes, any vehicle or conveyance used in the operation of the towing company; means a list of all licensed companies pursuant to this By-law; means The Corporation of The Township of Oro-Medonte; means a device for positioning a Towed Vehicle behind a towing vehicle; means a device used for lifting and towing Vehicles with a partial load supported on rubber belts; tğŭĻ Ѝ ƚŅ ЋА Page 383 of 469 17.a) By-Law No. 2019-032: A By-Law to License and Regulate Towing Compa... means a vehicle used for collision towing or towing for the Vehicle Impoundment Program. means a device used for towing Vehicles by lifting one end of the Towed Vehicle from under the axle or structural member of the Towed Vehicle; means a road safety program that requires police to immediately impound a vehicle being operated in contravention of the vehicle Impoundment Program; means a device used for towing Vehicles by lifting one end of the Towed Vehicle by the wheels; means form, order, invoice written authorization or any other document that when signed by a Hirer provides authorization to any Person, Motor Vehicle Storage Yard, Licensed Automobile Service Station, or any other any repair or maintenance to the Vehicle; ed to the frame of a cab and chassis and used with an Underlift, Tow Bar or Tow Sling or Wheel lift or Flatbed carrier or other similar device and which is equipped with a winching and hoisting mechanism and maintained in a manner to ensure the safe lifting and conveying of a Vehicle to be towed; 2.0 Licensing Officer 2.1 The Licensing Officer shall: 2.1.1 receive, establish the material to be filed in support of an application for, and process all applications for Licences and for the renewal of Licences to be issued under this By-law; 2.1.2 issue Licences to and renew Licences for Persons who meet the requirements of this By-law; 2.1.3 impose terms and conditions on a Licence where the Licensing Officer is of the opinion that a term or condition of a Licence should be imposed; 2.1.4 refuse to issue, renew a Licence or revoke or suspend a Licence, where the Licensing Officer is of the opinion that the Applicant is ineligible to receive a Licence under Section 25.7 of this By-law; 2.1.5 enforce the provisions of this by-law; 2.1.6 generally perform all the administrative functions conferred upon it by this By-law. 2.1.7 issue a conditional Licence for term of not more than six (6) months, to be reviewed with the possibility of renewal, when an Applicant has met all the requirements of Section 4.0 of this By-law and is awaiting decisions from the Parole Board of Canada for a record suspension in accordance with Section 4.4.5 of this By-law. 2.2 When a Tow Company or Tow Truck Licence is defaced, destroyed or lost, the Owner shall apply to the Licensing Officer for a replacement and on payment as A-law the Licensing Officer shall issue a replacement Tow Company or Tow Truck sticker as required. tğŭĻ Ў ƚŅ ЋА Page 384 of 469 17.a) By-Law No. 2019-032: A By-Law to License and Regulate Towing Compa... 3.0 General Regulations 3.1 No Person shall act as or be the Owner of a Tow Truck in the Township unless he/she is licensed as an Owner under this By-law. 3.2 No Person shall Operate or permit the operation of a Tow Truck in the Township without first obtaining a license for such Tow Truck under this By-law. 3.3 No Person shall drive, or act as the Driver of a Tow Truck in the Township unless he/she is licensed as a Driver under this By-law. 3.4 Unless provided otherwise in this By-law a Person who is the Owner of more than one Vehicle shall take out a separate Licence for each Vehicle owned by him/her which is to be used in the Township. 3.5 No Person shall publish or cause to be published any representation that he/she is licensed under this by-law if he/she is not. 4.0 License 4.1 No Person shall be licensed under this by-law unless he/she: 4.1.1 has at least five years driving experience after completing the requirements 4.1.2 is a citizen of Canada or a landed immigrant, or has a valid employment authorization issued by the Government of Canada to work as a Driver; and 4.1.3 has working knowledge of English. 4.2 Any Driver who does not meet the requirements as stated in section 4.1 of this By- law on or before the date of the By-laws final passing shall be grandfathered, provided that they maintain a clear driver abstract until they have fulfilled the requirements of section 4.1. 4.3 No Person shall be Licensed under this By-law as a Driver unless: 4.3.1 has a current valid Class A, B, C, D, E, F or G drivers licence issued by the Province of Ontario; 4.3.2 a criminal record search issued within the past sixty (60) days from a police agency service in Ontario, which contains no convictions for five (5) years prior to the date of which the License is approved and issued by the Licensing Officer. 4.3.3 a Vulnerable Sector Check obtained from the local Police Detachment that provides enforcement services for the Township of Oro-Medonte dated within sixty (60) days of the date which the License is approved and issued by the Licensing Officer. 4.3.4 abstract issued within the past sixty (60) days which contains not more than six (6) demerit points or any one Ontario Highway Traffic Act conviction with a value of four (4) or more demerit points or similar convictions from outside of the Province of Ontario. 4.3.5 he/she produces documentation proving a current application to the Parole Board of Canada for a record suspension in accordance with the Criminal Records Act, is actively being pursued. 4.3.6 he/she has his/her photograph taken for the purpose of this By-law. tğŭĻ Џ ƚŅ ЋА Page 385 of 469 17.a) By-Law No. 2019-032: A By-Law to License and Regulate Towing Compa... 5.0 Exemptions 5.1 The Licensing Officer and/or Council may grant an exemption to any Person from any provision of this By-Law, and impose conditions for such exemption as may be considered reasonable and necessary, provided such exemption does not interfere with the general integrity of this By-Law. 5.2 An unlicensed Tow Truck Driver is exempt from the Licensing requirements of this By-law if such Tow Truck Driver is based outside the licensing boundary of the Township and they are actively engaged in towing a vehicle were such tow has originated from outside the geographical boundaries of the Township. 5.3 In the event that a situation develops that requires specialized towing equipment that is not available through the Licensed Towing Company that has been dispatched, then the closest available Licensed Towing Company with the required specialized equipment may be called. If no Licensed Towing Company has the required specialized towing equipment, then the Towing Company that has been dispatched, may call for the required specialized equipment from an shall be exempt from the requirements of this By-Law for the duration of the call for service, and the Licensed Towing Company that has been dispatched must immediately advise a Municipal Law Enforcement Officer. 6.0 Terms of Licence st 6.1 Any Licence issued under this By-law shall be valid for a period of December 1 to th November 30 the following year. 6.2 -law. The fee for each Licence shall not be pro-rated. 7.0 Issuance of Licence 7.1 Where an application for a Company Licence is made in accordance with the provisions of this By-law, the Licensing Officer shall issue an applicable Licence. 7.2 Where an application for a Truck Licence is made in accordance with the provisions of this By-law, the Licensing Officer shall issue and applicable Licence. 7.3 provisions of this By-law, the Licensing Officer shall issue a Licence. 7.4 Contrary to section 7.1 of this By-law, no new applications for Towing Companies shall be approved by the Licensing Officer. 8.0 Renewal of Licence 8.1 Every application for a Tow Company, Tow Truck or a Tow Driver License must be received by the Licensing Officer prior to the expiry term of the Licence. 8.2 Where a Tow Company License is renewable, the Licensing Officer shall issue an up to date Licence sticker which shall set out the expiry date of the Licence. 8.3 Where a Tow Truck License is renewable, the Licensing Officer shall issue an up to date Licence sticker which shall set out the expiry date of the Licence. 8.4 Where a Tow Driver License is renewable, the Licensing Officer shall issue an up to date Tow Driver Licence which shall set out the expiry date of the Licence. tğŭĻ А ƚŅ ЋА Page 386 of 469 17.a) By-Law No. 2019-032: A By-Law to License and Regulate Towing Compa... 8.5 No License shall be renewed more than sixty (60) days after the date upon which it expires. Where the Company fails to renew they shall lose their spot on the rotational call list. 9.0 License Registry/Rotational Call List 9.1 The Licensing Officer shall maintain a License Registry. The License Registry shall contain the following information: Tow Company Name Tow Company License Number Tow Company Telephone Number Tow Company Motor Vehicle Storage Yard Location Tow Truck Identification, including whether the Truck is a Flatbed Tow Truck License Number Tow Truck Drivers who have been licensed Any other information which may be useful or necessary. 9.2 A copy of the most current License Registry shall be provided to the Ontario Provincial Police Barrie Detachment upon request. 9.3 Upon every update of the Rotational Call List, the Township shall provide an updated Rotational Call List to the Dispatch Service and the Detachment Commander. 9.4 On a quarterly basis, the Township shall invoice all Licensed Tow Companies who have been on the Rotational Call List, for at least two (2) weeks during the time period being invoiced, for all costs incurred by the Township for providing the Dispatch Service. The total costs incurred by the Township shall be equally invoiced to the Tow Companies, and copies of the invoices from the Dispatch Ser 10.0 Application to Licensing Officer 10.1 Every Person applying to obtain a License under this By-law shall file with the Licensing Officer a duly completed application form provided by the Licensing Officer, in which the Applicant shall provide all information sought in such application form. 10.2 The Applicant shall, at the time of the filing of the application form required under Section 7.1 of this By-law, deliver to the Licensing Officer the following: 10.2.1 payment in the amount described in S-law; 10.2.2 if the Applicant is a Corporation, a copy of the incorporating document and a copy of the last annual information return which has been filed with the appropriate government department; and, 10.2.3 if the Applicant is a registered partnership, a copy of the registered declaration of partnership. 10.3 Every application/renewal form shall include a requirement that the Applicant provide at least the following information: 10.3.1 the name and address of the Applicant tğŭĻ Б ƚŅ ЋА Page 387 of 469 17.a) By-Law No. 2019-032: A By-Law to License and Regulate Towing Compa... 10.3.2 the address of the Applicant to which the Township or the Licensing Officer may send or deliver any notice or other document required or authorized by this by-law; 10.3.3 any trade or Business description to be used in relation to the Business; 10.3.4 the address and telephone number used in connection with such Business; 10.3.5 a Criminal Record Check obtained from a Police enforcement agency, dated within sixty (60) days of the date which the License is approved and issued by the Licensing Officer. 10.3.6 a Vulnerable Sector Check obtained from the local Police Detachment that provides enforcement services for the Township of Oro-Medonte dated within sixty (60) days of the date which the License is approved and issued by the Licensing Officer. 10.3.7 a De Ministry of Transportation at the A expense. 10.4 In addition to the provisions of Section 7.1 of this By-law, an Applicant submitting an application for the renewal of a license may be required to submit the previous plate(s) and/or Identification cards to the Licensing Officer. 10.5 If the Applicant is not an individual, the application form shall be completed and updated from time to time as this By-law requires, by an individual duly authorized by the Applicant to execute such form on behalf of the Applicant and binding upon it, and the individual completing such form shall sign the form, certifying the truth and completeness of the information provided therein. 11.0 No Person shall be licensed as an Owner unless: 11.1 he/she produces for each Tow Truck to be used, a current valid Motor Vehicle the Tow Truck is a leased Vehicle, provide a copy of the lease agreement for the Tow Truck; 11.2 he/she produces and files with the Licensing Officer either: 11.2.1 an Ontario Ministry Transportation Vehicle Inspection report showing that the Tow Truck has been accepted within the previous sixty (60) days of this submission; or 11.2.2 a Safety Standard Certificate issued under the Highway Traffic Act within sixty (60) days of this submission. 11.3 he/she produces and files with the Licensing Officer a copy of the certificate of insurance for the Tow Truck for which he/she is the Owner endorsed to provide that the Licensing Officer shall be given at least ten (10) days notice in writing of the cancellation or expiration or variation in the amount of the policy and insuring each such Tow Truck in at least the following amounts: 11.3.1 in respect any one claim the amount of at least five million ($5,000,000) exclusive of interest and costs, against liability resulting from bodily injury to or the death of one or more Persons and loss or damage to property; tğŭĻ В ƚŅ ЋА Page 388 of 469 17.a) By-Law No. 2019-032: A By-Law to License and Regulate Towing Compa... 11.3.2 in respect of any one claim in the amount of at least five million ($5,000,000) against liabilehicle while in his/her care, custody or control and caused by a Collision, upset, fire, lightning, theft or attempt thereat, malicious mischief, windstorm, hail, explosion, riot, civil commotion or rising water; and 11.3.3 in respect of any one claim cargo liability insurance in the at least fifty thousand ($50,000) to indemnify the Applicant against loss by reason of his/her legal liability indirect physical loss or damage to Vehicles and other items of property accepted by the Applicant for towing or conveyance. 11.4 he/she states in writing whether he/she has any interest either directly or indirectly, in a Vehicle pound, yard or building used for the storage or impounding of Vehicles, a Vehicle body shop or other kind of public garage or any other yard, shop, building or place used for the storage, repair or servicing of Vehicles, provide and filed with Licensing Officer full information as to the location and the type of facilities in which he/she has an interest and the nature and extent of the interest. 12.0 Vehicle Storage Yard 12.1 Prior to the issuance of a license under this By-law proof of ownership or lease of a Vehicle Storage Yard within the Township boundaries is required. 12.2 The Vehicle Storage Yard must comply with the following requirements: 12.2.1 the Township Zoning By-law, as amended; 12.2.2 fully fenced, minimum fence height of 1.5 metres or a secured area inside a building; 12.2.3 fence and gates shall be constructed to restrict access; 12.2.4 gates shall be closed and locked at all times; 12.2.5 fence shall be free from any defect that would permit access; 12.2.6 overhead lighting which shall remain on during the dark hours and shall be consistent throughout the yard; 12.2.7 be accessible by the Tow Company and Tow Truck Driver 24 hours a day, 7 days a week, with restricted access for pedestrians; 12.2.5 be separate from any other residential or commercial operation on the property; 12.2.6 have a sign clearly visible from the road with the company name and phone number displayed. 13.0 Owner Duties 13.1 Every Owner shall: 13.1.1 charge a flat rate for Collision Towing and Vehicle Impoundment as set out -law. tğŭĻ ЊЉ ƚŅ ЋА Page 389 of 469 17.a) By-Law No. 2019-032: A By-Law to License and Regulate Towing Compa... 13.1.2 file with the Licensing Officer a schedule of rates to be charged to Hirers for the Towing or other conveyance of Vehicles and for other services offered or to be performed by him/her or his/her Driver for Towing services other than Collision Towing; 13.1.3 charge the rates, as set out in the schedule of rates filed with the Licensing Officer for towing and services other than Collision Towing; 13.1.4 keep in the Tow Truck and show to the Hirer a copy of the tariff card Licensing Officer in accordance with Section 13.1.2 of this By-law, and also showing, if applicable that the Hirer may be charged additional fees for storage by the Tow Company or for towing the Hirers Vehicle to a location outside the boundaries of the Township; 13.1.5 use only stationary, forms, bills, invoices, statements and any other printed or written advertising material including any published advertisement in a newspaper, periodical, directory or other publication, which has printed therein in clearly legible figures and letters: his/her name, address, phone number and the name of the Tow Company (as approved by the Licensing Officer) offering the services of said Tow Truck. 13.1.6 retain for a period of sixty (60) days copies of all advertising matter used by him/her and shall produce the same to the Licensing Officer if and when requested; 13.1.7 have attached to or painted on both sides of the body of the Tow Truck in a location close to the middle of the body panels or as near as possible and as approved by the Licensing Officer, the name and telephone number of the Business as shown on the Tow Company Application. The letters and figures for the name and telephone number shall be: 13.1.7.1 of solid contrasting colour to the colour of the Tow Truck; 13.1.7.2 of material which will be visible in low light conditions from a distance of 15 metres (approximately 50 feet); and 13.1.7.3 a minimum of eight (8) centimetres (approximately three inches) in height and a minimum of two centimetres (approximately .78 inches) in thickness. 13.1.8 only use the service of a Tow Truck Driver who is licensed as a Driver under this By-law; 13.1.9 have affixed to the Tow Truck rear window, the approved Tow Truck Licence. Such Licence shall be visible and free from any obstruction from the rear side of the Tow Truck; 13.1.10 give written notice of the sale or other disposition of a Tow Truck to the Licensing Officer within seven (7) days of any sale or disposition; and 13.1.11 accept more than 35% of dispatched calls through the Rotational Call List in a licensing year. 13.1.12 ensure that all calls accepted through the Rotational Call List are responded to in a timely manner by a licensed Tow Truck and Driver from the Licensed Company that accepted the call. tğŭĻ ЊЊ ƚŅ ЋА Page 390 of 469 17.a) By-Law No. 2019-032: A By-Law to License and Regulate Towing Compa... 14.0 Schedule of Rates 14.1 The schedule of rates filed with the Licensing Officer for all types of towing, except -law. 14.2 Notwithstanding the provisions of any other section of this By-law, where an estimate is given to the Hirer of the cost of services or equipment to be provided by a Tow Company or Driver, the charge to the Hirer shall not exceed the charges indicated in the schedule of rates filed with the Licensing Officer under this By-law or the amount of the estimate, whichever is lower. 15.0 Owner Prohibition 15.1 No Owner shall: 15.1.1 permit any Tow Truck License issued under this By-law to be affixed to any Tow Truck, other than the Tow Truck for which the License was issued under this By-law; 15.1.2 alter or amend or permit the alteration of rates filed with the Licensing Officer under Section 13.1.2 of this By- written notice to the Licensing Officer. 16.0 Owner and Driver Duties 16.1 Every Owner and Driver shall: 16.1.1 take due care of all Vehicles and property delivered or entrusted to him/her for towing; 16.1.2 comply with all reasonable instructions from the Hirer; 16.1.3 be civil and behave courteously; 16.1.4 keep a permanent daily record of work performed by the Tow Truck owned or Operated by him/her or his/her behalf either in a continuous log sheet or by consecutively numbered bills or invoices showing; 16.1.4.1 the name and address of every Hirer; 16.1.4.2 a description of the Vehicle towed or conveyed including the Provincial Motor Vehicle Permit number of any such Vehicle; 16.1.4.3 the rate charged, and, 16.1.4.4 the total fee collected. 16.1.5 keep every Tow Truck and its equipment clean, in good repair, free from exterior body damage with a well maintained exterior paint finish; 16.1.6 before demanding a payment for services, present to the Hirer an itemized bill for the services setting out the cost of all services and equipment this By-law; 16.1.7 convey the Vehicle to the Tow Companies approved Motor Vehicle Storage Yard facility as per the By-law or convey the vehicle to a destination other than the approved Motor Vehicle Storage Yard at the request of the Hirer; tğŭĻ ЊЋ ƚŅ ЋА Page 391 of 469 17.a) By-Law No. 2019-032: A By-Law to License and Regulate Towing Compa... 16.1.7.1 in conjunction with section 16.1.7, if the Hirer or an Officer request that the vehicle be conveyed to a location other than the Tow Companies approved Motor Vehicle Storage Yard, a Destination Permission Form By-law must be completed and signed by the Hirer or an Officer and the Tow Truck Driver; 16.1.8 accept a minimum of at least two (2) methods of payment for any services provided under this By-law and may include credit card, debit, cash or any other prescribed method of payment; and shall include one (1) electronic method of payment and; 16.1.9 provide the Hirer with access to the Vehicle that is the subject of the tow services, in order to permit the removal of all property contained in the Vehicle, including valuables, documents and records, unless otherwise directed by a member of a police force. 17.0 Owner and Driver Prohibitions 17.1 No Owner or Driver shall Operate or Permit to be Operated a Tow Truck which lacks any of the following equipment which is in a good state of repair: 17.1.1 a winching or hoisting device of sufficient capacity to safely lift the Vehicle to be towed; 17.1.2 Wheel lift or an Underlift equipped and maintained in a manner to ensure the safe lifting and conveying of a Vehicle to be towed; 17.1.3 an intermittent amber warning light system consisting of at least one (1) light which would be clearly visible in all directions for a distance of least one hundred (100) metres (approximately 328 feet). one device for securing the steering wheel of a vehicle; 17.1.4 a minimum of two tow safety chains having a minimum length of 2.74 metres (approximately 9 feet) each with links of at least 7.9375 millimetres steel (5/16 inches); 17.1.6 and shall include the following equipment and or tools to be present at all times; 17.1.6.1 one dry chemical fire extinguishers having an effective total rating equivalent to at least 4-B C, and at least each weighing 2.27 kg (approximately 5 lbs); 17.1.6.2 four (4) safety pylons; 17.1.6.3 a broom; 17.1.6.4 a shovel; 17.1.6.5 a general purpose first aid kit; 17.1.6.6 a crowbar/prybar; 17.1.6.7 at least two wheel blocks; 17.1.6.8 flares or reflective kits; tğŭĻ ЊЌ ƚŅ ЋА Page 392 of 469 17.a) By-Law No. 2019-032: A By-Law to License and Regulate Towing Compa... 17.1.6.9 wheel wrenches; 17.1.6.10 light bar for a rear extension carrier; 17.1.6.11 a dolly 17.1.6.12 and any other provisions as may be required under the Highway Traffic Act 17.2 No Owner or Driver shall: 17.2.1 interfere with any contract for hiring of a Tow Truck where a Person has hired or has indicated his/her intention to hire a Tow Truck; 17.2.1 induce any Person to employ or hire a Tow Truck by making any false representation to any Person such as the location of or distance to any place or any other matter; 17.2.3 use or permit to be used a Tow Truck which has been found to be unsafe or defective after examination and inspection as required under this By- law; 17.2.4 demand or request payment for his/her services other than in accordance with the applicable schedule of rates filed with the Licensing Officer, or as -law; 17.2.5 demand, request or receive a drop fee; 17.2.6 charge a Hirer for time lost through defects or inefficiency of the Tow Truck, or the incompetence of the Tow Truck Owner or Driver; 17.2.7 suggest or recommend to any Hirer that any Motor Vehicle in respect of which his/her services are to be given or requested, be towed, conveyed, driven or delivered to any particular salvage yard, body shop, storage yard, Motor Vehicle Storage Yard, or any other public garage, building or place, unless he/she has been requested to do so by the Hirer, and may at no time suggest or recommend a salvage yard, body shop, storage yard or any other public garage, building or place located outside of the Township boundary; 17.2.8 permit a Person to be a passenger in a Tow Truck, except under the following circumstances: 17.2.8.1 the passenger is the Hirer of the Tow Truck; or 17.2.8.2 the passenger is licensed under this By-law and is in the process of receiving instructions on Driver training as to the operation of a Tow Truck while a passenger; 17.2.9 Operate or permit to be Operated a Tow Truck with a Gross Vehicle Weight Rating of less than 4,536 kg (10,000 Ibs.) 17.2.10 Operate or permit to be Operated a Tow Truck without a Wrecker Body; 17.2.11 Operate or permit to be Operated a Tow Truck without a valid Tow Truck Licence; tğŭĻ ЊЍ ƚŅ ЋА Page 393 of 469 17.a) By-Law No. 2019-032: A By-Law to License and Regulate Towing Compa... 17.2.12 Operate or permit to be Operated a Tow Truck with an expired Tow Truck Licence; 17.2.15 induce, pressure, suggest, recommend or in way cause a Hirer to sign or agree to a Work Order or otherwise induce, pressure, suggest, recommend Which work includes any repairs or maintenance. 18.0 Driver Duties 18.1 Every Driver shall: 18.1.1 drive the Tow Truck which is towing or otherwise conveying a Vehicle by the most direct route to the destination requested by the Hirer, and in the most expeditious manner, unless otherwise directed by the Hirer; 18.1.2 clean up any debris, fragments of glass, Vehicle parts or other materials (excluding loads dumped during the collision) and which may be a danger to the public from any highway or roadway prior to towing the Vehicle from the Collision Scene; 18.1.3 at all times be neat and clean in personal appearance and properly dressed which must include but is not limited to: 18.1.3.1 a blaze orange, a blaze yellow or a combination of both orange and yellow safety vest with two fluorescent stripes, five (5) centimetres in len front and the back of the vest; 18.1.3.2 patch green safety boots; and 18.1.3.3 a Township issued Identification card readily available. 18.1.4 retain all Destination Permission Forms for at least ninety (90) days from the date of the tow indicated on the form; 18.1.5 fax or email the Licensing Officer a copy of the signed Destination Permission Forms within twenty-four (24) hours of the date and time indicated on the Destination Permission Form and make them available for inspection upon request by an Officer and/or the Licensing Officer at any time. 19.0 Driver Prohibitions 19.1 No Driver shall: 19.1.1 commence to tow or otherwise convey or move any Vehicle, or hook, lift or connect the Vehicle to the Tow Truck, or perform any other service unless first requested so to do by a Hirer, or an Officer or any member of the law to direct the removal of the Vehicle from private property; 19.1.2 stop or park within 200 metres (approximately 653 feet) of a Collision Scene unless the Tow Truck Driver has been summoned to the location of the Collision through the Rotational Call List or by an individual identified in section 19.1.1 or where there are fewer Tow Trucks at the Collision Scene than Vehicles apparently requiring the services of a Tow Truck; tğŭĻ ЊЎ ƚŅ ЋА Page 394 of 469 17.a) By-Law No. 2019-032: A By-Law to License and Regulate Towing Compa... 19.1.3 ask or seek out a Hirer or allow or direct an agent to ask or seek out a Hirer, at a Collision Scene or within 200 metres (approximately 653 feet) of a Collision Scene, where the actions of the Driver or agent constitutes a Nuisance; 19.1.4 cause or create a nuisance on a collision scene; 19.1.5 tow or otherwise convey or move any Vehicle which is to be towed outside the Township boundary unless requested by the Owner or operator, an Officer or a member of the Township Fire Department and a Destination Permission Form is completed and signed; 19.1.6 drive or act as a Driver unless the Tow Company of the Tow Truck is licensed under this by-law; 19.1.7 commence to Drive or act as a Driver for any Tow Company without first obtaining a License from the Licensing Officer; 19.1.8 commence to tow or otherwise convey or move any Vehicle or perform any other service unless first disclosing to the Hirer any interest (either direct or indirect) that the Driver has in any location or facility to which a Vehicle may be towed for repair, storage, appraisal or similar purpose in accordance with any prescribed standards; 19.1.9 fail to complete a Destination Permission Form for a vehicle towed to a location other than the approved Motor Vehicle Storage Yard approved for the Licensed company. 20.0 Heavy Towing 20.1 A Heavy Towing Company may be licensed under this By-law as a Tow Company provided proof of the following; 20.1.1 owns or has immediate access to and has the ability to Operate a minimum of one (1) rotating recovery Tow Truck with a forty (40) ton minimum manufacturer rated boom; 20.1.2 owns or has immediate access to and has the ability to Operate a minimum of two (2) additional heavy recovery units with a twenty-five (25) ton minimum manufacturer rated boom; 20.1.3 utilizes manufacturer rated safety chains appropriate to the size of the recovery unit; 20.1.4 owns or has immediate access to load floats and/or detachable floats and replacement van trailers at all times; 20.1.5 is able to provide an appropriate indoor facility for the storage of vehicles for investigational purposes, which is deemed appropriate by any Investigating Officer or any enforcement agency, with an auditory alarm and video surveillance; 20.1.6 submit such Heavy Tow Truck for safety inspection annually or as otherwise required by the Licensing Officer, an Officer, or other duly appointed individuals under the provisions of the Highway Traffic Act, as necessary. tğŭĻ ЊЏ ƚŅ ЋА Page 395 of 469 17.a) By-Law No. 2019-032: A By-Law to License and Regulate Towing Compa... 20.2 In addition to the requirements set out in Sections 4.0 and 7.0 of this By-law, Heavy Towing Companies shall provide the following: 20.2.1 a copy of the audible training programs for the Transportation of Dangerous Goods as per the Dangerous Goods Transportation Act, R.S.O. 1990, Chapter D.1, as amended; 20.2.2 a statement that all surveillance records will be kept in a secure location for a minimum of thirty (30) calendar days; 20.2.3 a copy of any contracts relating to the requirements of sections 20.1.1, 20.1.2, 20.1.4, 20.1.5 and 20.1.6 of this By-law, if applicable. 20.3 A Heavy Towing Company shall be permitted to own or lease a Vehicle Storage 20.3.1 approval for such Vehicle Storage Yard is granted by Council; 20.3.2 inspection of the Motor Vehicle Storage Yard is completed to ensure compliance with the requirements of the By-law. 20.4 A Heavy Towing Company shall be permitted to allow as many employees, of the Towing Company, as required, to complete the towing in a safe and timely manner, which shall include being permitted to travel to the scene in the Heavy Tow Truck(s). 20.5 Notwithstanding Sections 20.1.1, 20.1.2, 20.1.4 and 20.1.5 of this By-law, any Heavy Towing Company that requires the use equipment identified in the aforementioned sections, shall only do so for the purpose of recovery. The Heavy Tow Companies licensed Tow Truck shall conduct the tow of any and all heavy vehicles requiring such services. 21.0 Owner Lessee from Motor Vehicle Dealer or Leasing Company 21.1 Where the Applicant for a Towing Company has leased a Vehicle to be used as a Tow Truck from a Motor Vehicle dealership or leasing company, the Towing Company shall provide a copy of the lease for the Tow Truck to the Licensing Officer prior to a Licence being issued 22.0 Right of Inspection of Licensed Premise or Vehicles 22.1 An Officer may at any reasonable time enter upon and inspect the Business Premise or Vehicles of any Licensee to ensure that the provisions of this By-law have been complied with, and an Officer on completion of an inspection shall complete and file with the Licensing Officers a written report of the inspection. 22.2 Upon an inspection under section 22.1 of this By-law, the Officer inspecting is entitled access to the invoices, vouchers, appointment books, or trip sheets or like documents of the Person being inspected provided such documents are relevant for the purposes of the inspection and the Officer inspecting may remove with the photocopying provided a notification is given to the Licensee and the documents are returned to the Licensee within forty-eight (48) hours of removal. tğŭĻ ЊА ƚŅ ЋА Page 396 of 469 17.a) By-Law No. 2019-032: A By-Law to License and Regulate Towing Compa... 23.0 Vehicle Inspections 23.1 The Licensing Officer may require an Owner to submit his or her Tow Truck for inspection at any time and at an appointed place and the Owner shall submit each Tow Truck for inspection when required to do so by the Licensing Officer. 23.2 When a Tow Truck and its equipment have been examined by the Ministry of Transportation or a licensed mechanic and the Tow Truck or its equipment is found to be mechanically defective, the Tow Truck Owner shall not Operate the Tow Truck or permit it to be Operated, until the Tow Truck has been re-inspected and approved by the Ministry of Transportation or other inspecting authority. 23.3 When a Tow Truck is examined by the Ministry of Transportation or licensed mechanic and a report states that the Tow Truck or equipment is dangerous or unsafe, the Owner shall remove and return to the Licensing Officer the Tow Truck Licence until the Tow Truck and the equipment are certified to be safe by the Ministry of Transportation or a licensed mechanic. 23.4 When an Owner is unable to obtain a Safety Standards Certification issued under the Highway Traffic Act for the Tow Truck following an inspection as required under section 23.1 of this By-law, the Owner shall remove and return to the Licensing Officer the Tow Truck License and the Owner shall not Operate the Tow Truck until he/she obtains and produces a Safety Standards Certificate. 24.0 Changes in Information 24.1 Every licensee shall notify the Licensing Officer in writing within seven days after the event, of any changes in any information contained in the application form. 24.2 Where a change has occurred in the name or Business name of a Licensee, the licensee shall attend within seven (7) days of the date of the change to have the Licence and Licence records amended accordingly. 25.0 Licensing Officers Power to Refuse to Issue, Renew a License or Revoke or Suspend a License 25.1 The powers and authority to refuse to issue or renew a Licence, to cancel, revoke or suspend a Licence, or to impose terms and conditions on a Licence, are hereby delegated to the Licensing Officer and his or her delegates. 25.2 Where the Licensing Officer is of the opinion that: 25.2.1 an application for a Licence or renewal of a Licence should be refused, 25.2.2 a reinstatement should not be made, 25.2.3 a Licence should be revoked, 25.2.4 a Licence should be suspended, or 25.2.5 a term or condition of a Licence should be imposed, he or she shall make that decision. 25.3 After a decision is made by the Licensing Officer, written notice of that decision shall be given to the Applicant or Licensee advising the Applicant or Licensee of the Licensing Officers decision with respect to the application or Licence. tğŭĻ ЊБ ƚŅ ЋА Page 397 of 469 17.a) By-Law No. 2019-032: A By-Law to License and Regulate Towing Compa... 25.4 The written notice to be given under section 25.1 of this By-law shall: 25.4.1 set out grounds for the decision; 25.4.2 give reasonable particulars of the grounds; 25.4.3 be signed by the Licensing Officer; and 25.4.4 state that the Applicant or Licensee is entitled to a hearing if the Applicant or Licensee delivers to the Clerk, within seven (7) days after the Notice under Section 25.1 of this By-law is served, a notice in writing requesting a hearing by Council and the appeal fee a of this By-law. 25.5 Where no appeal is registered within the required time period, the decision of the Licensing Officer shall be final. 25.6 No Person shall re-apply with the Licensing Officer to obtain or renew a Licence for a minimum of one year from the later of: 25.6.1 revoke a Licence; 25.6.2 where the decision of the Licensing Officer is appealed, the date of the Hearing if the Appeal is upheld to refuse to issue, renew or revoke a Licence. 25.7 An Applicant for a Licence who complies with the provisions of this By-law is, subject to the provisions of this By-law, entitled to be issued a Licence, except where: 25.7.1 there are reasonable grounds for belief that any application or other document provided to the Licensing Officer by or on behalf of the Applicant contains a false statement or provides false information; or 25.7.2 the past or present conduct of the Applicant, or of any partner, in the case of an Applicant which is a partnership, or of any director, shareholder or officer of the Corporation, if the Applicant is a Corporation, affords reasonable grounds for belief that the Business in respect of which the application is made will not be carried on in accordance with the law and with integrity and honesty; or 25.7.3 there are reasonable grounds for belief that the carrying on of said Business will result in a breach of this By-law or any other law, including any applicable zoning requirement; or 25.7.4 the financial position of the Applicant affords reasonable grounds to believe that the Business will not be carried on in a financially responsible manner; or 25.7.5 there are reasonable grounds for belief that the application does not meet all the requirements of this By-law, or that the Business is carried on or intended to be carried on in area of the Township where such Business is prohibited by this By-law from being carried on, or in respect of which the issuing of a Licence in respect of the Business is not permitted by this By- law; or tğŭĻ ЊВ ƚŅ ЋА Page 398 of 469 17.a) By-Law No. 2019-032: A By-Law to License and Regulate Towing Compa... 25.7.6 the conduct of the Applicant or of one or more of the Persons referred to in Section 25.7.2 of this By-law affords reasonable grounds for belief that the carrying on of the Business in respect of which the License is sought would infringe the rights, or endanger the health or safety, of one or more members of the public; or 25.7.7 the amount payable in respect of the License applied for has not been paid; or 25.7.8 the Applicant has failed to pay the fine or fines imposed by a court as a sentence arising from convictions for breach of a By-law enacted by the Township. 25.7.9 an Applicant with any criminal conviction which are older than five (5) years and appears in S of this By-law will not be approved to be licensed. All convictions older than five (5) years and not appearing in will be reviewed by the Licensing Officer. 25.7.10 an Applicant with any criminal convictions within the last 5 years from the date of application submission shall not be approved to be licensed. 25.7.11 contains any one (1) conviction with a value of four (4) or more demerits points will not be approved to be licensed. 26.0 Hearings before the Appeal Committee 26.1 The powers and authority to conduct appeal hearings under this By-law are hereby delegated to an all-citizen Appeal Committee duly appointed by By-law. 26.2 The provisions of section 5 to 15 and 21 to 24 of the Statutory Powers Procedure Act, R.S.O. 1990, c.S.22 as amended shall apply to all hearings conducted by the Appeal Committee under this By-law. 26.3 When the Applicant or Licensee who has been given written notice of the hearing does not attend at the appointed time and place, the Appeal Committee may proceed with the hearing in his absence and the Applicant or Licensee shall not be entitled to any further notice of proceedings. 26.4 At the conclusion of a hearing, the Appeal Committee may give its decision orally or reserve its decision, but in any case it should provide it decision in writing within fourteen (14) days of the hearing to the Applicant or Licensee and the Licensing Officer. 27.0 Appeal Committee Decision 27.1 In making its decision the Appeal Committee may uphold or vary the decision of the Licensing Officer, or make any decision that the Licensing Officer was entitled to make in the first instance. The decision of the Appeal Committee issued under this By-law is final. 27.2 A license issued under this By-law is personal to the licensee, and cannot be transferred. 27.3 Where a Licence has been revoked, the Licensee shall not be entitled to a refund. tğŭĻ ЋЉ ƚŅ ЋА Page 399 of 469 17.a) By-Law No. 2019-032: A By-Law to License and Regulate Towing Compa... 28.0 Return of Licence After Revocation or Suspension 28.1 When a Licence has been revoked, deemed unrenewable, cancelled or suspended, the holder of the Licence shall return the Licence to the Licensing Officer within twenty-four (24) hours of service of written notice of the decision of the Licensing Officer or, where an appeal has been filed, the decision of the Appeal Committee, and the Licensing Officer may enter upon the Business Premise of the Licensee for the purpose of receiving, taking, or removing the said Licence. 28.2 When a Person has had his or her Licence revoked or suspended under this By- law, he or she shall not refuse to deliver up or in any way obstruct or prevent the Licensing Officer from obtaining the Licence in accordance with Section 28.1 of this By-law. 29.0 Licence Production 29.1 Every Person licensed under this By-law, when requested by an Officer or the Licensing Officer shall produce his/her Licence, photograph and other relevant document required under this By-law. 30.0 Representation 30.1 No Person shall publish or cause to be published any representation that he/she is licensed under this by-law if he/she is not. 31.0 Notice 31.1 Any notice required to be given by the Township under this By-law is sufficiently given if delivered personally or sent by registered mail addressed to the Person to whom delivery is required to be made at the last address for delivery appearing on the records of the Licensing Officer. 31.2 Where service if effected by registered mail, it shall be deemed to be made on the fifth day after the date of mailing, unless the Person on whom service is being made establishes that he/she did not, acting in good faith, through absence, accident, illness or other cause beyond his or her control, receive the notice or order until a later date. 32.0 Offences 32.1 No Person shall hinder or obstruct, or attempt to hinder or obstruct, any Officer exercising a power or performing a duty under this By-law. Any Person who is alleged to have contravened any of the provisions of this By-law shall identify themselves to the Officer upon request, failure to do so shall be deemed to have obstructed or hindered the Officer in the execution of their duties. 32.2 Every Person who contravenes any Provision of this By-law is guilty of an offence and shall be liable to a fine in the amount to be determined pursuant to the Provincial Offences Act, R.S.O. 1990, c. P.33, and every such fine is recoverable under the Provincial Offences Act. 32.3 The conviction of an offender upon the breach of any provisions of this By-law shall not Operate as a bar to a prosecution against the same offender upon any continued or subsequent breach of any provisions of the Municipal Act, 2001, S.O. 2001, c.25, Section 442, as amended, shall further apply to any continued or repeated breach of this By-law. tğŭĻ ЋЊ ƚŅ ЋА Page 400 of 469 17.a) By-Law No. 2019-032: A By-Law to License and Regulate Towing Compa... 33.0 Severability 33.1 Should any Section of this By-Law be declared by a Court of competent jurisdiction to be ultra vires or illegal for any reason, the remaining parts shall nevertheless remain valid and binding, and shall be read as if the offending Section or part had been struck out. tğŭĻ ЋЋ ƚŅ ЋА Page 401 of 469 17.a) By-Law No. 2019-032: A By-Law to License and Regulate Towing Compa... Sch-law No. 2019-032 Licensing Fees License Fee Tow Company License $325.00 Replacement License $100.00 Tow Truck License $225.00 Replacement License $100.00 Tow Truck Transfer $100.00 Tow Truck Driver License $125.00 Tow Truck Driver Replacement License $20.00 Tow Truck Driver-Trainee $100.00 Additional Inspections by Municipal Law Enforcement Officers $100.00 Appeal Fee $200.00 **The fee includes the application and one inspection, additional inspections due to insufficient equipment or defects will result in additional fees. ** In the event of return and/or surrender or revocation of a License issued pursuant to this By-law, no part of the License fee will be refunded. th **Fees are not pro-rated and expire on November 30 of each year regardless of the approval date. tğŭĻ ЋЌ ƚŅ ЋА Page 402 of 469 17.a) By-Law No. 2019-032: A By-Law to License and Regulate Towing Compa... B-law No. 2019-032 Tariff of Rates Collision Towing and Vehicle Impoundment ** No more or no less than the Fees identified below shall be charged and such Fees shall include all administration, hook up or release fees** Services Fees Collision Tow to the Motor Vehicle Storage Yard $350.00 within the Township. (Vehicle does not exceed 6000 pounds (3000kg) in towing weight, including; *Scene clean-up (up to 30 minutes) *Use of flatbed truck or dolly Collision Tow to any destination at the Hirers request outside of the $350.00 Township. and, (Where the vehicle does not exceed 6000 pounds (3000 kg) in towing $3.00 per/km weight and includes; *Scene clean-up(up to 30 minutes) *Use of flatbed truck or dolly Storage (outside/indoor) per day $60.00 Wait time (after one hour) $60.00/hour Scene clean-up (after 30 minutes) $35.00/half hour Off Road Recovery $150.00 *Vehicle must be no less than ten (10) feet from the edge of the roadway to be considered off road recovery. *Winching is included Roll Recovery into towing position $250.00 *Winching is included Using a boom to winch off guard rail or guide wires $75.00/hour maximum of two (2) hours Second Tow Truck required to assist $90.00 Vehicle Impound Program Storage (outside/inside) per day $60.00 ** All Non-Collision Towing fees to be charged are as per the written statement of Rates and Charges for all services provided by the Towing Company and filed with the Licensing Officer. tğŭĻ ЋЍ ƚŅ ЋА Page 403 of 469 17.a) By-Law No. 2019-032: A By-Law to License and Regulate Towing Compa... Sch-Law No. 2019-032 Criminal Code Convictions Not Acceptable Criminal Code Offences Description Explosives Using explosives, possession. Terrorism Providing or collecting property for certain activities, providing or making available property or services for terrorist purposes; using or possessing property for terrorist purposes; participation in activity of terrorist group; facilitating terrorist activity; instructing to carry out activity for terrorist group; instructing to carry out terrorist activity. Firearms and weapons Using firearms (including imitation) in commission of offence, careless use of firearm; pointing a firearm; possession of weapon for dangerous purposes; carrying weapon while attending public meeting; carrying concealed weapon; unauthorized possession of firearm; possession of firearm knowing its possession is unauthorized; possession at unauthorized place; unauthorized possession in motor vehicle; possession of prohibited or restricted firearm with ammunition; possession of weapon obtained by commission of offence, breaking and entering to steal firearm; robbery to steal firearm; weapons trafficking; possession for the purpose of weapons trafficking, transfer without authority; making automatic firearm; discharging firearm with intent; causing bodily harm with intent-air gun or pistol. Sexual offences against minors Sexual interference; invitation to sexual touching; sexual exploitation; sexual exploitation of person with disability; incest, making child pornography; parent or guardian procuring sexual activity; householder permitting sexual activity; corrupting children; luring a child; prostitution of person under eighteen. Sexual offences against Sexual exploitation of person with disability; incest; persons other than minors indecent acts; sexual assault. Criminal Negligence Causing death by criminal negligence; causing bodily harm by criminal negligence. Murder Murder; manslaughter; infanticide; attempt to commit murder; accessory to murder. Operation of vehicles, Dangerous operation of motor vehicles, vessels and vessels, or aircraft aircraft; flight; causing death by criminal negligence (street racing); causing bodily harm by criminal negligence (street racing); dangerous operation of motor vehicle while street racing; failure to stop at scene of accident; operation while impaired; operation while disqualified. Harassment and threats Criminal harassment; uttering threats, intimidation. tğŭĻ ЋЎ ƚŅ ЋА Page 404 of 469 17.a) By-Law No. 2019-032: A By-Law to License and Regulate Towing Compa... Sche-law No. 2019-032 Criminal Code Convictions Not Acceptable-continued Assault Assault; assaulting a peace officer. Confinement Kidnapping; trafficking in persons; hostage taking; abduction of person under sixteen; abduction of person under fourteen; abduction in contravention of custody order; abduction. Theft over, forgery and fraud Theft over; destroying documents of title; fraudulent concealment; theft and forgery of credit card; theft from mail; forgery; uttering forged document; drawing document without authority; fraud; using mails to defraud; arson for fraudulent purpose. Robbery and extortion Robbery; extortion. Breaking and entering Breaking and entering. Possession of property Possession of property obtained by crime; possession obtained by crime of property obtained by excise offences. Arson Arson. Counterfeit money Making counterfeit money. Participation in criminal Participate in criminal organization; commission of Organization offence for criminal organization; instructing commission of offence for criminal organization. Trafficking Trafficking in a controlled substance -Schedule I or II -Schedule III -Schedule IV Importing and exporting Importing and exporting of a controlled substance -Schedule I or II -Schedule III -Schedule IV Production Production of a controlled substance -Schedule I or II (except marihuana) -Schedule III -Schedule IV tğŭĻ ЋЏ ƚŅ ЋА Page 405 of 469 17.a) By-Law No. 2019-032: A By-Law to License and Regulate Towing Compa... -law No. 2019-032 Destination Permission Form In accordance with the Towing By-law this form must be completed prior to the commencement of the tow when the destination is somewhere other than the Township approved vehicle storage yard. Tow Truck Operator Date:____________________________________ Time:____________ Collision Location:________________________________________________ Vehicle Make:____________________ Vehicle Model:__________________ Vehicle Color:______________ Vehicle License Plate:__________________ Tow Company:_____________________________ Truck Driver Name:___________________________ Municipal Plate No:_________ Vehicle Destination:_______________________________________________ (Other than pound) Vehicle Owner/Operator I, _______________________________________, authorize the above tow truck driver (Print Name) and company to tow my vehicle at the set collision rate to a location other than the approved Township vehicle storage yard. Phone Number:______________________ Address:__________________________ Permission Signatures ___________________________ ___________________________ Vehicle Owner Tow Operator ___________________________ Officer/Badge # ** Form is to be faxed to the Township Office, (705) 487-0133 within 24 hours of completing the Tow. Failure to submit this form as required may result in revocation of the Tow License. Personal information contained in this form is collected under the authority of the Municipal Act, 2001, Chapter 25, as amended, and will only be used for the purpose for which it was collected. Questions about this collection of information should be directed to the Municipal Law Enforcement Division, 148 Line 7 South, Oro-Medonte, ON L0L 2E0 tğŭĻ ЋА ƚŅ ЋА Page 406 of 469 17.b) By-Law No. 2019-035: A By-law to Remove the Holding Symbol on Land... The Corporation of The Township of Oro-Medonte By-Law No. 2019-035 A By-law to remove the Holding symbol On lands described as follows: BLK 136, Plan 51M957 Township of Oro-Medonte, County of Simcoe Roll # 4346-010-003-26661 Whereas the Council of the Corporation of the Township of Oro-Medonte is empowered to pass By-laws to remove a Holding provision pursuant to Section 36 of the Planning Act, R.S.O. 1990, c.P.13. And Whereas Council deems it appropriate to remove the Holding provision applying to the subject lands; Now Therefore the Council of the Corporation of the Township of Oro-Medonte enacts as follows: 1. -law No. 97-95 as amended, is hereby further amended by removing the Holding provision applying to above noted lands as -law. 2. This By-law shall come into effect upon the date of passage hereof, subject to the provisions of the Planning Act, as amended. th By-law Read a first, second and third time, and passed this 22 day of May, 2019. The Corporation of the Township of Oro-Medonte Mayor, H.S. Hughes _____ Clerk, Karen Way Page 407 of 469 17.b) By-Law No. 2019-035: A By-law to Remove the Holding Symbol on Land... Page 408 of 469 17.b) By-Law No. 2019-035: A By-law to Remove the Holding Symbol on Land... SITE PLAN AGREEMENT - between - DEMOCRAT MAPLEWOOD LIMITED - and - THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE DESCRIPTION OF LANDS BLK 136, Plan 51M957 58533-0360 LT Township of Oro-Medonte County of Simcoe Roll # 4346-010-003-26661 th May 9, 2019 Page 409 of 469 17.b) By-Law No. 2019-035: A By-law to Remove the Holding Symbol on Land... THE TOWNSHIP OF ORO-MEDONTE SITE PLAN AGREEMENT TABLE OF CONTENTS Section 1 Covenants by the Owner / Mortgagee Section 2 Covenants by the Township Section 3 Development Restrictions Section 4 Development Changes Section 5 Security Section 6 Compliance Section 7 Co-operation Section 8 Binding Effect Section 9 Severability of Clauses Section 10 Save Harmless Section 11 Breach of Agreement Section 12 Indemnification SCHEDULES Legal Description of Lands Itemized Cost Estimate and Security Page 410 of 469 17.b) By-Law No. 2019-035: A By-law to Remove the Holding Symbol on Land... SITE PLAN CONTROL AGREEMENT th This Agreement made, in triplicate, this 9 day of May 2019, in accordance with Section 41 of the Planning Act B E T W E E N: DEMOCRAT MAPLEWOOD LIMITED Hereinafter called the "Owner" -and- THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Hereinafter called the "Township" WHEREAS the Owner has applied to the Township of Oro-Medonte to permit the hereto; AND WHEREAS the Township has enacted a By-law to provide for the designation of the lands as a "Site Plan Control Area"; AND WHEREAS the Owner intends to develop the lands in accordance with the Site Plan Drawings, Details, Reports and Specifications identified herein in Section 3 (a); NOW THEREFORE This Agreement Witnesseth THAT in consideration of the mutual covenants hereinafter contained, the parties hereto hereby covenant and agree as follows: Page 411 of 469 17.b) By-Law No. 2019-035: A By-law to Remove the Holding Symbol on Land... 1. COVENANTS BY THE OWNER / MORTGAGEE The Owner covenants and agrees as follows: a) The Owner owns the subject lands described i and has provided the Township with a Registered Deed containing the legal description of the subject lands. b) This Agreement may be registered against title to these subject lands and shall take priority over any subsequent registrations against the title to the subject lands. c) No work shall be performed on the lands, nor any use made of the subject lands with respect to the proposed development, except in conformity with all the provisions of this Agreement. d) The Owner shall, prior to the execution of this Agreement, obtain all necessary permits and approvals from the Township and from all Ministries and Agencies, including, but not limited to, the County of Simcoe. e) The Owner shall, prior to the execution of this Agreement, pay all municipal taxes and charges related to obtaining the approval of these lands for the intended use. f) The Owner shall pay a refundable deposit for such reasonable costs as may be involved to the Township in having its solicitor, engineering consultant, planner and staff, perform any work in connection with this Agreement, including the preparation, drafting, execution, and registration of this Agreement. The Owner acknowledges and agrees that the Owner shall be responsible for the cost of perfo requires. Every provision of this Agreement, by which the Owner is obligated in any specifically stated otherwise. The refundable deposit for expenses and actual cost shall be $1,000. The Owner shall replenish the refundable deposit, to its full amount, when the expenses and actual costs are submitted by the Township. g) The Owner agrees that prior to issuance of a Building Permit, a Sewage System Permit approval must be received by the Township/Ministry of the Environment. h) The Owner understands and agrees that all of works required by this agreement shall be completed within three (3) years of the date of execution of this agreement. 2. COVENANTS BY THE TOWNSHIP The Township covenants and agrees as follows: a) That the Township has enacted a By-law to permit the construction of a single detached dwelling as described on the Site Plan. b) That the Township agrees that subject to compliance by the Owner with all relevant Municipal By-laws and Provincial Statutes and Regulations, the Owner may proceed to develop the subject lands, as indicated on the Site Plan listed below, subject to the development restrictions contained herein. Site Plan, Drawing No. BLK 136, prepared by Pearson Engineering Ltd., Rev. 0, November, 2017. 3. DEVELOPMENT RESTRICTIONS The Parties hereto acknowledge and agree that any use of the subject lands by the Owner shall be on and subject to the following terms and conditions: a) Site Plan The use and development of the subject lands shall be in accordance with and as Page 412 of 469 17.b) By-Law No. 2019-035: A By-law to Remove the Holding Symbol on Land... set out on the Site Plan Drawing listed below: Site Plan, Drawing No. BLK 136, prepared by Pearson Engineering Ltd., Rev. 0, November, 2017. b) Lighting All on-site exterior lighting shall be L.E.D., directed downward and internal to the Designs must show that fixtures have no up light focus. As per Township of Oro-Medonte Development Engineering Policies, Process and Design Standards - Section 3.21.9 Site Lighting c) Parking Areas and Driveways All parking areas and driveways shall be constructed as per Township of Oro-Medonte Development Engineering Policies, Process and Design Standards - Section 3.21.11 Driveways and Parking Areas / Lots. All driveways shall be required to satisfy Fire Access Route Design as per OBC 3.2.5.6. Parking areas and access areas shall be kept free and clear of snow and ice and kept adequately drained. The Owner agrees to obtain all necessary approvals from the Ministry of Transportation, County of Simcoe and Township of Oro-Medonte. d) Outside Storage No outside storage shall be permitted between any buildings on the premises and any street. e) Landscaping The Owner shall complete all landscaping and landscaped areas shown on the Site Plan Drawing identified Section 3.(a) as soon as weather permits, and all grading and sodding required, according to any Engineering drawings submitted, shall be done on all lawn areas. f) Erosion and Siltation Control The Owner shall take all necessary precautions to prevent erosion and sedimentation of ditches and culverts, slopes, etc., and prevent the migration of all silt, sediment and deleterious materials within the Site Plan, and downstream prior to and during construction. The Owner agrees to maintain all erosion and siltation control devices in good repair until vegetative cover has been successfully established. g) Tree Removal No trees shall be cut outside the immediate area surrounding the proposed dwelling, septic system, and driveway, as shown on the approved Site Plan identified on the Site Plan Drawing identified Section 3.(a). h) Conservation Authority That the Owner shall obtain a permit from Nottawasaga Valley Conservation Authority for any development or site alteration within the area regulated under Ontario Regulation 179/06 under the Conservation Authorities Act. 4. DEVELOPMENT CHANGES The parties acknowledge and agree that there shall be no changes to this Agreement or the Schedules attached hereto, unless and until such changes have been approved by all Page 413 of 469 17.b) By-Law No. 2019-035: A By-law to Remove the Holding Symbol on Land... parties. It is the intention of the parties that material amendments to this Agreement be properly recorded. Such amendments may take the form of a registered Amending Agreement, an unregistered Agreement, exchange of correspondence, Memorandum of Confirmation, or notations on Engineering drawings. The nature of such record of amendment shall depend on circumstances. 5. SECURITY Prior to signing the Agreement, the Owner will deposit, with the Treasurer of the Township, to cover the faithful performance of the obligations of the Owner arising under this Agreement, including but not limited to the construction of the works and services identified , the following securities: a) Cash or an irrevocable Letter of Credit from a chartered bank with an automatic renewal clause in an amount of . The Letter of Credit shall be for a minimum guaranteed period of one (1) year, or such time as the Township decides, and shall be renewed automatically, as necessary, thirty (30) days prior to expiration. b) The Township reserves the right to accept or reject any of these alternative methods of Engineering Consultant for approval. When the cost estimate has been approved, it will be set B limits of the securities. c) Any Letter of Credit or security filed with the Township is based upon the estimated cost of completing the various matters and works prescribed by this Agreement. However, all Letters of Credit and security received by the Township may be used as security for any item or any other matter which, under the terms of this Agreement, is the responsibility of the Owner, including without limiting the generality of the foregoing, payment of engineering, legal, planning or other costs incurred by the Township, which are the responsibility of the Owner, under the terms of this Agreement. d) ks for which the Letter of Credit was submitted have been completed in accordance with the obligations under this Agreement have been completed, the Township will return said Letter of Credit. e) If in the event of default of the Owner under any of the provisions of this Agreement, it becomes necessary for the Township to realize on its security or deposits, then the Township shall give, by registered mail, twenty-one (21) day down on the security or deposit. 6. COMPLIANCE Any action taken by the Township or on its behalf, pursuant to this Agreement, shall be in addition to and without prejudice to any security or other guarantee given on behalf of the Owner for the performance of its covenants and agreements herein, and upon default on the part of the Owner hereunder, the Township shall, in addition to any other remedy available to it, be at liberty to utilize the provisions of Section 466 of the Municipal Act, 2001, S.O. 2001, c. 25, as amended. 7. CO-OPERATION The Owner consents to the registration of this Agreement by the Township, upon the title of the subject lands, at the expense of the Owner and agrees to execute such further and other documents, consents or applications, as required, for the purpose of securing registration and giving effect to the provisions of this Agreement. Page 414 of 469 17.b) By-Law No. 2019-035: A By-law to Remove the Holding Symbol on Land... 8. BINDING EFFECT This Agreement, and everything contained herein, shall be binding upon the successors hereto, such Schedule being a legal description of the lands, and it is further agreed that this Agreement shall be prepared, approved and registered on title. 9. SEVERABILITY OF CLAUSES Should any section, subsection, clause, paragraph, or provision of this Agreement be declared by a Court of competent jurisdiction to be invalid, the same shall not affect the validity of the Agreement as a whole or any part thereof, other than the provision so declared to be invalid. 10. SAVE HARMLESS The Owner, on behalf of itself, its successors and assigns, agrees to indemnify and save harmless, the Township from and against any and all claims, suits, actions and demands whatsoever, which may arise either directly or indirectly by reason of any work or service performed by the Township, its servants or sub-contractors in order to complete the work or services required to be completed under this Agreement, provided the subject matter of such action, suits, claims or demands was not caused intentionally or through gross negligence on the part of the Township, its servants or agents or sub-contractors. 11. BREACH OF AGREEMENT Notwithstanding any action taken by or remedy available to the Township or to any other governing body or authority, and subject to the provisions of Section 5, any breach of this Agreement may be restrained by action at the instance of a ratepayer of the Township or at the instance of the Township or a local board thereof just as if such breach were a contravention of a By-law of the Township to which Section 440 of the Municipal Act, 2001, S.O. 2001, c. 25 as amended, applied. Further, in the event of a breach of this Agreement, the Township shall, in addition to any other remedy available to it, be at liberty to utilize the provisions of Section 446 of the Municipal Act, 2001, S.O. 2001, c. 25, as amended. 12. INDEMNIFICATION The Owner, on behalf of itself, its successors and assigns, agrees to indemnify and hold harmless the Township from all actions, causes of action, suits, claims and demands whatsoever and all costs incurred in respect thereof by reason of the Owner doing, failing to do or doing incorrectly or negligently anything which by the terms of this Agreement it is required to do. Page 415 of 469 17.b) By-Law No. 2019-035: A By-law to Remove the Holding Symbol on Land... IN WITNESS WHEREOF the parties hereto have executed this Agreement and have hereunto caused to be affixed the corporate seals, duly attested to by the proper signing officers. th SIGNED, SEALED AND DELIVERED this 9 day of May 2019. OWNER: Democrat Maplewood Limited Per: _________________________________________ (signature) Name: _________________________________________ (print) Position: _______________________________________ (print) I have authority to bind the corporation THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Per: ____________________________________________ H.S. Hughes, Mayor Per: ____________________________________________ J. Teeter, Deputy Clerk Page 416 of 469 17.b) By-Law No. 2019-035: A By-law to Remove the Holding Symbol on Land... NOTE: It is understood and agreed that this Schedule forms part of the Site Plan Agreement between the Township of Oro-Medonte and Democrat Maplewood Limited LEGAL DESCRIPTION OF LANDS BLK 136, Plan 51M957 58533-0360 LT Township of Oro-Medonte County of Simcoe Page 417 of 469 17.b) By-Law No. 2019-035: A By-law to Remove the Holding Symbol on Land... B NOTE: It is understood and agreed that this Schedule forms part of the Site Plan Agreement between the Township of Oro-Medonte and Democrat Maplewood Limited ITEMIZED CONSTRUCTION COST ESTIMATE 1. ITEMIZED ESTIMATE of CONSTRUCTION COSTS AMOUNT N/A 2. LETTERS OF CREDIT AMOUNT Cash or Letter of Credit to be provided by the Owner $ 1,000.00 to ensure completion of all works required under the terms of this Agreement, as noted in Section 5 herein. Page 418 of 469 Report No. FES 2019-01 17.c) By-Law No. 2019-046: A By-Law to regulate the setting of open air ... Attachment B Draft Open Air Burning By-Law By-Law No. 2019-046 Being a By-Law to regulate the setting of open air fires, including the establishing the times during which open fires may occur. (Open Air Burning By-Law) Whereas Ontario Fire Code, Ontario Regulation 213/07, as amended, Division B, Part 2, Subsection 2.4.4. Open Flames, Article 2.4.4.4 (1), Open-air burning shall not take place unless: (a) It has be approved, or (b) The open-air burning consists of a small, confined fire that is (i) used to cook food on a grill, barbecue or spit, (ii) commensurate with the type of and quality of food being cooked, and (iii) supervised at all times. And Whereas Part II, subsection 7.1 of the Fire Prevention and Protection Act, 1997, S.O. 2001, c. 4, a Council of a municipality may pass by-laws: (a) Regulating fire prevention, including the prevention of the spreading of fires; (b) Regulating the setting of open fires, including establishing the times during which open air fires may be set. And Whereas subsection 7.1 (3) of the Fire Prevention and Protection Act, 1997, S.O. 1997, c.4, as amended, provides that a municipality may deal with different areas of the municipality differently; And Whereas subsection 7.1 (5) of the Fire Prevention and Protection Act, 1997, S.O. 1997, c.4, as amended, the exercise of powers by an officer appointed under this section shall be carried out in accordance with Part XIV of the Municipal Act, 2001, other than clause 431 (a) of the Act; And Whereas sections 425 and 429 of the Municipal Act, 2001, S.O. 2001, authorize a municipality to create offences and to establish fines for offences under By-Laws; And Whereas sections 435 and 436 of the Municipal Act, 2001, S.O. 2001, provide for conditions governing powers of entry on land and the conduct of inspections; Page 419 of 469 Report No. FES 2019-01 17.c) By-Law No. 2019-046: A By-Law to regulate the setting of open air ... Attachment B Draft Open Air Burning By-Law Now Therefore the Council of The Corporation of the Township of Oro-Medonte enacts as follows: 1. -Law. 2. That the setting of open air fires, including the establishing the times during which open fires may occur shall be governed by the provisions and regulations contained in this By-Law, including the attached Schedules. 3. That this By-Air Burning By- 4. This By-Law shall come into force and effect on the date of its final passing. nd By-law read a First, Second and Third time, and Passed This 22 day of May, 2019. The Corporation of the Township of Oro-Medonte _____________________________ Mayor, H.S. Hughes _____________________________ Clerk, Karen Way Page 420 of 469 Report No. FES 2019-01 17.c) By-Law No. 2019-046: A By-Law to regulate the setting of open air ... Attachment B Draft Open Air Burning By-Law By-Law No. 2019-046 1. Definitions For the purpose of this By-Law, the following definitions shall apply: Agricultural Waste: means any animal fecal deposits, manure or animal carcasses. Agricultural Burning: means burns on working farms. Barbecue: means a nationally recognized approved standard appliance or grill intended for cooking with use an open air fire. Council: means the Council of The Corporation of the Township of Oro-Medonte. Domestic Waste: means kitchen waste, food scraps, cloths, rags, clothing, plastics and any other materials whose contents include any of the aforementioned. Dwelling: means a house. Extinguish: means to put out or quench a fire completely, no smoke, hot or glowing embers are to remain. Fire: means a campfire, a bonfire, or open air burning, and for the purposes of this By- Law, shall mean the burning of dry seasoned firewood, and shall include the embers, ashes, coals, etc. Fire Chief: means a person appointed by Council under the Fire Protection and Prevention Act or designate. Industrial Waste: means used vehicle bodies, tires, oil, grease, paint, cloth, rags, plastics, metals, or other material which contents include the aforementioned. Nuisance: means excessive smoke, smell, airborne sparks or embers that is likely to disturb others. Officer: means the Fire Chief or designate, or a Municipal Law Enforcement Officer. Open Air: means any open place, yard, field or construction area which is not enclosed by a building or structure. Outdoor Solid Fuel Burning Appliance: means an appliance, portable or fixed in place, constructed of non-combustible material, that contains a chamber located within the firebox of the appliance used to contain a combustible flame, a stack to control the flow of air or combustion gases from the appliance, a spark arrestor located at the end of the stack to control disbursement of sparks, is enclosed on all sides, and has been approved and maintained to nationally recognized standard. Page 421 of 469 Report No. FES 2019-01 17.c) By-Law No. 2019-046: A By-Law to regulate the setting of open air ... Attachment B Draft Open Air Burning By-Law Owner: means the registered owner of the land on which open air burning occurs, or the trustee acting on behalf of the registered owner, or the trustee acting on behalf of the estate of the registered owner, or a person with a leasehold interest in the land. Person: means an individual over the age of eighteen, who is capable of making sound decisions and shall be responsible for the fires that are set in accordance with the authorized Open Air Burn Permit. Permit: means a permit issued by Oro-Medonte Fire & Emergency Services authorizing an Open Air Burning. Recreational Burning diameter, and 2 feet (60.96cm) in height burning clean, dry seasoned wood. Township: means The Corporation of the Township of Oro-Medonte. Yard Waste: means but is not limited to leaves, brush, grass and vegetation clippings, pine needles, peat moss and other material which create nuisance smoke. Working Farm: A farm whose agricultural zone land and buildings are in active use for crop production and/or the raising of livestock. 2.0 Requirements for an Open Air Burn Permit 2.1. No person shall set a fire, or permit a fire to burn without a permit issued by the Fire Chief. 2.2. Only the property owner or agent shall apply for an Open Air Burn Permit. The agent must have written permission from the property owner to apply for an Open Air Burn Permit. 2.3. Expiry Date 2.3.1 An Open Air Burn Permit Recreational Burning obtained under this By- Law is valid from the time of issuance to December 31st of the same year. 2.3.2 An Open Air Burn Permit Agricultural Burning obtained under this By-Law is valid for one day. 3.0 Jurisdiction 3.1 This By-Law and its provisions are deemed to apply to everyone, including individuals engaged in farming and all lands within the municipality where farming is carried on. 3.1.1 Any fire on a working farm shall be extinguished by 6:00pm. Page 422 of 469 Report No. FES 2019-01 17.c) By-Law No. 2019-046: A By-Law to regulate the setting of open air ... Attachment B Draft Open Air Burning By-Law 3.2 Prior to issuance of the Open Air Burn Permit, the owner of the property or authorized agent shall: 3.2.1 When required, pay the Open Air Burn Permit fee, as set out in this By- Law; and 3.2.2 Submit a completed Open Air Burn Permit application as provided by the Fire Chief, for approval. Approval can take up to 2 business days for approval from the time it is submitted. 3.3 The Fire Chief shall, upon issuance of an Open Air Burn Permit, notify Fire Dispatch of the issuance of the Open Air Burn Permit. 3.4 Notwithstanding any other provision of this By-Law, the Fire Chief may permit Open Air Burning: 3.4.1 For the purpose of training or testing fire equipment; 3.4.2 By the Township or any of its officials, employees, contractors or agents or any other persons for whom the Township is liable at law who are carrying out any operations of the Township, operating, maintaining or installing municipally owned infrastructure and/or facilities; or 3.4.3 For any extraordinary reason as deemed expedient by the Fire Chief. 4.0 Information Required for Issuance of an Open Air Burn Permit 4.1 Any person may apply in writing to the Fire Chief for an Open Air Burn Permitto authorize the setting and burning of an open air fire within the Township, in accordance with the provisions of this By-Law. 4.2 Any person obtaining an Open Air Burn Permit shall provide the following information at the time of applying for the permit: 4.2.1 Name of property owner; 4.2.2 Written permission from the property owner if the applicant is not the property owner; 4.2.3 Where the fire is to be set, including the municipal address, emergency number or street name and house number; 4.2.4 Telephone number for an immediate contact; 4.2.5 Signature of applicant; 4.2.6 Date Open Air Burn Permit is submitted; Page 423 of 469 Report No. FES 2019-01 17.c) By-Law No. 2019-046: A By-Law to regulate the setting of open air ... Attachment B Draft Open Air Burning By-Law 4.2.7 Date the Open Air Burn Permit is approved by the Fire Chief. 4.3 An Open Air Burn Permit shall: 4.3.1 An Open Air Burn Permit shall not be issued unless the emergency number or street number is posted and clearly visible from the road. 4.3.2 An Open Air Burn Permit shall not be issued under a restricted fire zone order under extreme fire danger ratings. 4.3.3 An Open Air Burn Permit shall not be issued if the Fire Chief or designate has not received and approved a Fire Safety Plan for properties zoned Private Recreation (includes: campgrounds, trailer parks). 5.0 Prohibitions 5.1 Recreational Burning - No person shall: 5.1.1 Burn any materials other than clean, dry seasoned wood; 5.1.2 Burn any yard waste; 5.1.3 Allow a fire to be larger than 2 square feet (60.96cm) in diameter, and 2 feet (60.96cm) in height from the base of the fire; 5.1.4 Set a fire if he/she is not the owner of the land, does not have permission from the owner, or has not read the By-Law; 5.1.5 Set more than one fire at any one time; 5.1.6 Set a fire without the sufficient equipment and resources available at the burn site to extinguish the fire at any time; 5.1.7 Set a fire under hazardous conditions of any kind; 5.1.8 Leave the responsibility of a set fire to a person under the age of eighteen (18), or leave the burn site at all times and until the fire is completely extinguished; 5.1.9 Set fire on any street, lane or public property; 5.1.10 Set fire when rain or fog is present; 5.1.11 Set fire when wind is in such a direction or of such intensity so as to reduce the visibility on any roadway, cause danger to any person or structure or cause a nuisance; Page 424 of 469 Report No. FES 2019-01 17.c) By-Law No. 2019-046: A By-Law to regulate the setting of open air ... Attachment B Draft Open Air Burning By-Law 5.1.12 Burn industrial waste, agricultural waste, organic waste, domestic waste, petroleum products, rubber, painted lumber, mixed demolition debris, flying lanters or anything else that will cause excessive smoke or fumes; 5.1.13 Set fire when smog alerts have been issued for the Township of Oro- Medonte; 5.1.14 Set fire when fire danger rating is set at extreme and a full burning band is in effect within the Township, County of Simcoe or Province of Ontario; 5.1.15 Set or maintain a fire when there is no air movement or when Environment Canada issues an air quality advisory for this area. 5.2 Agricultural Burning - No person shall: 5.2.1 Burn any materials other than clean, dry seasoned wood; 5.2.2 Burn any yard waste; 5.2.3 Allow a fire to be larger than 19.68 feet (6 meters) in diameter; 5.2.4 Burn any less than 82.02 feet (25 meters) from any dwelling; and a minimum of 32.80 feet (10 meters) from any structure, hedge, tree, fence, vehicular roadway or overhead wire; and a minimum of 82.02 feet (25 meters) away from any building structure, fence, and/or property line, or distances for an Agricultural Burn; 5.2.5 Set more than one fire at any one time, or a maximum of amount for an Agricultural Burn; 5.2.6 Set a fire if he/she is not the owner of the land, does not have permission from the owner, or has not read the By-Law; 5.2.7 Set more than one fire at any one time; 5.2.8 Set a fire without the sufficient equipment and resources available at the burn site to extinguish the fire at any time; 5.2.9 Set a fire under hazardous conditions of any kind; 5.2.10 Leave the responsibility of a set fire to a person under the age of eighteen (18), or leave the burn site at all times and until the fire is completely extinguished; 5.2.11 Set fire on any street, lane or public property; 5.2.12 Set fire when rain or fog is present; Page 425 of 469 Report No. FES 2019-01 17.c) By-Law No. 2019-046: A By-Law to regulate the setting of open air ... Attachment B Draft Open Air Burning By-Law 5.2.13 Set fire when wind is in such a direction or of such intensity so as to reduce the visibility on any roadway, cause danger to any person or structure or cause a nuisance; 5.2.14 Burn industrial waste, agricultural waste, organic waste, domestic waste, petroleum products, rubber, painted lumber, mixed demolition debris or anything else that will cause excessive smoke or fumes; 5.2.15 Set fire when smog alerts have been issued for Simcoe County; 5.2.16 Set fire when fire danger rating is set at extreme and a full burning ban is in effect; 5.2.17 Set or maintain a fire when there is no air movement or when Environment Canada issues an air quality advisory for the Township of Oro-Medonte. 6.0 Refusal of Open Air Burn Permit 6.1 The Fire Chief may refuse to issue an Open Air Burn Permit to any Applicant who, n Open Air Burn Permit, due to: 6.1.1 Past non-compliance with the requirements of this By-Law; or 6.1.2 Failure to comply with the requirements of this By-Law, or 6.1.3 Failure to comply with other applicable By-Law(s) of the Township or of any local board thereof, or 6.1.4 Failure to comply with any statute, order-in-council, or regulation of the Provincial Legislature or the Parliament of Canada or of any Agency, or Board of Commission thereof, or 6.1.5 In the opinion of the Fire Chief, it is not the in the interest of public safety to issue an Open Air Burn Permit. 6.2 In the event that an Open Air Burn Permit application is refused, the Fire Chief shall give Notice in writing to the Applicant or personal delivery. Such Notice shall set out the grounds upon which the Fire Chief made this decision. 6.3 In the event that the Applicant is not the Property Owner, a copy of the Notice shall also be served on the Property Owner by mail or personal delivery. 6.4. Page 426 of 469 Report No. FES 2019-01 17.c) By-Law No. 2019-046: A By-Law to regulate the setting of open air ... Attachment B Draft Open Air Burning By-Law 7.0 Revocation or Suspension 7.1 The Fire Chief may suspend or revoke an Open Air Burn Permit of any property : 7.1.1 Has failed to comply with the requirements of this By-Law, or 7.1.2 Has failed to comply with other applicable By-Laws of the Township or of any local board thereof, or 7.1.3 Has failed to comply with any statute, order-in-council, or regulation of the Provincial Legislature or the Parliament of Canada or of any Agency, or Board of Commission thereof. 7.2 Prior to the suspension or revocation of the Open Air Burn Permit, the Fire Chief shall give Notice in writing to the property owner by mail or personal delivery. 7.3 Upon suspension or revocation of an Open Air Burn Permit, the property owner shall: 7.3.1 Return any Open Air Burn Permit issued, and 7.3.2 Permit the Fire Chief or an Officer to enter the premises, or other property of the owner, for the purpose of taking the Open Air Burn Permit, and 7.3.3 In no way hinder, prevent or obstruct the Fire Chief or Officer from carrying out his/her duties. 7.4. No person shall engage in, or continue to conduct, or permit any person to engage in or continue to conduct, open air burning where: 7.4.1 An Open Air Burn Permit is required under this By-Law; or 7.4.2 While such Open Air Burn Permit is suspended or revoked under the provisions of this By-Law. 7.5. A suspended or revoked Open Air Burn Permit results in the surrender of all fees. 8.0 Exemptions 8.1 No Open Air Burn Permit shall be required for, and the provisions of this By-Law shall not apply to: 8.1.1 A fire wholly contained in a Barbeque used for the preparation of food for human consumption; or 8.1.2 An Outdoor Solid Fuel Burning Appliance. Page 427 of 469 Report No. FES 2019-01 17.c) By-Law No. 2019-046: A By-Law to regulate the setting of open air ... Attachment B Draft Open Air Burning By-Law 9.0 Enforcement 9.1. This By-Law shall be enforced by the Fire Chief, By-Law Officer, Police Officer and all such persons shall be considered inspectors under the terms of this By-Law; 9.2 This By-Law shall be administered by the Fire Chief of the Township; 9.3 A permit may be revoked by the Fire Chief if the permit holder fails to comply with the requirements of the permit and any other provision of this By-Law; 9.4 The Fire Chief may, at any reasonable time, enter and inspect any land or premises to determine whether the provisions of this By-Law or any direction or order made there under is being complied with; 9.5 An owner shall permit an Officer to inspect any land, property or premises for the purposes of determining compliance with this By-Law; 9.6 The Fire Chief may be accompanied by a person under his/her direction; 9.7 The Fire Chief may order a fire to be extinguished immediately if the fire: 9.7.1 Is not set in compliance with this By-Law; or 9.7.2 Is determined upon inspection by the Chief Fire Official or designates to constitute a safety hazard or concern. 10.0 Entry and Inspection 10.1 The Fire Protection and Prevention Act, 1997 O.Reg 213/07, as amended Part V 13. (1) A firefighter or such persons authorized by the Fire Chief, the Fire Marshal or an assistant to the Fire Marshal may, without warrant, enter land or premises: 10.1.1 That are adjacent to the land or premises on which a fire or emergency has occurred or is occurring, for the purpose of fighting the fire or providing rescue or emergency services: or 10.1.2 That are adjacent to the lands or premises on which there is a serious threat to the health and safety of any person or the quality of the environment, for the purpose of removing or reducing the threat. 10.2 No person shall hinder or obstruct, or attempt to hinder or obstruct, any Officer exercising a power or performing a duty under this By-Law. 10.3 Any person who has been alleged to have contravened any of the provisions of this By-Law, shall identify themselves to the Officer upon request, failure to do Page 428 of 469 Report No. FES 2019-01 17.c) By-Law No. 2019-046: A By-Law to regulate the setting of open air ... Attachment B Draft Open Air Burning By-Law so shall be deemed to have obstructed or hindered the Officer in the execution of his duties. 10.4 A copy of the Open Air Burn Permit shall be presented by the property owner upon the request of the Fire Chief, Officer or Police Officer. 11.0 Fees Schedule 11.1. The Open Air Burn Permit fees are set out in Schedule A of this By-Law. 12.0 Offences 12.1 No person shall hinder or obstruct, or attempt to hinder or obstruct, any Officer exercising a power or performing a duty under this By-law. Any person who is alleged to have contravened any of the provisions of this By-Law shall identify themselves to the Officer upon request, failure to do so shall be deemed to have obstructed or hindered the Officer in the execution of their duties. 12.2 Every person who contravenes any Provision of this By-Law is guilty of an offence and shall be liable to a fine in the amount to be determined pursuant to the Provincial Offences Act, R.S.O. 1990, c. P.33, and every such fine is recoverable under the Provincial Offences Act. 12.3 The conviction of an offender upon the breach of any provisions of this By-Law shall not operate as a bar to a prosecution against the same offender upon any continued or subsequent breach of any provisions of the Municipal Act, 2001, S.O. 2001, c.25, Section 442, as amended, shall further apply to any continued or repeated breach of this By-law. 12.4 If any court of competent jurisdiction finds that any of the provisions of this By- Law are ultra vires the jurisdiction of Council, or are invalid for a reason, such provision shall be deemed to be severable and shall not invalidate any of the other provisions of the By-law which shall remain in full force and effect. 13.0 Severability 13.1 If any court of competent jurisdiction finds that any of the provisions of this By- Law are ultra vires the jurisdiction of Council, or are invalid for any reason, such provisions shall be deemed to be severable and shall not invalidate any of the other provisions of the By-Law which shall remain in full force and effect. 14.0 Applicable Legislation 14.1 If any provisions of this By-Law are inconsistent with the Fire Protection and Prevention Act, Ontario Fire Code, the Forest Fire Prevention Act, Environmental Act or any other Federal or Provincial Act or regulation, the provisions of the applicable Act shall apply. 15.0 Title and Scope Page 429 of 469 Report No. FES 2019-01 17.c) By-Law No. 2019-046: A By-Law to regulate the setting of open air ... Attachment B Draft Open Air Burning By-Law 15.1 This By-Law By-Law 16.0 Application 16.1 This By-Law shall apply to all land within the geographical limits of the Township of Oro-Medonte and the setting of fires in the open air on any such land. 17.0 Force and Effect 17.1. That this By-Law shall take force and effect upon final passage thereof. -Law 2019-046 Fees Permit Fee Expiry Open Air Permit Fee $25.00 Valid from the time of issuance to December 31st of the same year Open Air Permit Fee working farm $20.00 per burn Valid from the time of issuance day until 6:00pm that same day. Open Air Permit Fee campgrounds $20.00 per Valid from the time of issuance camp site to December 31st of the same year *all Open Air Permit Fees are non-refundable Page 430 of 469 17.d) By-Law No. 2019-050: A By-law to Amend By-law 2018-027 “A By-law t... Municipal Act 2001, Police Services Act, R.S.O. 1990, Chapter P.15, Section 15 Page 431 of 469 17.e) By-Law No. 2019-051: A By-law to provide for signing authority. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE BY-LAW NO. 2019-51 BEING A BY-LAW TO PROVIDE FOR SIGNING AUTHORITY . WHEREAS Council deems it advisable to appoint signing authorities for The Corporation of the Township of Oro-Medonte. NOW THEREFORE the Council for The Corporation of the Township of Oro-Medonte hereby enacts as follows: 1. THAT the Mayor, Deputy Mayor, Chief Administrative Officer, Treasurer and Deputy Treasurer are hereby authorized for and in the name of the Corporation to draw, endorse, accept, sign and make all or any bills of exchange, cheques and orders for the payment of money and that any two of these officers may on behalf of the Corporation draw drafts, endorse all or any bills of exchange, cheques, promissory notes and orders for the payment of money and other instruments whether negotiable or not for deposit or collection for the credit of the Corporation only with the bankers of the Corporation and that the Treasurer may arrange, settle and certify all books and accounts between the Corporation and its bankers and sign receipts for vouchers. 2. THAT this by-law come into full force and effect upon passing. 3. THAT By-law No. 2001-32 is hereby repealed. ND BY-LAW READ A FIRST, SECOND AND THIRD TIME THIS 22 DAY OF MAY, 2019. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE ________________________ ________________________ Mayor, H.S. Hughes Clerk, Karen Way Page 432 of 469 17.f) By-Law No. 2019-052: A By-law t o authorize The Corporation of the... THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE BY-LAW NO. 2019-52 A By-law to authorize The Corporation of the Township of Oro-Medonte (The Corporation), as Investor, to enter into the Amended and Restated Agency Agreement , as defined herein, with CHUMS Financing Corporation and Local Authority Services, as Agent, with respect to "The One Investment Program" and to authorize the Treasurer to execute the necessary documents for that Purpose WHEREAS the Municipal Act, 2001, S.O. 2001, c. 25, as amended and Ontario Regulation 438/97 as amended provides that the power of a municipality to invest money includes the power to enter into an agreement with any other municipality, and with any school board, college, university, hospital or such other person or classes of them as may be prescribed by regulation for the joint investment of money by those parties or their agents; AND WHEREAS the Corporation had previously entered into an Agency Agreement dated as of May 31, 1999 (the "Original Agreement") between CHUMS Financing Corporation, a duly incorporated subsidiary of the Municipal Finance Officers' Society of Ontario, and Local Authority Services Limited, a duly incorporated wholly-owned subsidiary of the Association of Municipalities of Ontario, as Agent, and eligible Investors, and defined therein, to permit the Corporation to be an investor, through "ONE - The Public Sector Group of Funds" investment funds for joint investments as set out in schedules to the Agency Agreement (now known as "The One Investment Program"); AND WHEREAS the Original Agreement between CHUMS Financing Corporation and Local Authority Services, as Agent, and the Corporation, as investor, with respect to The One Investment Program has been amended and restated (Amended Agreement); AND WHEREAS the Council of the Corporation deems it in the interest of the Corporation to enter into the Amended Agreement and to enroll in The One Investment Program; NOW THEREFORE the Council of the Township of Oro-Medonte hereby enacts as follows: 1. THAT the Amended Agreement attached hereto as Schedule 1 is hereby authorized. Page 433 of 469 17.f) By-Law No. 2019-052: A By-law t o authorize The Corporation of the... 2. THAT the Treasurer is hereby authorized and directed to enter into and execute the Amended Agreement and any other necessary documents, including without limitation, enrollment documents and documents in connection with payment services for The One Investment Program, and to do anything necessary or desirable, on behalf of the Corporation, to give effect to the purpose, and the Treasurer is hereby authorized to affix the corporate seal of the Corporation to the Amended Agreement and to any other documents which are necessary or desirable to give effect to the Amended Agreement or to the purpose. 3. THAT this by-law shall take effect on the final passing thereof. 4. THAT By-law No. 2006-048 is hereby repealed. ND BY-LAW READ A FIRST, SECOND AND THIRD TIME THIS 22 DAY OF MAY, 2019. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE ________________________ ________________________ Mayor, H.S. Hughes Clerk, Karen Way Page 434 of 469 17.f) By-Law No. 2019-052: A By-law t o authorize The Corporation of the... AMENDED AND RESTATED AGENCY AGREEMENT Dated as of ______________________________________ Between CHUMS FINANCING CORPORATION and LOCAL AUTHORITY SERVICES as Agent and _______________________________________________ Page 435 of 469 17.f) By-Law No. 2019-052: A By-law t o authorize The Corporation of the... TABLE OF CONTENTS SECTION 1 - INTERPRETATION .......................................................................................................... 1 1.01 Definitions. ............................................................................................................. 1 (a) Agent ...................................................................................................................... 1 (b) Agreement ............................................................................................................. 1 (c) Banking Day......................................................................................................... 1 (d) CHUMS ................................................................................................................. 1 (e) Custodian............................................................................................................... 2 (f) Eligible Investor .................................................................................................... 2 (g) Investment Account ............................................................................................... 2 (h) Investment Counsel ............................................................................................... 2 (i) Investment Mandate .............................................................................................. 2 (j) Investment Mandate Schedule .............................................................................. 2 (k) Investment Program .............................................................................................. 2 (l) Investment Program Agreements ......................................................................... 2 (m) Investment Program Committee ........................................................................... 2 (n) Investor .................................................................................................................. 2 (o) LAS ........................................................................................................................ 2 (p) Municipal Act ........................................................................................................ 2 (q) Payment Servicer ................................................................................................... 3 (r) Recordkeeper ......................................................................................................... 3 (s) Valuator ................................................................................................................. 3 1.02 Governing Law ...................................................................................................... 3 1.03 Headings and Table of Contents.......................................................................... 3 1.04 Number and Gender ............................................................................................. 3 1.05 Severability ............................................................................................................ 3 SECTION 2 - AGENT ................................................................................................................................ 3 2.01 Appointment of Agent, etc. .................................................................................. 3 2.02 Investment Program Committee .......................................................................... 3 2.03 Resignation of Agent ............................................................................................. 4 2.04 Automatic Termination of CHUMS or LAS as Agent....................................... 4 2.05 Successors .............................................................................................................. 5 2.06 Termination of Agreement ................................................................................... 5 2.07 Obligations survive ............................................................................................... 5 2.08 No rights to assets .................................................................................................. 5 SECTION 3 - INVESTORS ....................................................................................................................... 5 3.01 Becoming an Investor ........................................................................................... 5 3.02 No obligation to invest .......................................................................................... 6 3.03 Ceasing to be an Investor. .................................................................................... 6 3.04 Representations and Warranties of Investor ..................................................... 6 3.05 Limitation on liability ........................................................................................... 6 3.06 Addition of parties to this Agreement ................................................................. 7 3.07 List of Investors and Investor information ......................................................... 7 SECTION 4 - THE CUSTODIAN, PAYMENT SERVICER, VALUATOR, RECORDKEEPER AND INVESTMENT COUNSEL ................................................................................................. 7 4.01 Authority ................................................................................................................ 7 4.02 Custodian ............................................................................................................... 7 Page 436 of 469 17.f) By-Law No. 2019-052: A By-law t o authorize The Corporation of the... 4.03 Payment Servicer .................................................................................................. 7 4.04 Valuator. ................................................................................................................ 7 4.05 Recordkeeper. ........................................................................................................ 7 4.06 Investment Counsel. .............................................................................................. 7 (a) Registration .......................................................................................................... 7 (b) Insurance .............................................................................................................. 7 SECTION 5 - THE INVESTMENT MANDATES .................................................................................. 8 5.01 Investment Mandates ............................................................................................ 8 5.02 Investment policy .................................................................................................. 8 5.03 Fees and expenses .................................................................................................. 8 5.04 Amendments .......................................................................................................... 8 5.05 Investment and withdrawal of funds .................................................................. 8 5.06 Income on investments.......................................................................................... 8 5.07 Default in payment ................................................................................................ 9 5.08 Wind-up of an Investment Mandate by Agent ................................................... 9 SECTION 6 - GENERAL ........................................................................................................................... 9 6.01 Notice ...................................................................................................................... 9 (a) Address for notices ............................................................................................... 9 (b) Effective date ...................................................................................................... 10 6.02 No partnership or deemed agency ..................................................................... 10 6.03 No fiduciary duties. ............................................................................................. 10 6.04 No assignment. ..................................................................................................... 10 6.05 Further action ...................................................................................................... 10 6.06 Benefit .................................................................................................................. 10 6.07 Attornment .......................................................................................................... 10 6.08 Counterparts ....................................................................................................... 10 Page 437 of 469 17.f) By-Law No. 2019-052: A By-law t o authorize The Corporation of the... AMENDED AND RESTATED AGENCY AGREEMENT This agreement dated as of _____________________________ is between CHUMS FINANCING CORPORATION and LOCAL AUTHORITY SERVICES as Agent and _______________________________________________ RECITALS A. In 1999, CHUMS and LAS combined their efforts to act as agent for municipalities in connection with the investment of municipal and public sector funds in Ontario under an investment program now B. Pursuant to an Agency Agreement dated as of May 31, 1999, as amended (the "Original Agreement") various Investors appointed CHUMS and LAS as their agent for making such investments. FOR VALUE RECEIVED, the parties agree that the Original Agreement is amended and restated as follows: SECTION 1 - INTERPRETATION 1.01 Definitions. In this Agreement, a) Agent means both CHUMS and LAS acting together and any successor agent or agents appointed under Section 2.05 or CHUMS or LAS if it is a remaining entity under Section 2.03 or 2.04; b) Agreement means this amended and restated agency agreement, any Investment Mandate Schedules and any other schedules attached to this agreement from time to time as the agreement, the Investment Mandate Schedules or any of the other schedules may be added, amended, deleted, supplemented, restated, renewed or replaced from time to time; c) Banking Day means a day on which the Payment Servicer and the Custodian are open for business in Toronto, Ontario, other than a Saturday or a Sunday or a statutory holiday in Toronto, Ontario; d) CHUMS means CHUMS Financing Corporation and its successors; Page 1 Page 438 of 469 17.f) By-Law No. 2019-052: A By-law t o authorize The Corporation of the... e) Custodian at any time means a financial institution which at such time has been approved by the Agent to provide custodial and other custody related services in connection with the Investment Program; f) Eligible Investor means, in respect of the Investment Program, a municipality, college, hospital, school board, or university, as defined under the Municipal Act or such other persons or classes of persons as may be prescribed under the Municipal Act, with which an Ontario municipality is permitted to enter into an agreement for the joint investment of money; g) Investment Account means with respect to an Investor an account maintained in the records of the Recordkeeper evidencing the Investor's percentage ownership interest in the investments made in accordance with an Investment Mandate; h) Investment Counsel means at any time one or more professional investment management firms registered in Ontario as portfolio managers, which at such time has been approved by the Agent to provide investment management services for an Investment Mandate; i) Investment Mandate means an investment mandate comprising the Investment Program as more particularly described in the relevant Investment Mandate Schedule; j) Investment Mandate Schedule means a schedule to this Agreement, as added, amended, deleted, supplemented, restated, renewed or replaced from time to time, describing a particular Investment Mandate including the objectives, eligible investments and such other information as the Agent considers necessary or desirable; k) Investment Program means an arrangement for joint investment carried on under the program name of Investment Program arranged by the Agent for use by the Investors; l) Investment Program Agreements means the agreements entered into, from time to time, by the Agent, as agent for the Investors, with the Custodian, the Payment Servicer, Valuator, Recordkeeper, Investment Counsel and such other persons as the Agent considers appropriate for the purpose of carrying out the objectives of the Investment Program and each Investment Mandate within the Investment Program; m) Investment Program Committee means the committee described in Section 2.02; n) Investor means an Eligible Investor which has received a duly executed notice from the Recordkeeper under Section 3.01(c) advising the Eligible Investor that it is an Investor and of its account number(s) and authorization code(s) and which has not ceased to be an Investor under Section 2.06 or Section 3.03; o) LAS means Local Authority Services and its successors; p) Municipal Act means the Municipal Act, R.S.O. 1990, c. M.45, as amended from time to time. Page 2 Page 439 of 469 17.f) By-Law No. 2019-052: A By-law t o authorize The Corporation of the... q) Payment Servicer means at any time a Canadian financial institution which at such time has been approved by the Agent to facilitate the transfer of assets of an Investor between an Investor's r) Recordkeeper means at any time an entity approved by the Agent from time to time to provide recordkeeping services in respect of the Investment Program including receiving and implementing Investor instructions, keeping records of Investor holdings and providing monthly reporting to Investors. s) Valuator means at any time an entity approved by the Agent from time to time to provide valuation services in respect of the Investors' Investment Accounts. 1.02 Governing Law. This Agreement is governed by, and is to be construed and interpreted in accordance with, the laws of the Province of Ontario and the laws of Canada applicable in the Province of Ontario. 1.03 Headings and Table of Contents. The division of this Agreement into sections, subsections, paragraphs, subparagraphs, clauses and schedules, the insertion of headings and the provision of a table of contents are for convenience of reference only and are not to affect the construction or interpretation of this Agreement. 1.04 Number and Gender. Unless otherwise specified, words importing the singular include the plural and vice versa and words importing gender include all genders. 1.05 Severability. If any provision of this Agreement is or becomes illegal, invalid or unenforceable in any jurisdiction, the illegality, invalidity or unenforceability of that provision will not affect the legality, validity or enforceability of the remaining provisions of this Agreement. SECTION 2 - AGENT 2.01 Appointment of Agent, etc. Each Investor irrevocably appoints and authorizes the Agent to take all action as an agent on its behalf and to exercise all powers and rights and to perform all duties and to enable Investors to invest money in accordance with the terms of this Agreement and the Investment Program Agreements together with all powers reasonably incidental thereto. In addition to the foregoing, each Investor agrees that CHUMS and LAS may enter into such agreements and arrangements and do all such things, whether as principal or agent, as may be necessary or desirable to facilitate payments for investments, maintenance of investments in respect of Investment Mandates and withdrawals from Investment Accounts. 2.02 Investment Program Committee. Each Investor authorizes the Agent to appoint from time to time an Investment Program Committee and, subject to any provision in this Agreement, to delegate to the Investment Program Committee any or all of the powers, rights and responsibilities of the Agent for the Investment Program under this Agreement. Subject to Sections 2.03 and 2.04, CHUMS and LAS shall each appoint an equal number of members. Each member must be a senior officer who is employed by an Ontario municipality, college, hospital, school board or university or another person agreed to by each of CHUMS and LAS. Page 3 Page 440 of 469 17.f) By-Law No. 2019-052: A By-law t o authorize The Corporation of the... 2.03 Resignation of Agent. If either CHUMS or LAS becomes unwilling to continue to participate as Agent, the remaining entity shall continue as Agent and shall be responsible for the appointment of all of the members of the Investment Program Committee. The Agent may resign as agent at any time by giving at least 30 days prior written notice to each Investor specifying the date on which the resignation is to be effective and by giving notice in accordance with Section 5.08 to wind-up the Investment Program. 2.04 Automatic Termination of CHUMS or LAS as Agent. If: (a) CHUMS or LAS (1) becomes unable, or admits, in writing, its inability to pay its debts generally as they become due, (2) makes a general assignment for the benefit of creditors, (3) files a notice of intention, voluntary petition in bankruptcy or a petition seeking liquidation, reorganization or an arrangement with creditors to take advantage of any insolvency or other law, or (4) takes any action for the purpose of effecting any of the foregoing; or (b) any proceedings (other than proceedings which either CHUMS or LAS demonstrates to the satisfaction of the other to be frivolous or vexatious) are instituted by or against CHUMS or LAS seeking to adjudicate it as bankrupt or insolvent or seeking liquidation, winding-up, reorganization, arrangement, adjustment, protection, relief or composition of it or its debts under any law relating to bankruptcy, insolvency, reorganization or relief of debtors, or applying for, consenting to or seeking the entry of an order for relief by, the appointment of a receiver, receiver and manager, receiver-manager, liquidator, sequestrator, custodian, trustee or similar agent or official for all or a substantial or significant part of its assets; or (c) any secured creditor, encumbrancer or lienor or any receiver, receiver and manager, receiver- manager, liquidator, sequestrator, custodian, trustee or similar agent or official appointed by or acting for any secured creditor, encumbrancer or lienor takes possession of, or forecloses or retains, or sells or otherwise disposes of, or otherwise proceeds to enforce security over, all or a substantial or significant part of the assets of CHUMS or LAS or gives notice of its intention to do any of the foregoing; that party shall on the happening of such event be automatically terminated as Agent and no notice or other action shall be required on the part of CHUMS, LAS or any Investor to effect the termination of that party as Agent. If either CHUMS or LAS is terminated as Agent under this Section 2.04, the remaining entity shall remain the Agent and shall be responsible for the appointment of all the members of the Investment Program Committee. Page 4 Page 441 of 469 17.f) By-Law No. 2019-052: A By-law t o authorize The Corporation of the... 2.05 Successors. The Agent may appoint a successor agent. When the successor agent accepts the appointment as Agent, the successor agent shall succeed to and become vested with all the rights, powers and responsibilities of the resigning agent, and the resigning agent shall be discharged from its responsibilities and obligations under this Agreement. After any resigning agent's resignation as Agent, this Agreement shall continue in effect for its benefit and for the benefit of the Investors in respect of any actions taken or omitted to be taken by the resigning agent while it was acting as the Agent. 2.06 Termination of Agreement. The Agent may terminate an Investor's right to request that investments be made and the right to maintain investments in accordance with an Investment Mandate by giving the Investor at least 30 days prior written notice of the termination date. As of the termination date, (a) the Investor receiving the notice may make no further investment requests and must promptly withdraw (in accordance with Section 5.05 and Schedule C and any other provisions from time to time relating to withdrawal of funds) all funds which it is entitled to withdraw and (b) the Investor is no longer an Investor for the purpose of this Agreement. The termination of an Investor as an Investor shall, as of the date of termination and subject to Section 2.07, terminate this Agreement between the Agent and the Investor. Such termination will not affect the Agreement as between the Agent and the remaining Investors. 2.07 Obligations survive. All obligations (whether contingent or matured, absolute or not) existing immediately before an Investor ceases to be an Investor under Section 3.03 or a termination under Section 2.06 shall survive such withdrawal or termination. 2.08 No rights to assets. None of the Agent, the Custodian, the Payment Servicer, the Valuator, the Recordkeeper or Investment Counsel shall have any beneficial or personal right, title or interest in or to the assets in any Investment Account, other than as specifically set out in an Investment Program Agreement or in the Investment Mandate Schedules. SECTION 3 - INVESTORS 3.01 Becoming an Investor. An Eligible Investor is an Investor in respect of the Investment Program when: (a) The person or persons authorized to execute this Agreement on behalf of the Eligible Investor has duly executed a counterpart to this Agreement; (b) The person or persons authorized to execute this Agreement on behalf of the Eligible Investor has completed all of the other necessary documents required by the Agent to become an Investor including, without limitation, (1) an information sheet on the Eligible Investor, (2) a certificate confirming passage and enforceability of a by-law substantially in the form of the sample by-law provided to the Eligible Investor by the Agent on behalf of The One Investment Program, and designating persons who are authorized to give investment, withdrawal or transfer instructions and confirming that all necessary Page 5 Page 442 of 469 17.f) By-Law No. 2019-052: A By-law t o authorize The Corporation of the... actions have been taken by the Eligible Investor to authorize such persons to give investment, withdrawal or transfer instructions, (3) a pre-authorized debit authorization letter from the Eligible Investor to its financial institutions and others; and (c) The Recordkeeper has notified the Eligible Investor that it is an Investor and of its account number(s) and authorization code(s). 3.02 No obligation to invest. An Investor has no obligation to invest in any Investment Mandate. 3.03 Ceasing to be an Investor. At any time at which an Investor has no investments or funds in its Investment Account(s) and has given no investment instructions it may, by notice to the Agent, cease to be an Investor. 3.04 Representations and Warranties of Investor. Each Investor represents and warrants to the Agent that, (a) the Investor has taken all actions necessary to authorize it to enter into this Agreement, (b) the Investor is authorized to make investments in accordance with any of the Investment Mandates which it has designated to either the Agent or the Recordkeeper as being Investment Mandates which it is authorized to invest, and any money which the Investor designates to be invested in an Investment Mandate is money which may be so invested in that Investment Mandate, and (c) the Investor has adopted a statement of its investment policies and goals in accordance with the applicable legislation and such policies and goals permit the Investor to invest in all investments which are eligible investments for municipalities under the Municipal Act. The Investor shall be deemed to have repeated the representation and warranty in Section 3.04(a), (b) and (c) each time it issues investment instructions relating to any Investment Mandate. The Agent shall have no obligation to make any inquiry to confirm the truth or accuracy of any representation or warranty. The Agent shall not be liable for any loss or damages suffered by the Investor or any other person claiming through the Investor or any other Investor as a result of any act, including without limitation, the execution of this Agreement by a person purporting to have authority to act on the Investor's behalf. 3.05 Limitation on liability. The Agent, the Custodian, the Payment Servicer, the Valuator, the Recordkeeper and the Investment Counsel may, in their discretion, honour instructions purporting to be issued by an Investor given by telephone, facsimile or other electronic transmission, without the necessity of any verification or enquiry. None of the Agent, the Custodian, the Payment Servicer, the Valuator, the Recordkeeper or the Investment Counsel shall incur any liability to an Investor by reason of acting or not acting on or any error in such instructions, and the Investor shall indemnify and hold harmless each of the Agent, the Custodian, the Payment Servicer, the Valuator, the Recordkeeper and the Investment Counsel from any loss, cost, damage, or expense that any of them may suffer or incur by relying on such instructions. Page 6 Page 443 of 469 17.f) By-Law No. 2019-052: A By-law t o authorize The Corporation of the... 3.06 Addition of parties to this Agreement. Eligible Investors may be added as parties to this Agreement from time to time after the date of this Agreement. Each of the Agent and the Investor agrees that this Agreement is binding on it regardless of when it became a party to this Agreement and the addition of other Eligible Investors as parties to this Agreement. Upon becoming an Investor, the Investor shall become a party to and shall be bound by this Agreement as if it had been an original party to this Agreement. 3.07 List of Investors and Investor information. The Agent will keep an up-to-date list of the names of Investors and may make the list available to Eligible Investors and other persons. The Agent shall ensure, to the best of its ability, the confidentiality of all other information pertaining to an Investor and the Investor's investments through the Investment Program whether the Investor continues to be an Investor or the Investor has ceased to be an Investor. This does not apply to information which is otherwise available to the public or to information which the Agent is required by law to disclose. SECTION 4 - THE CUSTODIAN, PAYMENT SERVICER, VALUATOR, RECORDKEEPER AND INVESTMENT COUNSEL 4.01 Authority. Each Investor authorizes the Agent to enter into Investment Program Agreements, from time to time, as agent of the Investor. 4.02 Custodian. The Agent will not enter into an Investment Program Agreement with a Custodian unless at the time of entering into the Investment Program Agreement the Custodian is a Canadian chartered Schedule I bank or trust company registered under the laws of Ontario. 4.03 Payment Servicer. The Agent will not enter into an Investment Program Agreement with a Payment Servicer unless the Payment Servicer is a Canadian chartered Schedule I bank or other regulated Canadian financial institution. 4.04 Valuator. The Agent will not enter into an Investment Program Agreement with a Valuator unless the Valuator has satisfied the Agent of the ability of the Valuator to provide and maintain accurate valuation services for the Investment Accounts. 4.05 Recordkeeper. The Agent will not enter into an Investment Program Agreement with a Recordkeeper unless the Recordkeeper has satisfied the Agent of the ability of the Recordkeeper to provide and maintain accurate recordkeeping and instruction services. 4.06 Investment Counsel. (a) Registration. The Agent will not enter into an Investment Program Agreement with an Investment Counsel unless the Investment Program Agreement requires the Investment Counsel to maintain at all times its status in Ontario as a registered portfolio manager while it is Investment Counsel for the Investment Program. (b) Insurance. The Agent will not enter into an Investment Program Agreement with any Investment Counsel unless the Investment Program Agreement requires the Investment Counsel to maintain, in full force Page 7 Page 444 of 469 17.f) By-Law No. 2019-052: A By-law t o authorize The Corporation of the... and effect, bonding or insurance in such amounts and of such types as are required from time to time by appropriate regulatory authorities. SECTION 5 - THE INVESTMENT MANDATES 5.01 Investment Mandates. The Investor agrees with the Agent and all other Investors that each Investment Mandate is an aggregation of assets. At any time, each Investor who has made investments in accordance with a specific Investment Mandate has at that time, subject to Section 5.07, a percentage ownership interest in all investments made in accordance with that Investment Mandate at that time proportional to the amount of investments made in accordance with that Investment Mandate by the Investor at that time. Each Investor agrees that investments made in accordance with an Investment Mandate will be valued as set out in the Investment Mandate Schedule. Subject to the payment of any reasonable fees imposed by the Agent, an Investor has the right to require distribution of specific investments within its Investment Account. 5.02 Investment guideline. The investment guideline of an Investment Mandate will be set out in the Investment Mandate Schedule for that Investment Mandate. The policy may be subject to further restrictions approved from time to time by the Agent. A copy of the investment guideline, as amended from time to time, will be made available to the Investors. Any agreement with the Investment Counsel will permit Investment Counsel to make investments based only on the investment guideline. None of the Agent, the Custodian, the Payment Servicer, the Valuator or the Recordkeeper is responsible for investment decisions. 5.03 Fees and expenses. For each Investment Mandate, the Agent shall establish and disclose in the Investment Mandate Schedule for that Investment Mandate, the maximum aggregate fees and expenses payable, out of the investments made in accordance with that Investment Mandate, to the Custodian, the Payment Servicer, the Valuator, the Recordkeeper, the Investment Counsel and the Agent. The Agent may change the maximum aggregate fees and expenses stated in an Investment Mandate Schedule upon providing such prior notice to all Investors as is set out in the Investment Mandate Schedule. 5.04 Amendments. The Agent may from time to time, upon providing 30 days prior written notice to all Investors, amend the Agreement by adding schedules and amend, delete, supplement, restate, renew and replace schedules to this Agreement. 5.05 Investment and withdrawal of funds. Each Investor shall abide by the procedures for issuing investment, withdrawal and transfer instructions set out in the applicable Investment Mandate and in Schedule C. Before an Investor provides investment instructions and arranges for any transfer from its account at its financial institution to the Agent or the Custodian, the Investor shall ensure that sufficient funds are then available to cover the amount of such investment. 5.06 Income on investments. Subject to Section 5.07, at any time each Investor has a percentage ownership interest in the income on all investments made in accordance with an Investment Mandate proportional to the Investor's percentage ownership interest in the aggregate investments made in accordance with an Investment Mandate at that time. Income on investments will be automatically re-invested in accordance with an Investment Mandate on the same basis as investments. Page 8 Page 445 of 469 17.f) By-Law No. 2019-052: A By-law t o authorize The Corporation of the... 5.07 Default in payment. If an Investor requests that an investment be made and (a) there are insufficient funds in the Investor's account at its financial institution to pay when due for the investment placed by the Investor through the Investment Program, or (b) the Investor's financial institution is insolvent or for any other reason the Investor provides no or insufficient funds to pay when due for the investment placed by the Investor through the Investment Program, then the Investor, with respect to that investment, has no interest in the Investment Program or in any Investment Mandate or income relating thereto or proceeds thereof. The Investor agrees to indemnify the Agent, the Custodian, the Valuator, the Payment Servicer, the Recordkeeper and the Investment Counsel, and to hold the Agent, the Custodian, the Valuator, the Payment Servicer, the Recordkeeper and the Investment Counsel harmless from all losses and expenses (including interest, charges and any loss in value of the investment) incurred by the Agent, on its own account or on behalf of the Investor, the Custodian, the Valuator, the Payment Servicer, the Recordkeeper or the Investment Counsel resulting from default or delay in payment. The Agent may assign its rights under this indemnity to any person. In addition, the Investor agrees to pay the Agent a fee in an amount set by the Agent from time to time as a fee payable in respect of any delay or default in payment for an investment whether as a result of Section 5.07(a) or Section 5.07(b). The Agent may authorize the debiting of the credit balance in an Investor's Investment Account and apply the amounts so debited toward the payment of amounts (whether absolute, contingent, matured or not) payable by the Investor under this Section 5.07. 5.08 Wind-up of an Investment Mandate by Agent. The Agent may, on at least 30 days prior written notice to all Investors, announce that it intends to discontinue an Investment Mandate, discontinue an Investment Mandate on the date set out in the notice. The Agent shall within five days of the date of discontinuance distribute the proceeds of the sale of the investments made in accordance with the Investment Mandate to those Investors with investments in the Investment Mandate to the extent of each Investor's percentage ownership interest at the time of discontinuance of the Investment Mandate. SECTION 6 - GENERAL 6.01 Notice. (a) Address for notices. Any notice or other communication required or permitted to be given under this Agreement shall be in writing and shall be delivered or sent by registered mail, postage prepaid or facsimile (with follow-up mailed copy unless otherwise specified in this Agreement or in an Investment Mandate Schedule) to the addresses or facsimile numbers set out in the information sheets in respect of each Investor kept by the Agent and in the case of the Agent to: One Investment Program c/o LAS 200 University Ave., Suite 801 Toronto, ON M5H 3C6 Attention: President, LAS Facsimile: (416) 971-6191 Page 9 Page 446 of 469 17.f) By-Law No. 2019-052: A By-law t o authorize The Corporation of the... Changes to the addresses and facsimile numbers may be made in the manner set out in this Section 6.01. (b) Effective date. Any such notice or other communication shall be deemed to have been given and received, if delivered, on the day of delivery (or, if the day is not a Banking Day, on the next following Banking Day) or, if mailed, on the second Banking Day following the day in which it is mailed. If a strike or lockout of postal employees is in effect or generally known to be impending on the date of mailing, any such notice or other communication shall be delivered and not sent by mail. If sent by facsimile before 5:00 p.m. Toronto, Ontario time on a Banking Day, the notice or other communication shall be deemed to have been received on that day, and if sent after 5:00 p.m. Toronto, Ontario time on a Banking Day, it shall be deemed to have been received on the Banking Day next following the date of transmission. 6.02 No partnership or deemed agency. The execution of this Agreement and the other arrangements with respect to the Investment Program are not intended to create and shall not be treated as having created a general or limited partnership, joint venture, corporation, joint stock company, investment trust or mutual fund, nor shall: (a) the Agent, the Custodian, the Payment Servicer, the Valuator, the Recordkeeper nor Investment Counsel, or their respective agents and employees, except as provided in this Agreement, or (b) any other Investor, under any circumstances be deemed the agent or representative of, or have the right to enter into any contract or commitment on behalf of, an Investor. 6.03 No fiduciary duties. The Agent shall not by reason of this Agreement or any of the discussions leading to or in connection with this Agreement have a fiduciary or trust relationship with the Investors, or any other person, or any other obligation other than as specifically stated in this Agreement. 6.04 No assignment. No party may dispose of the whole or any part of its rights or obligations under this Agreement without the express written consent of the Agent except as may otherwise be provided for in this Agreement. 6.05 Further action. Each party shall at all times promptly execute and deliver and cause to be executed and delivered such documents and take and cause to be taken such action as may be necessary or appropriate to give effect to the provisions of this Agreement. 6.06 Benefit. This Agreement shall enure to the benefit of and be binding upon each party and their respective successors and permitted assigns. 6.07 Attornment. Each party irrevocably attorns and submits to the non-exclusive jurisdiction of the courts of the Province of Ontario. 6.08 Counterparts. This Agreement may be executed in any number of counterparts, each of which shall be deemed to be an original and all of which together shall constitute one Agreement. Page 10 Page 447 of 469 17.f) By-Law No. 2019-052: A By-law t o authorize The Corporation of the... The parties have executed this Agreement. CHUMS FINANCING CORPORATION BY: Donna Herridge, Executive Director LOCAL AUTHORITY SERVICES BY: Judy Dezell, Director COUNTERPART OF THE AMENDED AND RESTATED AGENCY AGREEMENT DATED AS OF ____________________ BETWEEN CHUMS FINANCING CORPORATION AND LOCAL AUTHORITY SERVICES - AND - _________________________________________________________ BY (SIGNATURE): PRINT NAME: PRINT TITLE: ORGANIZATION: Page 11 Page 448 of 469 17.f) By-Law No. 2019-052: A By-law t o authorize The Corporation of the... SCHEDULE A MONEY MARKET MANDATE 1.Definitions.In this schedule (a)Agreementmeans the amended and restated agency agreement dated as of March1, 2010 between CHUMS Financing Corporation, Local Authority Services Limited and the Eligible Investors, as defined in that agreement, and any schedules attached to it from time to time as that agreement or the schedules may be added, amended, deleted, supplemented, restated, renewed or replaced from time to time; and (b)Bank Accountmeans the bank account at the Investor’s financial institution authorized by the Investor and accepted by the Agent for use by the Investor in the transfer of funds to invest in accordance with the Money Market Mandate. All other capitalized terms used in this Schedule have themeanings given to them in the Agreement. 2.Objective.The principal objective of the Money Market Mandate is to provide Investors with investments in highly-rated money market instruments permitted under the Municipal Act. 3.Permissible Securities for Investments. Funds invested in accordance with the Money Market Mandate will only be invested in those securities which are permitted under the Municipal Actand the regulations made under that Act. 4.Valuation.Valuations of the investments made in accordance with the Money Market Mandate will be performed on a mark-to-market basis net of accrued fees and expenses and in accordance with prudent valuation practices and methods consistent with those followed by investment funds with investment objectives and portfolio holdings similar to the Money Market Mandate. 5.Time of Valuation.The value of the investments made in accordance with the Money Market Mandate will be calculated by the Valuator at such time as the Valuator may in its discretion determine on each Banking Day in accordance with the valuation principles set out in paragraph 4. 6.Minimum Investment.The minimum investment amount is $5,000. 7.Minimum Withdrawal.The minimum amount for each withdrawal is $5,000 or, where the balance is less than $5,000, all remaining funds in the Investor’s Investment Account from which the withdrawal is being made including any accrued earnings. 8.Minimum Transfer.The minimum amount for each transfer is $5,000 or, where the balance is less than $5,000, all remaining funds in the Investor’s Investment Account from which the transfer is being made including any accrued earnings. 9.Earnings Allocation and Distribution.Subject to Section 5.07 of the Agreement, income on an investment made by an Investor accrues beginning on and including the day immediately following the day on which the Investor’s investment is first invested in accordance with the Money Market Mandate and ending on and including the day on which invested funds are returned to the Investor. The calculation of investment income of the investments made in accordance with this Mandate and of each Investor’s proportional interest in such income will take place after the close of business on each Banking Day. Income will be credited toeach Investor’s Investment Account effective on the last calendar day of each month. Income credited to an Investor’s Page 449 of 469 17.f) By-Law No. 2019-052: A By-law t o authorize The Corporation of the... Investment Account remains in such account as part of the Investor’s investment until all of the Investor’s investment is withdrawn. Ifthe Investor is withdrawing all of the remaining funds in the Investor’s Investment Account, income will be credited on the Banking Day before the day on which invested funds are returned to the Investor. 10.Fees and Expenses. (a)Amount of Fees.The maximum aggregate fees and expenses payable out of the investments made in accordance with the Money Market Mandate to the Custodian, Valuator, Payment Servicer, Recordkeeper, Investment Counsel and Agent will not exceed 0.19 of one percent, on an annual basis, of the daily balance of the investments made in accordance with the Money Market Mandate. Other than those fees and expenses and any amounts payable in the event of default or delay in payment under Section 5.07 of the Agreement, no fees and expenses will be charged by the Custodian, Valuator, Payment Servicer, Recordkeeper, Investment Counsel, or Agent. The fees and expenses referred to in this Section 10(a) do not include any fees and expenses charged to the Investor by the Investor’s financial institution. (b)Changes to Fees.The Agent may change the maximum aggregate fees and expenses payable to the Custodian, Valuator, Payment Servicer, Recordkeeper, Investment Counsel and Agent at any time on providing 30 days notice of the effective date ofsuch change to all Investors. 11.Reporting.Each Investor investing in accordance with the Money Market Mandate will: (a)have access to details of each transaction initiated by the Investor before 4:00 p.m. (Toronto time) on any Banking Day by electronic means through a password protected web-site established and maintained by the Agent (the “Agent’s Website”), or by such other means as the Agent may choose, on the following Banking Day; (b)have access to a monthly history statement for that Investor’s Investment Account through the Agent’s Website, or by such other means as the Agent may choose, within fiveBanking Days following the last Banking Day for the month to which the statement applies, showing the Investor’s opening and closing positions, all transactions made by the Investor during the month and any earnings credited to it for that month; and (c)receive a monthly report from the Agent showing the aggregate performance of the investments made in accordance with the Money Market Mandate and such other information about the Investment Program that the Agent deems appropriate for all Investors. 12.Making an Investment. (a)Instructions Irrevocable.Investment instructions made by the Investor are irrevocable and must be issued by the Investor in accordance with the procedure set out in Schedule C. (b)Time of Instructions.Where investment instructions are issued by the Investor and received by the Recordkeeper before 4:00 p.m. (Toronto time) on any Banking Day, the Recordkeeper will instruct the Payment Servicer to facilitate the transfer of the funds so instructed by the Investor from the Investor’s Bank Account to be invested in accordance with the Money Market Mandate on the next Banking Day. Where investment instructions are issued by the Investor and received by the Recordkeeper after 4:00 p.m. (Toronto time) on any Banking Day, the Recordkeeper will instruct the Payment Servicer to facilitate the transfer of the funds so instructed by the Investor from the Investor’s Bank Account to be invested in accordance with the Money Market Mandate on the second Banking Day immediately following the day on which the instructions were issued by the Investor. The availability of funds for investment in accordance with the Money Market Mandate is subject to the clearing requirements and practices of the Investor’s financial institution and the Payment Servicer. Schedule A –Money Market Mandate Amended March 1, 2010 Page 450 of 469 17.f) By-Law No. 2019-052: A By-law t o authorize The Corporation of the... 13.Making a Withdrawal. (a)Instruction Irrevocable.Withdrawal instructions made by the Investor are irrevocable and must be issued in accordance with the procedures set out in Schedule C. (b)Time of Instructions.Where withdrawal instructions are issued by the Investor and received by the Recordkeeper before 4:00 p.m. (Toronto time) on any Banking Day, the Recordkeeper will instruct the Custodian to effect the transfer of the funds so instructed by the Investor from the Money Market Mandate to be credited to the Investor’s Bank Account on the next Banking Day. Where investment instructions are issued by the Investor and received bythe Recordkeeper after 4:00 p.m. (Toronto time) on any Banking Day, the Recordkeeper will instruct the Custodian to effect the transfer of the funds so instructed by the Investor from the Money Market Mandate to be credited to the Investor’s Bank Account on the second Banking Day immediately following the day on which instructions were issued by the Investor. The availability of funds for credit to Investor’s Bank Account is subject to the clearing requirements and practices of the Investor’s financial institution and the Payment Servicer. (c)Limits on Right to make Withdrawals.Despite any other provision in the Agreement or this Schedule, the Agent may require an Investor to provide three Banking Days notice to withdraw funds. 14.Making a Transfer to Another Investment Mandate of the Investor. (a)Instructions Irrevocable.Instructions made by the Investor for transfers to another Investment Mandate are irrevocable and must be issued by the Investor in accordance with the procedures set out in ScheduleC. (b)Transfers to Another Investment Mandate.If the Investor has issued instructions to transfer funds from investment in the Money Market Mandate to another Investment Mandate, such transfer shall be made in accordance with the time restrictions for making withdrawals under this Investment Mandate Schedule and the time restrictions for making investments under the Investment Mandate Schedule for the other Investment Mandate. The Recordkeeper, in executing such transfer instructions, will cause such transfers to occur directly between the Investment Mandates and not by way of the Payment Servicer and the Investor’s Bank Account(s). ::ODMA\\PCDOCS\\TOR01\\4238843\\2 Schedule A –Money Market Mandate Amended March 1, 2010 Page 451 of 469 17.f) By-Law No. 2019-052: A By-law t o authorize The Corporation of the... SCHEDULE B BOND MANDATE 1.Definitions.In this schedule (a)Agreementmeans the amended and restated agency agreement dated as of March1, 2010 between CHUMS Financing Corporation, Local Authority Services Limited and the Eligible Investors, as defined in that agreement, and any schedules attached to it from time to time as that agreement or the schedules may be added, amended, deleted, supplemented, restated, renewed or replaced from time to time; and (b)Bank Accountmeans the bank account at the Investor’s financial institution authorized by the Investor and accepted by the Agent for use by the Investor in the transfer of funds to invest in accordance with the Bond Mandate. All other capitalized terms used in this Schedule have the meanings given to them in the Agreement. 2.Objective.The principal objective of the Bond Mandate is to provide Investors with investments in highly-rated fixed income and money market securities permitted under the Municipal Actwith maturities generallyless than or equal to five years. 3.Permissible Securities for Investments. Funds invested in accordance with the Bond Mandate will only be invested in those securities which are permitted under the Municipal Actand the regulations made under that Act. 4.Valuation.Valuations of the investments made in accordance with the Bond Mandate will be performed on a mark-to-market basis net of accrued fees and expenses and in accordance with prudent valuation practices and methods consistent with those followed by investment funds with investment objectives and portfolio holdings similar to the Bond Mandate. 5.Time of Valuation.The value of investments made in accordance with the Bond Mandate will be calculated by the Valuator at such time as the Valuator may in its discretion determine on each Banking Day in accordance with the valuation principles set out in paragraph 4. 6.Minimum Investment.The minimum investment amount is $5,000. 7.Minimum Withdrawal.The minimum amount for each withdrawal is $5,000 or, where the balance is less than $5,000, all remaining funds in the Investor’s Investment Account from which the withdrawal is being made including any accrued earnings. 8.Minimum Transfer.The minimum amount for each transfer is $5,000 or, where the balanceis less than $5,000, all remaining funds in the Investor’s Investment Account from which the transfer is being made including any accrued earnings. 9.Earnings Allocation and Distribution.Subject to Section 5.07 of the Agreement, income on an investment made by an Investor accrues beginning on and including the day immediately following the day on which the Investor’s investment is first invested in accordance with the Bond Mandate and ending on and including the day on which invested funds are returnedto the Investor. The calculation of investment income of the investments made in accordance with this Mandate and of each Investor’s proportional interest in such income will take place after the close of business on each Banking Day. Income will be credited to each Investor’s Investment Account Page 452 of 469 17.f) By-Law No. 2019-052: A By-law t o authorize The Corporation of the... effective on the last calendar day of each month. Income credited to an Investor’s Investment Account remains in such account as part of the Investor’s investment until all of the Investor’s investment is withdrawn. If the Investor is withdrawing all of the remaining funds in the Investor’s Investment Account, income will be credited on the Banking Day before the day on which invested funds are returned to the Investor. 10.Fees and Expenses. (a)Amount of Fees.The maximum aggregate fees and expenses payable out of the investments made in accordance with the Bond Mandate to the Custodian, Valuator, Payment Servicer, Recordkeeper, Investment Counsel and Agent will not exceed 0.4 of one percent, on an annual basis, of the daily balance of the investment made in accordance with the Bond Mandate. Other than those fees and expenses and any amounts payable in the event of default or delay in payment under Section 5.07 of the Agreement, no fees and expenses will be charged by the Custodian, Valuator, Payment Servicer, Recordkeeper, Investment Counsel, or Agent. The fees and expenses referred to in this Section 10(a) do not include any fees and expenses charged to the Investor by the Investor’s financial institution. (b)Changes to Fees.The Agent may change the maximum aggregate fees and expenses payable to the Custodian, Valuator, Payment Servicer, Recordkeeper, Investment Counsel and Agent at any time on providing 30 days notice of the effective date of such change to all Investors. 11.Reporting.Each Investor investing in accordance with the Bond Mandate will: (a)have access to details of each transaction initiated by the Investor before 4:00 p.m. (Toronto time) on any Banking Day by electronic means througha password protected web-site established and maintained by the Agent (the “Agent’s Website”), or by such other means as the Agent may choose, on the following Banking Day; (b)have access to a monthly history statement for that Investor’s Investment Account through the Agent’s Website, or by such other means as the Agent may choose, within fiveBanking Days following the last Banking Day for the month to which the statement applies, showing the Investor’s opening and closing positions, all transactions made by the Investor during the month and any earnings credited to it for that month; and (c)receive a monthly report from the Agent showing the aggregate performance of the investments made in accordance with the Bond Mandate and such other information about the Investment Program that the Agent deems appropriate for all Investors. 12.Making an Investment. (a)Instructions Irrevocable.Investment instructions made by the Investor are irrevocable and must be issued by the Investor in accordance with the procedure set out in Schedule C. (b)Time of Instructions.Where investment instructions are issued by the Investor and received by the Recordkeeper before 4:00 p.m. (Toronto time) on any Banking Day, the Recordkeeper will instruct the Payment Servicerto facilitate the transfer of the funds so instructed by the Investor from the Investor’s Bank Account to be invested in accordance with the Bond Mandate on the next Banking Day. Where investment instructions are issued by the Investor and received by the Recordkeeper after 4:00 p.m. (Toronto time) on any Banking Day, the Recordkeeper will instruct the Payment Servicer to facilitate the transfer of the funds so instructed by the Investor from the Investor’s Bank Account to be invested in accordance with the Bond Mandate on the second Banking Day immediately following the day on which the instructions were issued by the Investor. The availability of funds for investment in accordance with the Bond Mandate is subject to the clearing requirements and practices of the Investor’s financial institution and the Payment Servicer. 2 Schedule B –Bond Mandate Amended March1, 2010 Page 453 of 469 17.f) By-Law No. 2019-052: A By-law t o authorize The Corporation of the... 13.Making a Withdrawal. (a)Instruction Irrevocable.Withdrawal instructions made by the Investor are irrevocable and must be issued in accordance with the procedures set out in Schedule C. (b)Time of Instructions.Where withdrawal instructions are issued by the Investor and received by the Recordkeeper before 4:00 p.m. (Toronto time) on any Banking Day, the Recordkeeper will instruct the Custodian to effect the transfer of the fundsso instructed by the Investor from the Bond Mandate to be credited to the Investor’s Bank Account on the next Banking Day. Where investment instructions are issued by the Investor and received by the Recordkeeper after 4:00 p.m. (Toronto time) on any Banking Day, the Recordkeeper will instruct the Custodian to effect the transfer of the funds so instructed by the Investor from the Bond Mandate to be credited to the Investor’s Bank Account on the second Banking Day immediately following the day on which instructions were issued by the Investor. The availability of funds for credit to Investor’s Bank Account is subject to the clearing requirements and practices of the Investor’s financial institution and the Payment Servicer. (c)Limits on Right to make Withdrawals.Despite any other provision in the Agreement or this Schedule, the Agent may require an Investor to provide three Banking Days notice to withdraw funds. 14.Making a Transfer to Another Investment Mandate of the Investor. (a)Instructions Irrevocable.Instructions made by the Investor for transfers to another Investment Mandate are irrevocable and must be issued by the Investor in accordance with the procedures set out in Schedule C. (b)Transfers to Another Investment Mandate.If the Investor has issued instructions to transfer funds from investment in the Bond Mandate to another Investment Mandate, such transfer shall be made in accordance with the time restrictions for making withdrawals under this Investment Mandate Schedule and the timerestrictions for making investments under the Investment Mandate Schedule for the other Investment Mandate. The Recordkeeper, in executing such transfer instructions, will cause such transfers to occur directly between the Investment Mandates and not by way of the Payment Servicer and the Investor’s Bank Account(s). ::ODMA\\PCDOCS\\TOR01\\4238881\\2 3 Schedule B –Bond Mandate Amended March1, 2010 Page 454 of 469 17.f) By-Law No. 2019-052: A By-law t o authorize The Corporation of the... SCHEDULE C ISSUING INVESTMENT, WITHDRAWAL AND TRANSFER INSTRUCTIONS TO THE RECORDKEEPER 1.Instructions.An investor may issue investment, withdrawal and transfer instructions: (a)by fax to the Recordkeeper between the hours of 8:00 a.m. (Toronto time) and 4:00 p.m. (Toronto time), or (b)by such other means as the Agent may prescribe from time to time. 2.Instructions to Recordkeeper.All investment, withdrawal and transfer instructions issued by an Investor to the Recordkeeper under Section 1 (a) or (b) are irrevocable and the Investor shall be responsible for the accuracy of any instructions issued. All investment instructions issued to the Recordkeeper under Section 1(a) will be kept on file by the Recordkeeper. 3.Execution by Recordkeeper. Fax instructions issued to the Recordkeeper will be executed without prior confirmation by the Recordkeeper and the Investor accepts responsibility for all fax instructions which purport to have been given by the Investor whether or not such instructions were authorized. The Recordkeeper will not execute a transaction which does not include all the Investor Information (as defined below) and transaction information contained in Schedule 7. 4.Instructions to Payment Servicer.All fax instructions from Investors received by the Recordkeeper involving investments or withdrawals will be communicated by the Recordkeeper to the Payment Servicer for proper execution as may be required by the Payment Servicer in order to transfer the funds in accordance with the investment or withdrawal instructions of the Investors. 5.Procedure for Issuing Instructions to Recordkeeper.All fax instructions issued to the Recordkeeper, must include the following investor information: (a)the name of the individual issuing thefax instructions as registered by the Investor and accepted by the Agent; (b)the name of the Investor’s organization as registered by the Investor and approved by the Agent; and (c)the signature(s) of the authorized municipal officer(s) corresponding to the Investor’s signature card as registered by the Investor. Failure by the representative of the Investor to provide via fax the Recordkeeper with the correct Investor Information will render any instructions given to the Recordkeeper by the representative of the Investor null and void. Investment instruction forms may be made available by the Agent on the Agent’s websiteor by contacting the Agent. 6.Transaction Information.Where the Investor Information provided by the representative of the Investor to the Recordkeeper has been verified by the Recordkeeper as being correct, the Recordkeeper will identify from the fax, the type of transaction (i.e. “an investment” or “a withdrawal” or “a transfer to another Fund”). If the fax instructions are for: (a)an investment, the Recordkeeper will require the following information to be provided: Page 455 of 469 17.f) By-Law No. 2019-052: A By-law t o authorize The Corporation of the... (i)the dollar amount of the investment; (ii)the investment account name into which the investment will be made; and (iii)banking information. (b)a withdrawal, the Recordkeeper will require the following information to be provided: (i)the dollar amount of the withdrawal or “ALL” if the instruction pertains to all monies belonging to the Investor in the Investment Program including any accrued earnings;and (ii)the Investment Mandate from which the withdrawal is to be made. (c)a transfer to another Investment Mandate by the same Investor, the Recordkeeper will require the following information to be provided: (i)the dollar amount of the transfer or “ALL” if the instruction pertains to all monies belonging to the Investor in the Investment Program including any accrued earnings; (ii)the Investment Mandate from which the transfer is to be made; and (iii)the Investment Mandate to which the transfer will be made. 7. Deemed Receipt by Recordkeeper.Instructions issued by an Investor to the Recordkeeper shall be deemed to have been received by the Recordkeeper as soon as the Investor issuing the instructions has provided the Recordkeeper with all of the information set out in Section 6 above and they are brought to the attention of the officers of the Recordkeeper to whom they are addressed. ::ODMA\\PCDOCS\\TOR01\\4238964\\2 Schedule C –ISSUING INVESTMENT, WITHDRAWL 2 AND TRANSFER INSTRUCTION TO THE RECORDKEEPER Amended March1, 2010 Page 456 of 469 17.f) By-Law No. 2019-052: A By-law t o authorize The Corporation of the... SCHEDULE D UNIVERSE CORPORATE BOND (UCB) MANDATE 1.Definitions.In this schedule (a)Agreementmeans the amended and restated agency agreement dated as of March1, 2010 between CHUMS Financing Corporation, Local Authority Services Limited and the Eligible Investors, as defined in that agreement, and any schedules attached to it from time to time as that agreement or the schedules may be added, amended, deleted, supplemented, restated, renewed or replaced from time to time; and (b)Bank Accountmeans the bank account at the Investor’s financial institution authorized by the Investor and accepted by the Agent for use by the Investor in the transfer of funds to invest in accordance with the UCB Mandate. All other capitalized terms used in this Schedule have the meanings given to them in the Agreement. 2.Objective.To seek to provide competitive rates of return by investing in a diversified, conservatively managed portfolio of bonds, debentures, promissory notes or other evidences of indebtedness of corporations, governments or agencies thereof or supranational organizations or agencies thereof, as permitted by applicable regulation from time to time. 3.Permissible Securities for Investments. Funds invested in accordance with the UCB Mandate will only be invested in securities thatare permitted under the Municipal Actand the regulations made under that Act. 4.Valuation.Valuations of the investments made in accordance with the UCB Mandate will be performed on a mark-to-market basis net of accruedfees and expenses and in accordance with prudent valuation practices and methods consistent with those followed by investment funds with investment objectives and portfolio holdings similar to the UCB Mandate. 5.Time of Valuation.The value of investments made in accordance with the UCB Mandate will be calculated by the Valuator at such time as the Valuator may in its discretion determine on each Banking Day in accordance with the valuation principles set out in paragraph 4. 6.Minimum Investment.The minimum investment amount is $5,000. 7.Minimum Withdrawal.The minimum amount for each withdrawal is $5,000 or, where the balance is less than $5,000, all remaining funds in the Investor’s Investment Account from which the withdrawal is being made including any accrued earnings. 8. Minimum Transfer.The minimum amount for each transfer is $5,000 or, where the balance is less than $5,000, all remaining funds in the Investor’s Investment Account from which the transfer is being made including any accrued earnings. 9. Earnings Allocation and Distribution.Subject to Section 5.07 of the Agreement, income on an investment made by an Investor accrues beginning on and including the day immediately following the day on which the Investor’s investment is first invested in accordance with the UCB Mandate and ending on and including the day on which invested funds are returned to the Investor. The calculation of investment income of the investments made in accordance with this Mandate and of each Investor’s proportional interest in such income will take place after the close of business on each Banking Day. Income will be credited to each Investor’s Investment Account Page 457 of 469 17.f) By-Law No. 2019-052: A By-law t o authorize The Corporation of the... effective on the last calendar day of each month. Income credited to an Investor’s Investment Account remains in such account as part of the Investor’s investment until all of the Investor’s investment is withdrawn. If the Investor is withdrawing all of the remaining funds in the Investor’s Investment Account, income will be credited on the Banking Day before the day on which invested funds are returned to the Investor. 10.Fees and Expenses. (a)Amount of Fees.The maximum aggregate fees and expenses payable out of the investments made in accordance with the UCB Mandate to the Custodian, Valuator, Payment Servicer, Recordkeeper, Investment Counsel and Agent will not exceed .45 of one percent, on an annual basis, of the daily balance of the investmentsmade in accordance with the UCB Mandate. Other than those fees and expenses and any amounts payable in the event of default or delay in payment under Section 5.07 of the Agreement, no fees and expenses will be charged by the Custodian, Valuator, Payment Servicer, Recordkeeper, Investment Counsel, or Agent. The fees and expenses referred to in this Section 10(a) do not include any fees and expenses charged to the Investor by the Investor’s financial institution. (b)Changes to Fees.The Agent may change the maximum aggregate fees and expenses payable to the Custodian, Valuator, Payment Servicer, Recordkeeper, Investment Counsel and Agent at any time on providing 30 daysnotice of the effective date of such change to all Investors. 11.Reporting.Each Investor investing in accordance with the UCB Mandate will: (a)have access to details of each transaction initiated by the Investor before 4:00 p.m. (Toronto time) on any Banking Day by electronic means through a password protected web-site established and maintained by the Agent (the “Agent’s Website”), or by such other means as the Agent may choose, on the following Banking Day; (b)have access to a monthly history statement for that Investor’s Investment Account through the Agent’s Website, or by such other means as the Agent may choose, within five Banking Days following the last Banking Day for themonth to which the statement applies, showing the Investor’s opening and closing positions, all transactions made by the Investor during the month and any earnings credited to it for that month; and (c)receive a monthly report from the Agent showing theaggregate performance of the investments made in accordance with the UBC Mandate and such other information about the Investment Program that the Agent deems appropriate for all Investors. 12.Making an Investment. (a)Instructions Irrevocable.Investment instructions made by the Investor are irrevocable and must be issued by the Investor in accordance with the procedure set out in Schedule C. (b)Time of Instructions.Where investment instructions are issued by the Investor and received by the Recordkeeper before 4:00 p.m. (Toronto time) on any Banking Day, the Recordkeeper will instruct the Payment Servicer to facilitate the transfer of the funds so instructed by the Investor from the Investor’s Bank Account to be invested in accordance with the UCB Mandate on the next Banking Day. Where investment instructions are issued by the Investor and received by the Recordkeeper after 4:00 p.m. (Toronto time) on any Banking Day, the Recordkeeper will instruct the Payment Servicer to facilitate the transfer ofthe funds so instructed by the Investor from the Investor’s Bank Account to be invested in accordance with the UCB Mandate on the second Banking Day immediately following the day on which the instructions were issued by the Investor. The availability of funds for investment in accordance with the UCB Mandate is subject to the clearing requirements and practices of the Investor’s financial institution and the Payment Servicer. 2 Schedule D –UCB Mandate Amended March1, 2010 Page 458 of 469 17.f) By-Law No. 2019-052: A By-law t o authorize The Corporation of the... 13.Making a Withdrawal. (a)Instruction Irrevocable.Withdrawal instructionsmade by the Investor are irrevocable and must be issued in accordance with the procedures set out in Schedule C. (b)Time of Instructions.Where withdrawal instructions are issued by the Investor and received by the Recordkeeper before 4:00 p.m. (Toronto time) on any Banking Day, the Recordkeeper will instruct the Custodian to effect the transfer of the funds so instructed by the Investor from the UCB Mandate to be credited to the Investor’s Bank Account on the next Banking Day. Where investment instructions are issued by the Investor and received by the Recordkeeper after 4:00 p.m. (Toronto time) on any Banking Day, the Recordkeeper will instruct the Custodian to effect the transfer of the funds so instructed by the Investor from the UCB Mandate to be credited to the Investor’s Bank Account on the second Banking Day immediately following the day on which instructions were issued by the Investor. The availability of funds for credit to Investor’s Bank Account is subject to the clearing requirements and practices of the Investor’s financial institution and the Payment Servicer. (c)Limits on Right to make Withdrawals.Despite any other provision in the Agreement or this Schedule, the Agent may require an Investor to provide ten Banking Days notice to withdraw funds. 14.Making a Transfer to Another Investment Mandate of the Investor. (a)Instructions Irrevocable.Instructions made by the Investor for transfers to another Investment Mandate are irrevocable and must be issued by the Investor in accordance with the procedures set out in Schedule C. (b)Transfers to Another Investment Mandate.If the Investor has issued instructions to transfer funds from investment in the UCB Mandate to another Investment Mandate, such transfer shall be made in accordance with the time restrictions for making withdrawals under this Fund Schedule and the time restrictions for making investments under the Investment Mandate Schedule for the other Investment Mandate. The Recordkeeper, in executing such transfer instructions, will cause such transfers to occur directly between the InvestmentMandates and not by way of the Payment Servicer and the Investor’s Bank Account(s). 3 Schedule D –UCB Mandate Amended March1, 2010 Page 459 of 469 17.f) By-Law No. 2019-052: A By-law t o authorize The Corporation of the... SCHEDULE E EQUITY MANDATE 1.Definitions.In this schedule (a)Agreementmeans the amended and restated agency agreement dated as of March1, 2010 between CHUMS Financing Corporation, Local Authority Services Limited and the Eligible Investors, as defined in that agreement, and any schedules attached to it from time to time as that agreement or the schedules may be added, amended, deleted, supplemented, restated, renewed or replaced from time to time; and (b)Bank Accountmeans the bank account at theInvestor’s financial institution authorized by the Investor and accepted by the Agent for use by the Investor in the transfer of funds to invest in accordance with the Equity Mandate. All other capitalized terms used in this Schedule have the meanings given to them in the Agreement. 2.Objective.To seek to provide superior long-term investment returns through capital growth and dividend yield by investing in a diversified, conservatively managed portfolio of equity securities issued by corporations, aspermitted by applicable regulation from time to time. 3.Permissible Securities for Investments. Funds invested in accordance with the Equity Mandate will be investedonly in those securities which are permitted under the Municipal Actand the regulations made under that Act. 4.Valuation.Valuations of the investments made in accordance with the Equity Mandate will be performed on a mark-to-market basis net of accrued fees and expenses and in accordance with prudent valuation practices and methods consistent with those followed by investment funds with investment objectives and portfolio holdings similar to the Equity Mandate. 5.Time of Valuation.The value of investments made in accordance with the Equity Mandate will be calculated by the Valuator at such time as the Valuator may in its discretion determine on each Banking Day in accordance with the valuation principles set out in paragraph 4. 6.Minimum Investment.The minimum investment amount is $5,000. 7.Minimum Withdrawal.The minimum amount for each withdrawal is $5,000 or, where the balance is less than $5,000, all remaining funds in the Investor’s Investment Account from which the withdrawal is being made including any accrued earnings. 8. Minimum Transfer.The minimum amount for each transfer is $5,000 or, where the balance is less than $5,000, all remaining funds in the Investor’s Investment Account from which the transfer is being made including any accrued earnings. 9. Earnings Allocation and Distribution.Subject to Section 5.07 of the Agreement, income on an investment made by an Investor accrues beginning on and including the day immediately following the day on which the Investor’s investment is first invested in accordance with the Equity Mandate and ending on and including the dayon which invested funds are returned to the Investor. The calculation of investment income of the investments made in accordance with the EquityMandate and of each Investor’s proportional interest in such income will take place after the close of business on each Banking Day. Income will be credited to each Investor’s Investment Account effective on the last calendar day of each month. Income credited to an Investor’s Page 460 of 469 17.f) By-Law No. 2019-052: A By-law t o authorize The Corporation of the... Investment Account remains in such account as part of the Investor’s investment untilall of the Investor’s investment is withdrawn. If the Investor is withdrawing all of the remaining funds in the Investor’s Investment Account, income will be credited on the Banking Day before the day on which invested funds are returned to the Investor. 10.Fees and Expenses. (a)Amount of Fees.The maximum aggregate fees and expenses payable out of the investments made in accordance with the Equity Mandate to the Custodian, Valuator, Payment Servicer, Recordkeeper, Investment Counsel and Agent will not exceed 0.6of one percent, on an annual basis, of the daily balance of the investments made in accordance with the Equity Mandate. Other than those fees and expenses and any amounts payable in the event of default or delay in payment under Section 5.07of the Agreement, no fees and expenses will be charged by the Custodian, Valuator, Payment Servicer, Recordkeeper, Investment Counsel, or Agent. The fees and expenses referred to in this Section 10(a) do not include any fees and expenses charged to the Investor by the Investor’s financial institution. (b)Changes to Fees.The Agent may change the maximum aggregate fees and expenses payable to the Custodian, Valuator, Payment Servicer, Recordkeeper, Investment Counsel and Agent at any time on providing 30 days notice of the effective date of such change to all Investors. 11.Reporting.Each Investor investing in accordance with the Equity Mandate will: (a)have access to details of each transaction initiated by the Investor before 4:00 p.m. (Toronto time) on any Banking Day by electronic means through a password protected web-site established and maintained by the Agent (the “Agent’s Website”), or by such other means as the Agent may choose, on the following Banking Day; (b)have access to a monthly history statement for that Investor’s Investment Account through the Agent’s Website, or by such other means as the Agent may choose, within fiveBanking Days following the last Banking Day for the month to which the statement applies, showing the Investor’sopening and closing positions, all transactions made by the Investor during the month and any earnings credited to it for that month; and (c)receive a monthly report from the Agent showing the aggregate performance of the investments made in accordance with the Equity Mandate and such other information about the Investment Program that the Agent deems appropriate for all Investors. 12.Making an Investment. (a)Instructions Irrevocable.Investment instructions made by the Investor are irrevocable and must be issued by the Investor in accordance with the procedure set out in Schedule C. (b)Time of Instructions.Where investment instructions are issued by the Investor and received by the Recordkeeper before 4:00 p.m. (Toronto time) on any Banking Day,the Recordkeeper will instruct the Payment Servicer to facilitate the transfer of the funds so instructed by the Investor from the Investor’s Bank Account to be invested in accordance with the Equity Mandate on the next Banking Day. Where investment instructions are issued by the Investor and received by the Recordkeeper after 4:00 p.m. (Toronto time) on any Banking Day, the Recordkeeper will instruct the Payment Servicer to facilitate the transfer of the funds so instructed by the Investor from the Investor’s Bank Account to be invested in accordance with to the Equity Mandate on the second Banking Day immediately following the day on which the instructions were issued by the Investor. The availability of funds for investment in accordance with the Equity Mandate is subject to the clearing requirements and practices of the Investor’s financial institution and the Payment Servicer. 2 Schedule E –Equity Mandate Amended March1, 2010 Page 461 of 469 17.f) By-Law No. 2019-052: A By-law t o authorize The Corporation of the... 13.Making a Withdrawal. (a)Instruction Irrevocable.Withdrawal instructions made by the Investor are irrevocable and must be issued in accordance with the procedures set out in Schedule C. (b)Time of Instructions.Where withdrawal instructions are issued by the Investor and received by the Recordkeeper before 4:00 p.m. (Toronto time) on any Banking Day, the Recordkeeper will instruct the Custodian to effect the transfer of the funds so instructed by the Investor from the Equity Mandate to be credited to the Investor’s Bank Account on the next Banking Day. Where investment instructions are issued by the Investor and received by the Recordkeeper after 4:00 p.m. (Toronto time) on any Banking Day, the Recordkeeper will instruct the Custodian to effect the transfer of the funds so instructed by the Investor from the Equity Mandate to be credited to the Investor’s Bank Account on the second Banking Day immediately following the day on which instructions were issued by the Investor. The availability of funds for credit to Investor’s Bank Account is subject to the clearing requirements and practices of the Investor’s financial institution and the Payment Servicer. (c)Limits on Right to make Withdrawals.Despite any other provision in the Agreement or this Schedule, the Agent may require an Investor to provide ten Banking Days notice to withdraw funds. 14.Making a Transfer to Another Investment Mandate of the Investor. (a)Instructions Irrevocable.Instructions made by the Investor for transfers to another Investment Mandate are irrevocable and must be issued by the Investor in accordance with the procedures set out in Schedule C. (b)Transfers to Another Investment Mandate.If the Investor has issued instructions to transfer funds from investment in accordance with the Equity Mandate to another Investment Mandate, such transfer shall be made in accordance with the time restrictions for making withdrawals under this Equity Mandate Schedule and the time restrictions for making investments under the Investment Mandate Schedule for the other Investment Mandate. The Recordkeeper, in executing such transfer instructions, will cause such transfers to occur directly between the Investment Mandates andnot by way of the Payment Servicer and the Investor’s Bank Account(s). 3 Schedule E –Equity Mandate Amended March1, 2010 Page 462 of 469 17.f) By-Law No. 2019-052: A By-law t o authorize The Corporation of the... SCHEDULE F HIGH INTEREST SAVINGS ACCOUNT (HISA) MANDATE 1. Definitions. In this schedule (a) Agreement means the amended and restated agency agreement dated as of March 1, 2010 between CHUMS Financing Corporation, Local Authority Services and the Eligible Investors, as defined in that agreement, and any schedules attached to it from time to time as that agreement or the schedules may be added, amended, deleted, supplemented, restated, renewed or replaced from time to time; and (b) Bank Account means the bank Investor and accepted by the Agent for use by the Investor in the transfer of funds to invest in accordance with the High Interest Savings Account (HISA) Mandate. (c) Payment Servicer means an entity approved by the Agent to facilitate the transfer of assets of an Investor between an Investor's HISA Account; (c) Recordkeeper means an entity approved by the Agent to provide recordkeeping services in respect of the Investment Program including receiving and implementing Investor instructions, and keeping records of Investor holdings. All other capitalized terms used in this Schedule have the meanings given to them in the Agreement. 2. Objective. To seek to provide a competitive rate of return through a high interest savings account offered through a Schedule I bank in conjunction with the One Investment Program. 3. Permissible Securities for Investments. Funds invested in accordance with the HISA Mandate will only be invested in securities that are permitted under the Municipal Act and the regulations made under that Act. 4. Valuation. Valuations of the investments made in accordance with the HISA Mandate will be performed on a mark-to-market basis net of accrued fees and expenses and in accordance with prudent valuation practices and methods consistent with those followed by investment funds with investment objectives and portfolio holdings similar to the HISA Mandate. 5. Time of Valuation. The value of investments made in accordance with the HISA Mandate will be calculated by the Valuator at such time as the Valuator may in its discretion determine in accordance with the valuation principles set out in paragraph 4. 6. Minimum Investment. The minimum investment amount is $5,000. 7. Minimum Withdrawal. The minimum amount for each withdrawal is $5,000 or, where the the withdrawal is being made including any accrued earnings. 8. Earnings Allocation and Distribution. (a) Subject to Section 5.07 of the Agreement, interest on an investment made by an Investor accrues beginning on and including st invested in accordance with the HISA Mandate and ending on and including the day immediately preceding the day on which processed. The calculation of accrued Page 463 of 469 17.f) By-Law No. 2019-052: A By-law t o authorize The Corporation of the... interest earned on the investments made in accordance proportional interest in such interest earned will take place after the close of business on the last Banking Day of each month, and interest on the third business day following the end of each month. (b) Interest will not be paid on any single investment of greater than $25,000,000 if that investment is not retained in the HISA account for at least 30 days. 9. Fees and Expenses. (a) Amount of Fees. The maximum aggregate fees and expenses payable out of the investments made in accordance with the HISA Mandate to the Payment Servicer, Recordkeeper, and Agent will not exceed .10 of one percent, on an annual basis, of the daily balance of the investments made in accordance with the HISA Mandate. Other than those fees and expenses and any amounts payable in the event of default or delay in payment under Section 5.07 of the Agreement, no fees and expenses will be charged by the Payment Servicer, Recordkeeper, or Agent. The fees and expenses referred to in this Section 9(a) do not include any fees and expenses charged to the (b) Changes to Fees. The Agent may change the maximum aggregate fees and expenses payable to the Payment Servicer, Recordkeeper, Investment Counsel and Agent at any time on providing 30 days notice of the effective date of such change to all Investors. 10. Reporting. Each Investor investing in accordance with the HISA Mandate will: (a) have access to details of each transaction initiated by the Investor before 12:00 p.m. (Toronto time) on any Banking Day by electronic means through a password protected web-site established choose, on/before the third Banking Day following the transaction; (b) website, or by such other means as the Agent may choose, within five Banking Days following the last Banking Day for the month to which the statement applies, showing the uring the month and any interest earned credited to it for that month; and (c) have access to a monthly report from the Agent showing the aggregate performance of the investments made in accordance with the HISA Mandate and such other information about the Investment Program that the Agent deems appropriate for all Investors. 11. Making an Investment. (a) Instructions Irrevocable. Investment instructions made by the Investor are irrevocable and must be issued by the Investor in accordance with the procedure set out in Sections 14 through 20, below. (b) Time of Instructions. Where investment instructions are issued by the Investor and received by the Recordkeeper before 12:00 noon (Toronto time) on any Banking Day, the Recordkeeper will instruct the Payment Servicer to facilitate the transfer of the funds so instructed by the Investor ested in accordance with the HISA Mandate on the third Banking Day immediately following the day on which instructions were issued by the Investor. Where investment instructions are issued by the Investor and received by the Recordkeeper after 12:00 noon (Toronto time) on any Banking Day, the Recordkeeper will instruct the Payment Servicer to facilitate the transfer of the funds so instructed by the Investor 2 Schedule F High Interest Savings Account (HISA) Mandate Added April 1, 2015 Page 464 of 469 17.f) By-Law No. 2019-052: A By-law t o authorize The Corporation of the... th the HISA Mandate on the fourth Banking Day immediately following the day on which the instructions were issued by the Investor. The availability of funds for investment in accordance with the HISA Mandate is subject ment Servicer. 12. Making a Withdrawal. (a) Instruction Irrevocable. Withdrawal instructions made by the Investor are irrevocable and must be issued in accordance with the procedures set out in Sections 14 through 20, below. (b) Time of Instructions. Where withdrawal instructions are issued by the Investor and received by the Recordkeeper before 12:00 noon (Toronto time) on any Banking Day, the Recordkeeper will instruct the Custodian to effect the transfer of the funds so instructed by the Investor from the HISA Mandate to be credited to the Inv Banking Day immediately following the day on which instructions were issued by the Investor. Where investment instructions are issued by the Investor and received by the Recordkeeper after 12:00 noon (Toronto time) on any Banking Day, the Recordkeeper will instruct the Custodian to effect the transfer of the funds so instructed by the Investor from the HISA Mandate to be credited to the Inves Banking Day immediately following the day on which and the Payment Servicer. (c) Limits on Right to make Withdrawals. Despite any other provision in the Agreement or this Schedule, the Agent may require an Investor to provide three Banking Days notice to withdraw funds. 13. Issuing Investment and Withdrawal Instructions to the Recordkeeper. With respect to this Mandate, Schedule C to the Agreement does not apply and is replaced with Sections 14-20, below. 14. Instructions. An investor may issue investment and withdrawal instructions: (a) to the Recordkeeper between the hours of 8:00 a.m. (Toronto time) and 4:00 p.m. (Toronto time), or (b) by such other means as the Agent may prescribe from time to time. 15. Instructions to Recordkeeper. All investment and withdrawal instructions issued by an Investor to the Recordkeeper under Section 14 (a) or (b) are irrevocable and the Investor shall be responsible for the accuracy of any instructions issued. All investment instructions issued to the Recordkeeper will be kept on file by the Recordkeeper. 16. Execution by Recordkeeper. instructions issued to the Recordkeeper will be executed without prior confirmation by the Recordkeeper and the Investor accepts responsibility for instructions which purport to have been given by the Investor whether or not such instructions were authorized. The Recordkeeper will not execute a transaction which does not include all the Investor Information, as defined below. 17. Instructions to Payment Servicer. All instructions from Investors received by the Recordkeeper involving investments or withdrawals will be communicated by the Recordkeeper to the Payment Servicer for proper execution in order to transfer the funds in accordance with the investment or withdrawal instructions of the Investors. 18. Procedure for Issuing Instructions to Recordkeeper. All instructions issued to the Recordkeeper, must include the following investor information: 3 Schedule F High Interest Savings Account (HISA) Mandate Added April 1, 2015 Page 465 of 469 17.f) By-Law No. 2019-052: A By-law t o authorize The Corporation of the... (a) the name of the individual issuing the instructions as registered by the Investor and accepted by the Agent; (b) the name of the Inves and (c) the signature(s) or email address of the authorized municipal officer(s) corresponding to the , or email authorization form, as registered by the Investor. Failure by the representative of the Investor to provide the Recordkeeper with the correct Investor Information will render any instructions given to the Recordkeeper by the representative of the Investor null and void. Investment instruction contacting the Agent. 19. Transaction Information. Where the Investor Information provided by the representative of the Investor to the Recordkeeper has been verified by the Recordkeeper as being correct, the instructions are for: (a) an investment, the Recordkeeper will require the following information to be provided: (i) the dollar amount of the investment; (ii) the investment account name into which the investment will be made; and (iii) banking information. (b) a withdrawal, the Recordkeeper will require the following information to be provided: (i) the dollar amount of the withdrawal 20. Deemed Receipt by Recordkeeper. Instructions issued by an Investor to the Recordkeeper shall be deemed to have been received by the Recordkeeper as soon as the Investor issuing the instructions has provided the Recordkeeper with all of the information set out in Section 19 above and they are confirmed to be received by the Recordkeeper. 4 Schedule F High Interest Savings Account (HISA) Mandate Added April 1, 2015 Page 466 of 469 17.g) By-Law No. 2019-054: A By-law to Authorize the Execution of an Agr... Page 467 of 469 17.g) By-Law No. 2019-054: A By-law to Authorize the Execution of an Agr... Page 468 of 469 19.a) By-Law No. 2019-048: Being a by-law to confirm the proceedings of ... Municipal Act, 2001, S.O. 2001, C. 25, as amended Page 469 of 469