04 24 2019 Council MinutesTownship of
Proud Heritage, Exciting Future
Wednesday, April 24, 2019
The Township of Oro-Medonte
Council Meeting Minutes
Council Chambers
2015-2022 Council
Present: Mayor H.S. Hughes
Deputy Mayor Scott Jermey
Councillor Ian Veitch
Councillor Cathy Keane
Councillor Shawn Scott
Councillor Randy Greenlaw
Regrets: Councillor Scott Macpherson
Staff Robin Dunn, Chief Administrative Officer
Present: Karen Way, Clerk
Andria Leigh, Director, Development Services
Donna Hewitt, Director, Corporate Services
Time: 3:05 p.m.
Shawn Binns, Director, Operations and Community Services
Shannon Stewart, Deputy Treasurer/Tax Collector
Justin Metras, Manager, Infrastructure and Capital Projects
Vanessa Cooper, Executive Assistant Mayor & Council and CAO
Brad Robinson, Infrastructure and Capital Projects Coordinator
Curtis Shelswell, Chief Municipal Law Enforcement Officer
Jordan Decarie, Municipal Law Enforcement Officer
Jennifer Whitley, Coordinator, Economic Development/Communications
1. Call to Order - Moment of Reflection:
In the absence of Mayor H.S. Hughes, Deputy Mayor Jermey assumed the Chair, called the
meeting to order, followed by a moment of reflection.
Page 1 of 24
Council Meeting Minutes — Wednesday, April 24, 2019.
2. Adoption of Agenda:
a) Motion to Adopt the Agenda.
Motion No. C190424-1
Moved by Veitch, Seconded by Scott
Be it resolved that the agenda for the Council meeting of Wednesday, April 24, 2019 be
received and adopted, as amended, to withdraw Item 4d) Robin Dunn, CAO re: Labour
relations/employee negotiations (Collective Bargaining).
Carried.
3. Disclosure of Pecuniary Interest:
Councillor Greenlaw declared a pecuniary interest on Item 4f) Robin Dunn, CAO re: Solicitor -
client privilege; Litigation affecting the municipality (Burl's Creek Local Planning Appeal
Tribunal (LPAT)) as his business has provided ATM Services for this property for over 10
years. Councillor Greenlaw left the room and did not participate in the discussion or vote on
this item.
4. Closed Session Items:
a) Motion to go In Closed Session.
Motion No. C190424-2
Moved by Scott, Seconded by Keane
Be it resolved that we do now go in Closed Session at 3:07 p.m. to discuss
• Personal matters about an identifiable individual (Staffing Update); (Councillor Update);
• Litigation affecting the municipality; Solicitor -client privilege (Burl's Creek Local Planning
Appeal Tribunal (LPAT));
• Litigation affecting the municipality (2018 Legal Update).
Carried.
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Council Meeting Minutes — Wednesday, April 24, 2019.
b) Motion to Rise and Report.
Motion No. C190424-3
Moved by Scott, Seconded by Greenlaw
Be it resolved that we do now Rise at 3:50 p.m. and Recess until 4:00 p.m. at which time we
shall Report on the Closed Session Items 4
c) Tamara Obee, Manager, Human Resources, Health & Safety re: Personal matters about
an identifiable individual (Staffing Update).
e) Robin Dunn, CAO re: Personal matters about an identifiable individual (Councillor
Update).
f) Robin Dunn, CAO re: Solicitor -client privilege; Litigation affecting the municipality (Burl's
Creek Local Planning Appeal Tribunal (LPAT)).
g) Robin Dunn, CAO; Donna Hewitt, Director, Corporate Services re: Litigation affecting the
municipality (2018 Legal Update).
Carried.
c) Tamara Obee, Manager, Human Resources, Health & Safety re: Personal matters about
an identifiable individual (Staffing Update).
The following staff were present:
Robin Dunn, Chief Administrative Officer
Karen Way, Clerk
Andria Leigh, Director, Development Services
Vanessa Cooper, Executive Assistant Mayor & Council and CAO
Motion No. C190424-4
Moved by Keane, Seconded by Veitch
Be it resolved that the confidential verbal information presented by Robin Dunn, CAO re:
Personal matters about an identifiable individual (Staffing Update) be received.
Carried.
d) Tamara Obee, Manager, Human Resources, Health & Safety re: Labour relations/
employee negotiations (Collective Bargaining).
This item was withdrawn.
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Council Meeting Minutes —Wednesday, April 24, 2019.
e) Robin Dunn, CAO re: Personal matters about an identifiable individual (Councillor
Update).
The following staff were present:
Robin Dunn, Chief Administrative Officer
Karen Way, Clerk
Andria Leigh, Director, Development Services
Vanessa Cooper, Executive Assistant Mayor & Council and CAO
Motion No. C190424-5
Moved by Scott, Seconded by Greenlaw
Be it resolved that the confidential verbal information presented by Robin Dunn, CAO re:
Personal matters about an identifiable individual (Councillor Update) be received.
Carried.
Mayor Hughes arrived at 3:12 p.m. and resumed the position of Chair.
f) Robin Dunn, CAO re: Solicitor -client privilege; Litigation affecting the municipality (Burl's
Creek, Local Planning Appeal Tribunal (LPAT)).
Councillor Greenlaw declared a pecuniary interest on Item 4f) Robin Dunn, CAO re:
Solicitor -client privilege; Litigation affecting the municipality (Burl's Creek Local Planning
Appeal Tribunal (LPAT)) as his business has provided ATM Services for this property
for over 10 years. Councillor Greenlaw left the room and did not participate in the
discussion or vote on this item.
The following staff were present:
Robin Dunn, Chief Administrative Officer
Karen Way, Clerk
Andria Leigh, Director, Development Services
Vanessa Cooper, Executive Assistant Mayor & Council and CAO
Motion No. C190424-6
Moved by Scott, Seconded by Veitch
Be it resolved
1. That the confidential verbal information presented by Robin Dunn, CAO re: Solicitor -
client privilege; Litigation affecting the municipality (Burl's Creek Local Planning
Appeal Tribunal (LPAT)) be received.
2. That Council endorse the actions taken the Chief Administrative Officer.
Councillor Greenlaw returned to the Council Chambers.
Carried.
Page 4 of 24
Council Meeting Minutes — Wednesday, April 24, 2019.
g) Robin Dunn, CAO; Donna Hewitt, Director, Corporate Services re: Litigation affecting the
municipality (2018 Legal Update).
The following staff were present:
Robin Dunn, Chief Administrative Officer
Karen Way, Clerk
Andria Leigh, Director, Development Services
Vanessa Cooper, Executive Assistant Mayor & Council and CAO
Motion No. C190424-7
Moved by Scott, Seconded by Greenlaw
Be it resolved that the confidential memorandum correspondence dated April 24, 2019 and
presented by Robin Dunn, CAO and Donna Hewitt, Director, Corporate Services re:
Litigation affecting the municipality (2018 Legal Update) be received.
Carried.
Motion No. C190424-8
Moved by Keane, Seconded by Veitch
Be it resolved that Rule 14.21 a) of Procedural By-law No. 2017-165 be suspended in order
to allow the meeting to proceed past the 4 hour adjournment requirement.
Carried.
5. Minutes of Council and Committees:
a) Minutes of Council meeting held on Wednesday, March 27, 2019.
Motion No. C190424-9
Moved by Keane, Seconded by Jermey
Be it resolved that the draft minutes of the Council meeting held on Wednesday, March 27,
2019 be received and adopted as printed and circulated.
Carried.
Page 5 of 24
Council Meeting Minutes —Wednesday, April 24, 2019.
b) Minutes of Heritage Committee meeting held on Monday, April 15, 2019.
Motion No. C190424-10
Moved by Keane, Seconded by Veitch
Be it resolved that the draft minutes of Heritage Committee meeting held on Monday, April
15, 2019 be received.
Carried.
c) Minutes of Special Council meeting held on Wednesday, April 17, 2019.
Motion No. C190424-11
Moved by Scott, Seconded by Veitch
Be it resolved that the draft minutes of the Special Council meeting held on Wednesday,
April 17, 2019 be received and adopted as printed and circulated.
Carried.
6. Recognition of Achievements:
a) Correspondence dated March 21, 2019 from Andrew Koopmans, Executive Director,
Association of Municipal Managers, Clerks and Treasurers of Ontario (AMCTO) re: Mark
DesLauriers - Graduation from AMCTO's Executive Diploma in Municipal Management.
Motion No. C190424-12
Moved by Keane, Seconded by Veitch
Be it resolved
1. That the correspondence dated March 21, 2019 from Andrew Koopmans, Executive
Director, Association of Municipal Managers, Clerks and Treasurers of Ontario (AMCTO)
re: Mark DesLauriers - Graduation from AMCTO's Executive Diploma in Municipal
Management be received.
2. That Mark DesLauriers be recognized for receiving AMCTO's Executive Diploma in
Municipal Management under the Mayor's signature.
Carried.
7. Public Meetings:
None
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Council Meeting Minutes — Wednesday, April 24, 2019.
11. Open Forum
None.
9. Presentations:
a) Michael Cullip, Director, Manager -Transportation and Municipal Engineering; David
Perks, Transportation Planner, Project Manager, Tatham Engineering re: Road
Network Plan Project Overview.
Motion No. C190424-13
Moved by Greenlaw, Seconded by Scott
Be it resolved that the presentation dated April 24, 2019 and provided by Michael Cullip,
Director, Manager -Transportation and Municipal Engineering; David Perks,
Transportation Planner, Project Manager, Tatham Engineering; and Shawn Binns,
Director, Operations and Community Services re: Road Network Plan Project Overview
be received.
Carried.
12. Reports of Municipal Officers:
a) Report No. F12019-10, Janice MacDonald, Accounting Clerk re: Statement of Accounts,
Quarter 1- 2019, Jan 1, 2019 — Mar 31, 2019.
Motion No. C190424-14
Moved by Scott, Seconded by Greenlaw
Be it resolved
1. That Report No. F12019-10, Janice MacDonald, Accounting Clerk re: Statement of
Accounts, Quarter 1- 2019, Jan 1, 2019 — Mar 31, 2019 be received for information only.
2. That the accounts for Quarter 1 - 2019 totaling $14,127,289.07 be received.
Carried.
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Council Meeting Minutes — Wednesday, April 24, 2019.
Report No. CAO2019-1, Robin Dunn, CAO re: Decisions Made During Restricted
Act Period (Lame Duck).
Motion No. C190424-15
Moved by Greenlaw, Seconded by Scott
Be it resolved that Report No. CAO2019-1, Robin Dunn, CAO re: Decisions Made During
Restricted Act Period (Lame Duck) be received for information only.
Carried.
13. Reports of Members of Council:
g) Deputy Mayor Jermey re: Municipal Accommodations Tax (MAT).
Motion No. C190424-16
Moved by Scott, Seconded by Greenlaw
Be it resolved
That the verbal information presented by Deputy Mayor Jermey re: Municipal
Accommodations Tax (MAT) be received.
That staff report back to Council on the matter.
Carried.
12. Reports of Municipal Officers:
b) Report No. CS2019-7, Jennifer Whitley, Coordinator, Economic Development/
Communications re: 2019 Annual Economic Development Work Plan.
Motion No. C190424-17
Moved by Keane, Seconded by Jermey
Be it resolved
1. That Report No. CS2019-7, Jennifer Whitley, Coordinator, Economic Development/
Communications re: 2019 Annual Economic Development Work Plan be received
and adopted.
2. That the 2019 Economic Development Work Plan be adopted as presented.
3. That staff complete an annual report in Q1 2020 to Council on progress and results
from the work plan.
4. That staff continue to complete an annual work plan, based on the previous years'
accomplishment and alignment with the Economic Development Strategy and
timeline for consideration by Council in the Q1 of the subsequent year.
Carried.
Page 8 of 24
Council Meeting Minutes — Wednesday, April 24, 2019.
g) Report No. DS2019-42, Curtis Shelswell, Chief Municipal Law Enforcement Officer
re: Towing By-law Appeal.
One (1) member of the public was permitted to address Council.
Motion No. C190424-18
Moved by Jermey, Seconded by Keane
Be it resolved
1. That Report No. DS2019-42, Curtis Shelswell, Chief Municipal Law Enforcement
Officer re: Towing By-law Appeal be received and adopted.
2. That Council deny the request from Scott Craig to reconsider licensing under the
Township's Towing By-law and that staff proceed with Option #1 as outlined in
Report No. DS2018-042.
3. That the applicant be advised of Council's decision under the Chief Municipal Law
Enforcement Officer's signature.
Carried.
15. Communications/Petitions:
d) Correspondence received April 5, 2019 from Donald Cormier, Cormier Towing and
Storage Inc. re: Request for Reconsideration to Allow a Towing Compound Outside
Township Boundaries [Report No. DS2019-22 and Motion No. C190227-18 attached].
Motion No. C190424-19
Moved by Scott, Seconded by Greenlaw
Be it resolved
1. That the correspondence received April 5, 2019 from Donald Cormier, Cormier Towing
and Storage Inc. re: Request for Reconsideration to Allow a Towing Compound Outside
Township Boundaries be received.
2. That, per Motion No. C190227-18, the request to allow a towing compound to operate
outside the provisions of the Towing By -Law be respectfully denied.
3. That the applicant be advised that no further reconsiderations will be considered.
4. That the applicant be advised of Councils decision under the Chief Municipal Law
Enforcement Officer's signature.
Carried.
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Council Meeting Minutes — Wednesday, April 24, 2019.
12.Reports of Municipal Officers:
c) Report No. DS2019-50, Dave Saunders, Manager, Development Engineering re: Pre -
Servicing Agreement for Earthworks with Horseshoe Valley Development (2018) Inc. for
Draft Plan of Subdivision (Horseshoe Ridge Phase 4), Application 2016-SUB-01 [Refer
to Item 17b)].
Motion No. C190424-20
Moved by Keane, Seconded by Veitch
Be it resolved
1. That Report No. DS2019-50, Dave Saunders, Manager, Development Engineering re:
Pre -Servicing Agreement for Earthworks with Horseshoe Valley Development (2018) Inc.
for Draft Plan of Subdivision (Horseshoe Ridge Phase 4), Application 2016-SUB-01 be
received and adopted.
2. That the Township of Oro-Medonte enters into a Pre -Servicing Agreement for Earthworks
with Horseshoe Valley Development (2018) Inc.
3. That the appropriate By-law be brought forward for Council's consideration.
4. That the owner be notified of Council's decision under the Director, Development
Services' signature.
Carried.
f) Report No. DS2019-52, Andria Leigh, Director, Development Services re: Oro-Medonte
Automotive Innovation Park - Request for Amendment to Minister's Directive.
Motion No. C190424-21
Moved by Keane, Seconded by Veitch
Be it resolved
That Report No. DS2019-52, Andria Leigh, Director, Development Services re: Oro-
Medonte Automotive Innovation Park - Request for Amendment to Minister's Directive be
received and adopted.
That staff submit the required correspondence to the County of Simcoe requesting, under
Section 3.9.5 of the County of Simcoe Official Plan, an amendment to the Minister's
Directive dated September 24, 2012.
That the applicant be advised of Council's decision under the Director, Development
Services' signature.
Carried.
Page 10 of 24
Council Meeting Minutes —Wednesday, April 24, 2019.
13. Reports of Members of Council:
Mayor Hughes passed the position of the Chair to the Deputy Mayor.
b) Mayor H.S. Hughes re: Clarification of Process for Building Permits Acceptance.
Motion No. C190424-22
Moved by Greenlaw, Seconded by Scott
Be it resolved that the verbal information presented by Mayor H.S. Hughes and Andria Leigh,
Director, Development Services re: Clarification of Process for Building Permit Acceptance
be received.
Carried.
c) Mayor H.S. Hughes, correspondence dated April 10, 2019 from David Bunston,
President, Braestone Estates Inc. re: Braestone Early Building Permits.
Motion No. C190424-23
Moved by Greenlaw, Seconded by Scott
Be it resolved that the correspondence dated April 10, 2019 from David Bunston, President,
Braestone Estates Inc. and presented by Mayor H.S. Hughes re: Braestone Early Building
Permits be received and referred to staff for a report.
Carried.
Motion No. C190424-24
Moved by Keane, Seconded by Veitch
Be it resolved
1. That the verbal information presented by Mayor H.S. Hughes re: Potential Early Building
Permits be received.
2. That a task force consisting of two members of Council, Councillors Keane and Veitch;
and Mayor H.S. Hughes, as ex officio, be established to work with staff to review process
and opportunities to improve efficiencies and municipal revenues for specific plans of
subdivision.
3. That the task force report back to Council, at their earliest convenience, potentially during
a Council meeting in May, 2019.
Carried.
Mayor Hughes resumed the position of Chair.
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Council Meeting Minutes — Wednesday, April 24, 2019.
12. Reports of Municipal Officers:
h) Report No. ES2019-2, Jennifer Barrick, Environmental Services Technologist re:
Municipal Summary Reports for all Township of Oro-Medonte Drinking Water
Systems — January 1, 2018 to December 31, 2018.
Motion No. C190424-25
Moved by Scott, Seconded by Greenlaw
Be it resolved that Report No. ES2019-2, Jennifer Barrick, Environmental Services
Technologist re: Municipal Summary Reports for Township of Oro-Medonte Drinking Water
Systems — January 1, 2018 to December 31, 2018, which includes reports for Canterbury,
Cedarbrook, Craighurst, Harbourwood, Horseshoe Highlands, Maplewood, Medonte Hills,
Robincrest, Shanty Bay, Sugarbush and Warminster be received
Carried.
e) Report No. OCS2019-13, Justin Metras, Manager, Infrastructure and Capital
Projects re: Award of Tender OCS 2019-005, Supply and Delivery of Three (3)
Tandem Plow/Dump Combination Trucks.
Motion No. C190424-26
Moved by Greenlaw, Seconded by Veitch
Be it resolved
1. That Report No. OCS2019-13, Justin Metras, Manager, Infrastructure and Capital
Projects re: Award of Tender OCS 2019-005, Supply and Delivery of Three (3) Tandem
Plow/Dump Combination Trucks be received and adopted.
2. That Tender OCS 2019-005 Supply and Delivery of Three Tandem Plow/Dump
Combination Trucks be awarded to B&I Complete Truck Centre, in the amount of
$927,900.00 plus HST.
3. That the Director, Operations and Community Services be authorized to execute the
appropriate agreements on behalf of the Township.
4. That the bidders be thanked and notified under the Director, Operations and Community
Services' signature.
Carried.
Page 12 of 24
Council Meeting Minutes —Wednesday, April 24, 2019.
k) Report No. CS2019-6, Janette Teeter, Deputy Clerk re: Township of Oro-Medonte
Fence Viewers, Line Fences Act.
Motion No. C190424-27
Moved by Keane, Seconded by Veitch
Be it resolved
1. That Report No. CS2019-6, Janette Teeter, Deputy Clerk re: Township of Oro-
Medonte Fence Viewers, Line Fences Act be received and adopted.
2. That Council approves the recommendations as outlined in Report No. CS2019-6 as
follows:
• that staff prepare a notice to advertise for a suitable number of appointed
individuals, for Council's consideration, to carry out the provisions of the Act;
• that the Fence Viewers be appointed for the term of Council and that staff, at the
beginning of each term of Council, include Fence Viewer appointments as part of
the committee appointments process;
• that, in the event staff receive an application before the recruitment process is
complete, if required, staff have delegated authority to coordinate an alternate
Fence Viewer.
3. That staff report back to Council at the conclusion of the recruitment process.
Carried.
13. Reports of Members of Council:
e) Councillor Keane re: Update on Simcoe Estates Pathways / Potential Trail.
One (1) member of the public was permitted to address Council.
Motion No. C190424-28
Moved by Veitch, Seconded by Keane
Be it resolved that the information presented by Councillor Keane re: Update on Simcoe
Estates Pathways / Potential Trail be received.
Carried.
Page 13 of 24
Council Meeting Minutes —Wednesday, April 24, 2019.
f) Deputy Mayor Jermey re: Oro-Medonte Sports Hall of Fame.
Motion No. C190424-29
Moved by Keane, Seconded by Scott
Be it resolved
1. That the verbal information presented by Deputy Mayor Jermey re: Oro-Medonte Sports
Hall of Fame be received.
2. That a task force of two members of Council, Deputy Mayor Jermey and Councillor Scott,
and Mayor Hughes, as ex off icio, be established to work with staff in the development of
an Oro-Medonte Sports Hall of Fame.
Carried.
Council recessed.
h) Deputy Mayor Jermey re: Request for Letter of Support to Ministry of Transportation
(MTO) for a Concrete Barrier on Highway 11 Between Lines 11 and 12.
Motion No. C190424-30
Moved by Scott, Seconded by Greenlaw
Be it resolved
1. That the verbal information presented by Deputy Mayor Jermey re: Request for Letter of
Support to Ministry of Transportation (MTO) for a Concrete Barrier on Highway 11
Between Lines 11 and 12 be received.
2. That the request for a letter of support to the Ministry of Transportation (MTO) for a
Concrete Barrier on Highway 11 Between Lines 11 and 12 be approved and sent to the
MTO under the Mayor's signature.
Carried.
i) Councillor Scott re: Opioid Issues.
Motion No. C190424-31
Moved by Jermey, Seconded by Greenlaw
Be it resolved
1. That the verbal information presented by Councillor Scott re: Opioid Occurrences be
received.
2. That the Fire Chief report back to Council on the matter.
Carried.
Page 14 of 24
Council Meeting Minutes — Wednesday, April 24, 2019.
12. Reports of Municipal Officers:
j) Robin Dunn, CAO; Mark DesLauriers, Chief Financial Officer/Treasurer re: Sustainable
Severn Sound (SSS) 2019 Funding [from March 27, 2019 Council meeting].
Motion No. C190424-32
Moved by Veitch, Seconded by Scott
Be it resolved
1. That the verbal information presented by Robin Dunn CAO; re: Sustainable Severn
Sound (SSS) 2019 Funding Reconsideration be received.
2. That the 2019 funding request in the amount up to $10,200 be approved, in principle.
3. That the Chief Financial Officer/Treasurer report back on options to fund the financial
support for the SSS.
Carried.
14.Consent Agenda:
a) Announcements of Interest to the Public:
1. Township of Oro-Medonte, Pitch In Week, April 22-29, 2019.
2. Township of Oro-Medonte, Community Satisfaction Survey.
3. Oro-Medonte Kids Run, Saturday, May 4, 2019, Burl's Creek Event Grounds.
b) Minutes of Nottawasaga Valley Conservation Authority meeting held on Friday, February
22, 2019.
Staff Recommendation: Receive for Information Only.
c) Minutes of Lake Simcoe Region Conservation Authority meeting held on Friday,
February 22, 2019.
Staff Recommendation: Receive for Information Only.
d) Minutes of Barrie Public Library Board meeting held on Thursday, February 28, 2019.
Staff Recommendation: Receive for Information Only.
e) Correspondence from Lake Simcoe Region Conservation Authority (LSRCA) re: 2018
Lake Simcoe Subwatershed Plans, Implementation Report.
Staff Recommendation: Receive for Information Only.
f) Correspondence dated March 27, 2019 from The Honourable Francois -Philippe
Champagne, P.C., M.P., Minister of Infrastructure and Communities re: Gas Tax Fund.
Staff Recommendation: Receive for Information Only.
Page 15 of 24
Council Meeting Minutes —Wednesday, April 24, 2019.
g) Correspondence dated March 26, 2019 from The Corporation of the Municipality of
Brockton re: Requests to Governments of Canada and Province of Ontario to Open the
Application Process for the Bi-Lateral "Investing in Canada Infrastructure Program".
Staff Recommendation: Receive for Information Only.
h) Correspondence dated April 1, 2019 from John Daly, County Clerk, County of Simcoe re:
Oro-Medonte Appointment to the Lake Simcoe Regional Airport Board.
Staff Recommendation: Receive for Information Only.
Correspondence dated April 3, 2019 from County of Simcoe re: Age -Friendly
Business/Organization Guide and Recognition Program.
Staff Recommendation: Receive for Information Only.
j) Correspondence dated April 4, 2019 from Cheryl Gallant, M.P., Renfrew-Nipissing-
Pembroke re: Bill C-68.
Staff Recommendation: Receive for Information Only.
k) Correspondence dated April 8, 2019 from Town of Penetanguishene re: Provincial
Review of Ontario Municipal Partnership Fund (OMPF).
Staff Recommendation: Receive for Information Only.
Correspondence received April 9, 2019 from County of Simcoe Economic Development
Office (EDO) re: Economic Development Training for Elected Officials, May 8, 2019, 9-
11:30 a.m., Council Chambers, County of Simcoe Administration Centre.
Staff Recommendation: Receive for Information Only.
Motion No. C190424-33
Moved by Keane, Seconded by Greenlaw
Be it resolved that the staff recommendations with respect to the items listed under "Consent
Agenda Correspondence" be adopted as printed:
a) Announcements of Interest to the Public:
1. Township of Oro-Medonte, Pitch In Week, April 22-29, 2019.
2. Township of Oro-Medonte, Community Satisfaction Survey.
3. Oro-Medonte Kids Run, Saturday, May 4, 2019, Burl's Creek Event Grounds.
b) Minutes of Nottawasaga Valley Conservation Authority meeting held on Friday, February
22, 2019.
Received for Information Only.
c) Minutes of Lake Simcoe Region Conservation Authority meeting held on Friday, February
22, 2019.
Received for Information Only.
Page 16 of 24
Council Meeting Minutes — Wednesday, April 24, 2019.
d) Minutes of Barrie Public Library Board meeting held on Thursday, February 28, 2019.
Received for Information Only.
e) Correspondence from Lake Simcoe Region Conservation Authority (LSRCA) re: 2018
Lake Simcoe Subwatershed Plans, Implementation Report.
Received for Information Only.
f) Correspondence dated March 27, 2019 from The Honourable Francois -Philippe
Champagne, P.C., M.P., Minister of Infrastructure and Communities re: Gas Tax Fund.
Received for Information Only.
g) Correspondence dated March 26, 2019 from The Corporation of the Municipality of
Brockton re: Requests to Governments of Canada and Province of Ontario to Open the
Application Process for the Bi-Lateral "Investing in Canada Infrastructure Program".
Received for Information Only.
h) Correspondence dated April 1, 2019 from John Daly, County Clerk, County of Simcoe re:
Oro-Medonte Appointment to the Lake Simcoe Regional Airport Board.
Received for Information Only.
Correspondence dated April 3, 2019 from County of Simcoe re: Age -Friendly
Business/Organization Guide and Recognition Program.
Received for Information Only.
j) Correspondence dated April 4, 2019 from Cheryl Gallant, M.P., Renfrew-Nipissing-
Pembroke re: Bill C-68.
Received for Information Only.
k) Correspondence dated April 8, 2019 from Town of Penetanguishene re: Provincial
Review of Ontario Municipal Partnership Fund (OMPF).
Received for Information Only.
1) Correspondence received April 9, 2019 from County of Simcoe Economic Development
Office (EDO) re: Economic Development Training for Elected Officials, May 8, 2019, 9-
11:30 a.m., Council Chambers, County of Simcoe Administration Centre.
Received for Information Only.
Carried.
Page 17 of 24
Council Meeting Minutes — Wednesday, April 24, 2019.
17. By -Laws:
a) By -Law No. 2019-039: A By -Law to Repeal By -Law No. 2015-171, "A By-law to
Continue an Accessibility Advisory Committee And to Repeal By-law No. 2011-027".
b) By -Law No. 2019-042: A By-law to Authorize the Execution of a Pre -Servicing
Agreement with Horseshoe Valley Development (2018) Inc. — Draft Plan of Subdivision
(Phase 4) for Part of Lot 4, Concession 4 (Geographic Township of Oro), Township of
Oro-Medonte, County of Simcoe.
Motion No. C190424-34
Moved by Jermey, Seconded by Scott
Be it resolved that
a) By -Law No. 2019-039: A By -Law to Repeal By -Law No. 2015-171, "A By-law to Continue
an Accessibility Advisory Committee And to Repeal By-law No. 2011-027".
b) By -Law No. 2019-042: A By-law to Authorize the Execution of a Pre -Servicing
Agreement with Horseshoe Valley Development (2018) Inc. — Draft Plan of Subdivision
(Phase 4) for Part of Lot 4, Concession 4 (Geographic Township of Oro), Township of
Oro-Medonte, County of Simcoe.
be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed
by the Mayor.
Carried.
Council recessed.
Page 18 of 24
Council Meeting Minutes — Wednesday, April 24, 2019.
8. Deputations:
a) Cindy Brooke re: Devitt Street, Barr Avenue, Ganton Road, Mackay Street
Maintenance and Future Options; Line 15 North/Bass Lake Road Conditions.
Six (6) member of the public was permitted to address Council.
Motion No. C190424-35
Moved by Jermey, Seconded by Keane
Be it resolved
1. That the correspondence dated March 11, 2019 and presentation provided by Cindy
Brooke re: Devitt Street, Barr Avenue, Ganton Road, Mackay Street Maintenance
and Drainage; and Line 15 North/Bass Lake Road Conditions be received.
2. That Devitt Street, Barr Avenue, Ganton Road, Mackay Street be considered in
conjunction with the Township's Road Network Plan.
3. That staff investigate traffic safety measures along Line 15 and report back to
Council.
4. That staff investigate repair options for the culvert on Devitt Street, including
potential funding options and report back to Council.
5. That the applicant be notified accordingly under the Director, Operations and
Community Services' signature.
Carried.
b) Jen Jermey, Volunteer Event Co -Chair, Relay For Life Barrie/Orillia, The Canadian
Cancer Society re: Request to Waive Permit Fees, 2019 Relay for Life, Friday, June 7,
2019.
A video was presented.
Motion No. C190424-36
Moved by Greenlaw, Seconded by Scott
Be it resolved
1. That the correspondence dated April 8, 2019 and presented by Jen Jermey, Volunteer
Event Co -Chair, Relay For Life Barrie/Orillia, The Canadian Cancer Society re:
Request to Waive Permit Fees, 2019 Relay for Life, Friday, June 7, 2019 be received.
2. That the request to waive the tent permit fee for the 2019 Relay for Life on Friday,
June 7, 2019 in the amount of $300.00 be approved and be funded from the
Council's don ations/grant's allocation.
3. That the applicant be advised of Council's decision under the Clerk's signature.
Carried.
Page 19 of 24
Council Meeting Minutes — Wednesday, April 24, 2019.
15. Communications/Petitions:
c) Correspondence dated April 2, 2019 from Garry Potter re: Application for Temporary
Parking Exemption, July 14, 2019, South Side of Lakeshore Road East Near 23
Lakeshore Road East.
Motion No. C190424-37
Moved by Scott, Seconded by Greenlaw
Be it resolved
1. That the correspondence dated April 2, 2019 from Garry Potter re: Application for
Temporary Parking Exemption, July 14, 2019, South Side of Lakeshore Road East
Near 23 Lakeshore Road East be received.
2. That the temporary parking exemption on July 14, 2019 be approved as follows:
• Lakeshore Road East, south side, 15 metres from Ice Road, westerly for a
distance of 90 metres from 11:00 a.m. until 7:00 p.m.;
• Lakeshore Road East, south side, 1.5 metres from Ice Road, easterly for a
distance of 140 metre from 11:00 a.m. until 7:00 p.m.;
3. That the applicant provide appropriate notification to the Ontario Provincial Police,
local residents and businesses affected.
4. That the applicant provides the Municipal Law Enforcement Division with the names
and contact telephone numbers of individuals who will be in charge during the event,
to allow the Township to contact them should issues arise.
5. And That the Chief Municipal Law Enforcement Officer notify and liaise with the
applicant accordingly.
Carried.
8. Deputations:
c) Robin Baker and Paul Leigh re: Request to Reduce Speed Limit from 80 km to 60 km,
Line 8 North from Bass Lake Sideroad East to Old Barrie Road East.
Motion No. C190424-38
Moved by Scott, Seconded by Greenlaw
Be it resolved
1. That the correspondence dated April 9, 2019 and petition received April 10, 2019 and
presented by Robin Baker and Paul Leigh re: Request to Reduce Speed Limit from 80
km to 60 km, Line 8 North from Bass Lake Sideroad East to Old Barrie Road East be
received and considered in conjunction with the Township's Road Network Plan.
2. That the applicants be notified accordingly under the Director, Operations and Community
Services' signature.
Carried.
Page 20 of 24
Council Meeting Minutes — Wednesday, April 24, 2019.
13. Reports of Members of Council:
Mayor Hughes passed the position of Chair to the Deputy Mayor.
d) Mayor H.S. Hughes; and Councillor Keane re: 200th Anniversary Celebrations.
Motion No. C190424-39
Moved by Veitch, Seconded by Scott
Be it resolved
1. That the verbal information presented by Mayor H.S. Hughes; and Councillor Keane
re: 200th Anniversary Celebrations be received.
2. That Council support, in principle, the ongoing relationship with the City of Toronto
and initiatives to increase awareness and promote visitation to the cultural assets
and historic resources of the Township of Oro-Medonte and the County of Simcoe.
3. That staff work with Mayor Hughes and Councillor Keane in developing a draft
implementation plan, including resource allocations to support the 200th Anniversary
Celebrations, and report back to Council for endorsement.
Carried.
Motion No. C190424-40
Moved by Veitch, Seconded by Keane
Be it resolved
1. That the City of Toronto receive three
Township books:
1. Oro African Church;
(3) complimentary copies of the following
2. Story of Oro;
for an estimated total retail value of $85.95.
2. That the CAO's office coordinate the matter accordingly.
Mayor Hughes resumed the position of Chair.
Carried.
Page 21 of 24
Council Meeting Minutes —Wednesday, April 24, 2019.
12.Reports of Municipal Officers:
d) Report No. OCS2019-12, Brad Robinson, Infrastructure and Capital Projects Coordinator
re: Off -Road Vehicle Use on Municipal Roadways - Review of By -Law No. 2018-045.
Motion No. C190424-41
Moved by Greenlaw, Seconded by Veitch
Be it resolved
1. That Report No. OCS2019-12, Brad Robinson, Infrastructure and Capital Projects
Coordinator re: Off -Road Vehicle Use on Municipal roadways - Review of By -Law No.
2018-045 be received and adopted.
2. That staff review the feasibility of establishing a regional ATV/ORV route through the
Township.
3. That staff be authorized to undertake a community consultation program consisting of two
open houses, an online survey and opportunity for written submissions.
4. That staff report back to Council prior to the expiry of Township By -Law 2018-045.
Carried.
15. Communications/Petitions:
a) Correspondence dated April 3, 2019 from Richard Da Pra re: Request to Change Street
Name from Henry Ball Court to Stefan Court.
Motion No. C190424-42
Moved by Keane, Seconded by Veitch
Be it resolved
1. That the correspondence dated April 3, 2019 from Richard Da Pra re: Request to Change
Street Name from Henry Ball Court to Stefan Court be received.
2. That the request be respectfully denied in accordance with Township Street Naming
Policy POL-PD-1.
3. That the applicant be advised of Council's decision under the Mayor's signature.
Carried.
Page 22 of 24
Council Meeting Minutes — Wednesday, April 24, 2019.
b) Correspondence dated March 29, 2019 from Peter Galloway re: Request to Reduce
Speed Limit, Line 5 North between Highway 11 and 15/16 Sideroad West from 80 km to
60 or 50 km.
Motion No. C190424-43
Moved by Keane, Seconded by Veitch
Be it resolved
1. That the correspondence dated March 29, 2019 from Peter Galloway re: Request to
Reduce Speed Limit, Line 5 North between Highway 11 and 15/16 Sideroad West from
80 km to 60 or 50 km. be received and considered in conjunction with the Township's
Road Network Plan.
2. That the applicant be notified accordingly under the Director, Operations and Community
Services' signature.
Carried.
16.Notice of Motions:
None.
18. Closed Session Items (Unfinished Items):
None.
19.Confirmation By -Law:
a) By -Law No. 2019-038: Being a by-law to confirm the proceedings of the Council
meeting held on Wednesday, April 24, 2019.
Motion No. C190424-44
Moved by Keane, Seconded by Jermey
Be it resolved that By -Law No. 2019-038: Being a by-law to confirm the proceedings of the
Council meeting held on Wednesday, April 24, 2019 be read a first, second and third time,
passed, be engrossed by the Clerk, signed and sealed by the Mayor.
Carried.
Page 23 of 24
Council Meeting Minutes —Wednesday, April 24, 2019.
20.Questions from the Public Clarifying an Agenda Item:
No individuals posed a question.
21. Adjournment:
a) Motion to Adjourn.
Motion No. C190424-45
Moved by Veitch, Seconded by Keane
Be it resolved that we do now adjourn at 9:17 p.m.
Carried.
Page 24 of 24