03 27 2019 Council MinutesWednesday, March 27, 2019
The Township of Oro-Medonte
Council Meeting Minutes
Council Chambers
2018-2022 Council
Present: Mayor H.S. Hughes
Deputy Mayor Scott Jenney
Councillor Ian Veitch
Councillor Scott Macpherson
Councillor Cathy Keane
Councillor Randy Greenlaw
Regrets: Councillor Shawn Scott
Staff Robin Dunn, Chief Administrative Officer
Present: Karen Way, Clerk
Mark DesLauriers, Chief Financial Officer/Treasurer
Time: 8:33 a.m.
Andria Leigh, Director, Development Services
Donna Hewitt, Director, Corporate Services
Shawn Binns, Director, Operations and Community Services
Hugh Murray, Director, Fire & Emergency Services/Fire Chief
Shannon Stewart, Deputy Treasurer/Tax Collector
Justin Metras, Manager, Infrastructure and Capital Projects
Vanessa Cooper, Executive Assistant Mayor & Council and CAO
Curtis Shelswell, Chief Municipal Law Enforcement Officer
Jennifer Whitley, Coordinator, Economic Development/Communications
Jenny Legget, Communications & Public Relations Officer
1. Call to Order - Moment of Reflection:
Mayor H.S. Hughes assumed the Chair, called the meeting to order followed by a moment of
reflection.
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Council Meeting Minutes —Wednesday, March 27, 2019.
b) Motion to Rise and Report.
Motion No. C190327-3
Moved by Greenlaw, Seconded by Jermey
Be it resolved that we do now Rise at 10:19 a.m. and Recess until 11:00 a.m. at which time
we shall Report on the Closed Session Items 4
c) Robin Dunn, CAO re: Personal matters about an identifiable individual (Compensation).
d) Donna Hewitt, Director, Corporate Services re: A position, plan, procedure, criteria or
instruction to be applied to any negotiations related to the municipality (Lake Simcoe
Regional Airport).
e) Andria Leigh, Director, Development Services re: Solicitor -client privilege; Litigation
affecting the municipality (Burl's Creek).
f) Shawn Binns, Director, Operations and Community Services re: Acquisition/disposition of
land (Potential Disposition).
Carried.
c) Robin Dunn, CAO re: Personal matters about an identifiable individual (Compensation).
The following staff were present:
Robin Dunn, Chief Administrative Officer/Acting Clerk
Motion No. C190327-4
Moved by Greenlaw, Seconded by Jermey
Be it resolved that the confidential correspondence dated March 27, 2019 and presented by
Robin Dunn, CAO re: Personal matters about an identifiable individual (Compensation) be
received.
Carried.
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Council Meeting Minutes — Wednesday, March 27, 2019.
e) Andria Leigh, Director, Development Services re: Solicitor -client privilege; Litigation
affecting the municipality (Burl's Creek).
Councillor Greenlaw declared a pecuniary interest on Item 4e) Andria Leigh, Director,
Development Services re: Solicitor -client privilege; Litigation affecting the municipality (Burl's
Creek) as his business has provided ATM Services for this property for over 10 years.
Councillor Greenlaw left the room and did not participate in the discussion or vote on this
item.
The following staff were present:
Robin Dunn, Chief Administrative Officer
Karen Way, Clerk
Andria Leigh, Director, Development Services
Donna Hewitt, Director, Corporate Services
Vanessa Cooper, Executive Assistant Mayor & Council and CAO
Jennifer Whitley, Coordinator, Economic Development/Communications
Motion No. C190327-6
Moved by Veitch, Seconded by Keane
Be it resolved
1. That the confidential verbal information presented by Andria Leigh, Director, Development
Services re: Solicitor -client privilege; Litigation affecting the municipality (Burl's Creek) be
received.
2. That based on the additional technical studies and reports received from Burl's Creek
Event Grounds Inc. related to Applications 2015-OPA-02 and 2015-ZBA-15 and the
analysis and peer reviews completed for the County of Simcoe and the Township of Oro-
Medonte and the modified draft Official Plan Amendment and Zoning By-law Amendment
documents requested by the Township of Oro-Medonte and the County of Simcoe;
3. That the Township is now in a position to support applications 2015-OPA-02 and 2015-
ZBA-15 subject to the execution of an Adaptive Management Plan Agreement and the
posting on the required securities.
4. And that Township legal counsel share this position with the Parties and also with the
Local Planning Appeal Tribunal on Monday April 1, 2019.
Carried.
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Council Meeting Minutes — Wednesday, March 27, 2019.
Motion No. C190327-10
Moved by Greenlaw, Seconded by Jermey
Be it resolved
1. That, per Motion No. HC190318-5 of the March 18, 2019 Heritage Committee meeting,
the 2018-2022 term of Heritage Committee members, including the Chair and Co -Chair,
to assist in their initiatives and responsibilities, receive a complimentary copy of the
following Township books:
1. Kith & Kin;
2. Medonte, A Township Remembered;
3. Hills of Oro;
4. Oro African Church;
5. Story of Oro;
for an estimated total retail value of $739.55.
2. That Mayor H.S. Hughes receive a complimentary copy of Oro African Church for a retail
value of $15.00.
3. That staff coordinate the matter accordingly.
Carried.
Motion No. C190327-11
Moved by Greenlaw, Seconded by Jermey
Be it resolved
1. That, per Motion No. HC190318-6 of the March 18, 2019 Heritage Committee meeting,
the request from the Heritage Committee to allow various organizations to sell Township
books, on consignment, be approved.
2. That staff be authorized to approve the appropriate agreements and coordinate
accordingly.
Carried.
Motion No. C190327-12
Moved by Greenlaw, Seconded by Keane
Be it resolved
1. That, per Motion No. HC190318-7 of the March 18, 2019 Heritage Committee meeting,
Council approves that the Heritage Committee make a request to the Oro-Medonte
Chamber of Commerce to share their table at the Oro World's Fair or other events for the
sale and promotion of the Township books and other historical display.
2. That staff proceed accordingly.
Carried.
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Council Meeting Minutes —Wednesday, March 27, 2019.
8. Deputations:
a) David Johnston re: Present Perspective and Preferred Solutions on the Short Term
Rentals (Airbnb) in Oro Medonte.
Motion No. C190327-16
Moved by Veitch, Seconded by Keane
Be it resolved that the correspondence dated March 19, 2019 and presented by David
Johnston re: Present Perspective and Preferred Solutions on the Short Term Rentals
(Airbnb) in Oro Medonte be received.
Carried.
Councillor Macpherson joined the meeting at 11:30 am.
9. Presentations:
a) Terry Cheaney Vice President, Portfolio Manager, RBC Wealth Management, RBC
Dominion Securities Inc. re: Long -Term Reserve Investment Strategy Review.
Motion No. C190327-17
Moved by Veitch, Seconded by Keane
Be it resolved
1. That the presentation dated March 27, 2019 and provided by Terry Cheaney, Vice
President, Portfolio Manager, RBC Wealth Management, RBC Dominion Securities Inc.
re: Long -Term Reserve Investment Strategy Review be received.
2. That the Chief Financial Officer/Treasurer continue with the implementation of the
updated Investment Policy.
Motion No. C190327-18
Moved by Keane, Seconded by Veitch
Be it resolved that Rule 14.21 a) of Procedural By-law No. 2017-165 be suspended in
order to allow the meeting to proceed past the 4 hour adjournment requirement.
Carried.
Carried.
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Council Meeting Minutes — Wednesday, March 27, 2019.
12.Reports of Municipal Officers:
f) Report No. DS2019-23, Curtis Shelswell, Chief Municipal Law Enforcement Officer re:
Canine Control Exemption Request, 2260 Lakeshore Road E. [from February 27, 2019
Council meeting].
Motion No. C190327-20
Moved by Jermey, Seconded by Greenlaw
Be it resolved
1. That Report No. DS2019-23, Curtis Shelswell, Chief Municipal Law Enforcement Officer
re: Canine Control Exemption Request, 2260 Lakeshore Road E. be received and
adopted.
2. That the letter from Nicole Tryon dated March 3, 2019 be received for information.
3. That Council approve the request from Nicole Tryon of Hanks Heaven & Dog Sanctuary
and that staff proceed with Option #2 as outlined in Report No. DS2019-023.
4. That the applicant be advised of Council's decision under the Chief Municipal Law
Enforcement Officer's signature.
Carried.
a) Report No. OCS2019-10, Shawn Binns, Director, Operations and Community Services re:
Community Hall Upgrades
Motion No. C190327-21
Moved by Jermey, Seconded by Veitch
Be it resolved
1. That Report No. OCS2019-10, Shawn Binns, Director, Operations and Community
Services re: Community Hall Upgrades be received and adopted.
2. That Council authorize and fund 100% of the required 2019 capital works at Eady,
Carley, Hawkestone and Jarratt Community Halls.
3. That, prior to the 2020 Budget, Council undertake a review of the Community Hall model
to meet long term community needs and update the agreements and expectations related
to the Township's Community Hall Boards accordingly.
Carried.
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Council Meeting Minutes —Wednesday, March 27, 2019.
12. Reports of Municipal Officers:
b) Report No. OCS2019-7, Shawn Binns, Director, Operations and Community Services re:
Tender OCS 2018- 013 Turf Maintenance and Roadside Cutting.
Motion No. C190327-23
Moved by Jermey, Seconded by Keane
Be it resolved
1. That Report No. OCS2019-7, Shawn Binns, Director, Operations and Community Services
re: Tender OCS 2018-013 Turf Maintenance and Roadside Cutting be received and adopted.
2. That the following schedules of tender contract OCS2018-13 be awarded to Telford Property
Management for 2019, 2020, and 2021 with option for annual renewal in 2022:
o Schedule "A" Parks, Facilities, and Properties - Grass Cutting and Trimming,
o Schedule "C" Water and Waste Water Facilities,
o Schedule "D" Roadside Cutting,
o Schedule "E" Parks, Facilities, and Properties - Fertilization and Aeration.
3. That the Director of Operations and Community Services be authorized to execute the
appropriate agreements on behalf of the Township.
4. That the bidders be thanked and notified under the Director of Operations and Community
Services' signature.
Carried.
c) Report No. OCS2019-8, Justin Metras, Manager, Infrastructure and Capital Projects re:
Supply and delivery of two (2) 2019 4x4 extended cab pick-up trucks and 3/4 ton 4x4 crew
cab truck.
Motion No. C190327-24
Moved by Veitch, Seconded by Keane
Be it resolved
1. That Report No. OCS2019-8, Justin Metras, Manager, Infrastructure and Capital Projects re:
Supply and delivery of two (2) 2019 4x4 extended cab pick-up trucks and 3/4 ton 4x4 crew cab
truck be received and adopted.
2. That the Request for Quotation OCS2019-04 for supply and deliver of two (2) 2019 4x4
extended cab pick-up trucks be awarded to Tom Smith Chevrolet in the amount of
$68,881.90 plus HST.
3. That Request for Quotation OCS2019-06 supply and deliver of one (1) 2019 3/4 ton 4x4 crew
cab pick-up truck be award to Bourgeois Motors Limited in the amount of $43,448.00 plus
HST.
4. That the Director of Operations and Community Services be authorized to execute the
appropriate agreements on behalf of the Township.
5. That the bidders be thanked and notified under the Director of Operations and Community
Services' signature.
Carried.
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Council Meeting Minutes — Wednesday, March 27, 2019.
15. Communications/Petitions:
a) Correspondence dated March 12, 2019 from Ontario News re: Ontario Launches
$30 Billion Infrastructure Funding Program.
Motion No. C190327-27
Moved by Keane, Seconded by Veitch
Be it resolved
1. That the correspondence dated March 12, 2019 from Ontario News re: Ontario
Launches $30 Billion Infrastructure Funding Program be received.
2. That staff be authorized to submit an application for the rehabilitation of the 15/16
Sideroad and associated works for consideration in the Investing in Canada's
Infrastructure Program up to the project limit of $5 Million.
Carried.
12. Reports of Municipal Officers:
g) Report No. DS2019-34, Curtis Shelswell, Chief Municipal Law Enforcement Officer
re: Property Standards Committee Draft Terms of Reference and Appointment By-
law No. 2019-029 [Refer to Item 17a)j.
Motion No. C190327-28
Moved by Greenlaw, Seconded by Jermey
Be it resolved
1. That Report No. DS2019-34, Curtis Shelswell, Chief Municipal Law Enforcement Officer
re: Property Standards Committee Draft Terms of Reference and Appointment By-law
No. 2019-029 be received and adopted.
2. That staff bring forward the Terms of Reference and Appointment By-law No. 2019-029
for Council's consideration.
Carried.
h) Report No. F12019-4, Mark DesLauriers, Chief Financial Officer/Treasurer; Donna
Hewitt, Director, Corporate Services re: Continuous Improvement Update.
Motion No. C190327-29
Moved by Jermey, Seconded by Greenlaw
Be it resolved that Report No. F12019-4, Mark DesLauriers, Chief Financial
Officer/Treasurer; Donna Hewitt, Director, Corporate Services re: Continuous
Improvement Update be received for information only.
Carried.
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Council Meeting Minutes — Wednesday, March 27, 2019.
m) Report No. 1712019-9, Mark DesLauriers, Chief Financial Officer/Treasurer re:
Development Charge Indexing [to be distributed].
Motion No. C190327-34
Moved by Veitch, Seconded by Keane
Be it resolved
1. That Report No. F12019-9, Mark DesLauriers, Chief Financial Officer/Treasurer re:
Development Charge Indexing be received and adopted.
2. That the Township's development charge be increased as outlined in Report No. F12019-
09.
3. That the said increases shall be effective May 1, 2019.
Carried.
n) Report No. HR2019-3, Tamara Obee, Manager Human Resources/Health & Safety re:
Health & Safety Policy.
Motion No. C190327-35
Moved by Veitch, Seconded by Keane
Be it resolved
1. That Report No. HR2019-3, Tamara Obee, Manager, Human Resources/Health & Safety
re: Health & Safety Policy be received and adopted.
2. That POL-HS-2-01-01 as amended be enacted effective immediately.
3. That the Mayor, CAO and Senior Management Team sign the 2019 Corporate Health &
Safety Policy Statement to be posted in all work areas of the Corporation.
4. That Council considers Health & Safety a key Corporate priority.
Carried.
13.Reports of Members of Council:
a) Updates from Council Representatives — County of Simcoe and Township Partners
and Agencies.
The following members of Council provided updates:
• Mayor H.S. Hughes
• Deputy Mayor Scott Jermey
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Council Meeting Minutes — Wednesday, March 27, 2019.
k) Andrew Deneault, Aggregate Excavation Waverley Uplands, Tiny, March 17, 2019.
Staff Recommendation: Received for Information Only.
1) Jeannine Hutty, Aggregate Excavation Waverley Uplands, Tiny, March 16, 2019.
Staff Recommendation: Received for Information Only.
m) Keith Salt, Aggregate Excabation Waverley Uplands, Tiny, March 15, 2019.
Staff Recommendation: Receive for Information Only.
n) Jackie Penhold, Aggregate Excavation Waverley Uplands, Tiny, March 13, 2019.
Staff Recommendation: Receive for Information Only.
o) Emily Colosimo, Aggregate Excavation Waverley Uplands, Tiny, March 13, 2019.
Staff Recommendation: Receive for Information Only.
p) Anne Learn Sharpe, Aggregate Excavation Waverley Uplands, Tiny, March 11, 2019.
Staff Recommendation: Receive for Information Only.
q) Gabriella Bahadur-Singh, Aggregate Excavation Waverley Uplands, Tiny, March 11,2019,
Staff Recommendation: Receive for Information.
r) Donna Baylis, Aggregate Excavation Waverley Uplands, Tiny, March 8, 2019.
Staff Recommendation: Receive for Information Only.
Motion No. C190327-37
Moved by Keane, Seconded by Jermey
Whereas there has been concern over the quality of the Voters' List for Municipal Elections,
which is not a new phenomenon; and
Whereas the Association of Municipal Clerks and Treasurers of Ontario (AMCTO) has been
advocating for transformational changes to the way that Ontario creates and maintains the
voters' list for municipal elections; and
Whereas the Preliminary List of Electors (PLE) which forms the voters' list in Ontario is
supplied by data from the Municipal Property and Assessment Corporation (MPAC); and
Whereas despite the incremental changes made by the Municipal Property Assessment
Corporation (MAPC), MPAC has limited ability to fix the currency and accuracy issues that
impairs the current process and the voters' list continues to be flawed with data inaccuracies
and outdated information; and
Whereas a transformational solution to the way that voters' lists for municipal elections is
created and managed is required;
Now Therefore be it Resolved:
1. The Council of the Corporation of Oro-Medonte supports the re-establishment of themulti-
stakeholder working group between the Ministry of Municipal Affairs, Ministry of Finance,
AMCTO, MPAC, and Elections Ontario in exploring and identifying ways to create and
maintain the voters' list for municipal elections;
2. Council requests an update be provided from this voters' list working group on the
transformational solutions being discussed;
3. That a copy of this motion respecting the Voters' List for Municipal Elections be circulated
to all municipalities in Ontario, the Association of Municipalities of Ontario (AMO),
AMCTO, MPAC, Elections Ontario, the Minister of Municipal Affairs, and the Minister of
Finance.
Carried.
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Council Meeting Minutes — Wednesday, March 27, 2019.
o) Emily Colosimo, Aggregate Excavation Waverley Uplands, Tiny, March 13, 2019
Received for Information Only.
p) Anne Learn Sharpe, Aggregate Excavation Waverley Uplands, Tiny, March 11, 2019
Received for Information Only.
q) Gabriella Bahadur-Singh, Aggregate Excavation Waverley Uplands, Tiny, March 11, 2019
Received for Information Only.
r) Donna Baylis, Aggregate Excavation Waverley Uplands, Tiny, March 8, 2019
Received for Information Only.
Carried.
15. Communications/Petitions:
b) Correspondence dated March 19, 2019 from Precious Paws Rescue re: Golf Fore Dogs
Donation Request
Motion No. C190327-39
Moved by Keane, Seconded by Jermey
Be it resolved
1. That the correspondence dated March 19, 2019 from Precious Paws Rescue re: Golf
Fore Dogs Donation Request be received.
2. That the Manager, Human Resources/Health & Safety liaise with the applicant
accordingly to donate a Township item.
Carried.
16. Notice of Motions:
IAT"
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Council Meeting Minutes — Wednesday, March 27, 2019.
21. Adjournment:
a) Motion to Adjourn.
Motion No. C190327-42
Moved by Greenlaw, Seconded by Jermey
Be it resolved that we do now adjourn at 2:19 p.m.
Carried.
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