03 18 2019 Heritage Committee MinutesTZ hip of
Proud Heritage, Exciting Future
Monday, March 18, 2019
The Township of Oro-Medonte
Heritage Committee
Meeting Minutes
Robinson Room
Present: Mayor H.S. Hughes
Councillor Cathy Keane, Chair
Councillor [an Veitch, Vice -Chair
Chris Eaves
Ruth Fountain
Dorothy Moore
Kayla Thibeault (arrived C 6:04 p.m.)
Bob Tudhope
Time: 6:00 p.m.
Staff Present: Andria Leigh, Director, Development Services; Shawn Binns, Director,
Operations & Community Services; Catherine McLean, Planner; Janette
Teeter, Supervisor, Clerk's Services/Deputy Clerk
1. Opening of Meeting by Deputy Clerk
The meeting was called to order.
2. Appointment of Chair and Vice -Chair
Motion No. HC190318-1
Moved by Fountain, Seconded by Tudhope
It is recommended
1. That, for the years 2019 and 2020, Councillor Keane be appointed as Chair and
Councillor Veitch be appointed as Vice Chair;
2. That, for the years 2021 and 2022, Councillor Veitch be appointed as Chair and
Councillor Keane be appointed as Vice Chair;
for the 2018-2022 term of Council.
Carried.
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Heritage Committee Minutes — Monday, March 18, 2019.
3. Agenda Approval:
a) Motion to Approve the Agenda.
Motion No. HC190318-2
Moved by Eaves, Seconded by Fountain
It is recommended that the agenda for the Heritage Committee meeting held on
Monday, March 18, 2019 be received and approved.
Carried.
Councillor Veitch assumed the Chair.
4. Disclosure of Pecuniary Interest:
None declared.
5. Approval of Minutes of Previous Meeting:
a) Minutes of Heritage Committee meeting held on Monday, June 18, 2018.
Motion No. HC190318-3
Moved by Moore, Seconded by Fountain
It is recommended that the draft minutes of Heritage Committee meeting held on
Monday, June 18, 2018 be received and approved as printed and circulated.
Carried.
6. Reports of Members of Council/Municipal Officers/Committee Members:
a) Councillor Keane, re: Introduction of Members.
Introductions of the Committee members, members of Council and staff were made.
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Heritage Committee Minutes — Monday, March 18, 2019.
b) Heritage Committee Orientation (items 6b - 6g)
Janette Teeter, Deputy Clerk re:
1. By -Law No. 2017-165, Procedural By -Law;
2. By -Law No. 2019-005, Remuneration By -Law;
3. Appointment Acknowledgement and Confidentiality Agreement;
4. Policy POL-AODA-4, Accessibility Policy.
c) Shawn Binns, Director, Operations & Community Services re: History of the Oro-
Medonte Heritage Committee and 2014-2018 Committee Work Plan.
d) Andria Leigh, Director, Development Services; Shawn Binns, Director, Operations &
Community Services re:
1. By -Law No 2019-021, Heritage Committee By-law;
2. Policy # POL-PR-013, Municipal Heritage Register Policy;
• Municipal Register - Listed and Designated Heritage Properties;
3. Provincial and Municipal Heritage Legislation;
• Ontario Heritage Act;
• County of Simcoe Official Plan Excerpt;
• Township of Oro-Medonte Official Plan Excerpt;
• Ministry of Tourism, Culture and Sport, Project Information Forms (PIC), Monthly
List of Archaeological Projects.
e) Andria Leigh, Director, Development Services; Shawn Binns, Director, Operations &
Community Services re: Resources:
Ministry of Tourism, Culture and Sport Heritage Toolkit Box:
• Municipal Heritage Committees — Establishing and Sustaining an Effective
Heritage Committee;
• Your Community Your Heritage Your Committee;
• Heritage Property Evaluation;
• Designating Heritage Properties.
f) Andria Leigh, Director, Development Services; Shawn Binns, Director, Operations &
Community Services re: Committee Discussion on 2019-2022 Strategic Work Plan.
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Heritage Committee Minutes — Monday, March 18, 2019.
g) Shawn Binns, Director, Operations & Community Services re: Evolution of Oro African
Church.
Motion No. HC190318-4
Moved by Thibeault, Seconded by Eaves
It is recommended that the information presented for Items 6b) to 6g) re: Heritage
Committee Orientation be received.
Carried.
h) Dorothy Moore re: Township of Oro-Medonte Books.
Motion No. HC190318-5
Moved by Eaves, Seconded by Tudhope
It is recommended to Council
1. That the 2018-2022 term of Heritage Committee members, including the Chair and
Co -Chair, to assist in their initiatives and responsibilities, receive a complimentary
copy of the following Township books:
1. Kith & Kin;
2. Medonte, A Township Remembered;
3. Hills of Oro;
4. Oro African Church;
5. Story of Oro;
for an estimated total retail value of $739.55.
2. That Mayor H.S. Hughes receive a complimentary copy of Oro African Church for a
retail value of $15.00.
3. That staff coordinate the matter accordingly.
Carried.
Motion No. HC190318-6
Moved by Thibeault, Seconded by Eaves
It is recommended to Council
1. That the request from the Heritage Committee to allow various organizations to sell
Township books, on consignment, be approved.
2. That staff be authorized to approve the appropriate agreements and coordinate
accordingly.
Carried.
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Heritage Committee Minutes — Monday, March 18, 2019.
Motion No. HC190318-7
Moved by Fountain, Seconded by Moore
It is recommended to Council
1. That the Heritage Committee make a request to the Oro-Medonte Chamber of
Commerce to share their table at the Oro World's Fair or other events for the sale
and promotion of the Township books and other historical displays.
2. That staff coordinate accordingly.
Carried.
7. Communications:
a) Correspondence from Community Heritage Ontario (CHO) re: Quarterly Publication,
Winter 2019.
Motion No. HC190318-8
Moved by Thibeault, Seconded by Eaves
It is recommended that the correspondence from Community Heritage Ontario (CHO)
re: Quarterly Publication, Winter 2019 be received.
Carried.
b) Correspondence from The Orillia Museum of Art & History (OMAH), Winter Edition
2019.
Motion No. HC190318-9
Moved by Tudhope, Seconded by Eaves
It is recommended that the correspondence from The Orillia Museum of Art & History
(OMAH), Winter Edition 2019 be received.
Carried.
8. Next Meeting Date:
Monday, April 15, 2019.
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Heritage Committee Minutes -- Monday, March 18, 2019.
9. Adjournment:
a) Motion to Adjourn.
Motion No. HC190318-10
Moved by Thibeault, Seconded by Moore
It is recommended that we do now adjourn at 8:04 p.m.
Carried.
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Councillor Keane, Chair Jan a Teeter, Deputy Clerk
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