Loading...
03 13 2019 Council Mintues`-OA'N^=' Township of Proud Heritage, Exciting Futwe Wednesday, March 13, 2019 The Township of Oro-Medonte Council Meeting Minutes Council Chambers 2018-2022 Council Present: Mayor H.S. Hughes Deputy Mayor Scott Jermey Councillor Ian Veitch Councillor Scott Macpherson Councillor Cathy Keane Councillor Shawn Scott Councillor Randy Greenlaw Time: 9:02 a.m. Staff Robin Dunn, Chief Administrative Officer Present: Karen Way, Clerk Mark DesLauriers, Chief Financial Officer/Treasurer Andria Leigh, Director, Development Services Donna Hewitt, Director, Corporate Services Shawn Binns, Director, Operations and Community Services Hugh Murray, Director, Fire & Emergency Services/Fire Chief Justin Metras, Manager, Infrastructure and Capital Projects Jenny Legget, Communications & Public Relations Officer Vanessa Cooper, Executive Assistant Mayor & Council and CAO Roz Llewellyn, Coordinator, Community Recreation Sandie Leonard, Operations and Community Services Assistant 1. Call to Order - Moment of Reflection: Mayor H.S. Hughes assumed the Chair, called the meeting to order followed by a moment of reflection. Page 1 of 16 Council Meeting Minutes —Wednesday, March 13, 2019. 2. Adoption of Agenda: a) Motion to Adopt the Agenda. Motion No. C190313-1 Moved by Veitch, Seconded by Macpherson Be it resolved that the agenda for the Council meeting of Wednesday, March 13, 2019 be received and adopted, as amended, to add Item 13d) Mayor H.S. Hughes re: Simcoe County Tourism Development Fund Grant Application; That correspondence with respect to Items 8b) and 12a) be received: 1. Bob and Pat Richards dated March 12, 2019; 2. Carol Bosman dated March 12, 2019. And that correspondence dated March 12, 2019 from Paul and Lorraine Lane re Item 8a) be received. Carried. 3. Disclosure of Pecuniary Interest: Deputy Mayor Jermey declared a pecuniary interest on two of the requests within Item 12f) Shawn Binns, Director, Operations and Community Services, re: 2019 Grant and Subsidy Requests — Budget Allocation as he shows cattle at the Coldwater and Oro World's Fairs and receives a cheque for doing so. Councillor Jermey left the table during the discussions and did not participate in the discussion or vote on the matters of the Coldwater & District Agricultural Society and Oro Agricultural Society. 4. Closed Session Items: a) Motion to go In Closed Session. Motion No. C190313-2 Moved by Veitch, Seconded by Macpherson Be it resolved that we do now go in Closed Session at 9:04 a.m. to discuss • Solicitor -client privilege (Procurement); • Acquisition/disposition of land (Potential Disposition). Carried. Page 2 of 16 Council Meeting Minutes —Wednesday, March 13, 2019. b) Motion to Rise and Report. Motion No. C190313-3 Moved by Keane, Seconded by Macpherson Be it resolved that we do now Rise at 10:03 a.m. at which time we shall Report on the Closed Session Item 4d) Robin Dunn, CAO re: Acquisition/disposition of land (Potential Disposition) and that Closed Session Item 4c) Robin Dunn, CAO re: Solicitor -client privilege (Procurement) be brought forward to Item 18 Closed Session Items (Unfinished Items). Carried. d) Robin Dunn, CAO re: Acquisition/disposition of land (Potential Disposition). The following staff were present: Robin Dunn, Chief Administrative Officer; Karen Way, Clerk; Andria Leigh, Director, Development Services; Donna Hewitt, Director, Corporate Services; Shawn Binns, Director, Operations and Community Services; Justin Metras, Manager, Infrastructure and Capital Projects Jenny Legget, Communications & Public Relations Officer Vanessa Cooper, Executive Assistant Mayor & Council and CAO Roz Llewellyn, Coordinator, Community Recreation Motion No. C190313-4 Moved by Scott, Seconded by Keane Be it resolved that the confidential verbal information presented by Robin Dunn, CAO and Mayor H.S. Hughes re: Acquisition/disposition of land (Potential Disposition) be received. Carried. 5. Minutes of Council and Committees: a) Minutes of Council meeting held on Wednesday, February 27, 2019. Motion No. C190313-5 Moved by Scott, Seconded by Jermey Be it resolved that the draft minutes of the Council meeting held on Wednesday, February 27, 2019 be received and adopted as printed and circulated. Carried. Page 3 of 16 Council Meeting Minutes — Wednesday, March 13, 2019. 6. Recognition of Achievements: None. 7. Public Meetings: None. 8. Deputations: a) Kim Pressnail re: Best Practices and Lessons Learned in Licensing Based on the Experiences of The Town of The Blue Mountains and From Responsible Short Term Rental (Airbnb) Operators in Oro-Medonte. Motion No. C190313-6 Moved by Jermey, Seconded by Scott Be it resolved that the correspondence dated March 3, 2019 and presentation dated March 13, 2019 and provided by Kim Pressnail re: Best Practices and Lessons Learned in Licensing Based on the Experiences of The Town of The Blue Mountains and From Responsible Short Term Rental (Airbnb) Operators in Oro-Medonte be received. Carried. b) Patricia Shellswell, on behalf of Edgar Community Hall Board re: Edgar Community Hall. Motion No. C190313-7 Moved by Greenlaw, Seconded by Scott Be it resolved that the correspondence dated March 4, 2019 and report dated March 13, 2019 and provided by Patricia Shellswell, on behalf of Edgar Community Hall Board re: re: Edgar Community Hall be received and considered in conjunction with Item 12a). Carried. 9. Presentations: None. Page 4 of 16 Council Meeting Minutes —Wednesday, March 13, 2019. 10.Identification From the Public of an Agenda Item of Interest: Provides an opportunity for members of the public to identify an agenda item which the public member may request be brought forward and considered earlier in the meeting. 11.Open Forum: Four (4) individuals provided comments with respect to Item 8a). Four (4) individuals provided comments with respect to Item 12a). One (1) individual provided comments with respect to Item 12c). 12.Reports of Municipal Officers: a) Report No. OCS2019-1, Shawn Binns, Director, Operations and Community Services re: Community Hall Upgrades — 2019 Update [from January 16, 17, 18, 2019 Special Council meeting]. [Refer to Items 14 j) and k)]. Motion No. C190313-8 Moved by Jermey, Seconded by Scott Whereas the Edgar Community Hall was built in 1903; Whereas the Edgar Community Hall requires $184,200 of immediate work and repair within 2019; Whereas the Township of Oro-Medonte's community halls require $339,360 of works and repairs within 2019; Whereas the Edgar Community Hall has $3,243 of reserve funds as of December 31, 2018; Now therefore be it resolved: 1. That the Township offer to sell/lease the Edgar Community Hall to the Edgar Community for a nominal fee; 2. That the Director of Operations & Community Services be authorized to negotiate the terms of the sale/lease agreement and associated business plan with the Edgar Community group with a report back to Council; 3. That the offer to sell/lease of the Edgar Community Hall opportunity be extended until June 30, 2019; and 4. That the Township's municipal Heritage Committee review the feasibility of protections under the Ontario Heritage Act for the Edgar Hall and proceed with the required cultural heritage assessment. Unanimously Carried. Page 5 of 16 Council Meeting Minutes — Wednesday, March 13, 2019. Motion No. C190313-9 Moved by Scott, Seconded by Veitch Be it resolved 1. That the presentation Township Community Hall Upgrades dated March 13, 2019 as presented by Shawn Binns, Director of Operations & Community Services, be received; and 2. That staff prepare updated estimates for the immediate required works at Carley, Eady, Jarratt and Hawkstone Community Halls be undertaken as identified in the 2019 budget allocation, and that work continue to be undertaken to development plans for sustainability to address future works. Carried. b) Report No. F12019-3, Mark DesLauriers, Chief Financial Officer/Treasurer re: Financial Executive Summary Report — Q4 2018. Motion No. C190313-10 Moved by Greenlaw, Seconded by Scott Be it resolved that Report No. F12019-3, Mark DesLauriers, Chief Financial Officer/Treasurer re: Financial Executive Summary Report — Q4 2018 be received for information only. Carried. c) Report No. OCS2019-4, Roz Llewellyn, Coordinator, Community Recreation re: Oro- Medonte Minor Soccer— Burl's Creek Event Grounds Lease. Motion No. C190313-11 Moved by Scott, Seconded by Jermey Be it resolved 1. That Report No. OCS2019-4, Roz Llewellyn, Coordinator, Community Recreation re: Oro- Medonte Minor Soccer— Burl's Creek Event Grounds Lease be received and adopted. 2. That Council authorize the renewal of the license agreements with Burl's Creek Event Grounds and the Oro-Medonte Minor Soccer Association for the 2019 soccer season. 3. That the Director, Operations & Community Services be authorized to execute the Temporary License Agreements. 4. That Burl's Creek Event Grounds and Oro-Medonte Minor Soccer be advised of Council's decision under the Director, Operations and Community Services' signature. Carried. Page 6 of 16 Council Meeting Minutes — Wednesday, March 13, 2019. d) Report No. OCS2019-5, Shawn Binns, Director, Operations & Community Services re: Huronia Nurse Practitioner Led Clinic Lease Renewal. Motion No. C190313-12 Moved by Veitch, Seconded by Macpherson Be it resolved 1. That Report No. OCS2019-5, Shawn Binns, Director, Operations & Community Services re: Huronia Nurse Practitioner Led Clinic Lease Renewal be received and adopted. 2. That Council renew the draft lease agreement with the Huronia Nurse Practitioner Led Clinic for the five year period commencing on March 1, 2019 and ending on February 28, 2024. 3. That the Mayor and Clerk be authorized to execute the lease agreement. 4. That the Huronia Nurse Practitioner Led Clinic be advised of Council's decision under the Director, Operations and Community Services' signature. Carried. e) Report No. OCS2019-6, Justin Metras, Manager, Infrastructure and Capital Projects re: Award of Tenders OCS2019-01 Road Rehabilitation - Various Locations; and OCS2019- 02 Micro -Surfacing - Various Locations. Motion No. C190313-13 Moved by Macpherson, Seconded by Veitch Be it resolved 1. That Report No. OCS2019-6, Justin Metras, Manager, Infrastructure and Capital Projects re: Award of Tenders OCS2019-01 Road Rehabilitation - Various Locations; and OCS2019-02 Micro -Surfacing - Various Locations be received and adopted. 2. That Tender OCS 2019-01 Road Rehabilitation — Various Locations be awarded to Georgian Paving Limited in the amount of $2,075,655.30 plus HST. 3. That Tender OCS 2019-02 — Micro -surfacing — Various Locations be awarded to Duncor Enterprises Inc. in the amount of $436,652.00 plus HST. 4. That the Director, Operations and Community Services be authorized to execute the appropriate agreements on behalf of the Township; 5. That staff report back on the progress of the 2019 Pavement Management Program through the corporate monthly project update report. 6. That the Bidders be thanked and notified under the Director, Operations and Community Services' signature. Carried. Page 7 of 16 Council Meeting Minutes — Wednesday, March 13, 2019. Motion No. C190313-14 Moved by Veitch, Seconded by Macpherson Be it resolved that Rule 14.21 a) of Procedural By-law No. 2017-165 be suspended in order to allow the meeting to proceed past the 4 hour adjournment requirement. Carried. f) Shawn Binns, Director, Operations and Community Services, re: 2019 Grants and Subsidy Requests — Budget Allocation Deputy Mayor Jermey declared a pecuniary interest on two of the requests within Item 12f) Shawn Binns, Director, Operations and Community Services, re: 2019 Grant and Subsidy Requests — Budget Allocation as he shows cattle at the Coldwater and Oro World's Fairs and receives a cheque for doing so. Councillor Jermey left the table during the discussions and did not participate in the discussion or vote on the matters of the Coldwater & District Agricultural Society and Oro Agricultural Society. Motion No. C190313-15 Moved by Macpherson, Seconded by Veitch Be it resolved 1. That the correspondence presented by Shawn Binns, Director, Operations and Community Services, re: 2019 Grant and Subsidy Requests - Budget Allocation be received. 2. That the 2019 Grant Requests be approved in the following amounts: User Group Amount Approved A Coldwater & District Agricultural Society $200.00 Grant B Copeland Forest Friends Association $750.00 Grant C Doors Open N/A D Oro A ricultural Society* $500.00 Grant $1,715.00 Subsidy E Oro Horticultural Society $2,000 Grant $2,777 Subsidy F Oro Station Community Hall $3,000 Grant G Rugby Community Hall $2,500 Grant H Shanty Bay Firefighters $408 Subsidy I Think Pink RVH Tournament Nil 3. And That the applicants be notified of Council's decision under the Mayor's signature. Carried. Page 8 of 16 Council Meeting Minutes —Wednesday, March 13, 2019. 13. Reports of Members of Council: a) Updates from Council Representatives — County of Simcoe and Township Partners and Agencies. The following members of Council provided updates: Mayor H.S. Hughes Deputy Mayor Scott Jermey Councillor Scott Macpherson Councillor Shawn Scott b) Mayor H.S. Hughes re: Line 15 North/Highway 12 to Old Barrie Road East - Traffic Challenges. Motion No. C190313-16 Moved by Jermey, Seconded by Scott Be it resolved that the verbal information presented by Mayor H.S. Hughes re: Line 15 North/Highway 12 to Old Barrie Road East -Traffic Challenges be received. Carried. c) Deputy Mayor Jermey re: Association of Municipalities of Ontario (AMO) Training Opportunities, Land Use Planning, Beyond the Basics. Motion No. C190313-17 Moved by Scott, Seconded by Greenlaw Be it resolved 1. That the correspondence presented by Deputy Mayor Jermey re: Association of Municipalities of Ontario (AMO) Training Opportunities, Land Use Planning, Beyond the Basics be received. 2. That Deputy Mayor Jermey and Councillors Veitch, Keane and Greenlaw be authorized to attend. 3. That the CAO's office RSVP accordingly. Carried. Page 9 of 16 Council Meeting Minutes —Wednesday, March 13, 2019. d) Mayor H.S. Hughes re: Simcoe County Tourism Development Fund Grant Application. Motion No. C190313-18 Moved by Scott, Seconded by Greenlaw Be it resolved 1. That the information as available from the County of Simcoe and Tourism Simcoe County and presented by Mayor H.S. Hughes re: Simcoe County Tourism Development Fund Grant Application be received. 2. That the Director, Corporate Services proceed accordingly and report back to Council. Carried. 14. Consent Agenda: a) Announcements of Interest to the Public: 1. Carley Community Hall, Pancake Breakfast, Saturday, April 20, 2019, 9a.m. - 11:00a.m. b) Minutes of Barrie Public Library Board meeting held on Thursday, January 24, 2019. Staff Recommendation: Receive for Information Only. c) Minutes of Lake Simcoe Region Conservation Authority meeting held on Friday, January 25, 2019. Staff Recommendation: Receive for Information Only. d) Minutes of Nottawasaga Valley Conservation Authority meeting held on Friday, January 25, 2019. Staff Recommendation: Receive for Information Only. e) Correspondence dated February 11, 2019 from Terry Young, Vice -President, Policy, Engagement and Innovation, Independent Electricity System Operator (IESO) re: Electricity Solutions. Staff Recommendation: Receive for Information Only. f) Correspondence dated February 19, 2019 from John Daly, County Clerk, County of Simcoe re: City of Barrie Appointments to the Lake Simcoe Regional Airport Board. Staff Recommendation: Receive for Information Only. g) Correspondence dated February 19, 2019 from Town of Newmarket re: Bill 66, Restoring Ontario's Competitiveness Act, 2018. Staff Recommendation: Receive for Information Only. Page 10 of 16 Council Meeting Minutes —Wednesday, March 13, 2019. h) Correspondence dated February 26, 2019 from Township of South Stormont re: Provincial Review of Ontario Municipal Partnership Fund (OMPF) Staff Recommendation: Receive for Information Only. Correspondence dated February 26, 2019 from Jamie McGarvey, President, Association of Municipalities of Ontario (AMO) re: Taking Action for Universal Broadband Access. Staff Recommendation: Receive for Information Only. j) Correspondence dated February 28, 2019 from Carol Montgomery re: Edgar Community Hall. Staff Recommendation: Receive and Consider in Conjunction with Item 12a). k) Correspondence dated March 6, 2019 from Diane Gratrix & Leanne Sharp, Mahogany & Maple re: Edgar Community Hall. Staff Recommendation: Receive and Consider in Conjunction with Item 12a). Correspondence dated March 1, 2019 from George Cornell, Mayor, Township of Tiny re: Ensuring Ontarians Have Enough Money to Feed Themselves and their Families. Staff Recommendation: Receive for Information Only. Motion No. C190313-19 Moved by Greenlaw, Seconded by Scott Be it resolved that the staff recommendations with respect to the items listed under "Consent Agenda Correspondence" be adopted as printed: a) Announcements of Interest to the Public: 1. Carley Community Hall, Pancake Breakfast, Saturday, April 20, 2019, 9a.m. - 11:00a.m. b) Minutes of Barrie Public Library Board meeting held on Thursday, January 24, 2019. Received for Information Only. c) Minutes of Lake Simcoe Region Conservation Authority meeting held on Friday, January 25, 2019. Received for Information Only. d) Minutes of Nottawasaga Valley Conservation Authority meeting held on Friday, January 25, 2019. Received for Information Only. e) Correspondence dated February 11, 2019 from Terry Young, Vice -President, Policy, Engagement and Innovation, Independent Electricity System Operator (IESO) re: Electricity Solutions. Received for Information Only. Page 11 of 16 Council Meeting Minutes —Wednesday, March 13, 2019. f) Correspondence dated February 19, 2019 from John Daly, County Clerk, County of Simcoe re: City of Barrie Appointments to the Lake Simcoe Regional Airport Board. Received for Information Only. g) Correspondence dated February 19, 2019 from Town of Newmarket re: Bill 66, Restoring Ontario's Competitiveness Act, 2018. Received for Information Only. h) Correspondence dated February 26, 2019 from Township of South Stormont re: Provincial Review of Ontario Municipal Partnership Fund (OMPF) Received for Information Only. i) Correspondence dated February 26, 2019 from Jamie McGarvey, President, Association of Municipalities of Ontario (AMO) re: Taking Action for Universal Broadband Access. Received for Information Only y. j) Correspondence dated February 28, 2019 from Carol Montgomery re: Edgar Community Hall. Received and Considered in Conjunction with Item 12a). k) Correspondence dated March 6, 2019 from Diane Gratrix & Leanne Sharp, Mahogany & Maple re: Edgar Community Hall. Received and Considered in Conjunction with Item 12a). 1) Correspondence dated March 1, 2019 from George Cornell, Mayor, Township of Tiny re: Ensuring Ontarians Have Enough Money to Feed Themselves and their Families. Received for Information Only. Carried. 15. Communications/Petitions: a) Correspondence dated February 11, 2019 from Catherine Oosterbaan, Ministry of Agriculture, Food and Rural Affairs (OMAFRA) re: Community Economic Development 101, Workshop for Municipal Councillors & Volunteers. Motion No. C190313-20 Moved by Scott, Seconded by Greenlaw Be it resolved 1. That the correspondence dated February 11, 2019 from Catherine Oosterbaan, Ministry of Agriculture, Food and Rural Affairs (OMAFRA) re: Community Economic Development 101, Workshop for Municipal Councillors & Volunteers be received. 2. That Mayor H.S. Hughes and Councillors Veitch, Keane, Macpherson and Greenlaw be authorized to attend. 3. That the CAO's Office RSVP accordingly. Carried. Page 12 of 16 Council Meeting Minutes —Wednesday, March 13, 2019. b) Correspondence dated February 25, 2019 from Mayor Don Allen, Township of Springwater re: Annual Log -Sawing Contest - Elmvale Maple Syrup Festival, Saturday, April 27, 2019. Motion No. C190313-21 Moved by Scott, Seconded by Greenlaw Be it resolved 1. That the correspondence dated February 25, 2019 from Mayor Don Allen, Township of Springwater re: Annual Log -Sawing Contest - Elmvale Maple Syrup Festival, Saturday, April 27, 2019 be received. 2. That the Township of Oro-Medonte accept the challenge to participate in the Annual Log - Sawing Contest. 3. That Mayor Allen, Township of Springwater, be advised of Council's decision under the Mayor's signature. Carried. 16.Notice of Motions: None. 17. By -Laws: a) By -Law No. 2019-025: A By-law to Authorize the Execution of a Contract between The Township of Oro-Medonte and The Barrie Public Library Board For a Term of One Year And to Repeal By-law No. 2018-034. b) By -Law No. 2019-026: A By-law to Authorize the Execution of a Contract between The Township of Oro-Medonte and The Severn Township Public Library Board For a Term of One Year And to Repeal By-law No. 2018-036. c) By -Law No. 2019-027: A By-law to Authorize the Execution of a Contract between The Township of Oro-Medonte and The Midland Public Library Board For a Term of One Year and to Repeal By-law No. 2018-035. d) By -Law No. 2019-028: A By-law to Authorize the Execution of a Contract between The Township of Oro-Medonte and The Orillia Public Library Board For a Term of One Year And to Repeal By-law No. 2018-037. Page 13 of 16 Council Meeting Minutes —Wednesday, March 13, 2019. Motion No. C190313-22 Moved by Scott, Seconded by Greenlaw Be it resolved that a) By -Law No. 2019-025: A By-law to Authorize the Execution of a Contract between The Township of Oro-Medonte and The Barrie Public Library Board For a Term of One Year And to Repeal By-law No. 2018-034. b) By -Law No. 2019-026: A By-law to Authorize the Execution of a Contract between The Township of Oro-Medonte and The Severn Township Public Library Board For a Term of One Year And to Repeal By-law No. 2018-036. c) By -Law No. 2019-027: A By-law to Authorize the Execution of a Contract between The Township of Oro-Medonte and The Midland Public Library Board For a Term of One Year and to Repeal By-law No. 2018-035. d) By -Law No. 2019-028: A By-law to Authorize the Execution of a Contract between The Township of Oro-Medonte and The Orillia Public Library Board For a Term of One Year And to Repeal By-law No. 2018-037. be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. 20.Questions from the Public Clarifying an Agenda Item: One (1) individual posed a question with respect to Item 12a). Deputy Mayor Jermey left the meeting. 18.Closed Session Items (Unfinished Items): a) Motion to go In Closed Session. Motion No. C190313-23 Moved by Veitch, Seconded by Macpherson Be it resolved that we do now go in Closed Session at 1:38 p.m. to discuss • Solicitor -client privilege (Procurement). Carried. Page 14 of 16 Council Meeting Minutes — Wednesday, March 13, 2019. Motion No. C190313-24 Moved by Keane, Seconded by Macpherson Be it resolved that we do now Rise at 3:28 p.m. Carried. Councillor Macpherson left the meeting. c) Robin Dunn, CAO re: Solicitor -client privilege (Procurement). The following staff were present: Robin Dunn, Chief Administrative Officer; Karen Way, Clerk; Donna Hewitt, Director, Corporate Services; Hugh Murray, Director, Fire & Emergency Services/Fire Chief; Vanessa Cooper, Executive Assistant Mayor & Council and CAO Shawn Binns, Director, Operations and Community Services Motion No. C190313-25 Moved by Scott, Seconded by Keane Be it resolved 1. That the confidential correspondence dated March 12, 2019 and confidential verbal information presented by Robin Dunn, CAO and Hugh Murray, Director, Fire & Emergency Services/Fire Chief re: Solicitor -client privilege (Procurement) be received. 2. That staff proceed as outlined. Carried. 19.Confirmation By -Law: a) By -Law No. 2019-022: Being a by-law to confirm the proceedings of the Council meeting held on Wednesday, March 13, 2019. Motion No. C190313-26 Moved by Jermey, Seconded by Scott Be it resolved that By -Law No. 2019-022: Being a by-law to confirm the proceedings of the Council meeting held on Wednesday, March 13, 2019 be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. Page 15 of 16 Council Meeting Minutes — Wednesday, March 13, 2019. 21.Adjournment: a) Motion to Adjourn. Motion No. C190313-27 Moved by Keane, Seconded by Macpherson Be it resolved that we do now adjourn at 3:30 p.m. Carried. Page 16 of 16