02 27 2019 Council MinutesTowtzship of
Proud Heritage, Exciting Future
The Township of Oro-Medonte
Council Meeting Minutes
Council Chambers
Time: 5:03 p.m.
Wednesday, February 27, 2019
2018-2022 Council
Present: Mayor H.S. Hughes
Deputy Mayor Scott Jermey
Councillor Ian Veitch
Councillor Scott Macpherson
Councillor Cathy Keane
Councillor Shawn Scott
Councillor Randy Greenlaw
Staff Robin Dunn, Chief Administrative Officer
Present: Karen Way, Clerk
Mark DesLauriers, Chief Financial Officer/Treasurer
Andria Leigh, Director, Development Services
Shawn Binns, Director, Operations and Community Services
Tamara Obee, Manager, Human Resources, Health & Safety
Justin Metras, Manager, Infrastructure and Capital Projects
1. Call to Order - Moment of Reflection:
Mayor H.S. Hughes assumed the Chair, called the meeting to order followed by a moment of
reflection.
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Council Meeting Minutes — Wednesday, February 27, 2019.
2. Adoption of Agenda:
a) Motion to Adopt the Agenda.
Motion No. C190227-1
Moved by Veitch, Seconded by Macpherson
Be it resolved that the agenda for the Council meeting of Wednesday, February 27, 2019 be
received and adopted;
And that the following correspondence be received with respect to Item 12a):
1. Muzi Liu and Family dated February 25, 2019;
2. Tamara Scearce dated February 26, 2019;
3. Mary Dempster and Will Lottering dated February 25, 2019;
4. Ray and Christine Wood dated February 25 and 26, 2019;
5. Olga Fainshtein dated February 25, 2019;
6. Marianne & Peter Valjas dated February 24, 2019;
7. John and Jan Fawcett dated February 25, 2019;
8. Lynda Myles, President on behalf of Horseshoe Valley Property Owners Association
dated February 26, 2019;
9. Barry Sookman dated February 26, 2019;
10. Stuart Bowser dated February 26, 2019;
11. Cathrine E. Robinson, MoonStone Bed and Breakfast dated February 26, 2019;
12. Lena Simpson dated February 26, 2019;
13. Catherine Jenereaux dated February 26, 2019;
14.Stan Faynberg dated February 25, 2019;
15.Cliff Watson dated February 23, 2019;
16.Julia Masalova dated February 25, 2019;
17. Pamela and Tracy Lemay dated February 25, 2019;
18.Olesa Burduh dated February 25, 2019.
Carried.
3. Disclosure of Pecuniary Interest:
Councillor Greenlaw declared a pecuniary interest on Item 4c) Andria Leigh, Director,
Development Services re: Solicitor -client privilege; Litigation affecting the municipality (Burl's
Creek) as his business has provided ATM Services for this property for over 10 years.
Councillor Greenlaw left the room and did not participate in the discussion or vote on this
item.
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Council Meeting Minutes —Wednesday, February 27, 2019.
4. Closed Session Items:
a) Motion to go In Closed Session.
Motion No. C190227-2
Moved by Veitch, Seconded by Macpherson
Be it resolved that we do now go in Closed Session at 5:05 p.m. to discuss
• Security of municipal property; Litigation affecting the municipality (Burl's Creek);
• Personal matters about an identifiable individual (Complaint); (Lake Simcoe Regional
Airport Appointment);
• Acquisition/disposition of land (Potential Disposition);
• Solicitor -client privilege (Short Term Rentals (Airbnb)); (Legal Opinion -Agreement).
Carried.
b) Motion to Rise and Report.
Motion No. C190227-3
Moved by Keane, Seconded by Macpherson
Be it resolved that we do now Rise at 7:05 p.m. and we shall Report on the Closed Session
Items 4
c) Andria Leigh, Director, Development Services re: Solicitor -client privilege; Litigation
affecting the municipality (Burl's Creek).
d) Andria Leigh, Director, Development Services re: Solicitor -client privilege (Short Term
Rentals (Airbnb)).
e) Shawn Binns, Director, Operations and Community Services re: Solicitor -client privilege
(Legal Opinion -Agreement)).
f) Robin Dunn, CAO re: Personal matters about an identifiable individual (Complaint).
g) Karen Way, Clerk re: Personal matters about an identifiable individual (Lake Simcoe
Regional Airport Appointment).
h) Robin Dunn, CAO re: Acquisition/disposition (Potential Disposition).
Carried.
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Council Meeting Minutes — Wednesday, February 27, 2019.
c) Andria Leigh, Director, Development Services re: Solicitor -client privilege; Litigation
affecting the municipality (Burl's Creek).
Councillor Greenlaw declared a pecuniary interest on Item 4c) Andria Leigh, Director,
Development Services re: Solicitor -client privilege; Litigation affecting the municipality (Burl's
Creek) as his business has provided ATM Services for this property for over 10 years.
Councillor Greenlaw left the room and did not participate in the discussion or vote on this
item.
The following staff were present:
Robin Dunn, Chief Administrative Officer
Karen Way, Clerk
Mark DesLauriers, Chief Financial Officer/Treasurer
Andria Leigh, Director, Development Services
Motion No. C190227-4
Moved by Keane, Seconded by Macpherson
Be it resolved
1. That the confidential verbal information and correspondence presented by Andria Leigh,
Director, Development Services re: Solicitor -client privilege; Litigation affecting the
municipality (Burl's Creek) be received.
2. That staff proceed as directed by Council.
Carried.
d) Andria Leigh, Director, Development Services re: Solicitor -client privilege (Short Term
Rentals (Airbnb)).
The following staff were present:
Robin Dunn, Chief Administrative Officer
Karen Way, Clerk
Mark DesLauriers, Chief Financial Officer/Treasurer
Andria Leigh, Director, Development Services
Motion No. C190227-5
Moved by Greenlaw, Seconded by Jermey
Be it resolved that the confidential verbal information presented by Andria Leigh, Director,
Development Services re: Solicitor -client privilege (Short Term Rentals (Airbnb)) be received
and considered in conjunction with Report No. DS2019-20.
Carried.
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Council Meeting Minutes — Wednesday, February 27, 2019.
e) Shawn Binns, Director, Operations and Community Services re: Solicitor -client privilege
(Legal Opinion -Agreement)).
The following staff were present:
Robin Dunn, Chief Administrative Officer
Karen Way, Clerk
Mark DesLauriers, Chief Financial Officer/Treasurer
Andria Leigh, Director, Development Services
Shawn Binns, Director, Operations and Community Services
Justin Metras, Manager, Infrastructure and Capital Projects
Motion No. C190227-6
Moved by Jermey, Seconded by Greenlaw
Be it resolved that the confidential correspondence dated January 11, 2019 from Barriston
Law and presented by Shawn Binns, Director, Operations and Community Services re:
Solicitor -client privilege (Legal Opinion -Agreement)) be received and considered in
conjunction with Report No. OCS2019-3.
Carried.
f) Robin Dunn, CAO re: Personal matters about an identifiable individual (Complaint).
The following staff were present:
Robin Dunn, Chief Administrative Officer
Karen Way, Clerk
Mark DesLauriers, Chief Financial Officer/Treasurer
Andria Leigh, Director, Development Services
Motion No. C190227-7
Moved by Scott, Seconded by Jermey
Be it resolved
1. That the confidential verbal information presented by Robin Dunn, CAO re: Personal
matters about an identifiable individual (Complaint) be received.
2. That staff proceed as directed.
Carried.
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Council Meeting Minutes — Wednesday, February 27, 2019.
g) Karen Way, Clerk re: Personal matters about an identifiable individual (Lake Simcoe
Regional Airport Appointment).
The following staff were present:
Robin Dunn, Chief Administrative Officer
Karen Way, Clerk
Mark DesLauriers, Chief Financial Officer/Treasurer
Andria Leigh, Director, Development Services
Motion No. C190227-8
Moved by Scott, Seconded by Jermey
Be it resolved
1. That the confidential correspondence presented by Karen Way, Clerk re: Personal
matters about an identifiable individual (Lake Simcoe Regional Airport Appointment) be
received.
2. That staff arrange interviews accordingly as directed by Council to include two (2)
members of Council and one (1) staff member.
Carried.
h) Robin Dunn, CAO re: Acquisition/disposition (Potential Disposition).
The following staff were present:
Robin Dunn, Chief Administrative Officer
Karen Way, Clerk
Mark DesLauriers, Chief Financial Officer/Treasurer
Andria Leigh, Director, Development Services
Shawn Binns, Director, Operations and Community Services
Justin Metras, Manager, Infrastructure and Capital Projects
Motion No. C190227-9
Moved by Greenlaw, Seconded by Jermey
Be it resolved
1. That the confidential verbal information presented by Robin Dunn, CAO re:
Acquisition/disposition (Potential Disposition) be received.
2. That staff proceed as directed by Council and bring back a report for Council's
consideration.
Carried.
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Council Meeting Minutes — Wednesday, February 27, 2019.
Motion No. C190227-10
Moved by Macpherson, Seconded by Keane
Be it resolved that Rule 14.21 a) of Procedural By-law No. 2017-165 be suspended in order
to allow the meeting to proceed past the 4 hour adjournment requirement.
Carried.
a) Minutes of Council meeting held on Wednesday, February 13, 2019.
Motion No. C190227-11
Moved by Jermey, Seconded by Greenlaw
Be it resolved that the draft minutes of the Council meeting held on Wednesday, February
13, 2019 be received and adopted as printed and circulated.
Carried.
6. Recognition of Achievements:
a) Correspondence dated February 13, 2019 from Eric Wilson, HIGH FIVE@, Founded by
Parks and Recreation Ontario (PRO) re: Roz Llewellyn, Coordinator, Community
Recreation, HIGH FIVE 10 Year Trainer Recognition.
Motion No. C190227-12
Moved by Macpherson, Seconded by Veitch
Be it resolved
1. That the correspondence dated February 13, 2019 from Eric Wilson, HIGH FIVEO,
Founded by Parks and Recreation Ontario (PRO) re: Roz Llewellyn, Coordinator,
Community Recreation, HIGH FIVE 10 Year Trainer Recognition be received.
2. That Roz Llewellyn, Coordinator, Community Recreation be recognized under the
Mayor's signature.
Carried.
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Council Meeting Minutes — Wednesday, February 27, 2019.
7. Public Meetings:
None.
8. Deputations:
a) Barry Sookman re: Short Term Rentals (Airbnb) Considerations for Regulatory Options.
Motion No. C190227-13
Moved by Macpherson, Seconded by Veitch
Be it resolved that the correspondence dated February 14 and 26, 2019 and presentation
provided by Barry Sookman re: Short Term Rentals (Airbnb) Considerations for Regulatory
Options be received and considered in conjunction with Report No. DS2019-20.
Carried.
9. Presentations:
None.
10.Identification From the Public of an Agenda Item of Interest:
Provides an opportunity for members of the public to identify an agenda item which the
public member may request be brought forward and considered earlier in the meeting.
11.Open Forum:
Council Members consented to extend the duration of Open Forum to ensure all members of
public who wanted to, had an opportunity to speak.
One (1) individual provided comments with respect to Item 12d.
One (1) individual provided comments with respect to Item 12c.
Eleven (11) individuals provided comments with respect to Item 12a.
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Council Meeting Minutes — Wednesday, February 27, 2019.
12. Reports of Municipal Officers:
a) Report No. DS2019-20, Andria Leigh, Director, Development Services re: Short Term
Rental Accommodations Update (Airbnb).
Motion No. C190227-14
Moved by Keane, Seconded by Macpherson
Be it resolved
1. That Report No. DS2019-20, Andria Leigh, Director, Development Services re: Short
Term Rental Accommodations Update (Airbnb) be received and adopted.
2. That staff proceed forward with the implementation of Option 2 in accordance with
Council's direction.
3. That the appropriate planning amendments and regulatory by-laws be brought forward to
a future meeting for Council's consideration.
4. That Interim Control By-law 2018-071 be extended until June 28, 2020.
Carried.
b) Report No. OCS2019-3, Shawn Binns, Director, Operations and Community Services re:
Simcoe County District School Board (SCDSB) School/Community Centre Partnership
Update.
Motion No. C190227-15
Moved by Macpherson, Seconded by Veitch
Be it resolved
1. That Report No. OCS2019-3, Shawn Binns, Director, Operations and Community
Services re: Simcoe County District School Board (SCDSB) School/Community Centre
Partnership Update be received and adopted.
2. That Council approve 739 Horseshoe Valley Road as the selected site for the joint
facility.
3. That Council approves a Tenant's in Common approach to structure a draft agreement
with the Simcoe County District School Board.
4. That staff proceed as outlined and report back to Council.
Carried.
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Council Meeting Minutes —Wednesday, February 27, 2019.
c) Report No. DS2019-19, Andria Leigh, Director, Development Services re: Proposed
Amendments to the Growth Plan for the Greater Golden Horseshoe.
Motion No. C190227-16
Moved by Macpherson, Seconded by Keane
Be it resolved
1. That Report No. DS2019-19, Andria Leigh, Director, Development Services re: Proposed
Amendments to the Growth Plan for the Greater Golden Horseshoe be received and
adopted.
2. That Council authorize Planning staff to make a submission to the Ministry of Municipal
Affairs and Housing based on the comments as outlined in Report No. DS2019-019
through the Environmental Registry (013-4504) as the Township's submission on the
Proposed Amendment to the Growth Plan for the Greater Golden Horseshoe 2017 in
addition to any other comments received by Council.
Carried.
d) Report No. DS2019-21, Andria Leigh, Director, Development Services re: Proposed Tree
Canopy and Natural Vegetation Protection and Enhancement Policy.
Motion No. C190227-17
Moved by Veitch, Seconded by Macpherson
Be it resolved
1. That Report No. DS2019-21, Andria Leigh, Director, Development Services re: Proposed
Tree Canopy and Natural Vegetation Protection and Enhancement Policy consistent with
the amendments to the Municipal Act (Bill 68) be received.
2. That Council approve and enact the Tree Canopy and Natural Vegetation Protection and
Enhancement policy as outlined in Attachment #1 of Report No. DS2019-21, as
amended, to include the following:
"5. That the Township of Oro-Medonte has and will continue to enact site plan control for
new lots being created in the shoreline designation and specific subdivisions in and
around growing settlement areas at the sole discretion of Council."
Carried.
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Council Meeting Minutes — Wednesday, February 27, 2019.
e) Report No. DS2019-22, Curtis Shelswell, Chief Municipal Law Enforcement Officer re:
Exemption Request -Cormier Towing.
Motion No. C190227-18
Moved by Macpherson, Seconded by Keane
Be it resolved
1. That Report No. DS2019-22, Curtis Shelswell, Chief Municipal Law Enforcement Officer
re: Exemption Request -Cormier Towing be received and adopted.
2. That Council deny the request from Cormier Towing & Storage Inc and that staff proceed
with Option # 1 as outlined in Report No. DS2019-22.
3. That the applicant be advised of Councils decision under the Chief Municipal Law
Enforcement Officer's signature.
Carried.
f) Report No. DS2019-23, Curtis Shelswell, Chief Municipal Law Enforcement Officer re:
Canine Control Exemption Request, 2260 Lakeshore Road E.
Motion No. C190227-19
Moved by Jermey, Seconded by Greenlaw
Be it resolved
1. That Report No. DS2019-23, Curtis Shelswell, Chief Municipal Law Enforcement Officer
re: Canine Control Exemption Request, 2260 Lakeshore Road East be received and
adopted.
2. That Council deny the request from Nicole Tryon of Hanks Haven & Dog Sanctuary and
that staff proceed with Option #1 as outlined in the Report No. DS2019-23.
3. That the applicant be advised of Council's decision under the Chief Municipal Law
Enforcement Officer's signature.
Carried.
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Council Meeting Minutes — Wednesday, February 27, 2019.
g) Report No. HR2019-2, Tamara Obee, Manager, Human Resources, Health & Safety;
Karen Way, Clerk re: Council Pregnancy/Parental Leave Policy.
Motion No. C190227-20
Moved by Greenlaw, Seconded by Jermey
Be it resolved
1. That Report No. HR2019-2, Tamara Obee, Manager, Human Resources, Health &
Safety; Karen Way, Clerk re: Council Pregnancy/Parental Leave Policy be received and
adopted.
2. That the draft Human Resources Policy Number POL-HR-6.08 be enacted effective
March 1, 2019.
Carried.
13. Reports of Members of Council:
a) Updates from Council Representatives — County of Simcoe and Township Partners
and Agencies.
Provides an opportunity for the Township's representatives at the County of Simcoe,
and the Council members appointed as the Township's representatives at the
Township's Partners and Agencies, to deliver updates on the activities of the County of
Simcoe and the Township's Partners and Agencies.
The following Members of Council provided comments:
• Mayor H.S. Hughes
• Councillor Ian Veitch
• Councillor Scott Macpherson
b) Mayor H.S. Hughes re: Governance Peer Feedback.
Motion No. C190227-21
Moved by Jermey, Seconded by Greenlaw
Be it resolved that the correspondence presented by Mayor H.S. Hughes re: Governance
Peer Feedback be received; and that Council proceed as discussed.
Carried.
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Council Meeting Minutes — Wednesday, February 27, 2019.
14. Consent Agenda:
a) Announcements of Interest to the Public:
1. Township of Oro-Medonte Notice re: 2019 Oro-Medonte Citizen of the Year and
Ontario Senior of the Year Nomination, Deadline Thursday, February 28, 2019.
2. Independent Living Services of Simcoe County and Area Notice re: The Assistive
Device Exchange (A.D.E.) Website and The Accessibility Resource Centre.
3. County of Simcoe Notice re: 2019 Age -Friendly Seniors Housing Grant Program,
Deadline May 15, 2019.
b) Correspondence received February 10, 2019 from Ralph Giffen, Chairperson, North
Simcoe Soil and Crop Improvement Association re: Severn Sound Environmental
Association Letter of Support.
Staff Recommendation: Receive for Information Only.
c) Minutes of Sustainable Severn Sound, Sustainability Committee meeting held on
Thursday, January 10, 2019.
Staff Recommendation: Receive for Information Only.
d) Correspondence dated February 20, 2019 from Anita Dubeau, Chair, Board of Health,
Simcoe Muskoka District Health Unit (SMDHU) re: Public and Environmental Health
Implications of Bill 66, Restoring Ontario's Competitiveness Act, 2018.
Staff Recommendation: Receive for Information Only.
e) Correspondence received February 22, 2019 from Brenda and Dave Dorward re:
Temporary By -Law, Short Term Rentals (AirBnB).
Staff Recommendation: Receive and Consider in Conjunction with Report No.
DS2019-20.
Motion No. C190227-22
Moved by Scott, Seconded by Jermey
Be it resolved that the staff recommendations with respect to the items listed under
"Consent Agenda Correspondence" be adopted as printed:
a) Announcements of Interest to the Public:
1. Township of Oro-Medonte Notice re: 2019 Oro-Medonte Citizen of the Year and
Ontario Senior of the Year Nomination, Deadline Thursday, February 28, 2019.
2. Independent Living Services of Simcoe County and Area Notice re: The Assistive
Device Exchange (A.D.E.) Website and The Accessibility Resource Centre.
3. County of Simcoe Notice re: 2019 Age -Friendly Seniors Housing Grant Program,
Deadline May 15, 2019.
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Council Meeting Minutes — Wednesday, February 27, 2019.
b) Correspondence received February 10, 2019 from Ralph Giffen, Chairperson, North
Simcoe Soil and Crop Improvement Association re: Severn Sound Environmental
Association Letter of Support.
Received for Information Only.
c) Minutes of Sustainable Severn Sound, Sustainability Committee meeting held on
Thursday, January 10, 2019.
Received for Information Only.
d) Correspondence dated February 20, 2019 from Anita Dubeau, Chair, Board of
Health, Simcoe Muskoka District Health Unit (SMDHU) re: Public and Environmental
Health Implications of Bill 66, Restoring Ontario's Competitiveness Act, 2018.
Received for Information Only.
e) Correspondence received February 22, 2019 from Brenda and Dave Dorward re:
Temporary By -Law, Short Term Rentals (AirBnB).
Received and Considered in Conjunction with Report No. DS2019-20.
Carried.
15. Communications/Petitions:
a) Correspondence from County of Simcoe re: Joint Accessibility Advisory Committee.
Motion No. C190227-23
Moved by Scott, Seconded by Jermey
Be it resolved
1. That the County of Simcoe's Committee of the Whole Report CCW-2018-521 re: Joint
Accessibility Advisory Committee be received for information only.
2. That the Joint Accessibility Advisory Committee Terms of Reference be endorsed and
that the County of Simcoe be notified under the Clerk's signature.
Carried.
16.Notice of Motions:
None.
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Council Meeting Minutes — Wednesday, February 27, 2019.
17. By -Laws:
a) By -Law No. 2019-020: A By -Law to Repeal By -Law No. 2012-209, "A By-law to Appoint
an Acting Chief Administrative Officer and to Repeal By-law No. 2009-060".
b) By -Law No. 2019-021: A By -Law to Establish a Heritage Committee and to repeal and
replace By-law 2013-017 (Heritage Committee).
Motion No. C190227-24
Moved by Greenlaw, Seconded by Jermey
Be it resolved that
a) By -Law No. 2019-020: A By -Law to Repeal By -Law No. 2012-209, "A By-law to Appoint
an Acting Chief Administrative Officer and to Repeal By-law No. 2009-060".
b) By -Law No. 2019-021: A By -Law to Establish a Heritage Committee and to repeal and
replace By-law 2013-017 (Heritage Committee).
be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed
by the Mayor.
Carried.
18.Closed Session Items (Unfinished Items):
None.
19.Confirmation By -Law:
a) By -Law No. 2019-019: Being a by-law to confirm the proceedings of the Council
meeting held on Wednesday, February 27, 2019.
Motion No. C190227-25
Moved by Greenlaw, Seconded by Jermey
Be it resolved that By -Law No. 2019-019: Being a by-law to confirm the proceedings of the
Council meeting held on Wednesday, February 27, 2019 be read a first, second and third
time, passed, be engrossed by the Clerk, signed and sealed by the Mayor.
Carried.
20.Questions from the Public Clarifying an Agenda Item:
None.
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Council Meeting Minutes — Wednesday, February 27, 2019.
21.Adjournment:
a) Motion to Adjourn.
Motion No. C190227-26
Moved by Greenlaw, Seconded by Jermey
Be it resolved that we do now adjourn at 9:57 p.m.
H.�.Hugfes
Carried.
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