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02 13 2019 Council MinutesTownship of Proud Heritage, Exciting Future Wednesday, February 13, 2019 The Township of Oro-Medonte Council Meeting Minutes Council Chambers 2018-2022 Council Present: Mayor H.S. Hughes Deputy Mayor Scott Jermey Councillor Ian Veitch Councillor Scott Macpherson Councillor Cathy Keane Councillor Shawn Scott Councillor Randy Greenlaw Time: 8:35 a.m. Staff Robin Dunn, Chief Administrative Officer Present: Karen Way, Clerk Donna Hewitt, Director, Corporate Services Shawn Binns, Director, Operations and Community Services Vanessa Cooper, Executive Assistant Mayor & Council and CAO Jenny Legget, Communications & Public Relations Officer Justin Metra, Manager, Infrastructure and Capital Projects 1. Call to Order - Moment of Reflection: Mayor H.S. Hughes assumed the Chair, called the meeting to order followed by a moment of reflection. 2. Adoption of Agenda: a) Motion to Adopt the Agenda. Motion No. C190213-1 Moved by Veitch, Seconded by Macpherson Be it resolved that the agenda for the Council meeting of Wednesday, February 13, 2019 be received and adopted. Carried. Page 1 of 13 Council Meeting Minutes — Wednesday, February 13, 2019. 3. Disclosure of Pecuniary Interest: None declared. 4. Closed Session Items: a) Motion to go In Closed Session. Motion No. C190213-2 Moved by Macpherson, Seconded by Veitch Be it resolved that we do now go in Closed Session at 8:36 a.m. to discuss • Labour relations/employee negotiations (CAO Performance Management) • Labour relations/employee negotiations (Succession Planning) • Personal matters about an identifiable individual (Heritage Committee Appointments) • Personal matters about an identifiable individual (Joint Accessibility Advisory Committee Appointment) • Education or training of members (Governance) Carried. b) Motion to Rise and Report. Motion No. C190213-3 Moved by Keane, Seconded by Scott Be it resolved that we do now Rise at 10:29 a.m. at which time we shall Report on the Closed Session Items • Labour relations/employee negotiations (CAO Performance Management) • Labour relations/employee negotiations (Succession Planning) • Personal matters about an identifiable individual (Heritage Committee Appointments) • Personal matters about an identifiable individual (Joint Accessibility Advisory Committee Appointment) • Education or training of members (Governance). Carried. Page 2 of 13 Council Meeting Minutes — Wednesday, February 13, 2019. c) Robin Dunn, CAO/Acting Clerk re: Labour relations/employee negotiations (CAO Performance Management). The following staff were present: Robin Dunn, Chief Administrative Officer/Acting Clerk Motion No. C190213-4 Moved by Jermey, Seconded by Scott Be it resolved 1. That the confidential verbal information presented by Robin Dunn, CAO/Acting Clerk be received; and 2. That Mayor H.S. Hughes and the Clerk be authorized to execute the confidential correspondence Carried. d) Robin Dunn, CAO/Acting Clerk re: Labour relations/employee negotiations (Succession Planning). The following staff were present: Robin Dunn, Chief Administrative Officer/Acting Clerk. Motion No. C190213-5 Moved by Scott, Seconded by Greenlaw Be it resolved 1. That the confidential verbal information presented by Robin Dunn, CAO/Acting Clerk be received; and 2. That the appropriate by-law be brought forward to the February 27, 2019 Council Meeting for endorsement. Carried. Page 3 of 13 Council Meeting Minutes —Wednesday, February 13, 2019. e) Karen Way, Clerk re: Personal matters about an identifiable individual (Heritage Committee Appointments). The following staff were present: Robin Dunn, Chief Administrative Officer; Karen Way, Clerk. Motion No. C190213-6 Moved by Greenlaw, Seconded by Scott Be it resolved 1. That the following members: • Chris Eaves • Dorothy Moore • Kayla Thibeault • Robert Tudhope • Ruth Fountain be appointed to the Township of Oro-Medonte's Heritage Committee for the 2018-2022 term of Council. 2. That Members be advised of Council's decision under the Clerk's signature. Carried. f) Karen Way, Clerk re: Personal matters about an identifiable individual (Joint Accessibility Advisory Committee Appointment). The following staff were present: Robin Dunn, Chief Administrative Officer; Karen Way, Clerk. Motion No. C190213-7 Moved by Macpherson, Seconded by Veitch Be it resolved 1. That the following member: • Susan Hamer be appointed as the Township of Oro-Medonte's representative on the Joint Accessibility Advisory Committee for the 2018-2022 term of Council. 2. That Member and the County of Simcoe be advised of Council's decision under the Clerk's signature. Carried. Page 4 of 13 Council Meeting Minutes —Wednesday, February 13, 2019. g) Robin Dunn, CAO re: Education or training of members (Governance). The following staff were present: Robin Dunn, Chief Administrative Officer; Karen Way, Clerk; Vanessa Cooper, Executive Assistant Mayor & Council and CAO; Jenny Legget, Communications & Public Relations Officer. Motion No. C190213-8 Moved by Keane, Seconded by Veitch Be it resolved that Confidential Report CAO2019-01 regarding the Education or training of members (Governance) as provided by Robin Dunn, CAO be received for informational purposes only. Carried. 5. Minutes of Council and Committees: a) Minutes of Special Council meeting held on Tuesday, January 29, 2019. Motion No. C190213-9 Moved by Keane, Seconded by Scott Be it resolved that the draft minutes of the Special Council meeting held on Tuesday, January 29, 2019 be received and adopted as printed and circulated. Carried. b) Minutes of Council meeting held on Thursday, January 31, 2019. Motion No. C190213-10 Moved by Scott, Seconded by Jermey Be it resolved that the draft minutes of the Council meeting held on Thursday, January 31, 2019 be received and adopted as printed and circulated. Carried. Page 5 of 13 Council Meeting Minutes — Wednesday, February 13, 2019. 6. Recognition of Achievements: a) Correspondence dated February 6, 2019 from John Maheu, Executive Director, Association of Ontario Road Supervisors (AORS) re: AORS Marvin D. Halladay Memorial Education Award to Justin Metras, Manager, Infrastructure and Capital Projects. Motion No. C190213-11 Moved by Scott, Seconded by Greenlaw Be it resolved 1. That the correspondence dated February 6, 2019 from John Maheu, Executive Director, Association of Ontario Road Supervisors (AORS) re: AORS Marvin D. Halladay Memorial Education Award to Justin Metras, Manager, Infrastructure and Capital Projects be received. 2. That Justin Metras be recognized for receiving the AORS Marvin D. Halladay Memorial Education Award under the Mayor's signature. Carried. 7. Public Meetings: None. 8. Deputations: None. 9. Presentations: None. 10.Identification From the Public of an Agenda Item of Interest: Provides an opportunity for members of the public to identify an agenda item which the public member may request be brought forward and considered earlier in the meeting. 11.Open Forum: None. Page 6 of 13 Council Meeting Minutes —Wednesday, February 13, 2019. 12. Reports of Municipal Officers: a) Report No. ES2019-1, Fred MacGregor, Manager, Environmental Services re: Annual Reports for Municipal Drinking Water Systems — January 1, 2018 to December 31, 2018. Motion No. C190213-12 Moved by Greenlaw, Seconded by Scott Be it resolved that Report No. ES2019-1, Fred MacGregor, Manager, Environmental Services re: Annual Reports for Municipal Drinking Water Systems — January 1, 2018 to December 31, 2018 be received for information and posted on the Township's website. Carried. b) Report No. CS2019-3, Karen Way, Clerk re: Council Code of Conduct Policy. Motion No. C190213-13 Moved by Macpherson, Seconded by Veitch Be it resolved 1. That Report No. CS2019-03 as presented by Karen Way, Clerk be received and adopted; and 2. That Council Adopt the Council Code of Conduct Policy effective March 1, 2019. Carried. c) Report No. CS2019-4, Karen Way, Clerk re: Council and Staff Relationships Policy. Motion No. C190213-14 Moved by Veitch, Seconded by Macpherson Be it resolved 1. That Report No. CS2019-04 as presented by Karen Way, Clerk be received and adopted; and 2. That Council Adopt the Council and Staff Relationship Policy effective March 1, 2019. Carried. Page 7 of 13 Council Meeting Minutes — Wednesday, February 13, 2019. 13. Reports of Members of Council: a) Updates from Council Representatives — County of Simcoe and Township Partners and Agencies. Provides an opportunity for the Township's representatives at the County of Simcoe, and the Council members appointed as the Township's representatives at the Township's Partners and Agencies, to deliver updates on the activities of the County of Simcoe and the Township's Partners and Agencies. The following Members of Council provided comments: • Mayor H.S. Hughes • Deputy Mayor Scott Jermey • Councillor Veitch • Councillor Keane b) Mayor H.S. Hughes, correspondence dated February 5, 2019 from Marcus Ryan, Mayor, Zorra Township re: Regional Government Review. Motion No. C190213-15 Moved by Scott, Seconded by Keane Be it resolved that the correspondence dated February 5, 2019 from Marcus Ryan, Mayor, Zorra Township and presented by Mayor H.S. Hughes, re: Regional Government Review be received. Carried. 14. Consent Agenda: a) Announcements of Interest to the Public: 1. Township of Oro-Medonte Administration Centre Office Closure, Family Day, Monday, February 18, 2019. 2. 9th Annual Sweetwater Park Family Day, Monday, February 18, 2019, 11:00a.m.- 3:00p.m. 3. Family Day Skate, Monday, February 18, 2019, 1:OOp.m.-3:OOp.m., Oro-Medonte Community Centre. 4. Township of Oro-Medonte, 2019 Oro-Medonte Citizen of the Year and Ontario Senior of the Year Nomination Notice, Deadline Thursday, February 28, 2019. 5. Township of Oro-Medonte, Receiving Applications for Appointment to the Lake Simcoe Regional Airport Inc. Board of Directors, Deadline Wednesday, February 20, 2019. Page 8 of 13 Council Meeting Minutes —Wednesday, February 13, 2019. b) Correspondence dated January 28, 2019 from Michael Walters, Chief Administrative Officer/Secretary Treasurer, Lake Simcoe Region Conservation Authority (LSRCA) re: LSRCA 2018 Annual Report Staff Recommendation: Receive for Information Only. c) Correspondence dated February 1, 2019 from Jamie McGarvey, President, The Association of Municipalities of Ontario (AMO) re: Provincial Joint and Several Liability Review. Staff Recommendation: Receive for Information Only. d) Correspondence dated February 1, 2019 from Ontario News re: Updates to Wildlife Damage Compensation and Commodity Loan Guarantee Programs Will Reduce Challenges for Farmers. Staff Recommendation: Receive for Information Only. e) Correspondence dated February 7, 2019 from Township of South Frontenac re: Maintaining the Voter's List for Municipal Elections. Staff Recommendation: Receive for Information Only. f) Correspondence dated February 6, 2019 from Anita Dubeau, Chair, Board of Health, Simcoe Muskoka District Health Unit (SMDHU) re: Support of a Provincial Oral Health Program for Seniors. Staff Recommendation: Receive for Information Only. g) Minutes of Barrie Public Library Board meeting held on Thursday, December 13, 2018. Staff Recommendation: Receive for Information Only. h) Minutes of Lake Simcoe Region Conservation Authority meeting held on Friday, December 14, 2018. Staff Recommendation: Receive for Information Only. i) Minutes of Nottawasaga Valley Conservation Authority meeting held on Friday, December 14, 2018. Staff Recommendation: Receive for Information Only. Motion No. C190213-16 Moved by Jermey, Seconded by Scott Be it resolved that the staff recommendations with respect to the items listed under "Consent Agenda Correspondence" be adopted as printed: a) Announcements of Interest to the Public: 1. Township of Oro-Medonte Administration Centre Office Closure, Family Day, Monday, February 18, 2019. Page 9 of 13 Council Meeting Minutes — Wednesday, February 13, 2019. 2. 9th Annual Sweetwater Park Family Day, Monday, February 18, 2019, 11:00a.m.-3:00p.m. 3. Family Day Skate, Monday, February 18, 2019, 1:OOp.m.-3:OOp.m., Oro-Medonte Community Centre. 4. Township of Oro-Medonte, 2019 Oro-Medonte Citizen of the Year and Ontario Senior of the Year Nomination Notice, Deadline Thursday, February 28, 2019. 5. Township of Oro-Medonte, Receiving Applications for Appointment to the Lake Simcoe Regional Airport Inc. Board of Directors, Deadline Wednesday, February 20, 2019. b) Correspondence dated January 28, 2019 from Michael Walters, Chief Administrative Officer/Secretary Treasurer, Lake Simcoe Region Conservation Authority (LSRCA) re: LSRCA 2018 Annual Report Received for Information Only. c) Correspondence dated February 1, 2019 from Jamie McGarvey, President, The Association of Municipalities of Ontario (AMO) re: Provincial Joint and Several Liability Review. Received for Information Only. d) Correspondence dated February 1, 2019 from Ontario News re: Updates to Wildlife Damage Compensation and Commodity Loan Guarantee Programs Will Reduce Challenges for Farmers. Received for Information Only. e) Correspondence dated February 7, 2019 from Township of South Frontenac re: Maintaining the Voter's List for Municipal Elections. Received for Information Only. f) Correspondence dated February 6, 2019 from Anita Dubeau, Chair, Board of Health, Simcoe Muskoka District Health Unit (SMDHU) re: Support of a Provincial Oral Health Program for Seniors. Received for Information Only. g) Minutes of Barrie Public Library Board meeting held on Thursday, December 13, 2018. Received for Information Only. h) Minutes of Lake Simcoe Region Conservation Authority meeting held on Friday, December 14, 2018. Received for Information Only. i) Minutes of Nottawasaga Valley Conservation Authority meeting held on Friday, December 14, 2018. Received for Information Only. Carried. Page 10 of 13 Council Meeting Minutes —Wednesday, February 13, 2019. 15. Communications/Petitions: a) Correspondence dated January 23, 2019 from John Daly, County Clerk, County of Simcoe re: County of Simcoe Appointments to the Lake Simcoe Regional Airport Board. Motion No. C190213-17 Moved by Scott, Seconded by Greenlaw Be it resolved 1. That the correspondence dated January 23, 2019 from John Daly, County Clerk, County of Simcoe re: County of Simcoe Appointments to the Lake Simcoe Regional Airport Board be received. 2. That the Township of Oro-Medonte endorse the appointments of the County of Simcoe for the Lake Simcoe Regional Airport Board. Carried. b) Correspondence dated February 5, 2019 from Brian Flemming re: Cat Licensing. Motion No. C190213-18 Moved by Greenlaw, Seconded by Scott Be it resolved 1. That the correspondence dated February 5, 2019 from Brian Flemming re: Cat Licensing be received for information. 2. That Council direct staff to investigate and report back regarding nuisance animals, such as dogs and cats. Carried. 16. Notice of Motions: None. Page 11 of 13 Council Meeting Minutes —Wednesday, February 13, 2019. 17. By -Laws: a) By -Law No. 2019-005: A By-law to Provide for Remuneration and Expenses for Members of Council and Council's Appointees to Local Boards and Committees/ Technical Support Groups and Expenses for Employees, and to Repeal By -Law Nos. 2015-092, 2015-124, 2016-101, 2016-173, 2017-085 and 2018-060 (Remuneration and Expenses By-law). Motion No. C190213-19 Moved by Macpherson, Seconded by Veitch Be it resolved that a) By -Law No. 2019-005: A By-law to Provide for Remuneration and Expenses for Members of Council and Council's Appointees to Local Boards and Comm ittees/Technical Support Groups, and Expenses for Employees, and to Repeal By -Law Nos. 2015-092, 2015-124, 2016-101, 2016-173, 2017-085 and 2018-060 (Remuneration and Expenses By-law). be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. Recorded Vote Requested by Councillor Greenlaw Councillor Greenlaw Nay Deputy Mayor Jermey Yea Councillor Keane Yea Councillor Macpherson Yea Councillor Scott Yea Councillor Veitch Yea Mayor H.S. Hughes Yea 18.Closed Session Items (Unfinished Items): None. Page 12 of 13 Council Meeting Minutes —Wednesday, February 13, 2019. 19.Confirmation By -Law: a) By -Law No. 2019-016: Being a by-law to confirm the proceedings of the Council meeting held on Wednesday, February 13, 2019. Motion No. C190213-20 Moved by Macpherson, Seconded by Veitch Be it resolved that By -Law No. 2019-016: Being a by-law to confirm the proceedings of the Council meeting held on Wednesday, February 13, 2019 be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. 20.Questions from the Public Clarifying an Agenda Item: None. 21.Adjournment: a) Motion to Adjourn. Motion No. C190213-21 Moved by Scott, Seconded by Keane Be it resolved that we do now adjourn at 11:24 a.m. Mayor, H.S. Carried. Page 13 of 13