01 31 2019 Council MinutesTownship of
Proud Heritage, Exciting Future
Thursday, January 31, 2019
The Township of Oro-Medonte
Council Meeting Minutes
Council Chambers
2018-2022 Council
Present: Mayor H.S. Hughes
Deputy Mayor Scott Jermey
Councillor Ian Veitch
Councillor Scott Macpherson
Councillor Cathy Keane
Councillor Shawn Scott
Councillor Randy Greenlaw
Time: 9:00 a.m.
Staff Robin Dunn, Chief Administrative Officer
Present: Karen Way, Clerk
Mark DesLauriers, Chief Financial Officer/Treasurer
Andria Leigh, Director, Development Services
Donna Hewitt, Director, Corporate Services
Hugh Murray, Director, Fire & Emergency Services/Fire Chie;
Shannon Stewart, Deputy Treasurer/Tax Collector
Karla Musso-Garcia, Manager of Operations
Janette Teeter, Supervisor, Clerk's Services/Deputy Clerk
Tamara Obee, Manager, Human Resources and Health & Safety
1. Call to Order - Moment of Reflection:
Mayor H.S. Hughes assumed the Chair, called the meeting to order followed by a moment of
reflection.
2. Adoption of Agenda:
a) Motion to Adopt the Agenda.
Motion No. C190131-1
Moved by Veitch, Seconded by Keane
Be it resolved that the agenda for the Council meeting of Thursday, January 31, 2019 be
received and adopted.
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Council Meeting Minutes — Thursday, January 31, 2019.
Carried.
3. Disclosure of Pecuniary Interest:
None declared.
4. Closed Session Items:
a) Motion to go In Closed Session.
Motion No. C190131-2
Moved by Scott, Seconded by Jermey
Be it resolved that we do now go in Closed Session at 9:02 a.m. to discuss
• Acquisition/disposition of land (Potential Disposition).
Carried.
b) Motion to Rise and Report.
Motion No. C190131-3
Moved by Keane, Seconded by Veitch
Be it resolved that we do now Rise at 9:34 a.m. and Report on the Closed Session Item 4c)
Donna Hewitt, Director, Corporate Services re: Acquisition/disposition of land (Potential
Disposition).
Carried.
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Council Meeting Minutes — Thursday, January 31, 2019.
c) Donna Hewitt, Director, Corporate Services re: Acquisition/disposition of land (Potential
Disposition).
The following staff were present:
Robin Dunn, Chief Administrative Officer
Karen Way, Clerk
Andria Leigh, Director, Development Services
Donna Hewitt, Director, Corporate Services
Janette Teeter, Supervisor, Clerk's Services/Deputy Clerk
Motion No. C190131-4
Moved by Scott, Seconded by Jermey
Be it resolved
1. That the confidential verbal information presented by Mayor H.S. Hughes and Karen
Way, Clerk re: Acquisition/disposition of land (Potential Disposition) be received.
2. That the matter be considered in conjunction with the Township's consolidation sale of
land special project.
Carried.
5. Minutes of Council and Committees:
a) Minutes of Council meeting held on Wednesday, January 9, 2019.
Motion No. C190131-5
Moved by Keane, Seconded by Veitch
Be it resolved that the draft minutes of the Council meeting held on Wednesday, January 9,
2019 be received and adopted as printed and circulated.
Carried.
b) Minutes of Special Council meeting held on Wednesday, January 16, 2019.
Motion No. C190131-6
Moved by Scott, Seconded by Jermey
Be it resolved that the draft minutes of the Special Council meeting held on Wednesday,
January 16, 2019 be received and adopted as printed and circulated.
Carried.
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Council Meeting Minutes — Thursday, January 31, 2019.
c) Minutes of Special Council meeting held on Wednesday, January 16; Thursday, January
17; and Friday, January 18, 2019.
Motion No. C190131-7
Moved by Veitch, Seconded by Keane
Be it resolved that the draft minutes of the Special Council meeting held on Wednesday,
January 16; Thursday, January 17; and Friday, January 18, 2019 be received and adopted
as printed and circulated.
Carried.
d) Minutes of Special Council meeting held on Wednesday, January 23, 2019.
Motion No. C190131-8
Moved by Macpherson, Seconded by Greenlaw
Be it resolved that the draft minutes of the Special Council meeting held on Wednesday,
January 23, 2019 be received and adopted as printed and circulated.
Carried.
6. Recognition of Achievements:
None.
7. Public Meetings:
None.
8. Deputations:
None.
9. Presentations:
None.
10.Identification From the Public of an Agenda Item of Interest:
Provides an opportunity for members of the public to identify an agenda item which the
public member may request be brought forward and considered earlier in the meeting.
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Council Meeting Minutes — Thursday, January 31, 2019.
11.Open Forum:
None.
12.Reports of Municipal Officers:
a) Report No. OCS2019-2, Shawn Binns, Director, Operations and Community Services re:
RFP OCS2018-14, Road Network Plan.
Motion No. C190131-9
Moved by Greenlaw, Seconded by Scott
Be it resolved
1. That Report No. OCS2019-2, Shawn Binns, Director, Operations and Community
Services re: RFP OCS2018-14, Road Network Plan be received and adopted.
2. That RFP # OCS2018-14 be awarded to C.0 Tatham in the amount $94,865 plus HST
with an upset project budget limit of $105,000.
3. That the bidders be thanked and notified accordingly under the Director, Operations and
Community Services' signature.
Carried.
b) Karen Way, Clerk, correspondence dated January 14, 2019 from Scott Running re: Lake
Simcoe Regional Airport (LSRA) re: LSRA Board of Director's Appointment.
Motion No. C190131-10
Moved by Macpherson, Seconded by Greenlaw
Be it resolved
1. That the correspondence dated January 14, 2019 from Scott Running and presented by
Karen Way, Clerk, re: Lake Simcoe Regional Airport (LSRA) re: LSRA Board of Director's
Appointment be received.
2. That Mr. Running be thanked for his contribution under the Mayor's signature.
3. That staff proceed to advertise for a public member to the LSRA Board of Directors.
Carried.
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Council Meeting Minutes — Thursday, January 31, 2019.
c) Report No. F12019-1, Janice MacDonald, Accounting Clerk re: Statement of Accounts —
Q4 2018.
Motion No. C190131-11
Moved by Greenlaw, Seconded by Scott
Be it resolved
1. That Report No. F12019-1, Janice Macdonald, Accounting Clerk re: Statement of
Accounts, Quarter 4-2018, Oct. 1, 2018 — Dec. 31, 2018 be received for information only.
2. That the accounts for Quarter 4-2018 totaling $13,235,966.96 be received.
Carried.
d) Report No. CS2019-1, Marie Brissette, Special Projects Coordinator re: Corporate
Projects Status Update - November & December, 2018.
Motion No. C190131-12
Moved by Macpherson, Seconded by Greenlaw
Be it resolved that Report No. CS2019-1, Marie Brissette, Special Projects Coordinator re:
Corporate Projects Status Update - November & December, 2018 be received for
information.
Carried.
e) Report No. F12019-2, Shannon Stewart, Deputy Treasurer/Tax Collector re: 2019 Budget
- Excluded Expenses.
Motion No. C190131-13
Moved by Greenlaw, Seconded by Scott
Be it resolved that Report No. F12019-2, Shannon Stewart, Deputy Treasurer/Tax Collector
re: 2019 Budget - Excluded Expenses be received and adopted.
Carried.
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Council Meeting Minutes —Thursday, January31, 2019.
f) Robin Dunn, CAO re: 2019 Operating, Capital and Reserve Budgets.
Motion No. C190131-14
Moved by Greenlaw, Seconded by Scott
Be it resolved
1. That the Budget Adjustments recommended by Council at the January 29, 2019 Special
Council meeting are received and adopted
2 That the 2019 Operating, Capital, and Reserve Budgets as adjusted, effective January
29, 2019 be received and adopted to achieve an overall tax increase of 3.99%
3 That Council has committed to allocate an additional 4% of the property tax revenue
(approximately $800,000) to the Infrastructure Renewal Reserves as part of the 2020
budget.
Carried.
13.Reports of Members of Council:
a) Updates from Council Representatives — County of Simcoe and Township Partners and
Agencies.
The following members of Council provided updates: Mayor H.S. Hughes, Deputy Mayor
Jermey and Councillor Macpherson.
b) Mayor H.S. Hughes, correspondence dated January 12, 2019 from Ellen Blaubergs,
Coldwater Canadiana Heritage Museum re: Heritage Day Silent Auction, July 14, 2019,
Donation Request.
Motion No. C190131-15
Moved by Macpherson, Seconded by Greenlaw
Be it resolved
1. That the correspondence dated January 12, 2019 from Ellen Blaubergs, Coldwater
Canadiana Heritage Museum and presented by Mayor H.S. Hughes, re: Heritage Day
Silent Auction, July 14, 2019, Donation Request be received.
2. That the request for a silent auction item be approved.
3. That the Manager, Human Resources, Health & Safety coordinate the matter
accordingly.
Carried.
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Council Meeting Minutes — Thursday, January 31, 2019.
14. Consent Agenda:
a) Announcements of Interest to the Public:
1. Ontario Energy Board, Notice to Customers of Enbridge Gas Inc., Application for
2019 Rates - Notice of Hearing.
2. Shaw's Pancake House, Pancake Supper, Tuesday, February 19, 2019, 4:30-7:30
p.m.
b) Correspondence dated December 7, 2018 from Shawna Bailey, Epilepsy Simcoe County
re: Request for Proclamation, March 26, 2019, "Purple Day".
Staff Recommendation: Receive, Proclaim and Post on Township's Website.
c) Correspondence dated January 15, 2019 from Minister Steve Clark, Ministry of Municipal
Affairs and Housing re: Proposed Amendment to the Growth Plan for the Greater Golden
Horseshoe.
Staff Recommendation: Receive and Refer to Staff for Consideration in Staff
Report.
d) Correspondence dated January 14, 2019 from Domenic Natale, President, West Oro
Ratepayers Association (WORA) re: Bill 66, Restoring Ontario's Competitiveness Act.
Staff Recommendation: Receive for Information Only.
e) Correspondence dated January 17, 2019 from Town of Orangeville re: Bill 66.
Staff Recommendation: Receive for Information Only.
f) Correspondence dated January 18, 2019 from Lori Hunter, Public Health Nurse, Chronic
Disease Prevention Program Community and Family Health Department, Simcoe
Muskoka District Health Unit re: Taking Action on Food Insecurity [additional information
available in Clerk's Department].
Staff Recommendation: Receive for Information Only.
g) Correspondence dated January 22, 2019 from The City of Niagara Falls re: Opting into
Allow Retail Cannabis Stores.
Staff Recommendation: Receive for Information Only.
h) Correspondence dated January 23, 2019 from the Local Planning Appeal Tribunal
(LPAT) re: Decision Delivered by Helen Jackson and Order of the Tribunal, Minor
Variance Application, 2018-A-15, Randy Fielding, 35 Lauder Road.
Staff Recommendation: Receive for Information Only.
Minutes of Nottawasaga Valley Conservation Authority meeting held on October 26,
2018.
Staff Recommendation: Receive for Information Only.
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Council Meeting Minutes —Thursday, January 31, 2019.
j) Minutes of Lake Simcoe Region Conservation Authority meeting held on November 30,
2018.
Staff Recommendation: Receive for Information Only.
k) Minutes of Sustainable Severn Sound, Sustainability Committee meeting held on
Thursday, December 6, 2018.
Staff Recommendation: Receive for Information Only.
1) Correspondence from Severn Sound Environmental Association (SSEA) re: 2018 4th
Quarter (October 1 - December 31) Report/Update.
Staff Recommendation: Receive for Information Only.
Motion No. C190131-16
Moved by Keane, Seconded by Veitch
Be it resolved that the staff recommendations with respect to the items listed under "Consent
Agenda Correspondence" be adopted as printed:
a) Announcements of Interest to the Public:
1. Ontario Energy Board, Notice to Customers of Enbridge Gas Inc., Application for 2019
Rates - Notice of Hearing.
2. Shaw's Pancake House, Pancake Supper, Tuesday, February 19, 2019, 4:30-7:30
p.m.
b) Correspondence dated December 7, 2018 from Shawna Bailey, Epilepsy Simcoe County
re: Request for Proclamation, March 26, 2019, "Purple Day".
Received, Proclaimed and Posted on Township's Website.
c) Correspondence dated January 15, 2019 from Minister Steve Clark, Ministry of Municipal
Affairs and Housing re: Proposed Amendment to the Growth Plan for the Greater Golden
Horseshoe.
Received and Referred to Staff for Consideration in Staff Report.
d) Correspondence dated January 14, 2019 from Domenic Natale, President, West Oro
Ratepayers Association (WORA) re: Bill 66, Restoring Ontario's Competitiveness Act.
Received for Information Only.
e) Correspondence dated January 17, 2019 from Town of Orangeville re: Bill 66.
Received for Information Only.
f) Correspondence dated January 18, 2019 from Lori Hunter, Public Health Nurse, Chronic
Disease Prevention Program Community and Family Health Department, Simcoe
Muskoka District Health Unit re: Taking Action on Food Insecurity [additional information
available in Clerk's Department].
Received for Information Only.
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Council Meeting Minutes — Thursday, January 31, 2019.
g) Correspondence dated January 22, 2019 from The City of Niagara Falls re: Opting in to
Allow Retail Cannabis Stores.
Received for Information Only.
h) Correspondence dated January 23, 2019 from the Local Planning Appeal Tribunal
(LPAT) re: Decision Delivered by Helen Jackson and Order of the Tribunal, Minor
Variance Application, 2018-A-15, Randy Fielding, 35 Lauder Road.
Received for Information Only.
i) Minutes of Nottawasaga Valley Conservation Authority meeting held on October 26, 2018.
Received for Information Only.
j) Minutes of Lake Simcoe Region Conservation Authority meeting held on November 30,
2018.
Received for Information Only.
k) Minutes of Sustainable Severn Sound, Sustainability Committee meeting held on
Thursday, December 6, 2018.
Received for Information Only.
Correspondence from Severn Sound Environmental Association (SSEA) re: 2018 4th
Quarter (October 1 - December 31) Report/Update.
Received for Information Only.
Carried.
15. Communications/Petitions:
a) Correspondence received from Wendy Timpano, General Manager, Community
Development Corp. (CDC) re: 6th Annual Winter Wonderland, Friday, February 22,
2019, Orillia Public Library, Hosted by Orillia & Area Physician Recruitment & Retention
Committee.
Motion No. C190131-17
Moved by Greenlaw, Seconded by Veitch
Be it resolved
1. That the correspondence received from Wendy Timpano, General Manager, Community
Development Corp. (CDC) re: 6th Annual Winter Wonderland, Friday, February 22,
2019, Orillia Public Library, Hosted by Orillia & Area Physician Recruitment & Retention
Committee be received.
2. That Deputy Mayor Jermey and Councillors Greenlaw and Macpherson be authorized to
attend.
3. That the CAO's office RSVP accordingly.
Carried.
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Council Meeting Minutes —Thursday, January 31, 2019.
b) Correspondence dated January 8, 2019 from Peter Tonge re: Request for Rebate for
Property Taxes for Vacant Commercial and Industrial Buildings.
Motion No. C190131-18
Moved by Greenlaw, Seconded by Scott
Be it resolved
1. That the correspondence dated January 8, 2019 from Peter Tonge re: Request for Rebate for
Property Taxes for Vacant Commercial and Industrial Buildings be received.
2. That the request to submit the application for the said rebate be approved.
3. That the Deputy Treasurer/Tax Collector advise the applicant of Council's decision and
process the application accordingly.
Carried.
c) Correspondence received January 10, 2019 from Sophia Da Pra re: Request for Street
Name Change.
Motion No. C190131-19
Moved by Veitch, Seconded by Keane
Be it resolved
1. That the correspondence received January 10, 2019 from Sophia Da Pra re: Request for
Street Name Change be received.
2. That the said request be respectfully denied per the Township of Oro-Medonte's Street
Naming Policy POL-PD-01.
3. That the applicant be advised of Council's decision under the Director, Development Services'
signature.
Carried.
d) Correspondence received January 10, 2019 from Doug Measures, Mayor, Clearview
Township re: Log Sawing Competition Challenge, Saturday, February 2, 2019, Sunnidale
Winterama 2019.
Motion No. C190131-20
Moved by Greenlaw, Seconded by Veitch
Be it resolved
1. That the correspondence received January 10, 2019 from Doug Measures, Mayor, Clearview
Township re: Log Sawing Competition Challenge, Saturday, February 2, 2019, Sunnidale
Winterama 2019 be received.
2. That the Township of Clearview and the Sunnidale Winterama 2019 Committee be advised
that the Township of Oro-Medonte is unable to participate this year.
3. That Mayor Measures, Township of Clearview and the Sunnidale Winterama 2019
Committee be advised accordingly under the Mayor's signature.
Carried.
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Council Meeting Minutes — Thursday, January 31, 2019.
e) Correspondence dated January 16, 2019 from Jeff Carswell, Deputy City Clerk, City of
Barrie re: 2018-2022 Committee Appointments, Lake Simcoe Regional Airport
Corporation.
Motion No. C190131-21
Moved by Keane, Seconded by Veitch
Be it resolved
1. That the correspondence dated January 16, 2019 from Jeff Carswell, Deputy City Clerk,
City of Barrie re: 2018-2022 Committee Appointments, Lake Simcoe Regional Airport
Corporation be received.
2. That, pursuant to Section 6.09 of the Lake Simcoe Regional Airport Agreement, the
Council of the Township of Oro-Medonte approves the City of Barrie's appointment to the
Lake Simcoe Regional Airport Corporation Board of Directors.
3. That the City of Barrie and the County of Simcoe be advised of Council's decision under
the Clerk's signature.
Carried.
16. Notice of Motions:
None.
17. By -Laws:
a) By -Law No. 2018-014: Being a By -Law to Appoint an Alternate Member to the Council of
the County of Simcoe during an absence of the Mayor or Deputy Mayor and to repeal
By -Law No. 2017-161.
Motion No. C190131-22
Moved by Greenlaw, Seconded by Veitch
Be it resolved that
a) By -Law No. 2019-014: Being a By -Law to Appoint an Alternate Member to the Council of
the County of Simcoe during an absence of the Mayor or Deputy Mayor and to repeal By -
Law No. 2017-161
be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed
by the Mayor.
Carried.
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Council Meeting Minutes — Thursday, January 31, 2019.
18.Closed Session Items (Unfinished Items):
None.
19.Confirmation By -Law:
a) By -Law No. 2019-012: Being a by-law to confirm the proceedings of the Council
meeting held on Thursday, January 31, 2019.
Motion No. C190131-23
Moved by Keane, Seconded by Veitch
Be it resolved that By -Law No. 2019-012: Being a by-law to confirm the proceedings of the
Council meeting held on Thursday, January 31, 2019 be read a first, second and third time,
passed, be engrossed by the Clerk, signed and sealed by the Mayor.
Carried.
20.Questions from the Public Clarifying an Agenda Item:
None.
21. Adjournment:
a) Motion to Adjourn.
Motion No. C190131-24
Moved by Greenlaw, Seconded by Veitch
Be it resolved that we do now adjourn at 10:30 a.m.
Mayor, H.S.
Carried.
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