01 29 2019 Sp. Council MinutesTowtuI ' of
Proud Heritage, Exciting Future
The Township of Oro-Medonte
Special Council Meeting Minutes
Council Chambers
Time: 9:04 a.m.
Tuesday, January 29, 2019
2018-2022 Council
Present: Mayor H.S. Hughes
Deputy Mayor Scott Jermey
Councillor Ian Veitch
Councillor Scott Macpherson
Councillor Cathy Keane
Councillor Shawn Scott
Councillor Randy Greenlaw
Staff Robin Dunn, Chief Administrative Officer
Present: Karen Way, Clerk
Mark DesLauriers, Chief Financial Officer/Treasurer
Andria Leigh, Director, Development Services
Donna Hewitt, Director, Corporate Services
Hugh Murray, Director, Fire & Emergency Services/Fire Chief
Tamara Obee, Manager, Human Resources, Health & Safety
Shannon Stewart, Deputy Treasurer/Tax Collector
Michelle Jakobi, Manager, Compliance and Capital Projects
Jenny Leggett, Communications & Public Relations Officer
Vanessa Cooper, Executive Assistant Mayor & Council and CAO
Roz Llewellyn, Coordinator, Community Recreation
Karla Musso-Garcia, Manager of Operations
1. Call to Order - Moment of Reflection:
Mayor H.S. Hughes assumed the Chair, called the meeting to order followed by a moment of
reflection.
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Special Council Meeting Minutes — Tuesday, January 29, 2019.
2. Adoption of Agenda:
a) Motion to Adopt the Agenda.
Motion No. SC190129-1
Moved by Veitch, Seconded by Macpherson
Be it resolved that the agenda for the Special Council meeting of Tuesday, January 29,
2019 be received and adopted.
Carried.
Motion No. SC190129-2
Moved by Macpherson, Seconded by Veitch
Be it resolved that Rule 14.21a) of Procedural By-law No. 2017-165 be suspended in order
to allow the meeting to proceed past the 4 hour adjournment requirement.
Carried.
3. Disclosure of Pecuniary Interest:
None declared.
4. Open Forum:
None.
5. Reports of Municipal Officers:
a) Robin Dunn, CAO and Senior Management Team re: 2019 Budget Deliberations.
Motion No. SC190129-3
Moved by Macpherson, Seconded by Keane
Be it resolved
1. That the Community Satisfaction Survey budget request be approved.
2. That the Request for Proposal (RFP) CS 2018-01 — Consulting Services for Community
Satisfaction Survey be awarded to MDB Insight in the amount of $19,500 plus HST.
3. That staff be directed to execute the necessary contract.
4. That the proponents be advised of Council's decision under the Director, Corporate
Services' signature.
Carried.
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Special Council Meeting Minutes — Tuesday, January 29, 2019.
Motion No. SC190129-4
Moved by Macpherson, Seconded by Veitch
Be it resolved
1. That the item with respect to Council remuneration be approved.
2. That the draft By -Law No. 2019-005, Remuneration and Expenses By-law, be brought
forward for ratification.
Carried.
Motion No. SC190129-5
Moved by Keane, Seconded by Macpherson
Be it resolved that the correspondence presented by Robin Dunn, CAO and Senior
Management Team re: 2019 Budget Deliberations be received; that the 2019 Capital and
Operating budgets and adjustments be endorsed; and that they be brought forward for
ratification at the January 31, 2019 meeting of Council.
Carried.
6. Confirmation By -Law:
a) By -Law No. 2019-015: Being a by-law to confirm the proceedings of the Special Council
meeting held on Tuesday, January 29, 2019.
Motion No. SC190129-6
Moved by Scott, Seconded by Veitch
Be it resolved that By -Law No. 2019-015: Being a by-law to confirm the proceedings of the
Special Council meeting held on Tuesday, January 29, 2019 be read a first, second and third
time, passed, be engrossed by the Clerk, signed and sealed by the Mayor.
Carried.
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Special Council Meeting Minutes — Tuesday, January 29, 2019.
7. Adjournment:
a) Motion to Adjourn.
Motion No. SC190129-7
Moved by Macpherson, Seconded by Veitch
Be it resolved that we do now adjourn at 4:54 p.m.
Carried.
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