01 16-18 2019 Sp. Council MinutesTownship of
Prond Heritage, Exciting Future
Wednesday, January 16, 2019
Thursday, January 17, 2019
Friday, January 18, 2019
The Township of Oro-Medonte
Special Council Meeting Minutes
Council Chambers
2018-2022 Council
Present: Mayor H.S. Hughes
Deputy Mayor Scott Jermey
Councillor Ian Veitch
Councillor Scott Macpherson
Councillor Cathy Keane
Councillor Shawn Scott
Councillor Randy Greenlaw
Staff Robin Dunn, Chief Administrative Officer
Present: Karen Way; Clerk
Time: 10:35 a.m.
9:02 a.m.
12:35 p.m.
Mark DesLauriers, Chief Financial Officer/Treasure
Andria Leigh, Director, Development Services
Donna Hewitt, Director, Corporate Services
Shawn Binns, Director, Operations and Community Services
Hugh Murray, Director, Fire & Emergency Services/Fire Chief
Tamara Obee, Manager, Human Resources, Health & Safety
Janette Teeter, Supervisor, Clerk's Services/Deputy Clerk
Shannon Stewart, Deputy Treasurer/Tax Collector
Michelle Jakob!, Manager, Compliance and Capital Projects
Justin Metras, Manager, Infrastructure and Capital Projects
Karla Musso-Garcia, Operations, Manager
Roz Llewellyn, Coordinator, Community Recreation
Vanessa Cooper, Executive Assistant Mayor & Council and CAO
Harold Daynard, Manager, Information Technology
Wednesday, January 16, 2019
Presiding Clerk — Karen Way, Clerk
1. Call to Order - Moment of Reflection:
Mayor H.S. Hughes assumed the Chair, and called the meeting to order.
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Special Council Meeting Minutes Wednesday, January 16, 2019
Thursday, January 17, 2019
Friday, January 18, 2019
2. Adoption of Agenda:
a) Motion to Adopt the Agenda.
Motion No. SC190116/17/18-1
Moved by Macpherson, Seconded by Keane
Be it resolved that the agenda for the Special Council meeting of Wednesday, January 16;
Thursday, January 17; and Friday, January 18, 2019 be received and adopted.
Carried.
Motion No. SC190116/17/18-2
Moved by Keane, Seconded by Veitch
Be it resolved that Rule 14.21 a) of Procedural By-law No. 2017-165 be suspended in order
to allow the meeting to proceed past the 4 hour adjournment requirement.
Carried.
3. Disclosure of Pecuniary Interest:
None declared.
4. Open Forum:
Two (2) individuals provided comments with respect to Item 5b, January 16, 2019.
None, January 17, 2019.
None, January 18, 2019.
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Special Council Meeting Minutes Wednesday, January 16, 2019
Thursday, January 17, 2019
Friday, January 18, 2019
S. Reports of Municipal Officers:
b) Report No. OCS2019-1, Shawn Binns, Director, Operations and Community Services re:
Community Hall Upgrades — 2019 Update.
Motion No. SC190116/17/18-3
Moved by Jermey, Seconded by Scott
Be it resolved
1. That Report No. OCS2019-1, Shawn Binns, Director, Operations and Community
Services re: Community Hall Upgrades — 2019 Update be received and adopted.
2. That the Edgar Hall Board and other community organizations be given 45 days (March
2, 2019) to develop proposals and associated business plans for Council's
consideration.
3. That staff provide assistance to the Edgar Hall Board and/or other community
organizations to develop said proposals.
4. That Council consider the immediate required works at Carley, Eady, Jarratt and
Hawkestone Halls and funding be considered with the 2019 budget deliberations, and
that work continue to be undertaken to develop plans for sustainability to address future
works.
5. That staff report back to Council regarding community hall upgrades on March 13, 2019.
Carried.
a) Robin Dunn, CAO, and Senior Management Team re: 2019 Budget Presentations
and Deliberations.
Budget presentations were presented on Wednesday, January 16, 2019.
Moved by Veitch, Seconded by Macpherson
Motion No. SC190116/17/18-4
Be it resolved that we do now recess at 3:15 p.m. and reconvene on Thursday, January
17, 2019 at 9:00 a.m.
Carried.
Thursday, January 17, 2019
Presiding Clerk — Karen Way, Clerk
Budget presentations were presented on Thursday, January 17, 2019.
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Special Council Meeting Minutes Wednesday, January 16, 2019
Thursday, January 17, 2019
Friday, January 18, 2019
Moved by Veitch, Seconded by Macpherson
Motion No. SC190116/17/18-5
Be it resolved that we do now recess at 4:35 p.m. and reconvene on Friday, January 18,
2019 at 12:30 p.m.
Carried.
Friday, January 18, 2019
Presiding Clerk — Janette Teeter, Deputy Clerk
Budget presentations were presented on Friday, January 18, 2019.
Motion No. SC190116/17/18-6
Be it resolved
1. That the 2019 Pavement Management capital projects, in the amount of $3,580,005,
be approved and tendered as follows:
Project Description
Project Cost
Road Resurfacing
430,645
Asphalt Patching - Various Locations
75,000
Municipal Drain # 7
10,000
Haul: Line 7 N - Hwy 11 to Bass Lake SR
482,145
Haul: Line 9 N - OBR to Bass Lake
257,145
15/16 Sideroad - Line 12 to 13
312,145
Line 9N - Warminster SR to HVR
602,145
Mount St. Louis Rd - Line 4 to Line 3
264,345
Bass Lake SR E - Line 13 to Line 14
212,145
Line 7 S - Hwy 11 to Ridge Road
532,145
Line 2 - Hwy 11 to Ski Trails Road
402,145
3,580,005
2. That staff proceed accordingly.
Carried.
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Special Council Meeting Minutes Wednesday, January 16, 2019
Thursday, January 17, 2019
Friday, January 18, 2019
Motion No. SC190116/17/18-7
Moved by Jermey, Seconded by Scott
Be it resolved that the presentations provided by Robin Dunn, CAO, and Senior
Management Team re: 2019 Budget Presentations and Deliberations be received.
Carried.
6. Confirmation By -Law:
a) By -Law No. 2019-009: Being a by-law to confirm the proceedings of the Special Council
meeting held on Wednesday, January 16; Thursday, January 17; and Friday, January
18, 2019.
Motion No. SC190116/17/18-8
Moved by Greenlaw, Seconded by Scott
Be it resolved that By -Law No. 2019-009: Being a by-law to confirm the proceedings of the
Special Council meeting held on Wednesday, January 16; Thursday, January 17; and
Friday, January 18, 2019 be read a first, second and third time, passed, be engrossed by the
Deputy Clerk, signed and sealed by the Mayor.
Carried.
7. Questions from the Public Clarifying an Agenda Item:
None, Wednesday, January 16, 2019,
None, Thursday, January 17, 2019.
None, Friday, January 18, 2019.
8. Adjournment:
a) Motion to Adjourn.
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Special Council Meeting Minutes Wednesday, January 16, 2019
Thursday, January 17, 2019
Friday, January 18, 2019
Motion No. SC190116/17/18-9
Moved by Scott, Seconded by Jermey
Be it resolved that we do now adjourn at 4:57 p.m.
�J
ayor, H.S. H ghes
Carried.
Dep Clerk, Janette Teeter
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