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01 09 2019 Council Minutes=j'� Towtuhip o��� Proud Heritage, Exciting Future Wednesday, January 9, 2019 The Township of Oro-Medonte Council Meeting Minutes Council Chambers 2018-2022 Council Present: Mayor H.S. Hughes Deputy Scott Jermey Councillor Ian Veitch Councillor Scott Macpherson Councillor Cathy Keane Councillor Shawn Scott Councillor Randy Greenlaw Staff Robin Dunn, Chief Administrative Officer Present: Karen Way, Clerk Mark DesLauriers, Chief Financial Officer/Treasurer Andria Leigh, Director, Development Services Time: 9:05 a.m. Donna Hewitt, Director, Corporate Services Shawn Binns, Director, Operations and Community Services Shannon Stewart, Deputy Treasurer/Tax Collector Jennifer Whitley, Coordinator, Economic Development/Communications Michelle Jakobi, Manager, Environmental Services, Compliance & Capital Projects Vanessa Cooper, Executive Assistant Mayor & Council and CAO 1. Call to Order - Moment of Reflection: Mayor H.S. Hughes assumed the Chair, called the meeting to order followed by a moment of reflection. 2. Adoption of Agenda: a) Motion to Adopt the Agenda. Motion No. C190109-1 Moved by Veitch, Seconded by Macpherson Be it resolved that the agenda for the Council meeting of Wednesday, January 9, 2019 be received and adopted. Carried. Page 1 of 21 Council Meeting Minutes — Wednesday, January 9, 2019. 3. Disclosure of Pecuniary Interest: None declared. 8. Deputations: a) Dr. Si Lowry, Co -Chair, Mariposa House Hospice re: Request for Financial Support. Motion No. C190109-2 Moved by Greenlaw, Seconded by Scott Be it resolved that the correspondence dated December 12, 2018 and presented by Dr. Si Lowry, Co -Chair, Mariposa House Hospice re: Request for Financial Support be received and referred to the 2019 budget deliberations. Carried. 5. Minutes of Council and Committees: a) Inaugural held on Wednesday, December 5, 2018. Motion No. C190109-3 Moved by Jermey, Seconded by Scott Be it resolved that the correspondence of the Inaugural meeting held on Wednesday, December 5, 2018 be received and adopted as printed and circulated. Carried. b) Minutes of Special Council meeting held on Friday, December 7, 2018. Motion No. C190109-4 Moved by Scott, Seconded by Jermey Be it resolved that the draft minutes of the Special Council meeting held on Friday, December 7, 2018 be received and adopted as printed and circulated. Carried. Page 2 of 21 Council Meeting Minutes — Wednesday, January 9, 2019. c) Minutes of Council meeting held on Wednesday, December 12, 2018. Motion No. C190109-5 Moved by Scott, Seconded by Greenlaw Be it resolved that the draft minutes of the Council meeting held on Wednesday, December 12, 2018 be received and adopted as printed and circulated. Carried. d) Minutes of Special Council meeting held on Thursday, December 13, 2018. Motion No. C190109-6 Moved by Scott, Seconded by Greenlaw Be it resolved that the draft minutes of the Special Council meeting held on Thursday, December 13, 2018 be received and adopted as printed and circulated. Carried. e) Minutes of Special Council meeting held on Tuesday, December 18, 2018. Motion No. C190109-7 Moved by Scott, Seconded by Greenlaw Be it resolved that the draft minutes of the Special Council meeting held on Tuesday, December 18, 2018 be received and adopted as printed and circulated. Carried. f) Minutes of Special Council meeting held on Wednesday, December 19, 2018. Motion No. C190109-8 Moved by Greenlaw, Seconded by Scott Be it resolved that the draft minutes of the Special Council meeting held on Wednesday, December 19, 2018 be received and adopted as printed and circulated. Carried. Page 3 of 21 Council Meeting Minutes —Wednesday, January 9, 2019. g) Minutes of Council meeting held on Wednesday, December 19, 2018. Motion No. C190109-9 Moved by Greenlaw, Seconded by Scott Be it resolved that the draft minutes of the Council meeting held on Wednesday, December 19, 2018 be received and adopted as printed and circulated. Carried. 6. Recognition of Achievements: a) Correspondence received re: Letter of Appreciation to Township of Oro-Medonte, Fire and Emergency Services Department. Motion No. C190109-10 Moved by Greenlaw, Seconded by Scott Be it resolved 1. That the correspondence received re: Letter of Appreciation to Township of Oro-Medonte, Fire and Emergency Services Department be received. 2. That the Fire and Emergency Services Department be recognized under the Mayor's signature. Carried. 7. Public Meetings: None. Motion No. C190109-11 Moved by Macpherson, Seconded by Veitch Be it resolved that Rule 14.21a) of Procedural By-law No. 2017-165 be suspended in order to allow the meeting to proceed past the 4 hour adjournment requirement. Carried. Page 4 of 21 Council Meeting Minutes — Wednesday, January 9, 2019. 9. Presentations: a) 2019 Budget Presentations: 1. Dr. Mathew Miller, Chair and Pat Thor, Community Physician Recruitment Liaison, Orillia & Area Physician Recruitment and Retention Committee. 2. Dr. Stu Murdoch; and Brittany Thompson, Physician Recruitment Coordinator, Barrie Area Physician Recruitment. 3. Mike Walters, CAO; Lake Simcoe Region Conservation Authority. 4. Doug Hevenor, CAO and Sheryl Flannagan, Director, Corporate Services, Nottawasaga Valley Conservation Authority. 5. Julie Cayley, Executive Director, Severn Sound Environmental Association. 6. Victoria Ervick, Climate Change Coordinator, Sustainable Severn Sound. 7. Chris Drumm, Airport Operations Manager, Lake Simcoe Regional Airport. 8. Kris Puhvel, Executive Director, Ontario's Lake Country. 9. Greg Groen, President; Catherine Bristow, Treasurer, Oro-Medonte Chamber of Commerce. 10. Kenneth Kee, Sergeant, Municipal Policing Bureau Specialist, Ontario Provincial Police. Motion No. C190109-12 Moved by Scott, Seconded by Greenlaw Be it resolved that the 2019 budget presentations presented by 1. Orillia & Area Physician Recruitment and Retention Committee; 2. Barrie Area Physician Recruitment; 3. Lake Simcoe Region Conservation Authority; 4. Nottawasaga Valley Conservation Authority; 5. Severn Sound Environmental Association; 6. Sustainable Severn Sound; 7. Lake Simcoe Regional Airport; 8. Ontario's Lake Country; 9. Oro-Medonte Chamber of Commerce; 10.Ontario Provincial Police; be received and referred to the 2019 budget deliberations. Carried. 10.Identification From the Public of an Agenda Item of Interest: Provides an opportunity for members of the public to identify an agenda item which the public member may request be brought forward and considered earlier in the meeting. Page 5 of 21 Council Meeting Minutes — Wednesday, January 9, 2019. 11.Open Forum: None. 12.Reports of Municipal Officers: a) Report No. DS2019-1, Garry McCartney, Chief Building Official re: Proposed Amendments to the Building Fees and Charges By -Law [Refer to Item 17a)]. Motion No. C190109-13 Moved by Scott, Seconded by Greenlaw Be it resolved 1. That Report No. DS2019-1, Garry McCartney, Chief Building Official re: Proposed Amendments to the Building Fees and Charges By-law be received and adopted. 2. That the amendments, as outlined in Schedule 1 of Report No. DS2019-1, be approved. 3. That the applicable by-law be brought forward for Council's consideration. Carried. b) Report No. DS2019-2, Andria Leigh, Director, Development Services re: Cannabis Legislation — Proposed Retail Stores. Motion No. C190109-14 Moved by Scott, Seconded by Jermey Be it resolved 1. That Report No. DS2019-2, Andria Leigh, Director, Development Services re: Cannabis Legislation — Proposed Retail Stores be received and adopted. 2. That Council proceed with Option #1, as amended, (opt out of allowing retail stores in Oro-Medonte, as reflected at this time, and confirm in writing by January 22, 2019). 3. That Township staff advise the Alcohol and Gaming Commission of Ontario (AGCO) of Council's decision including the Council resolution. Carried. Page 6 of 21 Council Meeting Minutes — Wednesday, January 9, 2019. c) Report No. HR2019-1, Tamara Obee, Manager, Human Resources, Health & Safety re: Fit for Duty Policy. Motion No. C190109-15 Moved by Jermey, Seconded by Scott Be it resolved 1. That Report No. HR2019-1, Tamara Obee, Manager, Human Resources, Health & Safety re: Fit for Duty Policy be received and adopted. 2. That draft Human Resources Policy Number POL-HR-7.08 be enacted effective immediately. 3. That staff be advised accordingly under the Manager, Human Resources, Health & Safety's signature. Carried. d) Report No. CS2019-2, Donna Hewitt, Director, Corporate Services re: Community Satisfaction Survey — Consulting Services Award - RFP # CS 2018-01. Motion No. C190109-16 Moved by Macpherson, Seconded by Keane Be it resolved 1. That Report No. CS2019-2, Donna Hewitt, Director, Corporate Services re: Community Satisfaction Survey — Consulting Services Award - RFP # CS 2018-01 be received and adopted. 2. That the Request for Proposal (RFP) CS 2018-01 — Consulting Services for Community Satisfaction Survey be deferred till the 2019 budget deliberations. Carried. e) Karen Way, Clerk re: 2018-2022 Term of Council, Council Appointment Opportunities. Motion No. C190109-17 Moved by Keane, Seconded by Macpherson Be it resolved that the correspondence presented by Karen Way, Clerk re: 2018-2022 Term of Council, Council Appointment Opportunities be received. Carried. Page 7 of 21 Council Meeting Minutes — Wednesday, January 9, 2019. Motion No. C190109-18 Moved by Scott, Seconded by Greenlaw Be it resolved that the applicable ballots for Item 12e) 2018-2022 Term of Council, Council Appointment Opportunities be destroyed per Section 10.0 of the Township's Procedural By -Law. Carried. Motion No. C190109-19 Moved by Keane, Seconded by Macpherson Be it resolved 1. That Councillor Keane be appointed to the Nottawasaga Valley Conservation Authority (NVCA) Board of Directors for the 2018-2022 term of Council. 2. That NVCA be advised of Council's decision under the Mayor's signature. Carried. Motion No. C190109-20 Moved by Veitch, Seconded by Macpherson Be it resolved 1. That Councillor Macpherson be appointed to the Top Aggregate Producing Municipalities of Ontario for the 2018-2022 term of Council. 2. That TAPMO be advised of Council's decision under the Mayor's signature. Carried. Motion No. C190109-21 Moved by Veitch, Seconded by Scott Be it resolved 1. That Councillor Greenlaw be appointed to the Orillia & Area Physician Recruitment Committee. 2. That Orillia & Area Physician Recruitment Committee be advised of Council's decision under the Mayor's signature. Carried. Page 8 of 21 Council Meeting Minutes — Wednesday, January 9, 2019. Motion No. C190109-22 Moved by Macpherson, Seconded by Veitch Be it resolved 1. That Councillor Scott be appointed to the Oro-Medonte the 2018-2022 term of Council. 3. That Oro-Medonte Chamber of Commerce be advised the Mayor's signature. Chamber of Commerce for of Council's decision under Carried. Motion No. C190109-23 Moved by Macpherson, Seconded by Jermey Be it resolved that Councillors Veitch and Keane be appointed to the Heritage Committee for the 2018-2022 term of Council. Carried. Motion No. C190109-24 Moved by Jermey, Seconded by Keane Be it resolved 1. That Deputy Mayor Jermey be appointed as the Township of Oro-Medonte representatives to the Lake Simcoe Regional Airport (LSRA) Board of Directors for the 2018-2022 term of Council. 2. That the Township of Oro-Medonte's appointment be forwarded to the County of Simcoe and the City of Barrie for approval in accordance with Section 6.09 of the Lake Simcoe Regional Airport Agreement. 3. That the LSRA be advised of Council's decision under the Mayor's signature. Carried. Motion No. C190109-25 Moved by Veitch, Seconded by Macpherson Be it resolved 1. That Mayor H.S. Hughes be appointed to the Barrie Area Physician Recruitment Committee. 2. That Barrie Area Physician Recruitment be advised of Council's decision under the Mayor's signature. Carried. Page 9 of 21 Council Meeting Minutes — Wednesday, January 9, 2019. Motion No. C190109-26 Moved by Scott, Seconded by Veitch Be it resolved 1. That Councillor Greenlaw be appointed to the Orillia Public Library Board for the 2018-2022 term of Council. 2. That the City of Orillia be advised of Council's decision under the Mayor's signature. Carried. Motion No. C190109-27 Moved by Macpherson, Seconded by Keane Be it resolved 1. That Councillor Macpherson be appointed to the Lake Simcoe Region Conservation Authority (LSRCA) Board of Directors for the 2018-2022 term of Council. 2. That LSRCA be advised of Council's decision under the Mayor's signature. Carried. Motion No. C190109-28 Moved by Greenlaw, Seconded by Macpherson Be it resolved 1. That Councillor Veitch be appointed to the Severn Sound Environmental Association (SSEA) Joint Municipal Board (including the SSEA Source Protection Authority) for the 2018-2022 term of Council. 2. That SSEA be advised of Council's decision under the Mayor's signature. Carried. Motion No. C190109-29 Moved by Macpherson, Seconded by Scott Be it resolved 1. That Councillor Veitch be appointed to the Sustainable Severn Sound (SSS) for the 2018- 2022 term of Council. 2. That SSS be advised of Council's decision under the Mayor's signature. Carried. Page 10 of 21 Council Meeting Minutes — Wednesday, January 9, 2019. Motion No. C190109-30 Moved by Macpherson, Seconded by Veitch Be it resolved that Harry Hughes (Chair), Deputy Mayor Jermey; and Councillor Veitch be appointed to the Human Resources for the 2018-2022 term of Council. Carried. Motion No. C190109-31 Moved by Jermey, Seconded by Keane Be it resolved 1. That Councillor Macpherson (2019); Councillor Greenlaw (2020); Councillor Scott (2021); Councillor Veitch (2022) be appointed as an alternate member to the Council of the County of Simcoe during an absence of the Mayor or Deputy Mayor for the 2018-2022 term of Council. 2. That the appropriate by-law be brought forward for Council's consideration. 3. That the County of Simcoe be advised of Council's decision under the Clerk's signature. Carried. Motion No. C190109-32 Moved by Keane, Seconded by Jermey Be it resolved 1. That Councillor Scott be appointed to the Joint Accessibility Advisory Committee for the 2018-2022 term of Council. 2. That the County of Simcoe be advised of Council's decision under the Mayor's signature. Carried. 13.Reports of Members of Council: a) Updates from Council Representatives — County of Simcoe and Township Partners and Agencies. The following members of Council provided updates: Mayor H.S. Hughes; Deputy Mayor Jermey. Page 11 of 21 Council Meeting Minutes — Wednesday, January 9, 2019. 14. Consent Agenda: a) Announcements of Interest to the Public: 1. Township of Oro-Medonte, 2019 Oro-Medonte Citizen of the Year and Ontario Senior of the Year Nomination Notice. 2. Ontario Energy Board Notice to Customers of Enbridge Gas Distribution Inc. [additional information available in Clerk's Department]. 3. Township of Oro-Medonte, Extension for Applications for Consideration to Participate on the Heritage Committee and Joint Accessibility Advisory Committee, Deadline Extended to Friday, January 18, 2019. b) Minutes of Sustainable Severn Sound, Sustainability Committee meeting held on November 8, 2018. Staff Recommendation: Receive for Information Only. c) Memorandum correspondence dated November 5, 2018 from Sustainable Severn Sound (SSS) and Sustainable Committee re: 1. SSS's Local Climate Change Action Plan: Regional Greenhouse Gas Summary; 2. Federation of Canadian Municipalities Partners for Climate Protection program. Staff Recommendation: Receive and Refer to 2019 Budget Deliberations. d) Minutes of Barrie Public Library Board meeting held on Thursday, November 22, 2018. Staff Recommendation: Receive for Information Only. e) Correspondence dated December 7, 2018 from Chris Minor, Northeast District Manager, Union Gas Limited re: Enbridge Gas Distribution and Union Gas Amalgamation effective January 1, 2019. Staff Recommendation: Receive for Information Only. f) Correspondence received December 11, 2018 from Township of Tiny re: Notice of Adoption of a New Official Plan for the Township of Tiny. Staff Recommendation: Receive for Information Only. g) Correspondence dated December 18, 2018 from Horseshoe Valley Property Owners Association (HVPOA) re: Implications of Bill 66 Restoring Ontario's Competitiveness Act. Staff Recommendation: Receive for Information Only. h) Correspondence dated December 20, 2018 from Charles Gardner, Medical Officer of Health re: The Public Health Guidance for Municipalities on the Implementation of Legalization of Cannabis. Staff Recommendation: Receive for Information Only. Correspondence dated December 21, 2018 from Vic Fedeli, Minister of Finance re: 2019 Ontario Municipal Partnership Fund (OMPF). Staff Recommendation: Receive and Consider in Conjunction with 2019 Budget Deliberations. Page 12 of 21 Council Meeting Minutes — Wednesday, January 9, 2019. g) Correspondence dated December 18, 2018 from Horseshoe Valley Property Owners Association (HVPOA) re: Implications of Bill 66 Restoring Ontario's Competitiveness Act. Motion No. C190109-33 Moved by Veitch, Seconded by Greenlaw Be it resolved 1. That the correspondence from the Horseshoe Valley Property Owners' Association (HVPOA) dated December 18, 2018 regarding the implications of Bill 66 Restoring Ontario's Competitiveness Act, be received for information; and 2. That Council direct staff to bring forward a report regarding the implications of Bill 66, within the January 2019 commenting period, and that the December 18, 2018 HVPOA correspondence be considered in conjunction with the staff report. Carried. Motion No. C190109-34 Moved by Macpherson, Seconded by Veitch Be it resolved that the staff recommendations with respect to the items listed under "Consent Agenda Correspondence" be adopted as printed with the exception of 14g) to be voted on separately: a) Announcements of Interest to the Public: 1. Township of Oro-Medonte, 2019 Oro-Medonte Citizen of the Year and Ontario Senior of the Year Nomination Notice. 2. Ontario Energy Board Notice to Customers of Enbridge Gas Distribution Inc. [additional information available in Clerk's Department]. 3. Township of Oro-Medonte, Extension for Applications for Consideration to Participate on the Heritage Committee and Joint Accessibility Advisory Committee, Deadline Extended to Friday, January 18, 2019. b) Minutes of Sustainable Severn Sound, Sustainability Committee meeting held on November 8, 2018. Received for Information Only. c) Memorandum correspondence dated November 5, 2018 from Sustainable Severn Sound (SSS) and Sustainable Committee re: 1. SSS's Local Climate Change Action Plan: Regional Greenhouse Gas Summary; 2. Federation of Canadian Municipalities Partners for Climate Protection program. Received and Referred to 2019 Budget Deliberations. Page 13 of 21 Council Meeting Minutes — Wednesday, January 9, 2019. d) Minutes of Barrie Public Library Board meeting held on Thursday, November22, 2018. Received for Information Only. e) Correspondence dated December 7, 2018 from Chris Minor, Northeast District Manager, Union Gas Limited re: Enbridge Gas Distribution and Union Gas Amalgamation effective January 1, 2019. Received for Information Only. f) Correspondence received December 11, 2018 from Township of Tiny re: Notice of Adoption of a New Official Plan for the Township of Tiny. Received for Information Only. h) Correspondence dated December 20, 2018 from Charles Gardner, Medical Officer of Health re: The Public Health Guidance for Municipalities on the Implementation of Legalization of Cannabis. Received for Information Only. i) Correspondence dated December 21, 2018 from Vic Fedeli, Minister of Finance re: 2019 Ontario Municipal Partnership Fund (OMPF). Received and to Consider in Conjunction with 2019 Budget Deliberations. Carried. 15. Communications/Petitions: a) Correspondence dated December 6, 2018 from Allan Lafontaine, Managing Director, Orillia District Chamber of Commerce re: 129th Annual Dinner, Fern Resort, Thursday, January 24, 2019. Motion No. C190109-35 Moved by Greenlaw, Seconded by Scott Be it resolved 1. That the correspondence dated December 6, 2018 from Allan Lafontaine, Managing Director, Orillia District Chamber of Commerce re: 129th Annual Dinner, Fern Resort, Thursday, January 24, 2019 be received. 2. That Deputy Mayor Jermey; Councillors Scott and Macpherson be authorized to attend per the Remuneration and Expenses by-law. 3. That staff RSVP accordingly. Carried. Page 14 of 21 Council Meeting Minutes —Wednesday, January 9, 2019. b) Correspondence from Lee Hanson, Annual Fund Coordinator, Lake Simcoe Conservation Foundation re: 31 st Annual Conservation Dinner, Wednesday, June 12, 2019, The Manor Carrying Place Golf and Country Club, 16750 Weston Road, King. Motion No. C190109-36 Moved by Greenlaw, Seconded by Scott Be it resolved That the correspondence from Lee Hanson, Annual Fund Coordinator, Lake Simcoe Conservation Foundation re: 31st Annual Conservation Dinner, Wednesday, June 12, 2019, The Manor Carrying Place Golf and Country Club, 16750 Weston Road, King. be received. That Councillor Macpherson be authorized to attend per the Remuneration and Expenses By -Law. That staff RSVP accordingly. Carried. c) Correspondence dated December 31, 2018 from Ruth Fountain re: Road Concern, Ridge Road East, West of Line 13 South. Motion No. C190109-37 Moved by Greenlaw, Seconded by Scott Be it resolved 1. That the correspondence dated December 31, 2018 from Ruth Fountain re: Road Concern, Ridge Road East, West of Line 13 South received and reviewed as part of the Township's multi -year Guide Rail Program. 2. That the applicant be advised of Council's decision under the Director, Operations and Community Services' signature. Carried. Page 15 of 21 Council Meeting Minutes — Wednesday, January 9, 2019. d) Correspondence dated January 3, 2019 from Harry Patterson, President and Angie Shiner, Office Manager, Crime Stoppers of Simcoe Dufferin Muskoka re: Request to Proclaim, January, 2019 as "Crime Stoppers Month" and Flag Raising Event. Motion No. C190109-38 Moved by Greenlaw, Seconded by Scott Be it resolved 1. That the correspondence dated January 3, 2019 from Harry Patterson, President and Angie Shiner, Office Manager, Crime Stoppers of Simcoe Dufferin Muskoka re: re: Request to Proclaim, January, 2019 as "Crime Stoppers Month" and Flag Raising Event be received. 2. That the month of January, 2019 be proclaimed "Crime Stoppers Month". 3. That the request for a flag raising ceremony at the Township Administration Building be approved. 4. That the flag be flown through the proclamation period. 5. That the proclamation be posted on the Township's website and the CAO's Office coordinate the flag raising ceremony in accordance with Township's Flag Etiquette Policy. 6. That the applicant be advised of Council's decision under the Mayor's signature. Carried. 16.Notice of Motions: None. 17. By -Laws: a) By -Law No. 2019-003: A By -Law to Amend By -Law, 2018-044, "A By-law of The Corporation of the Township of Oro-Medonte to Provide for the Imposition of Fees or Charges" (Fees and Charges By-law). b) By -Law No. 2019-004: A By-law to provide for an interim tax levy and to provide for the payment of taxes and to provide for penalty and interest. c) By -Law No. 2019-005: A By-law to Provide for Remuneration and Expenses for Members of Council and Council's Appointees to Local Boards and Committees/Technical Support Groups and Expenses for Employees, and to Repeal By - Law Nos. 2015-092, 2015-124, 2016-101, 2016-173, 2017-085 and 2018-060 (Remuneration and Expenses By-law). Page 16 of 21 Council Meeting Minutes — Wednesday, January 9, 2019. Motion No. C190109-39 Moved by Greenlaw, Seconded by Scott Be it resolved that a) By -Law No. 2019-003: A By -Law to Amend By -Law, 2018-044, "A By-law of The Corporation of the Township of Oro-Medonte to Provide for the Imposition of Fees or Charges" (Fees and Charges By-law). b) By -Law No. 2019-004: A By-law to provide for an interim tax levy and to provide for the payment of taxes and to provide for penalty and interest. be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. Motion No. C190109-40 Moved by Keane, Seconded by Jermey Be it resolved that c) By -Law No. 2019-005: A By-law to Provide for Remuneration and Expenses for Members of Council and Council's Appointees to Local Boards and Committees/Technical Support Groups, and Expenses for Employees, and to Repeal By - Law Nos. 2015-092, 2015-124, 2016-101, 2016-173, 2017-085 and 2018-060 (Remuneration and Expenses By-law). be deferred to the 2019 budget deliberations. Carried. 4. Closed Session Items: a) Motion to go In Closed Session. Motion No. C190109-41 Moved by Macpherson, Seconded by Keane Be it resolved that we do now go in Closed Session at 3:49 p.m. to discuss • Labour relations/employee negotiations (Compensation); • Personal matters about an identifiable individual; Solicitor -client privilege (Investigation Update); • Solicitor -client privilege (Procurement); • Acquisition/disposition of land (Environmental Services); • Security of municipal property (Restricted Access). Carried. Page 17 of 21 Council Meeting Minutes — Wednesday, January 9, 2019. b) Motion to Rise and Report. Motion No. C190109-42 Moved by Macpherson, Seconded by Veitch Be it resolved that we do now Rise at 5:34 p.m. and Report on the Closed Session Items 4 c) Robin Dunn, CAO re: Labour relations/employee negotiations (Compensation); d) Robin Dunn, CAO; Karen Way, Clerk re: Personal matters about an identifiable individual; Solicitor -client privilege (Investigation Update); e) Robin Dunn, CAO re: Solicitor -client privilege (Procurement); f) Robin Dunn, CAO re: Acquisition/disposition of land (Environmental Services); g) Robin Dunn, CAO re: Security of Municipal Property (Restricted Access). Carried. c) Robin Dunn, CAO re: Labour relations/employee negotiations (Compensation) The following staff were present: Robin Dunn, Chief Administrative Officer Karen Way, Clerk Donna Hewitt, Director, Corporate Services Andria Leigh, Director, Development Services Vanessa Cooper, Executive Assistant Mayor & Council and CAO Motion No. C190109-43 Moved by Veitch, Seconded by Macpherson Be it resolved that the confidential verbal information presented by Robin Dunn, CAO re: Labour relations/employee negotiations (Compensation) be received. Carried. Page 18 of 21 Council Meeting Minutes — Wednesday, January 9, 2019. d) Robin Dunn, CAO; Karen Way, Clerk re: Personal matters about an identifiable individual; Solicitor -client privilege (Investigation Update). The following staff were present: Robin Dunn, Chief Administrative Officer Karen Way, Clerk Donna Hewitt, Director, Corporate Services Andria Leigh, Director, Development Services Vanessa Cooper, Executive Assistant Mayor & Council and CAO Motion No. C190109-44 Moved by Keane, Seconded by Scott Be it resolved that the confidential verbal information presented by Robin Dunn, CAO and Karen Way, Clerk re: Personal matters about an identifiable individual; Solicitor -client privilege (Investigation Update) be received. Carried. e) Robin Dunn, CAO re: Solicitor -client privilege (Procurement). The following staff were present: Robin Dunn, Chief Administrative Officer Karen Way, Clerk Donna Hewitt, Director, Corporate Services Andria Leigh, Director, Development Services Vanessa Cooper, Executive Assistant Mayor & Council and CAO Hugh Murray, Director, Fire & Emergency Services/Fire Chief Motion No. C190109-45 Moved by Scott, Seconded by Keane Be it resolved that the confidential verbal information presented by Robin Dunn, CAO re: Solicitor -client privilege (Procurement) be received. Carried. Page 19 of 21 Council Meeting Minutes — Wednesday, January 9, 2019. f) Robin Dunn, CAO re: Acquisition/disposition of land (Environmental Services). The following staff were present: Robin Dunn, Chief Administrative Officer Karen Way, Clerk Donna Hewitt, Director, Corporate Services Andria Leigh, Director, Development Services Vanessa Cooper, Executive Assistant Mayor & Council and CAO Michelle Jakobi, Manager, Environmental Services, Compliance & Capital Projects Motion No. C190109-46 Moved by Keane, Seconded by Scott Be it resolved that the confidential verbal information presented by Robin Dunn, CAO re: Acquisition/disposition of land (Environmental Services) be received. Carried. g) Robin Dunn, CAO re: Security of Municipal Property (Restricted Access). The following staff were present: Robin Dunn, Chief Administrative Officer Karen Way, Clerk Donna Hewitt, Director, Corporate Services Andria Leigh, Director, Development Services Vanessa Cooper, Executive Assistant Mayor & Council and CAO Motion No. C190109-47 Moved by Scott, Seconded by Jermey Be it resolved that the confidential verbal information presented by Robin Dunn, CAO re: Security of Municipal Property (Restricted Access) be received. Carried. Page 20 of 21 Council Meeting Minutes — Wednesday, January 9, 2019. 19.Confirmation By -Law: a) By -Law No. 2019-002: Being a by-law to confirm the proceedings of the Council meeting held on Wednesday, January 9, 2019. Motion No. C190109-48 Moved by Scott, Seconded by Greenlaw Be it resolved that By -Law No. 2019-002: Being a by-law to confirm the proceedings of the Council meeting held on Wednesday, January 9, 2019 be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. 20.Questions from the Public Clarifying an Agenda Item: None. 21.Adjournment: a) Motion to Adjourn. Motion No. C190109-49 Moved by Jermey, Seconded by Scott Be it resolved that we do now adjourn at 5:36 p.m. Mayor, H.S. Hug es c, Ka a ay Carried. Page 21 of 21