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01 31 2019 Council AgendaPage �4 Township of / Proud Heritage, Exciting Future The Township of Oro-Medonte Council Meeting Agenda Council Chambers Thursday, January 31, 2019 9:00 a.m. - Closed Session 9:30 a.m. - Open Session 1. Call to Order - Moment of Reflection: 2. Adoption of Agenda: a) Motion to Adopt the Agenda. 3. Disclosure of Pecuniary Interest: 4. Closed Session Items: a) Motion to go In Closed Session. b) Motion to Rise and Report. C) Donna Hewitt, Director, Corporate Services re: Acquisition/disposition of land (Potential Disposition). 5. Minutes of Council and Committees: 7-27 a) Minutes of Council meeting held on Wednesday, January 9, 2019. 28-32 b) Minutes of Special Council meeting held on Wednesday, January 16, 2019. 33-38 c) Minutes of Special Council meeting held on Wednesday, January 16; Thursday, January 17; and Friday, January 18, 2019. 39-43 d) Minutes of Special Council meeting held on Wednesday, January 23, 2019. 6. Recognition of Achievements: None. 7. Public Meetings: None. 8. Deputations: None. 9. Presentations: None. Page 1 of 161 Council Meeting Agenda - January 31, 2019 10. Identification From the Public of an Agenda Item of Interest: Provides an opportunity for members of the public to identify an agenda item which the public member may request be brought forward and considered earlier in the meeting. 11. Open Forum: The Open Forum provides an opportunity for the public to provide verbal comments to Council, in Open Session, on matters scheduled on the current agenda, and shall be conducted as follows: • Open Forum shall last no longer than 20 minutes; • Each speaker shall be required to identify the agenda item they are speaking to and provide their name and address, which may become part of the public record; • A speaker shall be limited to 2 minutes per agenda item; • No response shall be provided to any question posed during Open Forum; • No discussion, debate or decisions will occur during Open Forum; • Each speaker is permitted to speak only once per agenda item; • A speaker may provide comment on one agenda item and then shall step aside to enable another to provide comment on an agenda item; • No speaker shall speak to a second agenda item until other individuals have had an opportunity to speak once; • Speakers providing comment on the same agenda item, shall be requested to limit their comments so as to provide additional information and not repeat the same information provided by a previous speaker; • Comments made during Open Forum will not form part of the minutes of the meeting; • The following matters will not be permitted during Open Forum: o Comments/complaints against Members of Council or Township staff; o Matters beyond the jurisdiction of Council or the Township; o Closed Session agenda items, including current or pending litigation, or Insurance claims and/or pending claims by or against the Township; o Comments with respect to Minutes of Council and Committees; o Comments that are contrary to the Municipal Freedom of Information and Protection of Privacy Act; o Comments with respect to any applications which have proceeded through a Public Meeting in accordance with the Planning Act, with the exception of comment related to a recommendation contained within the Staff Report. • The Chair may conclude Open Forum prior to the 20 minute maximum time limit, for non-compliance with the Open Forum parameters, Page 2 of 161 Council Meeting Agenda - January 31, 2019 13. Reports of Members of Council: a) Updates from Council Representatives — County of Simcoe and Township Partners and Agencies. Provides an opportunity for the Township's representatives at the County of Simcoe, and the Council members appointed as the Township's representatives at the Township's Partners and Agencies, to deliver updates on the activities of the County of Simcoe and the Township's Partners and Agencies. 97 b) Mayor H.S. Hughes, correspondence dated January 12, 2019 from Ellen Blaubergs, Coldwater Canadiana Heritage Museum re: Heritage Day Silent Auction, July 14, 2019, Donation Request. 14. Consent Agenda: 98-99 a) Announcements of Interest to the Public: 1. Ontario Energy Board, Notice to Customers of Enbridge Gas Inc., Application for 2019 Rates - Notice of Hearing. 2. Shaw's Pancake House, Pancake Supper, Tuesday, February 19, 2019, 4:30-7:30 p.m. 100 b) Correspondence dated December 7, 2018 from Shawna Bailey, Epilepsy Simcoe County re: Request for Proclamation, March 26, 2019, "Purple Day". Staff Recommendation: Receive, Proclaim and Post on Township's Website. 101 c) Correspondence dated January 15, 2019 from Minister Steve Clark, Ministry of Municipal Affairs and Housing re: Proposed Amendment to the Growth Plan for the Greater Golden Horseshoe. Page 3 of 161 Conduct of Members of the Public, or any other reason. 12. Reports of Municipal Officers: 44-51 a) Report No. OCS2019-2, Shawn Binns, Director, Operations and Community Services re: RFP OCS2018-14, Road Network Plan. 52 b) Karen Way, Clerk, correspondence dated January 14, 2019 from Scott Running re: Lake Simcoe Regional Airport (LSRA) re: LSRA Board of Director's Appointment. 53-56 c) Report No. F12019-1, Janice MacDonald, Accounting Clerk re: Statement of Accounts — Q4 2018. 57-87 d) Report No. CS2019-1, Marie Brissette, Special Projects Coordinator re: Corporate Projects Status Update - November & December, 2018. 88-91 e) Report No. F12019-2, Shannon Stewart, Deputy Treasurer/Tax Collector re: 2019 Budget - Excluded Expenses. 92-96 f) Robin Dunn, CAO re: 2019 Operating, Capital and Reserve Budgets. 13. Reports of Members of Council: a) Updates from Council Representatives — County of Simcoe and Township Partners and Agencies. Provides an opportunity for the Township's representatives at the County of Simcoe, and the Council members appointed as the Township's representatives at the Township's Partners and Agencies, to deliver updates on the activities of the County of Simcoe and the Township's Partners and Agencies. 97 b) Mayor H.S. Hughes, correspondence dated January 12, 2019 from Ellen Blaubergs, Coldwater Canadiana Heritage Museum re: Heritage Day Silent Auction, July 14, 2019, Donation Request. 14. Consent Agenda: 98-99 a) Announcements of Interest to the Public: 1. Ontario Energy Board, Notice to Customers of Enbridge Gas Inc., Application for 2019 Rates - Notice of Hearing. 2. Shaw's Pancake House, Pancake Supper, Tuesday, February 19, 2019, 4:30-7:30 p.m. 100 b) Correspondence dated December 7, 2018 from Shawna Bailey, Epilepsy Simcoe County re: Request for Proclamation, March 26, 2019, "Purple Day". Staff Recommendation: Receive, Proclaim and Post on Township's Website. 101 c) Correspondence dated January 15, 2019 from Minister Steve Clark, Ministry of Municipal Affairs and Housing re: Proposed Amendment to the Growth Plan for the Greater Golden Horseshoe. Page 3 of 161 Council Meeting Agenda - January 31, 2019 Staff Recommendation: Receive and Refer to Staff for Consideration in Staff Report. 102 - 104 d) Correspondence dated January 14, 2019 from Domenic Natale, President, West Oro Ratepayers Association (WORA) re: Bill 66, Restoring Ontario's Competitiveness Act. Staff Recommendation: Receive for Information Only. 105-106 e) Correspondence dated January 17, 2019 from Town of Orangeville re: Bill 66. Staff Recommendation: Receive for Information Only. 107 - 108 f) Correspondence dated January 18, 2019 from Lori Hunter, Public Health Nurse, Chronic Disease Prevention Program Community and Family Health Department, Simcoe Muskoka District Health Unit re: Taking Action on Food Insecurity [additional information available in Clerk's Department]. Staff Recommendation: Receive for Information Only. 109 - 111 g) Correspondence dated January 22, 2019 from The City of Niagara Falls re: Opting in to Allow Retail Cannabis Stores. Staff Recommendation: Receive for Information Only. 112 - 118 h) Correspondence dated January 23, 2019 from Local Planning Appeal Tribunal (LPAT) re: Decision Delivered by Helen Jackson and Order of the Tribunal, Minor Variance Application, 2018-A-15, Randy Fielding, 35 Lauder Road. Staff Recommendation: Receive for Information Only. 119-123 i) Minutes of Nottawasaga Valley Conservation Authority meeting held on October 26, 2018. Staff Recommendation: Receive for Information Only. 124 - 129 j) Minutes of Lake Simcoe Region Conservation Authority meeting held on November 30, 2018. Staff Recommendation: Receive for Information Only. 130 - 146 k) Minutes of Sustainable Severn Sound, Sustainability Committee meeting held on Thursday, December 6, 2018. Staff Recommendation: Receive for Information Only. 147-152 1) Correspondence from Severn Sound Environmental Association (SSEA) re: 2018 4th Quarter (October 1 - December 31) Report/Update. Staff Recommendation: Receive for Information Only. 15. Communications/Petitions: 153 a) Correspondence received from Wendy Timpano, General Manager, Community Development Corp. (CDC) re: 6th Annual Winter Wonderland, Friday, February 22, 2019, Orillia Public Library, Hosted by Orillia & Area Physician Recruitment & Retention Committee. 154 b) Correspondence dated January 8, 2019 from Peter Tonge re: Request for Page 4 of 161 Council Meeting Agenda - January 31, 2019 Rebate for Property Taxes for Vacant Commercial and Industrial Buildings. 155 c) Correspondence received January 10, 2019 from Sophia Da Pra re: Request for Street Name Change. 156 d) Correspondence received January 10, 2019 from Doug Measures, Mayor, Clearview Township re: Log Sawing Competition Challenge, Saturday, February 2, 2019, Sunnidale Winterama 2019. 157-158 e) Correspondence dated January 16, 2019 from Jeff Carswell, Deputy City Clerk, City of Barrie re: 2018-2022 Committee Appointments, Lake Simcoe Regional Airport Corporation. 16. Notice of Motions: None. 17. By -Laws: 159 - 160 a) By -Law No. 2018-014: Being a By -Law to Appoint an Alternate Member to the Council of the County of Simcoe during an absence of the Mayor or Deputy Mayor and to repeal By -Law No. 2017-161. 18. Closed Session Items (Unfinished Items): 19. Confirmation By -Law: 161 a) By -Law No. 2019-012: Being a by-law to confirm the proceedings of the Council meeting held on Thursday, January 31, 2019. 20. Questions from the Public Clarifying an Agenda Item: Questions from the Public Clarifying an Agenda Item provides an opportunity for the members of the public to seek clarification with respect to the decision which was made on an agenda item, the meaning of the decision and the next steps as a result of the decision. • Questions from the Public Clarifying an Agenda Item shall last no longer than 10 minutes; • Responses provided to questions posed during Questions from the Public Clarifying an Agenda Item shall be included within the 10 minute maximum time limit; • Each speaker shall be required to identify the agenda item they are seeking clarification on and provide their name and address, which may become part of the public record; • A speaker shall be limited to 1 minute per question; • A speaker may pose a question and then shall step aside to enable another to pose a question; • The Chair may conclude Questions from the Public Clarifying an Agenda Item prior to the 10 minute maximum time limit, for non - Page 5 of 161 Council Meeting Agenda - January 31, 2019 compliance with the above parameters, Conduct of Members of the Public, or any other reason. 21. Adjournment: a) Motion to Adjourn. Page 6 of 161 5.a) Minutes of Council meeting held on Wednesday, January 9, 2019. Township of n Proud Heritage, Exciting Future Wednesday, January 9, 2019 The Township of Oro-Medonte Council Meeting Minutes Council Chambers 2018-2022 Council Present: Mayor H.S. Hughes Deputy Scott Jermey Councillor Ian Veitch Councillor Scott Macpherson Councillor Cathy Keane Councillor Shawn Scott Councillor Randy Greenlaw Time: 9:05 a.m. Staff Robin Dunn, Chief Administrative Officer " Present: Karen Way, Clerk Mark DesLauriers, Chief Financial Officer/Treasurer Andria Leigh, Director, Development Services Donna Hewitt, Director, Corporate Services Shawn Binns, Director, Operations and Community Services Shannon Stewart, Deputy Treasurer/Tax Collector Jennifer Whitley, Coordinator, Economic Development/Communications Michelle Jakobi, Manager, Environmental Services, Compliance & Capital Projects Vanessa Cooper, Executive Assistant Mayor & Council and CAO 1. Call to Order - Moment of Reflection: Mayor H.S. Hughes assumed the Chair, called the meeting to order followed by a moment of reflection. 2. Adoption of Agenda: a) Motion to Adopt the Agenda. Motion No. C190109-1 Moved by Veitch, Seconded by Macpherson Be it resolved that the agenda for the Council meeting of Wednesday, January 9, 2019 be received and adopted. Carried. Page 1 of 21 Page 7 of 161 5.a) Minutes of Council meeting held on Wednesday, January 9, 2019. Council Meeting Minutes — Wednesday, January 9, 2019. 3. Disclosure of Pecuniary Interest: None declared. 8. Deputations: a) Dr. Si Lowry, Co -Chair, Mariposa House Hospice re: Request for Financial Support Motion No. C190109-2 Moved by Greenlaw, Seconded by Scott Be it resolved that the correspondence dated December 12, 2018 and presented by Dr. Si Lowry, Co -Chair, Mariposa House Hospice re: Request for Financial Support be received and referred to the 2019 budget deliberations. Carried. 5. Minutes of Council and Committees' a) Inaugural held on Wednesday, December 5, 2018. Motion No. C190109-3 Moved by Jermey, Seconded by Scott Be it resolved that the correspondence of the Inaugural meeting held on Wednesday, December 5, 2018 be received and adopted as printed and circulated. t � � b) Minutes of Special Council meeting held on Friday, December 7, 2018. Motion No. C190109-4 '' Moved by Scott, Seconded by Jermey Be it resolved that the draft minutes of the Special Council meeting held on Friday, December 7, 2018 be received and adopted as printed and circulated. Carried. Carried. Page 2 of 21 Page 8 of 161 5.a) Minutes of Council meeting held on Wednesday, January 9, 2019. Council Meeting Minutes — Wednesday, January 9, 2019. c) Minutes of Council meeting held on Wednesday, December 12, 2018. Motion No. C190109-5 Moved by Scott, Seconded by Greenlaw Be it resolved that the draft minutes of the Council meeting held on Wednesday, December 12, 2018 be received and adopted as printed and circulated. Carried. d) Minutes of Special Council meeting held on Thursday, December 13, 2018. Motion No. C190109-6 Moved by Scott, Seconded by Greenlaw Be it resolved that the draft minutes of the Special Council meeting held on Thursday, December 13, 2018 be received and adopted as printed and circulated. Carried. e) Minutes of Special Council meeting held on Motion No. C190109-7 Moved by Scott, Seconded by Greenlaw Tuesday, December 18, 2018. Be it resolved that the draft minutes of the Special Council meeting held on Tuesday, December 18, 2018 be received and adopted as printed and circulated. Carried. f) Minutes of Special Council meeting held on Wednesday, December 19, 2018. Motion No. C190109-8 is Moved by Greenlaw, Seconded by Scott IRINEW Be it resolved that the draft minutes of the Special Council meeting held on Wednesday, December 19, 2018 be received and adopted as printed and circulated. Carried. Page 3 of 21 Page 9 of 161 5.a) Minutes of Council meeting held on Wednesday, January 9, 2019. Council Meeting Minutes — Wednesday, January 9, 2019. g) Minutes of Council meeting held on Wednesday, December 19, 2018. Motion No. C190109-9 Moved by Greenlaw, Seconded by Scott Be it resolved that the draft minutes of the Council meeting held on Wednesday, December 19, 2018 be received and adopted as printed and circulated. A a) Carried. Recognition of Achievements: 4A Correspondence received re: Letter of Appreciation to Township of Oro-Medonte, Fire and Emergency Services Department. wow Motion No. C190109-10 Moved by Greenlaw, Seconded by Scott Be it resolved 1. That the correspondence received re: Letter of Appreciation to Township of Oro-Medonte, Fire and Emergency Services Department be received. 2. That the Fire and Emergency Services Department be recognized under the Mayor's signature. 1100k 'MR INEW 7. Pub None. Motion Moved by Macpherson, Seconded by Veitch Carried. Be it resolved that Rule 14.21 a) of Procedural By-law No. 2017-165 be suspended in order to allow the meeting to proceed past the 4 hour adjournment requirement. Carried. Page 4 of 21 Page 10 of 161 5.a) Minutes of Council meeting held on Wednesday, January 9, 2019. Council Meeting Minutes — Wednesday, January 9, 2019. 9. Presentations: a) 2019 Budget Presentations: 1. Dr. Mathew Miller, Chair and Pat Thor, Community Physician Recruitment Liaison, Orillia & Area Physician Recruitment and Retention Committee. 2. Dr. Stu Murdoch; and Brittany Thompson, Physician Recruitment Coordinator, Barrie Area Physician Recruitment. 3. Mike Walters, CAO; Lake Simcoe Region Conservation Authority. 4. Doug Hevenor, CAO and Sheryl Flannagan, Director, Corporate Services, Nottawasaga Valley Conservation Authority. 5. Julie Cayley, Executive Director, Severn Sound Environmental Association. 6. Victoria Ervick, Climate Change Coordinator, Sustainable Severn Sound. 7. Chris Drumm, Airport Operations Manager, Lake Simcoe Regional Airport. 8. Kris Puhvel, Executive Director, Ontario's Lake Country. 9. Greg Groen, President; Catherine Bristow, Treasurer, Oro-Medonte Chamber of Commerce. 10. Kenneth Kee, Sergeant, Municipal Policing Bureau Specialist, Ontario Provincial Police. Motion No. C190109-12 Moved by Scott, Seconded by G l Be it resolved that the 2019 budget presentations presented by 1. Orillia & Area Physician Recruitment and Retention Committee; 2. Barrie Area Physician Recruitment; 3. Lake Simcoe Region Conservation Authority; 4. Nottawasaga Valley Conservation Authority; 5. Severn Sound Environmental Association; 6. Sustainable Severn Sound; 7. Lake Simcoe Regional Airport; 8. Ontario's Lake Country; 9. Oro-Medonte Chamber of Commerce; 10. Ontario Provincial Police; be received and referred to the 2019 budget deliberations. Carried. 10. Identification From the Public of an Agenda Item of Interest: Provides an opportunity for members of the public to identify an agenda item which the public member may request be brought forward and considered earlier in the meeting. Page 5 of 21 Page 11 of 161 5.a) Minutes of Council meeting held on Wednesday, January 9, 2019. Council Meeting Minutes — Wednesday, January 9, 2019. 11. Open Forum: rem 12. Reports of Municipal Officers: a) Report No. DS2019-1, Garry McCartney, Chief Building Official re: Proposed Amendments to the Building Fees and Charges By -Law [Refer to Item 17a)]. Motion No. C190109-13 Moved by Scott, Seconded by Greenlaw Be it resolved 'Jo IN 1. That Report No. DS2019-1, Garry McCartney, Chief Building Official re: Proposed Amendments to the Building Fees and Charges By-law be received and adopted. 2. That the amendments, as outlined in Schedule 1 of Report No. DS2019-1, be approved. 3. That the applicable by-law be brought forward for Council's consideration. Carried. b) Report No. DS2019-2, Andria Leigh, Director, Development Services re: Cannabis Legislation — Proposed Retail Stores. j, Motion No. C190109-14 1. 1 Moved by Scott, Seconded by J Be it resolved 1. That Report No. DS2019-2, Andria Leigh, Director, Development Services re: Cannabis Legislation — Proposed Retail Stores be received and adopted. 2. That Council proceed with Option #1, as amended, (opt out of allowing retail stores in Oro-Medonte, as reflected at this time, and confirm in writing by January 22, 2019). 3. That Township staff advise the Alcohol and Gaming Commission of Ontario (ACCO) of Council's decision including the Council resolution. Carried. Page 6 of 21 Page 12 of 161 5.a) Minutes of Council meeting held on Wednesday, January 9, 2019. Council Meeting Minutes — Wednesday, January 9, 2019. c) Report No. HR2019-1, Tamara Obee, Manager, Human Resources, Health & Safety re: Fit for Duty Policy. Motion No. C190109-15 Moved by Jermey, Seconded by Scott Be it resolved 1. That Report No. HR2019-1, Tamara Obee, Manager, Human Resources, Health & Safety re: Fit for Duty Policy be received and adopted. 2. That draft Human Resources Policy Number POL-HR-7.08 be enacted effective immediately. 3. That staff be advised accordingly under the Manager, Human Resources, Health & Safety's signature. 4f x Carried d) Report No. CS2019-2, Donna Hewitt, Director, Corporate Services re: Community Satisfaction Survey — Consulting Services Award - RFP # CS 2018-01. Motion No. C1901 Moved by MacphE Be it resolved 1. That Report No. CS2019-2, Donna Hewitt, Director, Corporate Services re: Community Satisfaction Survey — Consulting Services Award - RFP # CS 2018-01 be received and adopted. 2. That the Request for Proposal (RFP) CS 2018-01 — Consulting Services for Community Satisfaction Survey be deferred till the 2019 budget deliberations. Carried. e) Karen Way, Clerk re: 2018-2022 Term of Council, Council Appointment Opportunities. Motion No. C190109-17'' Moved by Keane, Seconded by Macpherson Be it resolved that the correspondence presented by Karen Way, Clerk re: 2018-2022 Term of Council, Council Appointment Opportunities be received. Carried. Page 7 of 21 Page 13 of 161 5.a) Minutes of Council meeting held on Wednesday, January 9, 2019. Council Meeting Minutes — Wednesday, January 9, 2019. Motion No. C190109-18 Moved by Scott, Seconded by Greenlaw Be it resolved that the applicable ballots for Item 12e) 2018-2022 Term of Council, Council Appointment Opportunities be destroyed per Section 10.0 of the Township's Procedural By -Law. Carried. Motion No. C190109-19 Moved by Keane, Seconded by Macpherson 4A Be it resolved 1. That Councillor Keane be appointed to the Nottawasaga Valley Conservation Authority (NVCA) Board of Directors for the 2018-2022 term of Council. 2. That NVCA be advised of Council's decision under the Mayor's signature. Motion No. C190109-20 Moved by Veitch, Seconded by I Carried. Be it resolved 1. That Councillor Macpherson be appointed to the Top Aggregate Producing Municipalities of Ontario for the 2018-2022 term of Council. 2. That TAPMO be advised of Council's decision under the Mayor's signature. Carried. Motion No. C190109-21 Moved by Veitch, Seconded by Scott 1.0 Be it resolved 1. That Councillor Greenlaw be appointed to the Orillia & Area Physician Recruitment Committee. 2. That Orillia & Area Physician Recruitment Committee be advised of Council's decision under the Mayor's signature. Carried. Page 8 of 21 Page 14 of 161 5.a) Minutes of Council meeting held on Wednesday, January 9, 2019. Council Meeting Minutes — Wednesday, January 9, 2019. Motion No. C190109-22 Moved by Macpherson, Seconded by Veitch Be it resolved 1. That Councillor Scott be appointed to the Oro-Medonte Chamber of Commerce for the 2018-2022 term of Council. 3. That Oro-Medonte Chamber of Commerce be advised of Council's decision under the Mayor's signature. Carried. Motion No. C190109-23 Moved by Macpherson, Seconded by Jermey lk k4 Be it resolved that Councillors Veitch and Keane be appointed to the Heritage Committee for the 2018-2022 term of Council. Motion No. C190109-24 Moved by Jermey, Seconded by Carried. Be it resolved 1. That Deputy Mayor Jermey be appointed as the Township of Oro-Medonte representatives to the Lake Simcoe Regional Airport (LSRA) Board of Directors for the 2018-2022 term of Council. 2. That the Township of Oro-Medonte's appointment be forwarded to the County of Simcoe and the City of Barrie for approval in accordance with Section 6.09 of the Lake Simcoe Regional Airport Agreement. 3. That the LSRA be advised of Council's decision under the Mayor's signature. Carried. Motion No. C190109-25 Moved by Veitch, Seconded by Macpherson Be it resolved 1. That Mayor H.S. Hughes be appointed to the Barrie Area Physician Recruitment Committee. 2. That Barrie Area Physician Recruitment be advised of Council's decision under the Mayor's signature. Carried. Page 9 of 21 Page 15 of 161 5.a) Minutes of Council meeting held on Wednesday, January 9, 2019. Council Meeting Minutes — Wednesday, January 9, 2019. Motion No. C190109-26 Moved by Scott, Seconded by Veitch Be it resolved 1. That Councillor Greenlaw be appointed to the Orillia Public Library Board for the 2018-2022 term of Council. 2. That the City of Orillia be advised of Council's decision under the Mayor's signature. Carried. Motion No. C190109-27 Moved by Macpherson, Seconded by Keane Be it resolved 1. That Councillor Macpherson be appointed to the Lake Simcoe Region Conservation Authority (LSRCA) Board of Directors for the 2018-2022 term of Council. 2. That LSRCA be advised of Council's decision under the Mayor's signature. Motion No. C190109-28 qVhw- Moved by Greenlaw, Seconded Carried. Be it resolved INNw 1. That Councillor Veitch be appointed to the Severn Sound Environmental Association (SSEA) Joint Municipal Board (including the SSEA Source Protection Authority) for the 2018-2022 term of Council. 2. That SSEA be advised of Council's decision under the Mayor's signature. 'A, iN N Carried. Motion No. C190109-29 Moved by Macpherson, Seconded by Scott Be it resolved 1. That Councillor Veitch be appointed to the Sustainable Severn Sound (SSS) for the 2018- 2022 term of Council. 2. That SSS be advised of Council's decision under the Mayor's signature. Carried. Page 10 of 21 Page 16 of 161 5.a) Minutes of Council meeting held on Wednesday, January 9, 2019. Council Meeting Minutes — Wednesday, January 9, 2019. Motion No. C190109-30 Moved by Macpherson, Seconded by Veitch Be it resolved that Harry Hughes (Chair), Deputy Mayor Jermey; and Councillor Veitch be appointed to the Human Resources for the 2018-2022 term of Council. Carried. Motion No. C190109-31 Moved by Jermey, Seconded by Keane Be it resolved Aft 1. That Councillor Macpherson (2019); Councillor Greenlaw (2020); Councillor Scott (2021); Councillor Veitch (2022) be appointed as an alternate member to the Council of the County of Simcoe during an absence of the Mayor or Deputy Mayor for the 2018-2022 term of Council. 2. That the appropriate by-law be brought forward for Council's consideration. 3. That the County of Simcoe be advised of Council's decision under the Clerk's signature. Motion No. C190109-32` Moved by Keane, Seconded by Jeri Carried. Be it resolved 1. That Councillor Scott be appointed to the Joint Accessibility Advisory Committee for the 2018-2022 term of Council. 2. That the County of Simcoe be advised of Council's decision under the Mayor's signature'' Carried. 13. Reports of Members of Council: a) Updates from Council Representatives — County of Simcoe and Township Partners and Agencies. The following members of Council provided updates: Mayor H.S. Hughes; Deputy Mayor Jermey. Page 11 of 21 Page 17 of 161 5.a) Minutes of Council meeting held on Wednesday, January 9, 2019. Council Meeting Minutes — Wednesday, January 9, 2019. 14. Consent Agenda: a) Announcements of Interest to the Public: 1. Township of Oro-Medonte, 2019 Oro-Medonte Citizen of the Year and Ontario Senior of the Year Nomination Notice. 2. Ontario Energy Board Notice to Customers of Enbridge Gas Distribution Inc. [additional information available in Clerk's Department]. 3. Township of Oro-Medonte, Extension for Applications for Consideration to Participate on the Heritage Committee and Joint Accessibility Advisory Committee, Deadline Extended to Friday, January 18, 2019. b) Minutes of Sustainable Severn Sound, Sustainability Committee meeting held on November 8, 2018. Staff Recommendation: Receive for Information Only AEk c) Memorandum correspondence dated November 5, 2018 from Sustainable Severn Sound (SSS) and Sustainable Committee re: 1. SSS's Local Climate Change Action Plan: Regional Greenhouse Gas Summary,- 2. ummary;2. Federation of Canadian Municipalities Partners for Climate Protection program. Staff Recommendation: Receive and Refer to 2019 Budget Deliberations. d) Minutes of Barrie Public Library Board meeting held on Thursday, November 22, 2018. Staff Recommendation: Receive for Information Only. e) Correspondence dated December 7, 2018 from Chris Minor, Northeast District Manager, Union Gas Limited re: Enbridge Gas Distribution and Union Gas Amalgamation effective January 1, 2019. Staff Recommendation: Receive for Information Only. f) Correspondence received December 11, 2018 from Township of Tiny re: Notice of Adoption of a New Official Plan for the Township of Tiny. Staff Recommendation: Receive for Information Only. g) Correspondence dated December 18, 2018 from Horseshoe Valley Property Owners Association (HVPOA) re: Implications of Bill 66 Restoring Ontario's Competitiveness Act. Staff Recommendation: Receive for Information Only. h) Correspondence dated December 20, 2018 from Charles Gardner, Medical Officer of Health re: The Public Health Guidance for Municipalities on the Implementation of Legalization of Cannabis. Staff Recommendation: Receive for Information Only. i) Correspondence dated December 21, 2018 from Vic Fedeli, Minister of Finance re: 2019 Ontario Municipal Partnership Fund (OMPF). Staff Recommendation: Receive and Consider in Conjunction with 2019 Budget Deliberations. Page 12 of 21 Page 18 of 161 5.a) Minutes of Council meeting held on Wednesday, January 9, 2019. Council Meeting Minutes — Wednesday, January 9, 2019. g) Correspondence dated December 18, 2018 from Horseshoe Valley Property Owners Association (HVPOA) re: Implications of Bill 66 Restoring Ontario's Competitiveness Act. Motion No. C190109-33 Moved by Veitch, Seconded by Greenlaw Be it resolved 1. That the correspondence from the Horseshoe Valley Property Owners' Association (HVPOA) dated December 18, 2018 regarding the implications of Bill 66 Restoring Ontario's Competitiveness Act, be received for information; and 2. That Council direct staff to bring forward a report regarding the implications of Bill 66, within the January 2019 commenting period, and that the December 18, 2018 HVPOA correspondence be considered in conjunction with the staff report. Motion No. C190109-34 Carried. Moved by Macpherson, Seconded by Veitch 1%h, Be it resolved that the staff recommendations with respect to the items listed under "Consent Agenda Correspondence" be adopted as printed with the exception of 14g) to be voted on separately: a) Announcements of Interest to the Public: 1. Township of Oro-Medonte, 2019 Oro-Medonte Citizen of the Year and Ontario Senior of the Year Nomination Notice. 2. Ontario Energy Board Notice to Customers of Enbridge Gas Distribution Inc. [additional information available in Clerk's Department]. 3. Township of Oro-Medonte, Extension for Applications for Consideration to Participate on the Heritage Committee and Joint Accessibility Advisory Committee, Deadline Extended to Friday, January 18, 2019. b) Minutes of Sustainable Severn Sound, November 8, 2018. Received for Information Only. Sustainability Committee meeting held on c) Memorandum correspondence dated November 5, 2018 from Sustainable Severn Sound (SSS) and Sustainable Committee re: 1. SSS's Local Climate Change Action Plan: Regional Greenhouse Gas Summary; 2. Federation of Canadian Municipalities Partners for Climate Protection program. Received and Referred to 2019 Budget Deliberations. Page 13 of 21 Page 19 of 161 5.a) Minutes of Council meeting held on Wednesday, January 9, 2019. Council Meeting Minutes — Wednesday, January 9, 2019. d) Minutes of Barrie Public Library Board meeting held on Thursday, November 22, 2018. Received for Information Only. e) Correspondence dated December 7, 2018 from Chris Minor, Northeast District Manager, Union Gas Limited re: Enbridge Gas Distribution and Union Gas Amalgamation effective January 1, 2019. Received for Information Only. f) Correspondence received December 11, 2018 from Township of Tiny re: Notice of Adoption of a New Official Plan for the Township of Tiny. Received for Information Only. h) Correspondence dated December 20, 2018 from Charles Gardner, Medical Officer of Health re: The Public Health Guidance for Municipalities on the Implementation of Legalization of Cannabis. Received for Information Only. i) Correspondence dated December 21, 2018 from Vic Fedeli, Minister of Finance re: 2019 Ontario Municipal Partnership Fund (OMPF). Received and to Consider in Conjunction with 2019 Budget Deliberations. 15. Communications/Petitions:' Carried. a) Correspondence dated December 6, 2018 from Allan Lafontaine, Managing Director, Orillia District Chamber of Commerce re: 129th Annual Dinner, Fern Resort, Thursday, January 24, 2019. Motion No. C190109-35 Moved by Greenlaw, Seconded by Scott Be it resolved 1. That the correspondence dated December 6, 2018 from Allan Lafontaine, Managing Director, Orillia District Chamber of Commerce re: 129th Annual Dinner, Fern Resort, Thursday, January 24, 2019 be received. 2. That Deputy Mayor Jermey; Councillors Scott and Macpherson be authorized to attend per the Remuneration and Expenses by-law. 3. That staff RSVP accordingly. Carried. Page 14 of 21 Page 20 of 161 5.a) Minutes of Council meeting held on Wednesday, January 9, 2019. Council Meeting Minutes — Wednesday, January 9, 2019. b) Correspondence from Lee Hanson, Annual Fund Coordinator, Lake Simcoe Conservation Foundation re: 31 st Annual Conservation Dinner, Wednesday, June 12, 2019, The Manor Carrying Place Golf and Country Club, 16750 Weston Road, King. Motion No. C190109-36 Moved by Greenlaw, Seconded by Scott Be it resolved 1. That the correspondence from Lee Hanson, Annual Fund Coordinator, Lake Simcoe Conservation Foundation re: 31 st Annual Conservation Dinner, Wednesday, June 12, 2019, The Manor Carrying Place Golf and Country Club, 16750 Weston Road, King. be received. dow 10061 2. That Councillor Macpherson be authorized to attend per the Remuneration and Expenses By -Law. 3. That staff RSVP accordingly. Carried. c) Correspondence dated December 31, 2018 from Ruth Fountain re: Road Concern, Ridge Road East, West of Line \South. Motion No. C190109-, Moved by Greenlaw, Seconded by Be it resolved 1. That the correspondence dated December 31, 2018 from Ruth Fountain re: Road Concern, Ridge Road East, West of Line 13 South received and reviewed as part of the Township's multi-year Guide Rail Program. 2. That the applicant be advised of Council's decision under the Director, Operations and Community Services' signature. Carried. Page 15 of 21 Page 21 of 161 5.a) Minutes of Council meeting held on Wednesday, January 9, 2019. Council Meeting Minutes — Wednesday, January 9, 2019. d) Correspondence dated January 3, 2019 from Harry Patterson, President and Angie Shiner, Office Manager, Crime Stoppers of Simcoe Dufferin Muskoka re: Request to Proclaim, January, 2019 as "Crime Stoppers Month" and Flag Raising Event. Motion No. C190109-38 Moved by Greenlaw, Seconded by Scott Be it resolved 1. That the correspondence dated January 3, 2019 from Harry Patterson, President and Angie Shiner, Office Manager, Crime Stoppers of Simcoe Dufferin Muskoka re: re: Request to Proclaim, January, 2019 as "Crime Stoppers Month" and Flag Raising Event be received. 4EW 2. That the month of January, 2019 be proclaimed ''Crime Stoppers Month". 3. That the request for a flag raising ceremony at the Township Administration Building be approved. 4. That the flag be flown through the proclamation period. 5. That the proclamation be posted on the Township's website and the CAO's Office coordinate the flag raising ceremony in accordance with Township's Flag Etiquette Policy. 6. That the applicant be advised of Council's decision under the Mayor's signature. 16. Notice None. 17. By -Lav Carried. a) By -Law No. 2019-003: A By -Law to Amend By -Law, 2018-044, "A By-law of The Corporation of the Township of Oro-Medonte to Provide for the Imposition of Fees or Charges" (Fees and Charges By-law). b) By -Law No. 2019-004: A By-law to provide for an interim tax levy and to provide for the payment of taxes and to provide for penalty and interest. c) By -Law No. 2019-005: A By-law to Provide for Remuneration and Expenses for Members of Council and Council's Appointees to Local Boards and Committees/Technical Support Groups and Expenses for Employees, and to Repeal By - Law Nos. 2015-092, 2015-124, 2016-101, 2016-173, 2017-085 and 2018-060 (Remuneration and Expenses By-law). Page 16 of 21 Page 22 of 161 5.a) Minutes of Council meeting held on Wednesday, January 9, 2019. Council Meeting Minutes — Wednesday, January 9, 2019. Motion No. C190109-39 Moved by Greenlaw, Seconded by Scott Be it resolved that a) By -Law No. 2019-003: A By -Law to Amend By -Law, 2018-044, "A By-law of The Corporation of the Township of Oro-Medonte to Provide for the Imposition of Fees or Charges" (Fees and Charges By-law). b) By -Law No. 2019-004: A By-law to provide for an interim tax levy and to provide for the payment of taxes and to provide for penalty and interest. be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor. Motion No. C190109-40 Moved by Keane, Seconded by Jermey Carried. Be it resolved that lqmm IME& - c) By -Law No. 2019-005: A By-law to Provide for Remuneration and Expenses for Members of Council and Council's Appointees to Local Boards and Committees/Technical Support Groups, and Expenses for Employees, and to Repeal By - Law Nos. 2015-092, 2015-124, 2016-101, 2016-173, 2017-085 and 2018-060 (Remuneration and Expenses By-law).,, be deferred to the 2019 budget deliberations. Vq% — 4. Closed Session Ite a) Motion to go In Clos Motion No. C1901094' Moved by Macpherson, Seconded by Keane Carried. Be it resolved that we do now go in Closed Session at 3:49 p.m. to discuss • Labour relations/employee negotiations (Compensation); • Personal matters about an identifiable individual; Solicitor -client privilege (Investigation Update); • Solicitor -client privilege (Procurement); • Acquisition/disposition of land (Environmental Services); • Security of municipal property (Restricted Access). Carried. Page 17 of 21 Page 23 of 161 5.a) Minutes of Council meeting held on Wednesday, January 9, 2019. Council Meeting Minutes — Wednesday, January 9, 2019. b) Motion to Rise and Report. Motion No. C190109-42 Moved by Macpherson, Seconded by Veitch Be it resolved that we do now Rise at 5:34 p.m. and Report on the Closed Session Items 4 c) Robin Dunn, CAO re: Labour relations/employee negotiations (Compensation); d) Robin Dunn, CAO; Karen Way, Clerk re: Personal matters about an identifiable individual; Solicitor -client privilege (Investigation Update); e) Robin Dunn, CAO re: Solicitor -client privilege (Procurement); f) Robin Dunn, CAO re: Acquisition/disposition of land (Environmental Services); g) Robin Dunn, CAO re: Security of Municipal Property (Restricted Access). Carried. A& c) Robin Dunn, CAO re: Labour relations/employee negotiations (Compensation). The following staff were present: Robin Dunn, Chief Administrative Officer Karen Way, Clerk Donna Hewitt, Director, Corporate Services Andria Leigh, Director, Development Services Vanessa Cooper, Executive Assistant Mayor & Council and CAO Motion No. C190109-43 Moved by Veitch, Seconded by Macpherson Be it resolved that the confidential verbal information presented by Robin Dunn, Labour relations/employee negotiations (Compensation) be received. CAO re: Carried. Page 18 of 21 Page 24 of 161 5.a) Minutes of Council meeting held on Wednesday, January 9, 2019. Council Meeting Minutes — Wednesday, January 9, 2019. d) Robin Dunn, CAO; Karen Way, Clerk re: Personal matters about an identifiable individual; Solicitor -client privilege (Investigation Update). The following staff were present: Robin Dunn, Chief Administrative Officer Karen Way, Clerk Donna Hewitt, Director, Corporate Services Andria Leigh, Director, Development Services Vanessa Cooper, Executive Assistant Mayor & Council and CAO Motion No. C190109-44 Moved by Keane, Seconded by Scott Be it resolved that the confidential verbal information presented by Robin Dunn, CAO and Karen Way, Clerk re: Personal matters about an identifiable individual; Solicitor -client privilege (Investigation Update) be received. N46# 1% Carried. e) Robin Dunn, CAO re: Solicitor -client privilege (Procurement). The following staff were present: Robin Dunn, Chief Administrative Officer' Karen Way, Clerk Donna Hewitt, Director, Corporate Services Andria Leigh, Director, Development Services Vanessa Cooper, Executive Assistant Mayor & Council and CAO Hugh Murray, Director, Fire & Emergency Services/Fire Chief Motion No. C190109-45 Moved by Scott, Seconded by Keane Be it resolved that the confidential verbal information presented by Robin Dunn, CAO re: Solicitor -client privilege (Procurement) be received. Carried. Page 19 of 21 Page 25 of 161 5.a) Minutes of Council meeting held on Wednesday, January 9, 2019. Council Meeting Minutes — Wednesday, January 9, 2019. f) Robin Dunn, CAO re: Acquisition/disposition of land (Environmental Services). The following staff were present: Robin Dunn, Chief Administrative Officer Karen Way, Clerk Donna Hewitt, Director, Corporate Services Andria Leigh, Director, Development Services Vanessa Cooper, Executive Assistant Mayor & Council and CAO Michelle Jakobi, Manager, Environmental Services, Compliance & Capital Projects Motion No. C190109-46 Moved by Keane, Seconded by Scott Be it resolved that the confidential verbal information presented by Robin Dunn, CAO re: Acquisition/disposition of land (Environmental Services) be received. Carried. 4k 'A qqr g) Robin Dunn, CAO re: Security of Municipal Property (Restricted Access). The following staff were present: Robin Dunn, Chief Administrative 7SeIII >* Karen Way, Clerk Donna Hewitt, Director, Corporate Andria Leigh, Director, Development Services Vanessa Cooper, Executive Assistant Mayor & Council and CAO Motion No. C190109-47 Moved by Scott, Seconded by Jerm MW & Be it resolved that the confidential verbal information presented by Robin Dunn, CAO re: Security of Municipal Property (Restricted Access) be received. INr Carried. Page 20 of 21 Page 26 of 161 5.a) Minutes of Council meeting held on Wednesday, January 9, 2019. Council Meeting Minutes — Wednesday, January 9, 2019. 19. Confirmation By -Law: a) By -Law No. 2019-002: Being a by-law to confirm the proceedings of the Council meeting held on Wednesday, January 9, 2019. Motion No. C190109-48 Moved by Scott, Seconded by Greenlaw Be it resolved that By -Law No. 2019-002: Being a by-law to confirm the proceedings of the Council meeting held on Wednesday, January 9, 2019 be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. 20. Questions from the Public Clarifying an Agenda Item: None. 21. Adjournment: a) Motion to Adjourn Motion No. C190109-49 Moved by Jermey, Seconded by Scott Be it resolved that we do now adjourn at 5:36 p.m. Carried. Clerk, Karen Way Page 21 of 21 Page 27 of 161 5.b) Minutes of Special Council meeting held on Wednesday, January 16, 2... Township of Proud Heritage, Exciting Future Wednesday, January 16, 2019 Present: Staff Present: The Township of Oro-Medonte Special Council Meeting Minutes Council Chambers 2018-2022 Council Mayor H.S. Hughes Deputy Mayor Scott Jermey Councillor Ian Veitch Councillor Scott Macpherson Councillor Cathy Keane Councillor Shawn Scott Councillor Randy Greenlaw Time: 9:00 a.m. Robin Dunn, Chief Administrative Officer Karen Way; Clerk - Andria Leigh, Director, Development Services Donna Hewitt, Director, Corporate Services Shawn Binns, Director, Operations and Community Services Tamara Obee, Manager, Human Resources, Health & Safety Jennifer Whitley, Coordinator, Economic Development/Communications 1066 1% 1. Call to Order - Moment of Reflection. Mayor H.S. Hughes assumed the Chair, called the meeting to order followed by a moment of reflection. 2. Adoption of Agenda: a) Motion to Adopt the Agenda Motion No. SC190116-1 Moved by Macpherson, Seconded by Veitch Be it resolved that the agenda for the Special Council meeting of Wednesday, January 16, 2019 be received and adopted. Carried. Page 1 of 5 Page 28 of 161 5.b) Minutes of Special Council meeting held on Wednesday, January 16, 2... Special Council Meeting Minutes — Wednesday, January 16, 2019. 3. Disclosure of Pecuniary Interest: None declared. 4. Open Forum: Four (4) individuals provided comments with respect to Item 6a. 5. Consent Agenda: a) Correspondence dated December 18, 2018 from Horseshoe Valley Property Owners Association (HVPOA) re: Implications of Bill 66 Restoring Ontario's Competitiveness Act. Staff Recommendation: Receive and Consider in Conjunction with Item 6a) Report No. DS2019-3. b) Correspondence dated December 19, 2018 from Claire Malcolmson, Executive Director, Rescue Lake Simcoe Coalition and Margaret Prophet, Executive Director, Simcoe County Greenbelt Coalition re: Bill 66, Restoring Ontario's Competitiveness Act. Staff Recommendation: Receive and Consider in Conjunction with Item 6a) Report No. DS2019-3. Motion No. SC190116-2 `' Moved by Keane, Seconded by Vei Be it resolved that the staff recommendations with respect to the items listed under "Consent Agenda Correspondence" be adopted as printed: Uff a) Correspondence dated December 18, 2018 from Horseshoe Valley Property Owners Association (HVPOA) re: Implications of Bill 66 Restoring Ontario's Competitiveness Act. Received and Considered in Conjunction with Item 6a) Report No. DS2019-3. b) Correspondence dated December 19, 2018 from Claire Malcolmson, Executive Director, Rescue Lake Simcoe Coalition and Margaret Prophet, Executive Director, Simcoe County Greenbelt Coalition re: Bill 66, Restoring Ontario's Competitiveness Act. Received and Considered in Conjunction with Item 6a) Report No. DS2019-3. Carried. Page 2of5 Page 29 of 161 5.b) Minutes of Special Council meeting held on Wednesday, January 16, 2... Special Council Meeting Minutes — Wednesday, January 16, 2019. 6. Reports of Municipal Officers: a) Report No. DS2019-3, Derek Witlib, Manager, Planning Services and Andy Karaiskakis, Senior Planner re: Bill 66, Restoring Ontario's Competitiveness Act and Proposed Open -for -Business Planning By-law (OFB-ZBL). Mayor H.S. Hughes vacated the Chair and Deputy Mayor Jermey assumed the Chair. Motion No. SC190116-3 Moved by Hughes, Seconded by Keane Af Be it resolved 1. That Report No. DS2019-3, Derek Witlib, Manager, Planning Services and Andy Karaiskakis, Senior Planner re: Bill 66, Restoring Ontario's Competitiveness Act and Proposed Open -for -Business Planning By-law (OFB-ZBL) be received and adopted, as amended. 2. That Council authorize Planning staff to submit the comments as outlined in Report DS2019-003 through the Environmental Registry (013-4125) as the Township's submission on the Provincial Consultation on the proposed Open -For -Business Planning Tool. 3. That the following additional comments be reflected in the Township's submission: (a) That the Minster require all municipalities to develop a local municipal protocol for the consideration of an OFB-ZBL to ensure that community interests remain protected within the context of good planning; (b) That the Minister consider permitting other uses that create jobs and that are not more traditionally defined employment uses and that the threshold of the numbers of jobs created be reduced to 25 for a municipality with a population under 250,000 with an ability for these jobs to be phased in; (c) That the Minister not consider endorsing any OFB-ZBL submissions unless they have due regard for the protection of the environment. 4. That staff be directed to prepare for the Development Services Committee's consideration a protocol for consideration of development in context to an OFB-ZBL. Unanimously Carried. Mayor H.S. Hughes resumed the Chair. IV Page 3of5 Page 30 of 161 5.b) Minutes of Special Council meeting held on Wednesday, January 16, 2... Special Council Meeting Minutes — Wednesday, January 16, 2019. 7. Closed Session Items: a) Motion to go in Closed Session. Motion No. SC190116-4 Moved by Scott, Seconded by Jermey Be it resolved that we do now go in Closed Session at 10:20 a.m. to discuss • Labour relations/employee negotiations (Compensation). b) Motion to Rise and Report. Motion No. SC190116-5 Moved by Greenlaw, Seconded by Scoti Carried. Be it resolved that we do now Rise at 10:20 a.m. and Report on the Closed Session Item 4c) Robin Dunn, CAO re: Labour relations/employee negotiations (Compensation). Carried. c) Robin Dunn, CAO re: Labour relations/employee negotiations (Compensation). The following staff were present: Robin Dunn, Chief Administrative Officer Karen Way; Clerk Donna Hewitt, Director, Corporate Services Tamara Obee, Manager, Human Resources, Health & Safety Motion No. SC190116-6 it Moved by Greenlaw, Seconded by Scott Be it resolved loom 1. That the confidential verbal information presented by Robin Dunn, CAO re: Labour relations/employee negotiations (Compensation) be received. 2. That staff proceed as directed. Carried. Page 4of5 Page 31 of 161 5.b) Minutes of Special Council meeting held on Wednesday, January 16, 2... Special Council Meeting Minutes — Wednesday, January 16, 2019. 8. Confirmation By -Law: a) By -Law No. 2019-008: Being a by-law to confirm the proceedings of the Special Council meeting held on Wednesday, January 16, 2019. Motion No. SC190116-7 Moved by Keane, Seconded by Veitch Be it resolved that By -Law No. 2019-008: Being a by-law to confirm the proceedings of the Special Council meeting held on Wednesday, January 16, 2019 be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor. ON 9. Questions from the Public Clarifying an Agenda Item: 1► rein 10.Adjournment: a) Motion to Adjourn. Motion No. SC190116-8 Moved by Jermey, Seconded by Scott I - Be it resolved that we do now adjourn at 10:31 a.m. Clerk, Karen Way Carried. Carried. Page 5of5 Page 32 of 161 5.c) Minutes of Special Council meeting held on Wednesday, January 16; T... .'-- ��- �,. Tnwruhip of Proud Heritage, Exciting Future Wednesday, January 16, 2019 Thursday, January 17, 2019 Friday, January 18, 2019 Present Staff Present: 1 The Township of Oro-Medonte Special Council Meeting Minutes Council Chambers Time: 10:35 a.m. 9:02 a.m. 12:35 p.m. 2018-2( Mayor H.S. Hughes Deputy Mayor Scott Jermey Councillor Ian Veitch Councillor Scott Macpherson Councillor Cathy Keane Councillor Shawn Scott Councillor Randy Greenlaw Robin Dunn, Chief Administrative Officer Karen Way, Clerk Imsh" '% Mark DesLauriers, Chief Financial Officer/Treasure Andria Leigh, Director, Development Services Donna Hewitt, Director, Corporate Services Shawn Binns, Director, Operations and Community Services Hugh Murray, Director, Fire & Emergency Services/Fire Chief Tamara Obee, Manager, Human Resources, Health & Safety Janette Teeter, Supervisor, Clerk's Services/Deputy Clerk Shannon Stewart, Deputy Treasurer/Tax Collector Michelle Jakobi, Manager, Compliance and Capital Projects Justin Metras, Manager, Infrastructure and Capital Projects Karla Musso-Garcia, Operations, Manager Roz Llewellyn, Coordinator, Community Recreation Vanessa Cooper, Executive Assistant Mayor & Council and CAO Harold Daynard, Manager, Information Technology Wednesday, January 16, 2019 Presiding Clerk — Karen Way, Clerk 1. Call to Order - Moment of Reflection: Mayor H.S. Hughes assumed the Chair, and called the meeting to order. Page 1 of 6 Page 33 of 161 5.c) Minutes of Special Council meeting held on Wednesday, January 16; T... Special Council Meeting Minutes Wednesday, January 16, 2019 Thursday, January 17, 2019 Friday, January 18, 2019 2. Adoption of Agenda: a) Motion to Adopt the Agenda. Motion No. SC190116/17/18-1 Moved by Macpherson, Seconded by Keane Be it resolved that the agenda for the Special Council meeting of Wednesday, January 16; Thursday, January 17; and Friday, January 18, 2019 be received and adopted. Motion No. SC190116/17/18-2 Moved by Keane, Seconded by Veitch Carried. Be it resolved that Rule 14.21 a) of Procedural By-law No. 2017-165 be suspended in order to allow the meeting to proceed past the 4 hour adjournment requirement. 3. Disclosure of None declared. 4. Open Forum: Two (2) individuals provided comments with respect to Item 5b, January 16, 2019. None, January 17, 2019. None, January 18, 2019. 1w, . % 1% Carried. Page 2of6 Page 34 of 161 5.c) Minutes of Special Council meeting held on Wednesday, January 16; T... Special Council Meeting Minutes Wednesday, January 16, 2019 Thursday, January 17, 2019 Friday, January 18, 2019 5. Reports of Municipal Officers: b) Report No. OCS2019-1, Shawn Binns, Director, Operations and Community Services re: Community Hall Upgrades — 2019 Update. Motion No. SC190116/17/18-3 Moved by Jermey, Seconded by Scott Be it resolved 1. That Report No. OCS2019-1, Shawn Binns, Director, Operations and Community Services re: Community Hall Upgrades — 2019 Update be received and adopted. 2. That the Edgar Hall Board and other community organizations be given 45 days (March 2, 2019) to develop proposals and associated business plans for Council's consideration. 3. That staff provide assistance to the Edgar Hall Board and/or other community organizations to develop said proposals. 4. That Council consider the immediate required works at Carley, Eady, Jarratt and Hawkestone Halls and funding be considered with the 2019 budget deliberations, and that work continue to be undertaken to develop plans for sustainability to address future works. 5. That staff report back to Council regarding community hall upgrades on March 13, 2019. NCarried. a) Robin Dunn, CAO, and Senior Management Team re: 2019 Budget Presentations and Deliberations. Budget presentations were presented on Wednesday, January 16, 2019. Moved by Veitch, Seconded by Macpherson Motion No. SC190116/17/18-4 Be it resolved that we do now recess at 3:15 p.m. and reconvene on Thursday, January 17, 2019 at 9:00 a.m. IW Carried. Thursday, January 17, 2019 Presiding Clerk — Karen Way, Clerk Budget presentations were presented on Thursday, January 17, 2019. Page 3of6 Page 35 of 161 5.c) Minutes of Special Council meeting held on Wednesday, January 16; T... Special Council Meeting Minutes Wednesday, January 16, 2019 Thursday, January 17, 2019 Friday, January 18, 2019 Moved by Veitch, Seconded by Macpherson Motion No. SC190116/17/18-5 Be it resolved that we do now recess at 4:35 p.m. and reconvene on Friday, January 18, 2019 at 12:30 p.m. Carried. Friday, January 18, 2019 Presiding Clerk — Janette Teeter, Deputy Clerk 'it Budget presentations were presented on Friday, January 18, 2019. Motion No. SC190116/17/18-6 Be it resolved 1. That the 2019 Pavement Management capital projects, in the amount of $3,580,005, be approved and tendered as follows: Vk 'MI6, Nhl�. Project Description Project Cost Road Resurfacing dSMIN., 430,645 '. Asphalt Patching - Various Locations 75,000 Municipal Drain # 7 10,000 Haul: Line 7 N - Hwy 11 to Bass Lake SR 482,145 Haul: Line 9 N - OBR to Bass Lake 257,145 15/16 Sideroad - Line 12 to 13 312,145 Line 9N - Warminster SR to HVRk 602,145 Mount St. Louis Rd - Line 4 to Line 3 264,345 Bass Lake SR E - Line 13 to Line 14 212,145 Line 7 S - Hwy 11 to Ridge Road 532,145 Line 2 - Hwy 11 to Ski Trails Road 402,145 No3,580,005 2. That staff proceed accordingly. Carried. Page 4of6 Page 36 of 161 5.c) Minutes of Special Council meeting held on Wednesday, January 16; T... Special Council Meeting Minutes Motion No. SC190116/17/18-7 Moved by Jermey, Seconded by Scott Wednesday, January 16, 2019 Thursday, January 17, 2019 Friday, January 18, 2019 Be it resolved that the presentations provided by Robin Dunn, CAO, and Senior Management Team re: 2019 Budget Presentations and Deliberations be received. Carried. C4 a) Confirmation By -Law: By -Law No. 2019-009: Being a by-law to confirm the proceedings of the Special Council meeting held on Wednesday, January 16; Thursday, January 17; and Friday, January 18, 2019. Motion No. SC190116/17/18-8 Moved by Greenlaw, Seconded by Scott Be it resolved that By -Law No. 2019-009: Being a by-law to confirm Special Council meeting held on Wednesday, January 16; Thursday Friday, January 18, 2019 be read a first, second and third time, pas: Deputy Clerk, signed and sealed by the Mayor. 7. Questions from the Public Clarifying an Agenda Item: None, Wednesday, January 16, 2019. 4%�% None, Thursday, January 17, 2019. None, Friday, January 18, 2019. 8. Adjournment: a) Motion to Adjourn. the proceedings of the January 17; and ed, be engrossed by the Carried. Page 5of6 Page 37 of 161 5.c) Minutes of Special Council meeting held on Wednesday, January 16; T... Special Council Meeting Minutes Wednesday, January 16, 2019 Thursday, January 17, 2019 Friday, January 18, 2019 Motion No. SC190116/17/18-9 Moved by Scott, Seconded by Jermey Be it resolved that we do now adjourn at 4:57 p.m. Mayor, H.S. Hughes Carried. Clerk, Karen Way Janette Teeter Page 6of6 Page 38 of 161 5.d) Minutes of Special Council meeting held on Wednesday, January 23, 2... Township of n Proud Heritage, Exciting Future Wednesday, January 23, 2019 The Township of Oro-Medonte Special Council Meeting Minutes Council Chambers 2018-2022 Council Present: Mayor H.S. Hughes Deputy Mayor Scott Jermey Councillor Ian Veitch Councillor Scott Macpherson Councillor Cathy Keane Councillor Shawn Scott Councillor Randy Greenlaw Time: 3:00 p.m. Staff Robin Dunn, Chief Administrative Officer; Present: Andria Leigh, Director, Development Services; Shawn Binns, Director, Operations & Community Services; Donna Hewitt, Director, Corporate Services; Michelle Jakobi, Manager, Compliance and Capital Projects; Jenny Leggett, Communications & Public Relations Officer Jennifer Whitley, Coordinator, Economic Development/Communications Janette Teeter, Supervisor, Clerk's Services/Deputy Clerk; Vanessa Cooper, Executive Assistant Mayor & Council and CAO Pam Silk, Environmental Services Assistant 1. Call to Order - Moment of Reflection: Mayor H.S. Hughes assumed the Chair, called the meeting to order followed by a moment of reflection. 2. Adoption of Agenda: a) Motion to Adopt the Agenda. Motion No. SC190123-1 Moved by Jermey, Seconded by Scott Be it resolved that the agenda for the Special Council meeting of Wednesday, January 23, 2019 be received and adopted. Carried. Page 1 of 5 Page 39 of 161 5.d) Minutes of Special Council meeting held on Wednesday, January 23, 2... Special Council Meeting Minutes — Wednesday, January 23, 2019. 3. Disclosure of Pecuniary Interest: None declared. 4. Closed Session Items: a) Motion to go In Closed Session. Motion No. SC190123-2 Moved by Veitch, Seconded by Macpherson 'At Be it resolved that we do now go in Closed Session at 3:01 p.m. to discuss • Education or training of members in accordance with Section 239 (3.1) of the Municipal Act, 2001, as amended (Infrastructure Servicing Process); • Litigation affecting the municipality; solicitor -client privilege (Burl's Creek Local Planning Appeal Tribunal (LPAT)). b) Motion to Rise and Report. Moved by Scott, Seconded by Greenlaw Carried. Be it resolved that we do now Rise at 5:18 p.m. and Report on the Closed Session Items 4 c) Robin Dunn, CAO; Andria Leigh, Director, Development Services re: Litigation affecting the municipality; solicitor -client privilege (Burl's Creek Local Planning Appeal Tribunal (LPAT)). d) Robin Dunn, CAO re: Education or training of members (Infrastructure Servicing Process).IV Carried. Page 2of5 Page 40 of 161 5.d) Minutes of Special Council meeting held on Wednesday, January 23, 2... Special Council Meeting Minutes — Wednesday, January 23, 2019. c) Robin Dunn, CAO; Andria Leigh, Director, Development Services re: Litigation affecting the municipality; solicitor -client privilege (Burl's Creek Local Planning Appeal Tribunal (LPAT)). The following staff were present: Robin Dunn, Chief Administrative Officer; Andria Leigh, Director, Development Services; Shawn Binns, Director, Operations & Community Servic Donna Hewitt, Director, Corporate Services; Michelle Jakobi, Manager, Compliance and Capital Projects; Jenny Leggett, Communications & Public Relations Officer Janette Teeter, Supervisor, Clerk's Services/Deputy Clerk; Vanessa Cooper, Executive Assistant Mayor & Council and CAO Motion No. SC190123-4 Moved by Macpherson, Seconded by Veitch 6#. Be it resolved that the confidential correspondence dated January 18, 2019 and November 13, 2018 and confidential verbal information presented by Robin Dunn, CAO; and Andria Leigh, Director, Development Services re: Litigation affecting the municipality; solicitor -client privilege (Burl's Creek Local Planning Appeal Tribunal (LPAT)) be received. Carried. Page 3of5 Page 41 of 161 5.d) Minutes of Special Council meeting held on Wednesday, January 23, 2... Special Council Meeting Minutes — Wednesday, January 23, 2019. d) Robin Dunn, CAO re: Education or training of members (Infrastructure Servicing Process). The following staff were present: Robin Dunn, Chief Administrative Officer; Andria Leigh, Director, Development Services; Shawn Binns, Director, Operations & Community Services; Donna Hewitt, Director, Corporate Services; Michelle Jakobi, Manager, Compliance and Capital Projects; Jenny Leggett, Communications & Public Relations Officer Jennifer Whitley, Coordinator, Economic Development/Communications Janette Teeter, Supervisor, Clerk's Services/Deputy Clerk; Pam Silk, Environmental Services Assistant; Vanessa Cooper, Executive Assistant Mayor & Council and CAO Christine Hill; and Pat Becker, Cole Engineering Group Ltd. Motion No. SC190123-5 Moved by Veitch, Seconded by Macpherson ..#, Be it resolved that the confidential information presented by Robin Dunn, CAO and Christine Hill, and Pat Becker, Cole Engineering Group Ltd. re: Education or training of members (Infrastructure Servicing Process) be received. Carried. 5. Confirmation By -Law: a) By -Law No. 2019-010: Being a by-law to confirm the proceedings of the Special Council meeting held on Wednesday, January 23, 2019. Motion No. SC190123-6 Moved by Keane, Seconded by Macpherson Be it resolved that By -Law No. 2019-010: Being a by-law to confirm the proceedings of the Special Council meeting held on Wednesday, January 23, 2019 be read a first, second and third time, passed, be engrossed by the Deputy Clerk, signed and sealed by the Mayor. Carried. Page 4of5 Page 42 of 161 5.d) Minutes of Special Council meeting held on Wednesday, January 23, 2... Special Council Meeting Minutes — Wednesday, January 23, 2019. 6. Adjournment: a) Motion to Adjourn. Motion No. SC190123-7 Moved by Greenlaw, Seconded by Scott Be it resolved that we do now adjourn at 5:19 p.m. Mayo ette Teeter Carried. Page 5of5 Page 43 of 161 12.a) Report No. OCS2019-2, Shawn Binns, Director, Operations and Commun... 7awnship of Report epo t Proud Heritage, Exciting Future Report No. OCS2019-02 To: Council Prepared By: Shawn Binns Meeting Date: January 31, 2019 Subject: RFP OCS2018-14 Road Network Plan Motion # Roll #: R.M.S. File #: j Recommendation(s): Requires Action For Information Only It is recommended: 1. That Report No. OCS2019-02 be received and adopted; 2. That RFP # OCS2018-14 be awarded to C.0 Tatham in the amount $94,865 plus HST with an upset project budget limit of $105,000; 3. And that the Bidders be thanked and notified under the Director, Operations and Community Services signature. Background: In 2007, the Township's road inventory included approximately 386 km of hard top surface and 226 km of gravel surface roads. Currently, the inventory is made of up of 596 km of hardtop surface and 16 km of gravel roads. The Township's road system also consists of 50 bridges and structures greater than 3 metres. The recent influx in residential development and more urbanized infrastructure and associated operating and capital requirements has created a need to review and update roads needs studies, road management practices and policies, as well as to assess and provide recommendations to shape the Township's Road Network as it approaches buildout over the next -twelve years. Current situation The Township has recently undertaken an in-depth review of Operations/Transportation (Roads Department) services, which highlighted the need for increased investment in the Township's road network. The increase in hard top surfacing has led to additional requirements for maintenance and road safety considerations. This is compounded by the Township's rolling topography, narrow roads, speeds of travelling motorists and Operations and Community Services January 31, 2019 Report No. OCS2019-02 Page 1 of 8 Page 44 of 161 12.a) Report No. OCS2019-2, Shawn Binns, Director, Operations and Commun... limited shoulders and drainage. The Township is responsible for 1230 lane kilometers of roadway, more than any other Municipality in the County of Simcoe. Levels of service for surface type, maintenance and asset management is required. The study will review various investment scenarios for service levels (cost/benefit) and associated performance measures. Updates to the Township's Asset Management Plan and Development Charges Study are scheduled to take place in 2019. The Township has commenced an update to its Official Plan. According to Statistics Canada, between 2011 and 2016, there was a 5% increase in population in Oro-Medonte. The number of private dwellings increased from 7,475 in 2011 to 9,013 in 2016 representing a 21 % increase over the five-year period. Of particular interest are provincial numbers, which forecast an additional 34% growth in population over the next 12 years. This has led to service pressures and the need to ensure viable long term plans are established to address current and future service level requirements. The Township has a number of private roads, which over the years it has assumed various maintenance functions without formal agreement or consistent levels of service across the Municipality. A strategy, policy direction and defined levels of services is required. The last Roads Needs Study update was completed in 2015. Updated road condition assessments were completed in 2017 using a PCI scale. There is a need to update the traffic counts and road classifications according to current counts and establish a policy and methodology for future traffic counts, road classification and associated roadway standards. Changes to the makeup of the road network are necessitating a need to undertake a comprehensive review of speed limits across the Township. The Roads Needs Study and current capital plan reflect current needs and do not consider long-term local and regional development and transportation patterns. The Township maintains approximately 6km of Sidewalk — considering growth of settlement areas and active transportation requirements, a comprehensive policy direction for sidewalks and walkways is required. The Township has become a world-class destination for road cycling attracting many visitors to the Township's roads. As the trend for cycling continues to rise, there will be greater potential for conflict between cyclists and motorists and additional Municipal considerations for safety/due diligence requirements. Operations and Community Services January 31, 2019 Report No. OCS2019-02 Page 2 of 8 Page 45 of 161 12.a) Report No. OCS2019-2, Shawn Binns, Director, Operations and Commun... Project Scope The study will be broken out in three distinct but inter -related components consisting of the following: Road System and Operations Traffic Operations - Existing Conditions • review the existing road system in context of local, collector, arterial (County roads) and highway (MTO) functions; • identify designated cycling routes, sidewalks, and active transportation links (provided by Township); • using empirical Strava data, (trips, ride and heat) highlight the current use of various roads by cyclists (with assistance from Township and County of Simcoe); • identify designated haul routes (provided by Township); • establish traffic volumes on the existing road system (through an appropriate traffic count program to be resolved with the Township - link volumes vs intersection counts, peak hour vs daily volumes; weekday vs weekend, average vs summer conditions, etc.); • identify road system capacity deficiencies based on current volumes, road classifications and operational reviews; and • identify private roads (provided by Township) and current maintenance practice i.e. Township 1 Private. Traffic Operations - Future Conditions • establish future traffic volumes on the road system in context of historic growth, anticipated general growth and development specific growth (considering major developments). Provide same considerations relating to cycling; • identify road system capacity deficiencies based on future volumes, road classifications and operational reviews; and • provide policy recommendations for levels of service i.e. maintenance and assumption relating to privately owned roads. Travel Speeds • for identified road sections (to be provided by the Township) undertake traffic volume and speed counts (1 day vs 3 day vs 7 day) to establish existing conditions; • based on Canadian Guidelines for Establishing Posted Speed Limits (or other applicable guidelines), determine the recommended speed limit for the subject road sections; and Operations and Community Services January 31, 2019 Report No. OCS2019-02 Page 3 of 8 Page 46 of 161 12.a) Report No. OCS2019-2, Shawn Binns, Director, Operations and Commun... • provide recommendations accordingly for the noted road sections and recommendations for consideration on a global basis. Road Classification • based on existing and/or future traffic volumes, and the existing road system configuration, review the classification and definitions of the Township roads and provide recommendations (local vs collector vs arterial);and • based on existing and/or future aggregate extraction areas/activities, identify future haul routes. Roark Transportation Network • in context of existing and future travel demands and desire lines, identify the need for future roads, road extensions, linkages, etc.; • review considerations relating the Oro-Medonte Rail Trail (former CN Railway) and future transportation needs; • identify existing Township roads that should be considered for transfer to the County road system, including those that serve as emergency detour routes for Highway 11 or Highway 400; • review County and MTO plans for the upper tier road networks and potential implications to the Township road network; • review the County of Simcoe Transit Plan and identify any future considerations for the Township's road network; • consult with rail lines and utility partners to obtain input on long-term initiatives and possible considerations for this study; and • provide policy recommendations for acquisition of sight triangles and lands for future road widening. Road Standards • review and provide recommendations on updating the Transportation policies within the Township's Official Plan; • review the current Township road standards relating to road classification and cross-sections; • confirm applicability of standards in context of road classification, traffic volumes and other appropriate criterion; and • present recommended changes for consideration (local vs collector, urban vs rural, residential vs industrial, etc.). Operations and Community Services January 31, 2019 Report No. OCS2019-02 Page 4 of 8 Page 47 of 161 12.a) Report No. OCS2019-2, Shawn Binns, Director, Operations and Commun... Roads Needs Studv Road System Inventory • establish road segments/sections in consideration of previous studies, Township GIS/asset management program, etc.; and • inventory the road system to collect roadside environment information MMS Classification • establish road classification as per Ontario Regulation 239/02 Minimum Maintenance Standards. Road Condition Appraisal & Needs Assessment • review current asset management plan and lifecycle of road base and surfacing for the Township's road network; • identify the need to improve each individual road section by comparing its existing physical characteristics to minimum thresholds and/or minimum tolerable standards, as determined from: PCI decision matrices; the Inventory Manual for Municipal Roads; and/or Township road standards and general road guidelines; • identify road system needs as they may exist pertaining to: o road geometrics (substandard horizontal and/or vertical curves); o road and shoulder widths; o road surface type; o traffic operations; and o roadside drainage. • detailed geometric design and drainage analysis is not anticipated; however it is assumed that areas of concern will be noted; • identify applicable road improvement strategies and provide recommendations to address existing deficiencies, including corresponding costs; and • provide recommended adjustments to asset management lifecycles based on field review. Priorities • determine a condition and priority rating for each road section; the priority rating system should consider risk factors such as road condition, roadside environment classification, AADT, etc.; • develop a 10 year improvement program with associated costs and consideration for Township budgets; and Operations and Community Services January 31, 2019 Report No. OCS2019-02 Page 5 of 8 Page 48 of 161 12.a) Report No. OCS2019-2, Shawn Binns, Director, Operations and Commun... • consider various scenarios (eg. maintain existing budget, maintain existing PCI, improve PCI) and provide graphical representation of same. Funding of $90,000 was allocated and approved in the 2018 Budget. Request for Proposals (RFP#OCS2018-14) was issued on October 30 and closed on November 27, 2018. Analysis: Request for Proposal OCS2018-14 was posted on the Township website and through Biddingo (a public procurement web portal). A total of four proposals were received as follows: Submission Amount (excluding HST) WSP $169,270 KID Becking $89,500 RJ Burnside $95,267 C.0 Tatham $94,865 The proposals were reviewed by a cross -functional internal committee using the following criteria: Item Evaluation Criteria Points 1 Quality and Completeness of Proposal 15 2 Relevant Experience 20 3 Budget 25 4 Work Plan and Timelines 15 5 Personnel Summary and Company Background 20 6 Client References 5 Total Available Points 100 Following the review, it was determined that the proposal from C.0 Tatham best met the Township's project objectives and provided the best overall value to the Township. Accordingly, it is recommended that Contract OCS: 2018-04 be awarded to C.0 Tatham and Associates in the amount of $94,865. Operations and Community Services January 31, 2019 Report No. OCS2019-02 Page 6 of 8 Page 49 of 161 12.a) Report No. OCS2019-2, Shawn Binns, Director, Operations and Commun... Following the award of the contract, a detailed overview of the work plan, project deliverables, approach and communication plan will be shared with Council and the Community. Reports will be provided to Council through monthly project tracking report with formal updates at project milestones. This will be outlined in the work plan once finalized. Financial 1 Legal implications 1 Risk Management: Funding of $90,000 was approved in the 2018 Budget. As the project was initiated in 2018, funding in the amount $105,000 was accrued and funded through 2018 tax levy ($78,750) and development charges ($26,250). The contract is structured as a lump sum contract, however a project budget of $105,000 has been established to address additional field investigations that may be warranted as the project advances. The Road Network Plan will provide long term strategic direction for the Township's 615km of road infrastructure which will ensure resources are optimized and long term needs and implications are understood. The plan will also establish baseline information and policy grounding for risk and infrastructure management which will lead to greater operational efficiency and reduction of risk exposure. Further, the plan will ensure that opportunities for development charges are fully leveraged for future infrastructure requirements. Policies/Legislation: Infrastructure for Jobs and Prosperity Act Township of Oro-Medonte Asset Management Plan Township of Oro-Medonte Official Plan Corporate Strategic Goals: Continuous Improvement and Fiscal Responsibility Balanced Growth Inclusive, Healthy Community Enhanced Communications & Customer Service Operations and Community Services January 31, 2019 Report No. OCS2019-02 Page 7 of 8 Page 50 of 161 12.a) Report No. OCS2019-2, Shawn Binns, Director, Operations and Commun... Consultations: • Chief Administrative Officer • Chief Financial Officer/Treasurer • Director, Development Services • Director, Corporate Services • Manager, Infrastructure and Capital Projects • Manager, Operations Conclusion: The Road Network Plan will include a review of current road conditions/needs, future roads needs and classifications, levels of service for asset management, existing agreements and practices. Additionally, the plan will review applicable standards and safety of roadways, resulting in the establishment of comprehensive long-term program/service levels for the management of Township roads that will guide future budget allocations and project prioritization. Res ectfully submitted: Shawn Binns, PBDM, MBA Director, Operations and Community Services SMT Approval / Comments: C.A.O. Approval / Comments: f Operations and Community Services January 31, 2019 Report No. OCS2019-02 Page 8 of 8 Page 51 of 161 12.b) Karen Way, Clerk, correspondence dated January 14, 2019 from Scott... -----Original Message ----- From: scott_running scott_running Sent: January 14, 2019 4:16 PM To: Hughes, Harry <harry.hughes(a)oro-medonte.ca> Subject: Lake Simcoe Airport Board of Directors position Good afternoon Mayor Hughes, I have had the privilege of serving on the Lake Simcoe Airport Board of Director as a representative for Oro-Medonte for a number of years. I am unable to continue in this role. I would like to thank you for the opportunity to serve the residents of Oro-Medonte in this capacity. It has been an honor to fill this position. The Airport has an exciting future. It is a necessary asset for the entire region to flourish. I understand support for an entity such as this comes in many forms. I hope LSRA will continue to have your support. Sincerely, Scott Running This email was scanned by Bitdefender Page 52 of 161 12.c) Report No. F12019-1, Janice MacDonald, Accounting Clerk re: Statern Township of Report Proud Heritage, Exciting Future Report No. FI 2019-01 To: Council Prepared By: Janice MacDonald Meeting Date: January 31, 2019 Subject: Statement of Accounts Quarter 4 - 2018 Oct 1, 2018 — Dec 31, 2018 Motion # $ Roll #: R.M.S. File #: Recommendation(s): Requires Action For Information Only It is recommended: 1. That Report No. FI 2019-01 be received for information only. 2. The accounts for Quarter 4 - 2018 totaling $ 13,235,966.96 are received. Background: Following are the statement of accounts for the months of October, November and December. Cheaue Registers: Batch No. Date Amount AC01049 October 03, 2018 $ 347,677.32 AQ00675 October 03, 2018 $ 5,404.59 AC01050 October 10, 2018 $ 484,400.65 AQ00676 October 11, 2018 $ 9,175.00 AQ01051 October 17, 2018 $ 805,655.02 AQ01052 October 24, 2018 $ 244,373.02 AC01053 October 25, 2018 $ 136,858.98 AC01054 October 30, 2018 $_ 110,741.00 Finance Report No. F1 2019-01 $ 2,144,285.58 January 31, 2019 Page 1 of 4 Page 53 of 161 12.c) Report No. F12019-1, Janice MacDonald, Accounting Clerk re: Statern ACO 1055 November 07, 2018 $ 691,315.02 AC01056 November 14, 2018 $ 360,200.59 AQ00677 November 19, 2018 $ 2,150.00 AC01057 November 21, 2018 $ 479,538.37 AC01058 November 28, 2018 $ -1228,425.98 $ 2,761,629.96 AC01059 December 05, 2018 $ 5,688,695.79 AQ00678 December 12, 2018 $ 36,109.25 AC01060 December 12, 2018 $ 339,056.07 AC01061 December 19, 2018 $ 702,776.38 AQ00679 December 19, 2018. $ 7,450.55 ACO 1063 December 20, 2018 $ 56.628.03 $ 6,830,716.07 $ 11,736,631.61 Deleted Bill Registers: AX00198 October 03, 2018 $ 5,529.28 AX00199 October 04, 2018 $ 434.70 AX00200 October 26, 2018 $ 3,390.00 AX00201 October 30, 2018 $ 1,271.25 ($ 10,625.23) AX00202 November 07, 2018 $ 500.00 AX00203 November 21, 2018 $ 165.69 ($ 665.69) AX00204 December 04, 2018 $ 926.11 AX00205 December 19, 2018 $ 531.37 ($ 1,457.48) -($ 12,748.40) Payroll: PR01235 October 13, 2018 $ 171,359.41 PR01238 October 27, 2018 $ 173,095.25 PRO1246 October 31, 2018 $ 336,291.95 $ 680,746.61 PRO1241 November 10, 2018 $ 185,188.16 PRO1244 November 24, 2018 $ 193.553.28 $ 378,741.44 PRO1248 December 08, 2018 $ 196,385.60 PRO1268 December 22, 2018 $ 195,692.10 $ 392, 077.70 $ 1,451,565.75 Finance January 31, 2019 Report No. FI 2019-01 Page 2 of 4 Page 54 of 161 12.c) Report No. F12019-1, Janice MacDonald, Accounting Clerk re: Statem... Credit Card Registers. AE01111 October 14, 2018 AE01112 October 26, 2018 AE01113 October 26, 2018 AE01114 October 26, 2018 AE01115 October 26, 2018 AE01116 October 26, 2018 AE01117 October 26, 2018 AE01118 October 26, 2018 AE01119 October 26, 2018 AE01120 October 26, 2018 AE01121 October 26, 2018 AE01122 October 26, 2018 AE01123 November 14, 2018 AE01124 November 26, 2018 AE01125 November 26, 2018 AE01126 November 26, 2018 AE01027 November 26, 2018 AE01028 November 26, 2018 AE01029 November 26, 2018 AE01030 November 26, 2018 AE01031 November 26, 2018 AE01132 November 26, 2018 AE01133 November 26, 2018 AE01134 November 26, 2018 AE01135 December 14, 2018 AP01136 December 26, 2018 AE01137 December 26, 2018 AE01138 December 26, 2018 AE01139 December 26, 2018 AE01140 December 26, 2018 AE01141 December 26, 2018 AE01142 December 26, 2018 AE01143 December 26, 2018 AE01144 December 26, 2018 AE01145 December 26, 2018 AE01146 December 26, 2018 Finance Report No. FI 2019-01 $ 1,741.96PetroCanada/Sept $ 2,432.42 $ 50.00 $ 412.93 $ 4,133.02 $ 4,495.99 $ 470.30 $ 1,751.25 $ 677.92 $ 911.34 $ 988.10 $ 940.55 $ 19,005.78 $ 1, 924.24 Petro CanadalOct $ 33.74 $ 145.96 $ 58.77 $ 66.07 $ 1,624.73 $ 1,574.02 $ 1,700.56 $ 5,257.78 $ 9,343.60 $ 777.61 $ 2,,112.78 $ 24,619.86 $ 1,941.08PetroCanada/Nov $ 295.54 $ 5,838.83 $ 92.64 $ 1,079.07 $ 1,132.19 $ 233.99 $ 1,258.89 $ 146.89 $ 823.73 $ 1,706.92 $ 2.342.59 $ 16,892.36 $ 60,518.00 Total: $ 13,235,966.96 January 31, 2019 Page 3 of 4 Page 55 of 161 12.c) Report No. F12019-1, Janice MacDonald, Accounting Clerk re: Statern Analysis: Not Applicable. Financial I Legal Implications 1 Risk Management: Not Applicable. Policies/Legislation: Not Applicable. Corporate Strategic Goals: Not Applicable. Consultations: Not Applicable. Attachments: Cheque Registers — under separate cover. Conclusion: That the accounts for Quarter 4 - 2018 are received. Respectfully submitted: �� Jan acDonald Accounting Clerk SMT Approval I Comments: Finance Report No. FI 2019-01 C.A.O. Approval I Comments: 1 January 31, 2019 Page 4 of 4 Page 56 of 161 12.d) Report No. CS2019-1, Marie Brissette, Special Projects Coordinator... township of Report Proud Heritage, Exciting Future Report No. To: Prepared by: CS2019-01 Council Marie Brissette, Corporate Services, Project Coordinator Meeting Date: Subject: Motion # January 31, 2019 Corporate Projects Status Update — November & December 2018 Roll #: R.M.S. File #: Recommendation(s): Requires Action For Information Only It is recommended: 1. That Report CS2019-01 be received. Background: As requested by Council and identified in Report CSI 2013-05, Township staff commenced reporting on Corporate Project Implementation in October 2013. This report provides Council with snapshot details of both capital project implementation as well as other projects of significance to the municipality. As identified at the June 22, 2016 meeting of Council, the structure has been reduced to show a one-year rolling report, with the history retained on the website within previous Corporate Projects Status Update reports. Attached as Appendix A is the November & December 2018 Corporate Project report. Analysis: Not applicable. Financial 1 Legal Implications 1 Risk Management: Not applicable. Corporate Services January 31, 2019 Report No CS2019-01 page 1 of 31 Page 57 of 161 12.d) Report No. CS2019-1, Marie Brissette, Special Projects Coordinator... Policies/Legislation: Not applicable. Corporate Strategic Goals: Enhanced Communications and Customer Service Consultations: Senior Management Team Attachments: Appendix A: Corporate Project Tracking — November & December 2018 Conclusion: That the update on corporate projects be received for information. Respectfully submitted: Marie-Brlss e, CMO, Dipl. M. , ipl. M.M. Corporate Services, Project Coordinator SMT Approval 1 Comments: Corporate Services Report No CS2019-01 C.A.O. Approval 1 Comments: January 3j'2019 Page 2 of 31 Page 58 of 161 m Cn co 0 rn Appendix A Project Tracking November & December 2018 CAD's Office Project Ward Leads Date Status Continuous All Robin Dunn/ July 2018 - Lean Implementation work plan in development; Improvement (CI) Mark Leadership training proposals under review. Initiative DesLauriers/ August - No update Donna Hewitt September & - RFP to assist with Implementation of Lean October Management System developed and advertised. Report to Council with award recommendation prior to year-end. Im lementation to begin Janua 2019. November & - RFP award report to Council — December. December - Initial meetings with consultants held; roll out to commence in mid-January. Township Organization All Robin Dunn July 2018 - Continued implementation throughout 2018 Review August - Continued implementation September & - Continued implementation October November & - Continued implementation December Finance Project Ward Lead(s) Date Status IT Master Plan All Harold February 2018 IT Steering Committee Meeting will be scheduled for Daynard/ Mark March 22nd 2018. DesLauriers Work on the ERP replacement continues. Benchmarking is ongoing with input from other Municipalities. System Hardening continues. Corporate Services Report No CS2019-01 January 31, 2019 Page 3 of 31 N C+� N 0 CD' c cn CD CD CD n 0 C n O O Q- 0 m rn 0 0 rn Corporate Services Report No CS2019-01 January 31, 2019 Page 4 of 31 N Q CD O Z 0 n N 0 i March & April IT Steering Committee Meeting was held on March 29th 2018. Discussions took place on 2018 related IT initiatives. These discussions included SCADA, payment automation, passwords, department applications, and communication technology. Next IT Steering Committee Meeting has been scheduled on June 18t', 2018. System Hardening and ERP research continues. 2018 Computer Hardware options are being investigated for 2018 rollout. May & June Departmental and Staff Meetings were held in early June to discuss IT Needs and Initiatives. This feedback will help build IT Roadmap for Township. Staff IT Needs and Initiatives were documented to show needs, trends and common ground between departments. IT Steering Committee Meeting was held on June 19th 2018. Findings from the IT Needs and Initiatives meetings were discussed. Updates on SCADA and IAR were also provided. July Continued research and documenting of IT needs System Hardening and ERP research continued. Preparation has begun to create IT Roadmap and also a survey to go out to Municipal Partners to understand what they utilize for applications and ERP. August System Hardening and ERP research continued. Continued preparation of IT Roadmap and survey to go out to Municipal Partners to understand what they utilize for applications and ERP. Have asked County of Simcoe to host meeting to discuss Network Security and incidents that have happened to local Partners. Corporate Services Report No CS2019-01 January 31, 2019 Page 4 of 31 N Q CD O Z 0 n N 0 i Corporate Services Report No CS2019-01 January 31, 2019 Page 5 of 31 N Q CD O z 0 n N O i CD' c' cn CD CD CD v' 0 (D n O O QL 0 September & System Hardening and ERP research continued. October Received survey results showing Municipal Partners applications and ERP. County of Simcoe has responded and will host meeting on security incidents that were experienced by local Partners. Meeting will happen on November 9. November & System Hardening continued. December County of Simcoe hosted meeting on security incidents that were experienced by local Partners. Meeting provided details and good insight into incidents. In December another municipal partner had small security incident. Few details have been given. Corporate Services Project Ward Lead(s) Date Status Communications All Donna February 2018 Updated Communications Plan deferred due to staffing Strategy & Plan Hewitt/Jenny changes. Legget/Jennifer E -Newsletter subscriptions increased by 40. Whitley Through online dog tag process have extended an offer for additional information, providing targeted information as requested. March & April Livestreaming & videotaping of Council meetings endorsed by Council, installation to be completed by June. E -newsletter subscription increased by 161 to 414. Facebook followers increased by 85 to 1197. Twitter followers increased by 59 to 3307. May & June Livestreaming started June 13th Enewsletter Subscriptions increased to 420 Enews sign up option went out with Tax bills Facebook followers has increased to 1262 Twitter followers has increased to 3358 Corporate Services Report No CS2019-01 January 31, 2019 Page 5 of 31 N Q CD O z 0 n N O i CD' c' cn CD CD CD v' 0 (D n O O QL 0 m rn N 0 rn Corporate Services Report No CS2019-01 January 31, 2019 Page 6 of 31 N Q CD O z O N C+� N 0 CD c cn CD CD CD 0 O (D n O O v 0 July Following the Strategic Plan, increased on-line communication with residents through social media channels directing individuals to the Township's website. Revised corporate Facebook page title from "What's Happening in Oro-Medonte" to `Township of Oro- Medonte." This has resulted in an increase of Facebook followers to the page. Given recent corporate initiatives (i.e. Re -Opening of Bayview Memorial Park), increased media inquiries. Five media releases issued during late June to present. Facebook followers has increased to 1353 Twitter followers has increased to 3403 Livestrearning of Council meetings has been successful. August Facebook Followers increased to 1553 (200 new followers) Twitter Followers increased to 3421 YouTube now has 29 subscribers up from 20 Council Highlights E Newsletter went out to 423 subscribers Election Communication Plan Implementation: • general election outreach including voter list (voter.ca lookup) education/promotion at Bayview Memorial Park during movie night, two OK Friday Market events at Burl's Creek, information booth at the Oro World's Fair • distributed Municipal Elections information postcard through Canada Post to all residents located within Oro-Medonte • distributed fridge magnets and pens pertaining to the election at outreach events (Bayview Memorial Park, Burl's Creek, Oro World's Fair etc.) • developed a video pertaining to voting in the municipal election for use on social media Corporate Services Report No CS2019-01 January 31, 2019 Page 6 of 31 N Q CD O z O N C+� N 0 CD c cn CD CD CD 0 O (D n O O v 0 m rn CA) 0 rn Corporate Services Report No CS2019-01 January 31, 2019 Page 7 of 31 W WI— Prepared AMO briefing notes for three Ministries; the notes were well received. General Communication • North Simcoe Life • Community Information Guide • General corporate correspondence September & Facebook Followers increased to 1662 from 1553 October Twitter Followers increased to 3465 from 3421 You Tube is up from 29 to 34 Elections Communication Plan executed including: Township wide postcard mailing; Twitter; Facebook; Website; booth/attendance at community events; regional radio campaign and video promotion. General Communication • Follow-up AMO correspondence prepared to the Minister of Natural Resources and Forestry and the Minister of Agriculture, Food and Rural Affairs regarding predation concerns • July/August Council Highlights electronic newsletter prepared and distributed • North Simcoe Life • Community Information Guide • General Corporate Correspondence November & Facebook Followers increased to 1,727 from 1,662 December Twitter Followers increased to 3,499 from 3,465 You Tube is up from 29 to 38 General Communication • Briefing notes, fact sheets and appropriate follow- up correspondence prepared for three issues. • Media release prepared and issued for three events/announcements • Information prepared for December issue of North Simcoe Life Corporate Services Report No CS2019-01 January 31, 2019 Page 7 of 31 W WI— Corporate Services Report No CS2019-01 January 31, 2019 Page 8 of 31 N CD O z O N C+� N 0 CD cn cn CD (D CD v' o. (D n O O 0 • Winter Community Information Guide created and distributed • New photos of council and SMT coordinated Pilot Cycling Project All Donna Hewitt/ February 2018 New 2018 Maps are printed and ready for distribution Jennifer Cycle Simcoe working through Grant applications for Whitley 2018 Tourism Pan American Cyclocross Championships for 2018/19 Simcoe are confirmed for Midland, Horseshoe & Carriage Ridge County/Cycle are the main accommodators, shoulder season — Nov Simcoe 3-4 March & April Toronto Bike Show Completed in March, Ontario's Lake Country cycling maps the most picked up approx. 800- 1000 Cycle Simcoe working with Ontario's Lake Country and other DMO's on cycling campaign, RTO& funding- total project $30k - digital marketing, OLC focus will be on road & mountain biking & Cycle & Stay packages. Running a Safe Cycling initiative — radio campaign for June Bike Month all of Simcoe Count May & June Simcoe County Loop Trail complete, promotion campaigns running, opportunity to sign up for a group ride. Continue advertising through digital marketing campaigns. July Continuing with promotions Township working with Cycle Simcoe on potential Bike Rack locations August Cycle Simcoe continues with promotions through Simcoe County Looking at new experience routes partnering with local tourism businesses Corporate Services Report No CS2019-01 January 31, 2019 Page 8 of 31 N CD O z O N C+� N 0 CD cn cn CD (D CD v' o. (D n O O 0 m rn Cn 0 rn Corporate Services Report No CS2019-01 January 31, 2019 Page 9 of 31 N Q CD O Z O N C+� Working with media including Bloggers to write about cycling experiences, here is one from the Loop Trail BLOG Township took cycling photos and video to promote visitation to the Oro African Church via bike September & Looking into options for Bike Racks at strategic locations October in the Township, partnering with the County and a High school to weld the racks Latest Strava Data- show activities along cycling routes and trails in the Township LINK Workingon new 2019 Cycling maps November & Continuing Barn Quilt program, December Continuing with Bike Rack build Craighurst Business 3 Donna Hewitt/ May & June - Met with some of the businesses to discuss Mainstreet Owners Association Jennifer 2018 funding and meeting new businesses Whitley July -continued conversations with businesses including signage, marketing options and other ideas to encourage eo le to stop in Craighurst August - Connecting with the businesses in person to gather photography and videography to use to promote the businesses through online opportunities - Looking into adding a page on the Township website about Craighurst to lead digital ads too - Further discussions about signage - Lots of changes coming in Craighurst, businesses are eager to learn more September & Visiting businesses to capture local footage for a video to October promote stop, shop and dine in Craighurst November & December No Change Simcoe County All Donna Hewitt/ September & Researching ideas for funding and reviewing strategic Economic Jennifer October 2018 plans Whitley Finalizing application Corporate Services Report No CS2019-01 January 31, 2019 Page 9 of 31 N Q CD O Z O N C+� Development Funding November & Year-end report submitted as required. Application December Ontario's Lake Country All Donna Hewitt/ February 2018 -ED recruitment ongoing, hoping to have someone by Jennifer end of March Whitley -Finalizing and launch of Tap into Maple - Continuing to attend consumer shows -Version 2 of the paddling guide printed and distributed -Promoting the Ontario Winter Games and Winter Well through digital advertising -Launch of this week in Ontario's Lake Country, weekly video updates of upcoming events and activities. March & April - New ED hired in April - Planning for AGM on May 31 - Wrapping up Tap into Maple - New focus on Video updates, this week in Lake Country promoting local events and activities - Finalized and approved 3 RT07 Applications — digital, video & photography - Working closely with Tourism Simcoe County on projects with the Tourism Development Fund (Fishing, Paddling, Cycling etc). Tourism Development Fund over- subscribed $300k allocated staff managing projects - Paddling — digital advertising $30k partner with OLC - Fishing — experience development $22.5k focus on product development and digital advertising focus on beginner/family fishing & ice fishing — OLC partner - Barn Quilt Trail— Self drive tour to barns within the county to celebrate agriculture approx. 7 in progress in Oro-Medonte - Working closely with CDC on professional development opportunities to support tourism businesses with fundingfrom Tourism Simcoe Development Fund May & June - Starting guide for 2018 - Working onphoto/video footage Corporate Services Report No CS2019-01 January 31, 2019 Page 10 of 31 N CD O Z 0 n N O 547 CD cn cn CD (D CD CD n O O Q_ 0 Corporate Services Report No CS2019-01 January 31, 2019 Page 11 of 31 N Q CD O Z O n N 0 547 CD' Fn' cn CD CD CD v� O (D n O O Q_ 0 - Inviting media - Continuing with other marketing promotions - Starting digital advertising campaign with RT07 - AGM at Valleycroft — Burls Creek, Heritage Estates, Hardwood Ski and Bike spoke to group on what changes are happ ning in 2018 July -Video created by OLC for Live, Work, Play in the Summer in Oro-Medonte, this is running on Facebook through OLC as well as through Oro-Medonte pages - A new video is being created to promote the tours at the Oro African Church as well as Fall Tours, and winter activities. -OLC is working through their digital advertising campaigns with pay to play partners -Working with travel writers for upcoming visits -Completed a learn to fish day in partnership with the County and RT07s, it was very successful according to visitors -new Video including Oro-Medonte for Beaches and Boating in the area. -New photography/Video footage for the Township in partnership including Oro African Church, Carthew Bay, Hawkestone Pier & Trail and Bayview Memorial Park. Corporate Services Report No CS2019-01 January 31, 2019 Page 11 of 31 N Q CD O Z O n N 0 547 CD' Fn' cn CD CD CD v� O (D n O O Q_ 0 m rn 00 0 rn Corporate Services Report No CS2019-01 January 31, 2019 Page 12 of 31 N CD O Z 0 n N 0 CD' c' cn CD CD CD v' o. (D n O O Q_ 0 August -OLC working on Fall video for Township of Oro-Medonte fall colours -Finalizing Oro African Church video -Fantastic website stats- highest ever 65,700 visits, 107,000 page views -record numbers of visits to the website for Boots & Hearts 3 of the top 10 pages were specifically for this event -Completed a Chinese translation video to attract more Chinese tourists to the area - Continued with Lake Country Adventures, partnered with Tourism Simcoe County to promote tourism attractions and events through online videos -inviting more media to the area to share their experiences at attractions and accommodations -Flavours of Lake Country prep work -2019 Visitor Guide September & - Flavours of Lake County Promotion October - Work continues on 2019 Guide - Fall activity promotion on-going - Boots & Hearts 2019 is in the top 10 hits to the website - Finalized Fall, Winter and 4 seasons Oro-Medonte Tourism Videos November & -Finishing Flavours- increased number of December participants - 2019 Visitor Guide in development -Instagram photo contest to gather fall photos and -Continue to partner with bloggers to share OLC visually and through storytelling -Promotion of Oro-Medonte winter activities through the website with promotion on Facebook to the GTA -working with partners on Tourism Investment project and Municipal Accommodation Tax Corporate Services Report No CS2019-01 January 31, 2019 Page 12 of 31 N CD O Z 0 n N 0 CD' c' cn CD CD CD v' o. (D n O O Q_ 0 Corporate Services Report No CS2019-01 January 31, 2019 Page 13 of 31 N QL CD O Z 0 N 0 547 CD' c' cn CD CD CD 0 v� 0 (D 0 I- n O O QL 0 -Starting Tap into Maple development with businesses Website Development All Donna Hewitt/ February 2018 -Communications staff had some training, beginning to Jennifer do updates to website including community events and Whitley basic content March & April - Communications staff making some website content updates May & June - Staff looking at options for changing the layout of homepage and a better way to communicate current events and activities July - In the process of implementing a plan to prioritize website page updates - Website updated with information pertaining to the amended Off -Road Vehicles by-law, Municipal Services Corporation and Community Forum held on August 14th regarding the proposed Community Centre. - Continuing to ensure consistency regarding website design. - Continuing to work with IT regarding homepage design options. August - Communications staff met with IT to better understand roles for the website and contacts at the County - Reviewing other Municipal Websites in the County to look at best options moving forward September & October - Updating and new content on-going November & -updating as content is available or needs to be December changed -reviewing analytics, making changes based on top pages visited Economic All Donna Hewitt/ February 2018 - Roundtable confirmed priority objectives, work plan to Development Strategy Jennifer be started in March Update Whitley March & April - Work plan being updated based on priority objectives recommended by Roundtable Corporate Services Report No CS2019-01 January 31, 2019 Page 13 of 31 N QL CD O Z 0 N 0 547 CD' c' cn CD CD CD 0 v� 0 (D 0 I- n O O QL 0 m 0 O rn Corporate Services Report No CS2019-01 January 31, 2019 Page 14 of 31 N M N 0 CD' c' cn CD CD CD 0 v' O C 0 I- n O O Q_ 0 May & June - Work plan continues to be worked on Jul -Work plan continues August -work plan continues, along with working on certain ro'ects that fall under the work plan September & - Work plan continues along with focus on certain October projects including tourism promotion - Ec. Dev. Business After 5 event to support small businesses November & -Focus on certain areas of the workplan continues December including tourism promotion, tourism investment opportunities, internet options -supporting new business inquiries to the Township and RFl requests from the county -Wrap up session for BR&E Agriculture & Agri food results Lakeshore Promenade 5 Donna March & April - Individual insurance policies are being received for Hewitt/Karen 2018 each applicable encroachment. Way May & June - No update July - Staff met with legal counsel to discuss the current status of the project and the next steps moving forward. This included strategies for maintaining future agreements, compliance of property owners, records, and future support from their firm. August - No update September & - No update October November & - No Update December Municipal Property All Donna February 2018 - No update Surplus Process Hewitt/Karen March & April - No update. Way May & June - No update Jul - No update August - No update Corporate Services Report No CS2019-01 January 31, 2019 Page 14 of 31 N M N 0 CD' c' cn CD CD CD 0 v' O C 0 I- n O O Q_ 0 m 0 rn Corporate Services Report No CS2019-01 January 31, 2019 Page 15 of 31 N CD O z O N C+� N 0 CD c cn CD (D CD 0 C n O O QL 0 September & - No update October November & - No Update December FOI Requests All Karen Way February 2018 2016 — 31 requests received; 30 requests completed; 1 requests with IPC 2017 - 18 requests received; 15 requests completed; 2 request with IPC; 1 in progress 2018 — 2 requests received; 2 completed March & April 2016 — 1 request with IPC (no work required by the Township at this time) 2017 — 1 request with IPC (no work required by the Township at this time); 1 in progress 2018 — 2 requests received; 2 completed Total o en files: 3 May & June 2016 — 1 request with IPC (no work required by the Township at this time) 2017 — 2 request with IPC (no work required by the Township at this time) 2018 --- 4 requests received; 4 completed Total o en files: 3 — all with IPC July 2016 —1 request with IPC (no work required by the Township at this time) 2017 — 2 request with IPC (no work required by the Township at this time) 2018 — 5 requests received; 4 completed Total open files: 3 — all with IPC August 2016 —1 request with ]PC (no work required by the Township at this time) 2017 — 1 request with IPC (no work required by the Township at this time) 2018 — 5 requests received; 4 completed Total open files: 3 — 2 with IPC, 1 internal Corporate Services Report No CS2019-01 January 31, 2019 Page 15 of 31 N CD O z O N C+� N 0 CD c cn CD (D CD 0 C n O O QL 0 v c0 CD N 0 h rn Corporate Services Report No CS2019-01 January 31, 2019 Page 16 of 31 W U) N O co m' 00 m (D U) m 0 0 m 0 C7 O O Q- 0 September & 2016 — 1 request with IPC (no work required by the October Township at this time) 2017 --1 request with IPC (no work required by the Township at this time) 2018 — 7 requests received; 5 completed Total open files: 4 — 2 with IPC, 2 internal November & 2016 —1 request with IPC (Interim Order, response December prepared by staff) 2017 —1 request with IPC (Order, response prepared by staff) 2018 — 7 request received; 6 completed Total Open files: 4 — 2 with IPC, 1 internal Development Services Project Ward Lead(s) Date Status Septic Maintenance 3A5 5 Andria February 2018 Property identification remains underway for exemptions, Program Leigh/Sherri preparation forspring inspections. Moore/Garry March & April Exemptions near completion. Inspections to commence McCartney afterspring runoff May & June Inspections have commenced and are ongoing July Inspections ongoing August Inspections ongoing September & Inspections on going. Staff Report on Project update October being resented at November 14, 2018 Council meeting.— eetin .November November& Inspections and administrative work ongoing. December Official Plan Update All Andria Leigh February 2018 Discussion Papers reviewed/revised by staff and finalization of Official Plan Review (OPR) website to be live week of March 12th March & April OPR website finalized and Open House scheduled for June 20th, website to be available in mid -Ma May & June Open House held on June 20, 2018. Public comments continue to be received and compiled. Responses to Corporate Services Report No CS2019-01 January 31, 2019 Page 16 of 31 W U) N O co m' 00 m (D U) m 0 0 m 0 C7 O O Q- 0 m CA) 0 rn Corporate Services Report No CS2019-01 January 31, 2019 Page 17 of 31 N CD O Z 0 N O 547 CD Fn' cn CD CD CD 0 v' 0 (D 0 0 O Q- 0 public comments and proposed policy responses to be resented at next Open House date to be determined). July No Change August Consultant reviewing comments received from Open House and preparing draft Vision Statement/Policy Directions papers for public consultation September & Township staff reviewing/updating draft Vision October Statement/Policy Directions for posting and ublic input_ November & No Change December Abbott's — Craighurst 3 Andria July 2018 No change Leigh/Garry August No change McCartney September & No change October November & No Change December Oro Design & 5 Garry March & April No change — Occupancy Inspection expected in next few Manufacturing McCartney 2018 weeks. May & June Awaiting Occupancy Inspection request July No change August No change September & Provisional Occupancy inspection in September, further October inspection required November & Provisional Occupancy Obtained December Horseshoe Ridge 1 Derek Witlib August 2018 Continue to wait for updated documents from applicant's Phase 4 consultant to address public meeting/agency comments September & No Change October November & No Change December Corporate Services Report No CS2019-01 January 31, 2019 Page 17 of 31 N CD O Z 0 N O 547 CD Fn' cn CD CD CD 0 v' 0 (D 0 0 O Q- 0 m 0 rn Cahiague Farms Inc. 2 Derek Witlib/ February 2018 Review on going, circulation comments provided to Garry applicant for additional drawing/document revisions McCartney March & April Site Plan approved March 28, 2018. Building permit application received for septic. Change of use permit application not submitted to date. May & June Change of use application received, review complete, awaiting revised. July Change of use and septic permits issued and conducting ins ections. August Inspections ongoing September & Inspection on going towards occupancy October November & Inspections ongoing December Kayley Estates 2 Andy February 2018 Applicant submitted 2nd Engineering Submission, Karaiskakis currently under review March & April Applicant submitted 3rd Engineering Submission, currently under review May & June No change July Applicant submitted 4th Engineering Submission, currently under Township and agency review August No change September & No change October November & No Change December Norwood Industries 5 Garry September & Awaiting applicant to follow up for final site plan McCartney October 2018 inspection November & No Change December Residential Care Home 5 Andria Leigh/ February 2018 Framing complete, exterior cladding and insulation Garry underway March & April T Interior work underway McCartney Corporate Services Report No CS2019-01 January 31, 2019 Page 18 of 31 N CD O z O W C+� N 0 FD' c' cn cu cD cu v� 0 n O O Q- 0 m Cn 0 rn Corporate Services Report No CS2019-01 January 31, 2019 Page 19 of 31 N Q_ CD O Z O W C+� N 0 CD cn cn CD (D CD 0 v' 0 C n O O Q_ 0 May & June Grand Opening Scheduled for July 27, 2018. Pending Occu ancy inspection. July Occu ancy inspection not conducted to date. August Provisional Occupancy Granted, awaiting final occupancy inspection September & Final Site Plan Inspection completed and deemed October acceptable Short Term Rental All Andria Leigh February 2018 Council approved staff report DS2018-012 and directed Accommodations staff to proceed with drafting of planning and licensing/registry documents for further review and public consultation March & April Staff working on drafting of Interim Control By-law and draft zoning and licensing by-laws for Council's further review May & June No Change July Interim Control By-law 2018-071 approved July 18, 2018, Staff continue review of other jurisdictions by-laws and licensing. August Staff obtained Council direction to proceed to draft zoning by-law amendment and licensing by-laws and schedule public meeting September & Staff preparing draft planning and licensing documents October prior to scheduling public meeting in 2019 November & No Change December Tim Horton's — 3 Derek Witlib May & June Official Plan Amendment No. 40 approved by County of Craighurst 2018 Simcoe and is in appeal period ending July 19, 2018. July County correspondence confirming no appeals to OPA 40 which is now in force and effect. August Awaiting applicant's submission of a complete Site Plan Application September & No change October Corporate Services Report No CS2019-01 January 31, 2019 Page 19 of 31 N Q_ CD O Z O W C+� N 0 CD cn cn CD (D CD 0 v' 0 C n O O Q_ 0 Corporate Services Report No CS2019-01 January 31, 2019 Page 20 of 31 N CD O Z O W C+� N 0 CD Fn' cn CD (D CD v' 0 CD n O O Q- 0 November & No Change December Esso Redevelopment — Andy May & June Site Plan Approval application received and circulated for Prices Corners Karaiskakis 2018 comment for proposed gas bar, convenience store and drive-thru restaurant. July Review on going, circulation comments provided to a licant for additional drawing/document revisions. August No change September & Awaiting applicant's 2nd site plan submission October November & No Change December Craighurst Plaza 3 Derek Witlib May & June Site Plan Approval application received and circulated for 2018 comment for proposed commercial building. July 2nd site plan submission received July 19, 2018 and currently under review. August 2nd submission comments sent to applicant's agent, meeting scheduled for comment review September & Site Plan agreement being prepared for signing and October approval with building construction in Spring 2019 November & Site Plan Agreement to be signed and registered in December 2019 Sinton Subdivision — 3 Andria Leigh May & June Public Meeting to be held July 19, 2018. Craighurst 2018 July Public Meeting held July 19, 2018 continuing to receive public and agency comments regarding ro osal August Public/Agency comments provided to applicant and response received for circulation and agency review September & Staff reviewing public and agency comments and October awaiting decision on Craighurst Horseshoe Valley Master Servicing Strategy November & Staff awaiting follow up regarding Craighurst December Horseshoe Valley Master Servicing Strategy Corporate Services Report No CS2019-01 January 31, 2019 Page 20 of 31 N CD O Z O W C+� N 0 CD Fn' cn CD (D CD v' 0 CD n O O Q- 0 m 0 rn Fire & Emergency Services Project Ward Leads Date Status Station #1 Fire Hall 1 Hugh Murray February 2018 Progressing as per the work plan. March & April Geo technical work completed, awaiting results. Progressing as per the work plan. May & June Site Plan and Engineering. Progressing as per the work Ian. July Required reports and inspections being prepared. Progressing as per the work plan. August Required reports and inspections being prepared. Progressing as per the work plan. September & RFP drafted and posted on Biddingo. Closing date October November 2, 2018. November & Contract awarded. December Operations & Comm unit Services Project Ward Leads Date Status Long term All SMT May & June Corporate HR plan to be developed 2018/2019 to review Accommodation 2018 multi-year accommodation requirements. Planning July No update August No update September & _ HR plan in development October November & - HR plan nearing completion, space planning December requirements being compiled. Energy Conservation All Shawn Binns May & June Substantially completed. Final report to Council targeted Demand Management 2018 for August. Plan July Updated consumption data submitted to Province and updated on website. Updated energy conservation and demand management plan is not due until 2019. Plan update is substantially complete and will be forwarded to Council by end of 03. August No update Corporate Services Report No CS2019-01 January 31, 2019 Page 21 of 31 W C+� N 0 CD' c' cn CD CD CD n 0 C n O O Q- 0 m 00 0 rn Corporate Services Report No CS2019-01 January 31, 2019 Page 22 of 31 N M N O Ip FD' c cn cu cu cu 0 cu 0 O Q- 0 September & Plan deferred to 2019 due to uncertainty of regulations. October November & No update December Lions 1 Vasey Ball Shawn Binns / Diamond Replacement Rick Yule March & April Finalizing change to LED solution. Project will be 2018 completed in the fall of 2018. May & June Change order completed and materials ordered. Fall completion. July No update. August Project will commence end of September September & Vasey lights nearing completion. Lions to be completed October November. Both on schedule for completion prior to year end. November & Vasey lights complete, require removal of old poles, December Lions to be completed prior to spring baseball season. Community Hall Shawn Binns February 2018 Report to Council planned for March 28, 2018 Building Condition Audits March & April Audits finalized. Finalizing Hall Board Commitments. Engineering details for structural work is underway. Refining pricing for construction management to undertake the required works. Report to Council May 23, 2018. May & June Council approved recommendations from staff report. Work will be completed July -October. July Work coordinated and will commence in August. August Work at Hawkestone hall completed. Work at other halls scheduled for completion in the fall. September & Approved structural and building envelope work at halls October largely complete and will be completed by year end. November & Report to Council January 16, 2019 December Corporate Services Report No CS2019-01 January 31, 2019 Page 22 of 31 N M N O Ip FD' c cn cu cu cu 0 cu 0 O Q- 0 m 0 rn Danny McCue Shawn Binns February 2018 -Sarjeants have confirmed partial donation of concrete. (Warminster) Park Other material donations being pursued. Topo survey to occur in spring. Project scheduled for completion in Fall of 2018. March & April Walker Aggregates have confirmed donation of aggregate materials. Topo Survey and Site plan underway. Work to commence in spring and aiming for completion summer. Landscaping (15,000) and Washroom Repairs (15,000) on hold to address funding required for Community Hall repairs. May & June Topo survey complete and plans complete. Tree removal to begin week of July 3. Anticipate construction late August. Pm 'ect notices sent to all area residents. July Targeting completion September. August Initial earthworks complete, electrical rough in and base of pad installed as of September 18. Multi -Purpose Pad scheduled to be completed week of September 24. Light install and finishing to follow. September & Pad, Walkway and Lights complete. Outdoor rink October committee established. Finish work to be completed in the s rin 2019. November & Outdoor rink committee established. Remaining December work to be completed in Spring and Phase 2 to be reviewed in Multi-year budget, New Community Shawn Binns February 2018 Staff continue to work with the SCDSB in reviewing Centre Design potential of partnership and associated details. Update to Council targeted for March 28 meeting. March & April Staff continue to meet with SCDSB in reviewing potential partnership and associated details. Update to Council targeted for June 2018. May & June Report to Council June 28. Community consultation program being developed: Community Forum —August 14 Corporate Services Report No CS2019-01 January 31, 2019 Page 23 of 31 N CD O 0 N C+� N O FD' c' cn CD CD CD o. (D n O O Q_ v 0 m 00 0 O rn Corporate Services Report No CS2019-01 January 31, 2019 Page 24 of 31 N CD O z O W C+� N 0 CD' Fn' cn CD CD CD v' O C' n O O Q- 0 Survey Ex ression of interest July Community Forum planned for August 14, 2018 Survey b ing launched August 15. August Community Forum and Survey Completed. Draft report prepared and is being reviewed. Reviewing draft a reement with SCDSB. September & Report presented to Council October 10. Staff October proceeding with reviewing feasibility and draft agreement with SCDSB. RFQ for architectural services to be released in November. November & Delay in RFQ for architectural services until all December preliminary reports are completed. Special Events Shawn Binns May & June Currently reviewing events planned for 2018. 2018 July Council approved permits for Burl's Creek Special Events. August No update September & No update October November & No update December Ramey Memorial Park Shawn Binns March and April RFQ issued April 30, 2018. Targeting completion by Pavilion and Lighting 2018 June 30. May & June Report to Council June 13. Targeting completion fall 2018. July Pavilion to be delivered and installed fail 2018. August Soils testing completed, Lafarge has donated granular for base. Project will be completed beginning of October. September & Footings and pad installed November. Awaiting erection October of structure. Anticipate completion Dec. 2018. November & Pad lighting replaced. Pavilion erection delayed due December I to weather. Schedule for early 2019 Corporate Services Report No CS2019-01 January 31, 2019 Page 24 of 31 N CD O z O W C+� N 0 CD' Fn' cn CD CD CD v' O C' n O O Q- 0 m 00 0 rn Community Services Shawn Binns March and April Draft strategy substantially complete through assistance Volunteer Management 2018 of Georgian College Intern. Strategy to coincide with Strategy 2019 business planning. May & June No update July No update August No update September & No update October November & To be presented to new Council in Q1 2019. December 2018 Pavement Shawn Binns March and April Council has received reports to award contract for Management Program 2018 asphalt resurfacing, micro surfacing and crack sealing. Work to commence in Spring 2018. May & June Micro surfacing projects — complete Paving projects — 40% complete Surface Treatment of Stage Coach — Scheduled for mid- July. Design for Line 7 and Line 9 Haul Route - complete July Stage coach rd. now complete. Line 5N and Line 8N substantially complete. 15116 from Hwy 11 to Line 13 scheduled for first week of August followed by Bass Lake Side Road and remaining paving projects. August As of September 18 — paving projects substantially complete (deficiencies to be addressed fall 2018) Council approved additional patching (September 12) work to be completed October. Crack sealing (Line 5 — Hwy 11 to OBR and Line 3 — OBR North — N to BLSR September & Paving projects complete. Completing patching projects October identified and approved in September. Corporate Services Report No CS2019-01 January 31, 2019 Page 25 of 31 i CD' c' cn CD CD CD v' 0 (D n O O Q- 0 m 00 N O rn Corporate Services Report No CS2019-01 January 31, 2019 Page 26 of 31 i FD' c cn cu cu cu O cD n O O QL 0 November & December Patching projects approved in 2018 to be completed inspring 2019. Road Network Plan Shawn Binns November 2017 Referred to 2018 Budget December 2017 & January 2018 Delayed — terms of reference targeted for completion end of second quarter. February No update. March & April No update May & June RFP Targeted for issuance September 30 July No update August Finalizing terms of reference for issue September 30. September & October Terms of Reference complete and RFP issued. Project to be initiated in Q1 2019. November & December Proposals reviewed and preferred vendor selected. Report to Council targeted for January 23. Purebrook Drain Shawn Binns July 2018 No update since petition to abandon received; determined invalid by Township of Severn. Notices & invoices subsequently sent to petitioners. August No update September & October No update November & December Severn is advancing work to address drain clean out. GPS Controllers Shawn Binns March & April 2018 Repair completed and held up in recent thaw. Plans being finalized for work in 2018. May & June No update — final calibration and training early fall for winter 18119 implementation. July No update August Complete September & October I Training and implementation plans underway for 2019 winter. Corporate Services Report No CS2019-01 January 31, 2019 Page 26 of 31 i FD' c cn cu cu cu O cD n O O QL 0 m 00 CA) 0 rn Corporate Services Report No CS2019-01 January 31, 2019 Page 27 of 31 N Q - CD O Z 0 n N 0 547 November & Implementation underway December Mill Pond Bridge Shawn Binns February 2018 Scope will likely require excavating the earth embankment portions of the dam on either side of the concrete spillway and bridge, and reinstating this with a more impervious embankment material. This work will require approvals under the Lakes and Rivers . Improvement Act. Staff and consultants working through requirements with the Ministry of Natural Resources and will be communicating with adjacent landowners in March once requirements and timelines have been established. March & April Conducting record search for original design records. Will be conducting additional site investigations. Have met with MNR April 2018 to review current situation and options. Upon finalizing record search a meeting with adjacent property owners will be held. May & June No update July Emergency repairs now underway to address issues of erosion. Meeting with adjacent property owners held to provide update and address any concerns. August Work on West side complete. Work on East Side commenced report to Council to October 2018. September & East side now largely complete anticipate completion October end of November. Report to Council November 14. November & Project substantially complete. December Drain 7 Shawn Binns March & April Project not yet initiated 2018 May & June Initial drain survey completed and project in initiation hase July tNoupdate Corporate Services Report No CS2019-01 January 31, 2019 Page 27 of 31 N Q - CD O Z 0 n N 0 547 m 00 0 rn Corporate Services Report No CS2019-01 January 31, 2019 Page 28 of 31 N CD O z 0 n N 0 i August Engaged engineering consultant to prepare engineers report. September & No further update October November & No further update December ATV/ORV on Municipal Shawn Binns May & June Follow up report to Council targeted for July 18. Roads 2018 July Report to Council July 18. Council approved Bylaw to come into effect August 7. August Staff reviewing what reports can be provided for Council to review the Bylaw at the end of trial period. September & Require further direction from Council on next steps. October November & Report to be forwarded to Council for further December Direction. Targeting Feb 2019 Winter Maintenance Shawn Binns March & April Work underway to report to Council end of 3 quarter to Levels of Service and 2018 coincide with 2019 business planning. comprehensive review May & June No update July No update August No update September & Report target to Council for Q1 2019 October November & No update December Engineering & Environmental Services Project Ward Leads Date Status Horseshoe Highlands/ 1 Robin Dunn/ February 2018 Site clearing completed, preparing for engineered fill Water Michelle construction Treatment/Provision — Jakobi March & April Engineered Fill completed, foundation construction initiated Corporate Services Report No CS2019-01 January 31, 2019 Page 28 of 31 N CD O z 0 n N 0 i m 00 Cn 0 rn Elevated Water Storage May & June Foundations completed, construction on schedule July Construction on Schedule- on going August Construction on Schedule- on going September & October Construction on Schedule- on going November & December Construction on-going; project commissioning delay due to Hydro One Watermain Flushing Program All Robin Dunn/ Michelle Jakobi March & April 2018 Flushing Completed in Maplewood; spring flushing ro ram to start in May May & June Spring flushing at various locations completed July Flushingcompleted in Shanty Ba August Flushing completed in Maplewood September & October Fall flushing at various locations November & December Fall flushing at Maplewood in association with reservoir cleaning and maintenance SCADA Software & Programming All Robin Dunn/ Michelle Jakobi February 2018 Wallwin completed site inspections, completing programming off site March & April Wallwin completing site works, refining programming and graphics; staff training in May May & June Wallwin refining program, staff training, alarming program in July Wallwin refining program, staff training, alarming programming- running in tandem with existing software August Full program and alarming in use but Wallwin refining program; previous software off line September & October Full program and alarming in use but Wallwin refining program; previous software off line November & December On-going program refinement; project 97% complete Municipal Water Rates All Robin Dunn/ Michelle Jakobi March & April 2018 Q1 Bills Mailed- new rates effective January 1, 2018 May & June No Change July No Change Corporate Services Report No CS2019-01 January 31, 2019 Page 29 of 31 N MI— N O (10 CD' Fn' cn CD c� CD 0 C' n O O QL 0 m 00 rn 0 rn Corporate Services Report No CS2019-01 January 31, 2019 Page 30 of 31 W C+� N O CD Fn' cn CD (D CD v� 0 C n O 0 OL 0 August No change September & October No change Horseshoe Craighurst Corridor Master Plan Study 1 Robin Dunn/ Michelle Jakobi February 2018 Land owner's consultant has been delayed in preparing update, Lead Consultant Changed March & A ril Consultant refining wastewater alternatives May & June No Change July No Change August No Change September & October No Change November & December No Change Urban Stormwater All Robin Dunn/ Michelle Jakobi August 2018 No Change since Received final report and reviewing internall to initiate O & M program in Spring 2018 September & October No Change November & December Fall inspection program being completed Communal Tile Fields 1 Robin Dunn/ Michelle Jakobi Februa 2018 Continued out reach to customers to collect data March & April Continued out reach to customers to collect data; reviewing internal files May & June Tile field investigative excavations with MOECC July Tile fields surveyed, AECOM completing report August Draft Report to MOECP; report accepted; AECOM to complete final version September & October AECOM proceeding with approvals application November & December No Change Staffing All Robin Dunn/ Michelle Jakobi March & April 2018 Prepped for training and development of new staff; new operator started in April; 8 month co-op student returned May 1 Ma & June I New staff started and being trained Corporate Services Report No CS2019-01 January 31, 2019 Page 30 of 31 W C+� N O CD Fn' cn CD (D CD v� 0 C n O 0 OL 0 m 00 0 rn Corporate Services Report No CS2019-01 January 31, 2019 Page 31 of 31 N CD O z 0 U) N O i CD cn cn CD (D CD v' O (D n O O QL 0 July No Change August No Change September & No Change October November & Internal & External job posting for Environmental December Services Technologist Municipal Services All Robin Dunn/ July 2018 Council endorsed Business Case for MSC Corporation Michelle Staff to work with Aird & Berlis on incorporation Jakobi documents August Continue to work with Aird & Berlis on incorporation documents September & Continue to work with Aird & Berlis on incorporation October documents November & Submitted Board of Director's Skill Based Criteria December Staff Report to Council; continue to work on incor oration documents Corporate Services Report No CS2019-01 January 31, 2019 Page 31 of 31 N CD O z 0 U) N O i CD cn cn CD (D CD v' O (D n O O QL 0 12.e) Report No. F12019-2, Shannon Stewart, Deputy Treasurer/Tax Collect... township of Report Proud Heritage, Exciting Future Report No. F12019-02 To: Council Prepared By: Shannon Stewart Meeting Date: January 39, 2019 Subject: 2019 budget— excluded expenses Motion # Roll #: R.M.S. File #: Recommendation(s): Requires Action For Information Only It is recommended: 1. That Report No. F12019-02 be received and adopted. Background: The Township of Oro-Medonte's budget reflects anticipated cash inflows and outflows during the year. Certain expenses such as amortization & the accrual of the present value of post-retirement benefits are excluded from the budget, as there are no funds being spent in relation to these expenses. The 2019 budget also reflects cash inflows and outflows that are not recognized as revenue or expenses for external reporting purposes such as debt financing and capital expenditures. Ontario Regulation 284/09 stipulates that for 2011 and subsequent years, the municipality shall, before adopting a budget for the year that excludes any of the said expenses, prepare a report about the excluded expenses and adopt the report by resolution. The report shall provide an estimate of the change in accumulated surplus of the municipality resulting from excluded expenses and an analysis of the estimated impact of the exclusion of any expenses may have on the future capital asset funding requirements of the municipality. Finance January 31, 2019 Report No. F12019-02 Page 1 of 4 Page 88 of 161 12.e) Report No. F12019-2, Shannon Stewart, Deputy Treasurer/Tax Collect... Analysis: Accordingly, please find attached a reconciliation of the estimated accumulated surplus for external reporting purposes in relation to the 2019 budget. Financial 1 Legal Implications/ Risk Management: There is no impact on the municipality's future tangible capital funding requirements due to the excluded expenses. Policies/Legislation: Ontario Regulation 284/09 Corporate Strategic Goals: Sustainability Financial Stewardship Consultations: None Attachments: Reconciliation of estimated impact on accumulated surplus per 2019 budget Conclusion: The attached reconciliation and this report will provide compliance with the stipulations of Ontario Regulation 284/09 and provide Council some understanding of the difference between cash and accrual budgeting. Respectfull submitted: Shannon Stewart, CPA, CA Deputy Treasurer Finance January 31, 2019 Report No. F12019-02 Page 2 of 4 Page 89 of 161 12.e) Report No. F12019-2, Shannon Stewart, Deputy Treasurer/Tax Collect... SMT Approval I Comments: I C.A.0. Approval 1 Comments: Finance January 31, 2019 Report No. F12019-02 Page 3 of 4 Page 90 of 161 12.e) Report No. F12019-2, Shannon Stewart, Deputy Treasurer/Tax Collect... _.............. ... _ ..-_-._.... Township of Oro _Medonte 2019 Budget Surplus per 2019 Budget - Issuance of Debt in 2019 1,630,000 Prior Year Su lus /Deficit - Net Transfer To/(From) Reserves 4,729,924 Capitalization of TanibleCapitalAssetsAcquired 11,932,100 Change to Present Value of Post -Retirement Benefits 5,000) Amortization of Tangible Capital Assets 4,580,000 Principal Portion of Debt Payments Made During the Year 1,336,533 Estimated 2019 Surplus for External Reporting Purposes 2,323,709 Finance January 31, 2019 Report No. F12019-02 Page 4 of 4 Page 91 of 161 12.f) Robin Dunn, CAO re: 2019 Operating, Capital and Reserve Budgets. Page 92 of 161 o 0 cc o a) M M X H L O a) (1) O O O O O O O O O Nr Nr O to O O O O 00 00 O O Cfl Cfl cc O O O O Cfl Cfl O O M M L O — — N O (c) cr Cfl L Lo N 00 N 00 00 00 � a) V cc N Cc NY m V O O O V nY U a) U a) O00 O C) O O a) a) c 60- 60- 0 a) a) O O O — 60- = 4- a) O O O O p p — 60- O Na) Efi cn E 1_ N O LO LO 0 E cu a) N a) (f} E E O O m L fB �O 2 2 O O fB a) 0 c N N _ cn cu O_ Q' a) a) 70 O O N 2 E E 2:'cu a) O .. _ E 2 U O c a) i�U U U �' E O to m s'' cc 0 Q' Q' E U O — — — a) v) d O = U U c cu cu c a) cu U `. cu cu o O c c a) T— O (1) 0 U)le a) U i cu LL L a1) c N G1 r.+ O L J cu E O 0 �-- O W O L Q O N o 0 'L a) iz a) O o a7 N N cu a) >_ C) X i Q i C O CA a) > 0 nY +�+ a L m O O Q� O = a) 3 O 0 Q O O O N U a) N `� E U cu Q' cu pcc yr L c O a) X cu O N N d O O O o� a) "= O H d O c0) O U U U 0 •� a) •"-' a) 0) c c co a N O O O O 70 cn CL cu O O m U Q Q Q O Q U v Q U U U N U U U 70(� Q Q v 1 =3 =3 =3 1 Z =3 =3 =370 1 1 / H m m Q I c) I c) I c) Q^ c) c) 0 Q 70 Q cc m Page 92 of 161 12.f) Robin Dunn, CAO re: 2019 Operating, Capital and Reserve Budgets. Township of Oro-Medonte 2019 Operating Budget - Tax Levy Funded Departments As Endorsed on January 29, 2019 Department 31 -CORPORATE REVENUES 61-CAO'S OFFICE 62 -FINANCE / IT 63 -CORPORATE SERVICES 65 -COUNCIL 66 -SHARED COSTS 67 -HERITAGE 69 -EMERGENCY SERVICES 72 -POLICE 73 -SCHOOL CROSSING GUARDS 76 -MUNICIPAL LAW ENFORCEMENT 77 -ENVIRONMENTAL INITIATIVES 78 -PLANNING 79 -Health Services 80 -TRANSPORTATION 81-STREETLIGHTING 82 -LAKE SIMCOE REGIONAL AIRPORT 83 -OPERATIONS - ADMIN 85 -Waste Water Treatment 86 -ENVIRONMENTAL SERVICES - ADMIN 89 -STORM WATER MANAGEMENT 90 -RECREATION & COMM. SERVICES ADMIN 91 -PARKS & SPORTS FIELDS 92 -RECREATION FACILITIES 93 -PROGRAMS 94 -LIBRARIES 95 -COMMUNITY HALLS Grand Total 2019 Budget (17,527,642) 978,601 1,069,064 1,001,196 422,772 1,108,313 14,396 1,847,318 2,643,476 34,511 305,849 290,178 742,754 (1,209) 4,777,281 21,500 147,000 446,455 48,585 200,893 98,693 372,686 390,255 218,044 , 41,708 249,472 , 57,851 0 Page 93 of 161 12.f) Robin Dunn, CAO re: 2019 Operating, Capital and Reserve Budgets. Township of Oro-Medonte 2019 Operating Budget - User Pay Funded Departments As Endorsed on January 29, 2019 Department 75 -BUILDING 25,753 81-STREETLIGHTING 1 0 84 -WATER SYSTEMS 87 -COMMUNAL TILE BEDS Grand Total (0) 0 25,753 Page 94 of 161 12.f) Robin Dunn, CAO re: 2019 Operating, Capital and Reserve Budgets. Township of Oro-Medonte 2019 Capital Budget As Endorsed on January 29, 2019 Department 2019 Budget Reserve transfers - Asset Renewal 3,729,359 Debt Payments 1,696,982 Finance & IT 248,000 Corporate Services 60,000 Shared Costs 193,000 Emergency Services 2,844,000 Municipal Law Enforcement 31,000 Transportation -Vehicles 1,958,315 Transportation - Road Construction 4,328,550 Lake Simcoe Regional Airport 1,000,000 Water Systems 530,000 Recreation & Comm Services 70,500 Parks & Sports Fields 111,500 Recreation Facilities 245,000 Community Halls (50/50 with Hall Boards) 339,360 TOTAL 17,385,566 Page 95 of 161 12.f) Robin Dunn, CAO re: 2019 Operating, Capital and Reserve Budgets. Township of Oro-Medonte 2019 Capital - Sources of Funding As Endorsed on January 29, 2019 Sources 2019 Budget Taxation 4,637,349 Debt Issuance Community Fundraising Building Permit Fees 1,630,000 165,240 20,000 Aggregate Royalties 320,000 Water Infrastructure Renewal Fee Provincial & Federal Grants 784,000 - Contributions from Developers 150,000 Capital Charge - Arena 18,500 Vehicle Replacement Reserve Equipment Replacement Reserve 2,133,521 381,000 Land Improvements Reserve Infrastructure Renewal Reserve 27,000 2,443,422 Facility Replacement Reserve Facility Maintenance Reserve 1,513,165 45,000 Parkland Reserve Fund Gas Tax Reserve Fund 30,565 638,000 Water Reserve Communal Tile Bed 734,116 10,695 Development Charges 1,703,993 17, 385, 566 Page 96 of 161 13.b) Mayor H.S. Hughes, correspondence dated January 12, 2019 from Elle... G1Dtdw�r�� Heritage R E C E D MUSEUM .�. JAN 1 a 2019 Harry Hughes, ORO-1VIE ONTE Mayor TOWNSHIP Township of Oro-Medonte 148 Line 7 South Oro-Medonte, ON LOL 2EO Dear Mayor Hughes, January 12, 2019 Re: Coldwater Canadiana Heritage Museum — Heritage Day Silent Auction, July 14, 2019 Donation Request Greetings and Happy New Year from "the Canadiana!" The cold weather months warm up considerably when the volunteers and board of the Museum meet to plan and organize our 2019 season. We will be making some changes this year and also enhancing programs and events that worked well last year, especially if they were popular and profitable. Other annual events such as a special Mother's Day Tea in May and a Yard and Plant Sale in June will occur again, as will Heritage Day in July. once again, we will be holding a silent auction at this latter event. The funds raised at last year's auction ($726) were used to initiate some much-needed repairs to the Museum's Woodrow Homestead building, as well as the Display Barn. We hope to continue with these repairs in 2019 and look forward to another successful silent auction. Several commitments for silent auction donations from Museum volunteers, families and friends have already been received and we are hoping to add the Township of Oro-Medonte to our list again. Would it be possible for you to present this request for a silent auction donation, to the Township Council? Any item(s) would be most appreciated! Last year, the Township's tote bag/fleece jacket/travel mug package received some very good bids. As always, all auction donors' names will be displayed prominently on our bidding tables and in the Heritage Day program. If you have any questions related to our request or about the auction, please don't hesitate to contact me. Yours sincerely, Ellen Blaubergs Coldwater Canadiana Heritage Museum 2019 Heritage Day Silent Auction Coordinator 1474 Woodrow Road Coldwater, ON LOK 1E0 eblaubergs@rogers.com (705) 326-2071 Page 97 of 161 Enbridge Gas Inc. has applied to raise its natural gas rates effective January 1, 2019. Learn more. Have your say. The Ontario Energy Board approved the amalgamation of Enbridge Gas Distribution Inc. and Union Gas Limited in August 2018. The companies have amalgamated to form Enbridge Gas Inc. Enbridge Gas Inc. has applied to the Ontario Energy Board to raise its natural gas rates effective January 1, 2019. If the application is approved as filed, the yearly bill of a typical residential customer within the former Enbridge Gas Distribution Inc. and Union Gas Limited rate zones will increase by the following amounts: Rate Zones Residential Annual Bill Increase Enbridge Gas $ 5.74 Union South $ 9.98 Union North East $ 4.88 Union North West $ 6.81 The rates are based on a rate -setting framework and other adjustments previously approved by the Ontario Energy Board for the period 2019-2023. The rates are set using a formula that is tied to inflation and other factors intended to promote efficiency. Enbridge Gas Inc. is also asking the Ontario Energy Board to approve its rate design proposal and the costs of certain capital projects that are not part of their regular capital expenditures. Other customers of Enbridge Gas Inc. may be affected. It is important to review the application carefully to determine whether you will be affected by the changes. THE ONTARIO ENERGY BOARD IS HOLDING A PUBLIC HEARING The Ontario Energy Board (OEB) will hold a public hearing to consider the application filed by Enbridge Gas Inc. We will question Enbridge Gas Inc. on the case. We will also hear questions and arguments from individual customers and from groups that represent the customers of Enbridge Gas Inc. At the end of this hearing, the OEB will decide whether the rate increase requested in the application will be approved. The OEB is an independent and impartial public agency. We make decisions that serve the public interest. Our goal is to promote a financially viable and efficient energy sector that provides you with reliable energy services at a reasonable cost. BE INFORMED AND HAVE YOUR SAY You have the right to information regarding this application and to be involved in the process. • You can review the application filed by Enbridge Gas Inc. on the OEB's website now. • You can file a letter with your comments, which will be considered during the hearing. • You can become an active participant (called an intervenor). Apply by February 5, 2019 or the hearing will go ahead without you and you will not receive any further notice of the proceeding. • At the end of the process, you can review the OEB's decision and its reasons on our website. LEARN MORE Our file number for this case is EB -2018-0305. To learn more about this hearing, find instructions on how to file letters or become an intervenor, or to access any document related to this case, please enter the file number EB -2018-0305 on the OEB website: www.oeb.ca/participate. You can also phone our Consumer Relations Centre at 1-877-632-2727 with any questions. ORAL VS. WRITTEN HEARINGS There are two types of OEB hearings - oral and written. The OEB will determine at a later date whether to proceed by way of a written or oral hearing. If you think an oral hearing is needed, you can write to the OEB to explain why by February 5, 2019. PRIVACY If you write a letter of comment, your name and the content of your letter will be put on the public record and the OEB website. However, your personal telephone number, home address and e-mail address will be removed. If you are a business, all your information will remain public. If you apply to become an intervenor, all information will be public. This hearing will be held under section 36 of the Ontario Energy Board Act, S.O. 1998 c.15 (Schedule B) WN. 1®r Ontario 0,t Energy Commission de l6ner E . -o-'. Page 98 of 161 14.a) A unc�ments of Interest to the Pu i 1t a iot nergy Board, Not .PANCAKE SUPPER AT SHAW'S PANCAKE HOUSE LINE 14 SOUTH ORO-M.EDONTE TUESDAY, -.SEB. 19 2019 4:30-7:30 p.m. ADMISSION ADULTS $9.'00 Ages 10 and under $7.00 awkestone Women's Institute nmunity Support 1041 _.4 1�U T -k Page 99 of 161 14.b) Correspondence dated December 7, 2018 from Shawna Bailey, Epilepsy... From: Epilepsy Simcoe County <epilepsysimcoecounty(a)-rogers.com> To: Shawna Bailey <epilepsysimcoecounty(a)rogers.com> Sent: Friday, December 7, 2018, 12:40:12 p.m. EST Subject: Request for Proclamation Day Good afternoon; we request the following for Purple Day on March 26 March 26, 2019 as Purple Day Whereas; On June 28, 2012, the Purple Day Act (Bill C-278) received a Royal Assent in Canada; and Whereas; Epilepsy is a common neurological disorder that is not well understood, and affects approximately 1 in every 100 persons in Simcoe County; and Whereas; Epilepsy is a chronic neurological disorder which affects each person differently, with the effects ranging from mild and relatively minor to extremely serious (which includes death); and, Whereas; Epilepsy Simcoe County was established in 1978 to assist the individuals, families, caregivers, and professionals in our area with education, support, and advocacy in relation to epilepsy awareness Shawna Bailey, Executive Director Mi * lepsy simcoe county p: 705.737.3132 a: 72 Ross Street, Unit 7, Barrie ON L4N 1G3 w: ebileesysimcoecounty.ca e: ebileesysimcoecountykros4ers.com 1 This email was scanned by Bitdefender Page 100 of 161 14.c) Correspondence dated January 15, 2019 from Minister Steve Clark, M From: Minister Steve Clark <mah@ontario.ca> Sent: Tuesday, January 15, 2019 9:53 AM To: Way, Karen <kwav@oro-medonte.ca> Subject: Proposed Amendment to the Growth Plan for the Greater Golden Horseshoe Dear Mayor Harry Hughes, Our government is committed to making it faster and easier for municipalities in the region to plan for growth, increase housing supply, attract investment, and create and protect jobs. That is why we are proposing changes to the Growth Plan for the Greater Golden Horseshoe, 2017 and its transition regulation. We encourage you to visit www.placestogrow.ca. Your municipality is invited to provide feedback by February 28, 2019. Given the rising number of people who will live and work in the Greater Golden Horseshoe in the next 20 years, the Growth Plan provides a long-term framework for growth. It aims to: • Increase and promote economic growth, reduce congestion and provide residents easy access to businesses and services Build communities that maximize infrastructure investments, while balancing local needs for the agricultural industry and natural areas We have heard that planning for growth in the Greater Golden Horseshoe Region is needed. However, we have also heard that there are some issues with how best to implement the Growth Plan. The proposed changes build on feedback that the Ministry of Municipal Affairs and Housing heard from the business, research and development sectors, municipalities, and others during engagement sessions last fall. The proposed changes respect the ability of local governments to make decisions about how they grow. The province will maintain protections for the Greenbelt, agricultural lands, the agri-food sector, and natural heritage systems. Visit the Environmental Registry. to read the proposed amendment and other changes, and provide feedback. I look forward to hearing your comments and advice. Sincerely, Steve Clark, Minister of Municipal Affairs and Housing c: Karen Way Andria Leigh Robin Dunn Page 101 of 161 14.d) Correspondence dated January 14, 2019 from Domenic Natale, Preside... West Oro Ratepayers' Association RO Box 121, Oro, Ontario LOL 2X0 January 14, 2019 Mayor Hughes and Council Township of Oro Medonte 148 Line 7 South Oro Medonte LOL2EO Dear Mayor Hughes and Council, RE: Bill 66, Restoring Ontario's Competitiveness Act The West Oro Ratepayers Association (WORA) represents numerous local residents of Oro- Medonte who are concerned about the health of Lake Simcoe, who promote responsible planning that preserves the quality of life in Oro Medonte and which creates a more prosperous community through protection of our water, green spaces and sustainable development. Recently, the provincial government tabled Bill 66, Restoring Ontario's Competitiveness Act. This bill would enable municipalities to pass an Open for Business Bylaw which would remove key protective policies for our water, farmland and green spaces in favour of expediently processing development applications which may create employment opportunities. These policies which are under attack are not small, insignificant pieces of legislation. Rather they are keystone policies that keep our water clean and safe to drink, including the Clean Water Act, the Lake Simcoe Protection Plan and the Great Lakes Protection Act. Our Association stands behind these protective policies and their implementation because we know that local economies and the public's health rely on them. For example, Lake Simcoe contributes $200 M per year to its regional economy. The Clean Water Act, which was a direct result of the tragedies in Walkerton, ensures that drinking water sources for Ontarians are free from contamination. We appreciate the need for economic opportunities, but we strongly believe that economic opportunities do not have to come at the expense of our drinking water, lakes or green spaces. Numerous other mayors agree with us and have already criticized and come out against Bill 66. The list, includes, the Mayor of Barrie, the Mayors of Hamilton, Burlington, Halton Hills, Milton, Aurora, Oakville and Guelph. These mayors appreciate the need to protect public health and understand their economies depend on a healthy environment. Page 102 of 161 14.d) Correspondence dated January 14, 2019 from Domenic Natale, Preside... Our members along with many other Ontario citizens are very concerned about Bill 66. They want to hear that their councils believe community development and protection of our environment can coexist and be mutually supportive. Today, we are calling on you as elected representatives of Oro Medonte to reassure our WORA members that their water and green spaces won't be sacrificed. We respectfully ask that 0 M council put safety and good regulation first and publicly commit not to use Bill 66. We enclose a sample motion for your consideration. We would also appreciate being notified of any actions taken by 0 M council regarding Bill 66. Sincerely, Domenic Natale President West Oro Ratepayers Association info@wora.ca Page 103 of 161 14.d) Correspondence dated January 14, 2019 from Domenic Natale, Preside... Keeping XX open for business without jeopardizing safe drinking water and other environmental protections. WHEREAS, the Government of Ontario has introduced Bill 66, An Act to restore Ontario's competitiveness by amending or repealing certain Acts; and WHEREAS, Schedule 10 of Bill 66 would amend the Planning Act to allow municipalities to pass "open -for -business planning by-laws"; and WHEREAS Bill 66 would allow open -for -business planning by-laws to override important planning, drinking water, agricultural and other environmental protections contained in the Clean Water Act, 2006, the Provincial Policy Statement, and other provincial policies, plans, and legislation; and WHEREAS, the content Bill 66 was never discussed with XX residents in either the recent provincial or municipal elections; and WHEREAS no notice or public hearing is required prior to the passing of an open -for -business planning by-law nor any appeals rights thereafter; and WHEREAS, protections included in the Clean Water Act, 2006 and in the corresponding approved XX Source Protection Plan are critical to the health of XX residents; THEREFORE BE IT RESOLVED, THAT the Town/City of XX opposes Schedule 10 of Bill 66, An Act to restore Ontario's competitiveness by amending or repealing certain Acts and calls for its removal from the Bill; and THAT notwithstanding the future adoption of Bill 66, the Town/City of xx will not exercise the powers granted to it in Schedule 10 or any successor sections or schedules to pass open -for -business planning by-laws for the duration of this term of office; THAT this resolution be distributed to: the leaders of all parties represented in the Legislature; the Minister of Municipal Affairs and Housing; the Minister of the Environment, Conservation and Parks; and the Association of Municipalities of Ontario. THAT Bill 66 does not represent how the people of XX want to do business Page 104 of 161 �W�� .e) Correspondence dated January 17, 2019 from Town of Orangeville re:... Town of Orangeville _, a'ng 1I e 87 Broadway, Orangeville, Ontario, Canada L9W 1K1 !Natant sham ormal. eAdIam Tel: 519-941-0440 Fax: 519-941-9569 Toll Free: 1-800-941-0440 «Nlyw.orangcvii€exa Corporate Services January 17, 2019 Via Email The Honourable Doug Ford, M.P.P., Premier of Ontario, doug.ford@pc.ola.org The Honourable Christine Elliott, M.P.P., Deputy Premier of Ontario, Minister of Health and Long Term Care, christine.elliott@pc.ola.org The Honourable Steve Clark, M.P.P., Minister of Municipal Affairs and Housing, steve.clark@pc.ola.org The Honourable Sylvia Jones, M.P.P., Minister of Community Safety and Correctional Services, sylvia.jones@pc.ola.org Andrea Horwath, M.P.P., ahorwath-qp@ndp.on.ca Dear Sir/Madam- At the Town of Orangeville Council Meeting on January 14, 2019 Council passed the following resolution: Whereas the protection of the integrity of the Green Belt is a paramount concern for our residents,- And esidents, And whereas the continued legislative protection of our water— groundwater, surface water and waterways — is vitally important for the current and future environmental health of our community; And whereas significant concerns have been raised by residents, community leaders and environmental organizations such as the Canadian Environmental Law Association (CELA), that provisions within Bill 66 will weaken environmental protections as it "...will enable municipalities to pass "open -for business" zoning by-laws that do not have to comply with..." important provincial environmental statutes; And whereas an "Open for Business" by-law may be approved without public consultation; And whereas provisions within Bill 66 may allow exemptions from municipal Official Plans; And whereas the Town of Orangeville's Official Plan represents not only a significant investment of taxpayer resources but reflects our community's collective vision for current and future planning; And whereas our Official Plan clearly designates land that is environmentally protected; And whereas our Official Plan also provides clearly designated land to meet future employment land needs; Visit our Website at tis irm.aran evr"11eTcr! Page 105 of 161 14.e) Correspondence dated January 17, 2019 from Town of Orangeville re:... Now therefore be it hereby resolved: That Orangeville Town Council opposes planned changes to the Planning Act in the proposed Bill 66 that may allow for an "open for business" planning by-law. 2. That the Government of Ontario be requested to reconsider the proposed changes to the Planning Act included in Bill 66 which speak to the creation of the open -for- business planning by-law. 3. That notwithstanding the future adoption of Bill 66, the Town of Orangeville will not exercise the powers granted to it in Schedule 10 or any successor sections or schedules to pass open -for -business planning by-laws. 4. That a copy of this resolution be sent to the Honourable Doug Ford, Premier of Ontario, the Honourable Steve Clark, Minister of Municipal Affairs and Housing, the Honourable Christine Elliott, Deputy Premier of Ontario, the Honourable Sylvia Jones, Minister of Community Safety and Correctional Services, MPP Dufferin-Caledon and Andrea Horwath, MPP, Leader of the New Democratic Party. 5. That a copy of this resolution be sent to the Association of Municipalities of Ontario (AMO) and all Ontario municipalities for their consideration. ours truly, Susan Greatrix I Clerk Town of Orangeville 187 Broadway I Orangeville, ON L9W 1K1 519-941-0440 Ext. 2242 1 Toll Free 1-866-941-0440 Ext 2242 1 Cell 519-278-4948 sgreatrix@orangeville.ca I www.orangeville.ca TM cc The Honourable Frangois-Philippe Champagne, M.P., Minister of Infrastructure and Communities, Francois-Phili e.Cham a ne arl. c.ca The Honourable Patricia A. Hajdu, M.P., Minister of Employment, Workforce Development and Labour, Patty. Hajdu@parl.gc.ca The Honourable Lawrence MacAulay, M.P., Minister of Agriculture and Agri -Food, lawrence. macaulay@parl.gc.ca The Honourable Catherine McKenna, M.P., Minister of Environment and Climate Change, Catherine. McKenna@parl.gc.ca The Honourable Amarjeet Sohi, M.P., Minister of Natural Resources, Amarjeet.Sohi@parl.gc.ca David Tilson, M.P., Dufferin-Caledon, david.tilson.c1@parl.gc.ca Association of Municipalities of Ontario (AMO) All Ontario Municipalities Visit our Website at inviv.C�rY++rgeuille.ce� Page 106 of 161 14.f) Correspondence dated January 18, 2019 from Lori Hunter, Public Hea... From: Hunter, Lori <Lori.Hunter@smdhu.org> Sent: Friday, January 18, 2019 2:09 PM Subject: SMDHU follow up from June 2018 deputation The Simcoe Muskoka District Health Unit would like to thank you for the opportunity to present "Taking Action on Food Insecurity: Roles for Municipalities" on June 13, 2018 to Township of Oro-Medonte. All across Simcoe and Muskoka these deputations were very well received and many municipalities passed a motion to further address this issue at the municipal level and to advocate at the provincial level for income policies. In follow-up to our deputation we are respectfully asking that Council consider approving the following motion: That Council recommend staff be directed to work with the Simcoe Muskoka District Health Unit to explore advocating to the Provincial Government for income polices to reduce household food insecurity; and To explore possibilities for building on work the municipality is already doing that would reduce household food insecurity in the Township of Oro-Medonte. We acknowledge the work that the Township of Oro-Medonte is already engaged in to address poverty and household food insecurity for its residents. Should Council decide to pass the motion, we look forward to working further with Council members, Committees of Council, and staff to further build on the work being done by the Township of Oro-Medonte to address household food insecurity. The positive media coverage following deputations reinforces how much this issue impacts the community and provides an opportunity to invite residents to be part of this discussion. In addition, should you decide to pass the motion, for your convenience and consideration we have attached a draft letter to the provincial government. We have included local data and information to create a picture of what is happening in Simcoe Muskoka, along with the recommended income enhancing policies to reduce household food insecurity. Please note that a minor addition will need to be made to the draft letter before sending it (item highlighted in yellow). If you require further information to support your letter writing, please free to contact me at the email address or phone number below. We thank you for your attention to this important issue and look forward to a response. Sincerely, Lori Hunter, RN BScN Public Health Nurse, Chronic Disease Prevention Program Community and Family Health Department t: 705-325-9565 or 1-877-721-7520 x: 7530 f: 705-325-2091 e: lori.hunter(a)smdhu.org Simcoe Muskoka District Health Unit, 120-169 Front Street South Orillia, ON L3V 4S8 911300 *** CONFIDENTIALITY NOTICE **** This electronic transmission and any accompanying attachments may contain privileged or confidential information intended only for the use of the individual or organization named above. Any distribution, copying or action taken in reliance on the contents of this communication by anyone other than the intended recipient(s) is STRICTLY PROHIBITED. If you have received this communication in error please notify the sender at the above email address and delete this email immediately. Thank you. This email was scanned by Bitdefender Page 107 of 161 [Month, Date, Year] 14.f) Correspondence dated January 18, 2019 from Lori Hunter, Public Hea... Honourable Doug Ford Premier of Ontario Legislative Building Queen's Park Toronto ON M7A 1A1 Re: Ensurina Ontarians have enou Dear Honourable Premier Doug Ford: to feed themselves and their families Evidence has demonstrated a powerful link between poverty, food insecurity, and poor health. Adults who experience food insecurity are more likely to experience higher rates of diabetes, high blood pressure, heart disease and depression. Children and youth who experience food insecurity are at a greater risk of asthma, depression, social anxiety, suicide and depression. Furthermore, the more food insecure someone is, the greater the demand on hospital, physician, emergency and other health care services. For someone who was extremely food insecure, their annual health care costs are estimated to be 121 % higher than someone who is not food insecure. Year after year, Nutritious Food Basket Survey results from the Simcoe Muskoka District Health Unit show that individuals and families with low income do not have enough money to cover the cost of healthy food, housing and other basic necessities. Twelve per cent of Simcoe Muskoka households struggle to put food on the table. Results from the 2018 survey show that the cost of healthy eating for a family of four is $862 each month. After food and housing costs, families on social assistance are left with only $436 for other basic necessities like heat, hydro, telephone, child care, transportation, personal hygiene items, clothing, and other out of pocket health costs. A single individual on social assistance receives $810 each month. After spending $748 on rent and $290 on food this individual would be in debt by $229 a month before paying for any other basic needs. Clearly, social assistance rates are not adequate. However, having a job is also no guarantee of enough money to provide food on the table. If we look at Ontario, most (59%) of food insecure households are in fact working, but are trapped in low paying unstable jobs. (CCHS 2013-2014 results for Ontario in Household Food Insecurity 2014) and not able to afford the basics. We are writing to request that the Province of Ontario ensure our most vulnerable citizens have enough money to buy food to eat. We ask that you continue to assess, implement, and evaluate policies to reduce household food insecurity such as polices that: • support fair workplaces and good jobs with regular hours and benefits; • increase social assistance rates to match real living costs, indexed to inflation; • increase minimum wage, and • provide a basic income for all Ontarians. Working together we can ensure that all Ontarians and their families have enough money for food to feed themselves. In doing so, health care costs and demand on health services are reduced and the physical and mental health of all Ontarians is enhanced. Yours Truly, [Signature] cc: Hon. Christine Elliott, Minister of Health and Long -Term Care Hon. Vic Fedeli, Minister of Finance Hon. Steve Clark, Minister of Municipal Affairs and Housing Hon. Todd Smith, Minister of Economic Development, Job Creation and Trade Hon. Lisa MacLeod, Minister of Children, Community and Social Services Mr. Doug Downey MPP Simcoe Muskoka District Health Unit Association of Municipalities of Ontario (AMO) [Local Municipalities in Simcoe and Muskoka] Page 108 of 161 14. dence Niagara,Valls C A N A D A January 22, 2019 dated January 22, 2019 from The City of Niagara Fal... Ministry of Municipal Affairs and Housing Office of the Minister 777 Bay Street, 17th Floor Toronto, ON M5G 2E5 Minister Steve Clark: Sent via E-mail Re: Opting In to Allow Retail Cannabis Stores Please be advised that at the January 15, 2019 meeting of Niagara Falls City Council, the following motion was passed: ORDERED on the motion of Councillor loannoni, seconded by Councillor Campbell, that Council opt in to the Provincial Retail Cannabis Store program; AND ALSO, that Council adopt the attached Municipal Policy Statement on Cannabis for the purpose of reviewing and commenting on licence applications; AND ALSO, that City Council harmonize its anti-smoking by-law with amendments to the Regional anti-smoking by-law and work with Regional Health in public consultation regarding additional public areas where tobacco, cannabis and related products can be smoked or consumed; AND ALSO, that City Council send a resolution to the Province requesting that municipalities in Ontario be given greater regulatory controls over the location, distance separations and numbers of Retail Cannabis Stores within a municipality; AND ALSO, that a copy of this motion of Council be sent to all municipalities in Ontario. If you have any questions, please contact me directly. Sincerely, Attach. c. The Honourable Doug Ford, Premier of Ontario All Municipalities in Ontario Bill Matson Acting City Clerk Clerks Working Together to Serve Our Community Ext 4342 Fax 905-356-9083 bilimatson@niagarafalls.ca Page 109 of 161 14.g) Correspondence dated January 22, 2019 from The City of Niagara Fal PBD -2018-76 December 11, 2018 lel' *jWFp1 CORPORATE POLICY DATE EFFECTED PROCEDURE 500.22 December 11, 2018 Municipal Policy PLANNING, DATE OF REVISION Statement on BUILDING & Cannabis DEVELOPMENT Rep rt: PBD -2018-76 1.0 Purpose & Vision a) The purpose of this policy statement is to provide a format for the City of Niagara Falls to provide input to the Alcohol and Gaming Commission of Ontario (AGCO), as well as help prospective recreational cannabis retailers in their consideration of location of cannabis retail stores in Niagara Falls. b) It is recognized the AGCO is the provincial authority responsible for licensing cannabis retail operators, authorizing cannabis retail locations and licensing senior store staff. Municipal governments have no licensing authority. The AGCO regulates and reviews all aspects of the retail operation including municipal and public input, that the proposed store location is consistent with the public interest as defined in the regulations. C) The City of Niagara Falls has chosen to allow retail sales of recreational cannabis within commercial zones. 2.0 Principles for Cannabis Retail Store Locations a) For the purposes of this policy statement, a cannabis retail store shall mean a store licensed or under application to be licensed by the AGCO. b) Land Use Planning: The provincial licensing process does not remove the requirement to comply with the zoning by-law and other municipal planning documents. The definitions within the municipality's Official Plan and Zoning By-law are applicable to all retail, including cannabis retail stores. Retail sale of cannabis from a provincially licensed store is legal and is a permitted use in the retail zones. c) Municipal Building Inspections: The Ontario Building Code applies to cannabis retail store locations. Therefore, where a building or sign permit is required, applications together with appropriate fees shall be submitted to the Niagara Falls Building Division. The building inspector will undertake duties as usual. Fire Code compliance is mandatory. 3.0 Cannabis Retail Stores and Sensitive Activities a) The goal is to help ensure public health and safety, protect of youth and reduce illegal sales, retail cannabis stores are discouraged where nearby Page 110 of 161 14.g) Correspondence dated January 22, 2019 from The City of Niagara Fal 4 •:r properties are designed to serve youth, or the potential for illegal sales or health risk exist. It is recommended that a 150m distance be maintained from: i) Schools as outlined in O. Reg 468.18; ii) Facilities such as nursery schools, day care centres and municipal libraries, parks, trailheads and recreational facilities including community centres and arenas; and iii) Facilities that serve persons with mental health or addiction challenges. b) Attached is a map showing the retail/commercial zones of the municipality and the activities identified in i), ii) and iii) above. 4.0 Comment Preparation & Submission a) Planning Staff when preparing comments to be submitted to the AGCO, shall have regard for: i) ensuring zoning allows a retail use as a permitted use and whether the zone provisions and regulations of the zone can be satisfied; ii) the separation distances listed for uses in 3.0 i), ii) and iii) of this Policy are met; and iii) the goal of 3.0 is met. b) Where time limits do not allow a report to be brought before City Council, the Director of Planning, Building & Development is delegated the responsibility to submit comments to the AGCO on behalf of the Corporation. Page 111 of 161 14.h) Correspondence dated January 23, 2019 from Local Planning Appeal Local Planning Appeal Tribunal Tribunal d'appel de I'amenagement local I Ontario ISSUE DATE: January 23, 2019 CASE NO(S).: PL180738 The Ontario Municipal Board (the "OMB") is continued under the name Local Planning Appeal Tribunal (the "Tribunal'), and any reference to the Ontario Municipal Board or Board in any publication of the Tribunal is deemed to be a reference to the Tribunal. PROCEEDING COMMENCED UNDER subsection 45(12) of the Planning Act, R.S.O. 1990, c. P.13, as amended Applicant and Appellant: Subject: Variance from By-law No.: Property Address/Description Municipality: Municipal File No.: LPAT Case No.: LPAT File No.: LPAT Case Name: Heard: APPEARANCES: Parties Randy Fielding Township of Oro-Medonte Randy Fielding Minor Variance 97-95 35 Lauder Road Township of Oro-Medonte 2018-A-15 PL180738 PL180738 Fielding v. Oro-Medonte (Township) November 16, 2018 in Oro-Medonte, Ontario Counsel Self -represented Jennifer Biggar DECISION DELIVERED BY HELEN JACKSON AND ORDER OF THE TRIBUNAL Page 112 of 161 14.h) Correspondence dated January 23, 2019 from Local Planning Appeal 2 PL180738 [1] Randy Fielding (the "Applicant") applied for minor variance relief from the provisions of the zoning by-law in order to construct an accessory structure consisting of a two-storey detached garage for his residential property at 35 Lauder Road. [2] The Township of Oro-Medonte (the "Township") Committee of Adjustment (the "COK) refused the application on July 19, 2018. The Applicant appealed this decision to the Tribunal pursuant to s. 45(12) of the Planning Act. [3] Andrea Leigh, the Director of Planning and Building Services for the Township, qualified by the Board, provided uncontested expert land use planning opinion evidence in opposition to the requested variances. No other expert evidence was provided, however Mr. Fielding provided lay evidence in support of the requested variances. [4] No other persons requested status at the hearing. REQUESTED VARIANCES [5] The application requests relief from Zoning By-law No. 97-95, as amended. Section 5.1.4 - Maximum height for accessory building Permitted: 4.5 metres (14.76 feet) Proposed: 6.8 metres (22.3 feet) Section 5.1.6 - Maximum floor area Permitted: 70.0 sq. m. (753.5 sq. ft.) Proposed: 248.6 sq. m. (2676 sq. ft.); (1st floor area 159.4 sq. m. (1716 sq. ft.), 2nd floor area 89.2 Sq. (960 sq.ft.)) ISSUE [6] Section 45(1) of the Planning Act allows the Tribunal to authorize variances to a zoning by-law where the variance is minor; is desirable for the appropriate development or use of the land, building or structure; maintains the general intent and purpose of the Official Plan; and maintains the general intent and purpose of the zoning by-law. The Page 113 of 161 14.h) Correspondence dated January 23, 2019 from Local Planning Appeal 3 PL180738 Tribunal must be satisfied that all four tests are met in order to authorize the requested variances. EVIDENCE [7] Ms. Leigh provided the planning context for this application, referencing the documents provided in the Document Book at Exhibit 3, in particular her planning report that recommended refusal of this application. [8] The subject property is designated as Rural Settlement Area in the Township's Official Plan and is zoned Residential One (R1) in Zoning By-law No. 97-95. The subject property has a lot area of 0.79 hectares (1.97 acres) and contains an existing one storey, 212.5 square metres (2,287 square feet) single detached dwelling with an attached three car garage. The subject property fronts onto Lauder Road; however, the property also backs onto Line 4 North and rural farm land behind the Applicant's home. The detached accessory building would be located approximately 6 metres from the rear property line, along Line 4 North. The proposed detached garage would be accessed from the driveway entrance on Lauder Road. [9] Ms. Leigh testified that the Growth Plan for the Greater Golden Horseshoe 2017 ("Growth Plan") and the Provincial Policy Statement 2014 ("PPS") encourage residential development in settlement areas. It is her opinion that the residential accessory building is a permitted residential use, and as such the request is consistent with the PPS and conforms to the Growth Plan. Similarly, it is her opinion that the development of an accessory building to a residential dwelling conforms to the Township's official plan. [10] Zoning By-law No. 97-95 restricts floor area and building height for an accessory building, amongst other provisions. Relief is required for these two provisions for this proposal. Ms. Leigh testified that the purpose of the restrictions on the size of the accessory buildings is to ensure that such structures remain secondary and subordinate, in their appearance and in their use, to the main residential use of the Page 114 of 161 14.h) Correspondence dated January 23, 2019 from Local Planning Appeal 4 PL180738 property. She stated that the by-law is also intended to prevent over -development that would detract from the character of the area or the functionality of the property [11] Ms. Leigh explained that the zoning by-law does provide a maximum lot coverage for all detached accessory buildings of five percent. Given that the subject property is 1.97 acres, a total of 4,291 square metres of detached accessory buildings would be permitted on the property; however, the maximum floor area of any accessory building is 753.5 square feet. With these restrictions, she said 5.6 accessory buildings would theoretically be permitted on the property, provided that the height and all setback provisions are met. [12] Ms. Leigh testified that the proposed structure, even with the proposed revisions to improve its aesthetics, is too large to be a subordinate accessory structure. She testified that it would be the clearly dominant structure on the property at certain times of the year and would detract from the residential character of the neighbourhood. In her view, the accessory structure would have the appearance of a second dwelling on the lot. [13] She also expressed a concern that the large size and the design of the building with 12 foot high doors makes the building attractive to future owners for non -permitted commercial or industrial uses that might not be compatible with the established residential neighbourhood character. [14] In her opinion, the proposed accessory structure does not conform with the intent and purpose of the by-law, it is not characteristic of and would negatively affect the neighbourhood, and therefore is not desirable for the appropriate development or use of the lot. She testified that whether the requested variances are `minor' is not a mathematical test, but is one of adverse impact. In this case, it is her opinion that the requested variances are not minor. [15] Ms. Leigh did acknowledge that the Applicant could build five accessory structures, each of a smaller size, which could have a negative impact on the Page 115 of 161 14.h) Correspondence dated January 23, 2019 from Local Planning Appeal 5 PL180738 neighbourhood, and yet this would be permitted by the by-law. However, she would not concede that permitting one larger structure, as is requested by this minor variance application, would be appropriate in the circumstances. [16] Additionally, she stated the proposed new garage would set an undesirable precedent within the neighbourhood. Applicant's Evidence [17] The Applicant indicated that he wishes to have a large accessory building in order to store equipment and a boat and to store and work on antique cars. He stated that during the period of November to April he would also store two vehicles that are associated with his roofing company. Currently these vehicles are stored outdoors at his home during this period. [18] The Applicant stated that the size of the building that he is requesting is smaller than the total footprint that would be permitted by the by-law, if it were in separate buildings. He also testified that this one large structure would be much more attractive than having six separate structures built within the zoning by-law provisions; particularly since he has provided for an attractive building that in his view would fit into the neighbourhood. He stated that this would be much better than having steel structures, which are permitted by the by-law, and which he would construct if he does not receive permission for the requested garage. He also stated that the height requested is not much greater than what the by-law provisions permit. [19] The Applicant testified that he bought this property 11 years ago with the intention of retiring to pursue his hobbies and the large garage is necessary for those hobbies. He notes that the general intent of the zoning by-law is open to interpretation, and that he is the best person to determine what is the most appropriate and desirable development of his property. Page 116 of 161 14.h) Correspondence dated January 23, 2019 from Local Planning Appeal 6 PL180738 ANALYSIS AND FINDINGS [20] The Tribunal heard uncontroverted planning opinion evidence from Ms. Leigh who went through the four tests of the Planning Act that are required to be met for the authorization of a variance. It was her opinion that the four tests are not all met by this requested application. She testified that the requested relief for the by-law provision for a larger footprint and additional height will result in a large garage that does not meet the intent and purpose of the zoning by-law with respect to an accessory structure. It was her opinion that this structure will be too large to be subordinate to the primary residential use of the lands and therefore it is also not minor nor is it desirable. [21] The Applicant did not provide sufficient planning evidence to refute the expert planning opinion of Ms. Leigh, which is his onus. The allegation that a larger, more attractive structure should be permitted otherwise the Applicant will build numerous unattractive structures is not a planning reason that justifies the requested permission. The requested variances must result in development that meets the four tests of the Planning Act, and in this case, the Tribunal finds that the evidence provided in this hearing is that this structure will be too large to be subordinate to the primary residential use of the lands and this does not meet the intent of the zoning by-law provision for accessory structures. [22] The Tribunal finds that the variance results in a structure that departs form the established neighbourhood character and standards. [23] The Tribunal has reviewed the evidence provided in this hearing and accepts the opinion of Ms. Leigh. The Tribunal finds that the requested variances do not meet the four-part test of the Planning Act and therefore the requested variances should not be authorized. Page 117 of 161 14.h) Correspondence dated January 23, 2019 from Local Planning Appeal 7 PL180738 ORDER [1] The Tribunal dismisses the appeal. The requested variances to Zoning By-law No. 97-95 are not authorized. "Helen Jackson" HELEN JACKSON MEMBER If there is an attachment referred to in this document, please visit www.elto.gov.on.ca to view the attachment in PDF format. Local Planning Appeal Tribunal A constituent tribunal of Tribunals Ontario - Environment and Land Division Website: www.elto.gov.on.ca Telephone: 416-212-6349 Toll Free: 1-866-448-2248 Page 118 of 161 14.i) Minutes of Nottawasaga Valley Conservation Authority meeting held ... NOTTAWASAGA VALLEY CONSERVATION AUTHORITY BOARD OF DIRECTORS AGENDA No. 06 -18 -BOD Date: October 26, 2018 Location: John L. Jose Learning Centre, Tiffin Conservation Area, Utopia, Ont. Present: Deputy Mayor Gail Ardiel, Chair Councillor Keith White, Vice Chair Councillor Bob Meadows Councillor Gail Little Councillor Ron Orr Councillor Connie Leishman Councillor Fred Nix Councillor Keith Lowry Councillor Phil Hall Deputy Mayor Nina Bifolchi Deputy Mayor Donna Jebb Councillor Walter Benotto Councillor Deb Doherty Doug Lougheed, Past Chair Regrets: Mayor Bill French Councillor Rose Romita Councillor Terry Mokriy Councillor Darren White Blue Mountains (Town) Essa (Township) Adjala-Tosorontio (Township) Amaranth (Township) Bradford West Gwillimbury (Town) Clearview (Township) Mono (Town) Mulmur (Township) Oro-Medonte (Township) Wasaga Beach (Town) New Tecumseth (Town) Shelburne (Town) Collingwood (Town) Innisfil (Town) Springwater (Township) Barrie (City) Grey Highlands (Municipality) Melancthon (Township) Staff: Doug Hevenor, Chief Administrative Officer; Byron Wesson, Director, Lands, Education and Stewardship Services; Chris Hibberd, Director, Watershed Management Services; Sheryl Flannagan, Director, Corporate Services; Haleigh Ferguson, Administrative Assistant CALL TO ORDER Chair Ardiel called the meeting to order at 9:08 a.m. 1. DECLARATION OF PECUNIARY AND CONFLICT OF INTEREST. Page 119 of 161 14.i) Minutes of Nottawasaga Valley Conservation Authority meeting held ... 2. MOTION TO ADOPT AGENDA RES: 53-18 Moved by: W. Benotto Seconded by: B. Meadows RESOLVED THAT: the Agenda for Board of Directors Meeting #06 -18 -BOD dated October 26, 2018 be approved. Carried. 3. ANNOUNCEMENTS There are no announcements for this meeting. 4. PRESENTATIONS There are no presentations for this meeting. 5. DEPUTATIONS There are no deputations for this meeting. 6. HEARINGS There are no Hearings requested under Section 28 of the Conservation Authorities Act for this meeting. 7. DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION Board Members are requested to identify those items from the Consent List that they wish to have considered for separate discussion. 8. CONSENT LIST A) Adoption of Minutes A.1) Approval of Minutes of the Board of Directors Meeting 05 -18 -BOD held on August 24, 2018. Approved by Consent. RESOLVED THAT: the Board of Directors approve the minutes of the 05 -18 -BOD Board meeting held on August 24, 2018. B) Correspondence No correspondence received. C) Staff Reports C-1) Staff Report 26 -06 -18 -BOD from Director, Corporate Services regarding the 2018 Third Quarter Budget Report. Page 120 of 161 14.i) Minutes of Nottawasaga Valley Conservation Authority meeting held ... RES: 55-18 Moved by: B. Meadows Seconded by: D. Doherty RESOLVED THAT: the Board of Directors receive Staff Report No. 26 -06 -18 -BOD regarding the 2018 third quarter financials; and FURTHER THAT: staff continue to monitor budget activities. Carried. C-2) Staff Report No. 27 -06 -18 -BOD from Director, Lands, Education and Stewardship Services regarding the Tiffin Centre Programing Enhancement. RES: 56-18 Moved by: D. Doherty Seconded by: G. Little RESOLVED THAT: the Board of Directors receive Staff Report No. 27 -06 -18 -BOD; and FURTHER THAT: the Land Management/Acquisition reserve be utilized to finance a Tiffin Centre Hazard Tree Management Plan and associated priority tree pruning and/or removals at a total cost not to exceed $25,000. Carried. C-3) Staff Report No. 28 -06 -18 -BOD from Director, Corporate Services regarding the 2019 Draft Budget. RES: 57-18 Moved by: W. Benotto Seconded by: K. Lowry RESOLVED THAT: Staff Report No. 28 -06 -18 -BOD regarding the NVCA's 2019 Draft Budget be approved; and FURTHER THAT: the Board of Directors receive the 2019 Draft Budget for consideration; and FURTHER THAT: staff be directed to distribute the 2019 Draft Budget booklet to municipalities for the 30 day review period. Carried. C.4) Staff Report No. 29 -06 -18 -BOD from Director, Corporate Services regarding the 2019 Board of Directors Meeting Schedule. Page 121 of 161 14.i) Minutes of Nottawasaga Valley Conservation Authority meeting held ... RES 58-18 Moved by: D. Jebb Seconded by: B. Meadows RESOLVED THAT: Staff Report No. 29 -06 -18 -BOD regarding the NVCA's 2019 Board of Director Meeting Schedule be approved. Carried. C.5) Staff Report No. 30 -06 -18 -BOD from Director, Watershed Management Services regarding the Updates to the Procedures for Implementation of Ontario Regulation 172/06. Approved by Consent. RESOLVED THAT: the Board of Directors receive Staff Report No. 30 -06 -18 -BOD that outlines the housekeeping updates to the 2016 Procedures for the Implementation of Ontario Regulation 172/06. FURTHER THAT: the updated Procedures for the Implementation of Ontario Regulation 172/06 be approved as attached. C.6) Staff Report No. 31 -06 -18 -BOD from Director, Corporate Services regarding the Employee Handbook Update. Approved by Consent. RESOLVED THAT: the Board of Directors approve Staff Report No. 31 -06 -18 -BOD regarding the Employee Handbook Update. C.7) Staff Report No. 32 -06 -18 -BOD from Director, Lands, Education and Stewardship Services regarding the Tiffin Centre Programing Enhancements. Approved by Consent. RESOLVED THAT: the staff report 32 -06 -18 -BOD be received as presented and that the NVCA Land Management reserve be used to finance the renovation of two existing buildings for educational and recreational purposes at a cost not to exceed $43,500.00. C.8) Staff Report No. 33 -06 -18 -BOD from the Communications Coordinator regarding the Communications Report. Approved by Consent. RESOLVED THAT: Staff Report No. 33 -06 -18 -BOD regarding NVCA Communications - Aug. 9, 2018 to Oct. 5, 2018, be received. Page 122 of 161 P] 10. 14.i) Minutes of Nottawasaga Valley Conservation Authority meeting held ... ADOPTION OF CONSENT LIST AND IDENTIFICATION OF ITEMS REQUIRING SEPARATE DISCUSSION RES: 54-18 Moved by: B. Meadows Seconded by: Leishman RESOLVED THAT: agenda items number(s) C1, C2, C3, and C4, having been identified as requiring separate discussion, be referred for discussion under Agenda Item #8; and FURTHER THAT: all Consent List Agenda Items not referred for separate discussion be adopted as submitted to the board and staff be authorized to take all necessary action required to give effect to same; and FURTHER THAT: any items in the consent list not referred for separate discussion, and for which conflict has been declared, are deemed not to have been voted on or discussed by the individual making the declaration. Carried. CLOSED SESSION There are no closed session items for this Agenda. ADJOURN RES: 59-19 Moved by: C. Leishman Seconded by: D. Lougheed RESOLVED THAT: the Board of Directors adjourn at 10:55 am to meet again on December 14, 2018 or at the call of the Chair. Carried. Page 123 of 161 14.j) Minutes of Lake Simcoe Region Conservation Authority meeting held ... Lake Simcoe Region conservation authority BOARD OF DIRECTORS' MEETING No. BOD -10-18 — Friday, November 30, 2018 120 Bayview Parkway, Newmarket, ON LSRC4 Board Members Present: Mayor G. Dawe, Chair Councillor R. Simpson, Vice Chair Deputy Mayor/Regional Councillor N. Davison J. Dolan Councillor A. Eek Councillor K. Ferdinands Councillor P. Ferragine Mayor J. Grant Councillor S. Harrison -McIntyre Councillor D. Kerwin Councillor S. Macpherson Mayor P. Molloy Mayor M. Quirk Councillor S. Strangway Regrets: Regional Councillor B. Drew Mayor V. Hackson Councillor P. Silveira Township of Ramara I. DECLARATION OF PECUNIARY INTEREST None noted for this meeting. II. APPROVAL OF THE AGENDA MINUTES LSRCA Staff Present: M. Walters, Chief Administrative Officer C. Ali, GM, Watershed Restoration Services R. Baldwin, GM, Planning & Development M. Critch, GM, Corporate and Financial Services B. Kemp, GM, Conservation Lands B. Longstaff, GM, Integrated Watershed Management T. Barnett, Coordinator, BOD/CAO K. Christensen, Manager, Human Resources C. Taylor, Executive Director, LSCF K. Yemm, Manager, Corporate Communications S. Auger, Stormwater Management Coordinator C. Byron, Forest Program Coordinator A. Copeland, Stormwater Technician P. Davies, Manager, Forestry and Greenspace Services Guests J. Atkinson, Windfall Centre H. French, Windfall Centre Moved by: R. Simpson Seconded by: J. Dolan BOD -159-18 RESOLVED THAT the content of the Agenda for the November 30, 2018 meeting of the LSRCA Board of Directors be approved as presented. CARRIED III. ADOPTION OF THE MINUTES a) Board of Directors' Meeting — October 26, 2018 Moved by: S. Macpherson Seconded by: A. Eek BOD -160-18 RESOLVED THAT the minutes of the Board of Directors' Meeting No. BOD -09-18 held on Friday, October 26, 2018 be approved as circulated. CARRIED Page 124 of 161 14.j) Minutes of Lake Simcoe Region Conservation Authority meeting held Lake Simcoe Region Conservation Authority Board of Directors' Meeting BOD -10-18 November 30, 2018— Minutes Page 2 of 6 b) Conservation Ontario Council Meeting — September 24, 2018 Moved by: S. Macpherson Seconded by: A. Eek BOD -161-18 RESOLVED THAT the minutes of the Conservation Ontario Council meeting #3/18 held on Monday, September 24, 2018 be received for information. CARRIED At this time Chair Dawe brought forward for discussion and approval Item No. 2, LSRCA's Corporate Carbon Reduction Strategy. IX. CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION 2. LSRCA's Corporate Carbon Reduction Strateev General Manager, Integrated Watershed Management, Ben Longstaff, introduced Jen Atkinson and Harry French from Windfall Centre and thanked them for their assistance. He also acknowledged LSRCA's Stormwater Technician, Anna Copeland, for all her hard work in getting the carbon reduction strategy pulled together. GM Longstaff went on to note that the Draft Carbon Reduction Strategy came before the Board in the form of a presentation and staff report at the September meeting and was then recirculated prior to the November meeting. Chair Dawe asked if there has been any research into the carbon footprint associated with nuclear power. Mr. French noted that the issue with nuclear power generation requires the use of a lot of cement, which is a big contributor of CHC over a long period but otherwise was unaware of any published papers. Moved by: P. Molloy Seconded by: P. Ferragine BOD -162-18 RESOLVED THAT Staff Report No. 45 -18 -BOD regarding LSRCA's Corporate Carbon Reduction Strategy be received; and FURTHER THAT the Carbon Reduction Strategy be approved. CARRIED IV. ANNOUNCEMENTS a) CAO Mike Walters noted that General Manager, Planning & Development, Rob Baldwin, attended the Ontario Fill Symposium recently and was on a panel discussing new ways to deal with illegal fil. GM Baldwin noted that the symposium was well attended by about 400 people, and discussions acknowledged that the issue of illegal is not going away, and accordingly new methods to deal with it must be found; such as finding new legal fill sites. CAO Walters noted that TRCA has been successful with the purchase of their fill site, noting it is profitable and ensures fill goes to the right place. Councillor Ferdinands and Mr. Dolan both mentioned legal sites in the watershed that would be worth looking at. CAO Walters will follow up with both members to learn more. Page 125 of 161 14J) Minutes of Lake Simcoe Region Conservation Authority meeting held Lake Simcoe Region Conservation Authority Board of Directors' Meeting BOD -10-18 November 30, 2018— Minutes Page 3 of 6 V. PRESENTATIONS a) Sustainable Technology Evaluation Program General Manager, Integrated Watershed Management, Ben Longstaff, provided the Board with a presentation on the Sustainable Technology Evaluation Program (STEP), a multi -agency initiative developed to support broader implementation of sustainable technologies and practices within a Canadian context. Founded by Toronto and Region Conservation Authority (TRCA) in 2004, its initial focus was on evaluating sustainable technology in the water and energy sectors. With strong working relationships between the provincial and federal governments, academia and conservation authorities across Ontario, it has become a multi -agency initiative whose purpose is to share, optimize and maximize the effectiveness of existing financial, technical and staffing resources; to avoid confusion in market place caused by multiple CA's working in same sector; to strengthen conservation authority position; and to coordinate research, tool development, activities and facilitate knowledge transfer. He went on to note that the objectives of the program include creating livable, sustainable communities by providing the data, scientific evidence, analytical tools, and expertise needed to support broader implementation of sustainable water technologies and practices within an Ontario and Canadian context. To view this presentation, please click this link: STEP Partnership For more information, please contact Ben Longstaff @ 905-895-1281 ext 305, blongstaff@lsrca.on.ca, or visit the program's website at https://sustainabletechnologies.ca/about-step/ Moved by: S. Strangway Seconded by: M. Quirk BOD -163-18 RESOLVED THAT the presentation by General Manager, Integrated Watershed Management, Ben Longstaff, regarding the Sustainable Technology Evaluation Program be received for information. CARRIED VI. HEARINGS There were no hearings at this meeting. VII. DEPUTATIONS There were no deputations at this meeting. VIII. DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION With Item 2 previously approved, Item No. 1a) was identified under items requiring separate discussion. IX. ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION Items 3, 4, and 5 were identified under items not requiring separate discussion. Moved by: R. Simpson Seconded by: S. Macpherson Page 126 of 161 14.j) Minutes of Lake Simcoe Region Conservation Authority meeting held Lake Simcoe Region Conservation Authority Board of Directors' Meeting BOD -10-18 November 30, 2018— Minutes Page 4 of 6 BOD -164-18 RESOLVED THAT the following recommendations respecting the matters listed as "Items Not Requiring Separate Discussion" be adopted as submitted to the Board, and staff be authorized to take all necessary action required to give effect to same. CARRIED 3. Durham Regional Forest Standing Timber Sale BOD -165-18 RESOLVED THAT Staff Report No. 46 -18 -BOD regarding the record of tenders for the Durham Regional Forest Tender DRF -2018-001 be received; and FURTHER THAT staff s recommendation to award Tender DRF -2018-001 to Gees Lumber and Logging Ltd. be approved. CARRIED 4. Standardization of Administration Fees for Compensation/Offsetting Programs BOD -166-18 RESOLVED THAT Staff Report No. 47 -18 -BOD regarding Standardization of Administration Fees for the WHPA-Q2 Recharge Compensation Program, Ecological Offsetting Plan and Phosphorus Offsetting Policy be received; and FURTHER THAT the recommended Standard Administration Fee of 15% for the WHPA- Q2 Recharge Compensation Program, Ecological Offsetting Plan and Phosphorus Offsetting Policy effective January 1, 2019 be approved. CARRIED S. LSRCA Reserve Management Update BOD -167-18 RESOLVED THAT Staff Report No. 48 -18 -BOD regarding recommended changes in reserve management, including updated minimum targets, be endorsed for future financial reporting updates, effective January 2019; and FURTHER THAT the Board of Directors delegate authorization of Reserve Transfers (reserve to reserve) to the Chief Administrative Officer; and FURTHER THAT the Reserve Management Policy be updated to reflect the changes in this report. CARRIED X. CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION 1. Correspondence CAO Walters referenced the correspondence from the Ministry of the Environment, Conservation and Parks (MECP) regarding re -alignment, noting that conservation authorities will now fall under a newly created Land and Water Division of MECP, although nothing formally has been announced at this time. He also noted that funding and program changes are anticipated. CAO Walters advised that he will keep the Board informed as new information is received. Moved by: J. Grant Seconded by: N. Davison Page 127 of 161 14.j) Minutes of Lake Simcoe Region Conservation Authority meeting held Lake Simcoe Region Conservation Authority Board of Directors' Meeting BOD -10-18 November 30, 2018— Minutes Page 5 of 6 BOD -168-18 RESOLVED THAT correspondence listed in the agenda as Item 1a) be received for information. CARRIED XI. CLOSED SESSION The Board moved to Closed Session to deal with a confidential human resources matter. Moved by: R. Simpson Seconded by: S. Harrison -McIntyre BOD -169-18 RESOLVED THAT the Board move to Closed Session to deal with a confidential human resources matter; and FURTHER THAT the Chief Administrative Officer, members of the Executive Management Team, the consultant from ML Consulting, and the Coordinator BOD/CAO remain in the meeting for the discussion. CARRIED The Board rose from Closed Session. Moved by: S. Harrison -McIntyre Seconded by: P. Ferragine BOD -170-18 RESOLVED THAT the Board rise from Closed Session and report findings. CARRIED a) Human Resources Matter A confidential Human Resources matter was discussed. Moved by: R. Simpson Seconded by: M. Quirk BOD -171-18 RESOLVED THAT the Confidential Human Resources matter be received for information. CARRIED XII. OTHER BUSINESS a) Ontario Drinking Water Source Protection Program Update CAO Walters advised Board members that among the changes planned by the Provincial government is the possibility of cutting funding for the Ontario Drinking Water Source Protection Program and to place this responsibility to the municipalities. CAO Walters asked members for their support in writing a letter to the Minister of MECP asking for them to reconsider this change, as it would put Ontario residents at great risk, such was the case in Walkerton in 2000 when six people tragically lost their lives and many others still suffer great health consequences as a result. Board members also expressed great concern over this possible change and asked the CAO to ensure to copy a number of others on his letter, including: the Premier, Members of Provincial Parliament, the Association of Municipalities of Ontario, the South Georgian Bay Lake Simcoe Source Protection Committee, Conservation Ontario, and LSRCA member municipalities. Page 128 of 161 XIII. 14J) Minutes of Lake Simcoe Region Conservation Authority meeting held Lake Simcoe Region Conservation Authority Board of Directors' Meeting BOD -10-18 November 30, 2018— Minutes Page 6 of 6 Moved by: S. Harrison -McIntyre Seconded by: R. Simpson BOD -172-18 WHEREAS funding to the Source Water Protection Regions for the delivery of the Drinking Source Water Protection program in Ontario may be in jeopardy; and WHEREAS it is in the best interest of the people of Ontario that the Province's multi - barrier approach to protecting drinking water be maintained. RESOLVED THAT staff be directed to send a letter to the Premier of Ontario and to the Ontario Minister of the Environment, Conservation and Parks (MECP) respectfully requesting that funding for the Drinking Source Water Protection program in Ontario be, at a minimum, maintained to ensure that the people of Ontario continue to be able to trust that they have safe access to municipal drinking waters across the Province. CARRIED ADJOURNMENT Moved by: R. Simpson Seconded by: S. Harrison -McIntyre BOD -173-18 RESOLVED THAT the meeting be adjourned @ 10:48 a.m. CARRIED Mayor Geoffrey Dawe Chair Michael Walters Chief Administrative Officer Page 129 of 161 14.k) Minutes of Sustainable Severn Sound, Sustainability Committee meet... Sustainability Committee Meeting Minutes Date: Thursday, December 6, 2018 Time: 10am-12pm Location: SSS Office, 105 Fourth Street, Midland, ON In Attendance Alicia Hall, Sustainable Operations Analyst, County of Simcoe Doug Luker, CAO, Township of Tiny Chris McLaughlin, General Manager, NSCFDC Councillor Jonathan Main, Town of Midland Councillor Ron Stevens, Township of Severn Michelle Hudolin, Wetlands and Habitat Biologist, Severn Sound Environmental Association Morgan Levison, Climate Change Lead, Healthy Environments Program, Simcoe Muskoka District Health Unit Tracy Roxborough, Sustainability Coordinator, Sustainable Severn Sound Tyler Hunt, Sustainable Operations Supervisor, County of Simcoe Victoria Ervick, Climate Change Action Plan Coordinator, Sustainable Severn Sound Regrets Andrea Betty, Director of Planning and Community Development, Town of Penetanguishene Aisha Chiandet, Water Scientist, Severn Sound Environmental Association Brenda Armstrong, Program Manager, Healthy Environments Program, Simcoe Muskoka District Health Unit Deputy Mayor Anita Dubeau, Town of Penetanguishene Deputy Mayor Steffen Walma, Township of Tiny and County of Simcoe representative Councillor Cate Root, Township of Tay Councillor Jack Contin, Town of Midland Jennifer Schnier, Communications and Economic Development Officer, Township of Georgian Bay Julie Cayley, Executive Director, Severn Sound Environmental Association Nick Popovich, Director of Development Services, Township of Georgian Bay 1.0 Approval of agenda SC Chair D. Luker requested any additions and/or changes to agenda. With no further additions and/or changes to the agenda, D. Luker requested a motion to approve the agenda. Moved by, R. Stevens, seconded by J. Main. Carried. 2.0 Approval of minutes from the 8 -Nov -2018 SC meeting (pages 6-10) No comments and/or corrections were received. Motion to approve the 8 -Nov -2018 minutes. Moved by M. Hudolin, seconded by M. Levison. Carried. Page 130 of 161 Page 1 14.k) Minutes of Sustainable Severn Sound, Sustainability Committee meet... D SustainabilityComm ittee-4-Oct-2018 Dr: 3.0 SSS work plan items 3.1 Reports to Councils The following information was sent to Councils on 16 -Nov -2018: - Memorandum SSS -2018-04: Update on the Repeal of the Green Energy Act (GEA) and the impact on your municipality (Midland included as example, page 11-15). Action item: Next report from SSS to Council's to be sent mid Jan -2019, requesting approval of municipal -level GHG reduction targets and municipal -level climate action plan (see Item 3.2). n Memorandum -SSS - 2018 -04 -GEA -Repeal - Submission by SSS and the SC to the Ministry of Environment, Conservation and Parks (page 16-20), re: Provincial climate change plan consultation ('made -in -Ontario climate plan'). Action item: SSS to provide comment on the plan before the Jan -2019 deadline. Draft to be provided to the SC at the 10 -Jan -2019 meeting. n =rrkrts-5jst=- ^_ t'=SFT rS-- ire 0 - Approved SC meeting minutes available at: https://www.sustainablesevernsound.ca/ agendas.php o 12 -Jul -2018 o 6 -Sept -2018 o 9 -Aug -2018 o 4 -Oct -2018 Action item: Decision made to send SC meeting minutes to clerks monthly versus quartlery. 3.2 Update on the development of the municipal -level climate change action plan - Includes specific municipal recommendations, targets, GHG inventory — complimentary to the regional LCCAP. Draft municipal -level action plans provided to SC members in attendance. Action item: SSS to investigate the development of a letter addressed to municipal Councils and CAOs from SSS/SC which aligns with the Feb -2019 report to Council, with the recommendation to integrate their PCP program commitments and their respective climate change action plan goals and targets into their strategic plans. Page 131 of 161 Page 2 14.k) Minutes of Sustainable Severn Sound, Sustainability Committee meet... 3.3 Update on municipal PCP membership status - Joint SSS and Oro-Medonte report to be sent to Council on 9 -Jan -2018 overviewing (a) value of SSS participation, (b) recommendation to join the PCP program (c) request for provision of out -standing data to SSS to complete the Township's baseline GHG inventory and (d) to present 2019/2020 budget request. - 2019 National Measures Report survey Action item: SC members to identify 1-2 actions or projects in their municipality for submission by SSS. SSS will then complete the survey on behalf of each municipality prior to the 15 -Feb -2019 deadline. SSS to consider submission summarizing the collective work by SSS as supported by multiple municipalities - and the GHG reductions to be achieved if each municipality meets their targets. 4.0 SSS Budget 4.1 30 -Nov -2018 Financial Statement (page 21-22) - Motion to receive 30 -Nov -2018 Financial Statement for information, moved by C. McLaughlin, seconded by J. Main. Carried. SSS was not successful in receiving the FCM Climate Change staff grant. Action item: Decision made for SSS to send FCM a letter requesting additional clarification as to why application was declined. Letter to be reviewed by D. Luker and C. McLaughlin prior to submission. F) sc-financial-stateme nt -F-d a c-2 U13, p df 5.0 Other business and roundtable information -sharing - SSEA— Finalized Strategic Plan (distributed) - Midland — Inaugural meeting has taken place, Council appointments upcoming. Save the Date for the Buttertart Festival on June 8 2019! - Severn — Inaugural meeting has taken place, $3million Recreation Facility in the works - SMDHU — Into Phase 2 of Climate Change Action Plan, focusing on community engagement — waiting to hear back from Health Canada re: funding to do adaptation planning around climate change and health (3 year); allowing for more staff resources supporting adaptation planning and outreach to municipalities around adaptation. Page 132 of 161 Page 3 14.k) Minutes of Sustainable Severn Sound, Sustainability Committee meet... - County of Simcoe: Budget may not get approved till Jan/Feb 2019; requirement to update Corporate Energy Plan as required by Province heading in the direction of the PCP program - SSS: SSS/SSEA merger was spoken to at Tay Council orientation utilizing the communication plan —questioned the time frame of this merger and appointments to Ad -Hoc; to bring to SSS- SSEA Ad -Hoc committee meeting. - NSCFDC- Put in joint application to WES from Federal Government to support entreprenival women throughout the County of Simcoe. - Tiny: Inaugural meeting and Council orientation is complete, budget meeting taking place on December 12th. One of the cottage associations received grant from OTF for eradication of an aquatic invasive species 6.0 SSS and SC Meeting Schedule, 2018-2019 (page 5) Adjournment: Time: 11:15am Next Meeting When: Thursday, January 10, 2018 Time: 10am-12pm Where: SSS Office, 105 Fourth Street, Midland Page 133 of 161 Page 4 Item 6.0 SSS and SC Meeting Schedule, 2018-20191 7.. Thursday, December 6, 2018 Thursday, January 10, 2019 Thursday, February 7, 2019 Thursday, March 7, 2019 Thursday, April 11, 2019 Thursday, May 9, 2019 Thursday, June 6, 2019 Thursday, July 11, 2019 Thursday, August 8, 2019 Thursday, September 5, 2019 Thursday, October 10, 2019 Thursday, November 7, 2019 Thursday, December 5, 2019 10am-12pm • Distribution of municipal -level action climate change action plans to each respective _ member for review and request for direction to SSS staff 10am-12pm • Presentation of 2019 work plan items by V. Ervick • Status of Council endorsement of municipal -level climate change action plans 10am-12pm • Best practice report review, climate change, GHGs and strategic plans • Status of Council endorsement of municipal -level climate change action plans • Best practice report review, GHGs and asset management regulation requirements 10am-12pm • Review of revised OTF Grow Grant for May submission (Re: LCCAP Implementation Plan, Strategy 1, Rec.1) 10am-12pm 4. Best practice report review, climate change, GHGs and CDM plans 10am-12pm 10am-12pm 10am-12pm 10am-12pm 10am-12pm 10am-12pm 10am-12pm 10am-12pm • Best practice report review, climate change, GHGs and emergency management pla^� • Final review of OTF Grow Grant for submission • Status of Partners for Climate Protection (PCP) program milestone progress • Status update of annual GHG data collection and analysis • Status update of annual GHG data collection and analysis �• Review of newsletter #1 (bi-annual progress report #1) • Status update of annual GHG data collection and analysis • Release of newsletter #1 (bi-annual progress report #1) • Status update of annual GHG data collection and analysis • Review of 2020 budget request letters to municipalities • Completion of annual Partners for Climate Protection program reporting • Review of 2020 work plan items • Review of newsletter #2 (bi-annual progress report #2) • Discussion of reporting requirements for FCM Annual PCP Members Survey • Presentation of 2020 work plan items • Release of newsletter #2 (bi-annual progress report #2) 1 All meetings take place at the SSS office, located at 105 Fourth Street, Midland unless otherwise stated. Page 5 N cn O h CT E N (D 3 (D (D 14.k) Minutes of Sustainable Severn Sound, Sustainability Coff iMe meet... MEMORANDUM SSS -2018-04 To: Honourable Mayor McKay, members of Council, CAO John Skorobohacz and municipal staff From: Sustainable Severn Sound (SSS) and the Sustainability Committee (SC) Date: 16 -November -2018 RE: Update on the Repeal of the Green Energy Act (GEA) and its impact on the Town of Midland Memorandum Recommendation THAT Memorandum No. SSS -2018-04 dated 16 -Nov -2018 submitted by SSS1 and the SC to the Town of Midland be received for information. Summary: Repeal of the Green Energy Act On September 20th, 2018 the Provincial government announced the repeal of the Green Energy Act (GEA). The GEA was enacted in 2009 for the purpose of fostering the growth of renewable energy, promoting a green economy, and ensuring that the broader public sector makes effort to conserve and uses energy efficiently. This repeal still needs to be successful in the 2nd and 3rd reading prior to Royal Ascent into Provincial legislation. 1 Sustainable Severn Sound (SSS) is a regional sustainability program supported by 7 of the municipalities in the County of Simcoe and the District Municipality of Muskoka, including the Towns of Midland and Penetanguishene, and the Townships of Georgian Bay, Severn, Oro-Medonte, Tiny and Tay. This project also receives in-kind support and Sustainability Committee representation from the North Simcoe Community Futures Development Corporation / Societe d'aide au developpement des collectivites Simcoe Nord (NSCFDC), the Severn Sound Environmental Association (SSEA), and the Simcoe-Muskoka District Health Unit (SMDHU). The SC serves as an advisory committee to SSS by supporting the SSS objectives to: (1) educate municipalities and their communities on sustainable practices and policies and connect them to resources, tools and funding, (2) advance the adoption of practices/policies within municipal operations to support climate change action, greenhouse gas mitigation and sustainable communities, and (3) advocate for sustainable environmental, social and economic practices and policies at the direction of the partner municipalities. Page 135 of 161 Page 6 14.k) Minutes of Sustainable Severn Sound, Sustainability Committee meet... The Proposed repeal of the GEA will result in amendments to the following Acts: Regulation Proposed amendment Potential impacts to municipal operations Municipalities will continue to report annually on its facility Reintroduce GEA energy Electricity Act, energy consumption and associated greenhouse gas emissions, conservation and efficiency 1998 and will develop and implement energy conservation and initiatives demand management plans every 5 years. Restore municipal authority Municipal planning authority will be restored regarding the siting Planning Act, over siting renewable energy of renewable energy generation projects, as they will be subject 1990 projects to planning tools such as zoning and Official Plan By-laws. Authorize the Lieutenant The Province still needs to define how renewable energy projects Environmental Governor in Council to prohibit will demonstrate demand to obtain the necessary Provincial Protection Act, issuance of Renewable Energy approvals. This may impact municipalities' ability to receive 1990 Approvals (REAS) where energy Renewable Energy Approval for future renewable energy demand is not demonstrated projects. (1) Amendments to the Electricity Act, 1998 Provisions related to certain energy conservation and efficiency initiatives would be repealed from the Green Energy Act and would be re -introduced in the Electricity Act, specifically: - Promoting Energy Conservation (O. Reg 97/08): permits the use of energy efficient goods, services and technologies despite restrictions that may prevent their use; - Energy Efficiency Standards (O. Reg 404/12): regulates energy and water efficiency standards for appliances and products in Ontario; - Customer Access to Data: establishes a framework to introduce a common data standard for energy data i.e. Green Button Initiative; - Energy and Water Reporting and Benchmarking (O. Reg 20/17): Ontario building owners (commercial, industrial, multi -unit residential and other building types) that are 50,000 square feet or larger, are required to report their building's energy and water consumption and greenhouse gas (GHG) emissions annually; and Page 136 of 161 Page 7 14.k) Minutes of Sustainable Severn Sound, Sustainability Committee meet... - Broder Public Sector Energy Reporting (O. Reg 397/11): Public sector agencies (including municipalities) are required to report annually on their energy use and associated GHG emissions and publish reports this data on their websites, in addition to a five energy conservation and demand management plan. Impacts to the municipal operations: No impacts to current municipal operations. Municipal staff will continue to report to the Province annually on the Town's facility energy consumption and associated GHG emissions and will develop and implement an energy conservation demand management plan every 5 years. (2) Amendments to the Planning Act, 1990 The Green Energy Act gave the Provincial government authority to approve renewable energy projects, despite if resistance was demonstrated from residents or the municipal government. The Planning Act would be amended to repeal exemptions that exist under the Green Energy Act for renewable energy undertakings from most land use planning instruments. This would restore municipal planning authority regarding the siting of renewable energy generation facilities. In addition, the legislation would: - Provide immunity from litigation arising from the restoration of municipal planning authority; and - There can no longer be an official appeal made to the Local Planning Appeal Tribunal (formerly known as the Ontario Municipal Board) where Official Plan and zoning By-law policies do not support the siting of renewable energy. The Minister of Municipal Affairs and Housing is exempt to this amendment. Impacts to municipal operations: An appeal is being made to empower municipalities to use planning tools to control the siting of renewable energy projects, including policy statements, provincial plans, zoning By-laws, public works and By-laws to conform to Official Plans, demolition control By-laws, development permit regulations and orders under Section 17 under the Ontario Planning and Development Act, 1994. Empowering municipalities to have more control on the siting of renewable energy Page 137 of 161 Page 8 14.k) Minutes of Sustainable Severn Sound, Sustainability Committee meet... projects should be considered through the current Official Plan and associated zoning By-law updates. (3) Amendments to the Environmental Protection Act, 1990 The Environmental Protection Act will be amended to give the Lieutenant Governor in Council the authority to make regulations to prohibit the issuance or renewal of Renewable Energy Approvals. - This would include circumstances where the demand for the electricity that would be generated by the renewable energy project has not been demonstrated; and - A renewable energy project developer will be required to demonstrate that there is demand for the electricity they will generate to get a renewable energy approval for wind, solar or bio -energy projects. Impacts to municipal operations: This regulatory amendment would affect future renewable energy approval applicants and those whose applications are under review. It will not affect renewable energy approvals that have already been issued. The Province has not yet defined what is specifically required to demonstrate a demand for electricity as a result of the regulation. This may impact the process to receive a REA if your municipality were to pursue future renewable energy projects. Conclusion The Town of Midland has taken a strong leadership position on actions to mitigate and adapt to climate change as a member of SSS and the SC, and through your Council's 2018 commitment to join the Federation of Canadian Municipalities Partners for Climate Protection (PCP) program. This information as contained in this memorandum relates to efforts your municipality may take in the response to climate change. In addition to the success of your various community sustainability and climate change mitigation initiatives (i.e., your efforts to conserve energy through streetlight conversations to light emitting diodes (LEDs), traffic light retrofits to LEDs, arena upgrades, installation of variable frequency drives (Vindin flume, well #15, well #7), your 'solar -ready' operations center, on - Page 138 of 161 Page 9 14.k) Minutes of Sustainable Severn Sound, Sustainability Committee meet... going tree planting and tree dedication efforts), SSS and the SC are currently working to identify realistic and achievable climate change actions to further mitigate (reduce) your GHG contributions, save the Town money and deliver on your PCP program commitments. If you would like further information in relation to this memorandum or to the services provided by SSS and the SC, please connect with Councillor Jonathon Main or Councillor Jack Contin, your current Council representatives to the Sustainability Committee. The information presented in Memorandum SSS -2018-04 was prepared by Victoria Ervick, SSS's Climate Change Coordinator and is adapted from an analysis completed by Christina Guido from the Town of Caledon summarizing the repeal and the impacts to Ontario municipalities. Cc: Andy Campbell, Director, Engineering, Water and Wastewater, PCP staff representative Councillor Jack Contin, Sustainability Committee member Councillor Jonathon Main, Sustainability Committee member Links and Resources Bill 34, Green Energy Repeal Act, 2018 https://www.ola.org/en/legislative-business/bills/parliament-42/session-1/bill-34 Electricity Act, 1998 https://www.ontario.ca/laws/statute/98el5 Environmental Protection Act, 1990 https://www.ontario.ca/laws/statute/90el9 Planning Act, 1990 https://www.ontario.ca/laws/statute/90pl3 Planning and Development Act, 1994 https://www.ontario.ca/laws/statute/94o23 Federation of Canadian Municipalities, Partners for Climate Protection program https://fcm.ca/home/programs/partners-for-climate-protection.htm SSS's Local Climate Change Action Plan: Regional Greenhouse Gas Summary, 2018 https://drive.google.com/file/d/llnCL5EugvgXcW6aSQYlLKtGxerK9b9lA/view Page 139 of 161 Page 10 14.k) Minutes of Sustainable Severn Sound, Sustainability CoAFMtPele meet... Tracy Roxborough Sustainability Coordinator Sustainable Severn Sound (SSS) 105 Fourth Street Midland, ON L4R 4K6 November 15, 2018 RE: Consultation: A made -in -Ontario climate change plan To representatives from the Ministry of Environment, Conservation and Parks: Sustainable Severn Sound (SSS) is a sustainability -focused not-for-profit program funded and directed by seven of the municipalities in the southern Georgian Bay area (Towns of Midland and Penetanguishene, Townships of Georgian Bay, Severn, Oro-Medonte, Tiny and Tay). In addition to these partners, we work in collaboration with the North Simcoe Community Futures Development Corporation (NSCFDC), the Severn Sound Environmental Association (SSEA), the Simcoe-Muskoka District Health Unit (SMDHU), and the County of Simcoe. SSS works with these partners to (1) educate municipalities and their communities on sustainable practices and policies and connect them to resources, tools and funding, (2) to advance the adoption of practices/policies within municipal operations to support climate change action, greenhouse gas mitigation (GHG) and sustainable communities, and (3) to advocate for sustainable environmental, social and economic practices and policies at the direction of the partner municipalities. In 2018, in collaboration with our municipal and community partners, SSS developed our Local Climate Change Action Plan (LCCAP): Regional GHG Summary. The LCCAP includes the development of a community -wide GHG inventory for our 7 municipal partners, the setting of corporate and community GHG reduction targets, and the identification of action to reduce those GHGs, as selected by stakeholders and members of these 7 communities. Initiatives arising from the LCCAP will reduce Page 140 of 161 Page 11 14.k) Minutes of Sustainable Severn Sound, Sustainability Committee meet... overall GHG emissions in the region while also delivering on municipal energy conservation goals and positively impacting the economic, social and environmental sustainability of our communities. The organizational model applied by SSS in utilizing our limited resources to advance corporate and community climate change action in our smaller, mostly rural municipalities has positioned our local governments and their communities to take an active response to climate change, and demonstrates a successful archetype of municipal collaboration and innovation. Further support of this model by the Province within the made -in -Ontario climate plan would allow for continued sharing and learning opportunities by these municipalities — which is vital to growing the knowledge -base of not only our local municipal representatives, but also the public -at -large. This collaboration and innovation should be recognized by the Province, with SSS and similar models referenced as examples of successful approaches to climate action by smaller municipalities that are constrained by limited resources as mentioned above, demonstrating that action can be taken in any size municipality, and that the response to climate change is the responsibility of us all, not just our urban centres. The success of Ontario's new climate plan relies on a strong network of climate partnerships that includes collaborative organizations such as SSS and the municipalities that work as part of our collective. Correspondingly, in 2018 our partner municipalities committed to taking on climate change by joining the Federation of Canadian Municipalities (FCM) and ICLEI's — Local Governments for Sustainability Partners for Climate Protection (PCP) program. Our municipalities have designated SSS as the organization responsible for representing their local government and community in the proven 5 - milestone program to reduce GHG emissions. As part of the LCCAP, SSS acquired the data needed to prepare GHG inventories for each of our 7 partner municipalities in alignment with the PCP program's Canadian Supplement to the International Emissions Analysis Protocol. The completion of these 7 GHG inventories is of key importance to the success of our efforts to reduce GHGs as they allow for: a better understanding of the link between environmental pollution and the effects of such pollutants, • identification of the sectors, sources, and activities responsible for GHG emissions, • policy formation and implementation, • understanding of GHG emission contributions and GHG reduction trends, • the development of cost-effective mitigation actions, Page 141 of 161 Page 12 14.k) Minutes of Sustainable Severn Sound, Sustainability Committee meet... • monitoring of progress towards climate change and GHG reduction goals, and • the sharing of this information with the public. It is imperative that the work completed by our municipalities as members of the PCP program be recognized, and that this work be considered in the development of the Province's made -in -Ontario climate plan. Additionally, the leadership demonstrated by these municipalities deserves due recognition through new funding and resource supports to sustain the momentum achieved by the development of these comprehensive local climate change action plans that truly demonstrate leadership and innovation through collaboration/resource-sharing. The task of preparing the 7 GHG inventories posed a significant challenge, and required the investment of significant SSS staff time, municipal staff and Council member efforts and finances by these municipalities. In smaller municipalities, the energy service providers can be numerous, varied in size, and limited in their respective capacity to provide data as requested to complete these GHG inventories. The challenges associated with the collection of data could be limited by bringing forward a provincial requirement for all energy service providers to report annual energy use at the municipal - level, versus the service -scale of the utility. Easier access to energy data for Ontario municipalities and their partners would simplify the data collection process, and limit the ever-increasing data requests from municipalities to these service providers which likely slow down the overall data acquisition phase. Therefore, reliable and consistent energy data per municipality and per their respective community, including that on transportation, should be made available to all municipalities; collected, analyzed and maintained by the Province, as this would ensure a consistent approach to calculating and/or modelling achieved and/or projected energy use and associated GHG contributions/reductions, and allow for a better understanding of energy use per community. This would also support a complementary GIS or mapping application that could allow for energy mapping which could be accessed by any and all municipalities. SSS also recommends and requests the need for increased availability of provincial funding to support the implementation of GHG emissions reduction projects for smaller, rural and semi -rural communities encouraging these municipalities through priority funding in applying collective impact models and a learning -by -experience approach to GHG reduction actions, and to fully realize the quantitative, targeted results of our regional and municipal -level climate change action plans. Based upon our Page 142 of 161 Page 13 14.k) Minutes of Sustainable Severn Sound, Sustainability Committee meet... analysis completed through our local climate change action plans, municipal facilities and community residential areas consistently account for the highest energy sector use behind transportation - and offer the largest opportunity for significant energy savings, cost -savings and GHG reductions. Consequently, funding and incentive programs that target those high energy use municipal facilities and residential areas should be made available to local governments and the not -for -profits that support them, especially in our rural and semi -rural municipalities and their communities who generally rely on non -sustainable energy sources. As growing communities located within 165 kilometres of Toronto which are also high -use seasonal locations for our urban neighbours, our municipalities have the unique opportunity to pilot innovative and effective climate action through better community design and by applying new technologies and approaches as our communities grow and expand. In order to ensure the most effectual and fair allocation of funds, the Province should undertake further consultation with rural and semi -rural municipalities and their communities to ensure any funding programs developed as a result of the Province's made -in -Ontario climate change plan recognize local priorities and capacity. Funding options are needed not only for large-scale GHG emissions projects, but also for more scalable projects which can be realistically undertaken by smaller municipalities, needed to build internal capacity and skill -level, and to foster stakeholder support and action. Furthermore, recognition of the value of the natural infrastructure and the services provided by our rural and semi -rural communities is needed. SSS recommends that an ecological services evaluation standard should be developed by the Province to quantify these services provided, boosting the value of these areas through the assignment of an economic benefit, and that the continued value of these benefits and the services they provide be supported through committed provincial funding to preserve, restore and/or enhance these areas (i.e, wetlands, forests, green spaces and parks). Page 143 of 161 Page 14 14.k) Minutes of Sustainable Severn Sound, Sustainability Committee meet... SSS would like to thank the Province for the opportunity to share SSS's comments on the made -in - Ontario climate plan. We would be pleased to speak with a representative from the Province regarding this submission. Please contact myself, Tracy Roxborough, Sustainability Coordinator, at 705.526.1371 x.112 or by email at tracy@sustainablesevernsound.ca with any questions. We look forward to participating in further discussions regarding the proposed made -in -Ontario climate plan. With kind regards, Tracy Roxborough Sustainability Coordinator Sustainable Severn Sound Cc: Sustainability Committee Membership Midland: Councillor Jack Contin; Councillor Jonathan Main I Penetanguishene: Andrea Betty, Director of Planning and Community Development; Deputy Mayor Anita Dubeau; Councillor Mike Lauder Township of Georgian Bay: Nicholas Popovich, Director of Planning and Development Township of Severn: Councillor Ron Stevens I Township of Oro-Medonte: Councillor Barbara Coutanche I Township of Tiny: Doug Luker, CAO I Township of Tay: Councillor Cate Root I County of Simcoe: Deputy Mayor Steffen Walma, Township of Tiny County of Simcoe: Tyler Hunt, Sustainable Operations Supervisor, Procurement, Fleet and Property I Simcoe Muskoka District Health Unit: Brenda Armstrong, Program Manager, Healthy Environments Program; Morgan Levison, Climate Change Lead, Healthy Environments Program I Severn Sound Environmental Association: Julie Cayley, Executive Director; Michelle Hudolin, Wetlands and Habitat Biologist I North Simcoe Community Futures Development Corporation: Chris McLaughlin, Executive Director I Sustainable Severn Sound: Victoria Ervick, Climate Change Coordinator Page 144 of 161 Page 15 Page 145 of 161 Page 16 ITEM 4.1 14.k) Minutes of Sustainable Severn Sound, Sustainability Committee meet... Sustainable Severn Sound 12/06/18 Profit & Loss Budget vs. Actual SSS Accrual Basis As of November 30, 2018 Jan - Dec 18 Budget $ Over Budget Income 4100 • Municipal Contributions 64,200.00 64,200.00 0.00 4104 • County of Simcoe Grant 9,247.75 4200 • Interest Income 450.29 Total Income 73,898.04 64,200.00 9,698.04 Gross Profit 73,898.04 64,200.00 9,698.04 Expense 6000 • Payroll Expense 6010 • CPP Expense 1,904.54 2,858.48 -953.94 6020 • EI Expense 937.44 930.00 7.44 6030 • Health Benefits Expense 2,222.79 2,411.40 -188.61 Total 6000 • Payroll Expense 5,064.77 6,199.88 -1,135.11 6100 • Payroll 6160 • Wage Expense 40,380.23 61,758.06 -21,377.83 Total 6100 • Payroll 40,380.23 61,758.06 -21,377.83 6200 • Occupancy & Equipment 6270 • Cellular Phone Expense 381.04 480.00 -98.96 6280 • Rent Expense 2,200.00 2,400.00 -200.00 Total 6200 • Occupancy & Equipment 2,581.04 2,880.00 -298.96 6300 • Meetings & Events Expense 6301 • OTF Venue Costs 402.95 6310 • Meeting Expenses 39.51 75.00 -35.49 Total 6300 • Meetings & Events Expense 442.46 75.00 367.46 6400 • Audit 250.00 250.00 0.00 6600 • Other Expenses 6601 • Conferences & Prof. Development 0.00 1,500.00 -1,500.00 6666 • Professional Printing Services 280.64 Total 6600 • Other Expenses 280.64 1,500.00 -1,219.36 6600 • Administration 6620 • Computer & Software Purchase 1,534.74 500.00 1,034.74 6660 • Materials, Supplies & Postage 97.87 200.00 -102.13 6660 • Website Maintenance/ Updates 82.60 500.00 -417.40 6690 • Translation 0.00 200.00 -200.00 6696 • Travel -157.54 750.00 -907.54 Total 6600 • Administration 1,557.67 2,150.00 -592.33 Total Expense 50,556.81 74,812.94 -24,256.13 Net Income 239341.23 -109612.94 339964.17 Page 145 of 161 Page 16 14.k) Minutes of Sustainable Severn Sound, Sustainability Committee meet... Sustainable Severn Sound 12/06/18 Profit & Loss Budget vs. Actual FCM Accrual Basis As of November 30, 2018 Jan - Dec 18 Budget $ Over Budget % of Budget Income 4106 • FCM 51,800.00 68,400.00 -16,600.00 75.7% Total Income 51,800.00 68,400.00 -16,600.00 75.7% Gross Profit 51,800.00 68,400.00 -16,600.00 75.7% Expense 6000 • Payroll Expense 6010 • CPP Expense 1,689.18 2,254.50 -565.32 74.9% 6020 • EI Expense 830.23 1,124.34 -294.11 73.8% Total 6000 • Payroll Expense 2,519.41 3,378.84 -859.43 74.6% 6100 • Payroll 6160 • Wage Expense 36,880.44 50,939.12 -14,058.68 72.4% Total 6100 • Payroll 36,880.44 50,939.12 -14,058.68 72.4% 6300 • Meetings & Events Expense 6301 • OTF Venue Costs 75.00 6310 • Meeting Expenses 0.00 2,500.00 -2,500.00 0.0% Total 6300 • Meetings & Events Expense 75.00 2,500.00 -2,425.00 3.0% 6600 • Other Expenses 6660 • Public Relations & Marketing 2,661.56 3,500.00 -838.44 76.0% 6661 • Digital Services 595.83 5,500.00 -4,904.17 10.8% Total 6600 • Other Expenses 3,257.39 9,000.00 -5,742.61 36.2% 6600 • Administration 6620 • Computer & Software Purchase 517.31 3,500.00 -2,982.69 14.8% 6696 • Travel 597.99 800.00 -202.01 74.7% Total 6600 • Administration 1,115.30 4,300.00 -3,184.70 25.9% Total Expense 43,847.54 70,117.96 -26,270.42 62.5% Net Income 7,962.46 -1,717.96 9,670.42 -462.9% Page 146 of 161 Page 17 n Correspondence from Severn Sound Environmental Association (SSEA) ... _ Severn Sound Environmental Association 2018 4th QuarterOct. 1- Dec. 31) ort/Udate Re ( p p Season's Greetings From the Stall at the SSEY: IIA•s, AIs11:1.JUd.%. Robot Carl, Paula, \IiclLcllc. .\Iclissa atrcl Julic) SSEA 2018 Season's Greetings Card Staffing/HR Administration, Staffing, Training and Volunteers Administration • Acquired lab space at Port McNicoll Wastewater Treatment PI, (WWTP), THANK -YOU Township of Tay Training • Four SSEA staff members completed MNRF Class 2 Electrofishing Course, provided by NVCA • Staff First Aid/CPR re -certification • First Nations Cultural Training with LSRCA & Cambium Aborig • One staff completed Project Management and Technical Writir courses with Eco Canada Education, Engagement, Outreach Presentations, Articles, Media, School Involvement and Events Staff Electrofishing Training Presentations • Budget deputation to the Township of Tay & Township of Tiny (Private Water Well Stewardship Project) • Orientation presentation for new Township of Tay council • Latornell Conservation Symposium, "Community Based Management of Invasive Species Populations" and "Long Term Trophic Trends- A Look at 45 Years of Monitoring in Severn Sound" • SSEA Open House, "Alien Invaders in Our Backyards" 489 Finlayson St - PO Box 460 - Port McNicoll ON - LOK 1 RO - 705-534-7283 sseainfo(a-)severnsound.ca - www.severnsound.ca Page 147 of 161 14.1) Correspondence from Severn Sound Environmental Association (SSEA) ... Articles/Publications/News/Media • Contributed to "A Brief History of Orr Lake" in Urban North Lifestyle Magazine • Media release for Orr Lake Subwatershed 2017 Conditions Report featured in the Springwater News October 8th Edition 532, Page 19 • (a)SSEA SSRAP Twitter activity for 4th quarter: 46 tweets, 2144 page visits, 211 Followers Meetings, Conferences/Events • Attended three Sustainable Severn Sound Board meetings • Latornell Conservation Symposium - staff presented in 2 sessions • NVCA Stakeholder Meeting - Integrated Watershed Plan • Environment and Climate Change Canada's Great Lakes Coastal Wetlands Information Sharing Workshop • Couchiching Conservancy workshop - Identifying Priority Sites in Simcoe County for Conservation Securement • Southern Georgian Bay Sharing Knowledge meeting hosted by Parks Canada Georgian Bay Island National Park - presented 2018 update and future work plan • North Simcoe Soil and Crop Improvement Association AGM • Annual SSEA Open House/ Partners - Reception/Awards — November 30, Wyebridge Community Centre o THANK YOU event sponsors; - Grounded Coffee, Ontario Waterpower Association & the Township of Tiny • Soft Launch of SSEA Strategic Plan with municipal members • Georgian College GIS day, Couchiching Conservancy Citizen Science Symposium, Innovative Phosphorus Removal Technologies Workshop (George Barley Prize) Tree Planting Planting and Distribution Annual SSEA Partners Reception Community Tree Planting & Tree Seedling Distribution • In planning stages for spring 2019 o seedlings ordered from nursery o conducting site visits for community tree plant projects, seeking additional sites o municipalities assisting with promotion of Tree Distribution program 489 Finlayson St PO Box 460 Port McNicoll ON L0K 1 R0 705-534-7283 sseainfo(a-)severnsound.ca www.severnsound.ca Page 148 of 161 14.1) Correspondence from Severn Sound Environmental Association (SSEA) ... Fish and Wildlife Habitat / Natural Heritage Natural Heritage Assessments, Invasive Species, Wetlands, Habitat and Stewardship Invasive Species • Eurasian watermilfoil monitoring on Gloucester Pool • Participated in webinar on Hydrilla management in the U.S. • Terrestrial and aquatic invasive species monitoring in Georgian Bay Township (detected 12 terrestrial, 2 aquatic and 1 insect invasive species) • 4th Severn Sound Invasive Species Working Group Meeting "Invaders in the Severn Sound" • Delivered an aquatic plant training session to Fisheries and Oceans Canada Asian Carp Program Staff (as part of Ontario Federation of Anglers and Hunters Invading Species Awareness Program) • Presentation at Ontario Invasive Plant Council Invasive Plant Conference, "Community Based Invasive Species Initiatives" SSEA presentation on Eurasian watermilfoil in the Township of Georgian Bay • Applied for Invasive Species Act Authorization to possess and transport prohibited invasive species for management and education purposes within Ontario • Attended Ontario Invasive Plant Council Conference and AGM • Delivered a technical workshop on the identification and management of Eurasian watermilfoil to members of the Township of Georgian Bay, Six Mile Lake and Gloucester Pool Cottagers Associations Habitat and Stewardship • Planning and implementation of a multi-year, multi -partner stream restoration project Fish Habitat • Habitat condition mapping completed for a portion of Hogg Bay (Tay Twp.) - 2017/18 Severn Sound Nearshore Fish Communities Project (MNRF — Great Lakes Protection Fund) • Completed Port Severn Walleye Spawning Shoal Habitat Survey data compilation for Trent -Severn Waterway/Parks Canada Land Use Planning Input and Review • Commented on 16 proposals, applications, reports or Environmental Impact Studies 489 Finlayson St - PO Box 460 - Port McNicoll ON - LOK 1 RO - 705-534-7283 sseainfo(c)-severnsound.ca - www.severnsound ca Page 149 of 161 14.1) Correspondence from Severn Sound Environmental Association (SSEA) ... Source Water Protection Drinking Water Source Protection, Risk Management Services Drinking Water Source Protection • As a region submitted a Clean Water Act section 36 workplan to the Province through LSRCA • Successfully transferred RMO delegation to Melissa Carruthers for the District Municipality of Muskoka • Renewed Clean Water Act Part IV delegation agreement with the District Municipality of Muskoka, and in principle with the Town of Penetanguishene • Participated in 1 regional meeting, 1 provincial teleconference, and 1 regional working group • Facilitated 1 SS SPA meeting, and 1 Severn Sound Source Water Municipal Working Group meeting • Coordinating meeting with the Minister of Environment, Conservation and Parks regarding Source Water Protection program/funding concerns Bryan Murray with the two Risk Management Services signed RM Plans • Signed 3 Risk Management Plans • Held 1 Risk Management (RM) Plan negotiation meeting • Commented on 14 development proposals and answered 3 inquiries • Attended 3 pre -consultation meetings • Continued threat verification work on existing significant drinking water threats • Acquired door hangers to be used for Education and Outreach purposes Monitoring Programs Field/data collection: Open Water, Inland Lakes, PGMN, PWQMN/Tributaries, Stream Temperature, Stream Invertebrates and Climate, Biological Samples Open Water • Completed 2018 bi-weekly sampling (October & November) at 14 stations across Severn Sound open waters (including Honey Harbour area), as well as at the Tay Area Water Intake o data collected for water clarity, temperature, dissolved oxygen, conductivity, turbidity o samples collected for basic chemistry, nutrients, metals, algae, zooplankton Inland Lakes • Completed 2018 bi-weekly sampling at 1 station on Little Lake & 4 stations on Bass Lake (lake + 3 tributaries) o data collected for water clarity, temperature, dissolved oxygen, conductivity, turbidity Winter Sampling in North Bay 489 Finlayson St - PO Box 460 - Port McNicoll ON - LOK 1 RO - 705-534-7283 sseainfo(c)-severnsound.ca - www.severnsound ca Page 150 of 161 14.1) Correspondence from Severn Sound Environmental Association (SSEA) ... o samples collected for basic chemistry, nutrients, metals, algae, zooplankton o measured water levels Provincial Water Quality Monitoring Network (PWQMN) • Three sampling runs completed at 14 sampling locations across 8 streams (Lafontaine and Copeland creek, Wye, Sturgeon, Coldwater, North (Silver Creek), and Severn River (Port Severn) o data collected for water temperature, dissolved oxygen, pH, turbidity, conductivity o samples collected for basic chemistry, nutrients and metals Provincial Groundwater Monitoring Network (PGMN) • Water level data downloaded at 6 wells • Partnered with Trent University to sample a PGMN well in Coldwater River watershed for dissolved organic carbon Stream Temperature • Retrieved and downloaded 51 stream temperature & 2 air temperature loggers Climate • Monthly Georgian Bay water level and regional climate data compilation • Severn Sound and 6 inland lake ice observation (volunteer citizen scientists) data compilation • Retrieved 4 rain gauges and analyzed data for the ice -free period of 2018 at Huronia Airport, Midland STP, Pine Grove (Penetanguishene), and Balm Beach • Analysed monthly Crop Heat Units for Mon Piero Farms (Township of Tiny) • Completed request from Town of Midland for August rain data Trent University and SSEA staff sampling PGMN well Biological Sample Update • Contract signed with new algal taxonomist • Partnership with Lakehead University to store and analyze Lake Couchiching zooplankton samples, open water zooplankton samples archived with DFO Data Analysis and Reporting Statistics, Data Management & Analysis, Stream Invertebrate ID, and GIS/Mapping Data Management & Analysis • Open Water and Inland Lakes (Bass Lake and Little Lake): 0 2018 profile & water chemistry data compiled o Seasonal & annual summaries and trends updated 489 Finlayson St PO Box 460 Port McNicoll ON L0K 1 R0 705-534-7283 sseainfo(a-)severnsound.ca www.severnsound ra Page 151 of 161 14.1) Correspondence from Severn Sound Environmental Association (SSEA) ... Reporting • Finalized report Farlain Lake Water Levels • One Nuisance Algae Report Form completed re: landowner complaint (Wye River) • Displays updated with 2018 data for SSEA Open House/Partner Reception event: Bass Lake, Little Lake, Seven Sound Open Water Trends, Georgian Bay Water Levels, Honey Harbour • Submitted 2018 Yellow Fish Road TM report to Trout Unlimited Canada Landowner/Municipal Inquiries • Responded to 3 landowner inquiries and/or concerns • Responded to 2 municipal inquiries and/or concerns • Responded to 10 municipal and/or public inquiries regarding invasive species (Phragmites, Eurasian watermilfoil, emerald ash borer, pokeweed, glossy buckthorn and invasive species disposal) Financial Donations, Grants, Budget, Invoicing and Revenue (fee for service) (',rantc • RECEIVED Land Stewardship and r'Ontario Habitat Restoration Program grant Assistance for this project was provided by the Government of Ontario supporting Invasive Species program • RECEIVED Eco Canada Wage Funding Program grant • RECEIVED BioTalent Canada wage funding grant • APPLIED FOR Loblaw Water Fund 2019 grant Cost Recovery • Trent Severn Waterway/Parks Canada - Walleye spawning shoal project Thank you from the SSEA Team • Julie Cayley - Executive Director • Lex McPhail - IT Manager/GIS Applications Specialist • Paula Madill - Ecosystem Technologist • Michelle Hudolin - Wetlands & Habitat Biologist • Aisha Chiandet - Water Scientist • Melissa Carruthers - Risk Mgmt. Official./Risk Mgmt. Inspector • Carl Lesperance - Watershed Monitoring Lead • Judy Hancock - Contract Treasurer • Robert Canning - Invasive Species Program Coordinator Disclaimer: TWITTER, TWEET, RETWEET and the Twitter logo are trademarks of Twitter, Inc. or its affiliates 489 Finlayson St - PO Box 460 - Port McNicoll ON - LOK 1 RO - 705-534-7283 sseainfo(a)severnsound.ca - www.severnsound.oa Page 152 of 161 15.a) CorrespondencAe' M We Ak I : ,. ; � Wit: �A Night of.. ` �; < 1 i Epicu'rean D and Spirits HOSTED BY ORILLLIA & AREA PHYSICIAN RECRUITMENT & RETENTION orillic • oro-medonte • rama • ramara • severn Friday, February 22nd, 2019 at the Orillia Public Library From 7PM - 11 PM $80 per ticket Food and alcohol pairing stations with live music & silent auction items Proceeds will go to support projects that expand the availability of primary care to residents of Orillia and area FOR TICKETS PLEASE CALL 705-325-2201 EXT. 3858 OR VISIT ASSANTE AT 384 WEST STREET NORTH (SUITE 1) PRESENTING SPONSOR: Assante® WEALTH MANAGEMENT Tony Katarynych Assante Capital Management Ltd. II IIAN 'I ` I PRINTING DONATED BY: ---. impression brillia Public FOR EVENT PHOTOS VISIT US ON © ' Library Page 153 of 161 15.b) Correspondence dated January 8, 2019 frombirn��tic��t�d From: Peter Tonge Sent: Tuesday, January 8, 2019 12:59 PM To: Hughes, Harry Subject: Attn: Mayor and Council Dear Mayor and Respected Council, My name is peter tonge,, and I am writing this re. my fatherGary onge at his behest. This is in regards to the Rebate for property taxes for Vacant Commercial and Industrial buildings. It is to our knowledge that this has been discontinued for the current (or proceeding?) year. We were advised that since Gary applied too late (to our knowledge he was informed last yea"tat "ewou"e"eigible still, but to our knowledge he was not granted the rebated say "to our knowledge" for the sake of completeness, because there may have been a mix up in communication, though I do not see notification present in my records), it was advised to Gary that there may be some chance that if this was brought up, that although discontinued, he may still receive If this could be granted, this would be most appreciated -if this is not possible, it is understood, and thank you for your consideration and the correspondence with him regarding this issue. am not sure what information you have re. the property, but the description is 1600 sq. feet upstairs and downstairs (total 3200 sq. ft), which has been not in use for at least 5 years that I can see in the records on his sheet (in reality it may be more then 15 years). The role number is 4346010007333000000. Any further information which may be required or clarification, please feel free to ask. Sincerely, peter tonge Page 154 of 161 15.c) Correspondence received January 10, 2019 from Sophia Da Pra re: Re... October 27th,2018 Sophia Da Pra R.E : Changing the name of the road Township of Oro-Medonte 148 Line 7 South Oro-Medonte , ON LOL2E0 Dear Mayor Hughes, Lam" r'F7r JAN ; 0 2019 ORO-MEDONTE My name is Sophia Da Pra. I am writing to you regarding the opportunity to change the name of the street named Henry Ball Court to Sophia's Court. You know what's funny ...I want to become a lawyer and eventually become a judge- this would mean I would have my own court-Sophia's Court! It would be pretty cool to have a road named after me. It would also be a great honour and opportunity that would make me try my best to accomplish whatever I put my mind to and be worthy of having this named after me. ( ps. All my brothers are going to jealous). Thank You For Your Consideration Page 155 of 161 15.d) Correspondence received January 10, 2019 from Doug Measures, Mayor... CLEARVI EW 2019 Attention all Simcoe County Municipalities The Mayor of Ciearview would like to issue a challenge to all Surrounding Municipalities in Simcoe County. Enter your team in the "Log Sawing Competition". Let's see who has the "fastest saw in the land". Log Sawing Competition will take place on Saturday February 2, 2019 following the Opening Ceremonies at 11:00am at the New Lowell Recreation Park. You can register by e -mailing Chuck Arrand - clutchpet(&Qmail.com Come and participate in a fun filled weekend of events. Our theme is "Channel Your Flannel" Visit www.discoverclearview.ca/winterama for all the details or follow us on Facebook.com/sunnidalewinterama Your support and participation are truly appreciated. Sincerely, Doug Measures Mayor, Clearview Township 705-428-6282 ext. 280 dmeasures@clearview.ca RECEIVED JAN 10 2019 ORO-MEDONTE TOWNSHIP Box 200, 217 Gideon St. • Stayner, Ontario LOM 1SO T: 705.428.6230 F: 705.428.0288 www.ciearview.ca Page 156 of 161 15.e) Correspondence dated January 16, 2019 from Jeff Carswell, Deputy C... CITY HALL 70 COLLIER STREET TEL. (705) 739-4220 Ext. 5353 FAX (705) 739-4206 January 16, 2019 The City of BSE THE CORPORATION OF THE CITY OF BARRIE Legislative Services Branch Attention: John Daly, County Clerk County of Simcoe, Clerks Department 1110 Highway 26 Midhurst ON L9X 1 N6 Attention: Karen Way, Clerk Township of Oro-Medonte 148 Line 7 South Oro-Medonte ON LOL 2E0 P.O. BOX 400 BARRIE, ONTARIO UM 4T5 File: CO6 Re: 2018-2022 COMMITTEE APPOINTMENTS — LAKE SIMCOE REGIONAL AIRPORT CORPORATION Dear Mr. Daly and Ms. Way: On behalf of the City of Barrie I wish to advise you that Council adopted a motion at its meeting of December 21, 2018 and at its meeting of January 14, 2019 concerning the appointments to committees/boards. The following is an excerpt from motion 18-G-299: That members of Council be appointed to the various committees and boards of the City of Barrie in accordance with Mayor, J. Lehman's recommendations as specified in Appendix "A" to Staff Report LCS015-18, for a term ending November 14, 2022, unless otherwise noted. b. That the Township of Oro-Medonte and County of Simcoe be requested to provide written confirmation in accordance with Section 6.09 of the Lake Simcoe Regional Airport Agreement of the City of Barrie's appointments to the Lake Simcoe Regional Airport Board of Directors. The following is an excerpt from motion 19-G-012: 5. That Ray Duhamel, Brent Hill and Dan Revell be appointed to the Lake Simcoe Regional Airport Corporation for a term from January 31, 2019 to January 31, 2023. Page 157 of 161 15.e) Correspondence dated January 16, 2019 from Jeff Carswell, Deputy C... 2 The table below contains specific details related to the City of Barrie's appointments to the Lake Simcoe Regional Airport Corporation. Committee, Board or Commission Appointee(s) End of Term of Office Lake Simcoe Regional Members of Council: Airport Corporation • Councillor B. Ward November 14, 2022 • Councillor R. Thomson November 14, 2022 • 5 representatives (2 members of Council, Citizen Members: and 3 citizen • Ray Duhamel January 31, 2019 — January 31, 2023 members) • Brent Hill January 31, 2019 —January 31, 2023 • Dan Revell January 31, 2019 — January 31, 2023 If you have any questions concerning the above, please do not hesitate to contact me at 705-739-4220 ext. 4450 or jeff.carswell@barrie.ca. Sincerely, Jeff Carswell Deputy City Clerk cc: M. Drumm, Airport General Manager Page 158 of 161 17.a) By -Law No. 2018-014: Being a By -Law to Appoint an Alternate Member... The Corporation of the Township of Oro-Medonte By -Law No. 2019-014 Being a By -Law to Appoint an Alternate Member (Annually) to the Council of the County of Simcoe during an absence of the Mayor or Deputy Mayor and to repeal By -Law No. 2017-161 Whereas Bill 68, Modernizing Ontario's Municipal Legislation Act, 2017 received Royal Assent on May 30, 2017, and amends the Municipal Act, 2001, S. 0. 2001, c. 25, herein referred to as the "Act"; and Whereas section 268(1) of the Act provides that the council of a local municipality may appoint one of its members as an Alternate Member to the upper -tier council, to act in place of a person who is a member of the councils of the local municipality and its upper -tier municipality, when the person is unable to attend a meeting of the upper -tier council for any reason; and Whereas the Lieutenant Governor proclaimed that January 1, 2018 is the date that Section 268(1) of the Act regarding Alternate Members will take force; and Whereas Council of the Township of Oro-Medonte did, on January 9, 2019, adopt Motion No. C190109-31 to appoint an alternate member, annually, to the Council of the County of Simcoe during an absence of the Mayor or Deputy Mayor. Now Therefore be it resolved that: 1. That the following are hereby appointed, annually, as the Alternate Member to Simcoe County Council for the term of the council that appointed them, or until their appointment by-law is rescinded, or November 14 in the year of a Regular Election, or until such time as the Alternate Member's seat is declared vacant in accordance with section 259 of the Act: a. Councillor Scott Macpherson for the calendar year of 2019; b. Councillor Randy Greenlaw for the calendar year of 2020; c. Councillor Shawn Scott for the calendar year of 2021; and d. Councillor Ian Veitch for the calendar year of 2022, ending at the term of Council on November 14, 2020. 2. That an Alternate Member may, in the absence of the elected member, participate at meetings of County Council and its committees, however membership and voting rights are limited to only those privileges held by the County Councillor they are deemed to be the Alternate Member. 3. That an Alternate Member shall not represent a County Councillor at an Inaugural Meeting, or any County board or agency. 4. That an Alternate Member shall not be eligible for election to the County's Head of Council (Warden), Deputy Warden, or to the position of Chair or Vice -Chair of any County Business Section or Committee nor shall an Alternate Member assume the role of Warden, Deputy Warden, Chair or Vice -Chair when attending meetings of County Council. 5. That an Alternate Member shall receive a per diem as well as mileage (where applicable) in accordance with the applicable County policies, for any meetings of County Council they are required to attend in the absence of the elected member. 6. That an Alternate Member shall not be eligible to be reimbursed for a convention, or seminar, or training. 7. That an Alternate Member, while acting in their capacity, shall be governed by all applicable policies of County Council, such as but not limited to the Page 159 of 161 17.a) By -Law No. 2018-014: Being a By -Law to Appoint an Alternate Member... Council Code of Conduct and shall have access to applicable support resources such as but not limited to the Integrity Commissioner. 8. That By -Law No. 2017-161 is hereby repealed in its entirety. 9. That this By-law shall come into force and take effect on the day it is finally passed and on the day the Lieutenant Governor proclaims Section 268 of the Act in force. By -Law Read a First, Second and Third time, and Passed this 31St day of January, 2019. The Corporation of the Township of Oro-Medonte Mayor, H.S. Hughes Clerk, Karen Way Page 160 of 161 19.a) By -Law No. 2019-012: Being a by-law to confirm the proceedings of ... The Corporation of the Township of Oro-Medonte By -Law No. 2019-012 Being a By -Law to Confirm the Proceedings of the Council Meeting held on Thursday, January 31, 2019 Whereas Section 5 of the Municipal Act, 2001, S. 0. 2001, C. 25, as amended provides that the powers of the Municipal Council shall be exercised by By -Law, unless the municipality is specifically authorized to do otherwise; And Whereas The Council of The Corporation of the Township of Oro-Medonte deems it expedient that the proceedings at this Council Meeting be confirmed and adopted by By -Law; Now Therefore the Council of The Corporation of the Township of Oro-Medonte hereby enacts as follows: 1. That the actions of the Council at its Council Meeting held on Thursday, January 31, 2019, and in respect to each Motion, Resolution and other actions passed and taken by the Council at its said Meeting is, except where prior approval of the Ontario Municipal Board is required, hereby adopted, ratified and confirmed. 2. That the Mayor and the proper Officials of the Township are hereby authorized and directed to do all things necessary to give effect to the said action or to obtain approvals where required and to execute all documents as may be necessary on behalf of the Council of the Corporation of the Township of Oro- Medonte. 3. That the Mayor/Chair and Clerk/Designate are hereby authorized and directed to execute and affix the corporate seal to all necessary documents. 4. And That this by-law shall come into force and take effect on the final passing thereof. VL By -Law Read a First, Second and Third time, and Passed this 31St day of January, 2019. The Corporation of the Township of Oro-Medonte Mayor, H.S. Hughes Clerk, Karen Way Page 161 of 161