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01 09 2019 Council AgendaPage The Township of Oro-Medonte Council Meeting Agenda Council Chambers Township of Wednesday, January 9, 2019 9:00 a.m. - Open Session Proud Heretuge, Exciting Future Closed Session Immediately following Open Session 1. Call to Order - Moment of Reflection: 2. Adoption of Agenda: a) Motion to Adopt the Agenda. 3. Disclosure of Pecuniary Interest: 4. Closed Session Items: a) Motion to go In Closed Session. b) Motion to Rise and Report. C) Robin Dunn, CAO re: Labour relations/employee negotiations (Compensation). d) Robin Dunn, CAO; Karen Way, Clerk re: Personal matters about an identifiable individual; Solicitor -client privilege (Investigation Update). e) Robin Dunn, CAO re: Solicitor -client privilege (Procurement). f) Robin Dunn, CAO re: Acquisition/disposition of land (Environmental Services). g) Robin Dunn, CAO re: Security of Municipal Property (Restricted Access). Page 1 of 445 5. Minutes of Council and Committees: 7 - 8 a) Inaugural held on Wednesday, December 5, 2018. 9-12 b) Minutes of Special Council meeting held on Friday, December 7, 2018. 13-27 c) Minutes of Council meeting held on Wednesday, December 12, 2018. 28-32 d) Minutes of Special Council meeting held on Thursday, December 13, 2018. 33-35 e) Minutes of Special Council meeting held on Tuesday, December 18, 2018. 36-39 f) Minutes of Special Council meeting held on Wednesday, December 19, 2018. Page 1 of 445 ! to] �Yj 43 44-45 46-226 Council Meeting Agenda - January 09, 2019 g) Minutes of Council meeting held on Wednesday, December 19, 2018. 6. Recognition of Achievements: a) Correspondence received re: Letter of Appreciation to Township of Oro- Medonte, Fire and Emergency Services Department. 7. Public Meetings: None. 8. Deputations: a) 9:00 a.m. Dr. Si Lowry, Co -Chair, Mariposa House Hospice re: Request for Financial Support. 9. Presentations: a) 2019 Budget Presentations 1. Dr. Mathew Miller, Chair and Pat Thor, Community Physician Recruitment Liaison, Orillia & Area Physician Recruitment and Retention Committee. 2. Dr. Stu Murdoch; and Brittany Thompson, Physician Recruitment Coordinator, Barrie Area Physician Recruitment. 3. Mike Walters, CAO; Lake Simcoe Region Conservation Authority. 4. Doug Hevenor, CAO and Sheryl Flannagan, Director, Corporate Services, Nottawasaga Valley Conservation Authority. 5. Julie Cayley, Executive Director, Severn Sound Environmental Association. 6. Victoria Ervick, Climate Change Coordinator, Sustainable Severn Sound. 7. Chris Drumm, Airport Operations Manager; Mike Drumm, Airport General Manager, Lake Simcoe Regional Airport. 8. Kris Puhvel, Executive Director, Ontario's Lake Country. 9. Greg Groen, President; Catherine Bristow, Treasurer, Oro-Medonte Chamber of Commerce. 10. Kenneth Kee, Sergeant, Municipal Policing Bureau Specialist, Ontario Provincial Police. 10. Identification From the Public of an Agenda Item of Interest: Provides an opportunity for members of the public to identify an agenda item which the public member may request be brought forward and considered earlier in the meeting. 11. Open Forum: The Open Forum provides an opportunity for the public to provide verbal comments to Council, in Open Session, on matters scheduled on the current agenda, and shall be conducted as follows: Page 2 of 445 Council Meeting Agenda - January 09, 2019 • Open Forum shall last no longer than 20 minutes; • Each speaker shall be required to identify the agenda item they are speaking to and provide their name and address, which may become part of the public record; • A speaker shall be limited to 2 minutes per agenda item; • No response shall be provided to any question posed during Open Forum; • No discussion, debate or decisions will occur during Open Forum; • Each speaker is permitted to speak only once per agenda item; • A speaker may provide comment on one agenda item and then shall step aside to enable another to provide comment on an agenda item; • No speaker shall speak to a second agenda item until other individuals have had an opportunity to speak once; • Speakers providing comment on the same agenda item, shall be requested to limit their comments so as to provide additional information and not repeat the same information provided by a previous speaker; • Comments made during Open Forum will not form part of the minutes of the meeting; • The following matters will not be permitted during Open Forum: o Comments/complaints against Members of Council or Township staff; o Matters beyond the jurisdiction of Council or the Township; o Closed Session agenda items, including current or pending litigation, or Insurance claims and/or pending claims by or against the Township; o Comments with respect to Minutes of Council and Committees; o Comments that are contrary to the Municipal Freedom of Information and Protection of Privacy Act; o Comments with respect to any applications which have proceeded through a Public Meeting in accordance with the Planning Act, with the exception of comment related to a recommendation contained within the Staff Report. The Chair may conclude Open Forum prior to the 20 minute maximum time limit, for non-compliance with the Open Forum parameters, Conduct of Members of the Public, or any other reason. 12. Reports of Municipal Officers: 227 - 233 a) Report No. DS2019-1, Garry McCartney, Chief Building Official re: Proposed Amendments to the Building Fees and Charges By -Law [Refer to Item 17a)]. 234 - 239 b) Report No. DS2019-2, Andria Leigh, Director, Development Services re: Cannabis Legislation — Proposed Retail Stores. 240 - 246 c) Report No. HR2019-1, Tamara Obee, Manager, Human Resources, Health & Safety re: Fit for Duty Policy. Page 3 of 445 Council Meeting Agenda - January 09, 2019 247-311 d) Report No. CS2019-2, Donna Hewitt, Director, Corporate Services re: Community Satisfaction Survey — Consulting Services Award - RFP # CS 2018-01. 312 - 313 e) Karen Way, Clerk re: 2018-2022 Term of Council, Council Appointment Opportunities. 13. Reports of Members of Council: a) Updates from Council Representatives — County of Simcoe and Township Partners and Agencies. Provides an opportunity for the Township's representatives at the County of Simcoe, and the Council members appointed as the Township's representatives at the Township's Partners and Agencies, to deliver updates on the activities of the County of Simcoe and the Township's Partners and Agencies. 14. Consent Agenda: 314-316 a) Announcements of Interest to the Public: 1. Township of Oro-Medonte, 2019 Oro-Medonte Citizen of the Year and Ontario Senior of the Year Nomination Notice. 2. Ontario Energy Board Notice to Customers of Enbridge Gas Distribution Inc. [additional information available in Clerk's Department]. 3. Township of Oro-Medonte, Extension for Applications for Consideration to Participate on the Heritage Committee and Joint Accessibility Advisory Committee, Deadline Extended to Friday, January 18, 2019. 317-322 b) Minutes of Sustainable Severn Sound, Sustainability Committee meeting held on November 8, 2018. Staff Recommendation: Receive for Information Only. 323 - 368 c) Memorandum correspondence dated November 5, 2018 from Sustainable Severn Sound (SSS) and Sustainable Committee re: 1. SSS's Local Climate Change Action Plan: Regional Greenhouse Gas Summary; 2. Federation of Canadian Municipalities Partners for Climate Protection program. Staff Recommendation: Receive and Refer to 2019 Budget Deliberations. 369-371 d) Minutes of Barrie Public Library Board meeting held on Thursday, November 22, 2018. Staff Recommendation: Receive for Information Only. 372 e) Correspondence dated December 7, 2018 from Chris Minor, Northeast District Manager, Union Gas Limited re: Enbridge Gas Distribution and Union Gas Amalgamation effective January 1, 2019. Page 4 of 445 Council Meeting Agenda - January 09, 2019 Staff Recommendation: Receive for Information Only. 373 f) Correspondence received December 11, 2018 from Township of Tiny re: Notice of Adoption of a New Official Plan for the Township of Tiny. Staff Recommendation: Receive for Information Only. 374 - 376 g) Correspondence dated December 18, 2018 from Horseshoe Valley Property Owners Association (HVPOA) re: Implications of Bill 66 Restoring Ontario's Competitiveness Act. Staff Recommendation: Receive for Information Only. 377 - 416 h) Correspondence dated December 20, 2018 from Charles Gardner, Medical Officer of Health re: The Public Health Guidance for Municipalities on the Implementation of Legalization of Cannabis. Staff Recommendation: Receive for Information Only. 417 - 418 i) Correspondence dated December 21, 2018 from Vic Fedeli, Minister of Finance re: 2019 Ontario Municipal Partnership Fund (OMPF). Staff Recommendation: Receive and Consider in Conjunction with 2019 Budget Deliberations. 15. Communications/Petitions: 419 - 420 a) Correspondence dated December 6, 2018 from Allan Lafontaine, Managing Director, Orillia District Chamber of Commerce re: 129th Annual Dinner, Fern Resort, Thursday, January 24, 2019. 421 - 425 b) Correspondence from Lee Hanson, Annual Fund Coordinator, Lake Simcoe Conservation Foundation re: 31 st Annual Conservation Dinner, Wednesday, June 12, 2019, The Manor Carrying Place Golf and Country Club, 16750 Weston Road, King. 426 - 429 c) Correspondence dated December 31, 2018 from Ruth Fountain re: Road Concern, Ridge Road East, West of Line 13 South. 430-431 d) Correspondence dated January 3, 2019 from Harry Patterson, President and Angie Shiner, Office Manager, Crime Stoppers of Simcoe Dufferin Muskoka re: Request to Proclaim, January, 2019 as "Crime Stoppers Month" and Flag Raising Event. 16. Notice of Motions: None. 17. By -Laws: 432 - 436 a) By -Law No. 2019-003: A By -Law to Amend By -Law, 2018-044, "A By-law of The Corporation of the Township of Oro-Medonte to Provide for the Imposition of Fees or Charges" (Fees and Charges By-law). 437 - 438 b) By -Law No. 2019-004: A By-law to provide for an interim tax levy and to provide for the payment of taxes and to provide for penalty and interest. Page 5 of 445 Council Meeting Agenda - January 09, 2019 439 - 444 c) By -Law No. 2019-005: A By-law to Provide for Remuneration and Expenses for Members of Council and Council's Appointees to Local Boards and Committees/Technical Support Groups and Expenses for Employees, and to Repeal By -Law Nos. 2015-092, 2015-124, 2016-101, 2016-173, 2017-085 and 2018-060 (Remuneration and Expenses By-law). 18. Closed Session Items (Unfinished Items): 19. Confirmation By -Law: 445 a) By -Law No. 2019-002: Being a by-law to confirm the proceedings of the Council meeting held on Wednesday, January 9, 2019. 20. Questions from the Public Clarifying an Agenda Item: Questions from the Public Clarifying an Agenda Item provides an opportunity for the members of the public to seek clarification with respect to the decision which was made on an agenda item, the meaning of the decision and the next steps as a result of the decision. • Questions from the Public Clarifying an Agenda Item shall last no longer than 10 minutes; • Responses provided to questions posed during Questions from the Public Clarifying an Agenda Item shall be included within the 10 minute maximum time limit; • Each speaker shall be required to identify the agenda item they are seeking clarification on and provide their name and address, which may become part of the public record; • A speaker shall be limited to 1 minute per question; • A speaker may pose a question and then shall step aside to enable another to pose a question; • The Chair may conclude Questions from the Public Clarifying an Agenda Item prior to the 10 minute maximum time limit, for non- compliance with the above parameters, Conduct of Members of the Public, or any other reason. 21. Adjournment: a) Motion to Adjourn. Page 6 of 445 djTj Township Or A Proud Her€rage, &xciling Firaire Wednesday, December 5, 2018 1. Call to Order Karen Way, Clerk 5.a) Inaugural held on Wednesday, December 5, 2018. The Township of Oro-Medonte Inaugural Meeting Council Chambers 2018 - 2022 Term of Office 2. Procession of 2018-2022 Council Elect Luke Cuppage, Bagpiper Melanie Brown & Richard Wand, Colour Party 3. National Anthem O Canada led by Jackie Wright 4. Introductory Remarks Robin Dunn, Chief Administrative Officer 5. Land Recognition Statement Robin Dunn, Chief Administrative Officer 6. Declaration of Office and Oath of Allegiance Her Worship H.W. Renee Rerup 7. Inaugural address Mayor H.S. Hughes 8. Remarks by Members of Council Deputy Mayor Scott Jermey Councillor Ward One Ian Veitch Councillor Ward Two Scott Macpherson Councillor Ward Three Cathy Keane Councillor Ward Four Shawn Scott Councillor Ward Five Randy Greenlaw Time: 7:00 p.m. Page 1 of 2 Page 7 of 445 5.a) Inaugural held on Wednesday, December 5, 2018. Inaugural Council — December 5, 2018 9. Remarks & Greetings from Dignitaries Sandy McConkey on behalf of Alex Nuttall, MP — Barrie-Springwater-Oro-Medonte Ruth Fountain on behalf of Bruce Stanton, MP — Simcoe North Duncan McDonald on behalf of Doug Downey, MPP - Barrie-Springwater-Oro-Medonte Elaine Martin on behalf of Jill Dunlop, MPP — Simcoe North Ronald Douglas, Councillor, Rama First Nation Andrew Robert, Director and Chief of Paramedic Services, County of Simcoe John O'Donnell, Deputy Mayor, Township of Ramara 10. Closing Remarks Mayor H.S. Hughes Karen Way, Clerk Page 8 of 445 Page 2of2 5.b) Minutes of Special Council meeting held on Friday, December 7, 2018... .'-- �,. Tnwruhip of Proud Heritage, Exciting Future Friday, December 7, 2018 2018-2C Present: Mayor H.S. Hughes Deputy Scott Jermey Councillor Ian Veitch Councillor Scott Macpherson Councillor Cathy Keane Councillor Shawn Scott Councillor Randy Greenlaw Staff Present Robin Dunn Chief Administr�__ _ Andria Leigh, Director, Development Services; Donna Hewitt, Director, Corporate Services; Ak Shawn Binns, Director, Operations and Community Services; Hugh Murray, Director, Fire & Emergency Services/Fire Chief The Township of Oro-Medonte Special Council Meeting Minutes Community Tour Time: 9:05 a.m. 1. Call to Order - Moment of Reflection: Mayor H.S. Hughes assumed the Chair and called the meeting to order. NP 2. Adoption of Agenda: a) Motion to Adopt the Agenda. Motion No. SC18120771 Moved by Veitch, Seconded by Scott Be it resolved that the agenda for the Special Council meeting of Friday, December 7, 2018 be received and adopted. Carried. Page 1 of 4 Page 9 of 445 5.b) Minutes of Special Council meeting held on Friday, December 7, 2018... Special Council Meeting Minutes — Friday, December 7, 2018. 3. Disclosure of Pecuniary Interest: None declared. 4. Closed Session Items: a) Motion to go In Closed Session. Motion No. SC181207-2 Moved by Keane, Seconded by Macpherson Be it resolved that we do now go in Closed Session at 9:07 a.m. to discuss education or training of members in accordance with Section 239 (3.1) of the Municipal Act, 2001, as amended (Community Tour). b) Motion to Rise and Report. Moved by Scott, Seconded by Keane Carried. Be it resolved that we do now Rise at 12:40 p.m. and Report on the Closed Session Item 4c) Robin Dunn, CAO re: Education or training of members (Community Tour). Carried. Page 2of4 Page 10 of 445 5.b) Minutes of Special Council meeting held on Friday, December 7, 2018... Special Council Meeting Minutes — Friday, December 7, 2018. c) Robin Dunn, CAO re: Education or training of members (Community Tour). The following staff were present: Robin Dunn, Chief Administrative Officer; Andria Leigh, Director, Development Services; Donna Hewitt, Director, Corporate Services; Shawn Binns, Director, Operations and Community Services; Hugh Murray, Director, Fire & Emergency Services/Fire Chief. Motion No. SC181207-4 Moved by Veitch, Seconded by Greenlaw Be it resolved that the confidential verbal information presented by Robin Dunn, CAO, Shawn Binns, Director, Operations and Community Services, Andria Leigh, Director, Development Services; Hugh Murray, Director, Fire & Emergency Services/Fire Chief; and Donna Hewitt, Director, Corporate Services re: Education or training of members (Community Tour) be received. 5. a) Confirmation By -Law:,,,, By -Law No. 2018-111: Bein� , meeting held on Friday, December 7, 2018. Motion No. SC181207-5 %VO4%koh., 1% Moved by Greenlaw, Seconded by Macpherson Carried. ,edings of the Special Council Be it resolved that By -Law No. 2018-111: Being a By-law to confirm the proceedings of the Special Council meeting held on Friday, December 7, 2018 be read a first, second and third time, passed, be engrossed by the Acting Clerk, signed and sealed by the Mayor. INr Carried. Page 3of4 Page 11 of 445 5.b) Minutes of Special Council meeting held on Friday, December 7, 2018... Special Council Meeting Minutes — Friday, December 7, 2018. 6. Adjournment: a) Motion to Adjourn. Motion No. SC181207-6 Moved by Veitch, Seconded by Jermey Be it resolved that we do now adjourn at 12:42 p.m. Carried. Mayor, H.S. Hughes 4W Acting Clerk, Robin Dunn ■ Page 4of4 Page 12 of 445 5.c) Minutes of Council meeting held on Wednesday, December 12, 2018. sem. Township of Froud Heritage, F'xcitirrq Future Wednesday, December 12, 2018 The Township of Oro-Medonte Council Meeting Minutes Council Chambers 2018-2022 Council Present: Mayor H.S. Hughes Deputy Mayor Scott Jermey Councillor Ian Veitch Councillor Scott Macpherson Councillor Cathy Keane q Councillor Shawn Scott Councillor Randy Greenlaw Staff Robin Dunn, Chief Administrative Office Present: Karen Way, Clerk Time: 10:00 a. m. Mark DesLauriers, Chief Financial Officer/Treasurer Andria Leigh, Director, Development Services Donna Hewitt, Director, Corporate Services Shawn Binns, Director, Operations and Community Services Hugh Murray, Director, Fire & Emergency Services/Fire Chief Jennifer Whitley, Coordinator, Economic Development/Communications Tamara Obee, Manager, Human Resources, Health & Safety Shannon Stewart, Deputy Treasurer/Tax Collector Justin Metras, Manager, Infrastructure and Capital Projects Brad Robinson, Infrastructure and Capital Projects Coordinator Marie Brissette, Special Projects Coordinator IV a 1. Call to Order - Moment of Reflection: Mayor H.S. Hughes assumed the Chair and called the meeting to order. Performance of seasonal songs by students of Moonstone Elementary School Page 1 of 15 Page 13 of 445 5.c) Minutes of Council meeting held on Wednesday, December 12, 2018. Council Meeting Minutes — Wednesday, December 12, 2018. 2. Adoption of Agenda: a) Motion to Adopt the Agenda. Motion No. C181212-1 Moved by Veitch, Seconded by Macpherson Be it resolved that the agenda for the Council meeting of Wednesday, December 12, 2018 be received and adopted. 3. Disclosure of Pecuniary Interest: None declared. 5. Minutes of Council and Committees: a) Minutes of Council meeting held on Wednesday, November 14, 2018. " Motion No. C181212-2 Moved by Keane, Seconded by Macpherson 106, Be it resolved that the draft minutes of the Council meeting held on Wednesday, November 14, 2018 be received and adopted as printed and circulated. 15. Communications/Petitions: Carried. Carried. a) Correspondence dated November 26, 2018 from Bryon Wesson, Director, Lands, Education and Stewardship Services, Nottawasaga Valley Conservation Authority (NVCA) re: Request to Waive Fees for Severance Fee Application. Motion No. C181212-3 '' Moved by Scott, Seconded by Jermey Be it resolved 1. That the correspondence dated November 26, 2018 from Bryon Wesson, Director, Lands, Education and Stewardship Services, Nottawasaga Valley Conservation Authority (NVCA) re: Request to Waive Fees for Severance Fee Application be received. 2. That the said request in the amount of $500.00 be approved. 3. That the applicant be advised of Council's decision under the Clerk's signature. Carried. Page 2 of 15 Page 14 of 445 5.c) Minutes of Council meeting held on Wednesday, December 12, 2018. Council Meeting Minutes — Wednesday, December 12, 2018. 12. Reports of Municipal Officers: e) Report No. CS2018-24, Janette Teeter, Deputy Clerk re: Closed Meeting Investigator Appointment for 2019. Motion No. C181212-4 Moved by Greenlaw, Seconded by Scott Be it resolved 1. That Report No. CS2018-24, Janette Teeter, Deputy Clerk re: Closed Meeting Investigator Appointment for 2019 be received and adopted. 2. That the Township of Oro-Medonte continues to participate in the agreement between The Corporation of the County of Simcoe and LAS for closed meeting investigation services, and that Council authorizes the extension of the agreement for a term of one year. 3. That the County of Simcoe be advised of Council's decision under the Clerk's signature. Carried. f) Robin Dunn, CAO, correspondence dated November 30, 2018 to Tim Collingwood, C.C. Tatham and Associates Ltd. re: Site Plan Securities Reduction to Braestone Club. Motion No. C181212-5''` 0% Moved by Veitch, Seconded by Macpherson Be it resolved -- 1. That the correspondence dated November 30, 2018 to Tim Collingwood, C.C. Tatham and Associates Ltd. and presented by Robin Dunn, CAO, re: Site Plan Securities Reduction to Braestone Club be received and approved. 2. That the Township's policy re: site plan securities be amended to reflect securities of 50% onsite works; and securities of 100% offsite works. 3. And That the CAO proceed as outlined. N4f Carried. Page 3 of 15 Page 15 of 445 5.c) Minutes of Council meeting held on Wednesday, December 12, 2018. Council Meeting Minutes — Wednesday, December 12, 2018. g) Report No. CAO2018-7, Robin Dunn, CAO re: Council Remuneration. Motion No. C181212-6 Moved by Keane, Seconded by Macpherson Be it resolved 1. That Report No. CAO2018-7, Robin Dunn, CAO re: Council Remuneration be received and adopted. 2. That the following recommendations with respect to: 1) Base Remuneration, A& 2) 1/3 Tax Free Allowance, 3) 3A Council\Committee Meeting Per Diem Allocations, 4) Outside Board\Agency Representation, 5) 5A Mileage Reimbursement, 6) Councillor Expense Allocation, be adopted. &# 3. That the remuneration recommendations for Members of Council come into effect January 1, 0 2019. That the appropriate Remuneration By -Law be brought forward to the January 9, 2019 Council meeting. 4. Closed Session Items a) Motion to go In Closed S Motion No. C181212-7 4L Carried. Moved by Veitch, Seconded by Macphers Be it resolved that we do now go in Closed Session at 11:08 a.m. to discuss • Trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality (2639025 Ontario Inc.). b) Motion to Rise and Report. Motion No. C181212-8 .. V Moved by Macpherson, Seconded by Keane Be it resolved that we do now Rise at 11:37 a.m. and Report on the Closed Session Item 4c) Robin Dunn, CAO re: Trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality (2639025 Ontario Inc.). Carried. Carried. Page 4 of 15 Page 16 of 445 5.c) Minutes of Council meeting held on Wednesday, December 12, 2018. Council Meeting Minutes — Wednesday, December 12, 2018. c) Robin Dunn, CAO re: Trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality (2639025 Ontario Inc.). The following staff were present: Robin Dunn, CAO Karen Way, Clerk Donna Hewitt, Director, Corporate Services Mark DesLauriers, Chief Financial Officer/Treasurer Andria Leigh, Director, Development Services Hugh Murray, Director, Fire & Emergency Services/Fire Chief Jennifer Whitley, Coordinator, Economic Development/Communications Motion No. C181212-9 Moved by Keane, Seconded by Macpherson Be it resolved that the confidential correspondence dated November 15, 2018 and presentation by Geoffrey Campbell, 2639025 Ontario Inc. re: Trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality (2639025 Ontario Inc.) be received. Carried. 8. Deputations: Arh a) Geoffrey Campbell, 2639025 Ontario Inc. and Greg Barker, Innovative Planning Solutions (IPS) re: Request for Letter of Support. Motion No. C181212-10 4#P%hb, 1% Moved by Keane, Seconded by Macpherson Be it resolved 1. That the correspondence dated November 18, 2018 and presentation by Geoffrey Campbell, 2639025 Ontario Inc. and Greg Barker, Innovative Planning Solutions (IPS) re: Request for Letter of Support be received. 2. That Council supports, in principle, the proposed business concept as presented. 3. That a letter of support be prepared under the Mayor's signature. 4. That staff be directed to work with the County of Simcoe and Ministry of Municipal Affairs and Housing staff regarding the proposed business concept. 5. That the applicant be advised of Council's decision under the Director, Corporate Services' signature. Unanimously Carried. Page 5 of 15 Page 17 of 445 5.c) Minutes of Council meeting held on Wednesday, December 12, 2018. Council Meeting Minutes — Wednesday, December 12, 2018. 8. Deputations: b) Glenn Wagner; Linda Goodall, The Lighthouse re: Current Campaign to Build a Community Services Hub and Supportive Housing Units Update. Motion No. C181212-11 Moved by Scott, Seconded by Jermey Be it resolved that the correspondence dated November 12, 2018 and presentation by Glenn Wagner; and Linda Goodall, The Lighthouse re: Current Campaign to Build a Community Services Hub and Supportive Housing Units Update be received and referred to the 2019 budget deliberations. 'd,6w 'Nk Carried. 6. RE None 7. Pt None 9. Pr None 10. Identification From the Public of an Agenda Item of Interest: Provides an opportunity for members of the public to identify an agenda item which the public member may request be brought forward and considered earlier in the meeting. 'VF 11. Open Forum: One (1) individual provided comments with respect to Item 12e). Page 6 of 15 Page 18 of 445 5.c) Minutes of Council meeting held on Wednesday, December 12, 2018. Council Meeting Minutes — Wednesday, December 12, 2018. 12. Reports of Municipal Officers: h) Report No. CS2018-23, Donna Hewitt, Director, Corporate Services re: 2019 Conference Opportunities. Motion No. C181212-12 Moved by Keane, Seconded by Macpherson Be it resolved 1. That Report No. CS2018-23, Donna Hewitt, Director, Corporate Services re: 2019 Conference Opportunities be received and adopted. 2. That the following members of Council be authorized to attend AMO (Hughes, Scott, Keane, Macpherson, Veitch): 3. That the following members of Council be authorized to attend OSUM: None. 4. That the following members of Council be authorized to attend OGRA: None. 5. That the following members of Council be authorized to attend ROMA: None. 6. That Councillor Greenlaw provide direction to staff at a later date. 7. That staff make the necessary arrangements accordingly. Carried. a) Report No. FES2018-7, Hugh Murray, Director, Fire & Emergency Services/Fire Chief, Scott Andrew, Deputy Fire Chief; Marie Brissette, Special Projects Coordinator re: Shanty Bay Fire Hall Project. Motion No. C181212 -13g Moved by Scott, Seconded by Jermey Be it resolved 1. That Report No. FES2018-7, Hugh Murray, Director, Fire & Emergency Services/Fire Chief, Scott Andrew, Deputy Fire Chief; Marie Brissette, Special Projects Coordinator re: Shanty Bay Fire Hall Project be received and adopted. 2. That a steering committee of Council be established and that Deputy Mayor Jermey, Councillor Keane and Mayor H.S. Hughes (ex -officio) be appointed. 3. That Report No. FES2018-7 be deferred till early December 19, 2018 for a Special Council meeting. Carried. Page 7 of 15 Page 19 of 445 5.c) Minutes of Council meeting held on Wednesday, December 12, 2018. Council Meeting Minutes — Wednesday, December 12, 2018. b) Report No. F12018-21, Mark DesLauriers, Chief Financial Officer/Treasurer; Donna Hewitt, Director, Corporate Services re: Lean Management System — Consulting Services Award - RFP # FIT 2018-10. Motion No. C181212-14 Moved by Scott, Seconded by Greenlaw Be it resolved 1. That Report No. F12018-21, Mark DesLauriers, Chief Financial Officer/Treasurer; Donna Hewitt, Director, Corporate Services re: Lean Management System — Consulting Services Award - RFP # FIT 2018-10 be received and adopted. 2. That the Request for Proposal (RFP) FIT 2018-10 — Consulting Services for Implementation of a Lean Management System (LMS) be awarded to Alignment Strategies in the amount of $184,100 plus HST. 3. That staff be directed to execute the necessary contract. 4. That the proponents be advised of Council's decision under the CFO / Treasurer's signature. iii... �/'" Carried. c) Report No. DS2018-120, Andy Karaiskakis, Senior Planner re: Zoning By-law Amendment Application 2018-ZBA-07, Jeremy Kurtin, 172 Line 6 South [Refer to Item 17b)]. Motion No. C181212-15 Moved by Greenlaw, Seconded by S Be it resolved 4000h6, lqw 1. That Report No. DS2018-120, Andy Karaiskakis, Senior Planner re: Zoning By-law Amendment Application 2018-ZBA-07, Jeremy Kurtin, 172 Line 6 South, Township of Oro-Medonte be received and adopted. 2. That Zoning By-law Amendment Application 2018-ZBA-07, that would rezone the subject lands from the Rural Residential Two (RUR2) Zone to the Rural Residential Exception 292 - Holding (RUR2*292-H) Zone on Schedule A10 to Zoning By-law No. 97-95, as amended, be approved. 3. That the Clerk bring forward the appropriate by-law for Council's consideration. 4. That the required Holding (H) Provision not to be removed from the zoning of the subject lands until such time as the appropriate Site Plan is approved by the Township, the related Site Plan Agreement is registered and the Township has received the securities identified in the Site Plan Agreement. 5. That the applicant be advised of Council's decision under the Director, Development Services' signature. Carried. Page 8 of 15 Page 20 of 445 5.c) Minutes of Council meeting held on Wednesday, December 12, 2018. Council Meeting Minutes — Wednesday, December 12, 2018. d) Report No. OCS2018-25, Brad Robinson, Infrastructure and Capital Projects Coordinator re: Ontario Federation of Snowmobile Clubs - Memorandum of Understanding [Refer to Items 17d) and e)]. Motion No. C181212-16 Moved by Scott, Seconded by Greenlaw Be it resolved 1. That Report No. OCS2018-25, Brad Robinson, Infrastructure and Capital Projects Coordinator re: Ontario Federation of Snowmobile Clubs - Memorandum of Understanding be received and adopted. 2. That Council approve the execution of a two year Memorandum of Understanding with Orillia District Snowmobile Club and Sno Voyageurs Club. 3. That the applicable by-laws to renew the Memorandum of Understanding between the Township and the Orillia District Snowmobile Club and the Sno Voyageurs for use of Township road allowances and properties for the OFSC trail network be brought forward for Council's consideration. 4. That staff report back to Council prior to renewal of the Memorandum of Understanding in 2020/2021 in regards to infrastructure renewal discussions with the Snowmobile Clubs. IL�� 140L Carried. 13. Reports of Members of Cou a) Updates from Council and A encies Repres g qMkk �.. and Township Partners The following members of Council provided updates: Deputy Mayor Jermey, and Councillor Macpherson. 14. Consent Agenda: a) Announcements of Interest to the Public: 1. Mayor & Council Holiday Skate, Friday, December 14, 2018, 6:00-7:20 p.m., Oro- Medonte Community Center, 71 Line 4 North. 2. Winter Day Camps, Holiday Break, December 31, 2018 and January 2-4, 2019. 3. Township of Oro-Medonte, Survey, Should Cannabis Stores be Allowed in Oro- Medonte, Survey Available until December 31, 2018. 4. Township of Oro-Medonte, Notice, Holiday Office Closure, 2018-2019. b) Correspondence dated October 26, 2018 from Grant Wedge, Assistant Deputy Minister, Negotiations and Reconciliation Division, Ministry of Indigenous Affairs re: Settlement of Williams Treaties Land Claim. Staff Recommendation: Receive for Information Only. Page 9 of 15 Page 21 of 445 5.c) Minutes of Council meeting held on Wednesday, December 12, 2018. Council Meeting Minutes — Wednesday, December 12, 2018. c) Correspondence dated November 7, 2018 from Brian Jeffs, Superintendent of Business and Facilities, Simcoe County District School Board (SCDSB) re: Notice of the Passing of an Education Development Charge By -Law by the SCDSB. Staff Recommendation: Receive for Information Only. d) Correspondence dated November 20, 2018 from Vic Fedeli, Minister of Finance re: The Ontario Cannabis Legalization Implementation Fund (OCLIF). Staff Recommendation: Receive for Information Only. e) Correspondence from Sustainable Severn Sound: 1. Memorandum SSS -2018-04: Update on the Repeal of the Green Energy Act (GEA) and the impact on your municipality dow Ivok 2. Submission by Sustainable Severn Sound (SSS) and the Sustainability Committee (SC) to the Ministry of Environment, Conservation and Parks re: Provincial climate change plan consultation (`made -in -Ontario climate plan') 3. Approved Sustainability Committee meeting minutes held 12 -Jul -2018; 9 -Aug -2018; 6 -Sep -2018; 4 -Oct -2018 Staff Recommendation: Receive for Information Only. f) Minutes of Barrie Public Library Board meeting held on October 25, 2018. Staff Recommendation: Receive for Information Only, g) Minutes of Lake Simcoe Region Conservation Authority meeting held on October 26, 2018. Staff Recommendation: Receive for Information Only. h) Correspondence dated December 6, 2018 from Michael Walters, CAO, Lake Simcoe Region Conservation Authority (LSRCA) re: Ontario Drinking Water Source Protection Program. Staff Recommendation: Receive for Information Only. i) Correspondence dated November 19 and December 6, 2018 from Steffen Walma, Chair of the Board; and Julie Cayley, Executive Director, Severn Sound Environmental Association (SSEA) re: Source Protection Critical to the Health of the People of Ontario. Staff Recommendation: Receive for Information Only. j) Correspondence dated December 5, 2018 from Steve Clark, Minister, Ministry of Municipal Affairs and Housing re: Municipal Reporting Burden. Staff Recommendation: Receive for Information Only. Page 10 of 15 Page 22 of 445 5.c) Minutes of Council meeting held on Wednesday, December 12, 2018. Council Meeting Minutes — Wednesday, December 12, 2018. Motion No. C181212-17 Moved by Greenlaw, Seconded by Scott Be it resolved that the staff recommendations with respect to the items listed under "Consent Agenda Correspondence" be adopted as printed: a) Announcements of Interest to the Public: 1. Mayor & Council Holiday Skate, Friday, December 14, 2018, 6:00-7:20 p.m., Oro- Medonte Community Center, 71 Line 4 North. 2. Winter Day Camps, Holiday Break, December 31, 2018 and January 2-4, 2019. 3. Township of Oro-Medonte, Survey, Should Cannabis Stores be Allowed in Oro- Medonte, Survey Available until December 31, 2018. 4. Township of Oro-Medonte, Notice, Holiday Office Closure, 2018-2019. b) Correspondence dated October 26, 2018 from Grant Wedge, Assistant Deputy Minister, Negotiations and Reconciliation Division, Ministry of Indigenous Affairs re: Settlement of Williams Treaties Land Claim. Received for Information Only. 1W c) Correspondence dated November 7, 2018 from Brian Jeffs, Superintendent of Business and Facilities, Simcoe County District School Board (SCDSB) re: Notice of the Passing of an Education Development Charge By -Law by the SCDSB. Received for Information Only. d) Correspondence dated November 20, 2018 from Vic Fedeli, Minister of Finance re: The Ontario Cannabis Legalization Implementation Fund (OCLIF). Received for Information Only. ow _1141101kh, 110 e) Correspondence from Sustainable Severn Sound: 1. Memorandum SSS -2018-04: Update on the Repeal of the Green Energy Act (GEA) and the impact on your municipality 2. Submission by Sustainable Severn Sound (SSS) and the Sustainability Committee (SC) to the Ministry of Environment, Conservation and Parks re: Provincial climate change plan consultation (`made -in -Ontario climate plan') 3. Approved Sustainability Committee meeting minutes held 12 -Jul -2018; 9 -Aug -2018; 6 -Sep -2018; 4 -Oct -2018 Received for Information Only. f) Minutes of Barrie Public Library Board meeting held on October 25, 2018. Received for Information Only. g) Minutes of Lake Simcoe Region Conservation Authority meeting held on October 26, 2018. Received for Information Only. Page 11 of 15 Page 23 of 445 5.c) Minutes of Council meeting held on Wednesday, December 12, 2018. Council Meeting Minutes — Wednesday, December 12, 2018. h) Correspondence dated December 6, 2018 from Michael Walters, CAO, Lake Simcoe Region Conservation Authority (LSRCA) re: Ontario Drinking Water Source Protection Program. Received for Information Only. i) Correspondence dated November 19 and December 6, 2018 from Steffen Walma, Chair of the Board; and Julie Cayley, Executive Director, Severn Sound Environmental Association (SSEA) re: Source Protection Critical to the Health of the People of Ontario. Received for Information Only. j) Correspondence dated December 5, 2018 from Steve Clark, Minister, Ministry of Municipal Affairs and Housing re: Municipal Reporting Burden. Received for Information Only. 15. Communications/Petitions: Carried. b) Correspondence dated December 5, 2018 from Michelle Hudolin, Wetlands and Habitat Biologist, Severn Sound Environmental Association (SSEA) re: Tree Seedling Distribution Project - Request to Consider Municipal Participation in 2019. Motion No. C181212 Moved by Scott, Sec Be it resolved 1. That the correspondence dated December 5, 2018 from Michelle Hudolin, Wetlands and Habitat Biologist, Severn Sound Environmental Association re: Tree Seedling Distribution Project - Request to Consider Municipal Participation in 2019 be received. 2. That the Township of Oro-Medonte will support the distribution of materials and provide a facility. 3. That the Council Members of the Township of Oro-Medonte will provide assistance with the pick-up, sorting and distribution of tree seedlings in Oro-Medonte. 4. And That the applicant be advised of Council's decision under the Director, Operations and Community Services' signature. Carried. 16. Notice of Motions: None. Page 12 of 15 Page 24 of 445 5.c) Minutes of Council meeting held on Wednesday, December 12, 2018. Council Meeting Minutes — Wednesday, December 12, 2018. 17. By -Laws: a) By -Law No. 2018-107: A By-law to Constitute and Appoint a Development Services Committee and to Repeal By-law 2018-008. b) By -Law No. 2018-108: A By-law to amend the zoning provisions which apply to lands at Part of Lot 21, Concession 6, Part 1 Reference Plan 51 R-17288 (Oro) Township of Oro- Medonte, 2018-ZBA-07 (Jeremy Kurtin). c) By -Law No. 2018-109: A By-law to Impose Interim Control on the Use of Lands, Buildings, and Structures under Section 38 of the Planning Act Within the Geographic Boundaries of the Township of Oro-Medonte. #%,, d) By -Law No. 2018-112: A By-law to Authorize the Execution of a Memorandum of Understanding between The Township of Oro-Medonte and the Ontario Federation of Snowmobile Clubs Local Snowmobile Club, Orillia District Snowmobile Club for the 2018/2019 Season and to Repeal By-law No. 2016-191. e) By -Law No. 2018-113: A By-law to Authorize the Execution of a Understanding between The Township of Oro-Medonte and the Snowmobile Clubs Local Snowmobile Club, Sno Voyageurs Club Season and to Repeal By-law No. 2016-192. Motion No. C181212-1 ML Moved by Greenlaw, Be it resolved that Memorandum of Ontario Federation of for the 2018/2019 a) By -Law No. 2018-107: A By-law to Constitute and Appoint a Development Services Committee and to Repeal By-law 2018-008. b) By -Law No. 2018-108: A By-law to amend the zoning provisions which apply to lands at Part of Lot 21, Concession 6, Part 1 Reference Plan 51 R-17288 (Oro) Township of Oro- Medonte, 2018-ZBA-07 (Jeremy Kurtin). c) By -Law No. 2018-109: A By-law to Impose Interim Control on the Use of Lands, Buildings, and Structures under Section 38 of the Planning Act Within the Geographic Boundaries of the Township of Oro-Medonte. d) By -Law No. 2018-112: A By-law to Authorize the Execution of a Memorandum of Understanding between The Township of Oro-Medonte and the Ontario Federation of Snowmobile Clubs Local Snowmobile Club, Orillia District Snowmobile Club For the 2018/2019 and 2019/2020 Seasons and to Repeal By-law No. 2016-191. Page 13 of 15 Page 25 of 445 5.c) Minutes of Council meeting held on Wednesday, December 12, 2018. Council Meeting Minutes — Wednesday, December 12, 2018. e) By -Law No. 2018-113: A By-law to Authorize the Execution of a Memorandum of Understanding between The Township of Oro-Medonte and the Ontario Federation of Snowmobile Clubs Local Snowmobile Club, Sno Voyageurs Club For the 2018/2019 and 2019/2020 Seasons and to Repeal By-law No. 2016-192. be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. 18. Closed Session Items (Unfinished Items): None. 19. Confirmation By -Law: 4 a) By -Law No. 2018-110: Being a by-law to confirm the proceedings of the Council meeting held on Wednesday, December 12, 2018. Motion No. C181212-20 Moved by Greenlaw, Seconded by Scott Be it resolved that By -Law No. 2018-110: Being a by-law to confirm the proceedings of the Council meeting held on Wednesday, December 12, 2018 be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor. 20. Questions from the Public Clarifying an Agenda Item: No one pi W Carried. Page 14 of 15 Page 26 of 445 5.c) Minutes of Council meeting held on Wednesday, December 12, 2018. Council Meeting Minutes — Wednesday, December 12, 2018. 21. Adjournment: a) Motion to Adjourn. Motion No. C181212-21 Moved by Macpherson, Seconded by Keane Be it resolved that we do now adjourn at 1:44 p.m. Mayo Carried. Page 15 of 15 Page 27 of 445 5.d) Minutes of Special Council meeting held on Thursday, December 13, 2... .'-- �,. Tnwruhip of Proud Heritage, Exciting Future Thursday, December 13, 2018 The Township of Oro-Medonte Special Council Meeting Minutes Council Chambers gn1R_7(177 Cniinril Present: Mayor H.S. Hughes Deputy Scott Jermey Councillor Ian Veitch Councillor Scott Macpherson Councillor Cathy Keane Councillor Shawn Scott Councillor Randy Greenlaw (left @ 4 Staff Present: Robin Dunn Chief Administrative Off. Mark DesLauriers, Chief Financial Officer/Treasurer; Andria Leigh, Director, Development Services; Donna Hewitt, Director, Corporate Services; Shawn Binns, Director, Operations and Community Services; Hugh Murray, Director, Fire & Emergency Services/Fire Chief; Janette Teeter, Supervisor, Clerk's Services/Deputy Clerk; Marie Brissette, Special Projects Coordinator Time: 9:10 a.m. 1. Call to Order - Moment of Reflection:"` Mayor H.S. Hughes assumed the Chair and called the meeting to order. 2. Adoption of Agenda: a) Motion to Adopt the Agenda. Motion No. SC181213-1 Moved by Veitch, Seconded by Jermey Be it resolved that the agenda for the Special Council meeting of Thursday, December 13, 2018 be received and adopted. Carried. Page 1 of 5 Page 28 of 445 5.d) Minutes of Special Council meeting held on Thursday, December 13, 2... Special Council Meeting Minutes — Thursday, December 13, 2018. Motion No. SC181213-2 Moved by Veitch, Seconded by Scott Be it resolved that Rule 14.21 a) of Procedural By-law No. 2017-165 be suspended in order to allow the meeting to proceed past the 4 hour adjournment requirement. Carried. 3. Disclosure of Pecuniary Interest: None declared. 4. Closed Session Items: a) Motion to go In Closed Session. Motion No. SC181213-3 Moved by Veitch, Seconded by Jermey Vik *Akh., 1%6 Be it resolved that we do now go in Closed Session at 9:10 a.m. to discuss • Labour relations/employee negotiations (Succession Planning); • Education or training of members in accordance with Section 239 (3.1) of the Municipal Act, 2001, as amended (Orientation). b) Motion to Rise and Motion No. SC181213-z 7 Moved by Keane, Seconded by Scott Carried. Be it resolved that we do now Rise at 4:30 p.m. and Report on the Closed Session Items 4c) Robin Dunn, CAO re: Labour relations/employee negotiations (Succession Planning); 4d) Robin Dunn, CAO re: Education or training of members (Orientation). Carried. Page 2of5 Page 29 of 445 5.d) Minutes of Special Council meeting held on Thursday, December 13, 2... Special Council Meeting Minutes — Thursday, December 13, 2018. c) Robin Dunn, CAO re: Labour relations/employee negotiations (Succession Planning). The following staff were present: Robin Dunn, CAO/Acting Clerk. Motion No. SC181213-5 Moved by Scott, Seconded by Keane Be it resolved that the confidential verbal information and confidential correspondence dated December 5, 2018 and presented by Robin Dunn, CAO re: Labour relations/employee negotiations (Succession Planning) be received. Carried. d) Robin Dunn, CAO re: Education or training of members (Orientation). The following staff were present: Robin Dunn, Chief Administrative Officer; Mark DesLauriers, Chief Financial Officer/Treasurer; Andria Leigh, Director, Development Services; Donna Hewitt, Director, Corporate Services; Shawn Binns, Director, Operations and Community Services; Hugh Murray, Director, Fire & Emergency Services/Fire Chief; Janette Teeter, Supervisor, Clerk's Services/Deputy Clerk; Marie Brissette, Special Projects Coordinator. Motion No. SC181213-64t Moved by Veitch, Seconded by Macpherson Be it resolved that the confidential correspondence and presented by Robin Dunn, CAO; Andria Leigh, Director, Development Services; Hugh Murray, Director, Fire & Emergency Services/Fire Chief; Donna Hewitt, Director, Corporate Services; Shawn Binns, Director, Operations and Community Services re: Education or training of members (Orientation) be received.'IW Carried. Page 3of5 Page 30 of 445 5.d) Minutes of Special Council meeting held on Thursday, December 13, 2... Special Council Meeting Minutes — Thursday, December 13, 2018. 5. Reports of Municipal Officers: a) Robin Dunn, CAO re: Council Support, Ontario Good Roads Association (OGRA). Motion No. SC181213-7 Moved by Keane, Seconded by Macpherson Be it resolved 1. That the verbal information presented by Robin Dunn, CAO re: Request for Council Support, Ontario Good Roads Association (OGRA) Board of Directors Appointment be received. 2. That Council of the Township of Oro-Medonte supports the nomination of Robin Dunn, CAO to the Ontario Good Roads Association (OGRA) Board of Directors (2019/21 term of office). IdEw 6. Confirmation By -Law: Carried. a) By -Law No. 2018-115: Being a by-law to confirm the proceedings of the Special Council meeting held on Thursday, December 13, 2018. Motion No. SC181213-8` Moved by Veitch, Seconded by Macpherson` Be it resolved that By -Law No. 2018-115: Being a by-law to confirm the proceedings of the Special Council meeting held on Thursday, December 13, 2018 be read a first, second and third time, passed, be engrossed by the Deputy Clerk, signed and sealed by the Mayor. Carried. Page 4of5 Page 31 of 445 5.d) Minutes of Special Council meeting held on Thursday, December 13, 2... Special Council Meeting Minutes — Thursday, December 13, 2018. 7. Adjournment: a) Motion to Adjourn. Motion No. SC181213-9 Moved by Veitch, Seconded by Jermey Be it resolved that we do now adjourn at 4:32 p.m. Mayor, H.S. Hughes Deputy Clerk, Janette Teeter Carried. Page 5of5 Page 32 of 445 5.e) Minutes of Special Council meeting held on Tuesday, December 18, 20... .'-- �,. Tnwruhip of Proud Heritage, Exciting Future Tuesday, December 18, 2018 Present: Mayor H.S. Hughes Deputy Scott Jermey Councillor Ian Veitch Councillor Scott Macpherson Councillor Cathy Keane Councillor Shawn Scott Councillor Randy Greenlaw The Township of Oro-Medonte Special Council Meeting Minutes Council Chambers Time: 9:06 a.m. Staff Robin Dunn, Chief Administrative Officer Present: Michelle Jakobi, Manager, Compliance and Capital Projects Janette Teeter, Supervisor, Clerk's Services/Deputy Clerk 1. Call to Order - Moment of Reflection: Mayor H.S. Hughes assumed the Chair, called the meeting to order followed by a moment of reflection. N 2. Adoption of Agenda: a) Motion to Adopt the Age I►Ti. . s 0on&toIF-11PAI Moved by Veitch, Seconded by Scott Be it resolved that the agenda for the Special Council meeting of Tuesday, December 18, 2018 be received and adopted. Carried. Page 1 of 3 Page 33 of 445 5.e) Minutes of Special Council meeting held on Tuesday, December 18, 20... Special Council Meeting Minutes — Tuesday, December 18, 2018. 3. Disclosure of Pecuniary Interest: None declared. 4. Closed Session Items: a) Motion to go In Closed Session. Motion No. SC181218-2 Moved by Scott, Seconded by Greenlaw Be it resolved that we do now go in Closed Session at 9:07 a.m. to discuss • Education or training of members in accordance with Section 239 (3.1) of the Municipal Act, 2001, as amended (Orientation). mK IN Carried. b) Motion to Rise and Report. Motion No. SC181218-3 Moved by Veitch, Seconded by Scott am A140"No � Be it resolved that we do now Rise at 11:49 a.m. and Report on the Closed Session Item 4c) Robin Dunn, CAO re: Education or training of members (Orientation). c) Robin Dunn, CAO re: Education or training of members (Orientation). The following staff were present: Robin Dunn, Chief Administrative Officer Michelle Jakobi, Manager, Compliance and Capital Projects Janette Teeter, Supervisor, Clerk's Services/Deputy Clerk Motion No. SC181218-4 Moved by Greenlaw, Seconded by Keane Carried. Be it resolved that the confidential correspondence dated December 18, 2018 and presented by Robin Dunn, CAO and Michelle Jakobi, Manager, Compliance & Capital Projects re: Education or training of members (Orientation) be received. Carried. Page 2of3 Page 34 of 445 5.e) Minutes of Special Council meeting held on Tuesday, December 18, 20... Special Council Meeting Minutes — Tuesday, December 18, 2018. 5. Confirmation By -Law: a) By -Law No. 2018-117: Being a by-law to confirm the proceedings of the Special Council meeting held on Tuesday, December 18, 2018. Motion No. SC181218-5 Moved by Greenlaw, Seconded by Jermey Be it resolved that By -Law No. 2018-117: Being a by-law to confirm the proceedings of the Special Council meeting held on Tuesday, December 18, 2018 be read a first, second and third time, passed, be engrossed by the Deputy Clerk, signed and sealed by the Mayor. Carried. Adjournment: Motion to Adjourn. Motion No. SC181218-6 Moved by Scott, Seconded by Greenlaw qq% Be it resolved that we do now adjourn at 11:50 a. Mayor, H.S. H Carried. Deputy Clerk, Janette Teeter Page 3of3 Page 35 of 445 5.f) Minutes of Special Council meeting held on Wednesday, December 19, ... .'-- �,. Tnwruhip of Proud Heritage, Exciting Future Wednesday, December 19, 2018 The Township of Oro-Medonte Special Council Meeting Minutes Council Chambers 2018-2022 Council Present: Mayor H.S. Hughes Deputy Scott Jermey Councillor Ian Veitch Councillor Scott Macpherson Councillor Cathy Keane Councillor Shawn Scott Councillor Randy Greenlaw eA.. Time: 10:04 a.m. Staff Robin Dunn, Chief Administrative Officer Present: Karen Way, Clerk Andria Leigh, Director, Development Services Hugh Murray, Director, Fire & Emergency Services/Fire Chief Marie Brissette, Special Projects Coordinator 10 1. Call to Order - Moment of Reflection: Mayor H.S. Hughes assumed the Chair and called the meeting to order followed by a private prayer/moment of reflection. 2. Adoption of Agenda: a) Motion to Adopt the Agenda. Motion No. SC181219 �' Moved by Veitch, Seconded by Keane Be it resolved that the agenda for the Special Council meeting of Wednesday, December 19, 2018 be received and adopted. Carried. Page 1 of 4 Page 36 of 445 5.f) Minutes of Special Council meeting held on Wednesday, December 19, ... Special Council Meeting Minutes — Wednesday, December 19, 2018. 3. Disclosure of Pecuniary Interest: None declared. 4. Closed Session Items: a) Motion to go In Closed Session. Motion No. SC181219-2 Moved by Veitch, Seconded by Keane Be it resolved that we do now go in Closed Session at 10:05 a.m. to discuss • Personal matters about an identifiable individual (Complaint). b) Motion to Rise and Report. No# Motion No. SC181219-3 Carried. Moved by Keane, Seconded by Veitch '4q� 1%, Be it resolved that we do now Rise at 10:32 a.m. and Report on the Closed Session Item 4c) Robin Dunn, CAO re: Personal matters about an identifiable individual (Complaint). Carried. c) Robin Dunn, CAO re: Personal matters about an identifiable individual (Complaint). The following staff were present: Robin Dunn, Chief Administrative Officer Karen Way, Clerk Andria Leigh, Director, Development Services Motion No. SC181219-4 Moved by Greenlaw, Seconded by Scott Be it resolved 1. That the confidential correspondence dated December 19, 2018 / confidential verbal information presented by Robin Dunn, CAO re: Personal matters about an identifiable individual (Complaint) be received. 2. That staff proceed as outlined. Carried. Page 2of4 Page 37 of 445 5.f) Minutes of Special Council meeting held on Wednesday, December 19, ... Special Council Meeting Minutes — Wednesday, December 19, 2018. 5. Open Forum: No one provided comments. 6. Reports of Municipal Officers: a) Report No. FES2018-7, Hugh Murray, Director, Fire & Emergency Services/Fire Chief, Scott Andrew, Deputy Fire Chief; Marie Brissette, Special Projects Coordinator re: Shanty Bay Fire Hall Project [deferred at December 12, 2018 Council meeting]. Motion No. SC181219-5 Moved by Scott, Seconded by Greenlaw Be it resolved 1. That Report No. FES2018-7, Hugh Murray, Director, Fire & Emergency Services/Fire Chief, Scott Andrew, Deputy Fire Chief; Marie Brissette, Special Projects Coordinator re: Shanty Bay Fire Hall Project be received and adopted. 2. That the Mayor and Clerk be authorized to sign the Contract with Domm Construction Ltd. for the Construction of the Shanty Bay Fire Hall to an upset limit of $1,824,000. 3. That funds be allocated in the 2019 Budget for the balance of the Shanty Bay Fire Hall cost. 4. And That the successful and unsuccessful Proponents be notified of Council's decision, under the Director, Fire & Emergency Services' signature. IVINk Unanimously Carried. 7. Confirmation By -Law:" W0%6h6N,- a) By -Law No. 2018-116: Being a by-law to confirm the proceedings of the Special Council meeting held on Wednesday, December 19, 2018. Motion No. SC181219-6 Moved by Greenlaw, Seconded by Scott Be it resolved that By -Law No. 2018-116: Being a by-law to confirm the proceedings of the Special Council meeting held on Wednesday, December 19, 2018 be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. 8. Questions from the Public Clarifying an Agenda Item: No one posed a question. Page 3of4 Page 38 of 445 5.f) Minutes of Special Council meeting held on Wednesday, December 19, ... Special Council Meeting Minutes — Wednesday, December 19, 2018. 9. Adjournment: a) Motion to Adjourn. Motion No. SC181219-7 Moved by Veitch, Seconded by Keane Be it resolved that we do now adjourn at 11:01 a.m. t Mayor, H.S. Hughes Clerk, Karen Way Carried. Page 4of4 Page 39 of 445 5.g) Minutes of Council meeting held on Wednesday, December 19, 2018. L T�Eersslrip o�i Prorrd Nrrirr qe, Fx4:4joig F -imine Wednesday, December 19, 2018 Present: Staff Mayor H.S. Hughes Deputy Scott Jermey Councillor Ian Veitch Councillor Scott Macpherson Councillor Cathy Keane Councillor Shawn Scott Councillor Randy Greenla The Township of Oro-Medonte Council Meeting Minutes Council Chambers Robin Dunn, Chief Administrative Officer Present: Karen Way Clerk dEmbb- 1401h, 1. Time: 7:00 p.m. Donna Hewitt, Director, Corporate Services Hugh Murray, Director, Fire & Emergency Services/Fire Chief Scott Andrew, Deputy Fire Chief Tamara Obee, Manager, Human Resources; Health & Safety Bonnie McPhee, Coordinator, Human Resources Call to Order - Private Prayer/Moment of Reflection: Mayor H.S. Hughes assumed the Chair and called the meeting to order followed by a private prayer/moment of reflection. 2. Adoption of Agenda: a) Motion to Adopt the Agenda Motion No. C181219-1 Moved by Macpherson, Seconded by Keane Be it resolved that the agenda for the Council meeting of Wednesday, December 19, 2018 be received and adopted. Carried. Page 1 of 3 Page 40 of 445 5.g) Minutes of Council meeting held on Wednesday, December 19, 2018. Council Meeting Minutes — Wednesday, December 19, 2018. 3. Disclosure of Pecuniary Interest: None declared. 4. Recognition of Achievements: Mayor H.S. Hughes and members of Council recognized the following Full -Time Township Employees and Firefighters: 10, a) Full -Time Township Employee - 15 Years. Janette Teeter b) Full -Time Township Employees - 20 Y Janice MacDonald c) Full -Time Township Employees - 30 Years. Fred MacGregor d) Firefighter - 20 Years. District Chief David McArthur e) Firefighter - 25 Years: Firefighter Shawn Pa: l f) Firefighters - 30 Years. Captain Paul Daoust Firefighter Robert Fran g) Firefighter - 35 Years. Captain Randy Wuensch h) Firefighter - 40 Years. District Chief Murray Langman Page 2of3 Page 41 of 445 5.g) Minutes of Council meeting held on Wednesday, December 19, 2018. Council Meeting Minutes — Wednesday, December 19, 2018. 5. Confirmation By -Law: a) By -Law No. 2018-114: Being a By -Law to Confirm the Proceedings of the Council Meeting Held on Wednesday, December 19, 2018. Motion No. C181219-2 Moved by Jermey, Seconded by Scott Be it resolved that By -Law No. 2018-114: Being a By -Law to Confirm the Proceedings of the Council Meeting Held on Wednesday, December 19, 2018, be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor. 6. Adjournment: a) Motion to Adjourn Motion No. C181219-3 Moved by Greenlaw, Seconded Be it resolved that we do now adjourn at 7:17 p.m. Refreshments were served. 10 Mayor, H.S. Hughes Clerk, Karen Way Carried. Carried. Page 3of3 Page 42 of 445 I 6.a) Correspondence received re: Letter of Appreciation to Township of 0... ,�Uishing you a little wonder in each moment and a lot of warmth all through your holidays. —I ' clr k you Or- every i p my yov do vs and the c"Inunt � y Wt art fareiler &r"k),W iqir yv✓r l elP ,n rPscv�'ny my d J u4sh;n� y ,, a „may I ro C aI r �J P aea` Sao age 43 of 445 8.a) 9:00 a.m. Dr. Si Lowry, Prp-1 Ffr•r�h.,r, t r. rl�ai,. ? r�r ger, uest for Deputation Before CouncillComm�'ttee Any written or electronic submissions and background information for consideration by Council/ Committee must be submitted to the Clerk by 9:00 a.m. i calendar days prior to the preferred meeting. Electronic submissions should be submitted in Microsoft PowerPoint /Microsoft Word format. Preferred Meeting and Date: 19 Dec 2018 as suggested by Mayor H Hughes I am requesting deputation to speak: a) ❑ on my own behalf; or b) 0 on behalf of a group/organization; please state name below. By stating the group/organization name below, you confirm that you are duly authorized to act on behalf of the identified group/ organization and that the group/organization hereby gives its approval for you to act on this matter. Co -Chair for the Mariposa House Hospice would like to use: ❑ projector ❑ laptop Name(s) of Speaker(s) A deputation wishing to appear before Council/Committee shall be limited to no more than two (2) speakers with a total speaking time of not more than ten (10) minutes. Name: ❑r Si Lowry Name: Have you presented a deputation previously on this matter? 0 Yes ❑1■ No Subject of Presentation Please describe below, the subject matter of the requested presentation in sufficient detail, to provide the Township a means to determine its content and to assess its relative priority to other requests for presentation. weight will be given to those requests that provide more detailed descriptions of the content of the presentation, particularly defining how the subject matter aligns with Council's Mandate. Looking for support from QroMedonte for our 5 bed Residential Hospice starting construction now and expecting occupanct with patients in the Fall 2019. Please identify the type of action you are seeking of CouncillCommittee on this issue. 0 No Action, e.g., an awareness of topic or organization. F To Request Action. Please describe in detail. Request that Council donate $50,000 over 4 years to fund the capital costs as part of our 3.5 million dollar campaign. If you are requesting action, have you been in contact with a staff member to seek a resolution with regard to this matter? ❑■ Yes ❑ No If yes, who were you in contact with? Mayor Harry Hughes Page 44 of 445 8.a) 9:00 a.m. Dr. Si Lowry, Co -Chair, Mariposa House Hospice re: Reques... -2- Reason why this presentation is important to Council and to the municipality: Residents of Oro Medonte will be able to access hospice beds for end of life care at no cost to themselves, close to home for their families and doctors . Orilla and surrounding area are the only ones in Simcoe County without a residential hospice and the need is over -whelming. Date of Request: 12 Dec 2018 Name of Requestor: Dr Si Lowry Address: 40 O'Brien St, Orillia Ont, L3V 5S3 Telephone. - 705 -327-3893 Email:Jbldr.2381 a@gmail.com Fax: 795-327-7875 Note: Additional material may be circulated 1 presented at the time of the deputation. If you intend to include handouts or a presentation using electronic devices, any material will be attached to the public agenda. Please bring fifteen (15) hard copies of any additional material. It is the responsibility of the presenter to ensure that they have received consent for any third party information. Scheduling will be at the discretion of the Clerk, and will be confirmed no later than the 111 business day of the week of the meeting. There are no guarantees that by requesting a certain date(s) your deputation will be accepted, as prior commitments may make it necessary to schedule an alternate date suggested by the Clerk. Please email your request to deputation@oro-medonte.ca The Clerk's Office will confirm receipt of the request, however if you do not receive a return email, please contact the Clerk's Office 5 days after the request is submitted. Personal information on this form is collected under the legal authority of the Municipal Act, S.O. 2001, c.25 as amended. The information is collected and maintained for the purpose of creating a record that is available to the general public pursuant to 'Section 27 of the Municipal Freedom of Information and Protection of Privacy Act. Questions about this collection should be directed to the Clerk's Office, The Corporation of the Township of Uro-Medonte, 148 Line 7 south, Oro-Medonte, Ontario, LOL 2EO. 1ul2ulb Page 45 of 445 Orilliasaes. PHYSICIAN RECMIThIEN r & RETENTION oris • o mega -.11vk wi- d Wdum Presentation to Orommedonte January 9, 2019 A ZR OL 0 a Orilliasaes. PHYSICIAN RECMIThIEN r & RETENTION oris • o mega -.11vk wi- d wom Why fund physician recruitment? A N O QD Q (D (D cn (D DJ O ZR a 00 0 0 ri IIi a arez PHYSICIAN PEA. ?UITMEN-& RE-ENTION 4ril ' Or4 R ?" C —.11vk -dmf d W Orr ■ Because the health and well-being of your community is important to you. ■ Access to local primary and specialty care is important to you. ■ Economic development and population growth is important to the health of Oro- Medonte. 1 N O cn o� CD 0 OL 0 a Orilliasaes. PHYSICIAN RECMIThIEN r & RETENTION oris • o mega -.11vk wi- d Wdum Investment ■ Your investment in health care, markets the municipality as appealing to investors and new residents; a key quality -of -life component 0 N O Q (D (D cn (D 5D 0 CD 0 OL 0 a Physician Recruitment = Economic Impact = 25-30 Nurses (office) 20 = Physicians10 Nurses (program) � = 96 Jobs (ED Multiplier 2.4*40) Full time residents - $65,000 each per year earned in our community, not in an academic centre %10 a 0 ri I I i a *-areza' PHYSICIAN PEA. ?UITMEN-& RE-ENTION 4ril ' Or4 R ?" C -.11vk wi-I d Wow Vision Statement ■ The OAPRRC connects area residents to comprehensive medical care, by encouraging family physicians and specialists to establish and maintain their practice in our area. 1 a Cn N 0 Orilliasaes. PHYSICIAN PEA. ?UITMEN—& RE-ENTION 4ril ' Or4 R ?" C —.11vk -dmf d W'Orr L. Objectives ■ Promoting unique work opportunities and an appealing four -season lifestyle community ■ Retention support to physicians through community outreach, integration and recognition N O Q (D (D cn 5D o� 0 ZR CD OL 0 a Orilliasaes. PHYSICIAN PEA. ?UITMEN-& RE-ENTION 4ril ' Or4 R ?" C —.11vk -dmf d W Urr L. Recruiting 2018/19 Family Physicians: ■ One recruited ■ Three candidates currently locuming; plus two completing FM residency at OSMH Specialists: ■ Six specialists recruited; ten specialist recruitments underway N O Q (D W 0 CD 0 GL 0 a Orilliasaes. PHYSICIAN PEA. ?UITMEN-& RE-ENTION 4ril ' Or4 R ?" C -.11vk -dmf d Wow L. Achievements ■ Since 2010 OAPRRC has recruited 19 family physicians; all retained ■ Our committee is highly regarded across the province for our success ■ Assisted the Hospital in the recruitment of 36 specialists; further reducing need to travel for specialty care 1 a Orilliasaes. PHYSICIAN PEA. ?UIThIEN-& RE-ENTION 4ril ' Or4 R ?" C —.11vk -dmf d W Orr L. Retention ■ Honouring our local doctors; acknowledging clinical and leadership excellence ■ Encouraging community involvement; collegial environment ■ Fellowship through support for Continuing Medical Education; lunch and learn guest speakers and case study presentations ZR CD OL 0 a 0 ri I I iaar�ee PHYSICIAN PEA. ?UITMEN-& RE-ENTION 4ril ' Or4 R ?" C -.11vk -dmf d Wow Mentoring ■ Annual MD2B Day to encourage local students to consider a career in medicine ■ Physician education programming; local doctors provided 1717 teaching days to 70 medical trainees and residents in past year ■ Program identifies potential candidates 1 a Orilliasaes. PHYSICIAN PEA. ?UITMEN-& RE-ENTION 4ril ' Or4 R ?" C —.11vk -dmf d W Orr L. Marketing ■ Provided community welcome and orientation to 70 medical trainees ■ Provided community tours to physician candidates ■ Physician job postings include highlights of area; provincial and national reach N O Q (D cn 0 CD 0 OL 0 a Cn OD 0 Orilliasaes. PHYSICIAN PEA. ?UITMEN—& RE-ENTION 4ril ' Or4 R ?" C —.11vk -dmf d W Orr L. Advocacy Special Projects ■ Advocated to LHIN to improve local access to ophthalmology services by increasing funding for cataract surgeries ■ Involvement with Senior Clinic resulted in recruitment (geriatrician) 1 a 0 Orilliasaes. PHYSICIAN PEA. ?UITMEN—& RE-ENTION 4ril ' Or4 R ?" C -.11vk -dmf d Wow L. Fundraising Annual event Winter Wonderland of Epicurean Delights held each February to augment municipal funds; leveraging capacity for new projects; 2018 net proceeds $21,500 1 a 0 Orilliaaaes. PHYSICIAN PEA. ?UIThIEN-& RE-ENTION 4ril ' Or4 R ?" C -.11vk -dmf d Wow L. Challenges ■ Managed entry set us back two years; although we recruited to replace retiring physicians, no net gain ■ Unattached population continued to grow ■ 86.4% of new physicians are assuming a practice rather than building new one ■ Only 6.2% choosing rural practice; remaining out of country or not linked (Canadian Post MD Education Registry) 1 N O Q cn 0 0 zT CD zT QL zT 0 A Orilliasaes. PHYSICIAN RECMIThIEN r & RETENTION oris • o mega -.11vk wi- d wdum We request your continued funding support of $10,000 for physician recruitment A ZR a Orilliasaes. PHYSICIAN RECMIThIEN r & RETENTION oris • o mega -.11vk wi- d Wdum Quest,ions? A ZR A CD w 0 h • c0 Barrie Area N O PHYSICIAN RECRUITMENT (D - Physician Recruitment Update CD W CD Township of Oro-Medonte o January 9, 2019 (n 0 Presented by: CD Stu Murdoch, MD, CCFP, FCFP CD Brittany Thompson (Peterson), Physician Recruitment Coordinator zT 0 A What is BAPR and who funds it? o Family Medicine Recruitment o Specialist Recruitment Funding Partners o Township of Oro-Medonte o Township of Springwater o Town of Innisfil o City of Barrie CD o Royal Victoria Regional Health Centre O (3l Lonc Mi Lake ED M[Saint Louis 0 Orillia Athed 19 z fel aoo Horseshoe Valley s7 Nawkne Q Oro Station � ag Midhurst — 5 <s ss x5 Shanty ay tea® Barrie iewrater Beach 27 Orr Lake Mt Saint Louis E Imvale nwood each aco Horseshoe valley 3 Craighurst !aleza Minesing Midhurst _rs 2� 1.0 d3 '33 Barrie cw Lowell A-0 N O Y Bay CL (mmQ `V U) F,neignis ss L�zj Shanty Bay 0 LJ Barrie A Innisfil =Y, C� Innisfil 39 d Gilford Eca& Coulson's Hill C Q A What have our successes been in 2018? Since September 2, 2017, BAPR has successfully recruited.- New ecruited: New Family Physicians to the Barrie Area New Specialists to Royal Victoria Regional Health Centre o BAPR has facilitated Site Visits to prospective physicians 0 What has our Family Medicine Recruitment Success Been Since 2012? Since 2012 Barrie Area Physician Recruitment has successfully recruited 57 Family Physicians. Based on the Barrie Community Family Health Teams (BCFHT) average patient roster per physician of 1,600 patients, we have eliminated 91,200 local residents from loosing their family physician and/or securing a new physician. 0 2018 Physician Recruitment Highlights o 9 Family Physicians took over retiring Physicians practices (15, 377 patients) o Geriatric Psychiatry o Respirology o Benign Hematology o Obstetrics o Gynecologic Oncology o Interventional and Clinical Cardiology CD 0 h IV A N O CL I 0 0 JZ37 3* 0L 0 A Family Medicine Teaching U ZATJ : l The Family Medicine Teaching Unit, an official teaching site of the University of Toronto, Department of Family and Community Medicine welcomes 9 new residents every July. FMTU Recruitment by the Stats Since 2011 the FMTU has graduated cohorts of Family Physicians, Family Physicians, Barrie Area Physician Recruitment has successfull These physicians are practicing in a variety of settings within the Barrie Area: o Family Physician Offices o Family Medicine/Hospitalist Medicine o Obstetrics o Emergency Medicine v c� CD rn 0 UNIVFRSITY OF TORONTO Residents in total A "The Canadian health care sector is a major source of spending for governments. Yet, it is also an important drive of economic growth — a perspective overlooked. As such, it should be considered both as an integral part of the Canadian economy and as a sector that can help drive economic growth and generate additional wealth for Canadians" - Conference Board of Canada, 2013 Economic Benefits of Physicians O 0 Cn 20 Physicians 25-3 0 Nurses (Office) 10 Nurses (Program) 4 0 Administrators $7-1.0 Million back into our Economy annually N O O Q CD v CD w CD CD o' D Cn0 CO zT CD CD n zT OL 0 a Economic Benefit of Physicians Province of Ontario Physicians • wages and Salaries • Equipment • Office Supplies • Rent • Output • GDP • Employment • Tax Revenue Ontario Medical Review, 2013 0 a What are our Recruitment Needs for the Future?0 N 0 Community Oro-Medonte Innisfil Springwater 211036 1411430 361566 191059 378.7 2,538.8 658.3 343.0 ✓ According to Statistics Canada the growth rate was 1.8% which is the highest it has been in 28 years ✓ 20 Family Physicians over the age of 60 within the FHO which amounts to over 32,000 patients rostered ✓ With high growth rates, the number of residents without a local family physician continues to increase a BAPR Funding Request Barrie Area Physician Recruitment kindly requests the financial support in the amount of $14,500 from the Township of Oro-Medonte to help further our initiatives. %-0 N O O Q CQ CD Co CD CU 0 0 CU zT CD Co OL 0 a Barris AreaiD 0 PHYSICIAN RECRUITMENT CO Thank -you for your consideration and continued support! 0 a Proposed 2019 N O --l.(D ) (DD rl Tawaship of f(' SlJ January 9, 2019 D Cn 0 �. Lake Simcoe Region conservation authority ELL- _ to CD 0 rn n v 1a v 0 1 a Member of Conservation Ontario Our Shared Geography and Partnership . • 67 years conserving and .Y restoring the Lake Simcoe watershed 1s TnSf, `D Orv-Med�nre' cn a.w.� • Watershed is 3400 sq. km and : ' Lake Tiiarah KAVJ,= Sinwoe spans 20 municipalities - Georgmof load Georgina U) �p CITY F F � Island • 1 land Jurisdiction covers all but the Snawelstand TmPm of t 4y " Innisfil,! ?Town of� City of Orillia 7 Georgina 18 Boa rd members who a re- — REGI° �� 6A ITY f dbl 4 V - appointed in 4 -year cycle by 9 EStGiwin, M7 0 . . . . y t !l REGIONAL M ,f (CI ALITY Qr member municipalities ur*--,vvi* New ar Wh tthurch • One of the fastest growing�t��"� { , to of 1 4 Toa ipS of PEur 3 r t -� areas in Ontario� o C) 2 Lake Simcoe Region Conservation Authority ImplementingourStrategicPlan (D N O • LS RCA's Strategic Plan "Vision to Action, 9 0 Q Action to Results" was completed and approved in July 2016�(D si • The Plan contains 4 major goals, 9 outcomes and 42 individual activities � / o 201 • Much of the strategy was enabling, Srrat.,.6-2020 "S'°" �� Plan CD resulting in the creation of new AR,°"T°REQ'°s oerational programs p p g Currently we have completed or have substantially completed 30 activities 0 03 Lake Simcoe Region Conservation Authority Lake Simcoe Region conservation authority Our Vision ... is for a thriving environment that inspires and sustains us for generations to come. Our Mission ... is to work with our I community to protect CD and restore Lake Simcoe co by leading research, policy and action. Our Commitmentco v Create a Safer, Healthier, Livablio! CD cn Gain Improved Knowledge & v. 0 Increase Certainty N 0 Watershed Create a Connected & Engagedii Watershed Community Become a Stronger and more Valued Organization � Q v 0 �4 Lake Simcoe Region Conservation Authority A Safer, Healthier and livable Watershed ✓ Salt Management Strategy ✓ Carbon Reduction Strategy ✓ Land Acquisition and Ilicr►ncitinn Ctr�tors�i Effects of planting TREES 39r065& SHRUBS 56kcRES 2.1 7million 875 tonnes of Increased LITRES of RAIN cot/YR lei FOREST s RUN—OFF Ii. N O Q U) O Carbon Reduction Strategy A fou Car r reducing LSRCA's • ^ u 1 `o- nsM1'k • W eenhoruse Ges emissions • ry _ ks "+ s � � f • Conservation �V D:�i9 A Safer, Healthier and livable Watershed ✓ Natural Heritage Restoration Strategy ✓ Offsetting Programs (Phosphorus, Ecological, Water Balance) ✓ Creation of the Restoration Services Division '18 STREAM PROJECT I 00 0 D WAM 0 D Cn PHOSPHORUS ,-I.. PER YEAR ID REDU C EG Lake Simcoe Region Conservation Authority Increasing Knowledge and C(0 N O Open data access through a data portal ✓ Partner and collaborate to address knowledge a training gsand provide p p gch 0 Q - Cn 00000 Pe- DATA e [BATA POINTS COLLECTEDYEAR" _ (. from samples °0 mate per yea r �. 7 650 different Q stations & g27locations steam ACROSS Ss flow4o � 14gauges parameters o 0 7 Lake Simcoe Region Conservation Authority Q Increasing Knowledge and Certainty ✓ Report on environmental trends and changes occurring in the Lake Simcoe Watershed ✓ Developing a Climate Change Adaptation and Mitigation Strategy V r 00, N O h I N O 0 %waten l Ilkii�h� 1.l4 5—.# fts 6 C~vldon kam'nv !11 p,m.;A IM fgwt,p4-at ..,y of 11. �F LWl[! Of yn,r I -r % L*f J-a+yiH r150V(F{ - i�r•om N12 10 2016 T J C7 8 Lake Simcoe Region Conservation Authority Create a Connected & More Engaged co Watershed Community o v1 Enhance collaboration with our First Nations partners ✓ Identify opportunities for future partnerships and strengthen our relationship v ✓Focusing on Diversity & Inclusivity Y� �2- r 4r• �=iti �l, T YF. Q- 680 T TRAINING HOURScn FIRST NATI ONS CULTURE 600 1116 OF W STAFF ' participated ' RECONCILIATION E Lake Simcoe Region Conservation Authority Create a Connected & More Engaged Watershed Community ✓ Expanding the geographic and demographic reach of our education and outreach program 121929 REACH DPARTICIPANTS Outreach Education 1,357more Participation INCREASED STUDENTS ENGAGED SCANLON CREEK I 10 C NATURE CENTRE as of Oct'l8 I N O Q CQ t - n cn 3 Cn 0 Lake Simcoe Region Conservation Authority Be a Stronger, Valued Organ ✓ Harmonization improving service delivery, reduce process and promote partnerships ✓ Environmental Compliance Approvals ✓ Scanlon Creek Operations Centre ization co N O (HARMONIZATIOI%''I of SERVICES 7'CD SERVICEAREAS cn LEVERAGE 1 *4 Ratio 0 r rF I`l 00 cn� 0 OU Lake Simcoe Region Conservation Authority U53 Be a Stronger, Valued Organization iD N O co ✓ Talent Management and SOLAR PANEL... -.C: Staff Engagement ✓ Compensation Review ✓ Significant Operational Efficiencies (Savings) installed SAVES O tonne COIN i 0 4� i 17356 Q r -F =' photovoltaic cells 0 Lake Simcoe Region Conservation Authority LSRCXs History of Respecting the Taxpayer • 1% added for strategic initiatives • 1% added to cost for inflation if applicable • Reasonable economic adjustments for existing staff and compensation review • Developing a sustainable Asset Management Program N 0 Q 0 0 cn 0 D 0 D 0 0 l J kQ Lake Simcoe Region Conservation Authority Leveraging Your Funds — 2018 Budget 00 00 0 h UI Other Municipalities Provincial Federal Foundation si LSRCA Vol a) 0 1 C714 Lake Simcoe Region Conservation Authority c0 00 m 0 h .p UI Proposed Capital Budget 2019 r, 2 p of 1 2018 1 Township. L 2019 -A AL -A Corporate Governance $3,750 $3,865 $297,212 $301,077 Information Management 2,473 2,545 231,200 233,745 Ecological Management Ecosystem Science and Monitoring 5,761 5,890 543,277 549,167 Forestry Services 0 0 132,272 132,272 Restoration and Regeneration 6,523 7,398 803,403 810,801 Greenspace Maintenance and Management 498 503 316,997 317,500 Water Risk Management Flood Management 2,802 21841 289,128 291,969 Water Management/Restoration 2,680 2,707 343,356 346,063 Water Science and Monitoring 2,894 2,970 274,106 277,076 Watershed Studies and Strategies Climate Change 860 869 184,482 185,351 Watershed Subwatershed Planning 0 0 403,589 403,589 Research and Innovation 3,448 2,759 267,098 269,857 Planning &Development EMS Mapping 317 41,216 41,533 �31,689 $32,664 $4,127,331ir $4,160,000 Lake Simcoe Region Conservation Authority 2019 Investment in LSRCA@, $73,028 Total 2019 investment less than 2018 due to CVA and no additional ask for Scanlon Renovation I N O Q CQ CD CD cn CD v O' 3 Cn Lake Simcoe Region Conservation Authority 2018 Approved Base $40,585 $31,689 $6,464 $78,738 2019 Change �019 Proposed Budget "EL -221 $40,364 975 $32,664 -6,464 -5,710 $73,028 Total 2019 investment less than 2018 due to CVA and no additional ask for Scanlon Renovation I N O Q CQ CD CD cn CD v O' 3 Cn Lake Simcoe Region Conservation Authority What does Our Future Hold? • On track to completing the Strategic Plan by 2020 N 0 • Starting to realize the benefits of our new Restoration W Division —Offsetting Programs • Completed our 2019 Annual Operating Plan with a cn focus on Flood Relief and Climate Change v 0 • Building for our future —Infrastructure N 0 • Continue to respect the taxpayer +� Z37 00 v r+ O Lake Simcoe Region Conservation Authority Q - (c) CQ CD —1- T +T I CD cn Thank youcn = For more Information visit our website at www. L RCA. n . c S o a N � O Q'I Q SlJ r -r O C71 S Lake Simcoe Region Conservation Authority r { I 0 0" IMk Ire r '1 .1 � �k; • � � ; r' � �ri��l s 4r �-d r I 0 0 Ui NVCA - Role & Mandate • Created in 1960 • Provincial Conservation Authorities Act • Three Fundamental Principles: watershed jurisdiction, local -decision making, funding partnerships NVCA - Mission & Vision Innovative watershed management � supporting a healthy environment, communities and lifestyles Vision Working together to lead, promote, support and inspire innovative watershed management CD O Cn NVCA in Oro-Medonte Creating a healthy environment and communities through innovative watershed management , Orr Lake �e r r , , U , C^e � t 1 CgA Little Laker' � � f 012 Kilometres Nottawasaga Valley Watershed • 31700 km2 in size • Significant natural features include Oak Ridges Moraine, Niagara Escarpment, Minesing Wetlands and Georgian Bay In Oro-Medonte NVCA jurisdiction covers 430 km2 (73%) of township Lands draining into Sturgeon, Coulson & Willow creeks are in watershed F Lake Couchiching m 0 Bass, ke r, r r� LSRCA —^' akL' S tn7C,�' 012 Kilometres Nottawasaga Valley Watershed • 31700 km2 in size • Significant natural features include Oak Ridges Moraine, Niagara Escarpment, Minesing Wetlands and Georgian Bay In Oro-Medonte NVCA jurisdiction covers 430 km2 (73%) of township Lands draining into Sturgeon, Coulson & Willow creeks are in watershed m 0 UI Aligning our Common Goals Services for Oro-Medonte \ , 4 F: Source Water Planning & Regulation _ Flood & Low Water y Watershed Monitoring Stewardship Outdoor Education 2019 NVCA Budget Overview • $176,000 municipal levy increase across all watershed municipalities (as per board guidelines) • Total municipal levy contribution: $2.46 million • Total NVCA budget, all sources: $4.93 million 2019 Revenues ■ Levy - 49% ■Special Benefit Projects - 011/o Municipal Contributions - io/o ■ Municipal Project -RMO - 21116 Federal Funding - 0% Provincial Funding - 4% ■Grants written by NVCA - 5% ■ Revenue Generated by Authority - 28% ■Operational Reserves - 10/0 ■ Contributions - 9°/o 1 N 0 OL CD cn 0 (D (D n zr DJ DJ Q DJ zr O A v 0 O 0 U1 2019 NVCA Budget Overview Budget Pressures • 2018 Board -approved salary grid amendment; cost of $45,000 • Provincial MNRF transfer payment frozen at $188,490 - no increase since 1995 • $85,000 increase in wages/employment costs - 2.5% overall wage increase - Changes to CPP: $12,000 increase in employer costs • Insurance premiums & property taxes • Maintenance costs • Staffing pressures to increase our service delivery in planning and engineering A N O 0 0 cn 0 o� 0 ZT 0 CD 0 ZT GL 0 a v 0 0 2019 NVCA Budget Overview How are we addressing these pressures? • Staff continue to increase revenues with user fees and contributions, and decreased expenditures where possible • Add new engineer and junior planner to assist with the increasing workloads: — Volume of planning/permit applications: 0 1,209 in 2015 4 1,900 in 2017 • 100 active subdivision applications — Currently 1.5 engineering staff dedicated to review — New staff 4 improved level of service for planning and permit review 4 quicker turn -around times — Improved service will lead to increased user fees, which comprises 85% of planning revenues 1 N O 0 0 cn 0 o� 0 zT 0 CD zT GL 0 a v 0 N O V1 2019 NVCA Budget Overview Revenue Highlights Total Increase in Revenues of $180,799 • Levy Proposed - increased $176,000 • Municipal Project, RMO - decreased $20,000 • Provincial Grants - increased $76,000 • Federal Grants - decreased $209,000 • Contributions - increased $47,000 • User Fees - increased $115,000 1 N O co ch o� 0 zT CD 0 zr Q O a 2019 NVCA Budget Overview Expenditure Highlights Total Increase in Expenses - $180,799 (including wages) • Materials & Supplies/Project Costs - decreased $70,000 • Consultants - increased $5,000 • Transfer to Reserves - decreased $34,000 A N O ch o� 0 zT zr GL 0 a v 0 0 U1 2019 NVCA Budget Overview Oro-Medonte Portion of Proposed Operating Budget 2018 Approved Budget 2019 Proposed Increase Total 2019 Operating Budget Request Less Levy Rebate Taxes Paid to Municipality (2017) Net Operating Budget Request $176,700 $8,959 $185,659 $36,953 $912 $147,794 1 N O Co Q (D ch o� 0 zT CD 0 zr GL 0 a 2019 NVCA Budget Overview Impact on Oro-Medonte Budget NVCA 2019 Budget Request = $185,659 1.13% of Oro-Medonte Budget 2018 Municipal Budget = $16.5 million v CD 0 0 h 2019 NVCA Budget Overview Impact on Residents Two ways to look at levy distribution of NVCA budget: 1. By Oro-Medonte Population: - 2019 increase 4 57� per person increase 2. By Oro-Medonte CVA: - 2019 increase 4 3� decrease per $100K of CVA Budget Year CVA Levy Levy per $100K 2015 $ 31094,370,490 $ 162,592 $ 5.25 2016 $ 3,167,026,736 $ 168,304 $ 5.31 2017 $ 31217,076,989 $ 171,135 $ 5.32 2018 $ 31379,148,528 $ 176,700 $ 5.23 2019 $ 31571,071,458 $ 185,659 $ 5.20 v 0 0 UI 2019 NVCA Budget Overview 2019 Asset Management • Oro-Medonte opted to phase-in contributions to asset management over 4 years • 2019 asset management contribution: $9,794 Scheduled Capital Projects: • Improvements at New Lowell Conservation Area (from New Lowell reserve fund) • Computers and server upgrade • Dam safety review (one dam) • Parts replacement on watershed monitoring equipment • Groundwater monitoring well decommission and replacement of some level loggers • Replacement of car, ATV, brush mower and trailer v 0 0 00 0 Cn 2019 NVCA Budget Overview Total Request from Oro-Medonte 2018 Approved Budget 2019 Proposed Budget Difference $176,700 $6,464 $183,164 $185,659 $9,794 ( $195,453 (Costs do not reflect the levy rebate.) $12,289 v 0 0 0 U1 2019 NVCA Budget Overview Next Steps • Budget approved for circulation by NVCA Board of Directors • Currently circulated to municipalities for review. Typical 30 -day review period is extended this year due to municipal elections. • Final Budget Vote - March 22, 2019 O 0 UI Thank -you Questions? dhevenor@nvca.on.ca 705-424-1479 ext. 225 Budget documents available at nvca.on.ca A ZR OL 0 a �� 4�`��, � = =g� �� eve rn o u n • � .�. �.:1 I RM Edh nvi r Are socia - "ark h Al IL dr ,r _ .�+. •i �,,,�� r.._ --v a .. wi4` �.. • �._. - �'{ z . ,. ':�L#° �!�z�g°-_Y--7'n�'�''ti '"1're�+ � .- _w�— -. _ i. _ ,mac'.- •.' ._ R Township of Oro-Medonte Budget Request 2019 V ANdland va" rmW �� 0 R�r� Jfr rrrroc `'�il`IIi�llA"I' TOL,VNSHIPOF Severn GEORGIAN BAY .. ` Sound co N GEORGIAN BAY Watershed o Far lair" Cfl Cake SEVERN i2 SOUND t -Ji MDL N D + c r caFi SEVERN p TINY h :s } TAY j r t � NOTTAWASAGA r BAY 1 --� (D m Ors ORO-MEDONTE n N 5 ``-- Rnss >t� S.take ORILLIA • � 1 5 SPRINGWATER' km " Q J � ��t tat►�� n What is the Severn Sound Environmental Association (SSEA)? • Joint Municipal Service Board Est. 2009 (Municipal Act s.202) o GM reports to Board representing 8 Municipal members • Source Protection Authority (Ont. Clean WaterAct, 2006) VVV L7ov f0 Fl"11h Fj f--� yiw.' O. 4"" CfIna SSEA Mission.... We are committed to ensuring exceptional environmental quality and exemplary stewardship of the CD Severn Sound area through sound science, collaboration and partnerships. CIO Sa� 0 SSEA Office Located at 489 Finlayson St. in Port McNicoll 705-534-7283 www.severnsound.ca N O With the move came many Co changes to our organization including: cn • Treasury Services provided by Township of Tay (SSEA pays $30,000) o • New Email Address @severnsound.ca • New independent computer network CD • New Phone # • Storage space is still an issue aet� SQ Cn a� 1 Z)7 n U1 0 SSEA Services Environmental Monitoring Expert Data Collection & Analysis Report Writing Drinking Water Source Protection — Risk Management Services Municipal planning, policy review & advice Habitat & Natural Heritage Assessments Stewardship Project Development & Facilitation Tree planting & Seedling distribution Biological Expertise (incl. Invasive Species) Remedial Action Plan Commitments 1 N O CO ch o' 0 ZR CD OL 0 A m rn 0 U1 SSEA Activities in Oro-Medonte in 2018 Activity Twp Cost Twp Benefit Total Value Inland Lake Monitoring' (Bass Lake) $5,475 $34,480 $83,610 Tributary Monitoring: Water Quality (Hogg Ck, Sturgeon R, Coldwater R, North R) $0 $5,930 $38,330 Tributary Monitoring: Benthos (Coldwater R, Sturgeon R, North R, Bass Lake watershed) $0 $491000 $72,360 Climate Monitoring $0 $10,770 $36,780 Citizen Science (Ice Spotters, ShoreWatch) $0 $1,460 $7,240 Provincial Groundwater Monitoring Network $0 $23,050 $43,740 Tree Planting2 $0 $0 $21,740 Tree Distribution3 $0 $2,750 $14,920 Source Water Protection: Technical Support $0 $14,190 $127,750 Source Water Protection: Risk Management Services $4,500 $4,500 $89,000 Total, not including SSEA Operations,$9,975 $146,130 $535,470 SEA Operations 1 $56,008 1 1 $454,702 lincludes special sampling to support MOU requirements for 2018 2program is available in entire SSEA area; tree planting sites vary annually depending on landowner interest Sin -kind support from the Township for tree distribution 1 ZR (D CD n Q m 0 h The SSEA Team Julie Cayley 4 Executive erector B.Sc.; Trent U. P. Ag. F� Lex McPhail - IT Manager/ _ GIS Applications Specialist i.j� Terrain/Water Res. Tech., GIS App. Specialist; Sir Sandford Fleming College Michelle Hudolin - wetlands & Habitat Biologist B.Env.Sc.; U. of Guelph Certified Water Guide, Wetland Evaluator Trained in ELC, Wetland Restoration Carl Lesperance - VVatershed Monitoring Lead Env. Tech.; Georgian College B.Sc. (Env.); Royal Roads U. Robert Canning - Invasive Species Program Coordinator 2E, B.Sc.; Trent U. M.Sc. (Watershed Ecosystems); Trent U. Judy Hancock - freasurer CPA, CMA Business Administration; Ryerson Polytechnical Institute Aisha Chiandet - Water Scientist B.Env.Sc.; U. of Guelph M.Sc. (Watershed Ecosystems); Trent U. Paula Madill - Ecosystem Health Technologist Environmental Biol. Tech.; Canadore College Melissa Carruthers - Risk Management Official/Inspector Environmental Tech.; Niagara College MOECC RMO/RMI Training Seasonal Staff Special Contracts COOP Students Internships 1 ZR 2018 Twp of Oro-Medonte Activity Highlights DRINKIM6WA7iRj',�Qj,...,_ ��tarjo] C-0 SoURCIE PKC %-,th r. -3w. rwy Lh. M.— $—.w PKwwain ftni- IN) C) C-0 Q- (0 Approved South Georgian Bay Lake Simcoe U) Source Protection Plan Thos �acvmenl contains the cn Source Protection. Plans Far: - Lakn Sirmcov-- arw COL4hlehlno I Mar* River Source Prosection Area - Naltawasa0a Valley SLAIrLE Protection Area Sewem Sound Source Protection Asea Z37 CD Appruwifl 17al.42 2015 CIC-Chve, July I Amemied. `,day 14. 2015 CD Z37 0 m 0 h Field Monitoring • Streams — Invertebrate Surveys in Sturgeon River, North River (Bass Lake), and Coldwater River — Stream Temperature Monitoring Sturgeon River and Bass Lake Watershed — Provincial Water Quality Monitoring Network (PWQMN) _ Coldwater River • Provincial Groundwater Monitoring Network — New Rain Gauge — Sampled Wells — Downloaded water levels • Bass Lake Water Sampling — Biweekly sampling — Reporting and data processing 1 N O Q- cn 0 0 zT CD n zr Q- zT 0 n A Investing in the well being of Severn Sound SSEA 2017 Revenues $856,247 Interest 0.18 Federal Grants 3-56116 Provincial Grants 4.68% COMM Lin ityfPrivate 5.94% Projects Source Mater 9.45 Municipal Grants 15.04% 1 Municipal Care `07 2019 Core Funding from 8 Municipal o Partners $463,796 N Georgian Bay pringatercn Penetanuish+ene 0 Severn 0 $57,368 r* Oro-Medont iA Cil* -- 37 �r I A c� J � CD n iA Cil* -- 37 �r I A SSEA 2019 Request — Oro-Medonte • 2019 Budget Request $75,963 Operations Core Municipal Funding (Oro-Medonte share) • $57,368 — Risk Management Services • $4,,590 — Bass Lake Water Quality Survey (2019 portion of total two-year project cost) • $6,505 — Invasive species coordinator 2019 • $7,500 • Tree distribution program — $0, in-kind time from Township 1 N O_ O GL 0 (D U) 0 0 ZR 0 GL 0 v N N 0 Invasive Species Program Monitoring • Tracking 37 species of invasive plants, fish, insects and invertebrates A N O O Q (D (D cn (D DJ O Communication 0 • Engaged 2000 people at 45 events CD OL O Management • Removed 10,000 lbs of invasive plant material • Engaged 167 volunteers over 15 projects A 2018-19 SSEA WorkDlan Items • Implementation of SSEA Strategic Plan • Source Water Protection — incl. Risk Management Services • Habitat Assessment • Plan Input and Review • Stewardship Projects, Tree Planting and Tree Distribution • Monitoring — Climate, Streams, Groundwater, Benthic Invertebrates, Stream Temperature — Bass Lake reporting • Invasive Species Program — monitoring, management, and training — municipal Severn Sound Invasive Species Strategy (SSISS) Successful Partnerships _ Severn Sound Environmental Association y a "'r'R'.r Environment Environnement GPNAOA Canada Canada ' Fisheries and OceanRR�RRs Pkhes et Oo&ans 4 Canada Canada � �� 04 r...... r. h,, - i,,,' --'Ontario - n.. 14�:^rrsL•} ci {ILc Ei�4r°sur•=^�r,� { cts i°.iL , . °iii Parks PARKS Simcoe County 1) y,9 F'� ter* i astrrcr Scnoo+ aa+re b� kJ i��11{-�t � Minrelrl'nf � � x 1� ghculftire and F04� C©Um—.0 %MW OEOROI N `rY:.:ati�.,•�:.:.r. ``�`^^ Llkkl�T* YOUR COtteC .I—R II T.- 11VICOF s mil iTai�rt��ir � k�,� On arEVIAWY University rmrhrcmrra wade qe-, gr .wr.i �R....d ra�� Ecci •ecYsr•AMi. i indsor /V Le Caron ,fN > E IIT' f 81 1f • f 3 °i[t .r •,d„ ,. muskok lake Simcoe Region �[jU N�1 F*TwcraEWL LA'r f conservation authority n9.111JA A E ' k n ..? ✓ WWWWWA I=fWTu ks r NORTH SIAIGOE ! SIMC4E NQRD 4Sw5-111 YL•ce ...... oarnun�ryrmwr..cn.nioi:.ecei.,. 1�^rMICINGiNATER+E+! 4.rw.,aae7 ,5,a� 91drm� IFI([1TCCllf)h�i �'+ rx •••..-.•_.�•. ./ Saaauaaiee au eeveieppenama �mii�.cn,nr. •^h7'wiw r. ., ;. :s _r.if •••tet.-+ r. rr .:rr:. va. r� �r _ ��AA-- .03 COMM u n I L i e R•a• + -tom i j - % I]rafferin `aimcoe IMxM1aluJnroAad(�I� VI'F i .rr�r...r rrrwrr�o.r IYrr�Yr-armec-Tey Pun�L4.prirntwr <T � Cd11PC12rlr111'u r'�;', fnri :=Yelk�'a�lewa" A. 1e.i t •,. C'sum a^�iaiY AnnRt.ixyr MLDLIEE !CENTRE #Ili[illii {"C4 a• 4dR;7C4.., 1 :,euui r bass Lake -{' 4 gAss �4pE CpG� Ratepayers Association a l> Golder A �r� Laky R�I�pd�el� �s�o�i�II�D� �►�� r, a, INVADING SWIM ClimileChan r1r'913 2—Ea 5 Cl ?• �ii )� DRINK Q dliHl X11 4O orvrnRIO � a FISH .a. s. s� THE W. GAPMELD WESTON INVASIVE PLANT COUNCIL FOUNDATION -v. 1 N O_ GL (Q (D cn (D Z r -r - O Z3 zT (D C CD zr Sy Z3 Q Sy zr O A Tha -you! www.severnsound.ca Twitter: @SSEA—SSRAP A a N CD co cc ea Ithy...fo r �yond �- 0 CD zy CD IV, g ,r rr -� Bass Lake 9.a) 2019 Budget Presentations: Dr. Mathew Miller, Chair and Pat Thor, C... Severn Sound Environmental Association Strategic Plan - 2018 - 2023 Building An Environmental Legacy 9.a) 2019 Budget Presentations: Dr. Mathew Miller, Chair and Pat Thor, C... A Joint Message from the Executive Director & the Chair of the Board of Directors Our world is ever-changing. Today, we face challenges that we were unaware of even 10 years ago, we don't know what new challenges we will face in the next 10 years. The pace of change is relentless and yet, there is one aspect that remains constant: the environment upon which we depend has finite limits. For this reason alone, it is imperative that we build an environmental legacy that we can be proud of, that we leave Severn Sound better than we found it. There is a deep connection that exists between the human and natural worlds, and moreover there is a critical nexus between our own human health, of our communities and our economy, and the health of our environment. Improving the quality of the Severn Sound area, leaving a positive environmental legacy, defines our purpose and provides a critical frame for the work that we do at the Severn Sound Environmental Association (SSEA). We have had tremendous success in improving the water quality of Severn Sound. Our success in large measure comes from an innovative and collaborative governance model that has, since its inception, focused on partnerships and producing results. This combined with our dedicated team of expert staff has allowed us and our partners, to be champions for Severn Sound. This Strategic Plan sets a course of action for the SSEA. It identifies the critical priorities that will guide our work for the next five-year period and beyond. Our individual and collective efforts, our actions will be focused on making a difference in our world. This Strategic Plan represents our blueprint - our plan of action. It strategically identifies the decisions that we believe will allow us to shape our future. In the pages that follow, you will see that we are aligning ourselves to be adaptive and to make a difference. We invite you to be part of the positive changes that will continue to shape Severn Sound, and our organization. We invite you to work with us to build an environmental legacy that we are all proud of. We look forward to working with you. Julie Cayley Executive Director, SSEA 9ephe'n Walma Chair, SSEA Board of Directors Deputy Mayor, Township of Tiny Strategic Plan - 2018-2023 Page 127 of 445 9.a) 2019 Budget Presentations: Dr. Mathew Miller, Chair and Pat Thor, C... Who Are We? Severn Sound Environmental Association: A Brief History of our Organization Severn Sound Environmental Association (SSEA) is the organization dedicated to the management, monitoring and stewardship of the Severn Sound area. Concerned with wise stewardship and environmental quality, our roots date back to 1997 when we were established as a federal, provincial and municipal partnership to support the completion of the Severn Sound Remedial Action Plan (SSRAP), and to oversee its implementation. The SSEA has remained steadfast in its focus, and true to its original mandate. That said, we have continued to evolve. Our structure as a Joint Municipal Services Board is unique. We have remained a local, community-based environmental organization in the Severn Sound watershed and, with sound science, we continue to `act as a neutral informed voice', building partnerships, creating connections and collaborating on projects and initiatives all designed to improve the environmental quality of the Severn Sound watershed. Working with others, we have been successful in having the Severn Sound area delisted as an Area of Concern. We continue to monitor water quality, fish and habitat and our efforts with others have resulted in extensive tree plantings, land stewardship, erosion control and source water protection initiatives all designed to leave a lasting and improved environmental legacy for the next generation. Severn Sound is a group of bays covering approximately 730 km2 in southeastern Georgian Bay, Lake Huron. The Severn Sound watershed covers an area of approximately 7000 km2 made up of small urban and rural areas with pressure from urban growth south of its border and a population that triples in size in the summer. SSEA... Keeping Severn Sound healthy ... for the next generation and beyond 21 Severn Sound Environmental Association el, Page 128 of 445 �.r 9.a) 2019 Budget Presentations: Dr. Mathew Miller, Chair and Pat Thor, C... What Do We Do? Environmental Monitoring Expert Data Collection & Analysis Report Writing Drinking Water Source Protection - Risk Management Services Municipal planning & policy review & advice Habitat & Natural Heritage Assessments Stewardship Project Development & Facilitation Tree planting & Seedling distribution Biological Expertise (incl. Invasive Species) Remedial Action Plan Commitments Strategic Plan - 2018-2023 3 Page 129 of 445 t' 9.a) 2019 Budget Presentations: Dr. Mathew Miller, Chair and Pat Thor, C...( Our Vision We see the future... Severn Sound will be C the most resilient and thriving_ C Great Lakes watershed. SSEA Member Municipalities GSC( a��, Legend Inland Qi •*^ , y r + lova Subwatershed Lake l 0vs Inland (F tok `yet Municipality Marsh GEORGIAN �5ti<'`` {��' Q _ BAY Tw°P. °Seg 5`O'o° MEMBER GoarL� Watercourse Lr PENETANGUISHENE SEVERN if Lafontaine Creek C rM'ILAND North C Copeland .yk":�\-`- 1, - River _ Creek 1.� C Hogg Nottawasaga Creek TAY Bay TINY rl+ Produced by the SSEA with data Sturgeon y �� supplied In part from the County of River �® c Slmcoe the Ontario Ministry of u Natural Resources and Forestry IG u Queen's Punter 2D18) and under Coldwater o (� License with members of the Ontario River U Geospahal Data Exchange 2098 4 (� m '4 Wye River SPRINQ ATER ORO_MEDONTE c C 9a C�a5aor t �inm lice At axm V Our Mission C C At Severn Sound Environmental Association, we are c_ committed to ensuring exceptional environmental quality c C. and exemplary stewardship of the Severn Sound area C through sound science, collaboration and partnerships. C C- .C.4C - 4 1 Severn Sound Environmental Association C_. Page 130 of 445 C - r, 9.a) 2019 Budget Presentations: Dr. Mathew Miller, Chair and Pat Thor, C... Our Corporate Values Statement At SSEA, we value and honour our history - it defines who we are and how we have evolved. At the same time, we are responsive and reflective, and we consistently look to the horizon to build resilience and to anticipate change. At the 'heart of SSEA', is our commitment to our Corporate Core Values which guide us in all our actions, and all our interactions. Honesty & Integrity: We are an open and transparent organization that operates with impeccable integrity in all aspects of our work. We offer neutral, objective and fact -based technical expertise and sound scientific evidence and information. Exceptional Service: We are creative and innovative, and we are committed to consistently provide service that is professional, responsive, relevant and timely. Accountability: We are fiscally responsible, accountable and sustainable and we provide well-recognized and value-added services. We are responsible for taking action, and for the actions we take. Respect & Responsibility: We work with other stewards to build respect and a sense of shared ownership across the Severn Sound area. Severn Sound belongs to all of us. Teamwork: We value the wisdom, knowledge and contributions of our staff, our Board, our partners and our community. We make a great team. Strategic Plan - 2018-2023 I 5 Page 131 of 445 9.a) 2019 Budget Presentations: Dr. Mathew Miller, Chair and Pat Thor, C... Goals THE SSEA... A service -driven, results -focused organization offering leading-edge scientific expertise. We are working in collaboration with our partners and stewards to improve knowledge and understanding across the Severn Sound area. Together, we are building an environmental legacy by improving Severn Sound to leave it in better condition for the next generation. �7 I Severn Sound Environmental Association Page 132 of 445 1 J 9.a) 2019 Budget Presentations- Dr. Mathew Miller, Chair and Pat Thor, C... Gaal 1: Sound Science 4- 0 • More knowledge and information is obtained about Severn Sound • The "state of" the watershed is better understood • Technical expertise is continually refined • Information gaps are filled • The environment, including water quality, improves Priority Actions Wdress • Establish a Scientific Advisory Team to review science projects and establish priorities. Priority & • Establish priorities and address legacy issues (e.g. restoration of walleye fishery, managing Legacy Issues nutrients) • Establish a Great Lakes Centre of Excellence (e.g. research portal/hub and information repository) • Address new 'chemicals of concern' (COC)/emerging contaminants (ECs) (i.e. Strategy/inventory) ,Knowledge &,w� • Invasive Species monitoring and management - • Habitat and natural heritage evaluations to assess current conditions/identify opportunities • Continue the commitment to current monitoring programs (PWQMN, PGMN, stream invertebrate communities, Severn Sound and inland lake water quality) • Identify streamlining opportunities to ensure SSEA is measuring the right things, in the right places, at the right time • Track trends to anticipate emerging changes/ challenges • Continue to commit to sharing information and progress by reporting on results (e.g. State of the 7 Bays Reports) • Continue to offer exceptional service as the Source Protection Authority for Severn Sound • Develop Municipal Guidelines (e.g. natural plantings) for Plan Input & Review Build• Climate Change Adaptation and Planning Resilience+ Continue and evaluate tree seedling distribution and tree planting, invasive species management Across Severn and Yellow Fish Road TM programs Sound• Work with partners to develop a water quality/environment state of index for Severn Sound • Continue to provide planning and policy advice to municipal decision makers • Reduce nitrates in groundwater in Issue Contributing Areas ornmit to• Conduct a needs assessment to identify key data parameters not currently being assessed (e.g. snow, soil substrate) and develop methods to collect this critical information [Pilling Knowledge Explore opportunities to enhance expertise in emerging areas (e.g. stormwater management, Gaps hydrogeology, land use planning, fisheries, Species At Risk) • Identify research opportunities (e.g. Natural Heritage, Ecological Economics & Natural Capital, microplastics) • Stay on top of new and emerging issues/opportunities/connections (human health connections, emerging contaminants, etc.) Strategic Plan - 2018-2423 Page 133 of 445 9.a) 2019 Budget Presentations- Dr. Mathew Miller, Chair and Pat Thor, C... Goal 2: Supportive Partnerships Priorities & © G� C��rnrl MM&INIfe Key Outcomes: • Partners are better engaged, more informed and empowered to take action • Resources are leveraged and are in alignment • More `on -the --ground' results are realized • Knowledge is shared • SSEA is known broadly as a `Partner of Choice' Priority Actions • Strengthen the relationship with municipal partners by regularly convening a CAOs Round Table to discuss watershed -based issues and opportunities of interest to all • Reconvene the Planning Directors meetings to identify existing and emerging issues of environmental concern across the watershed • Work with academia to develop a curriculum -connected Education Strategy to promote ecological literacy (e.g. A Watershed Textbook) • Re-engage the rural agricultural community • Identify opportunities to bring Board, staff and alumni together to create a Connected Cadre of Champions • Strengthen & build relationships for the implementation of Part IV of the Clean Water Act • Convene conversations with Francophone, Metis and First Nation communities to identify opportunities to work more closely together on initiatives that are of mutual interest and benefit • Meet with the County of Simcoe and District of Muskoka and explore opportunities to strengthen the relationship • Complete a stakeholder map to identify potential new partnership opportunities across the watershed and beyond (e.g. Health Unit, schools, etc.) • Explore opportunities to collaborate with the arts and culture community across the watershed to build ecological literacy and interest in Severn Sound • • Work with partners to identify new opportunities for landowners to support the management of invasive species • Investigate opportunities for early intervention to support landowner and partner efforts designed to improve environmental quality (e.g. reintroduction of Well Aware, Natural Shorelines, Stormwater management and Low Impact Design, soil health) • Develop a Volunteer Strategy (incl, school co-ops) • Explore opportunities to improve water & land stewardship ISevern Sound Environmental Association Page 134 of 445 9.a) 2019 Budget Presentations: Dr. Mathew Miller, Chair and Pat Thor, C... Goal 3: An Engaged & Informed Community Education, Better More interestedCommunication understandinginformed][An empowered& Outreach communitommunity • More people are connected to the Severn Sound watershed • Better understanding of the issues facing Severn Sound • SSEA is more visible and better understood • People are engaged Priority Actions " • Develop a Public & Stakeholder Communications and Engagement Strategy • Develop an 'Outreach Program/Curriculum' with partners, identifying potential topics of priority and develop a roster of public workshops and/or educational events including webinars and videos (e.g. Species At Risk, Natural Heritage Value, Invasive Species) • Develop and deliver a Board Orientation Program for new members • Develop and deliver an SSEA Orientation Program for Municipal Councils • Develop a Branding Strategy for SSEA to create commitment to and increased understanding of the organization • Develop a calendar of community-based events across the watershed and identify opportunities for SSEA `Pop Up Events' to enhance profile and visibility • Make regular presentations to watershed municipalities to document value-added SSEA-driven and supported services and projects in their respective jurisdiction • Work with partners to develop a Citizen Science Strategy • • Complete a best practice review of other jurisdictions to identify exemplary outreach, education, communication and marketing initiatives (e.g. Evidence for Democracy) • Explore partnership to establish a Great Lakes Centre of Excellence (education/outreach/action) Strategic Plan - 2018-2023 Page 135 of 445 9.a) 2019 Budget Presentations: Dr. Mathew Miller, Chair and Pat Thor, C... Goal 4: An Exceptional organization Public & Dedicated & A healthy Stakeholder organizational commited Stability Severn Support resources Sound • Universally respected by clients and partners • Well-run and well-managed organization • To be known as a partner of choice and an employer of choice • Use technology to full advantage by identifying opportunities to modernize services . - in order to offer full access to partners and clients full access (e.g. 24/7 access) to critical services) • Secure organizational independence through the establishment of a'permanent home' for SSEA Identify and implement opportunities to ensure funding for SSEA is secure and sustainable over the long-term • Explore grant opportunities for SSEA, and for SSEA in partnership with others • Review Fee Structure to ensure it is 100% cast -recoverable • Review & update Board Governance • Review & update internal SSEA Governance .. • Conduct an SSEA Governance Review in anticipation of the 2020 Financial Agreement - . Renewal • Complete a Board & Staff 'Team' Evaluation • Explore opportunities to enhance public and stakeholder representation in current governance model • Explore opportunities for greater alignment with Sustainable Severn Sound • Develop and implement standardized reporting formats . - • Develop an HR Recruitment and Retention Strategy - • Develop a Succession Plan • Explore opportunities to increase internal capacity through co-ops, internships and partnerships • Standardize HR processes and procedures • Develop standardized Performance Appraisal process and protocols • Review pay grade to implement pay grid and equity across the organization • Develop Staff Training Needs Assessment & Staff Development Program to deliver Core Competencies & leadership development �10 Severn Sound Environmental Association Page 136 of 445 9.a) 2019 Budget Presentations: Dr. Mathew Miller, Chair and Pat Thor, C... Advancing Our Strategic Plan & Measuring Success Winston Churchill once said, "to improve is to change, to be perfect is to change often.'" This Strategic Pian is our blueprint for change. We view this as a living, evolving document that must be reviewed - and revised - to ensure it remains current. SSEA will review this Strategic Plan annually, with a view to turning our strategy into reality at the departmental level. We will develop our Operational Plans based on this document and we will develop and report on benchmarks that track our success. Any staff reports that proceed to our Board will be required to identify the connection to the Strategic Plan, its vision, and its goals. Every year, we will prepare and present an Annual Report on Strategic Plan implementation to our Board of Directors. We will share the Annual Reporting with our community members and our partners so that you can follow along on our journey or, better yet, walk our strategic path with us. This document represents our collective plan for action. It is our strategic plan for the next five-year period and beyond. Making Severn Sound exceptional... one step at a time. J J Strategic Plan - 2018-2023 1 ,J Page 137 of 445 9.a) 2019 Budget Presentations: Dr. Mathew Miller, Chair and Pat Thor, C... To Contact SSEA Severn Sound Environmental Association 489 Finlayson St, PO Box 460, Port McNicoll, ON LOK 1RO P (705) 534-7283 1 Fax (705) 534-7459 Email: sseainfo@severnsound.ca Website: www.severnsound.ca Twitter: @SSEA_SSRAP � - � •- -.ice_. _ «J ti %ental Acknowledgments: Thank you to Karen Wianecki, Director of Practice, Planning Solutions Inc. for her support and expertise in helping lead this process with SSEA. Also, to the SSEA staff and Board for their enthusiasm and expertise and the early thought leaders who's input provided the starting framework for this strategic plan renewal. This Strategic Pian is Proudly Funded in part by the County of Simcoe. ._ ��•} _ ... . it `.4L Li 'r f. r� 1-191, • �'• fir. � i .4 t«'xx'i�, �• �' .� pp 'r VMw Ip � f `7 ,a,w J -may Vex.. , AE '_ 1 �. � ` '.�.`•,` �.• o Over 20 Years of Successful Partnerships • i '1�•i� . _ t t y: ,' �- _ .w-t� yy tie -.y -t., .�v. _ y,.,.� � 1. - �^- 9.a) 2019 Budget Presentations: Dr. Mathew Miller, Chair and Pat Thor, C... Severn Sound Environmental Association 2017 Annual Report The mission: "To sustain environmental quality and to ensure continued protection through implementing a legacy of wise stewardship of Severn Sound and its tributaries". Currently working in partnership with nine municipalities in the watershed, along with local organizations and individuals, the Severn Sound Environmental Association continues to ensure the ongoing protection of our watershed and ecosystem. TABLE OF CONTENTS • Chair and Executive Director Messages • Board of Directors • Watershed & Jurisdictional Area • Environmental Monitoring (EM) Lake Tributary Groundwater Climate • Trends/Results (TR) • Analysis and Reporting (AR) • Land and Water Stewardship (LWS) Drinking Water Source Protection Trees Invasive Species • Planning, Evaluating & Mapping (PEM) 2 - Land Use Planning 11 3 Q Wetland Evaluations 11 3 - Natural Heritage Studies 11 4 ° Coastal Margins/Fish Habitat 11 4 • Sharing Knowledge (SK) 12 5 o SSEAAnnual Open House 13 5 - Citizen Science in Severn Sound 14 6 • Community (C) 15 7 o Partners Reception 15 8 o Thank You for Your Support 17 9 o Community Donations 17 9 o Students 17 10 o Internships 17 10 • Financial Summary (FS) 18 11 • Ongoing Partnerships (OP) 19 Page 140 of 445 9.a) 2019 Budget Presentations, Dr. Mathew Miller, Chair and Pat Thor, C... Chair What a rollercoaster year! Our team faced multiple challenges head on in 2017 and the results speak for themselves. On top of providing our exemplary water quality monitoring, tree planting, source water protection services and everyday environmental stewardship activities. We managed to implement some new programs, source a new administrative building and balance the books. Our newly added Executive Director, Julie Cayley, is a huge reason for this. She brings with her a wealth of knowledge and a diverse environmental background. Her passion for Severn Sound spills throughout the office and I know she will continue to be a valuable asset to the team for years to come. We've started a strategic planning process, shaping the future action plan of the SSEA. This document will guide our actions over the next 5+ years, on our path to improving the quality of the Severn Sound. Engaging our board members, partners, staff and local thought leaders; it is becoming a comprehensive plan that we're excited to launch in 2018. Steffen Walma SSEA Chair This year also saw the launch of the Invasive Species Management pilot project. Our Invasive Species Coordinator has been out in all our municipalities, working with staff and local volunteer organizations to map invasive species and educate the public on best practices for control and removal. Year one has shown that the need for this work is in high demand and we hope to expand the program into 2018 with more coordinated invasive species removals planned, focusing on phragmites. I cannot thank our amazing team of staff enough. Their hard work and dedication to the SSEA and its vision are the reason why our programming is so successful. As you will see from the report, they are not only the boots on the ground doing sampling but also the smiles at all our public events, educating our youth in environmental stewardship. This has been my first year as Chair of the SSEA. I want to extend a huge thank you to our past chair, Ron Stevens, and the whole of the board for their hard work and innovation. It truly has been a smooth transition thanks to this team of directors. We look forward to the 2018 season and encourage you to get involved with your watershed. Executive Director Change, "lets try it" and excellence: themes for SSEA in 2017. With the strength and leadership of Team SSEA - our talented staff and our committed partners - the SSEA looked internally and externally to develop our strategic direction, and to secure our treasurer services and office location. This builds on the momentum of our previous years to ensure organizational health, resilience and relevance. In 2017, the SSEA leadership in science -based work monitoring groundwater, open water, and the rivers flowing into Severn Sound saw new partnerships and programs. We introduced a citizen science pilot program working with the Couchiching Conservancy and Copeland Forest Friends to sample the headwaters of the Severn Sound which was awarded a World Wildlife Fund Canada (WWF -Canada) Go Wild Community Grant. Our Severn Sound municipal members initiated the Severn Sound Invasive Species strategy pilot project and, with them and the support of the Province of Ontario, we continued to move the Julie Cayley yardsticks forward on protecting municipal drinking water sources through the Source Water Protection SSEA'' Program. Executive Director What's ahead? Stay tuned in 2018 for the release of our renewed strategic plan, our new office location, year two of our Invasive Species Pilot and progress towards the 2020 Source Water Protection Plan deadlines. I look forward to continuing to work with this amazing team and with you to deliver excellence, sound science and strong partnerships to ensure Severn Sound and its watershed are healthy for generations to come. We welcome your interest in the 2017 SSEAAnnual Report! Page 141 of 445 'i Uta Watersheds and Jurisdictional Area o't�`a� Board of Directors �e gA,; (from 9 municipalities) Councillor Paul Wiancko Twp. of Georgian Bay Councillor Mike Lauder Town of Penetanguishene Councillor Pat File Town of Midla Lafontaine Creek 01,`ldland Co peland\ Creek Deputy Mayor Steffen Walma (Chair) Twp. of Tiny— Deputy Mayor Dave Ritchie (Vice Chair) Twp. of Tai Councillor Ron Stevens Twp.p of Severn Councillor Barbara Coutanche Twp. of Oro-Medonte -OCouncillor Robert Kloostra City of Orillia Sv cQ (D Councillor Perry Ritchie Twp. of Springwater N S21e �otga a� rTiri_ ,OR air Q,e 1 The watershed jurisdictional area of the SSEA covers 1,320 To Parry Sound & Sudbury ,km2. The watershed encompasses all streams flowing to Severn Sound as well as the Township of Tiny Coastal Areas which t outlet to Nottawasaga and Georgian Bay. Wye River T �4 Legend Inland Lake V.0 5ubwatershed (D Inland \otos A Marsh p`5ti �et� oo- e � � 0�Q 0� Watercour Go � S= (D (D North (D River _ Hogg Greek Produced by the Severn Sound Environmental Association with data supplied in part from the County of Simcoe, the Ontario Ministry of Natural Resources and Forestry (O Queen's Printer 2618) and under License with members of the Ontario Geospatial Data Exchancie, 2018. While every effort has been made to accurately depict the drainaae feature O Ri r�7 Goldwater r'b•r,: ri•,/..,,r.• River �� To Barrie & Toronto J T � _ �1 km To Barrie & Toronto r' y km a 1,10_ 9.a 2019udget Presentations: Dr. M Environm nta Monitoring (EM) Monitoring Programs Is the quality of Severn Sound improving? Are land stewardship projects positively impacting stream quality? We can answer these kinds of questions with monitoring. From lakes to groundwater to stream temperature, SSEA's monitoring programs help us understand local environmental conditions. Lake Monitoring Water quality monitoring takes place on inland lakes and Severn Sound open waters, and includes physical, chemical and biological measures of water quality. Monitoring, originally part of the Severn Sound Remedial Action Plan, continues to track ecosystem changes to ensure the ongoing success of the public investments made in delisting Severn Sound as an Area of Concern. Changes in algae and zooplankton communities monitoring potential changes in trophic status and components of the lower food web in Severn Sound embayments is ongoing. Severn Sound Open Water • 12 bi-weekly sampling runs at 14 open water stations o sample for water chemistry, algae & zooplankton • Collected additional samples for Environment and Climate Change Canada (ECCC) in South Bay for analysis of algae toxins • Additional sampling runs in spring and fall in North and South Bays • Bi -weekly ice -free season and monthly winter sampling at Tay Area Water Intake for: o water chemistry, algae, plus metals, taste & odour and microcystin • Worked with Town of Midland and Canadian Hydrographic Service on Midland water level gauge improvements - important for large ships. • Thanks to the Canada Ontario Agreement funding for supporting SSEA open water monitoring program 'Environment and Climate Change Canada Inland Lakes • Orr Lake winter sampling for: E o phosphorus, temperature and oxygen • Midland Little Lake summer sampling C' o bi-weekly sampling at 1 station v a for water quality measurements, - water chemistry, algae, E ` zooplankton,& water levels o � Sample Identification/Archiving • Zooplankton sample inventory completed, Severn Sound samples archived at Fisheries and Oceans Canada r� Ministry orthc Encirunmen4 Tir�Ontario and Climate Change Environnement et Changement climatique Canada 7 Delisting Objectives ern Sound 15 8 3 5" etanguishene Harbour 20 7 2 5 7 Results ern Sound 12 2 3 9 etanguishene Harbour 11 n.a. 3 10 *Unless the shape of the lake bed results in a natural localized oxygen depletion (eg. North Bay). Page 143 of 445 r 4. E CL iedial Action Plan o a m CEL v a o Targets ~ r 3 E ` o � CL x o 7 Delisting Objectives ern Sound 15 8 3 5" etanguishene Harbour 20 7 2 5 7 Results ern Sound 12 2 3 9 etanguishene Harbour 11 n.a. 3 10 *Unless the shape of the lake bed results in a natural localized oxygen depletion (eg. North Bay). Page 143 of 445 r 4. 9.a) 2019 Budget Presentations: Dr. Mathew Miller, Chair and Pat Thor, C... Tributary Monitoring f PoTributary Benthic Macroinvertebra Monitoring • stations evaluated for stream health Hogg Creek, Wye Rive Lafontaine Creek and Copelai Creek (,July through August). • 118 sieve and 123 T -samples have been identified from Bass Lake tributaries, Coldwater River, Hogg Creek, Silver Creek and Copeland Creek. Provincial Water Quality Monitoring ProgramP�WWQMN) • Monitoring stations located in Coldwater River, North River, Sturgeon River, Hogg Creek, Copeland Creek, and Wye River subwatersheds. • 2 additional stations sampled in Lafontaine Creek and Wye River. • Goal: protect and preserve aquatic life and recreational potential of surface water within Ontario. • Partnership with Ontario Ministry of Environment and Climate Change (MOECC) Special Sampling Projects at Partners Re -guest • Sampling of baseline stream water quality conditions near future development on Silk Line — Township of Severn Groundwater Monitoring Provincial Groundwater Monitoring Program (PGMN� • Collects hourly water levels from key aquifers to assess how groundwater is affected by land and water use. • Identifies trends and emerging issues and provides a base for making informed resource management decisions such as source protection pians, nutrient management plans and drought response decisions. • In partnership with MOECC. Presence or absence of benthic macroinverteb rates within a stream provides valuable information about stream health because the community structure rI►« reflects changes in the aquatic �� environment. tinued comparison between long-term :A sampling protocols and Ontario wul this Biomonitoring Network Protocol to optimize the program. Six wells sampled annually for water chemistry and metal variables. New barologger, thanks to MOECC, to provide atmospheric compensation for well level loggers in the Town of Midland. Ontario Geological Survey (OGS) drilled six bore holes in Severn Sound to characterize regional geology, 4 fitted as groundwater monitoring wells (three in Township of Tiny and one in Township of Springwater). Climate Monitoring 9.a) 2019 Budget Presentations: Dr. Mathew Miller, Chair and Pat Thor, C... Rain Gauges/Weather Stations • Four historic rain gauges located at Huronia Airport, Midland Sewage Treatment Plant, Pinegrove, and Balm Beach track large-scale and localized rain events, climate change and provide additional background information for SSEA monitoring projects. • Manage two Davis Wireless Vantage Prot Weather stations; Midland Water and Wastewater Operations Plant and Mon Piero Farms Lafontaine • Parameters collected include air temperature, wind speed and direction, precipitation, barometric pressure, relative humidity, UV and solar radiation. Air and Long term stream temperature - • Historic air temperature loggers are located at Huronia Airport and A. - Midland Water and Wastewater Operations Centre. '' Intensive Thermal Stability Survey • Fluctuating and increasing temperatures can have a potentially lethal effect on fish and benthic species. • Thermal stability is the ability of the streams to buffer changes in water temperature as air temperature increases. • Stream temperatures at 4:30 pm are graphed with the maximum daily air temperature to class as cold, cool, or warm water. • Potential indicator of fish species based on their thermal preference. • Supports other SSEA programs. • Data collected provides SSEA and municipal planning authorities with the ability to make informed planning decisions, monitor climate change, and protect fish habitat. r • Water temperature, pH, conductivity, sediment type, and flow conditions recorded. • Surveyed sections of North River in the Township of Severn. 477 r • Coldwater River sections surveyed in N Copeland Forest in the Township of 64 Cc Oro-Medonte. Str@ • Thanks to the town of Midland and Pierre Paul Maurice (Mon Piero) for hosting the locations of Davis stations. ,,,. -. - � � ,fit-• • 4i • Stream temperature has a direct impact on fish and invertebrate species and can provide an indication of overall stream health. • Loggers are placed at long term locations on a rotational basis to help with monitoring climate change. .. - -- Monitored 73 stream temperature sites o 25 -Across SSEA watershed area, 4 in Awenda Provincial Park o 39 - North River watershed o 9 - Coldwater River watershed Copeland Forest Removal of Severn River temperature and water level equipment at Bayview Dam in Port Severn prior to rehabilitation and construction repairs - Pr1 ' '-�• EM Page 145 of 445 Trends% KeS�.1��5 e�entations: Dr. Mathew Miller, Chair and Pat Thor, C... The Green Stuff — Update on Algae in Severn Sound Algae are a necessary part of the aquatic foodweb, providing food for the zooplankton and bottom dwelling invertebrates that support fish and wildlife. Ecological concerns aside, imbalances in algae communities can cause aesthetic and health concerns for water users. Anecdotal observations have noted an increased amount of attached algae on rocks (both filamentous and biofilm forms), as well as reduced water clarity, green colour, and floating specks in the water in some areas. Based on SSEA open water monitoring, we have observed changing algae communities, especially since the dreissenid (zebra/quagga) mussel invasion, and dominance of certain species in North and South Bays. The goal of routine algae monitoring is to answer questions such as: • Who is present? What types of algae and in what proportions? • Where are they found? What is their vertical and horizontal distribution? • When do they appear throughout the season? • How are patterns changing with time? • Why do certain species dominate over others? • What are the human and ecological health implications? SSEA conducts sampling at 14 locations in Severn Sound on a biweekly basis through the ice free period (May -Oct). Water is collected for quality and algal community analysis, and temperature, dissolved oxygen, conductivity and water clarity are recorded. Algae have been sampled since the 1970s, giving a unique dataset to study trends. The total amount of algae has decreased dramatically over time in response to reductions in phosphorus loading and introduction of zebra/quagga mussels. Since the mid-1990s, there have been no further declines in algae in Penetanguishene, Midland and Sturgeon Bays, and a slight increase in Hogg Bay, Port Severn and Honey Harbour embayments. There are more blue-green algae (cyanobacteria) present since mussels became established, some of which are capable of producing toxins. Mussels prefer other types of algae over cyanobacteria, causing cyanobacteria to become more dominant within the algae community. Despite the increase in some cyanobacteria species, Severn Sound is still generally dominated by a type of algae called diatoms. Some diatom species that indicate nutrient enrichment, and were prominent before the mussel invasion, have declined which is a positive sign. However there have been recent increases in golden algae, some of which can cause taste and odour problems in drinking water. Dominance by nuisance or potentially harmful species of algae can have impacts on water users such as not being able to swim due to skin irritation, or needing to find alternate drinking water sources due to poor taste. Water temperatures are increasing in Severn Sound, raising the potential for increased algae growth, including nuisance or potentially toxic algae. Increased growth will likely be most pronounced in sheltered areas. There is also the potential for the introduction of or increasing dominance of species that typically do well in warmer waters. With these potential changes, algae monitoring continues to be an important part of SSEAs sampling program, as is receiving bloom observations from the public. Total annual algae biovolume at long term monitoring stations in Severn Sound. All show significant declining trends. 0 _E _ 8 O CO m CO 6 o E +r 4 m o CL x 2 L a Q —�— P1 - inner Penetang Harbour — P4 - outer Penetang Harbour o M1 - Midland Bay --t-- PM2 - Hogg Bay +.... BS - Sturgeon Bay o �°•1© ��,�� t\g�O ti�� Ng5P Nq�3 O1O o& ONO RNID 11 Page 1 9.a) 20J 9 ud et Pre�entati Mathew Miller, Chair and Pat Thor, C... Analysis ana eporting ��,Rj Data analysis and reporting is critical to informing our municipal and project partners, as well as the public, on what we're observing in the watershed. SSEA continues to make our findings available through various forms such as newsletter submissions and more detailed technical reports Statistics/Data • Compilation of 2016/17 data including: ice observation data; algae pigment for North Bay and South Bay; Georgian Bay water levels & local climate data, Severn Sound and inland lake (Farlain, MacLean and Little Lake) chemistry and algae data, stream discharge database Analysis of trends in: 2016 climate, water level and water quality variables in Severn Sound and inland lakes (Farlain, Little and MacLean Lakes), algae biovolume Poster on climate signals presented at international conference Analyzed rain data for the ice -free period of 2017 - daily, cumulative, and monthly rainfall, plus rainfall intensity Analysis of Copeland Forest Friends citizen science project water quality data Data Rerruests • Precipitation data — Town of Midland Operations Department • Fish data from wetland evaluation projects — Fisheries and Oceans Canada for their database and online mapping tool • Temperature logger data from numerous Severn Sound tributaries — MNRF • Finalized thermal stability metadata for intensive watershed surveys — Township of Tiny for their reference layer for Planning and Public Works Services • Water chemistry data for Mud Lake (PWQMN program) — Golder Associates Ltd. Reports • Deanlea Beach Investigation report — Township of Tiny and Simcoe Muskoka District Health Unit • Staff report on 2016117 algae compounds from Tay Area Water Intake — Township of Tay • Staff report on Aquatic Plant Management Strategies Review — Town of Midland • Copeland Forest Stream Quality report using data collected through the Citizen Science in Severn Sound project Citizen Science in Severn Sound Report - Citizen Science Stream Monitoring in Copeland Forest — Copeland Forest Friends, World Wildlife Fund, ECCC • Report on background water quality for Silk Line property — Township of Severn • Summary of 2016 Farlain Lake Area Well Survey — Township of Tiny Newsletter Articles • Variability In Honey Harbour Water Quality -- SSEA Article in Honey Harbour Hoots Magazine • Partnerships in Monitoring Honey Harbour Water Quality — SSEA Article in Honey Harbour Hoots Magazine Collaborations • Contributed to Georgian Bay Biosphere Reserve State of the Bay report, to be released in 2018 Citizen Science in Severn Sound 2017 Project Report: Stream Monitoring in Copeland Forest Prepared by: Alsha Chiandet i Ilk) I Page 147 of 445 8 2017 Annual Report Reports • Deanlea Beach Investigation report — Township of Tiny and Simcoe Muskoka District Health Unit • Staff report on 2016117 algae compounds from Tay Area Water Intake — Township of Tay • Staff report on Aquatic Plant Management Strategies Review — Town of Midland • Copeland Forest Stream Quality report using data collected through the Citizen Science in Severn Sound project Citizen Science in Severn Sound Report - Citizen Science Stream Monitoring in Copeland Forest — Copeland Forest Friends, World Wildlife Fund, ECCC • Report on background water quality for Silk Line property — Township of Severn • Summary of 2016 Farlain Lake Area Well Survey — Township of Tiny Newsletter Articles • Variability In Honey Harbour Water Quality -- SSEA Article in Honey Harbour Hoots Magazine • Partnerships in Monitoring Honey Harbour Water Quality — SSEA Article in Honey Harbour Hoots Magazine Collaborations • Contributed to Georgian Bay Biosphere Reserve State of the Bay report, to be released in 2018 Citizen Science in Severn Sound 2017 Project Report: Stream Monitoring in Copeland Forest Prepared by: Alsha Chiandet i Ilk) I Page 147 of 445 n Land andaWArer rewartish p tt��,v�9l�r, Chair and Pat Thor, C... Drinking Water Source Protection In 2017, staff of the SSEA continued to provide ongoing local support towards the implementation of the South Georgian Bay Lake Simcoe Source Protection Plan: Attended regional and provincial working groups/workshops and providing information back to our member municipalities through a local working group Facilitated reviews of progress reports for municipal partners to the province Reviewed and commented on Official Plan/Zoning By-law amendments specific to source water protection Risk Management Services Education and Outreach (E&O) As a continuation of the Source Protection Municipal Implementation Fund (SPMIF) various education and outreach material were created throughout the region. Four videos were created. Each features a Risk Management Official named Claire, who gives the viewer an overview of source water protection, the role of a risk management official, what to do if you have a residential fuel tank in a vulnerable area, and the use of heavy chemicals in a vulnerable area. screen capture from E&O video As designated Risk Management Official and Risk Management Inspectors for the Towns of Midland and Penetanguishene, Townships of Georgian Bay, Oro-Medonte, Severn, Tay, Tiny, and select portions of the District Municipality of Muskoka, we have been working on: • continuing to verify existing significant drinking water threats • review development proposals/answer inquiries pertaining to potential • future significant drinking water threats Special Sampling within the Lafontaine Source Water Issue Contributing Area Most of the west branch of Lafontaine Creek, in the Township of Tiny, is dry during the year, with flow occurring only during winter thaws and spring freshets at the "four corners" in Lafontaine. As a supplementary piece to a broader study, SSEA conducted special spot sampling at the "four corners" during 2017 to measure basic chemistry when the stream was flowing over agricultural fields • fo upstream, to help determine where the nitrates in the attend pre -consultation meetings r development Lafontaine municipal water supply are coming from. proposals (as needed). DRINKING WATER p p C �'+��I Cake Simcoe o� gion SOURCE PROTL: �LJI \ Cons rityion / ;+✓ a ACT FOR CLEAN WATER 'w testi South Georgian Bay Lake Simcoe Source Protection Region seedlings. Community Tree Planting Program 1 � Goal: To involve volunteers and community groups in planting native trees and shrubs to increase forest cover and improve wildlife habitat and stream water quality. 9 community planting events organized by SSEA SSEA EVENT Invasive Species (IS) • Goal: To reduce the impacts of invasive species in the Severn Sound area • Year one of pilot IS project focused on Tiny, Midland, Severn and Tay • Engaged and informed community members about IS; established a municipal IS working group • Collected and mapped invasive species occurrence data to help evaluate and prioritize potential management projects • Facilitated invasive plant management activities at four sites, targeting spotted knapweed, phragmites and garlic mustard • Co -hosted a community workshop on phragmites with Georgian Bay Forever • Presented to seven school groups • Attended AMO conference to support Township of Tiny IS briefing with staff from the Minister of Natural Resources and Forestry's office 490 IS reports to EDDMapSOntario COMMUNITY PHRAG DIG IN PROGRESS 19T'in v Page 149 of 445 Planning, )EvaVu ingeang Mapping i�(P -)and Pat Thor, C... Land Use Planning and Review _ -:.- Participation in Official Plan reviews for Midland, Penetanguishene and Tiny Reviewing and commenting on proposed developments, projects and planni matters for SSEA municipalities. Commenting on the provincial Draft Agricultural Soil Health and Conservatio Strategy and the proposed Ontario regional Natural Heritage System. Natural Heritage Studies • The Penetanguishene Natural Heritage Update was completed in 2017. The study reported on the natural heritage conditions, to provide the Town with the technical basis for planning decisions on future management of its natural heritage. • SSEA identified woodlands in the Township of Tiny that met provincial criteria for 'significant' for the Township Mapping and Data Processing Team Wetland Evaluations Tiny Bog Evaluation was accepted by the Ministry of Natural Resources and Forestry; the wetland is designated as provincially significant (PSW) SSEA completed fieldwork, and revised and updated the wetland evaluation for Tay Bog, including surrounding unevaluated wetlands in the Gratrix Road/Old Coach Road Area Coastal Margins/Fish Habitat Severn Sound Nearshore Fish Community Evaluation Sevem Sound Enwronrt»Maf Auwiabvn Penatanguiahana Natural Heritage Study Updwo Coastal Margins/Fish Habitat Severn Sound Nearshore Fish Community Evaluation 2019 Dudget Pre ns: Dr. Mathew Miller, Chair and Pat Thor, C... Sharing Knowledge Knowledge Displays, Presentations and Networking Through avenues such as public events, conferences, professional meetings, community association Annual General Meetings (AGMs) and educational programs, SSEA seeks to educate and inform in an unbiased, evidence -based way, giving people the best available information on topics relevant to the Severn Sound watershed. Displays • Coldwater Duck Race • Farlain Lake Aquatic Weedfest • Farm Fresh Food Fest • Honey Harbour Canada Day • Huronia Community Foundation Caring Counts • Midland Canada Day • Midland Kids Fishing Derby & Bike Rodeo • Orillia Seedy Saturday (seed exchange) • Penetanguishene Winterama • Taste the Trail • Tay Bike Day • Tay Kids Fishing Derby • Township of Tiny Town Hall Meeting Presentations • 50 Shades of Green Conference — Muskoka Watershed Council • Bass Lake Ratepayers Assoc. AGM learning about benthic habitat • Copeland Forest Friends AGM • Edmore and Georgian Heights Ratepayers Association AGM • Lake SimcoeiSouth-eastern Georgian Bay Clean Up Fund Science and Stewardship Funders Forum • Metis Nation of Ontario • International Association for Great Lakes Research (IAGLR) Conference: 1 oral and 2 poster presentations • Yellow Fish Road TM presentation to Coldwater Scouts Networkincr • Central Ontario Agricultural Conference • County of Simcoe Workshop on Municipal Comprehensive Review • Creating Flood Resilient Communities • Environmental Defence Workshop on Cornerstone Aggregate Standards • Georgian College Environmental Technician and Technology Program Meet and Greet • GIS day • Great Lakes and St. Lawrence Cities Initiative • Seed Collecting Workshop • Lake Huron -Georgian Bay 2017 Summit for Community Action • Latornell Conservation Symposium • MNRF Forest Health Review • LSRCA Forestry Adaptation to Climate Change • Township of Tiny Recreation Master Plan Focus Group (Trails, Natural Areas and Environment) Environmental Science Programs • Two educational programs available Benthic Stream Habitat Assessment and Groundwater, Rocks and Minerals. • 5 programs delivered at Wildfire Outdoor Educational Centre to Simcoe County District School Board students. Page 151 of 445ow 92019AM et Presentations: Dr. Mathew Miller, Chair and Pat Thor, CSSEAAnnual pen u`e On June 22, SSEA's Open House was held at the Wyebridge Community Centre. The annual event showcases the work, research and findings of the SSEA Staff. Mr. Gord Miller, Ecologist and Environmental Policy Analyst and former Environmental Commissioner of Ontario, gave a great presentation on "Adapting to the Realities of a Changing Environment", Local Mayors, Councillors, municipal staff, partners, landowners and community members were in attendance. Special thanks to Grounded Coffee Co. and Township of Tiny for sponsoring the event. Adapting to the realities of climate change "Climate change is the big driving variable that is changing the environment for everybody and everything". Gord Miller Ecologist and Environmental Policy Analyst, former Environment Commissioner spoke at the annual Severn Sound Environmental Association Open House. Mr. Miller spoke about the climate and weather changes already being experienced noting that 2016 saw one of the hottest summers on record. Extremes in weather are changing the growing season, more drought and more extreme heat days as well as increase in tornados. Alternately there may be some benefits, including longer growing seasons for local area farmers and gardeners. Municipalities across the province are encouraged to develop a climate change action plan to prepare for more flooding and 21 Team SSEA SSEA Staff were on hand to answer questions about the numerous project and program displays. erosion in the spring followed by drought in the summer. This should include strengthening aging infrastructure like sewer pipes to prepare for extreme weather events, and ensuring green infrastructure like wetlands are preserved. Mr. Miller concluded, "A landscape based organization like the Severn Sound Environmental Association, who has the technical capacity to anticipate, plan and respond to weather events is crucial to assist municipal councils who have the responsibility to be prepared for their communities." Citizen Scienc� 2019 Budgpo l ta�tS�� gta �Ire�r pKe UWOew 'Y4�9i4a�trp,9Pt`r'dlti�a'te 9�ErAT. Ogmitsc... goal of this project was to engage citizens also showed the warming influence of in Severn Sound in scientific monitoring, foster stewardship, wetlands on water temperature, creating and increase scientific literacy and habitat for cool and warmwater fish In 2017, SSEA ran 3 different citizen science programs: Community Environmental Monitoring kit tributary monitoring, Benthic Day, and Ice Spotters. Citizen science provides a compliment to the environmental monitoring being conducted by SSEA, in addition to engaging and empowering community volunteers to be part of the ongoing monitoring and protection of their watershed. It increases "eyes on the ground" and allows community members to become volunteer scientists. For the first project, SSEA developed a user-friendly Community Environmental Monitoring (CEM) kit designed to be loaned to community groups to measure basic water chemistry (temperature, awareness of local issues. For this project, SSEA partnered with the Copeland Forest Friends Association (CFFA) to monitor tributaries in Copeland Forest, home to the headwaters of two significant cold water rivers (Sturgeon and Coldwater) in the Severn Sound watershed. Sites were monitored by CFFA volunteers for basic water chemistry and water temperature, with support from SSEA. All data was assembled and analyzed in a final report entitled "Stream Monitoring in Copeland Forest" (available on our website). The data showed that water quality in Copeland Forest was excellent overall. Many of the streams were groundwater -fed based on temperature analysis, and thus have conductivity, pH) using handheld meters, excellent and seasonal temperature fluctuations using data loggers. These variables give valuable information about a stream, including contribution from groundwater, habitat suitability for fish, and indications of species, and increasing the habitat diversity within the forest. Two sites in particular were shown to be impacted by nearby resort activity, and follow-up work was recommended in these areas. This finding highlights one of the benefits of a citizen science program such as this, where volunteers can collect basic water quality data, and if patterns emerge that warrant further attention, SSEA scientists can follow-up with more detailed testing. Combining the science and technical expertise of the SSEA with the passion and strength of volunteers provided valuable reliable environmental data in the watershed and promoted the importance of healthy natural ecosystems as fundamental to a healthy community. Thank -you to World Wildlife Fund Canada (WWF -Canada) for the generous support of this program through the Go Wild Community Grant, and to Environment and Climate Change Canada for their support through the Lake Huron Georgian Bay Initiative for Community Action. WWF 6QW1LD Supported r TELUS Project WWF Page 153 of 445 SK 9.a) 2019 Budgaet Presentations: Dr. Mathew Miller, Chair and Pat Thor, C... Citize Science In Se ern Sound Continued Stream invertebrate sampling is conducted by In 2017, SSEA continued the Ice Spotters program which was SSEA staff at various locations in the Severn f Sound watershed as an indicator of stream health. We were able to expand the number of locations sampled in 2017 using citizen science developed in 2016 to engage shoreline owners in observing ice conditions on their focal water body. Volunteers submitted observations for each Severn Sound embayment as well as the inland lakes in the watershed. This data is used to track trends in volunteers. SSEA teamed up with the Couchiching Conservancy to organize Benthic Day, a stream invertebrate "bioblitz" day. Sites in the Severn Sound watershed (Copeland Forest area) and beyond were sampled by volunteers, and samples were brought to a central location to be counted and 7. identified. SSEA provided staff and equipment support for both sampling and identification. The data collected by these volunteers will be used to augment SSEA data for the Coldwater River. VOlunfeelS C(1Ut7fl1?g Sfr Thank -you to The Couchiching Conservancy for the opportunity to partner on this Benthic Day event. Thanks also to Environment and Climate Change Canada for their support of our Citizen Science endeavours through the Lake Huron Georgian Bay Initiative for Community Action. Lake Huron - Georgian Bay Watershed The CouchichbigConservancy AGnxlu�n fn,�u�rre la. Carmunxy ACUiG1 Community O r� SSEA Partners Reception The SSEA Partners Reception was held on November 9th at the Oakwood Co munity Centre in Victoria Harbour. i .� At the event, SSEA acknowledged the many contributions made by landowners, n. partners and volunteers to various SSEA programs and projects, and presented a I number of awards recognizing environmental champions. ice -on and ice -off date as an indicator of climate change. Bob Whittam Environmental Award Pat Woodford was announced as the 2017 winner of the Bob Whittam Environmental Award for her many accomplishments, including her contributions to citizen science in the Copeland Forest. Left to right: Jill Dunlop (representing MPP Patrick Brown), Mike Lauder (Town of Penetanguishene Councillor and SSEA Board Member), SSEA Stewardship Award winners Jeff Hamelin and Emily a: Agar, Anita Dubeau (Town of Penetanguishene Deputy Mayor), Avery Bassett (representing MP Bruce Stanton), ' r Carl Lesperance (SSEA Lead Monitoring Technician) Back row, left to right: Steffen Walma (Township of Tiny y Deputy Mayor and SSEA Board Chair), Jill Dunlop (representing MPP Patrick Brown), Avery Bassett (representing MP Bruce Stanton), Mike Ross (Town of . Midland Deputy Mayor), Patricia File (Town of Midland iO_ Councillor and SSEA Board Member); front row, left to right: Anna McClymont (SSEA Invasive Species Program Coordinator), SSEA Stewardship Award winner Sonya Hudson (Friends of Tiffin Pond & Tiffin Homeowners Association) t 'X 16 2017 Annual Report r Left to right: Avery Bassett (representing MP Bruce Stanton), Steffen Walma (Township of Tiny Deputy Mayor and SSEA Board Chair), SSEA Stewardship Award winner Tracy Roxborough, Patricia File (Town of Midland Councillor and SSEA Board Member), Jill Dunlop (representing MPP Patrick Brown) Left to right. Laura Baldwick (Township of Tiny Pollinator ! '1' Project Coordinator), Steffen Walma (Township of Tiny Deputy Mayor and SSEA Board Chair), SSEA Student Environmental Award winner Courtney Lockhart, Avery Bassett (representing MP Bruce Stanton), Jill Dunlop 30 (representing MPP Patrick Brown) t 'X 16 2017 Annual Report Thank You p8 Y 9 dg�Afprkq�Nl qdK§opS.K9�eW '"NI Hr 10ri brg,, M, LlcAhThor, C... SU��oY In �o� of critical fish habitats in selected samples from North Bay and South areas of Severn Sound. Bay, Honey Harbour. Water samples were analyzed for nutrient, metals Community Donations Huronia Communitv Foundation In 2017, the Severn Sound Environmental Association (SSEA) was very thankful to receive two grants from Huronia Community Foundation (HCF) from the Butch LaFrance Georgian Bay Land Trust Fund and A Mother's Love Fund. The former fund supported fish habitat and monitoring work, enhancing the protection of fish habitat in Severn Sound. With the support from the fund, SSEA was able to purchase recording media as well as process the vast amounts of data that were collected in the fall of 2017. This With the latter grant, the SSEA was able to increase its water testing capacity through the purchase of a new water sampling device used to collect samples at specific depths. Sampling at specific depths allows for analysis of water and algae at precise locations in the water column. In 2017, the beta bottle was used in the Severn Sound Open Water Quality and ion chemistry while algae samples were identified and counted. Contributions like this provide SSEA with increased capabilities which enable us to carry out projects to the benefit of Severn Sound and the local community. HUWNIA 1 LA FONDATION COMMUNITY tr COMMUNAUTAIRE FOUNDATION DF LA HURONif SSEA Event Sponsors supporters and volunteers for their continued support and Golder Associates Ltd. continues to sponsor our Annual dedication to the Severn Sound Watershed. Partners Receptions. SSEA is sincerely thankful for their generous donations to provide catering for this very special SSEA thanks Grounded Coffee Company for donating event, whose purpose it is to thank all of our partners, coffee for our annual Open House and Partner Reception Students Internships A grant from the Canada Summer Jobs Program In 2017, SSEA employed two interns, Lauren Millar (Aquatic Habitat enabled us to hire Students Anna McClymont and Intern) and Robyn Rumney (Invasive Species Intern). Reilley Plue as Climate Change Field Technicians for the summer. Thank -you Government of Canada Lauren worked with underwater and surface imagery collected for the for your continued Mapping, Evaluating, and Predicting Changes in Coastal Margin Aquatic Habitat in Severn Sound and Southeastern Georgian project. Robyn coordinated year one of pilot Invasive Species project which focused on Tiny, Midland, Severn and Tay. Thank -you to the Science and Technology Internship - Green Jobs Program (Western University Science and Natural Resources Canada), and BioTalent Canada's Career Focus - Green Jobs Program for supporting r 9. 2019 Budget Present t : Dr. Mathew Miller, Chair and Pat Thor, C... Ongoing Partnerships tulij The SSEA relies on successful partnerships with organizations, businesses and government agencies. Our partners include: SSEA Member Municipalities: Township of Georgian Bay Town of Midland City of Orillia Township of Oro-Medonte Town of Penetanguishene Township of Springwater Township of Severn Township of Tay Township of Tiny Academic Partners: Georgian College j 4,4 Lakehead University Laurentian University NSERC Canadian FloodNet Simcoe County District School Board Simcoe Muskoka Catholic District. School Board Trent University University of Guelph University of Windsor Staff member, Carl Lesperance, hiking in to take a water sample at the Silver Creek PWQMN Station a] Regional Government and Organizations: County of Simcoe The District Municipality of Muskoka Lake Simcoe Region Conservation Authority Muskoka Watershed Council Nottawasaga Valley Conservation Authority Simcoe Muskoka District Health Unit South Georgian Bay Lake Simcoe Source Protection Region Federal and Provincial Governments: The Canada -Ontario Agreement Respecting the Great Lakes Basin Ecosystem Canadian Hydrographic Service Dorset Environmental Science Centre Environment and Climate Change Canada •Lt MONO 1,0�1 Fisheries and Oceans Canada, Geological Survey of Canada Ontario Ministries of Agriculture and Food, Environment and Climate Change, and Natural Resources and WA Forestry w Ontario Geological Survey Ontario Parks Parks Canada Groups: Bass Lake Ratepayers Association Canada Summer Jobs — Funding for Summer Staff Christian Farmers Federation of Ontario Copeland Forest Friends Association The Couchiching Conservancy Ducks Unlimited Canada Dufferin Simcoe Land Stewardship Network Eastern Georgian Bay Stewardship Council Ecological Farmers Association of Ontario Edmore Beach -Georgian Heights Ratepayers Association Farlain Lake Community Association Freshwater Futures Friends of Copeland Forest Friends of Wye Marsh Georgian Bay Biosphere Reserve_ Georgian Bay Forever Georgian Bay Hunters and Angle Inc. Green Communities Canada Habitat Restoration AssociatiAofLafontaine Honey Harbour Association Huronia Community Foundati Huronia Land Conservancy, Kids For Turtles North Simcoe Anglers and Hunters Conservation Club North Simcoe Community Futures Development Corporation Ontario Soil and Crop Improvement Association Orillia Area Community Development Corporation Orr Lake Ratepayers Association Rotary International Simcoe County Federation of Agriculture Scouts Canada Southern Georgian Bay Coastal Initiative Sustainable Severn Sound Tiffin Homeowners Association and Friends of Tiffin Pond Trout Unlimited Canada — Yellow Fish Road TM World Wildlife Fund Businesses: Georgian Bay Landi Golder Associates Grounded Coffee Cc Southeast Georgian Bay (SEGBAY) Chamber of Commerce Southern Georgian Bay Chamber of Commerce Wye Marsh Wildlife Centre Indigenous Groups: Beausoleil First Nation Chippewas of RAMA First Nation 9.a) 2019 Budget Presentations: Dr. Mathew Miller, Chair and Pat Thor, C... V Thank you from the SSEA Team • Julie Cayley - Executive Director • Gail Marchildon - Office Manager • Lex McPhail - IT /GIS Manager • Michelle Hudolin - wetlands and Habitat Biologist • Melissa Carruthers - Data Man. Tech.! Risk Management Inspector • Carl Lesperance - Lead Env. Monitoring Tech. • Aisha Chiandet - Water Scientist • Paula Madill - Ecosystem Tech. • Keith Sherman - Risk Management Official/ Special Projects Officer • Justine Lunt - Risk Management/ ., Data Management Tech. k • Amanda Taylor - Risk Management/ Data Management Tech. • Lauren Millar -Aquatic Habitat Intern • Robyn Rumney - Invasive Species Intern • Anna McClymont - Climate Change Field Tech) Invasive Species Program Coordinator • Reilley Plue - Climate Change Field Tech. NContact Information 1 Mailing Address: - Phone Number: Fax Number: Office Hours: General Inquiries: Web Site: 489 Finlayson St. PO Box 460 Port McNicoll ON, LOK IRO y (705)534-7283 (705)534-7459 Monday to Friday, 8:30AM to 4:30 PM EST — — sseainfo@severnsound.ca " www.severnsound.ca age 158 of 445 _ 2019 Budget Prons: Dr. Mathew Miller, Chair and Pat Thor, CFinancia Summary rm Municipal Partners SSEA OPERATIONS Share: $442,972 Revenues: $856,247 Interest 0.18% Federal Grants 3.56% Provincial Grants 4.68% Community/Private 5.94% Projects 9.42% Source Water 9.45% Municipal Grants 66.77% _ For every $1 of municipal core funding the SSEA leverages over $3 of project value. Expenditures: $851,257 Capital Assets 0.71 % Materials and Office 4.34% Rent and Financial 4.50% Contracted Services 12.87% Salaries and Benefits 77.58% A Orillia Georgian Bay Springwater l Penetanguishene Severn IsTres ON we Me, & Tay Midland I Tiny i Project Value Total: $1,454,074 Activity Total value Open Water Monitoring $44,857 Honey Harbour Monitoring Drinking water $63,146 Intake Monitoring $21,677 Inland Lake Monitoring $25,278 Community Stewardship $226,800 Tree Planting $22,570 Tree Distribution $14,548 Tributary monitoring $26,290 Citizen Science Project $10,513 Tributary Benthos $32,819 Thermal Stability $56,703 Source Water Protection $251,219 (Technical Support) Risk Managment $89,000 Services Habitat mapping $148,577 and management Wetland Evaluation (Tay) $8,828 Natural Heritage $14,212 Provincial Groundwater $349,782 Monitoring Network Invasive Species Project $47,255 i Page 159 of 445 CO CD Sustainable Severn Sound • ' .`I CO L CCAP o vervie w & value of participation for the Township of Oro-Medonte 0 i 0 0 Local 0 Climate Change Q Plan Sustainakae Severn Sound j6dlansd my ch , of 4 r L r 1 ! Y I , l � _ rr ♦' ! ,v TrF d J I I m I 1 1 ;Y r ! YY / l l Y Y L.L Y r` Y 1 1 4 C 1 1 1 4 ! rF Y / Y I T O January 9, 20-19 Victoria Ervick, Climate Change Coordinator Overview Memorandum 555-2018-03 0 Background SSS, the SC & the LCCAP Partners for Climate Protection Program FCM & ICELI Canada J .f Wi 2019 budget reques{ Benefits for your mu,,,�,N�„�,, 110 ZR I Sustainability Committee members & project supporters iD - Sustainability Committee member IoV�7n of / Ville d�1 Xk7v-dland A ...,,�. wth,�, N!, O municipalities o '�. w mus koP0 Q 0ri/tIrfiWal .v 0 3 ''^ VJ Sustainability Committee members & in-kind supporter • sil'1' coo muskoka DISTRICT HEALTH UNIT Your Health Connection Ontario Trillium Foundation ,; � -0- -,-) .�i� Fondation Trillium de ['Ontario r� NORTN SIMCOE/SIMCOE NORD Community Futures Development Corporation Societe d'aide au developpement deg colledivites ern so � r �a f��'�ental P��oG� Other sources of support S1 COV.PYTV I IF �.MCOE I C L E I FCMFEDERATION FEDERATION Local OF CANADIAN CANADIENNE DES Governments MUNICIPALITIES MUNICIPALITES L for Sustainability Canada Our objectives The SC serves as an advisory committee to SSS by supporting the SSS objectives to: 1. Educate municipalities & their communities on sustainable practices & policies - connecting them to resources, tools & funding, 2. Advance the adoption of practices/policies within municipal operations to support climate change action, GHG mitigation & sustainable 0 communities, & 3. Advocate for sustainable environmental, social & economic practices & policies at the direction of the partner municipalities. ow— wr What services does SSS provide?CI'*lm ? t v f o r mol 1. Provides reports &research for our O b municipalities (i.e. best practices, policy development &funding O opportunities) p o 2. Acts as the lead representative for our municipal partners enrolled in FCM's PCP program 3. Supports & recommends projects to reduce (mitigate) municipal & M community GHG emissions Memorandum recommendation v N O W ItTHAT the Local Climate Change Action Plan: Regional Greenhouse Gas (GHG) (D Summary be received for information by the Township of Oro-Medonte, and it be N recognized by Council that the baseline year has been established as 2015, and that a regional GHG target has been recommended for corporate operations as (D N 15 per cent less by 2028, and a regional 0 GHG target has been recommended forCn Q the community as 6 per cent less by 2028. v 0 The Local Climate Change Action Piano. co Regional GHG summary N O __I. co 1. Explains the local impacts of climate change, Q 2. Describes how the LCCAP relates to other policies & I plans that affect your municipality (i.e., Official Plan, Asset Mgmt. Plan, CDM Plan, etc.), o 3. Summarizes a 2015 baseline of Oro-Medonte's corporate° & community GHG emissions, 4. Presents GHG forecasts for 2015-2028, 5. Sets regional GHG gas reduction targets, 0 Recommends 18 actions under 4 strategic themes, & Q 7. Provides the foundation for your municipal -level climate' change action plan. Per cent of total regional GHG emissions, per municipality 2015 Tay, 8% Severn, 12% 0 0 P,�enetanguishene, 13% Tiny, 14% Georgian Bay, 7% dland, 26% fro-Medonte, 21% N O Q T ch v 3 Cn 0 v v v 0 1 a OromMedonte"s GHG emission profiles, Community Commercial & Rte-- -- 21 Institutional 5% Waste 12% Industrial 1% Transportation 61% Corporate Waste 4% Water & wastewater 12% 2015 N O --1. CO v 0 D Cn 9 0 v Buildings & su facilities 84% 0 n Please note, Oro-Medonte's corporate inventory incomplete does not include streetlight or fleet data. Examples of corporate opportunities for GHG reduction & climate action N O 1. Replace vehicles with more fuel efficient models, Q considering alternative fuels, hybrids, or electric. I Cn 2. Increase energy efficiency through new building design, building replacement & on-going retrofits. Cn 60 3. Continue converting street & park lights to LED. -.4. During your 2019 community-based strategic planning exercise, integrate climate change plan commitments W actions to demonstrate Oro-Medonte's leadership. O M Q 5. Champion your municipalities' climate policy, as required per 0. Req. 588/17: Asset Management Planning for Municipal Infrastructure. � Memorandum recommendation 0 h QI v N O W THAT the Township of Oro-Medonte consider joining join the Federation of Canadian Municipalities and ICELI's - Local Governments for Sustainability, Partners N for Climate Protection (PCP) program, joining the Towns of Midland and Penetanguishene, and the Townships of Severn, Georgian Bay, Tiny and Tay and the County of Simcoe. 0 Q 0 Partners for Climate Protection program (, 0 National program delivered by FCM to provide aINJ structured approach for GHG climate change action planning. I cn Milestone 1: GHG emission inventory v Milestone 2: Set an emission reduction target w Milestone 3: Develop a local action plan i Milestone 5: Monitor &report progress FEDERATION FEDERATION OF CANADIAN CANADIENNE DES MUNICIPALITIES MUNICIPALITES 0 v 0 v v I C L E Lo Oil GovernmeiQs L- for Sustainability Benefits for the Township of OromMedonte Oro-Medonte will receive several returns on your investment of $10,200.00 in 2019, including: 1. Cost -savings through reduced staff/consultant costs, 2. Cost -savings as a member the SSS collaborative, 3. Alignment with corporate goals, new N provincial policy & regulations, 4. Enhanced public credibility, and 5. Opportunities for national recognition. N O o� 0 SlJ Alignment with corporate objectives & (D new policy direction N) CD- '... ba/anted qro wth by supporting the protection of the Township natural heritage features while ensuring that uses that rely on theme features such as home-based businesses, recreation, and tourism ale promoted and strengthened, and by delivering on the goal to develop and implement a strategy to reduce the en vironmental footprint. To wnship', corporatio6's 1C Energy Conservation &Demand Mana ementga�n C.a ) v (re: O. Reg. 397/11) 0 Z Agset Management Plan (AMP) v (re: O. Reg. 588/17) Q v Official Plan (OP) (re: Growth Plan for the Greater Golden Horseshoe, 2017, s.4.2.1.t) 0 Resources & additional information Sustainable Severn Sound (SSS) N 0 0 • Sustainability Committee TOR & membership list Q • Sustainability Committee agendas & meeting minutes T • Frequently asked questions (FAQ) Climate Change Action Planning v FD' Local Climate Change Action Plan (LCCAP): Regional GHG Summary, 2018 0 Additional aroiect results & accomalishments - LCCAP Methodology & Data Sources, 2018 - Municipal Sustainability Report Card, 2016 - Sustainability Action Plan, 2016-2018 federation of Canadian Municipalities 0 PCP program, 5 -Milestone Framework • PCP program resources • PCP National Measures Report, 2018 a Thank you'. Questions? co iD A Localco Cl*imate ChangeCD CD IanCD Sustainable Severn Sound 0 cn 0 Connect with us on social media! Contact Information Ca SustainableSevernSound Sustainable Severn Sound https://www.facebook.com/SustainableSevernSound/ 4D P.O. Box 8, 105 Fourth Street CD Midland, ON —7'— L4R 4K6CD rn Ca sustainsevernsound P: 705.526.1371 x.111 E: victoria(dsustainablesevernsoundma Cn =3- 0 s ources of Support The North Simcoe Community Futures Development Corporation is the host of the SSS project, and provides immeasurable in-kind support to SSV staff and the Sustainability Committee. Each municipality provides an equal financial contribution to the SSS project to support the Sustainabilityy Coordinator position. SSS secured funding to support this project from OTF, FCM and the Government of Canada. =3- 0 eVn soy,, ►� ff muskoka fir. iE r �__. r �� .� Tey �� I C L E I ..a eoe...ro�e F� � ��,.�, :��#., � ��„ ..�.. wi mrnt .Canada: m owl 6-1 ch (D WREM CL A BACKGROUND CYLS is conveniently located 100km North of CYY7; " adjacent to a major provincial highway and just outside • = the City of Barrie. The airport is jointly owned by the City of Barrie, County of Simcoe and Township of Oro-Medonte and managed by municipal service corporation. The airport serves an immediate catchment area of approximately 450,000 people and has a regional plichmon catchment area of approx.1.9 million people with a �• GDP of $77B** SOURCE: C4SE Economic Model, McKinsey analysis —Regional Catchment area refers to a 90km driving distance from the Lake Simcoe Regional Airport AIRPORT TODAY Primary 6,000'x 100' runway Overall airport site and lands of 560 acres (owned) 15 fully serviced commercial development lots available 200 acres of additional lands immediately available for commercial development Cl1SA Commercial Part -of -Entry for passenger and freight Cumulative 100,000 sq. ft. of commercial hangar space/businesses Consistently in the top 5 busiest airports without control towers nationally, per Statistics Canada 11 businesses and companies based at the airport directly employing over 70 people DIRECTION 2011 -Strategic Development and Land Use Plan FOCUS: Commercial Business Aviation, Air Service Development, AMO, MRO 2017/2018 -Strategic Development and Land Use Plan Update Reflect current global market conditions 'rocus on runway expansion to 7000' Master Servicing Plan for future commercial development lands �#, ► STRATEGIC PLAN UPDATE f The Strategic Plan was presented to the three Shareholder Council's mid 2018 and unanimously endorsed. The document considers aviation industry trends and changes The plan reviews current population and anticipated growth of the Region Considers the Southern Ontario Airport Network and Toronto Pearson International's growth as a prime enabler Active and ongoing Shareholder Participation to align with stakeholder strategy's GREATER TORONTO AIRPORTS AUTHORITY In 2015, the Greater Toronto Airports Authority (GTAA), as part of their strategic plan, initiated work on a study titled "Regional Airport and Ground Transportation Study." Toronto Pearson is considered a global hub airport. It is the 2nd busiest airport in North America for international passengers with 41.0 million total passengers in 2015. - By 2033, it is forecasted that Toronto Pearson will reach 65 million annual passengers and 1 million tonnes of freight, putting Pearson near or at maximum capacity. Well in advance of this capacity cap occurring, the GTAA strategically selected 10 airports throughout southern Ontario to commission a working group to better understand the potential for the creation of a regional airport system similar to that of other major global centers throughout the world. New York — JFK, Newark, La Guardia. Stewart, teterboro and Atlantic City Airports London. England: London Heathrow, Stanstead. Luton. Gatwick and London City Airports. John F. F'�MYYITKennedy ` L I G I A YNFYONAY AIRPORT "Smart cities prioritize airports in their growth plans" Bruce Simpson, Director. Mckinsey & Compa -,,7 In May 7017, the Southern Ontario Airport Network was officially SOUTHERN ONTARIO announced to the world from the iLake Simcoe Regional Airport. Thc- honoured event was attended by industry leaders, airport executive: AIRPO NETWORK and political delegates from all three levels of government. The group, comprised of eleven of the region's most commercially significant airports, is dedicated to making sure the growing demand for air travel in Southern Ontario, which is expected to reach approximately 110 million passengers by the early 2040s, is supported. Among the short, medium and long term goals of the SOAN are: Completing an economic analysis of the impact of the Southern Ontario Airport Network for our communities, the region and the province; Understanding the ground transportation needs in Southern Ontario and advocating for investment in ground transportation improvements that will reduce congestion and greenhouse gas emissions; and, Developing best -in -class strategies for responsible and sustainable airport growth including community engagement and noise management. FLYING TOGETHER, SUPPORTING GROWTH Southern Ontario's airports are vital contributors to the communities they serve, the region, Ontario and Canada. The Southern Ontario Airport Network (SOAN) is a forum for the leading commercial airports in this region to work together, support growth and amplify the overall impact of air service. @SOAirports CHARTER FLIGHTS OOVER 2,000 JETITURBINE VER 11,000 PASSENGERSLIGHTS TRANSPORTIN I LP -G" r �► ONTARIO PROVING POLICE BELL CANADA f . sun HYDRO ONE I- DND AIRPORT EVENTS AND FUNCTIONS The past 24 -months was extremely busy at LSRA: Global Launch of Southern Ontario Airport Network with the GTAA President and CEO, Howard Eng as keynote speaker Historic visit by a B25 - Main in the Shade, giving the general public a close-up and personal experience with a piece of living history ► Main staging and base of operations for the Illuminate Barrie Festivities (2017); the CFB Borden Canada Forces Day Air show (2018) and the Wasaga Beach Hero's Festival (2016), all of which featured the Canadian Forces Snowbirds and CF18 Hornet Demonstration teams, as well as several other civilian and military air display acts CBpA ACA cHppTER MEETING Inv nerCANADA W -110-16W.0 9 Y4 Renewable Energy Approval (REA) permit application submitted to Ministry of 3 Environment and Climate Change on November 3.2017: Application was in the final stages of approval and had in fact received support, from all major application pillars {adjacent land owners, local municipal, x u� Regional government, Nav Canada, Transport Canada and First Nations Application was suspended subsequent to the recent Provincial election and 00 new Government Results in a direct lost operating revenue opportunity to the airport of over $80,000 per annum (which was slated in commence in 2019) and almost $2 million for the life of the agreement Invenergy continues to internally review its options with respects to the contract cancellation 2019 BUDGET The airport continues to experience growth not only in the form of general business activities but also in the future planning resources given the inevitable growth in the entire region and the airport's specific role within the Southern Ontario Airport Network as one of the 10 most commercially significant airport's in Ontario Internationally Branded Avfuel Dealership dispensed more than 1 million litres of fuel, 93% of which revenues were generated by Jet/ Turbine business activities with the remaining 7% of Avgas sales supporting the recreationallflight training segment. Despite growth and services demands, the airport has been able to present a 2019 budget with an extremely nominal increase The overall 2019 budget is anticipated to be $736,544.50 with the Township of Oro-Medonte's 20% share -held position equating to $147,308.90 — a difference of $4,150 compared to 2018. The 2019 Budget does not take into consideration any of the initiatives contained with the 2018 Council -endorsed Strategic Plan, pending shareholder advancement ,,' 0I 2019 Economic Impact Study as being conducted by InterVISTAS to be completed by February/March 2019 Airport Master Servicing Study, as being conducted by CC Tatham, in progress with an anticipated project completion of March/April 2019 Runway Expansion pre -design, as being conducted by Avia NG, in progress with an anticipated project completion of April/May 2019 Continue to work with the GTAA, SOAN and additional stakeholders such as local, Provincial and Federal governments to determine strengths and opportunities that each airport can provide as part of an airport system. Continue to explore and collaborate with new air service development opportunities to create connectivity for the Region f 11Anticipate some formal shareholder decisions with respects to advancing the Council endorsed Strategic Plan as well as any potential partnership discussions or decisions in general 0 6 • F • ,%k . \v • y b • i is r - (D (D a Ontario's 0"kl ORILLIA • ORO-MEDONTE • RAMA • RAMARA • SEVERN Marketing Update 2018 Highlights Social media growth of 20% bhe Whame=1212 "q T w- Web traffic up 5% $400 000 spent on marketing k C. 0 Oro-Medonte Highlights Website Paddling Digital Campaign lain-f►C.,nunIry - 0 r C *Oro-Medonte Tourism Page - 5900 pageviews *Boots and Hearts -19100 *BAFM - 2200 *Craighurst - 1050 *Printed 2nd edition with 4 additional routes *Includes Bass Lake * Paddlelakecountry.com has 8500 pageviews Ontario's Lake Country ... Sponsored) Stay S Play in Ora-Medonte with outdoor recreation, adventure and packages. Start planning! ontarios lakecou ntry.com Plan Your Oro-Medonte LEr7RN MORE Summer Getaway Today 07 Like 1 Comment Comment r-> Share *Summer season *Accommodation Packages *Fall Tours Oro-Medonte Highlights Social Media *This Week in OLC *Facebook Total reach: 4.690,328 Total video views 348,451 Video and Photoshoots Proud Heritage, Fxtitiug F oro-Medonte. ca * Summer and winter video and photoshoots *Production of six videos of including 3 seasons, Oro African church and Craighurst Other Initiatives *Tap into Maple and Flavours of Lake Country programs. *Supported visits by a number of social media influencers and bloggers *Facilitating professional development for tourism operators zr 0 a 2019 & Forward *An investment in economic development = growth of tourism across all municipalities. Request $20,000 towards core funding for 2019. *Work as a region to build & promote tourism collaboratively *Growth of outdoor recreation, attractions, hospitality, events and overnight stays within Oro-Medonte *Continuing to work on product and experience development, digital advertising and pay to play opportunities *Follow our core objectives working with businesses and the municipalities to grow awareness for the region and to build tourism products 1 a 0 2019 Visitor Guide n,.a w,mnnl••ae+rr+na. e.+lnneune YYYyawtl. mp mnPtlh NmYI M<n uKilrnl eYbn duraaa enpemm�. u,ea Rm iu<u an! n.iva vr<u4Yren uFlwecxn+rc. Irvin a=tlnv.r a-n.:�nenu. cuwo[,lnuan • mrw.�. rPe derox�xtl [el'.r�{rgY!4irP�eeelcausmM rteF1 Jsna4msaeox xnhar+wad en dnexm xs•run I. 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IaY'eF irunne �n mtl L+e<ry 11—Hlrrelm 1rcmL4luU+Pne,yra reeae5w.tiFMmr nnuneepkalnl. wsiunrltm A, ,r.n nu4rtle 0919 Do.nl•r�'_ GrterbeLeAeeamiryc«n 43 With it iullinq hills and traveled and there is a lowvorume oftraffic.Now, roads canopied with brilliant they're paved sothey'teenjoyable to cycle on' oranges, vivid yellows and elassicGar and motorcycle clubs are also discovering the pea utyandenjoymentatidingthe windingmads blazing reds, there are very through o utDro-Medonte, where there are many few sights as spectacular as quaintcommunitiestoshop and enjoyameal along Oro-Medonte in auturnn. the way. N Art stu d ios, clothing bout quer Known for its exceptional cyc II ng tM ro ugh striking and giftshops, notto mention backdrops, andwithin an hourand-a-holfddvefrom mouttwate d ng food at a ni q ue the G reater Toronto Are a, thou san d s fl oak to the a re a eatenes,areallpartofthe0ro- each yearandespecially in the fall. Medonte experience, which can 'The cyc 11 ng 1 s a mazi ng u p here, p ut It's a Iso not too take you 125 km through a number fa r of a d dye from Toro into so it's in of u in re a listic to of ch a rm i ng com m u nitie s. Yo u can come up fo r two days o rjust co me up for the d ay' eve in e njoy the fa 11 col o u is on the notes Bre in d an Mathe son, expe no in ae dove o pme nt waterby launching a canoe or coord in ator forTou rism Sim coe County." The kayak atone oftwo wate rfmnts., colours are beautifulA11 of the cc doe ssion roads Bass Lake on Bass Lake Side Road in0ro-Medontewere once dirt roads sothey'relow :3-�',,� antlLake Sime.oeat0arthewBay. N v 0 cn Ontario's L6j; ountry ORILLIA • ORO-MEDONTE RAMA • RAMARA • SEVERN THANK YOU ! Follow us @OntlakeCountry www.OntariosLakeCountry.com 0 a OROmMEDONTE CHAMBER OF COMMERCE l a Chamber Mission Through promotion, networking, professional development, and advocacy, the Oro-Medonte Ct ambe of Commerce will promote and support members while fostering a robust, dynamic, and diverse CD --.% business community. (.000 N a r N a kr. , N it=s►► -3 a 91010 ii zT 0 A Your Oro-Medonte Chamber Board of Directors 2018 ► George Wodoslawsky, Past President (AFG waters a Associates) ► Greg Groen, President (BandFan) ► Sharon Rice, Vice President (Last Call Designated Drivers Et Beauty fx) ► Cat Bristow, Treasurer (Cat May CPA) ► Scott Jermey, Council Representative (oro-Medonte ward s Councilor) ► Adam Burton, Director (Burton Team of Investment Planning Counsel) ► Chris Eaves, Director (woodwind Farm) ► Dana Osburn, Director (Alta Vista Planning Partners) r Jon Colella, Director (Coletrax) ► Nancy Powell, Director (Real Mortgage Associates) ► Kate Marrs, Director (Valley Croft Event Centre) ► Nadia Fitzgerald, Executive Director (Chamber staff) N N Q - CD cD CD o' CD CD n Q- v 0 SMALL BUSINESS TOO BIG, TO IGNORE "Jd f l A Thank you to our Community &t Affinity Program Partners! Toumslrip of Proud ffrrifagr, $xrilip q Pietism A;r-� NING PR1R.1rVJET7.5 INC. N (Q CD N O N Chambers of Commerce Group Insurance Plan PA A V , • i 11�1�1 y�rrrgysi►ress 5uceess Ce" �iq G RAN Q&TOY An Of - igrve., Inc. Cgmp N 0 QD QL O LU r• -r CCD G CD n Q O A 4 Pillars of Focus: • Networking BA5s, Lunch 8t Learns, Awards Gala, Celebrate Oro-Medonte • Advocacy Queen's Park Chamber Advocacy Day, 3 -in -1 Chamber Membership, Member of Oro-Medonte Economic Development Roundtable, Chamber Collaboration Committee, 6 All Candidates Meetings • Promotion Online Member Directory, Oro World's Fair, Ontario's Lake Country Guide, Oro-Medonte Guide Maps, North Simcoe Life Ads, Referrals, Social Media, Business Excellence Awards Gala • Professional Development Lunch 8t Learns, Chamber Executives of Ontario Conference, Community Partnerships N Networking dvertiu<es GCeat P 'C<ave` . _ m Mt. St. Lou �Aoonstone CDC Oril/ia A Promotion 51'mcoe L�i e North � ntario's o vide Business Excellence Awards Gala ce- - ountry Visit or Gude Ma�nte Online Business Directory Oro World's Fair I - -,°ur Guide Images Studio Oro Kids RUn ki N N 0 Co CD c� CD O SD CD 0 A Professional Development V CD N O 4 I - nch 0 earn Lynn Martin- ShopOroMedonte.com Jason Chang- Ontario Chamber of Commerce Community Partner Workshops "ransiness Success (," Attended Leadercast Live Hosted by Alta Vista Planning Partners Y Michael Hyatt Carey Lohrenz Andy Stanley Author, Speaker and CED of US, Nary Not. Speaker& Leadership Communicator Mf]chael Hyatt €Company Trainer and&eat-Selling Author Jen Bricker Dr. Jim Loehr Dr. Mae Jemison Aerobat,AerisliA AuN-c•, Leadership Communicator engineer, Phj _:__ and Sir-ker and Beat- Selling Author Pp?��.�s'n.: •s:: » Joe Torre Ian Cron Tripp Crosby Hall of Fame Baseball Beat-fi ng Author, Comedian, Director, &Host of Manager Psychctherapisl, Leaders A2oi8 Enneagram Teacher, and Speaker A Chamber Trip 2018 Iceland khN O 00 0 23 Travelers! r'QAV�-'o a v CD N 0 CD Chamber Perks! • 3 -in -1 Membership (Oro-Medonte Chamber, Ontario Chamber, Canadian Chamber) • Chamber Partner Discounted Services Et Products • Access to the Chamber Benefits Plan via Alta Vista Planning Partners • Chamber Trip Member Discount • Free upgraded listing on ShopOroMedonte.com • Have your voice heard within our various Chamber channels • Free announcements in our Chamber Chalkboard newsletter • eBlasts to our business community and partners • Host a BA5 at your Business N A Coming up in 20191, June 16th, 2019 Horseshoe Resort A&dZtruck NEW Partner Discount Programs: -0 jo P VICE M 'Sa!A ❑&TOY. N_ o First Data_ 0 h Esso Commercial NEW Chamber Collaboration Committee: Regional Chambers working together to offer more to members! Coming up in 2019! v cQ CD N New Membership Options mpr� Basic Membership r. l a 201 Q Tripp SCOTLAND! The oro-Medonte Chamber For more information Contact Bonnie C Great Adventures Travel PThere will be an information meeting coming up in the new year! ►bgundertCtpi.ca CDN N rRa V" of Commerce Presents... Discover Scotland September 2019 Departure Tour Highlights Include: Qc) Boat cruise on Loch Ness r - Lessons ft dinner at the National Piping Centre City tour of Glasgow and Edinburgh Culloden Battlefield (Q Visit a working sheepdog farm (hD Explore Scotland's Castles ?, Scotch whiskey tasting experience Spirit of Scotland dinner and show M Palace of Holyroodhouse (Queen's residence in ScotlaM) g- And more... Thank you ! ORO-MEDONTE CHAMBER OF COMMERCE www.OroMedonteCC. ,..,, , , Please remember to use our online directory to SHOP LOCALLY! 1 a 9.a) 2019 Budget Presentations: Dr. Mathew Miller, Ch ��ndZat -�or�C Page 214 of 445 Ora-Medonte Chamber- 2019 Budget Income $ Membership Dues ($130 x 180 businesses) 23,400 Awards Gala * Tickets (based on 900 sold @ $70) 7,000 * Silent Auction & Draws 4,000 * Sponsorships 4,000 Funding (Oro-MedonteTownship) 20,000 Chamber Benefits Plan (Alta vista) 8,000 Lunch & Learn ($20x15 people x3 per year) 900 Chamber Trip 4,000 Maps (based on 30 ads sold @ $200 per ad) 6,000 Now non -dues revenue & initiatives (Grand &Toy, Touch a Truck) 1,000 Total income 78,300 Expenses Wages 41,000 Payroll Levies (staff benefits -Chamber Plan) 650 Payroll Remittance 3,050 Professional Development (conferences, courses) 1,000 Expense Allowance (mileage & parking- incl conference travel) 2,500 Market! ng/Advertising/Promotion * Oro World's Fair Booth 150 * (mages Studio Tour Sponsorship 300 * Ad in Ontario's Lake Country Guide 500 * North Simcoe Life Ad (half page ad in 6 issues/yr-we pay half price) 2,175 * Other sponsorships/booths/advertising 1,200 Awards Gala *Food 6,000 * Awards 1,000 * Printing & Incidentals 500 * Speaker 1,000 Maps (90,a00 printed) 3,500 Professional Fees (accountant, bookkeeping) * Bookkeeper 1,200 * Accounta nt 1,000 Other Events * AGM 500 * Celebrate Oro-Medonte 300 * Lunch & Learn (3 per year) 675 * Holiday Appreciation Dinner 1,500 Insurance 1,400 Storage unit 1,000 Dues & Subscriptions (CEO, ccc, OCC) 2,500 Computer software upgrades 500 Telephone- land line & cell 1,400 Bank Fees 500 Website (hosting& uRis) 800 Office Supplies 500 Total Expenses 1 78,300 f i i f it Page 214 of 445 nFr Ontario Provincial Police !1 N U1 0 Township of OromMedonte Municipal Policing Billing Overview January 9, 2019 N Q I cn D 0 Cn 0 .:SFr Ontario Provincial Police Outline • OPP annual expenditures • OPP municipal policing cost -recovery overview • OPP Billing Model • Section 5.1 vs. Section 10 municipality • Oro-Medonte year -over -year cost comparison • Annual Billing Statement N O') O h -P UI JP Ontario Provincial Police Ontario Provincial Police: Resources Detachment Staff • Supervision • Frontline Constables • Civilian Administrative and Support Support Positions* (Cost -Recovery Formula) • Communication Operators • Prisoner Guards • Provincial Police Academy • and In -Service Training • Uniform Recruitment • Municipal Policing Bureau • Quality Assurance • Forensic Identification • IT and Telephone Support • Regional Headquarters * Municipalities are billed for the portion of detachment and support positions required to meet their service demands N O Indigenous Policing cn Source: OPP $1.134 Unincorporated Territory billion Auxiliary Policing Community Safety Total OPP expenditures of $1.134+ billion ore based on 2017/18 actuals. Totol OPP Municipal policing resourcing costs of $401+ million ore based on reconciled policing costs for 2017. Traffic Safety • Aircraft Enforcement • Provincial Traffic Safety Program • Snowmobile All -Terrain Vessel Enforcement • Waterways and King's Highway Investigations • Criminal Investigations • Child Sexual Exploitation Investigations • Anti -Rackets • Organized Crime • Investigation and Support Intelligence • Covert Operations • Provincial Anti -Terrorism and Hate Crimes • Analysis and Information • Field Intelligence Specialized Response Teams * Tactical Emergency Medical Services • Aviation Services • Canine Unit • Emergency Response Team • Negotiations • Tactics and Rescue Unit • Underwater Search and Recovery Unit • Urban Chemical Response Team I IV O Q c� CD r+ CD cn D v O D 0 Ontario Provincial Police Municipal Policing Cost -Recovery 2015 - 2019 Total Municipal Cost -Recovery ($M) Average Cost per Property ($) 420 410 400 $390M 390 $395M $396M 360 N 00 0% 350 0 .Phl U1111111111111IMM 330 I 2015 Reconciled $350 I- 2016 Reconciled $350 2017 Reconciled $404M �I $355 no $359 2018 2019 Estimate Estimate I N O Q cn v D Cn 0 v zT 0 zT v v v 0 1 a OPP Ontario Provincial Police OPP Billing Model BILLING MODEL IMPACT X ;riunidnditiec cost ner properr. ) rn N -J�RENF LLING MCEE_ PREVIOUS KLINGMGHL W)P,+UNI—Y & E.TY AND C:ORR€C11ONAL SER/Ic E CHER OTARIO GOVERNMENT MINISTRIES MLWCPA,L PRD:)ERTYA55ES5ME1J1 CCRF, RATO PuUNICIDA' a-- ASSOC ATIORS CNTARIO PRO�IINCIALPOLICE POLICE S ERUiC € S ,QCT {ETHER. MUNCIPAL RELATED LE,3SLATICN I N O •- CQ CD r+ RLACHING OUi r+ CFS EILLlNG SLIVNIAFY RE PC '! 323 CNdTARIO COMIAUNITI€S iU Ontario Provincial Police 2019 OPP unicipa Ml Cost -Recover iD N O The billing model is PROVINCIALLY FOCUSED and divides the majority of municipal policing costs into two categories. Q Base Service Calls for Service Allocate among municipalities on an Allocate the costs to municipalities based I equal per -property basis on their individual usage level. U) (households, commercial and industrial properties) CD SlJ • Legislated activities (e.g., crime prevention, Crime calls (assaults, break & enter, mischief, o officer availability to respond to emergency drug offences, etc.) D calls for service 24 hours a day, general and Provincial Statutes (Mental Health Act, Trespass p directed patrol, etc.) to Property Act, landlord/tenant disputes, etc.) • Proactive policing (e.g., RIDE, traffic safety, Motor vehicle collisions (property damage,' community policing, intelligence gathering zT etc.) personal injury, fatal, etc.) • General calls for service (false alarms, lost • Officer training and administrative duties property, missing person, etc.) N All Inspector and Staff Sergeant positions 0 Does not include incidents normally generated N) through proactive policing 0 Additional Costs Q Municipalities billed on their specific usage: sv Overtime Court security Cleaning/Caretakers Accommodations Enhancements Prisoner Transportation* o * Prisoner transportation cost is allocated to all municipalities on an equal per property basis. C7 Ontario Provincial Police Difference between OPP Section 5.1 and Section 10 policing under the Police Services Act, 1990 K, This chart illustrates the differences between OPP Section 5°1 and Section 10 PSA policingo 00 LEGISLATIED I FUNDINGI i ON • ' DEFFERENCES 1_ Civilian Cotiernance1Madel PolitoSen-ice Board -maid of.• CoummttyPolicinZAchizaty � P S ria. ch 2. Objectives and priorities ibc &Jiver of Dab-6-Bowd 4,iw role for CPAC :'ur poll Ce lon-'°1C.!5 N%ith-n the NfuzicijpalIt:" court:ltstsanS'Siththe DeLachmeat obje�=J-. es &Dd ptioiities ftylpQ31c C t++ = 62t - 1 ') i'b'j (P SA) semi ce3 is_ rnl=c' i n' - 5Al ._-r 3. Policy far the ti a P�ffKe ,-• mem of tkt Local pohcy nt&bIisb_%4_ be Bowl! �b d&1Erad rot 2 it! P 5A -er-x police ford sftee constltstiar.nith the D Cn ��EMMI Com=IC�9) PS S. o A. 5eletben of the des t_=%-�nt it. the selectio= o/ff the OPP scte=�Pr�,��t_oy i��. 41 a S. -4 _ 1 Pte. CoMn RTder Chief 0fPVlitie 1P-�i�ra �iciipxe J4iaa"nmt Cc-i"i.$"iaa�ide - IN9) (8) inta�?dd-_L&1=ent PSA T 1L'La ."tp l ti -3 it %be $diction - MM S. Evaluation of DetanhMMI Monit.: i ce of ' ,�:Q dt it -,d role i:: PSA CD Caa�.•a e.: Chief of police beta-zL-mmi C c -_=_3=d- i �, °] {d) PSA 6. _4L3ir.t c-3 cf a compl lWS SySIM - R?-.iewthe I}ns:hm No deft. -_d col: it PSA CpineNaMder-3 ad=isistratior- oaf the complaint syst on xnd 'laces' :•3 rezuAr report! - IC�9) i`f) PSA 7. ?lppoint the members er` .res i .= All bi irz cost ace co zxed tEv-1-tr ALI eaiingCoieA*=11 ed. 7tt tt'� 0:P P. mems3 arc salected v41??it Lt? litf-�+�1 C1 �r a1) PSA 3. ',I) PSA S. Th3Daat3chmmt Cc .: ;+o &-irea%d.,1:icP5A =3 :alicsft*rce Z3 ': prvvides X-2.- at €mss to board. 0L ori ss oxi t 4 or. sacondan activities - 10,"P) �A) PSA Sy S±_ _Alinisin-SapporlFundin-, CPP & 1000O cars Pm3f2 . Ir-A-11eibl. RMS V=ts 1-0, Rw=at from she offo-md seca—amd Prot°idtd,,: necay to muridpalir- Cteditet: to Mt iapaliry it 3z: --v.0 P-cP ' and Fres We of board M a M to loc Wl - rommled 6=ysl sm=tet � :parts. 11. ElNARW -=.fos:Ms=t 8<° -lam° Wf X -'a=mt as speaci5 ka it: 19(2) PSS►-OPP bma rio 3 contrwt - I N6) PSA rimpD�.S' ibibry reawdinE L*L' c1*pil - - - -lsaL OOntario Provincial Police Township of OromMedonte OPP Municipal Policing Cost Overview 2015 to 2019 Year c)st Status Property Count Tota I Cost Year over Year Cost 'variance Cost Per Properly y � � Before Capp Capped Before Cep Before Cap Capped 20,15 Reconciled 9P080 2.7513694 2,635,833 383.05 299.29 20,16 Reconciled 9,307 21800,500 2,8i0i0 560 1.8% 304.91 300.91 2417 R cccciled 9,383 2.793,229+ 2,793,220 -0.3% 297.53 207. 3' 018 Estimate,4"'1 2,797,970 2,79T970 0-2% 296-05 296.05 2419 Estimate 9,620 2;859,944 2,859, 94 2.20% 297.01 297.01 #• (Q N 450 0 Cn 150 Wo Im Cost per Property 2015 2016 2417 201E 2019 110 CPP Aver e Cast Ree Propert v CD 9 ) Ca 1D1ae(I:oat QL ■ PSP Aver - v O 1 A 350 350 O 355 359 0 v CD 9 ) Ca 1D1ae(I:oat QL ■ PSP Aver - v O 1 A Q- P Ontario Provincial Police OPP 2019 Annual Billing Statement Oro-Medonte Tp Estimated cost for the period January 1 to December 31, 207.13 Please refer to wvvu+.opp�.ca for 2+ 19 11, uricipal Policing Billing Gieneral Iriforn»tion summary for further details, N O O Total Cost Q Cast quer P ro pertV Base Service Property Counts House -hold 9,301 Commercial and Industrial 328 Total Properties 9,629 189.54 Cauls far Service Total all municipalities 156,778,914 VILinicipal portion 0-S61-00/0 91.34 Overtime 13.86 Prisoner Transportation per property cast) 2.27 -ffatal 2019 Estimated Cost v c� M fear Omer Year Variance (,est1mate for the year is riot subject to phase-in adjUstrilerLA N W !�ZQ1S Estimated Const per Property tC19 Estirnated Cost per Property (see above} Cn - Cost per Property Variance (Increase) Z❑17 t'''ear -End Adjustment Grand Total Billing for 2019 297.01 :29G_05 297.01 C.9 6 $ (0 M cn M I. ? 2 = .C`a`. r. MV w O 3 Cn 879,',4 Sv 133,46 21,85aE 2,8-59,94Z. M n SlJ iU s? Sy X4,4-9 2_019 I M0rtithly Billing ArYIGUnt 2-32,954 ° P Ontario Provincial Police OPP 2019 Calls for Service billing Sum rnary Ora -M cdante Tp cfl E Iinialed L05t fir the peiiod Jailudry 1 to D-eLerlkikrer 31, 2019 � N O Cal Is -for 5crv,ice-Ca unt. 2 .0'.1 Total ,JofTotal 2:019E5tin148i rAn, foo a-erui-ce Billing Fum 'Ycdi Averdve '4atielittd Viuwhicial C{illa fUr00 w4orkzrouDs 2014 2-015 2016 201.7 Aver a:Ee 7irime I i -77p uVeiiahted Servire r of Standard T ince CQ A B C=At6 (Note ij (Note 2) (Note 31 Dru:E Possession 11 15 10 22 15 6.4 93 0-1205991., °9r`�� DruE5 5 5 3 4 5 37-U 176 0_Qo11070 17.1 {Sper;mti*nal 785 975 333 4315 902 3.6 3,247 Q_2C249Q, 317,2 Opera#i o na l 2 815 704 669 549 659E 1.3 :357 0_D5 34% 93,7eR Oth e r Cri rr i na I [ode Viclatlons 35 28 35 ;34 13 7 ? I, 1 762{Y., 25,40 Ffoperty 0 -rime Violations 245 282 275 286 272! 6.8 1,850 0-1153% 180,7- 3tatuter, & Acts 116 114 125 123 12D 3.5 394 C_G24?� 38,5 Traffic 299 2401 264 252 261 3_4 92.R 0_055.4.9l.' 26., ViolenttirirninalCode 771 15.9 1,�k2,F315 1t�912 l_aI L,3�.Z La445 7 7971* 2,28 7 77y7 21261 7 x179 L, 344 9,002- FrCC077h0% 40.561.0115 6'110,07'$ 5�7�J Pmwin.cial Totals (Nate 4) 381,258 363'779 � 364,615 366'1-94 369,462 1,604,533 100.9% 156.,779, O 0) Niter to Ca 11-s fer Servide ai 11 ing S u rn mary =3 QL 1) Showing no decImaI 1pIaces. foo billlrig purposes the exact calculated numbers have bmeen used � 2) 3hawing 4 decimal places here, for caIculatic ns 9 decimal places have been used � O 3) fists round,cd tv-0 dccinnalb n 4i P rwincial Tota15 exclude data f -or both rnuniclpaI dls5oltticns and arrralzarrna#i s �Ontario Provincial Polido Helpful ONLINE Resources INTERNET www.opp.ca/billingmodel www.opp.ca/m u n ici pa I pol ici ng www.opp.ca/contractproposals {oryylriupM1 (Q (D N N Ui O h -P UI Related resources 2015 - 2018 Annual Billing Comparison 2015-2018 OPP Munlripal Policing Cost 2017 Municipal Pollcing Billing Model Overview 2018 Annual Municlpal Policing Billing Ovenrieuv (Webinar presentation) 2018 fsdmated Front-Ilne Constable and Support Costs 21018 Municipal Billing General Information Property Count Description (2015-2017) Property Count Description (2018) TWITTER MOPP Mun Pol I N O o� Q rn T rn ch M Z3 v O Z3 v CD CD SlJ iU Q T a) r -r O 1 y �1f 'F r _ ,� � ,�-� '� - � -.ter t .� g r �� .4 - �� `•'`�• +� • _ t `Hi'. • �r _ - `�, � -,!' �• of • rr'... j.- �'t r � ' .i: '�' ' �� t. •� -. �� `I � �T•-tri. � ��'- • } „1 �• { �. ° .. •- Y i Fa® ,r :i"r � � ,._.. � r e � :dlr �t .y • ti ++, `< ;•.� � � -. - �� -,}�,��er�y y ,y� r .ems � • ! � • � � ��m�r a�:.. � _. - 'ia _ fir."'' � ' _- _ • * �� 12.a) Report No. DS2019-1, Garry McCartney, Chief Building Official re:... towns tip o Report Proud Heritage, Exciting Future Report No. DS 2019-001 To: Council Prepared By: Garry McCartney, CBO Meeting Date: January 9, 2019 Subject: Proposed Amendments to the Building Fees and Charges By-law Motion # Roll #: R.M.S. File #: Recommendation(s): Requires Action For Information Only It is recommended: 1. That Report No. 2019-001 be received and adopted. 2. That Council support the amendments to Schedule B of By-law 2018-044 as outlined in Schedule 1; and 3. That Staff proceed with the proposed fees and charges by-law amendments as outlined in Schedule 1 and required under the Building Code Act Background/Analysis: The Township of Oro-Medonte Building Division reviews Schedule B of the Fees and Charges By -Law every year to determine any required amendments to Schedule B which is the Building fees and charges schedule within the Township's Fees and Charges by-law. Some minor updates to the fees and charges was completed early in 2018. Staff have now completed an assessment of the Building Fees and Charges and have discussed proposed changes with all Building Division staff. This report is intended to provide Council with staff's recommendations on the proposed fee by-law amendments required at this time. These proposed changes do not directly affect the fees. These changes are being proposed in order to provide more clarity in the By -Law and how the fees are to be applied. The updated Schedule "B" to the Fees and Charges By -Law is detailed in Schedule 1 of this report. Schedule 1 shows the proposed amendments in redfstrikethrough. The specific amendments were completed specific to Sections (2.1 - Greenhouses, 2.3 — Plumbing fees, 2.5 Review rate, 2.6 — Septic Maintenance Program Fee Breakdown, and 3.1 — Retained fees upon refund). Development Services January 9, 2019 Report No. 2019-001 Page 1 of 7 Page 227 of 445 12.a) Report No. DS2019-1, Garry McCartney, Chief Building Official re:... In addition to the above noted Sections, the highlighted fees as noted in Schedule 1 of this report reflects the fees increasing in accordance with Section 5.4 effective January 1, 2019. This is the annual indexing factor in accordance with the most recent twelve month charge in Statistics Canada Quarterly, Construction Price Statistics when such statistic represents an increase. 2018 factors are 1.8% for residential and 0.9% commercial. In the past, plumbing fees have been calculated by "fixture units" as defined by the Ontario Building Code. This creates some confusion for applicants that are not fully aware of the calculations required to obtain an accurate portrayal of the number of fixture units under the scope of the permit application. In an attempt to simplify plumbing fee calculation, the proposed calculation would calculate the number of fixtures (sinks, water closets, showers, tubs etc.). This will allow applicants to provide a more accurate number of fixtures while making the application process more efficient for both the applicant and the staff accepting the application. The Building Code Act Section 7(6) Change in Fees states; "If a principal authority proposes to change any fee imposed under clause (1)(c), the principal authority shall, (a) give notice of the proposed changes in fees to such persons as may be prescribed; and (b) hold a public meeting concerning the proposed changes." As these changes are of clerical nature only, it is the opinion of the Chief Building Official that these changes do not meet the above noted requirements to give notice or to hold a public meeting. Financial 1 Legal Implications I Risk Management: The amendments to the fees and by-law are intended to reflect legislative requirements and cost recovery for staff time being spent on permit review and inspection. The Township fee structure for building activities provides for cost recovery and does not impact the General Tax Levy. Funds are being placed in the reserve fund to ensure that in a year where activity levels reduce the ongoing administration/operations costs can be covered without impact to the general tax levy. The Ontario Building Code is a set of minimum provisions respecting the safety of building with respect to public health, fire protection, accessibility, and structural sufficiency. Township staff are required to ensure that construction in the Township complies with the Building Code requirement to reduce any potential legal implications and to ensure appropriate risk management. Policies/Legislation: Building Code Act Ontario Building Code Corporate Strategic Goals: Continuous Improvement & Fiscal Responsibility Development Services January 9, 2019 Report No. 2019-001 Page 2 of 7 Page 228 of 445 12.a) Report No. DS2019-1, Garry McCartney, Chief Building Official re:... Enhanced Communications & Customer Service Balanced Growth Employer of Choice Consultations: Director of Development Services CBO Deputy CBO Building Division staff Attachments: Schedule 1 — By-law 2018-044 Building Division - Fees and Charges, Schedule B Proposed Amendments Conclusion: The amendments, as proposed, provide further clarity on the complete application permit requirements. On the basis of the reviews and the analysis provided above, it is recommended that the proposed fee amendments be approved by Council and adopted by By-law. Respectfully submitted: XSM artney, CBCO uildin Official T Approval 1 Comments: Development Services Report No. 2019-001 C.A.O. Approval I Comments: January 9, 2019 Page 3 of 7 Page 229 of 445 12.a) Report No. DS2019-1, Garry McCartney, Chief Building Official re:... Schedule 1 - Draft 2018-024 Building Fees Amendments Schedule "B" to By -Law No. 2018-044 Building 1. Calculation of Permit Fees Permit fees shall be calculated based on the formula given below, unless otherwise specified in the schedule. The minimum fee for a permit shall be $250.00 unless specifically stated as a flat rate. Any fee not determined in the following is determined at the discretion of the Chief Building Official. Permit Fee = Service Index (SI) x Total gross floor area (A) Note: Gross floor area (A) is measured to the outer face of exterior walls and to the centre of fire walls. 2. Permit Fees Building Classification & Construction Service Index (SI) $1ft2 2.1 Non Residential Occupancies Group A Group B (Assembly occupancies) (Care occupancies) Churches, Schools, Detention, Nursing homes, Arenas, etc. Group homes, Hospitals, etc. a) New Construction 1.01 b) Renovation J Alteration to the above 0.45 c) Accessory Buildings to the above 0.61 Group D Group E (Business & Personal (Mercantile) Services) Retail Stores, Offices, Hair Salons, Supermarkets, Banks, etc. Restaurants up to 30 seats, etc. a) New Construction 1.01 b) Renovation i Alteration to the above 0.46 c) Accessory Buildings to the above 0.61 Group F (Industrial Occupancies) Warehouses, Manufacturing, etc. a) New Construction 0.91 b) Renovation / Alteration to the above 0.45 c) Accessory Buildings to the above 0.61 d) Fire Code Retrofit as a result of Fire Department inspection Minor — as determined by CBCs Minimum Fee Major — as determined by CBO 0.45 of floor area affected Agricultural Storage Buildings (Maximum $ 800.00) 0.25 Pole bam, Coverall style building, etc- taAgricultural AgriculturalBarns, Riding Arenas, Viewing areas, Agricultural Processing Buildings 0.45 Unheated greenhouse (Maximum 5800) 0.25 Heated Greenhouse subject to Site Plan Control 0.45 Page 6 of 29 Development Services January 9, 2019 Report No. 2019-001 Page 4 of 7 Page 230 of 445 12.a) Report No. DS2019-1, Garry McCartney, Chief Building Official re:... 2.2 Residential Occupancies Grauo C (Residential Occupancies) a) New Construction - gross floor area 1 .58 b) Renovation/Alteration/finishing basement 0.46 c) Convert existing garage to habitable space 0.46 d) Accessory Building / Garage 0.46 e) Decks, covered porches, balconies i) As part of the original dwelling permit - Less than Included in dwelling 108 sq.f . permit fee ii) As part of the original dwelling permit - Over 108 $ 250.00 each sq.ft. $ 250.00 each iii) Separate permit (not part of original dwelling permit) f) Solid fuel burning appliance (woodstove, pellet stove, Minimum fee fireplace, etc.) 2.3 Other Miscellaneous Work Flat Rate Portable Buildings (School portables, sales office or $ 300.00 portables used as accessory buildings, etc.) Tents (short term for special events or a summer season) Up to 2,420 ft2 aggregate area Minimum fee Over 2,420 ft2 aggregate area $ 300.00 Demolition $ 150.00 Demolition - Engineered $ 300.00 Change of Use (No construction proposed) Minimum fee Designated structures under Div A 1.3.1.1. $ 300.00 Retaining walls Signs under Div B 3.15 Solar Collector on a building }5m2 total area Wind Turbine -3kW Outdoor pool, public spa under Div B 3.11 & 3.12 etc. Plumbing, over 6 Fixtures txnits-as a pittri-�t Minimum fee Plumbing. 0-6 Fixtures -units-os-part-of a ""uil€iing-permit S ,341xture-unit $75.00 2.4 Sewage System Flat Rate Septic Size Verification $ 100.00 Sewage System Permit/New or Replacement (Class 2. $ 525.00 3, or 4) Septic Tank Replacement/Holding Tank Replacement $ 200.00 Page 7 of 29 Development Services January 9, 2019 Report No. 2019-001 Page 5 of 7 Page 231 of 445 12.a) Report No. DS2019-1, Garry McCartney, Chief Building Official re- ... 2.5 Miscellaneous 2.6 3. Flat Hate Transfer Permit (to new owner) $ 75.00 Re -inspection Fee $ 75.00 Certified Model Home Review (Non-refundable) $ 200.00 per model L.L.B.Q- inspection & letters for occupant loads $ 100.00 Permit Revision (in addition to applicable permit fees $ 75.00 and review rate) Review rate (Building Officials) `e- r-eview of-rrevisiorts $ 90.00 per hour to -plans - File Search $ 50.00 No charge for current homeowners making simple requests "defined by CBC] Annual file maintenance fee $ 100.00 Note: Applicable on permits not granted a final after three (3) years subsequent to permit issuance. Lot Grading — Initial/First Review $ 250.00 Each Subsequent review $ 150.00 Alternative Solutions Examination Fee $ 500.00 (base fee) plus $ 90-00/hour of review time Septic Maintenance Program On -Site Sewage System Maintenance Program (O. Reg 315/10) Administration Fee Inspection Fee Refund of Permit Fees -$-'t+15 00 $ 55.00 S90.00 3.1 Pursuant to this by-law, the portion of the total calculated permit fees that may be refunded shall be a percentage of the total fees payable under this by-law, calculated as follows in regard to functions undertaken by the municipality: a) 75% if only administrative functions have been performed; b) 50% if administrative and plans examination functions have been performed; c) 25% if the permit has been issued and no field inspections have been performed subsequent to permit issuance, or d) 0% if any field inspections have been performed subsequent to permit issuance. in t,� ea az,f eny refund req +eer-the However, a minimum jaelmit-fee of S 250.00 will be retained. 3.2 The permit fee shall be returned to the person named on the fee receipt, unless such person advises the Chief Building Official, in writing and prior to release of the refund, of a change in name, in which case the refund shall be returned to the person then authorized to receive it. When only the minimum fee has been collected/submitted, no refund will be processed. Page 8 of 29 Development Services January 9, 2019 Report No. 2019-001 Page 6 of 7 Page 232 of 445 12.a) Report No. DS2019-1, Garry McCartney, Chief Building Official re:... 4. Deposits & securities 4.1 Lot Grading Deposit $ 1,000.00 Applicable for new construction as required by Township policies & procedures. Refundable upon satisfactory inspection minus any applicable charges. 4.2 Conditional Permit Security As requested and issued by the Chief Building Official, to be paid in addition to applicable permit fees. For dwelling less than or equal to 3000 sq.ft (main floor) $ 5,000.00 For dwelling greater than 3001 sq.ft. (main floor) $10,000.00 For non-residential construction a letter is to be provided to the Chief Building Official from the Architect responsible for the project outlining the estimated cost in restoring the site to its original state. The amount deemed shall be the amount of the security deposit required in the form of a letter of credit. For all residential and non-residential projects, if the Chief Building Official determines that the subject construction has not been removed or the lands have not been restored to its original state, the letter of credit may be drawn upon in full or in part to restore the lands. Should the Township incur additional costs, the Township shall have a lien on the lands for such amount. 5. Notes 5.1 Total fee is payable upon receipt of completed application. 5.2 Where a person is found to have commenced construction or demolition of a building without a permit having been issued, the permit fee shall be doubled, minimum fee of $250.00 in addition to required fees will be applied to cover the cost of administration and enforcement. 5.3 Compassion fee - Permit fees for a rebuild due to fire (fire restoration or a new build same size) will be charged at 50% of the determined fees, but not less than the minimum fee. Additional new build beyond the original structure size will be charged at full permit fees as noted above. 5.4 That Schedule B shall be adjusted without amendment to this By-law annually on January 1 se each year, commencing January 2019, in accordance with the most recent twelve month charge in Statistics Canada Quarterly, Construction Price Statistics when such statistic represents an increase. Fees shall be rounded to the closest cent - 6. Cost Recovery Where a building investigation results in the issuance of an Order under the Act the property owner or any other person responsible for the action, shall pay fees in accordance with the most recent fee schedule. Where an Order is issued under the Act and where the named achieved eventual compliance with the Order, the Township may choose not to prosecute the named, if satisfactory settlement is reached. 7. Additional Costs When the Township, or another municipal, provincial, or federal agency/entity on the Township's behalf, tabes actions or pays money to rectify failures, by-law infractions or situations created by, or on behalf of a person, including but not limited to non-compliance with the terms of any agreement, or permit, or license, such person shall be responsible for all costs paid or payable by the Township including the cost of staff time, equipment expenses and other expenses incurred by the Township- The person shall be invoiced for all costs. The minimum invoice shall not be for less than three (3) hours of time or $ 1.000-00. Page 9 of 29 Development Services January 9, 2019 Report No. 2019-001 Page 7 of 7 Page 233 of 445 12.b) Report No. DS2019-2, Andria Leigh, Director, Development Services ... 'Township of Report Proud Heritage, Exciting Future Report No. To: Prepared By: Report DS2019-002 Council Andria Leigh, Director, Development Services Meeting Date: Subject: Motion # January 9, 2019 Cannabis Legislation — Proposed Retail Stores Roll #: n/a R.M.S. File #: A09 56008 Recommendation(s): Requires Action For Information Only It is recommended: 1. That Report No. DS2019-002 be received; and 2. That Council proceed with Option # ; and 3. That Township staff advise the AGCO of Council's decision including the Council resolution. Background/Analysis: In June 2018, the Senate voted to pass Bill C-45 the "Cannabis Act" which meant that as of October 17, 2018 recreational cannabis was legal in Canada. Under the Cannabis Act, the federal government is specifically responsible for regulating and licensing the production of cannabis, the rules around possession limits, advertising, tracking of seed to sale, establishing minimum age limits of 18 years old, and restricting personal home grown cultivation to a maximum of four plants, in addition to their continued oversight regarding medical cannabis. In September 2018, the Provincial Government proceeded with Bill 36 the Cannabis Statute Law Amendment Act, 2018 that received Royal Assent on October 17, 2018 which amended various Acts and enacted one new Act in relation to the use and sale in Ontario of cannabis and of vapour products. This included amendments to the Cannabis Act, 2017, the Cannabis Licence Act, 2018, the Ontario Cannabis Retail Corporation Act, 2017, the Smoke -Free Ontario Act, 2017, and the Highway Traffic Act. The province is responsible for governing the wholesale and retail distribution, the selection of a retail distribution model, and workplace safety. In Ontario, the minimum age to consume cannabis is 19 years of age and sales will be exclusively through a provincial government agency. The Province enacted the Cannabis Licensing Act, 2018 Development Services January 9, 2019 Report No. DS2019-002 Page 1 of 6 Page 234 of 445 12.b) Report No. DS2019-2, Andria Leigh, Director, Development Services ... that sets out the licensing and regulatory regime for private cannabis retail stores that is to be administered by the AGCO. The ACCO has the authority to enforce compliance, including revoking licenses from stores that fail to comply with the conditions set by the Province. The provincial government has committed to allowing private recreational cannabis retail stores throughout Ontario starting April 1, 2019. As recreational cannabis is a legal, controlled and regulated product, cannabis stores will be considered like any other type of retail and as such, no zoning changes are needed and municipalities under the legislation cannot require a zoning amendment for this type of retail store in their municipality nor can they limit the number of retail stores permitted. In legalizing cannabis for recreational purposes, the federal, provincial and municipal governments share three interrelated goals: protecting youth, public health and safety, and ending illegal sales of cannabis. The provincial government has established a regulatory framework (O. Reg. 468.18) under the recently passed Cannabis Licensing Act, 2018 that provides further clarity on how these private businesses will be licensed and regulated by the Alcohol and Gaming Commission of Ontario (AGCO). These regulations deal with various elements of the retail regime including matters in which municipal governments may have an interest. The regulations speak to how a license to open a cannabis store will be issued although further details regarding the AGCO process still need to be finalized. The AGCO licensing regime will have three parts: operator approval; retail site location approval; and store management licensing. The AGCO is the provincial authority that will licence cannabis retail operators, authorize cannabis retail locations, and license senior store staff. Municipal governments will have no licensing authority. The AGCO will also be responsible for the inspections and enforcement of the Act and in addition, the AGCO will regulate and review all aspects of the retail operation including municipal and public input, that the proposed store location is consistent with the public interest as defined in the regulations. The regulations further identify that the minimum distance from a school for a retail cannabis store is 150 metres. The regulation also state that the retail stores are authorized to be open from 9:00 a.m. to 11:00 p.m. on any day of the week, are required to be separated from any other commercial activity or from any outdoor area. In addition the only items to be sold at the store are: cannabis purchased directly from the Ontario Retail Cannabis Corporation, cannabis accessories, and shopping bags; no other items can be sold in these retail stores. The Regulation provides further details regarding the Registrar's Standards that will be required to be met in order for a license to be issued including: advertising, training for staff, record keeping, compliance with the Federal tracking system, and the physical store requirements (equipment, security, surveillance etc.). Municipal governments are being provided a one-time opportunity to opt out of allowing retail cannabis stores in their communities. The decision to opt out must be made by January 22, 2019. Unless a municipal government opts out as per Ontario Regulation Development Services January 9, 2019 Report No. DS2019-002 Page 2 of 6 Page 235 of 445 12.b) Report No. DS2019-2, Andria Leigh, Director, Development Services ... 468118 s. 22 and provides the Council resolution by the January 22, 2019 deadline, then by default they are considered to have Opted In to allowing recreational cannabis retail sales. Currently the only way to legally purchase recreational cannabis is online through the Ontario Cannabis Store (OCS). As stated above, municipalities including the Township have the option to allow retail cannabis stores beginning in April 2019. By January 22, 2019 the Township needs to advise the Province whether it will allow private retail stores in the Township or not. If the Township opts out of allowing cannabis retails stores by this date, they continue to have the option to Opt in at a later date. However, if the Township Opts in by this date, they will not be able to opt out of allowing cannabis retail stores in the future. The following are the Options available for Council's consideration and decision: 1. Opt out of allowing retail stores in Oro-Medonte and confirm in writing by January 22, 2019; 2. Opt out of allowing retail stores in Oro-Medonte and confirm in writing by January 22, 2019 in order for the Township to complete additional review and consultation and consider the option to Opt In to retail stores at a later date 3. Opt In to allow retail stores in Oro-Medonte and confirm in writing by January 22, 2019 (Note: The Township cannot then Opt Out of retail stores at a future date) 4. Provide no response by January 22, 2019 deadline (Note: the Province through this option would deem the Township of Oro-Medonte to have Opted In to allowing retail sales in the Township) Through the month of December, a survey has been posted on the Township's website to seek input from the community in regards to whether cannabis retailers should be allowed in the Township of Oro-Medonte in order to assist Council in their decision to "Opt In or Out" by the January 22, 2019 deadline. Council does have the ability to "Opt Out" initially by the January 2019 deadline should they wish to solicit more information or undertake more public engagement prior to making a final decision. After the January 22, 2019 deadline Council cannot decide to Opt Out if they have not already advised the ACCO of this decision. Municipalities that have opted out by the January 2019 deadline always retain the right to pass a resolution to "Opt In" and permit cannabis retail stores at a later date. At the time of writing this report, 497 surveys had been completed. The survey results indicate that 52 % of respondents believe the Township should allow cannabis retail stores in Oro-Medonte while 48% do not want them allowed. Of the respondents, 53% are either somewhat supportive or strongly supportive of allowing cannabis retail stores while 47% somewhat oppose or strongly oppose allowing the retail stores. In regards to the Options available to the Township, 49% of respondent stated the Township should Opt In immediately to retail stores, while 16% stated to Opt Out for now, and 35% stated to Opt Out and not allow retail stores in the Township at any time. There have also been a variety of comments submitted with survey responses ranging from: retail stores should be considered similar to cigarette and alcohol which are already allowed, allowing retail stores will assist in preventing illicit or illegal sales, sales should only be considered Development Services January 9, 2019 Report No. DS2019-002 Page 3 of 6 Page 236 of 445 12.b) Report No. DS2019-2, Andria Leigh, Director, Development Services ... through the online option, why should others benefit and not the Township from retail stores, and that there is too much work and process involved for the money the Township will receive. The final survey summary and analysis will be provided by staff verbally to Council at the January 9th Council meeting in order to assist in the discussion and decision by Council. In addition, an updated summary of those municipalities in Simcoe County that have made decisions and what those decisions were (to Opt In or Opt Out) as of January 91h will also be provided verbally by staff at the meeting. At the time of writing this report, only the Township of Tay had identified they had Opted Out of allowing retail stores. It is also important to note that although the Township is required to provide a response to the Province in some form by the January 22, 2019 deadline it is clear that currently there is a national supply shortage and therefore the Province is taking a phased in approach to cannabis retail licensing. In the initial phase only 25 licenses will be issued for operators to open for business as of April 1, 2019 and stay open. The AGCO will be implementing a lottery system to determine who is eligible for the initial licenses to legally operate a store in Ontario. The draw for the licenses will be conducted on January 11, 2019. Once it has been determined that the federal government has provided for enough reliable supply, the province will communicate further next steps for additional private retails stores to be licensed in Ontario. Should the Township determine they will be Opting In and allowing retail stores, the legislation does permit the Township to adopt a Municipal Cannabis Retail Policy Statement that could address what the Township sees as significant local sensitive uses and would be utilized by Township staff in responding to the 15 -day window during the commentary process for any license application received from the AGCO. This policy statement can identify specific sensitive uses and express some parameters to consider proximity to these sensitive areas, or may set out concerns regarding store concentration in certain areas of the Township. In the event, Council makes the decision to Opt In to allow retails stores in the Township, staff will draft such a policy statement for future consideration by Council. While there is no regulatory requirement for the AGCO to act on municipal input, it is reasonable that the Township Council could choose to set out any locally sensitive uses as part of the decision to allow cannabis retail stores or to opt out. Setting out these sensitive uses would specify the expectations of the community as cannabis retail sites are proposed. However, care needs to be taken so that this statement would not prohibit any cannabis retail store from locating in a municipality. Opting out is the appropriate mechanism for not permitting any stores in a municipality. The Township does not have the legislative authority to regulate the location of these retails stores nor to establish business licensing or limit the number of retail stores in the Township. Any retail stores if allowed and licensed by the Province would be subject to compliance with both the Building Code and Fire Code. Development Services January 9, 2019 Report No. DS2019-002 Page 4 of 6 Page 237 of 445 12.b) Report No. DS2019-2, Andria Leigh, Director, Development Services ... The Township should also identify a key senior staff point person for proposed cannabis store notices received from the ACCO in order to provide a one -window approach to coordinate municipal input when an application is received from the AGCO. The AGCO would be giving public notice of an application for a retail store authorization, for specific cannabis retail locations, before issuing a license. The notice would request the Township and its residents to make written submissions to the Registrar as to whether the retail store is in the public interest. There would be a 15 -day window for public and municipal government comments for each store site proposed by an approved operator. The municipal comments would be required to focus on whether a proposed storefront location is in the public interest, which in the regulations is defined as public health or safety, protecting youth and eliminating the illegal market. Financial I Legal Implications I Risk Management: The province released the funding approach to help municipal governments offset implementation costs. Letters were sent from the Minister of Finance to all Heads of Council and Municipal Treasurers in early November, 2018. The Province has indicated that funding is being provided to municipalities in order to assist with the implementation costs. On November 26, 2018 the Township received the Minister of Finance correspondence confirming that the Township's first payment of funds to be received in January 2019 will be $ 11,859 regardless of whether the Township decides to Opt In or Out. Confirmation of the amount of the second payment of funds will be provided to the Township in the new year and payment will be received in March 2019 and will be based on whether or not the Township Opts In or Out. A maximum of $ 5000 will be provided if the Township Opts Out and a larger amount would be provided should the Township Opt In. The funds received from the Province are intended to assist the Township with the implementation costs that directly relate to the legalization of recreational cannabis which could include: • increased enforcement (e.g. police, public health and by-law enforcement, court administration, litigation) • increased response to public inquiries (e.g. 311 calls, correspondence) • increased paramedic services • increased fire services • by-law / policy development (e.g. police, public health, workplace safety policy) The Township will be required to track and maintain all records related to the monies received and how they were utilized and to provide this information back to the Province when requested. Policies/Legislation: Cannabis Act Ontario Retail Cannabis Corporation Act, 2017 Development Services January 9, 2019 Report No. DS2019-002 Page 5 of 6 Page 238 of 445 12.b) Report No. DS2019-2, Andria Leigh, Director, Development Services ... Cannabis Statute Law Amendment Act, 2018 O. Reg 468118 2015-2018 Strategic Plan: Continuous Improvement & Fiscal Responsibility— We deliver affordable, quality services. Enhanced Communications & Customer Service — We demonstrate a culture of open communication and engagement that delivers on `customer come first'. Balanced Growth — We support business and job creation while protecting our natural environment. Inclusive, Healthy Community — We are a community that is safe, accessible and inclusive. Attachments: n/a Conclusion: This report is intended to provide the background information regarding the legislation, the options available to the Township regarding allowing cannabis retail stores in the Township, and the community input received to date through the online survey. Further updates on the final survey results and the status of municipalities opting in and out will be provided verbally to Council at the meeting prior to the discussion and decision by Council. In accordance with the regulations a decision of Council is required to be communicate to the Province by the January 22, 2019 deadline and depending on this decision further research, communication, decisions may be required by the Township. Based on the information provided above, staff are seeking direction from Council on which of the Options identified in this report that Council supports. Once this decision is confirmed through a Council resolution, staff will provide the required correspondence to the AGCO before the January 22, 2019 deadline. Respectfully submitted: Andria Leigh, MCIP, R P Director, Development Services SMT Approval / Comments: C.A.O. Approval / Comments: -12\i Development Services January 9, 2019 Report No. DS2019-002 Page 6 of 6 Page 239 of 445 12.c) Report No. HR2019-1, Tamara Obee, Manager, Human Resources, Health... Township of Report Proud Heritage, Exciting Future Report No. To: Prepared By: HR 2019001 Council Tamara Obee, Manager Human Resources/ Health & Safety Meeting Date: Subject: Motion # January 9, 2019 Fit for Duty Policy Roll #: R.M.S. File #: Recommendation(s): Requires Action For Information Only It is recommended that: 1. Report No. HR 2019-001 be received and adopted. 2. That the draft Human Resources Policy Number POL-HR-7.08 be enacted effective immediately. 3. And that Staff be advised accordingly. Background: The Township of Oro-Medonte regularly reviews Human Resources Policies and Procedures to ensure that legislative requirements have been met, that current practices have been incorporated and that industry wide best practices are being followed. Analysis: The Smoke -Free Ontario Act 2017 and Cannabis Statute Law Amendment Act, 2018 received Royal Assent on October 17, 2018. In response to the passing of this legislation the Township has created a draft Fit for Duty Policy for Council's consideration. This policy is intended to more comprehensively speak to the greater number and complexities of issues related to a more all encompassing employer objective of ensuring employees are "Fit for Duty". The draft Fit for Duty Policy has been distributed for comment from the Senior Management Team, the comments received were considered for incorporation to the policy. Council and Staff will be provided training to recognize the signs and symptoms of "impairment" and on this policy. Human Resources January 9, 2019 Report No. HR2019-001 Page 1 of 2 Page 240 of 445 12.c) Report No. HR2019-1, Tamara Obee, Manager, Human Resources, Health... It is recommended that the following draft policies be adopted and enacted effective immediately. Financial 1 Legal Implications 1 Risk Management: Policies/Legislation: Legislation Collective Agreement Employee Benefit Provisions Corporate Strategic Goals: Employer of Choice Consultations. Senior Management Team Attachments: Draft Policy for consideration. Conclusion: It is recommended that the Draft POL-HR-7.08 Fit for Duty Human Resources Policy be adopted effective immediately. Respectfully submitted: Tamara Obee �rum Manager Human Resources/Health & Safety SMT Approval 1 Comments: Human Resources Report No. HR2019-001 C.A.O. Approval 1 Comments: January 9, 2019 Page 2 of 2 Page 241 of 445 12.c) Report No. HR2019-1, Tamara Obee, Manager, Human Resources, Health... Township of Policy Proud Heritage, Exciting .Future Department/Section Human Resources Policy # POL-HR-7.08 Subject Fitness for Duty Enacted by Council: Motion # 1. Purpose: To establish a Policy for the Township of Oro-Medonte which ensures that all employees are fit to carry out their assigned duties in a safe and effective manner; are not under the influence of any substance; and are not experiencing any "hangover or carryover" effects of any substance, or health condition, and that, an employee that is not fit to perform their assigned duties in a safe and effective manner shall be reassigned or removed in the workplace. 2. Scope: This policy applies to all Employees who work in municipal or municipally owned or controlled offices, facilities, worksites at all locations of the Corporation and who operate any Township owned, leased vehicles or equipment. All Township Contractors (Contractor) are expected to adopt this Policy as their own and enforce this policy as it relates to their and their subcontractors' employees (as applicable) when engaged in work on behalf of the Corporation or while at any Municipal site as defined above. 3. Policy: The Township is committed to providing services in an efficient and professional manner and to provide a healthy and safe workplace which is free from the adverse impact of alcohol and legal drugs and further, is free of illegal drugs. To promote this goal, employees are required to report to work in a fit for duty condition, and to perform their jobs safely and efficiently. While on Township property/equipment or while conducting business related activities on behalf of the Township away from the premises, including conferences/workshops, no employee may be under the adverse influence of alcohol nor shall they use, possess, distribute or sell illegal drugs or cannabis. The legal use of over the counter/off the shelf or prescribed drugs is permitted on the job, provided it does not impair an employee's ability to perform the essential functions of the job effectively. Page 1 of 5 Page 242 of 445 12.c) Report No. HR2019-1, Tamara Obee, Manager, Human Resources, Health... 4. Definitions: For the purposes of this Policy: Alcohol: All substances defined as liquor in the Liquor License Act. Contractor: Any person(s) providing services or good the Township under a contract or other agreement not paid through the Township's payroll system. Drugs includes: • Narcotics and illegal drugs; • Marijuana in any form including CBD oil, whether used or obtained legally or illegally; and • Legal prescription and over-the-counter medications and drugs that cause or have the potential to cause impairment and render an employee not fit for duty. Employees: Mayor and Members of Council, all full-time, part-time seasonal, student, co-op/interns, temporary/contract service employees, Volunteers and Volunteer Firefighters in all classifications of the employment. Fit for duty: Means a state of physical, mental and emotion that allows an individual to perform his or her job duties safely and effectively without impairment due to the use of or after-effects of alcohol, illegal drugs, legal medications or other health conditions. Health Condition: An illness, injury, impairment, or physical, emotional or mental condition that reduces a person's alertness any may result in an inability to safely perform work. Impairment: Impairment in the workplace can cause serious accidents, and interfere with the accuracy and efficiency of work. Other ways that substance abuse can cause problems at work include: • After-effects of substance use (hangover, withdrawal) affecting job performance • Absenteeism, illness, and/or reduced productivity • Pre -occupation with obtaining and using substances while at work • Interfering with attention and concentration while at work • Illegal activities at work including selling or buying illicit drugs • Psychological or stress-related effects due to substance use by a family member, friend or co-worker that affects the Employee's job performance On duty: Includes reporting for and performing work, including: • Scheduled work; • On-Call/Stand-by • Unscheduled call-in work; • Work performed at Township facilities; Page 2of5 Page 243 of 445 12.c) Report No. HR2019-1, Tamara Obee, Manager, Human Resources, Health... • Work performed for the Township away from municipally facilities, including but not limited to driving or traveling to and from work. Safety -sensitive job: means positions that have a direct and substantial impact on the health and safety of the employee, other workers, customers, visitors, the public, property and/or the environment, including but not limited to those involving driving, operation of machinery or equipment, handling of toxic substances and others determined by the Corporation of the Township of Oro- Medonte. Substance abuse: The use of a potentially impairing substance to the point where it adversely affects performance or safety at work, either directly through intoxication or hangover, or indirectly through social or health problems. Substance Dependency/Addiction: Substance dependency is the compulsion to use alcohol or other drug(s) despite adverse consequences. Characterized by cravings to use of alcohol or drugs, repeated failures to control use, increased tolerance to the drug's effects, and increased disruption in work and family life. 5. Prescription Drugs including Medical Marijuana (prescription) A prescription for does not entitle an employee%ontractorto be impaired at work/on-call; • A prescription does not entitle an employee%ontractorto compromise his or her safety, or the safety of others; • A prescription does not entitle an employee%ontractor to smoke in the workplace as defined by applicable legislation; • A prescription does not entitle an employee%ontractorto unexcused absences or late arrivals; • The employer is, however, required to attempt to find suitable workplace accommodation for disabled employees as outlined in the Township's Workplace Accommodation Policy. 6. Requirements for Employee/Contractor All employee%ontractor covered by this Policy are required to: • Come to work fit for duty; • Work safely in accordance with Section 28 of the OHS Act, Township policies, procedures and other applicable standards; • Refrain from using or being impaired by alcohol or drugs while they are on duty; • Refrain from possessing, purchasing, selling, distributing or engaging in any other conduct involving alcohol or illegal substances or paraphernalia while they are on duty/on- call; • Refrain from misusing or being impaired by prescription or non-prescription drugs while they are on duty; • Notify their supervisor if they suspect that a co-worker is unfit for duty. Page 3 of 5 Page 244 of 445 12.c) Report No. HR2019-1, Tamara Obee, Manager, Human Resources, Health... Employee Duty to Notify An Employee/Contractor must notify their supervisor of any health condition (as defined in this policy), if they are using legally prescribed medical marijuana or other legal prescription and non- prescription drugs that may cause impairment for the treatment of a medical condition. Off-duty and legal use of such drugs does not violate this Policy as long as employees are fit for duty at all times when they are on duty as defined in this policy. 7. Senior Managers, Managers and/or Supervisor Responsibilities Senior Managers, Manager and/or Supervisor are responsible for: • Ensuring that their employee%ontractor know, understand and comply with this policy; • Understanding that there are risks associated with workplace substance abuse; • Assisting employee%ontractorwith substance abuse issues and providing them with information to get help; • Observe and monitor their direct report employee%ontractorfor signs of impairment that may result in them not being Fit for Duty; • Receive and investigate any concerns from other employees regarding suspected signs of Employee/Contractor impairment that may result in them not being Fit for Duty; • Prohibit any employee%ontractorfrom performing the duties and responsibilities of a safety sensitive position that is observed and/or reported not Fit for Duty; • Enforcing the policy. Signs of Impairment: The following checklist contains common signs which may indicate impairment from drugs or alcohol: • Smell of alcohol on the breath; • Marijuana odour; • Glassy or bloodshot eyes; • Fine motor skill impairment; • Unsteady walk; • Slurred speech; • Mood swings; • Memory loss; • Withdrawal; • Absenteeism/lateness; • Erratic, aggressive or exaggerated behaviour; • Relationship conflicts; • Lack of inhibition; • Nervousness; • Poor grooming or disheveled appearance and/or • Reduced workplace performance. Policy Administration: An Employee showing signs of impairment or who is possibly unfit for duty shall be placed on leave until further assessment can be made/obtained and/or EAP referral completed. Emergency medical care will be immediately obtained whenever there is a question of acute illness or impairment that threatens the safety of the employee or others. Arrangements for the Page 4 of 5 Page 245 of 445 12.c) Report No. HR2019-1, Tamara Obee, Manager, Human Resources, Health... Employee to be transported home shall be made, to ensure their safe arrival and their emergency contact shall be contacted. Violations of this policy may lead to disciplinary action, up to and including immediate termination of employment or of a volunteer position, and/or required participation in a substance abuse rehabilitation or treatment program. Such violations may also have legal consequences. Employees with drug or alcohol problems that have not resulted in and are not the immediate subject of disciplinary action may be able to participate in a substance abuse rehabilitation program as part of the Township sponsored Employee Assistance Program. Employees requiring assistance should speak to Human Resources for support or contact the Township's EAP Provider. The Township does not engage in pre-employment or random drug and alcohol screening. However, drug and alcohol testing which falls within legal parameters may be required under the following circumstances: • Post—accident (incident), where recordable losses have occurred or where there is suspicion that drug or alcohol use may have been a factor; • Where there is evidence of, or reasonable grounds to suspect drug or alcohol use or impairment contrary to this policy. 8. Support for Employees with Substance Abuse Issues Although Township of Oro-Medonte reserves the right to discipline, it also recognizes that addiction and substance abuse is a health condition which may require accommodation. Township of Oro-Medonte is prepared to help employees through our Employee Assistance Program to get the counselling, treatment, rehabilitation and support they need to overcome those problems. 9. Privacy Information provided to the Township by employees seeking accommodations will be kept confidential and private and will only be used by the Township for the purposes of accommodations and disclosed on an "as needed basis". Employees who report to their Senior Manager, Manager or Supervisor their suspicion of an employee%ontractor being not Fit for Duty may do so in confidence and the reporting employee's name and identity will be kept confidential to the extent possible but subject to any disclosure imposed by law. This policy is to be considered in conjunction with the following Township policies but not limited to POL-HR-7.01 — Code of Conduct and POL-HS-2-01-01 Health & Safety Policy. It shall be the responsibility of all employees of the Township of Oro-Medonte to ensure that they are aware of this policy by completing POL-HR-1.01-Form 1 and submitting it to Human Resources for retention in their personnel file Page 5 of 5 Page 246 of 445 12.d) Report No. CS2019-2, Donna Hewitt, Director, Corporate Services re... Twnship of Report Proud Heritage, Exciting Future Report No. To: Prepared By: CS2019-02 Council Donna Hewitt, Director, Cor orate Services Meeting Date: Subject: Motion # January 9, 2019 Community Satisfaction Survey — Consulting Services Roll #: R.M.S. File #: Award - RFP # CS 2018-01 Recommendation(s): Requires Action For Information Only It is recommended: 1. That Report CS 2019-02 be received and adopted. 2. That the Request for Proposal (RFP) CS 2018-01 — Consulting Services for Community Satisfaction Survey be awarded to MDB Insight in the amount of $19,500 plus HST; 3. That staff be directed to execute the necessary contract; 4. That the proponents be advised of Council's decision under the Director, Corporate Services signature. Background: In 2008, the municipality initiated "Looking Ahead 2008" which included as a primary goal, enhancing customer satisfaction. Both internal and external surveys were conducted to measure and benchmark satisfaction and solicit suggestions on how the municipality could deliver a better experience to our customers. The input received resulted in a number of changes in "how services" are delivered. The 2014-2018 Council continued to support the need to measure and enhance the customer experience and satisfaction with service delivery. They endorsed Enhanced Communications & Customer Services as one of five Corporate Goals in the Corporate Strategic Plan. As defined in the plan, this goal focused attention on the importance of service excellence and the engagement with the community as part of its decision- making. An action item under this goal included direction to complete semi-annual customer satisfaction surreys. Corporate Services January 9, 2019 Report No. CS2019-02 Page 1 of 5 Page 247 of 445 12.d) Report No. CS2019-2, Donna Hewitt, Director, Corporate Services re... Surveys were completed in 2014 and 2016 with the assistance of Georgian College's Research Analyst Program (RAP). The RAP is a post -graduate program which focuses on teaching students the skills necessary to engage in applied market and social research for both the business and government sectors. As part of the learning process, teams of students are required to complete actual research assignments for businesses or organizations while being mentored by the RAP Program Co-ordinator. The organizations are expected to cover all direct costs associated with the research (for example: printing and postage costs, meeting expenses etc.) and in return an honorarium is provided to the team; the team members are not paid. With the use of the RAP students, the Township was able to complete this outreach at a modest cost (x$1,000/survey). The survey tool utilized in 2014 and 2016 built upon the customer satisfaction survey utilized in 2009 and included open-ended qualitative questions reflecting the mission and goals of the municipality. The methodology for survey/data collection was somewhat limited in that there was not an ability to collect responses from a random selection of residents. Surveys were accessible electronically through the Township's website, through the Community Information Guide and printed versions were available at various locations across the municipality. While a statistically significant number of unique surveys were returned (250 in both cases), the methodology utilized — "survey of convenience" meant that the numeric results may not have been truly reflective of the broader community. It is possible that those who voluntarily respond to surveys bring forward issues specific to them and not necessarily reflective of the population. The results, however, did identify common themes that were relevant to the development of strategic goals and actions. As noted in Report FIT 2018-21, the Township is embarking on a journey to embed structured continuous improvement as a means to enhance the delivery of services to our residents and businesses. A key component to continuous improvement is the need to measure progress and track performance. The methodology utilized in 2014 and 2016 did not provide the Township with the ability to accurately measure changes in the community's assessment of performance. To truly provide an accurate measure, satisfaction must be measured on a random basis with all residents provided an equal opportunity to provide their feedback. This can only be done with the assistance of external consulting services provided by a research firm experienced in this field. These results can then be used as key performance indicators to monitor our service delivery as well as identify areas where the community feels further focus and potentially resources are required. Corporate Services January 9, 2019 Report No. CS2019-02 Page 2 of 5 Page 248 of 445 12.d) Report No. CS2019-2, Donna Hewitt, Director, Corporate Services re... Analysis: The RFP was drafted by Donna Hewitt, Director Corporate Services and Marie Brissette, Special Projects Coordinator in consultation with the Senior Management Team, and posted publicly on Biddingo.com on October 15, 2018. Biddingo.com is an online Government Contract portal that connects suppliers from across Canada who provide goods and services to buyers from the Provincial, Municipal, Education, Crown Corporation, Housing, Construction and Healthcare sectors. Three (3) Ontario -based consulting firms who have experience completing municipal satisfaction surveys responded to the RFP by the October 29, 2018 deadline. The three proposals were date stamped, opened and assessed to ensure all mandatory requirements had been met prior to evaluation. The Evaluation Committee that consists of Donna Hewitt, Jenny Legget, Marie Brissette and Mark DesLauriers evaluated the proposals and deemed all three to possess the necessary experience and skills to complete this research assignment. As such, all three proponents were invited to attend an in-person interview/ presentation with the Evaluation Committee on December 201x' to better understand the content of their proposal and answer any clarification questions. The Evaluation Committee reviewed the three proposals and graded each based upon the criteria noted below. Item Evaluation Criteria Points 1 Quality and Completeness of Proposal 15 2 Company Background and Relevant Ex erience 20 3 Budget 20 4 Work Plan and Timelines 20 5 Personnel Summary 10 6 Client References 15 Total Available Points 100 The three proponents were: Proponent Proposed Budget exclusive of HST Forum Research Inc. $17,185 MDB Insight $19,500 Environics $19,990 Corporate Services January 9, 2019 Report No. CS2019-02 Page 3 of 5 Page 249 of 445 12.d) Report No. CS2019-2, Donna Hewitt, Director, Corporate Services re... Based upon the analysis of proposal documents, the interviews, results of the Evaluation Criteria scoring and completed reference checks, it is recommended that MDB Insight be awarded the consulting services contract. The project will commence in January with a draft report anticipated in April. Results will be presented to the Senior Management Team and Council with recommendations to be considered as part of the update to the Corporate Strategic Plan. Further, as the results will be generated from a statistically significant group of residents selected at random, the results will act as benchmark measures for our continuous improvement journey. Financial I Legal Implications / Risk Management: A budget allocation of $20,000 was approved in the 2018 budget process. Due to competing time commitments, this capital project was not completed. These approved funds have been carried forward for this purpose for expenditure in the 2019 calendar year. Policies/Legislation: Not applicable. Corporate Strategic Goals: Enhanced Communications & Customer Service Consultations: • Senior Management Team; • Evaluation Committee. Attachments: Appendix A — Request for Proposal RFP # CS 2018-01: Consulting Services for Community Satisfaction Survey Corporate Services January 9, 2019 Report No. CS2019-02 Page 4 of 5 Page 250 of 445 12.d) Report No. CS2019-2, Donna Hewitt, Director, Corporate Services re... Conclusion: Understanding the needs of our residents and levels of satisfaction are important inputs to many corporate decisions including the update of our Corporate Strategic Plan. Further, these measures will enable us to evaluate our progress and the impact of decisions and actions as we embark on our continuous improvement journey. With the assistance of external resources, our measures will be statistically representative of our broader community and will act as a benchmark for future years. Respectfully submitted: Donna Hewitt, Director, Corporate Services SMT Approval / Comments: I C.A.O. Approval / Comments: Corporate Services January 9, 2019 Report No. CS2019-02 Page 5 of 5 Page 251 of 445 12.d) Report No. CS2019-2, Donna Hewitt, Director, Corporate Services re... ,�t�-4' —s " (W Township of Proud Heritage, Exciting Future The Corporation of the Township Oro-Medonte Request for Proposal RFP # CS 2018-01 Sealed Proposals, clearly marked as to contents, will be received by Corporate Services, 148 Line 7 South, Oro-Medonte, Ontario, LOL 2EO, no later than 3:00 pm (15:00) local time, October 29, 2018. Late proposals will not be accepted. Requirements for: Consulting Services for Community Satisfaction Survey (CSS) All proposals are subject to the terms and conditions of the Request for Proposal, the accompanying specifications, and all other contract provisions or data that is incorporated. If further information is required, contact: Donna Hewitt Director, Corporate Services (dhewitt(d)-oro-medonte.ca) The Corporation of the Township of Oro-Medonte reserves the right to accept or reject all or part of any proposal, and to accept the proposal that is in the best interest of the owner Page 252 of 445 12.d) Report No. CS2019-2, Donna Hewitt, Director, Corporate Services re... Table of Contents Definitions..................................................................................... 5 Part I -Project Terms of Reference ................................................ 7 1. Introduction............................................................................... 7 2. Background.............................................................................. 7 3. Timeframe of Project................................................................ 8 4. Project Requirements............................................................... 9 5. Deliverables..............................................................................9 6. Contents of Proposals............................................................ 10 Part II -Instructions to Proponents ................................................ 12 1. Delivery of Proposals............................................................. 12 2. Electronic Submissions......................................................... 12 3. Proposal Schedule................................................................. 12 4. Inquiries.................................................................................. 13 5. Competition Intended............................................................. 13 6. Addendum/Addenda...............................................................13 7. Site Meeting........................................................................... 13 8. Mandatory Proposal Requirements ........................................ 14 9. Checking Of Proposals........................................................... 14 10. Late Submission................................................................... 15 11. Proposal Opening................................................................. 15 12. Amendment of Proposals..................................................... 15 13. Right to Accept or Reject Proposal ....................................... 15 14. Proposal Evaluation.............................................................. 15 15. Evaluation Criteria................................................................ 16 16. Negotiations.......................................................................... 17 17. Presentation & Interview....................................................... 17 18. Award Determination............................................................ 18 19. Execution of Award............................................................... 19 20. Order of Precedence............................................................ 19 21. Alternative Dispute Resolution ............................................. 20 22. Contract Additions & Deletions ............................................. 20 Page 253 of 445 12.d) Report No. CS2019-2, Donna Hewitt, Director, Corporate Services re... 23. Proponent Qualifications.......................................................20 24. Proponent's Statement of Understanding ............................. 21 25. Term of Contract................................................................... 21 26. Irrevocability of Proposals..................................................... 21 27. Errors and Omissions............................................................ 21 28. Proponents Expenses........................................................... 21 29. Changes to Proposal Wording .............................................. 21 30. Price Components................................................................ 21 31. Freedom of Information........................................................22 32. Bribery/Fraud........................................................................ 22 33. Cancellation.......................................................................... 22 34. Insurance.............................................................................. 23 35. Workplace Safety and Insurance Board (WSIB)................... 23 36. Regulation Compliance and Legislation...............................24 37. Laws of Ontario..................................................................... 24 38. Indemnification...................................................................... 24 39. Force Majeure.......................................................................24 40. Severability........................................................................... 25 41. Termination of Contract........................................................ 25 42. Termination by Notice........................................................... 25 43. Termination for Cause.......................................................... 25 44. Suspension of Work.............................................................. 26 45. Suspension In Future............................................................26 46. Failure to Comply with Owner Decisions .............................. 26 47. Evaluation of Performance................................................... 26 48. Time is of the Essence......................................................... 27 49. Safety Standards.................................................................. 27 50. Non-Waiver...........................................................................27 51. Non-Assignment................................................................... 27 52. Emergency Telephone Number ............................................ 27 53. Personal Property Security Act ............................................. 28 54. Confidentiality of Information ................................................ 28 55. Conflicts of Interest............................................................... 28 56. Township Not Employer........................................................ 29 57. Township Purchasing and Tendering Procedures By -Law # Page 254 of 445 12.d) Report No. CS2019-2, Donna Hewitt, Director, Corporate Services re... 2004-112............................................................................... 29 58. Working Language................................................................30 59. Intellectual Property.............................................................. 30 60. Accessibility.......................................................................... 30 61. Township of Oro-Medonte Payment Terms .......................... 31 Part III -Form of Proposal............................................................. 32 Schedule I-Budget....................................................................... 38 Schedule II -List of References.................................................... 39 PartIV-Agreement...................................................................... 41 PartV-Appendices...................................................................... 48 Page 255 of 445 12.d) Report No. CS2019-2, Donna Hewitt, Director, Corporate Services re... [Intentionally Left Blank] Page 256 of 445 12.d) Report No. CS2019-2, Donna Hewitt, Director, Corporate Services re... Definitions The following definitions apply to the interpretation of the Request for Proposal and Contract Documents; "Addenda or Addendum" means any additions, deletions, modifications or other changes to the Contract Document and all corresponding Schedules and Appendices. 2. "Business Day" means any day from Monday through Friday between the hours of 8:30 am and 4:30 pm, excluding statutory holidays observed by The Township of Oro-Medonte. 3. "Calendar Day" means Monday through Sunday inclusive, but excluding any recognized statutory holiday. 4. "Closing Date" means the date and time specified in Instructions to Proponents, by which all Proposals shall be received and stamped by the Owner. 5. "Conflict of Interest" has the meaning that if there is an actual or potential Conflict of Interest in preparing its Proposal, and/or the Proponent(s) foresees an actual or potential Conflict of Interest in performing the works required under the Contract. 6. "Contract" means the agreement in writing governing the defined Work, which has been executed by the Owner and the Successful Proponent following acceptance by the Owner of the Successful Proponent's submission and subsequent signed agreement. 7. "Contract Documents" means a form of agreement, together with the Standard Conditions, Specifications, Schedules and Appendices, if any, which constitute the entire understanding between the Township and a Proponent submitting a Proposal regarding the Work. 8. "Council" means the elected Council for the Township of Oro-Medonte. 9. "CSS" means Community Satisfaction Survey. 10. "Finance Department" means the Chief Financial Officer/Treasurer or his/her designate working within the Finance Department. 11. "Form of Proposal" are the standard forms provided in the Contract Document. Proponents must complete and submit the forms contained within this section in order to provide the necessary information for the evaluation of the submission for the purpose of entering into a Contract with the Owner in the event of award. 12. "Mandatory Requirements" means those requirements described in Instructions to Page 257 of 445 12.d) Report No. CS2019-2, Donna Hewitt, Director, Corporate Services re... Proponents, which shall be fully satisfied in order for any Proposal to be considered by the Owner as compliant. 13. "May" used in this document denotes permissive. 14. "Owner" refers to The Corporation of the Township of Oro-Medonte, as the case may be, and as identified in the Request for Proposal, and Contract Documents for the purpose of the award, execution and performance of the Contract. 15. "Proposal' or "Submission" refers to the information submitted by a Proponent in response to this Request for Proposal. 16. "Proponent" means the legal entity submitting a Proposal. 17. "Request for Proposal' or "RFP" means the document issued by the Township and used to solicit Proposals from Proponents to provide goods, services or construction to the Township. 18. "Shall' and "Will' used in this document denotes imperative. 19. "Sub -Contractor" or "Sub -Consultant" means a legal entity approved by the Owner undertaking the execution of a part of the Work pursuant to an agreement with the Proponent. 20. "Successful Proponent" means the Successful Proponent(s) whose Proposal has been accepted by the Township and to whom the Contract is awarded. 21. "Supply" means to provide the necessary tools, material, equipment, and product to satisfy the Request for Proposal requirements. 22. "Township" means The Corporation of the Township Of Oro-Medonte 23. "Work" means Work/service performed to meet a demand to comply with the conditions of the Contract, delivery dates, specifications and technical assistance. Page 258 of 445 12.d) Report No. CS2019-2, Donna Hewitt, Director, Corporate Services re... Part I Project Terms of Reference 1. Introduction The Township is a diverse and beautiful community with a central location in Ontario. With a population of 20,078 full time residents, it covers a land area of 61,000 hectares, stretching from the westerly border with Barrie, the southerly border with Lake Simcoe, the easterly border with Orillia and Severn Township and the northerly border shared with Tay and Severn Townships. The Township is comprised of a number of smaller hamlets with no one single community with a significant "downtown" presence. The Township's prime location provides residents and visitors alike with the riches of rural life and the convenience of a short drive to Barrie, Orillia and the Greater Toronto Area. The Township is accessible by: • Provincial Highways 11, 12 and 400 and the County of Simcoe road systems; • The Lake Simcoe Regional Airport operated by the municipalities of Oro- Medonte, Barrie and the County of Simcoe, which is located in the Township; • The Canadian Pacific Rail line, which passes through the Township as it travels from Toronto to Vancouver; • The Lake Country Oro-Medonte Rail Trail which links the Cities of Barrie and Orillia; and • Lake Simcoe. 2. Background The Township of Oro-Medonte's Council consists of a Mayor, Deputy Mayor and 5 Councillors elected per individual Wards. The Township of Oro-Medonte is comprised of 6 departments, specifically: Chief Administrative Officer's Office (Human Resources, Environmental Services); Corporate Services (Clerk, Economic Development, Communications, Special Projects); Development Services (Planning, Building, Engineering, Municipal Law, Customer Service); Finance (Information Technology); Fire & Emergency Services; Operations & Community Services (Roads, Parks, Recreation). In 2016, the Township's Strategic Plan was completed with external assistance and resulted in the adoption and implementation of the 2015-2018 Strategic Plan. This plan built upon the work of previous Councils and was based on input from current Council, and the results of community and staff satisfaction surveys completed by Georgian College. Community validation was sought prior to endorsement. Council and staff are currently implementing the 2015-2018 Strategic Plan. It focused the efforts and served as the road -map guiding the decision-making throughout the 2014-2018 term of Council. Page 259 of 445 12.d) Report No. CS2019-2, Donna Hewitt, Director, Corporate Services re... A number of changes have occurred since 2016. Specifically, the demands and expectations of residents have increased, which has resulted in an augmentation in external communications, communication methods and public engagement. The Corporation has completed an IT Master Plan which identified the need and opportunity to change and upgrade multiple software systems that will impact internal processes and front facing customer applications. Council made a commitment to support a culture of continuous improvement which will retool the way the Corporation thinks, acts and behaves. Recent large development applications, as well as the ongoing Official Plan review are impacting how the Township will grow. Other operational challenges include- - Financial and staff resources are limited; - Residents expect and demand an opportunity to participate in decision-making on issues that will significantly impact their daily lives; - Residents want to be informed as to what is going on in the municipality; - High speed internet access in the community is not consistent and in some cases does not exist; - There is no daily newspaper nor is there a single weekly newspaper that reaches all residents or businesses; - As a municipality without a central community hub, an accessible timely means of communication with residents across the municipality is difficult; Documents to be provided as background materials for this project: 1) 2015-2018 Strategic Plan; 2) 2010-2014 Strategic Plan; 3) 2016 Report Card; 4) 2017 Report Card; 5) Results from the 2014 and 2016 community and staff satisfaction surveys 3. Timeframe of Project The following is the proposed timing for this project: - RFP Closes — October 29, 2018; - Presentations (if required, week of November 5) - Staff report to Council with recommendation to award — November 14, 2018; - Finalization of contract and initial project launch — December 2018, - Community research and analysis — January — March 2019; - Draft report completed by April 12, 2019 and the final report completed by April 26, 2019. Page 260 of 445 12.d) Report No. CS2019-2, Donna Hewitt, Director, Corporate Services re... 4. Project Requirements: Strategic plans are an integral part of establishing an organization's direction, culture, business planning, and budget focus. The current Strategic Plan was structured to align with the current term of Council. As this new term of Council begins, we will be reviewing and updating the Strategic Plan; ideally extending its duration to a 10 -year horizon. A variety of inputs will inform the next Strategic Plan for the Township. These include a review of the 2015-2018 strategic plan and its implementation, input from Council, input from staff and input from the community regarding their priorities and vision for their municipality. As noted in 2. Background above, the Township is continuing the development of a continuous improvement culture. A part of this is the development of KPIs and the need for accurate data against which progress can be measured. With that in mind, the Township is seeking external expertise to assist with community outreach and consultation to better understand community needs, priorities and expectations with respect to the delivery of services. Specifically, we are looking for assistance to complete an assessment of the community's level of satisfaction with the services provided by the municipality and obtain an understanding of the importance of these services. The successful Proponent will utilize methodology that will provide a statistically significant sampling, random approach to the collection of data from the community. As well, an opportunity for the community to provide qualitative feedback regarding specific areas/projects of focus will be important. A budget allocation of $20,000 has been approved by Council to complete this project. 5. Deliverables The goal of this project is to conduct a statistically significant sampling of the residents and businesses of Oro-Medonte in order to assess their level of satisfaction with service delivery and to understand the importance they place on the services delivered. As a result of this research the Township will have a better understanding of the needs and priorities of our constituents. Deliverables will include: a) A work plan and research methodology which will enable both qualitative and quantitative analysis from a random sampling of the community; b) A Project Communication Plan developed jointly with Township Communications staff (implementation by the Township); c) Review and recommendations regarding the 2014 and 2016 survey tools; d) 2014/2016 Survey modifications/design update as necessary,- e) ecessary;e) All surveying/interviewing and data collection; f) All coding and data analysis; g) Regular progress reports; h) All data tabulations/data files; Page 261 of 445 12.d) Report No. CS2019-2, Donna Hewitt, Director, Corporate Services re... i) Gap analysis that graphs/measures the importance of Township services against the level of satisfaction of service delivery; j) Analysis and comparison with data compiled in 2014 and 2016 surveys to evaluate progress; k) Identification of themes; 1) Analysis and summary of qualitative inputs; m) Draft and final reports that include an Executive Summary, Graphical analysis, comparative reports by Ward and demographic profile, methodology and benchmarking to municipal norms or comparative data, where applicable 6. Contents of Proposals The Request for Proposal response submission shall include at a minimum the following information and shall be submitted in the same format outlined: The submission contents included must be submitted in full in two (2) complete 8'/ x 11 paper hard copies with binding, one (1) clearly marked `original', one (1) clearly marked `copy' and one electronic copy in a single, unrestricted PDF format on a CD or USB key: 1. Table of Contents, at the front of the submission 2. Completed Proponent Information Form 3. Company Background and Relevant Experience: a) Provide an outline of your company background and experience in relation to this project; b) Provide information on similar projects, which your company has been involved with, including references; c) Describe the unique strengths that your firm can bring to the project and how these set your firm apart from others. 4. Personnel Summary: a) Provide information related to the qualifications and experience of the personnel who will be assigned to work directly on this project, including resumes, documentation of accreditation and/or letters of reference. a) Provide a detailed work plan of the services to be provided, including all of the tasks, milestones and timelines. Indicate the personnel responsible for each task. The timeline schedule should have sufficient details to clearly demonstrate a full understanding of the timelines associated with the completion of the project. 6. Completed Form of Proposal Page 262 of 445 12.d) Report No. CS2019-2, Donna Hewitt, Director, Corporate Services re... 7. Completed Schedule II — List of References 8. Completed Conflict of Interest Form 9. Completed AODA Declaration Form 10. Budget a) Provide a detailed budget sheet with number of hours, hourly rates and totals assigned to each individual personnel assigned to this project; b) Identify any out of pocket expenses & disbursements; c) Identify any sub-consultant(s) that will be used on the project and appropriately include their fees in the detailed budget sheet; d) Completed Schedule I — Budget Page 263 of 445 12.d) Report No. CS2019-2, Donna Hewitt, Director, Corporate Services re... Part II Instructions to Proponents 1. Delivery of Proposals The Form of Proposal, together with all supporting documentation, enclosed in an envelope bearing the name of the Proponent and sealed with the submission label provided herein affixed to the envelope, shall be received; date and time stamped at the Township of Oro-Medonte Admiration Office, 148 Line 7 South, Oro-Medonte, ON, LOL 2EO no later than 3:00 p.m. (15:00 hours) local time, on the specified closing date. Proposals time stamped after 3:00 p.m. (15:00 hours) are late and shall be deemed non-compliant and shall be returned to the Proponent unopened. Proposals delivered in person, or by a courier service, without the submission label affixed to the envelope, or Proposals that are not delivered to the designated location by the Proponent or courier service may be rejected. Delivery of the Proposals through a courier service shall be the responsibility of the Proponent and shall result in the Proposal being rejected if: a) the Proposal is not delivered to the location stated on the envelope; b) the Proposal envelope is delivered to the Township after the specified closing date and time. All Proposals shall be irrevocable and shall remain open for acceptance, at the prices quoted, for up to ninety (90) calendar days from the closing date and time. In submitting a Proposal, each Proponent agrees that, notwithstanding anything to the contrary, the Township may notify the successful Proponent at any time within the ninety (90) calendar days that its Proposal has been accepted. The time on the Township's Panasonic Network Telephone System at the Customer Service Representative's desk will determine the Closing Time of the RFP. 2. Electronic Submissions Electronically transmitted submissions (facsimile, e-mail, etc.) will not be accepted for this RFP. 3. Proposal Schedule Task Date Issue of Request For Proposal October 12, 2018 Receipt of Proponents Questions October 17, 2018 Response to Proponents Questions October 19, 2018 RFP Closing Date — include time October 29, 2018 — 3:00 pm Township of Oro-Medonte Page 13 of 61 RFP #: CS 2018-01 Page 264 of 445 12.d) Report No. CS2019-2, Donna Hewitt, Director, Corporate Services re... Note: Although every attempt will be made to meet all the dates, the Township reserves the right to modify any or all dates, and closing time at its sole discretion. 4. Competition Intended It is the Township's intent that this Request for Proposal (RFP) permit competition. It shall be the Proponents responsibility to advise the Director, Corporate Services, in writing if any language, requirement, specification, etc., or any combination thereof, inadvertently restricts or limits the requirements stated in this RFP to a single source. Such notification must be received no later than seven (7) calendar days prior to the date set for RFP closing date and time. 5. Inquiries All inquiries concerning this Proposal, including specifications, process and results are to be directed in writing (e-mail) through: Corporate Services; dhewitt(cD-oro-medonte.ca Inquiries shall not be directed to any other Township employee. No clarification requests will be accepted by telephone. A transcript of the questions and answers will be made available, via the method authorized for advertising the RFP, on or before the date as listed in this document. Questions or clarification will be answered individually in writing in a transcript, but response(s) to any question that modified the scope of this document will be issued as an Addendum and circulated via the method authorized for advertising the RFP. 6. Addendum/Addenda Addendum/Addenda if required will be issued by the Corporate Services and shall hereby form part and parcel of the Contract Documents. Failure to acknowledge Addendum/Addenda issued may result in a non-compliant submission. All Addendum/Addenda should be issued to the Proponents forty-eight (48) hours prior to the Closing date and time. It is the responsibility of the Proponent to ensure they have received all Addendum/Addenda that have been issued. The Township of Oro-Medonte will assume no responsibility for oral instructions or suggestions. Prior to submitting their Proposal, Proponents should check the Township's website (www.oro-medonte.ca) to verify they have received all Addenda. 7. Site Meeting A site meeting is not required for this RFP. Township of Oro-Medonte Page 14 of 61 RFP #: CS 2018-01 Page 265 of 445 12A) Report No. CS2019-2, Donna Hewitt, Director, Corporate Services re... 8. Mandatory Proposal Requirements Failure to adhere to the following Mandatory Proposal Requirements shall result in the Proposal being declared a non-compliant Proposal: i. Proposals shall be received in a sealed envelope, as set out in the RFP, by the Owner prior to the stated Closing date and time; ii. Proposals shall be submitted complete and in the original Form of Proposal, as supplied, without any unauthorized alterations, additions, deletions or qualifying statements made to or provided with the Form of Proposal. iii. The Form of Proposal shall be `original' with an `original' signature(s) that is signed in the spaces provided by a duly authorized official of the Proponent; iv. Bid Security and/or Contract Security, Surety Consent Form or Letter of Credit or Certified Cheque issued by or to be drawn against an Ontario based Surety Company and/or Canadian chartered bank shall be submitted with the Form of Proposal and shall reflect the correct amount (if applicable); V. The Proponent shall attend all mandatory site meetings, if applicable; and vi. The Proponent shall be previously qualified, under a related pre -qualification process, if applicable. If the Proposal is a joint submission of two (2) or more Proponents, a single Proposal is to be coordinated and submitted by one (1) Proponent, who shall be identified as the "Lead Proponent" and shall take full responsibility for all associated Proponents. Signatures on behalf of a non -incorporated body or by individuals shall be witnessed. In the case of an incorporated company, the corporate seal shall be affixed to the Form of Proposal adjacent to the authorized signature. 9. Checking of Proposals Proposals opened are checked by Corporate Services to ensure that: i. the required Bid security is provided and properly executed, if applicable; ii. all Proposals submitted comply with the Mandatory Proposals Requirements; iii. all arithmetic extension calculations are correct; iv. where there is an obvious error in extensions, additions or computations, the Township shall be entitled to correct such errors based on the unit prices supplied, and the corrected total shall be considered as representing the intention of the Proponent, and shall be used as the basis for comparison of Bids. For greater Township of Oro-Medonte Page 15 of 61 RFP #: CS 2018-01 Page 266 of 445 12.d) Report No. CS2019-2, Donna Hewitt, Director, Corporate Services re... certainty, any failure by a Proponent to insert a unit price where required shall be deemed to be a $ "0" value; v. all items as specified have been bid on; vi. all strikeouts, erasures or overwrites are initialed by an authorized person; vii. no claims or litigation proceedings have been instituted by the Proponent against the Township, or in turn by the Township against the Proponent; and viii. all addenda have been acknowledged on the Form of Proposal in the space provided. In any of the above circumstances where there are obvious or patent errors such as misplaced decimals, the Owner shall consider the intent of the Proponent. 10. Late Submission Proposals received after the closing date and time will not be considered during the selection process and will be returned unopened to the respective Proponent. 11. Proposal Opening Proponents are advised there will not be a public opening for this Request for Proposal. Proposals received, by the date & time of closing, will be opened administratively by respective members of the Corporation and/or the Evaluation Team, at a time subsequent to the closing. 12. Amendment of Proposals Proponents who have submitted a Proposal may amend it up to the Closing Date and Time by submitting a replacement Proposal. Amended Proposals must be sealed and submitted in accordance with all other requirements included in this document. The amended Proposal will clearly be marked "Amended" and should clearly indicate that it replaces any other submitted version. In the case of a discrepancy, the Township will deem the last Proposal received prior to the Closing Time, to be the valid Proposal. 13. Right to Accept or Reject Proposal The Corporation of the Township of Oro-Medonte reserves the right to accept any Proposal, in whole or in part, that it feels most fully meets the selection criteria. Therefore, the lowest cost Proposal, or any Proposal may not necessarily be accepted as per The Township of Oro-Medonte's Purchasing and Tendering Procedures By-law 2004-112, as amended. Township staff shall evaluate all Proposals received by the Closing Date and make evaluations and recommendations for acceptance. 14. Proposal Evaluation Township of Oro-Medonte Page 16 of 61 RFP #: CS 2018-01 Page 267 of 445 12.d) Report No. CS2019-2, Donna Hewitt, Director, Corporate Services re... An Evaluation Committee will evaluate each of the Proposals received in accordance with the evaluation criteria as set out in the RFP Document. The Committee reserves the right to enter into further discussions in order to obtain information that will allow the Committee to reach a decision with a Proponent, and to waive irregularities and omissions if, in doing so, the best interest of The Township will be served. 15. Evaluation Criteria It is the responsibility of the proponents to provide sufficient information in the Proposal to exhibit required abilities. Proponents are cautioned that organization of their response, as well as thoroughness is critical to the evaluation process. All required information should be furnished and presented in an organized, comprehensive and easy to follow manner. Selection of a Proposal will be based on, but not solely limited to, the following criteria and weighting: Item Evaluation Criteria Points 1 Quality and Completeness of Proposal 15 2 Company Background and Relevant Experience 20 3 Budget 20 4 Work Plan and Timelines 20 5 Personnel Summary 10 6 Client References 15 Total Available Points Stage 1 100 Proposals will be assessed on the basis of information provided by the Proponent at the time of submission and shall take into account subsequent interviews with the Proponent as may be required. Proposals may be considered for an interview. Note: Only teams that have completed work of a similar nature for municipalities, since January, 2008, will be considered. Proposals will be evaluated on the basis of the following criteria. Each of the criteria will be scored 1 through 5 with 5 being the best score. Each criteria is assigned a weighting factor that represents the significance relative to other criteria. The scores for the criteria will be multiplied by the weighting factor assigned and the results will be totaled out of 100. Township of Oro-Medonte Page 17 of 61 RFP #: CS 2018-01 Page 268 of 445 12.d) Report No. CS2019-2, Donna Hewitt, Director, Corporate Services re... Criteria: Note: Refer to the Form of Proposal for specifics relating to content requirements of the Proposal. 1. Quality and Completeness of Proposal: 1 2 3 4 5 /15 Priority Factor: 3X 2. Company Background and Relevant Experience: 1 2 3 4 5 /20 Priority Factor: 4X 3. Budget: 1 2 3 4 5 /20 Priority Factor: 4X 4. Work Plan and Timelines: 1 2 3 4 5 /20 Priority Factor: 4X 5. Personnel Summary: 1 2 3 4 5 /10 Priority Factor: 2X 6. Client References: 1 2 3 4 5 /15 Priority Factor: 3X Total Score out of 100 Proposal evaluation results are the property of the Township. The Township intends not to disclose evaluation results, under any circumstances, either before, during, or after the RFP process. An award of an Agreement, if any, shall be based on the evaluation results. By responding to this RFP, Proponents agree to accept the recommendations of the Evaluation Committee as final and binding. 16. Negotiations The Township may award the contract on the basis of the proposals received, without discussion. Each proposal should therefore contain the Proponent's best terms and complete detailed information. The Township reserves the right to enter in to negotiations with any selected Proponent(s). If the Township and the selected Proponent(s) cannot negotiate a successful agreement, the Township may terminate the negotiations and begin negotiations with the next selected Proponent(s). This process will continue until an agreement has been executed or all of the Proponent(s) have been rejected. No Proponent shall have rights against the Township arising from negotiations. 17. Presentation & Interview The Township reserves the right to interview any or all of the Proponents that submit a Township of Oro-Medonte Page 18 of 61 RFP #: CS 2018-01 Page 269 of 445 12.d) Report No. CS2019-2, Donna Hewitt, Director, Corporate Services re... Proposal to provide the Evaluation Committee with additional insight into the Proponent's ability to meet the requirements as requested in the RFP. If required, the interviews would be conducted by representatives of the Evaluation Committee at the Township of Oro-Medonte Administration Centre within seven (7) calendar days of the RFP closing date and time and shall follow this general format: a. Introduction of Proponent's Project Team (5 minutes) b. Proponent Presentation of the Proposal (15 minutes) c. Questions from Evaluation Committee (15 minutes) d. Questions from Proponents (5 minutes) Proponents will be notified of the final format for interviews/presentations in advance. 18. Award Determination Consideration for award shall only be undertaken in relation to Proponents who are determined by the Township to have satisfied all the requirements. The Evaluation Committee hereby reserves the right, privilege, entitlement and absolute discretion, and for any reason whatsoever to: i. Recommend acceptance of a Proposal which is not the lowest Proposal submission, or recommend rejection of a Proposal that is the lowest Proposal even if it is the only Proposal received; ii. Recommend acceptance of the Proposal deemed most favourable to address the scope of work. iii. Recommend acceptance or rejection of any and all Proposals, whether in whole or in part; iv. Recommend acceptance or rejection of any unbalanced, irregular, or informal Proposals; or v. Recommend rejection of any Proponent who is involved in litigation with the Township. The Evaluation Committee reserves the right to consider, during the evaluation of Proposals: vi. Information provided in the Proposal itself; vii. Information provided in response to enquiries of credit, experience and industry references set out in the Proposal; viii. Information received in response to enquiries made by the Owner of third parties apart from those disclosed in the Proposal in relation to the reputation, reliability, experience and capabilities of the Proponent; Township of Oro-Medonte Page 19 of 61 RFP #: CS 2018-01 Page 270 of 445 12.d) Report No. CS2019-2, Donna Hewitt, Director, Corporate Services re... ix. The manner in which the Proponent provides services to others; x. The experience and qualification of the Proponent's senior management, and project management; A. The compliance of the Proponent with the Owner's requirements and specifications; or xii. The Proponent acknowledges that the Owner may rely upon the criteria, which the Owner deems relevant; even though such criteria may not have been disclosed to the Proponent. By submitting a Proposal, the Proponent acknowledges the Owner's rights under this section and absolutely waives any right, or cause of action against the Owner, by reason of the Owner's failure to accept the Proposal submitted by the Proponent, whether such right or cause of action arises in Project, negligence, or otherwise. 19. Execution of Award The Successful Proponent, if any, shall sign the Contract in triplicate (3), within seven (7) calendar days of written notification of acceptance. The following completed documents, as listed, shall be submitted prior to or at the time of signing: a) Agreement signed and sealed in triplicate; b) Contract Security, if applicable; c) current Insurance Certificate; d) a current copy of the Workplace Safety and Insurance Board Certificate of Clearance; e) Payment Information, if applicable; f) AODA Declaration Form and; g) Any other documentation requested within this RFP. 20. Order of Precedence The Successful Proponent understands that the Contract shall consist of the following documents, ranked in order of priority, from highest to lowest: a. The duly signed Agreement preceding the Schedules; b. Township's Change Orders (including any purchase orders issued for these Change Orders); c. the Schedules of the Agreement; d. any addenda to the RFP; e. the RFP Document; f. any modifications to the Proposal acceptable to the Township, in its sole discretion; and g. the Proposal submitted by the Proponent. Township of Oro-Medonte Page 20 of 61 RFP #: CS 2018-01 Page 271 of 445 12.d) Report No. CS2019-2, Donna Hewitt, Director, Corporate Services re... The Contract shall constitute the entire agreement between the parties pertaining to the subject matter of this RFP and shall supersede all prior agreements, understandings, negotiations and discussions, oral or written, between the parties or any documentation that may otherwise accompany the Work. Any conflict or inconsistency between the components of the Contract shall be resolved, to the extent of any conflict or inconsistency, in accordance with the order of authority stated above. The Township reserves the right to include additional terms and conditions during the process of Contract negotiations. These terms and conditions shall be within the scope of the original RFP and Contract documents and will be limited to cost, clarification, definition and administrative and legal requirements. 21. Alternative Dispute Resolution. (a) If requested in writing by either the Township or the Proponent, the Township and the Proponent shall attempt to resolve any dispute between them arising out of or in connection with this Contract by entering into structured non-binding negotiations with the assistance of a mediator on a without prejudice basis. The mediator shall be appointed by agreement of the parties. If a dispute cannot be settled within a period of ninety (90) calendar days with the mediator, the dispute shall be referred to and finally resolved by arbitration under the rules of the province having jurisdiction or by an arbitrator appointed by the agreement of the parties. (b) No person shall be appointed to act as mediator or arbitrator who is in any way interested, financially or otherwise, in the conduct of the work on the project or in the business or other affairs of either the Township or the Proponent. (c) The award of the arbitrator, including an award for costs if applicable, shall be final and binding upon the parties. (d) The provisions of the Arbitration Act, 1991, S.O. 1991, Chapter 17, as amended shall apply. 22. Contract Additions & Deletions The Township reserves the right to add and/or delete any item(s) from the Contract. Deletions will not result in any penalty in any form. 23. Proponent Qualifications Qualified Proponents are those which: • have sufficient facilities and resources to meet the Township's needs; • will provide all of the Township's Key Service Requirements; • demonstrate reasonable flexibility and willingness to work with the Township as a business partner; Township of Oro-Medonte Page 21 of 61 RFP #: CS 2018-01 Page 272 of 445 12.d) Report No. CS2019-2, Donna Hewitt, Director, Corporate Services re... • have experience with clients requiring services of a similar scope and complexity as the Township of Oro-Medonte and provide contact details for these clients. 24. Proponent's Statement of Understanding It is understood that Proponents have carefully examined all of the Contract Documents and have carefully examined the Work to be performed under the Contract if awarded. The Proponent also understands and accepts the said Contract Documents, and for the prices set forth in the Proposal to be firm for the length of the project. 25. Term of Contract The term of contract will become effective upon award to the successful Proponent(s) and shall remain in effect for the entire period of the work. 26. Irrevocability of Proposals By submission of a clear and detailed written notice, the Proponent may amend or withdraw its Proposal prior to the closing time. Upon closing time, all Proposals become irrevocable. By submission of a Proposal, the Proponent agrees that should its Proposal be deemed successful the Proponent will enter into a Contract with the Township. 27. Errors and Omissions No oral interpretation shall be effective to modify any provisions of the Contract Documents. Any modification or clarification shall be by written Addendum. The Addendum(s) shall form part of the Contract Documents. 28. Proponents Expenses Proponents are solely responsible for their own expenses in preparing a Proposal and for subsequent negotiations with the Township, if any. If the Township elects to reject all Proposals, the Township will not be liable to any Proponent for any claims, whether for costs or damages incurred by the Proponent in preparing the Proposal, loss of anticipated profit in connection with any final Contract, or any other matter whatsoever. 29. Changes to Proposal Wording The Proponent will not change the wording of its Proposal after closing and no words or comments will be added to the Proposal unless requested by the Township for purposes of clarification. 30. Price Components All prices will be quoted in Canadian Funds. Prices must be expressed in accordance with the unit of measure specified in the document. Township of Oro-Medonte Page 22 of 61 RFP #: CS 2018-01 Page 273 of 445 12.d) Report No. CS2019-2, Donna Hewitt, Director, Corporate Services re... Prices documented shall be net prices including transportation and delivery charges fully prepaid by the Proponent to any specified destination within the limits of the Township, unless a breakdown is requested on the Schedule I Budget. The Township reserves the right to correct patent computational or other mathematical errors evident on the face of the bid; however, unit prices will not be adjusted. 31. Freedom of Information All Proposals submitted to the Owner become the property of the Owner and as such, are subject to the Municipal Freedom of Information and Protection of Privacy Act ("MFIPPA"). All correspondence, documentation and information provided to staff of the Township by any Proponent in connection with, or arising out of this RFP, and the submission of any Proposal will become the property of the Township and as such is subject to MFIPPA, and may be released, pursuant to the Act. The Proponent's name at a minimum shall be made public upon request. In-line with MFIPPA, Proponents are advised to identify in their Proposal material, any scientific, technical, commercial, proprietary or similar confidential information, the disclosure of which could cause them injury. Any information in the Proponent's submissions that is not specifically identified as confidential will be treated as public information. All correspondence, documentation and information provided to the Evaluation Committee may be reproduced for the purposes of evaluating the Proponent's submissions to this RFP. 32. Bribery/Fraud Should any prospective Proponents or any of their agents give or offer any gratuity or to attempt to bribe any employee of the Owner, or to commit fraud, the Owner shall be at liberty to cancel the prospective Proponent's Proposal and to rely upon the Bid Security submitted for compensation, if applicable. 33. Cancellation In the event the Successful Proponent does not comply with the specifications, terms and conditions, and scope of work, at any time throughout the duration of the Contract, the Contract shall be cancelled in accordance with the terms contained herein. ii. The Owner upon non-performance of Contract terms may cancel the Contract; however, in doing so, the Owner does not waive its right to rely upon any obligations or commitments agreed to by the Proponent as part of their Proposal. The Proponent remains liable for the difference between the next acceptable Proposal of goods and/or service Proposal prices. iii. Where there is a question of non-performance, payment in whole or in part may be withheld at the discretion of the Owner. This action shall not prevent the Owner from Township of Oro-Medonte Page 23 of 61 RFP #: CS 2018-01 Page 274 of 445 12.d) Report No. CS2019-2, Donna Hewitt, Director, Corporate Services re... taking early payment discounts otherwise applicable. 34. Insurance The successful Proponent shall maintain and pay for Commercial General Liability Insurance with an insurer acceptable to the Owner. The coverage shall include premises and all operations liability to be performed by the Proponent. This insurance coverage shall be subject to limits of not less than Two Million Dollars ($2,000,000.00) inclusive per occurrence for bodily injury, death and damage to property including loss of use thereof for any one occurrence. The CGL policy shall include The Corporation of the Township of Oro- Medonte as an additional insured in respect to all operations performed by or on behalf of the Successful Proponent. ii. The Successful Proponent shall be entirely responsible for the cost of any deductible, which is maintained in any insurance document. iii. The Insurance Policy shall not be altered, cancelled or allowed to expire or lapse, without thirty (30) days prior written notice to the Owner. In addition, Professional Liability Insurance is required, in an amount of not less than Two Million Dollars ($2,000,000) inclusive per claim. All required insurance would be endorsed to provide the Township within 30 days advance written notice of cancellation or material change. The Service provider will provide the Township with evidence of the required insurance, in the form of a completed Certificate of Insurance, immediately following execution and delivery of the Contract. Where applicable the successful Proponent shall carry standard automobile and non - owned automobile liability insurance and shall protect themselves against all liability arising out of the use of owned or leased vehicles, used by the Successful Proponent, its employees or agents. The limits of the liability for both owned and non -owned vehicles shall not be less than Two Million Dollars ($2,000.000.00) per occurrence. 35. Workplace Safety and Insurance Board (WSIB) The successful Proponent shall be required to supply a Certificate from the Workplace Safety and Insurance Board prior to the start of the Contract and thereafter upon request during the life of the Contract indicating that all of the assessments the successful Proponent or any sub -consultant is liable to pay under the Worker's Safety Insurance Board Act or successor legislation have been paid and they are in good standing with the Board. Effective January 1, 2013, Bill 119 legislates that all Consultants, Contractors and Sub - Contractors, categorized under Class G: Construction, shall have a WSIB account and clearance coverage prior to commencing any Contract. Alternatively, if the Successful Proponent is an Independent Operator and is not Township of Oro-Medonte Page 24 of 61 RFP #: CS 2018-01 Page 275 of 445 12.d) Report No. CS2019-2, Donna Hewitt, Director, Corporate Services re... categorized under Class G: Construction, the Successful Proponent must submit a letter from the WSIB, confirming that s/he has Independent Operator Status under the WSIB Act. If the Successful Proponent does not have Independent Operator Status, the Successful Proponent shall; I. Complete an Independent Operator Status Questionnaire upon being awarded the Contract; and, II. fund all costs associated with any appeal of a determination by WSIB that the proponent/contractor is not an Independent Operator; and, III. provide proof of Employer's Liability Insurance in an amount not less than two million dollars ($2,000,000) per occurrence (provided either by WSIB or the successful Proponent's insurance provider). The Successful Proponent acknowledges and agrees that the Township is not hiring an employee(s) to perform the work associated with this RFP. As such, the Township reserves the right to terminate all Contracts associated with this RFP if all appeals have been exhausted and the Successful Proponent is determined by WSIB or court or tribunal of competent jurisdiction to be an employee. 36. Regulation Compliance and Legislation The Successful Proponent shall ensure all services and products provided in respect to this Contract are in accordance with and under authorization of all applicable authorities, Municipal, Provincial and Federal legislation, including but not limited to: • the Occupational Health and Safety Act and its regulations; • the Workplace Safety & Insurance Act and its regulations; • the Municipal Act and its regulations; 37. Laws of Ontario Any Contract resulting from this Request for Proposal will be governed by and will be construed and interpreted in accordance with the laws of the Province of Ontario. 38. Indemnification The Successful Proponent shall indemnify and save harmless the Owner, its Agents and employees from and against any and all liability whatsoever for losses, liens, charges, claims, demands, payments, suits, actions, recoveries and judgments (including legal fees and expenses) of every nature and description brought or recovered against either the Owner, its Agents and employees, or the Successful Proponent by reason of a negligent act, error or omission of the Successful Proponent, its Agents, employee or licensees in providing the services, including, without limiting the generality of the forgoing, loss or damage to property, injury or the death of any persons, alleged copyright, patent or other intellectual property rights infringement or interference, defective design or damage to the environment. 39. Force Majeure Township of Oro-Medonte Page 25 of 61 RFP #: CS 2018-01 Page 276 of 445 12.d) Report No. CS2019-2, Donna Hewitt, Director, Corporate Services re... Neither party shall be responsible for any delay or failure to perform its obligations under the Contract where such delay or failure is due to fire, flood, explosion, war, embargo, Governmental action, Act of Public Authority, Act of God, or to any other cause beyond its control, except labour disruption. In the event Force Majeure occurs, the party who is delayed or fails to preform shall give prompt notice to the other party and shall take all reasonable steps to eliminate the cause. Should the Force Majeure event last for longer than 30 calendar days, the Owner may terminate this Contract by notice to the successful Proponent without further liability, expense or cost of any kind. 40. Severability Should any term or portion of this Contract be found to be invalid or unenforceable, the remainder shall continue to be valid and enforceable. 41. Termination of Contract The Owner may terminate this contract at any time without penalty upon giving written notice to the Proponent, if, in the sole opinion of the Owner, the Proponent is unable to deliver the service as required, the Proponent's performance of the service is persistently faulty or below the required standard, or, the Proponent becomes insolvent or commits an act of bankruptcy. 42. Termination by Notice The Owner may terminate this contract at any time upon notice to the Proponent, whereupon the Owner shall only be liable for any Proponents fees and expenses for satisfactorily completed work up to the date of the termination and not thereafter. 43. Termination for Cause The Owner reserves the right in its sole discretion to terminate this contract, in whole or in part, at any time, without penalty, expense or further liability of any kind: a. At any time, upon notice to the Proponent, for a major breach of the terms of this Contract by the Proponent; b. At any time, upon notice to the Proponent, following the failure of the Proponent to satisfactorily remedy, repair or replace any defector or deficiency in the Proponent's performance of the Contract, after having been given notice to do so by the Owner; c. At any time if the Proponent makes an assignment for the benefit of its creditors, a proposal of compromise with its creditors, a declaration of its voluntary bankruptcy or insolvency, a placing or its cessation or winding up of its business, in whole or in part; Township of Oro-Medonte Page 26 of 61 RFP #: CS 2018-01 Page 277 of 445 12.d) Report No. CS2019-2, Donna Hewitt, Director, Corporate Services re... d. At any time if a Force Majeure event preventing performance of the Contract by either party continues for longer than thirty (30) consecutive days; or e. As otherwise provided in this Contract. The Owner's rights of termination shall be in addition to any other rights or remedies it may have in law, in equity or under this Contract. 44. Suspension of Work The Owner may in its sole discretion at any time upon notice to the Proponent in writing suspend the performance of the Work, in whole or in part, for a specified or unspecified time. Upon receiving notice of the suspension, the Proponent shall immediately suspend all operations concerning that identified portion of the Work except such Work as is necessary in the opinion of the Owner to care for, preserve and protect the Work. During the period of suspension, the Proponent shall only be entitled to be reimbursed for its reasonable, proper and actual expenses in caring for, preserving and protecting the Work. Should the period of suspension of the Work, in whole or in part, last longer than thirty (30) calendar days or such longer period as the parties may agree upon in writing, either party to the contract may consider the contract to be terminated by mutual agreement without further liability. 45. Suspension in Future In the event the Proponent fails to provide quality service, equipment or personnel, as determined by the Owner in its Sole discretion, the Proponent may be deemed ineligible for similar work in future competitions for contracts issued by the Owner. 46. Failure to Comply with Owner Decisions If the Proponent fails to comply with any decision or direction of the Owner made pursuant to the Contract, the Owner may, upon notice to the Proponent, employ such methods as the Owner deems advisable to do that which the Proponent failed to do, at the Proponent's cost and expense. The Proponent shall be liable for and shall upon demand pay to the Owner an amount equal to the aggregate of all costs, expenses and damages including the cost of any methods the Owner employed by reason of the Proponent's failure to comply as above. 47. Evaluation of Performance At project completion, the Township will conduct an evaluation of the Proponents overall performance with input from the Township's Inspectors or consultants if applicable. This evaluation will be reviewed with the Proponent and recommendations will be put forward Township of Oro-Medonte Page 27 of 61 RFP #: CS 2018-01 Page 278 of 445 12.d) Report No. CS2019-2, Donna Hewitt, Director, Corporate Services re... as to the Successful Proponent's overall suitability of future Township of Oro-Medonte work. It must also be noted that while overall performance is being evaluated, the Township reserves the right to suspend a Proponent for extreme or repeated inadequate grades on any issues related to health and safety, specifically items public safety and traffic control, compliance with all WSIB provisions, maintenance of employee safety standards, compliance Ministry of Labour regulations. The evaluation shall be placed on file and a copy will be provided to the Proponent. This information may be made available to persons requesting Owner references for the Contract. The Proponent hereby authorizes the maintenance and release of this information. 48. Time is of the Essence The Owner shall have the right to cancel at any time any project or any part of any project resulting from this RFP in respect to the goods, materials, articles, equipment, work or services, covered thereby, not delivered or performed by the specified time in the written document, without incurring any liability whatsoever in respect hereto. "Time is of the essence". 49. Safety Standards It is the responsibility of the Successful Proponent to Work in a safe and orderly manner so as not to constitute any safety hazards. 67113111111110 C•Ti%T1TFYDT_ No condoning, excusing or overlooking by the Owner of any default, breach or non- observance by the Successful Proponent at any time or times in respect of any provision herein contained shall operate as a waiver of the Owner's right hereunder in respect of any continuing or subsequent default, breach or non -observance or so as to defeat or affect in any way the rights of the Owner herein in respect of any such continuing or subsequent default or breach, and no waiver shall be inferred from or implied by anything done or omitted by the Owner save only an express waiver in writing. Any Work completed by the Owner required by this agreement to be done by the Successful Proponent shall not relieve the Successful Proponent of his/her obligations to do that Work. 51. Non -Assignment The Successful Proponent may not assign this Contract nor any Work to be performed under this Contract or any part hereof without the prior written consent of the Owner. Such written consent however shall not under any circumstances relieve the Successful Proponent of his/her liabilities and obligations under this Contract and shall be within the sole and unfettered discretion of the Owner. 52. Emergency Telephone Number Prior to commencing, the Work, the Successful Proponent shall provide the Owner with the name(s) and telephone number(s) of his/her representative(s) who can be contacted Township of Oro-Medonte Page 28 of 61 RFP #: CS 2018-01 Page 279 of 445 12.d) Report No. CS2019-2, Donna Hewitt, Director, Corporate Services re... on a 24-hour basis in case of an emergency during the term of the Contract. 53. Personal Property Security Act The Successful Proponent warrants that the goods/inventory/equipment being supplied to the Owner, are free and clear of all liens, charges, encumbrances, mortgages, hypothecations, copyright, patents or any third party statutory claims. 54. Confidentiality of Information Proponents receiving this RFP may not use, disclose, or duplicate it for any purpose other than to prepare a response. Proponents shall keep the Township data confidential and shall not disclose its content to any other party, other than to those internal employees or agents responsible for preparing a submission, without the prior written approval of the Township. Receipt of this RFP does not entitle the Proponent to associate its services with the Township in any way, nor represents in any way that the Township has employed or endorsed the Proponent's services. Any such association or endorsement being contemplated by the Proponent must receive the prior written approval of the Township. The Township will not disclose or share a Proponent's response to this RFP with other Proponents or other organizations. The submission of a Proposal indicates acceptance by the Proponent of all of the conditions contained in this Request for Proposal unless clearly and specifically noted in the Proposal submitted and confirmed in the formal Contract between the Township and the Successful Proponent. Deviations from the Request for Proposal must be clearly identified in the written submission. Proposals are subject to a formal Contract being negotiated, prepared and executed. The Township reserves the right to negotiate the terms and conditions of the Contract. 55. Conflicts of Interest Proponents(s) shall disclose, in their submission, all perceived, potential, and actual Conflicts of Interest. For the purposes of this RFP, "Conflict of Interest" includes: any situation or circumstances where, in relation to this RFP and/or the Contract, the Proponent(s) other commitments, relationships or financial interests could or could be perceived to exercise an improper influence over the objective, unbiased and impartial exercise of independent judgment by any personnel of the Evaluation Committee or the Township; any situation or circumstances where any person(s) employed by the Township in any capacity; • has a direct or indirect financial interest in the award of the Contract to any Proposal(s); Township of Oro-Medonte Page 29 of 61 RFP #: CS 2018-01 Page 280 of 445 12A) Report No. CS2019-2, Donna Hewitt, Director, Corporate Services re... • is currently employed by, or is a sub -contractor or a consultant to a Proponent(s); • is negotiating or has an arrangement concerning future employment or contracting with any Proponent(s); • has an ownership interest in, or is an officer or director of, any Proponent(s). If a Proponent(s) discovers, at any time, any perceived, potential, or actual Conflicts of Interest, the Proponent(s) shall promptly disclose the Conflict of Interest by sending a written statement clearly identifying the conflict to the CAO's Office (Corporate & Strategic Initiatives). Failure of any Proponent(s) to comply with this section may result in the disqualification of the Proponent(s) and the rejection of its submission. Without limiting the generality of the Township's rights, the Township may, in its sole discretion: • exclude any Proponents(s) and its submission on the grounds of Conflict of Interest; waive any and all perceived, potential or actual Conflicts of Interest upon such terms and conditions as the Township, in its sole discretion, requires to satisfy itself that the Conflict of Interest has been appropriately managed, mitigated and minimized. In the event any Proponent(s) is found to be in a potential Conflict of Interest during the term of the Contract, the Proponent shall disclose the said conflict immediately. The Township reserves the right to request any Proponent(s) cure the conflict to the Township's complete satisfaction. Failure to cure the conflict shall result in disentitlement to any compensation under this Contract. 56. Township Not Employer The Proponent agrees that The Corporation of the Township of Oro-Medonte is not to be understood as the employer to any Successful Proponent nor to such Successful Proponent's personnel or staff for any work, services, or supply of any products or materials that may be awarded as a result of this RFP. It is understood that the Successful Proponent will act as an independent contractor. 57. Township of Oro-Medonte's Purchasing and Tendering Procedures By -Law No. 2004-112, as amended It is the responsibility of all Proponents to become familiar with and comply with The Township of Oro-Medonte Page 30 of 61 RFP #: CS 2018-01 Page 281 of 445 12.d) Report No. CS2019-2, Donna Hewitt, Director, Corporate Services re... Township of Oro-Medonte's Purchasing and Tendering Procedures By-law. The Township's Purchasing and Tendering Procedures By-law can be found on Township's website: www.oro-medonte.ca 58. Working Language The working language of the Township of Oro-Medonte is English and all responses to this Request for Proposal must be English. 59. Intellectual Property All information and data, in any form, together with all designs or materials capable of intellectual property protection, prepared, developed or created by the Proponent, its employees or agents during the performance of and/or pursuant to this work shall automatically become the property of the Township. Proponents and their employees and agents each agree to sign whatever documentation may be necessary to give full force and effect to this paragraph. 60. Accessibility In accordance with Ontario Regulation 429/07, Accessibility Standards for Customer Service Section 6, every provider of goods and services shall ensure that every person who deals with members of the public or participates in the developing of the service provider's policies, practices and procedures governing the provision of goods and services to members of the public, shall be trained on the following: 1. How to interact and communicate with persons with various types of disability 2. How to interact with persons with disabilities who use assistive devices or require the assistance of a guide animal, or a support person 3. How to use assistive device equipment that is available on the premises that may help in the provision of accessible goods or services 4. What to do if a person with a particular type of disability is having difficulty accessing the provider's goods or services 5. Information on the policies, practices and procedures governing the provision of goods and services to people with disabilities. Contracted employees, third party employees, agents and others that provide services to the public on behalf of the Township of Oro-Medonte must meet the requirements of Ontario Regulation 429/07 with regard to training under the Accessibility for Ontarians with Disabilities Act (AODA). A document describing your training policy or procedure, a sample copy of training and details of training dates and attendees may be required to be submitted to the Township prior to the commencement of any work. Township of Oro-Medonte Page 31 of 61 RFP #: CS 2018-01 Page 282 of 445 12.d) Report No. CS2019-2, Donna Hewitt, Director, Corporate Services re... 61. Township of Oro-Medonte Payment Terms The Township payment terms are 30 days from receipt of Invoice. Harmonized Sales Tax (HST) is an extra and shall be identified separately in the Contract Documents and on all invoices. Township of Oro-Medonte Page 32 of 61 RFP #: CS 2018-01 Page 283 of 445 12.d) Report No. CS2019-2, Donna Hewitt, Director, Corporate Services re... Part III Form of Proposal Form of Proposal Township of Oro-Medonte 148 Line 7 South, Oro-Medonte, ON LOL 2E0 RFP#: CS 2018-01 Community Satisfaction Survey Documents to Be Enclosed with This Form of Proposal ■ Complete Contents of Proposal ■ Proponents Information Form Signed & Sealed ■ Schedule II - List of References ■ Conflict of Interest Form ■ AODA Declaration ■ Budget Upon Award ■ W.S.I.B Certificate (upon award) ■ Certificate of Insurance (upon award) ■ Other information to be included Page 284 of 445 12.d) Report No. CS2019-2, Donna Hewitt, Director, Corporate Services re... Proponents Information Form Proponents must complete this form and include with their Submission. Please ensure all information is legible. 1. Company Name 2. Proponent's Main Contact Individual 3. Address (include postal address) 4. Office Phone # 5. Toll Free # 6. Cellular # 7. 1 Pager # 8. Fax # 9. e-mail address 10. Website 11. HST Account # 12. Will you accept payment by Visa? YES: O NO: O Acknowledgement of Receipt of Addenda This will acknowledge receipt of the following addenda and, that the pricing quoted includes the provision set out in such addenda Addendum # P;3 O Check here if no Addendum received. Date Received Page 285 of 445 12.d) Report No. CS2019-2, Donna Hewitt, Director, Corporate Services re... Conflict of Interest Prior to completing this portion of the Form of Proposal, Proponents(s) should refer to the definition of Conflict of Interest set out in the RFP. Check the box that applies: ❑ The Proponent(s) declares that there is not an actual or potential Conflict of Interest relating to the preparation of its Proposal and/or the Proponent(s) do not foresee an actual or potential Conflict of Interest in performing the services required under the Contract. ❑ The Proponent(s) declares that there is an actual or potential Conflict of Interest relating to the preparation of its Proposal, and/or the Proponent(s) foresees an actual or potential Conflict of Interest in performing the services required under the Contract. If the Proponent(s) declares an actual or potential Conflict of Interest by marking the box above, the Proponent(s) must set out below details of the actual or potential Conflict of Interest: The Proponent(s) agrees that, upon request, the Proponent(s) shall provide the Township with additional information on the Conflict of Interest. Township of Oro-Medonte Page 35 of 61 RFP #: CS 2018-01 Page 286 of 445 12.d) Report No. CS2019-2, Donna Hewitt, Director, Corporate Services re... To The Corporation of the Township of Oro-Medonte, hereafter called the "Owner": I/We undersigned declare: the 1. That I/We represent that no person, firm or organization, other than the Proponent, has any interest in this Proposal or in the proposed Contract for which said Proposal is made. 2. That I/We declare that there is no perceived, potential, and/or actual Conflicts of Interest relating to the preparation of this Proposal and/or I/We do not foresee an actual or potential Conflict of Interest in performing the services required under the Contract, unless otherwise declared. 3. That this Proposal is made without any connections, knowledge, comparison of figures or arrangements with any other company, firm or person making a Proposal for the same Work and is in all respects fair and without collusion or fraud. 4. I/We represent that no member of the Council, and no officer or employee of the Owner, is, or has become interested, directly or indirectly, as a contracting party, partner, stockholder, surety or otherwise howsoever in or on the performance of the said Proposal, or in the supplies, Work or business in connection with the said Proposal, or in any portion of the profits thereof, or of any supplies to be used therein, or in any monies to be derived there from. 5. That the several matters stated in the said Proposal are in all respects true accurate and complete. 6. That I/We do hereby propose and offer to enter into an agreement to supply and deliver all materials mentioned and described or implied therein including in every case freight, duty, currency exchange, H.S.T. in effect on the date of the acceptance of Proposal, and all other charges on the provisions therein set forth and to accept in full payment therefore, in accordance with the prices and terms set forth in the Proposal herein. 7. That additions or alterations to or deductions from the said Proposal, if any, shall be made in accordance with the prices stated in Provisional Items of the Schedule of Unit prices in strict conformity with the requirements of the Proposal and all unused monies in Provisional Items shall be deducted from the final cost of the Work and any quantities exceeding those shown shall be added. 8. That this Proposal is irrevocable and open to acceptance until the formal Proposal is executed by the awarded Proponent for the said Work or Ninety (90) Calendar Days, and prices for as long as stated elsewhere in the document, whichever Township of Oro-Medonte Page 36 of 61 RFP #: CS 2018-01 Page 287 of 445 12.d) Report No. CS2019-2, Donna Hewitt, Director, Corporate Services re... event first occurs and that the Owner may at any time within that period without notice, accept this Proposal whether any other Proposal has been previously accepted or not. 9. That if the Proposal is accepted, I/We agree that the Contract shall constitute the entire agreement between the parties and shall supersede all prior agreements, understandings, negotiations and discussions, oral or written, between the Proponent and the Owner or any documentation that may otherwise accompany the Work. Any conflict or inconsistency between the components of the Contract shall be resolved, to the extent of any conflict or inconsistency, in accordance with the order of authority stated in Order of Precedence in this RFP. 10.That if the Proposal is accepted, I/We agree to furnish all documentation, security and certifications as required by the Proposal and to execute the agreement in triplicate within seven (7) calendar days after notification of award. If I/We fail to do so, the Owner may accept the next highest ranked or any Proposal or to advertise for new Proposals, or to carry out completion of the works in any other way they deem best and I/We also agree to pay to the Owner the difference between this Proposal and any greater sum which the Owner may expend or incur by reason of such default or failure or by reason of such action as aforesaid on their part, including the cost of any advertisement for new Proposals, and shall indemnify and save harmless the Owner and their officers from all loss, damage, cost, charges and expense which they may suffer or be put to by reason of any such default or failure on my/our part. 11.That I/We agree to save the Owner, its agents, or employees, harmless from liability of any kind for the use of any composition, secret process, invention, article or appliance furnished or used in the performance of the Proposal of which the Proponent is not the patentee, assignee, or licensee. 12. I/We hereby accept and agree that the Total Proposed Price (including HST) as stated in the Form of Proposal will form an integral part of this contract. 13. The Proponent hereby accepts and agrees that the Addenda referred to in this document form an integral part of this contract. Township of Oro-Medonte Page 37 of 61 RFP #: CS 2018-01 Page 288 of 445 12A) Report No. CS2019-2, Donna Hewitt, Director, Corporate Services re... The undersigned affirms that he/she is duly authorized to execute this Proposal. Proponent's Signature and Seal: company) Position: Witness: under seal) Position: (I have authority to bind the (If not (If Corporate Seal is not available, documentation shall be witnessed) Dated at the _ (City/Township) This day of 2016. Township of Oro-Medonte Page 38 of 61 RFP #: CS 2018-01 Page 289 of 445 12.d) Report No. CS2019-2, Donna Hewitt, Director, Corporate Services re... Schedule I — Budget Community Satisfaction Survey The Total Proposed Pricing shall be all inclusive, including but not limited to, mileage, disbursements, and travel time. Description Lump Sum Fee All works as described within the RFP document $ Subtotal $ HST $ Total Proposed Pricing $ The Total Proposed Price (excluding HST): Dollars in lawful money of Canada. Inserted price in words take precedence over numeric Township of Oro-Medonte Page 39 of 61 RFP #: CS 2018-01 Page 290 of 445 0 12.d) Report No. CS2019-2, Donna Hewitt, Director, Corporate Services re... Schedule II - List of References The Proponent shall provide below three (3) separate references other than the Township, having purchased a similar size and design of goods and/or services as specified herein for a previous five (5) year period from the issuance of this document. Project Name: Company for whom the work was completed: On the project did your firm act as: Prime Consultant 0 Sub Consultant Value of your portion of the project? Date of Completion of this project? Contact Name at the owner's facility: Contact's Email Address: Telephone Number with Area Code: Fax Number with Area Code: Project Name: Company for whom the work was completed: On the project did your firm act as: Prime Consultant 0 Sub Consultant Value of your portion of the project? Date of Completion of this project? Contact Name at the owner's facility: Contact's Email Address: Telephone Number with Area Code: Fax Number with Area Code: Project Name: Company for whom the work was completed: On the project did your firm act as: Prime Consultant 0 Sub Consultant D Value of your portion of the project? Date of Completion of this project? Contact Name at the owner's facility: Contact's Email Address: Telephone Number with Area Code: Fax Number with Area Code: Township of Oro-Medonte Page 40 of 61 RFP #: CS 2018-01 Page 291 of 445 12A) Report No. CS2019-2, Donna Hewitt, Director, Corporate Services re... Reference Release Form I (authorized signatory for the Proponent) authorize the Township to contact the person and/or organization listed on the List of References, for the purpose of obtaining information relating to the Proponent and Project. The Township reserves the right to call references if in its sole discretion finds a need to do so. The Township reserves the right to check other references other than listed herein. If the Township is unable to obtain a satisfactory reference or if the reference does not respond to the reference call or if the reference chooses not to comment, the reference will be deemed unsatisfactory. Township of Oro-Medonte Page 41 of 61 RFP #: CS 2018-01 Page 292 of 445 Part IV 12J) Report No. CS2019-2, Donna Hewitt, Director, CorporMeP6efVitces re... Part IV Agreement Draft — Amended Upon Award Terms and Conditions of Professional Services Agreement (Short Form) This Agreement made this day of Between The Corporation of the Township of Oro-Medonte hereinafter called the "Owner", And hereinafter called the "Proponent" Whereas the Owner has awarded to the Proponent the Proposal for; RFP # CS 2018-01 Community Satisfaction Survey According to the terms and conditions herein referred to, the Proponent having put in a Proposal therefore, a copy of which is hereto annexed, which Proposal was accepted by the "Owner" on the; day of 2016. Scope of Work 1. The Corporation of the Township of Oro-Medonte ("Township") hereby retains the Consultant to provide the Services as specified below and in the Township's Request for Proposal document ("RFP") under the general guidance and direction of the Township: The Proponent shall provide the Township with a Strategic Plan Review as detailed in objectives sections 4 & 5 of RFP # CS 2018-01. 2. The Proponent agrees to supply, at its sole cost and expense, all staff, equipment and technical assistance necessary to perform the Services as stipulated herein. Contract Documents and Order of Precedence The Professional Services Agreement ("Agreement") shall consist of the RFP, the Proponent's Proposal and these Terms and Conditions. In the event of conflicts or inconsistencies between these documents, the terms of these Terms and Conditions shall prevail over the RFP and the Proposal, and the terms of the RFP shall prevail over the Proposal. Township of Oro-Medonte Page 42 of 61 RFP #: CS 2018-01 Page 293 of 445 Part IV 12J) Report No. CS2019-2, Donna Hewitt, Director, CorporMeP6efVitces re... Fees and Disbursements The Township shall pay to the Proponent as full payment and compensation for the Services an amount not to exceed the upset limit of the Total Proposed Pricing by the Township, including all disbursements but excluding the harmonized sales tax. No payment in excess of this amount shall be made without the Township's prior written authorization. 2. During the term of the Agreement, the prices quoted by the Proponent are not subject to change without the prior written consent of the Township and the Proponent shall not be entitled to any increases in the upset limit or to the prices for any of the individual items. 3. Provided that the Consultant is not in default of its obligations under the Agreement, and provided that the Township does not dispute the invoice submitted by the Consultant, the Township shall pay each invoice submitted within thirty (30) days of receipt. The Consultant shall not be entitled to any interest upon any payments made by the Township beyond the 30 -day period. Workplace Safety and Insurance Board (WSIB) 1. The Consultant must be in good standing with the Workplace Safety and Insurance Board and shall furnish the Township with satisfactory evidence, in the form of a valid WSIB Clearance Certificate, prior to commencement of the Services under the Agreement, upon presentation of a final invoice and at any other time during the Agreement at the Township's request. 2. The Consultant shall maintain its WSIB Insurance or pay such assessments as will protect the Consultant and the Township from claims under Workplace Safety and Insurance Act, and, from any other claims for damage from personal injury, including death, which may arise from the Consultant's performance under the Agreement. 3. In the event that the Consultant is not required by law to be registered with WSIB, confirmation of employer's liability insurance in the amount of $2 million ($2,000,000.00) is required. Such coverage shall be confirmed by a Certificate of Insurance. Compliance with Laws The Consultant acknowledges that it is aware of the provisions of the Occupational Health and Safety Act (Ontario), the Environmental Protection Act, the Human Rights Code, the Pay Equity Act (Ontario), and any other applicable Federal, Provincial, and/or Municipal statutes, regulations, policies and guidelines thereunder and agrees to comply with, and cause to be complied with, the provisions thereof as such statutes, regulations, policies and guidelines may be amended or replaced from time to time. 2. The Consultant shall do, shall cause to be done, shall refrain from doing, and/or shall prohibit from being done, any act or thing as directed by the Township if, at any time, the Township considers that any situation or condition is unsafe, Township of Oro-Medonte Page 43 of 61 RFP #: CS 2018-01 Page 294 of 445 Part IV 12.d) Report No. CS2019-2, Donna Hewitt, Director, CorporMeP6ef9ttces re... damaging to the environment or contrary to the provisions of any applicable statutes, regulations, policies or guidelines. Records and Audit The Township shall have the right to audit all books and records (in whatever form they may be kept, whether written, electronic or other) relating or pertaining to the Agreement (including any and all documents and other materials, in whatever form they may be kept, which support or underlie those books and records), kept by or under the control of the Consultant, including, but not limited to those kept by the Consultant, its employees, agents, assigns, successors and subcontractors. The Consultant shall maintain such books and records, together with such supporting or underlying documents and materials, for the duration of this contract or agreement and for at least two years following the completion of the Agreement, including any and all renewals thereof. The books and records, together with the supporting or underlying documents and materials shall be made available, upon request, to the Township, through its employees, agents, representatives, contractors or other designees, during normal business hours at the Consultant's office or place of business. In the event that no such location is available, then the books and records, together with the supporting or underlying documents and records, shall be made available for audit at a time and location in the Township of Oro-Medonte, Ontario, which is convenient for the Township. Use of Work 1. Notwithstanding any other provisions of the Agreement, the Township shall have the right to take possession of, and use, any completed or partially completed portions of the work. 2. The Township shall retain exclusive ownership in all components and deliverables created solely under this Agreement and shall own any copyright and patent directly related to and developed solely pursuant to this Agreement. Quality Control and Quality Assurance 1. The Consultant warrants that it shall perform the Services with the requisite degree of skill and competence to satisfy the Township's requirements as stipulated in the Agreement. 2. The Township reserves the right to monitor the performance of the Consultant and to issue directives to the Consultant to remedy any condition which the Township considers to be detrimental to provision of the Services, which the Consultant shall be required to carry out within the timeframe stipulated by the Township. 3. At any time during the course of the Agreement, the Township may direct the Consultant to immediately remove a staff member and replace them with another staff member acceptable to the Township. Changes and Alterations and Additional Services 1. The Consultant shall not change or deviate from the scope of Services without the prior written consent of the Township. In the event that the Consultant Township of Oro-Medonte Page 44 of 61 RFP #: CS 2018-01 Page 295 of 445 Part IV 12.d) Report No. CS2019-2, Donna Hewitt, Director, CorporMeP6efVitces re... undertakes a change or deviation in the scope of Services without the prior written consent of the Township, it shall not be entitled to any additional payments. Assignments and Subcontracts It is understood and agreed that the Consultant will be an independent contractor and that the employees or agents of the Consultant will perform all services offered. Subcontracting agreements made by the Consultant will not release the Consultant from any obligation to the Township with respect to the performance of its obligations under the Agreement. 2. The Township must grant prior written approval for any assignments and all sub- contracts which may be granted on such terms, as the Township deems advisable. The Township's consent to any assignment or subcontract shall not release the Consultant from its duties and obligations under the Agreement. Damages and Set Off If the Township should suffer damage because of any wrongful act or neglect of the Consultant or of anyone for whom the Consultant is responsible in law, then the Township shall be reimbursed by the Consultant for such damage. 2. Services which have not been performed to the Township's satisfaction in accordance with the Agreement, whether the result of poor workmanship or through carelessness or other acts or omissions of the Consultant or any of its subcontractors, shall be promptly rectified in accordance with the Agreement at the Consultant's expense. 3. In the event that any portion of the Services is not performed in accordance with the Agreement or is not satisfactory to the Township, the Township may retain, as a holdback, an amount equal to the Township's estimated cost to perform the Services in a satisfactory manner, until the Services have been completed to the satisfaction of the Township. 4. In addition to the rights set forth above, the Township shall have the right to set-off against the monies due or which may become due to the Consultant under the Agreement, any amounts owing by the Consultant to the Township. Suspension or Termination 1. The Township may, at any time by notice in writing to the Consultant, suspend or terminate the Services, or any portion thereof. Upon receipt of such notice, the Consultant shall perform no further Services and shall not be entitled to any payment for additional work beyond that date, nor for lost profits or any consequential damages as a result of the termination. 2. In addition to the above, if the Consultant should become bankrupt or insolvent, or if a receiver is appointed because of its insolvency, or if the Consultant transfers, assigns or otherwise disposes of its interest in the Agreement or any part thereof without the prior written authority of the Township, the Agreement Township of Oro-Medonte Page 45 of 61 RFP #: CS 2018-01 Page 296 of 445 Part IV 12J) Report No. CS2019-2, Donna Hewitt, Director, CorporMeP6efVitces re... shall terminate as of the date of the any such event and the Township shall pay for the Services rendered and disbursements incurred by the Consultant to the date of termination. 3. Upon termination of the Agreement, all documentation relating to the Project shall be delivered to the Township including all work product, drawings, paper and electronic files, and the Consultant shall not be entitled to payment until it has provided the Township with all such documentation. 4. All duties and obligations of the Consultant with respect to Services provided up to and including the date of termination shall survive termination of the Agreement. Indemnification The Consultant shall indemnify and save harmless the Township, its directors, officers, council members, partners, agents and employees from and against all claims, demands, actions, losses, expenses, suits, proceedings, costs or damages of every nature and kind whatsoever which the Township, its directors, officers, council members, partners, agents and employees may suffer as a result of the acts, error or omissions of the Consultant, its employees, officers, subcontractors or agents in the performance of the Agreement, including, but not limited to any suits or proceedings (including by any government agency) arising as a result of any violation or alleged violation of any statutes or regulations, policies and guidelines thereunder, and any legal costs associated therewith. Insurance Without restricting the generality of the section on Indemnification, the Consultant shall obtain, maintain, pay for and provide evidence of the following insurance coverage, taken out with insurance companies licensed to transact business in the Province of Ontario and not otherwise excluded by the Township's Director, Finance/Treasurer/Deputy CAO: a) Commercial General Liability Insurance Commercial General Liability ("CGL") Insurance shall include as an additional insured, the Township of Oro-Medonte, with limits of not less than two million dollars ($2,000,000.00) inclusive per occurrence for bodily and personal injury, death and damage to property including loss of use hereof. b) Automobile Liability Insurance Automobile Liability Insurance in respect to owned and non -owned vehicles shall have limits of not less than two million dollars ($2,000,000.00) inclusive per occurrence and shall protect against all liability arising out of the use of owned or leased vehicles, used by the Consultant, its employees or agents. c) Professional Liability Insurance Professional Liability Insurance shall have limits of not less than two million ($2,000,000.00) inclusive per claim, covering services or activities Township of Oro-Medonte Page 46 of 61 RFP #: CS 2018-01 Page 297 of 445 Part IV 12J) Report No. CS2019-2, Donna Hewitt, Director, CorporMeP6efVitces re... that are professional in nature and thereby excluded under the CGL policy. The form of all insurance to be provided herein, shall in all respects be satisfactory to the Township's Director, Finance/Treasurer/Deputy CAO and shall be maintained continuously from either the commencement of the services or the signing of the Agreement, whichever is sooner. The policies shall be endorsed to provide the Township with not less than thirty (30) days written notice in advance of cancellation, change or amendment restricting coverage. Confidential Data 1. The Consultant shall not divulge any specific information as confidential, communicated to or acquired by it, or disclosed by the Township in the course of carrying out the Services provided for herein. No such information shall be used by the Consultant on any other project without the approval in writing of the Township. Claims and Disputes Should the Consultant wish to claim additional compensation arising out of a change to the scope of Services or for any other reason, it shall provide the Township with written notice of this claim within five (5) business days of becoming aware of the claim, failing which, it shall not be entitled to any compensation for such claim. In the event of any claims or disputes between the parties, the Consultant will continue to perform the Services without interruption, if so directed by the Township, pending the resolution of the claim/dispute. General Requirements 1. Time shall be of the essence of the Agreement. 2. Any notice given pursuant to the Agreement may be delivered by facsimile transmission, electronic mail or mailed by prepaid registered mail to the addresses designated by the respective parties. If delivered, the notice is effective on the date of delivery, and if mailed, the notice is effective on the fifth (5th) business day following the day of mailing. 3. The Agreement shall ensure to the benefit of, and be binding upon, the Township, the Consultant, their heirs, executors, administrators, successors and permitted assigns. 4. The Agreement constitutes the complete and exclusive statement of the agreement between the parties, which supersedes all proposals, agreements, arrangement or understandings, oral or written, and all other communications between the parties, relating to the subject matter of the Agreement, except as referenced in, and made part of, the Agreement. 5. The Agreement may be modified only by a written amendment signed authorized representatives of both parties. 6. The Agreement shall be governed by, and construed in accordance with, the laws of the Province of Ontario. Township of Oro-Medonte Page 47 of 61 RFP #: CS 2018-01 Page 298 of 445 Part IV 12.d) Report No. CS2019-2, Donna Hewitt, Director, CorporMeP6efVitces re... In witness where of the parties hereto have hereunto set their hand and seals on the above date. Signed, Sealed and Delivered in the presence of (if practical); Witness Proponent In Position: (I have authority to bind the Company) Witness: Owner Per: (If not under Seal) H.S. Hughes, Mayor Per: Karen Way, Clerk Township of Oro-Medonte Page 48 of 61 RFP #: CS 2018-01 Page 299 of 445 12.d) Report No. CS2019-2, Donna Hewitt, Director, Corporate Services re... Part V Appendices Part V Proponent Payment Information Accessibility for Ontarians with Disabilities (AODA) Contract Change Orders Letter of Credit Notice of "No Proposal' Submission Label Appendices Township of Oro-Medonte Page 49 of 61 RFP #: CS 2018-01 Page 300 of 445 12.d) Report No. CS2019-2, Donna Hewitt, Director, Corporate Services re... Part V Appendices Payment Information Vendor Name: To ensure the accuracy of our account information, you must attach a void cheque and complete the following financial information: Name of Financial Institution: Address of Financial Institution: Account Information: Bank Code Transit Number Account Number Remittance Information Contact person: E-mail address: Fr,MI M Phone: ( ) Signature: Title/Position: Fax: ( ) Date: Township of Oro-Medonte Page 50 of 61 RFP #: CS 2018-01 Page 301 of 445 12.d) Report No. CS2019-2, Donna Hewitt, Director, Corporate Services re... Accessibility for Ontarians with Disabilities (AODA) The Accessibility for Ontarians with Disabilities Act, 2005 and Regulations under this Act were enacted to improve accessibility for persons with disabilities. This legislation applies to public sector organizations such as the Corporation of the Township of Oro-Medonte as well as to private companies and organizations that provide goods and services on behalf of the Township. The Township of Oro-Medonte is committed to ensuring legislative compliance and providing persons with disabilities consistent opportunity and access to Township goods, services, and facilities. Accordingly, the Township has adopted policies, procedures, and practices that address integration, independence, dignity, and equal opportunity. The Accessibility Standards for Customer Service Regulation (O. Reg. 429/07) was developed to ensure that all customers can access goods and services and that their individual disability needs are met while accessing an organization's goods and services. This Regulation requires that obligated organizations ensure that every person who deals with members of the public or other third parties on their behalf, whether as an employee, agent, volunteer, or otherwise, receives training. The Regulation outlines the required training components. All public sector and private organizations were required to comply with this Regulation by January 1, 2012. The Integrated Accessibility Standards Regulation (O. Reg. 191/11) includes requirements for information and communication, employment, transportation and the design of public spaces in the built environment, as well as general accessibility requirements. Public sector organizations and private businesses must comply with this Regulation. Commencing in 2014, organizations must ensure that training is provided on the requirements of this Regulation and the Ontario Human Rights Code as it pertains to persons with disabilities to all employees, volunteers and those who provide goods, services or facilities on behalf of the organization. The Township of Oro-Medonte and all agents and contractors must comply with the OADA and its Regulations. Failure to comply with the Act may result in administrative penalties pursuant to Parts IV and V of the Act. The Township may request that agents and contractors provide records of training and confirmation of compliance with the Act and its Regulations. Links are provided below to assist with compliance. Your co-operation and support are essential to increasing accessibility for persons with disabilities. Page 302 of 445 12.d) Report No. CS2019-2, Donna Hewitt, Director, Corporate Services re... AODA Declaration Form I, the undersigned, in submitting the Accessibility Compliance Form (thereinafter "form") to the Township of Oro-Medonte do hereby make the following statements that I certify to be true and complete in every respect. I certify, on behalf of (Corporate Name of Proponent, thereinafter "Proponent") That 1. 1 have read and understand the contents of this form; 2. 1 understand that if this form is found not to be true and complete in every respect, the Corporation of the Township of Oro-Medonte has the authority to discontinue the services of the Proponent; 3. 1 am authorized by the Proponent to sign this form and to submit the form on behalf of the Proponent; 4. 1 acknowledge that as a vendor of the Corporation of the Township of Oro- Medonte that I/we are required to comply with the Accessibility for Ontarians with Disabilities Act, 2005 and all Regulations under this Act, as amended from time to time; 5. 1 declare that I/we have reviewed, understand and will meet all accessibility Acts and Regulations, as amended from time to time; 6. 1 declare that I/we will undertake to ensure that all employees, agents, sub- contractors, and volunteers hired by the Proponent in completion of our work will also comply with accessibility legislation. Proponent's Signature: (I have authority to bind the company) Position: Dated this day of 2018. Page 303 of 445 12.d) Report No. CS2019-2, Donna Hewitt, Director, Corporate Services re... Contract Change Order Sample CONTRACT CHANGE ORDER (CCO) CONSULTANTFORM THE CORPORATION OF THE TOWN OF BRADFORD WEST GWILLIMBURY CCO No.: Date: Project Description : Purchasing File No.: XX -14 -XX Work Order No.: Town File No.: Cost Centre No. - - Project Leader: Contractor : Consultant: Contractor Contact : Consultant Email Contractor Email : Purchase Order No.: This will serve as instruction to increaseldecrease the requirement of the above mentioned contract. The Consultant is authorized hythe Town afterthe CCO hasheen signed bythe Consultant and the Town to: Oescrilx changes here' arny,rn rr ucyFurrury wcur.e�rrmrurrr�rrru r�rrrr�rucrrer er.µerrrnrurrucuruecr crrerryc�u �uryrery eure� V f &PP J,_q dcru—nV- u A.hed to ihu CCO AddfCreditto the Contract, In the sum of dollars (excluding H.S.T) PWk- slue ar —d.) S (excluding H T) (riWla vaareirr r.xrra'aws) Original Contract Price Total Extras by CCC s Total Credits by CCO s CortractPrice Finalf Revised to date escluding NST lnclud'wg NST An extension of days in the Time for Com letion on account of this CCO is herehV allowed. The revised required Completion Date for the Contract is therefore accepts and agreesto this COO in accordance with the original terms and conditions of the Contract as expressly modified by this CCO and all CCO previously executed by the Consultant and the Town. The change in price and/or schedule agreed to herein is considered to be a fair and equitable adjustment for the Consultant's direct and indirect cost. The modifications provide full compensation for the changed work, included in both the Contract cost and time. The contract price adjustment herein agreed is acknowledged as inclusive of full and final compensation for any cumulative impact of this and prior changes. The Consultant hereby releases the Town from any and all liability under the Contract_ Date Date Approved: (Project Leader signature) Per: (Consultant signature) Date Approved: (Director/Designatewith appropriate signing authority) SEE OVER FOR INSTRUCTIONS FOR USE Page 304 of 445 12.d) Report No. CS2019-2, Donna Hewitt, Director, Corporate Services re... Instructions for Use for Change Orders (if applicable) 1. This form is to be used for all changes in the work that involve changes in price including any such changes covered by Certificates of Equality. 2. All additional or extra work and changes in the work must be authorized by the Owner. Cases may arise when instructions on changes must be given to the Contractor right away to avoid damage or expensive delay. If the change is of a minor nature, the Resident Engineer or Inspector may proceed but should inform the Owner's Project Manager without delay. If the proposed change is more costly or if there is doubt about its desirability, it should be cleared with the Project Manager by telephone. Whenever possible, the price should be agreed upon prior to the commencement of the work. 3. A change in the amount of a unit price item in the Schedule of Items and Prices as a result of the measured quantity differing from the estimated quantity does not require the issuance of a change order specifically for that item. The change in amount will be covered by the last (Final Measurement) change order issued for the contract, as explained in para. 11 below. 4. Extra work carried out on the direction of the Owner requires the issuance of a change order. The change order must identify the work and shall give the quantities, prices and amounts involved. 5. When work is to be performed on a cost-plus or unit -price basis and the exact cost will not be known until the work has been completed, the change order should be headed "COST-PLUS" or "UNIT PRICES", as the case may be, and the estimated cost should be shown. The estimated cost is NOT to be included under "Total Additions" or "Total Deductions", nor is the "Balance of Contingency Allowance" or the Contract Price to be changed. When the work covered by the change order has been completed, a further change order is to be prepared giving the final cost. It will be given a new number and this number will be followed by the original number suffixed by "a"; e.g., if the change order giving the estimated cost is No. 7 and if when work has been completed 11 change orders have been issued, the change order showing the completed cost will be numbered 12.7a. 6. Change orders should be set out clearly. If the reason for the issuance of a change order is not clear from the change order itself, one copy of an explanation should be sent to the Owner with the change order. Change orders must state the quantities or estimated quantities involved and must state how the price or prices were arrived at. Quotations obtained from the Contractor or sub- contractors should give adequate breakdowns, and mark-up percentages must be in accordance with the Contract (see Section of the General Conditions headed "Valuation of Variations.") Page 305 of 445 12.d) Report No. CS2019-2, Donna Hewitt, Director, Corporate Services re... 7. Only related changes are to be included in the same change order. Unrelated items should be covered by separate change orders. 8. Change orders should be submitted promptly to the Owner for approval during the period of construction and should not be accumulated in batches or have their submission delayed to the end of the job. 9. The Consulting Engineer should give careful consideration to the matter of whether an extension of the Time for Completion should be given on account of a change order. His recommendation should be given to the Engineer when forwarding the change order to approval. If it is difficult or impossible to decide at the date of issuance of the change order what would be a reasonable extension to give, this should be stated and the matter should be discussed with the Engineer at a suitable date. 10. Additional or extra work will be paid for out of the Contingency Allowance without immediately changing the Contract Price. Only when the Contingency allowance has been used up or when the Final Measurement change order is prepared will the Contract Price be changed. 11. On contracts that include unit price items, the last change order issued should be headed "Order No.? (FINAL MEASUREMENT)." The description will be "adjust quantities and amounts of all unit price items in the Schedule of Items and Prices in accordance with the final measurement". The amount of the change order will be the net addition or deduction due to the final measurement, and the Contract Price will be shown in the bottom right-hand corner of the form as "Final" instead of "revised to date". 12. Attached to each copy of the change order should be a copy of the detailed final measurement set out item by item as in the Schedule of Items and Prices showing the estimated quantities, unit prices, amounts, final quantities, final amounts, adjustments in quantities and amounts and the net total of all other change orders approved. This is to be typed on the Owner's "FINAL MEASUREMENT" forms. 13. The Owner will require the original and one copy of the change order. Sufficient additional copies should be submitted to fulfil the requirements of the Consulting Engineer and the Contractor. All copies shall be signed by the Contractor and the Consulting Engineer before being submitted to the Agency. When the change order has been approved, all but the original and one copy will be returned to the Consulting Engineer for distribution. Page 306 of 445 12.d) Report No. CS2019-2, Donna Hewitt, Director, Corporate Services re... Letter of Credit Wording as Required By The Corporation of the Township of Oro-Medonte Financial Institution: (Name/address of Financial Institution) Applicant: (Name/address of Applicant) Date of Issue: Irrevocable Letter of Credit Identification # of Letter of Credit Beneficiary: The Township of Oro-Medonte 148 Line 7 South Oro-Medonte, ON LOL 2E0 Amount: (in figures)(CAD) (in words)(CAD) We hereby authorize you to draw on (name and address of financial institution) for the account of (name of applicant) up to an aggregate amount of (maximum amount of letter of credit in words)(CAD)(maximum amount of letter of credit in figures)(CAD), available with ourselves, on demand, by payment, against presentation of the document(s) detailed herein and of your draft(s) at sight drawn on ourselves. Pursuant to the request of our customer, the said (name of applicant), we, the (name and address of financial institution), hereby establish and give to you an irrevocable standby letter of credit in your favour in the total amount of (maximum amount of letter of credit in figures)(CAD) (maximum amount of letter of credit in words)(CAD) which may be drawn on by you at any time and from time to time upon written demand for payment made upon us by you which demand we shall honour without inquiring whether you have a right as between yourself and our said customer to make such demand and without recognizing any claim of our said customer. Provided, however, that you are to deliver to the (name and address of financial institution), at such time as a written demand for payment is made upon us, a certificate signed by you agreeing and/or confirming that monies drawn pursuant to this credit are to be and/or have been expended pursuant to obligation incurred or to be incurred by you relative to (insert purpose and date of agreement). The amount of this standby letter of credit may only be reduced by drawings endorsed hereon or as advised by notice in writing to us by you. Page 307 of 445 12A) Report No. CS2019-2, Donna Hewitt, Director, Corporate Services re... This standby letter of credit will continue up to (date of expiry of letter of credit) and will expire at our counters on that date and you may call for payment of the full amount outstanding under this letter of credit at any time prior to that date subject to the following: It is a condition of this letter of credit that it shall be deemed to be automatically extended without amendment for one year from the present or any future expiry date hereof, unless 30 (thirty) days prior to such expiry date, we notify you in writing by registered mail/courier, that we elect not to consider this standby letter of credit to be renewable for an additional period. Upon receipt by you of such notice, you may draw hereunder by means of your signed demand for payment certifying that the amount drawn will be retained and used by you to meet obligations incurred or to be incurred with the above. Further that you will release any amounts not required by you directly to the applicant. Partial drawings are permitted. The drafts drawn under this standby letter of credit are to state on their face that they are drawn under (name and address of financial institution) standby letter of credit stating its number and date. We hereby agree that drafts drawn under this standby letter of credit will be duly honoured upon presentation provided that all terms and conditions of the standby letter of credit have been complied with. This standby letter of credit is subject to the "Uniform Customs and Practice for Documentary Credits (20xx Revision) International Chamber of Commerce, Publication No. xxx", and engages us in accordance with the terms thereof. Page 308 of 445 12.d) Report No. CS2019-2, Donna Hewitt, Director, Corporate Services re... Proposal Irregularities Item Irregularity Response 1 Late Proposals Automatic rejection, not read publicly and returned unopened to Proponent 2 Unsealed Envelopes (Tender or Automatic rejection Other) 3 Amount on deposit cheque incorrect Automatic rejection 4 All required sections of Proposal Automatic rejection unless, in the documents not completed consensual opinion The Finance Department, Director in charge of RFP solicitation, Clerk or Treasurer, the incomplete nature is trivial or insignificant and does not affect the total price. 5 Proposals not completed in Ink, Automatic rejection typewritten or automated printers 6 Incomplete, illegible or obscure bids Automatic rejection or Proposals which contain additions not called for 7 Erasures, alterations, or strike -out May be rejected, unless such changes errors or irregularities of any kind clearly exhibit the Proponent's intent, as such two (2) business days shall be given to rectify 8 Failure to attend mandatory site visit Automatic rejection 9 Proposals received on documents Automatic rejection other than those provided in RFP or requested 10 1 Pricing or signature pages missing Automatic rejection 11 Part Proposals (all items not bid) Acceptable unless complete Proposal has been specified in the request. 12 Documents in which all necessary Automatic rejection Addenda, which have financial implication, have not been acknowledged 13 Documents in which all necessary Two (2) business days to acknowledge Addenda, which have informational content, have not been acknowledged 14 Proposals received on documents Automatic rejection other than those provided in the Form of Proposal by the Township of Oro-Medonte 15 Proposals received without proper Acceptable if officially received on time label used Page 309 of 445 12.d) Report No. CS2019-2, Donna Hewitt, Director, Corporate Services re... 16 Failure to insert the Proponent's Automatic rejection business name in the spaces provided in the Form of Proposal 17 Failure to include signature of the Automatic rejection person authorized to bind the Proponent in the space provided in the Form of Proposal 18 Conditions placed by the Tenderer Automatic rejection on the Total Contract Price 19 Qualified Proposals (Proposals Automatic rejection unless, in the qualified or restricted by the consensual opinion of The Finance attached statement) Department, Director in charge of Proposal solicitation, Clerk or Treasurer or designates, the qualification or restriction is trivial or not significant and does not affect the total price. 20 RFP clearly states that an award Proposals may be rejected except when the may be made for individual items. RFP clearly states that an award may be made for individual items (contracts such as equipment rental or some material contracts which are in effect several individual contracts combined). 21 Corporate seal or signature missing; Two (2) business days to rectify signatory's authority to bind the Corporation or signature missing 22 Corporate seal and signature Automatic rejection missing; authority to signature missing 23 Proposals Containing Minor Two (2) business days to correct and initial Obvious Clerical Errors errors 24 Proposals Containing Minor Two (2) business days to correct and initial Mathematical Errors errors. The Township of Oro-Medonte reserves the right to waive initialing and accept Proposal. 25 Un -initialed changes to the request Two (2) business days to correct and initial documents which are minor (i.e.; the errors. The Township of Oro-Medonte Proponent's address is amended by reserves the right to waive initialing and overwriting but not initialed) accept Proposal 26 Alternate items bid in whole or in Available for further consideration unless art specified otherwise in request 27 Unit prices in the schedule of prices Two (2) business days to correct initial have been changed but not initialed errors. The Township of Oro- Medonte reserves the right to waive initialing and accept Proposal Page 310 of 445 12.d) Report No. CS2019-2, Donna Hewitt, Director, Corporate Services re... 28 Other mathematical errors which Two (2) business days to initial corrections. are not consistent with the unit Unit prices will govern. rices 29 Pages requiring completion of Automatic rejection information by vendor are missing Note: The above list of irregularities should not be considered all-inclusive. The requisitioning department will review minor irregularities not listed and shall have authority to waive other irregularities or grant two (2) business days to initial such irregularities, which they jointly consider to be minor. Page 311 of 445 12.e) Karen Way, Clerk re: 2018-2022 Term of Council, Council Appointmen... Outside Agencies and Internal Committees Appointment Opportunities 2018-2022 Council Term Lake Simcoe Region Conservation Authority Board of Directors (1 Appointee) Nottawasaga Valley Conservation Authority Board of Directors (1 Appointee) Severn Sound Environmental Association Joint Municipal Board (including the SSEA Source Protection Authority) (1 Appointee) Sustainable Severn Sound (1 Appointee) Orillia Chamber of Commerce Board of Directors (1 Appointee) Oro-Medonte Chamber of Commerce Board of Directors (1 Appointee) Barrie Area Physician Recruitment (1 Appointee) Orillia & Area Physician Recruitment (1 Appointee) Lake Simcoe Regional Airport Board of Directors (2 Appointees) (past has been 1 Council member & 1 Public member) Human Resources Committee (2 members of Council + Mayor, 1 to be Chair) Heritage Committee (Chair and Vice Chair) Joint Accessibility Advisory Committee (1 member) Alternate County Council Member to County of Simcoe (1 member) Page 312 of 445 12.e) Karen Way, Clerk re: 2018-2022 Term of Council, Council Appointmen... C 7 H O N a a N N N Q M Q0 o Q z 10 L c 0 Q >, a a a I �O a � U m Page 313 of 445 ry J Z CO N N U) U) ) U) �j Q Q �0 U) \o (Y) O N a� N i C I O O V V J � •� O O .� i L Z N (D O O L 0 U) U U O LO N 0') (D _ U O T N U L O j, O M Q M Z Q U v) L O O U L O CO LO N N 0) L U � O z Q M Q0 o Q z 10 L c 0 Q >, a a a I �O a � = m Page 313 of 445 14.a) Announcements of Interest to the Public: Township of Oro-Medonte, ... Who Makes a Real Difference in Your Community? The Township of Oro-Medonte is currently accepting nominations for a resident you Tr )f� believe has the greatest impact on improving the quality of community life in Oro-Medonte. FrurrdHrrrlagr,&xririio�{Frrfurr Please submit a completed Nomination Application form (one name) (available on the website or at the Township Administration Office) outlining, in detail, the reasons for the nomination. Additional letters of support and material are very helpful and may be attached. Select the applicable box on the Nomination Application for the Oro-Medonte Citizen of the Year or Ontario Senior of the Year Award or Both! Oro-Medonte Citizen of the Year — One Name The Oro-Medonte Citizen of the Year Award honours a resident's volunteer efforts that benefits the quality of life in the Township and demonstrates: - Commitment / contribution to community service; - Support and leadership for a lasting quality of community life; - Significant volunteer involvement with associations, charities, societies and institutes; - Outreach and assistance to those in need; - Optimistic and inspiring role model with a desire to make a positive impact. Ontario Senior of the Year — One Name The Ontario Senior of the Year Award gives each municipality in Ontario the opportunity to honour one outstanding local senior. Recipients must be over 65 years old and are people who have made their communities better places to live. Achievements in many fields would qualify, for example in: - Arts/Literature; - Community Service/Volunteerism; - Education; Environment/Science; - Fitness/Recreation/Sport Humanitarian Activities; and/or - Keeping History Alive. The submission deadline for both awards is Thursday, February 28, 2019. Nominations must be signed by the nominator and will be accepted at the Township Administration Centre, by mail, email or fax to the Clerk's Department, Township of Oro-Medonte, 148 Line 7 South, Oro-Medonte, ON LOL 2EO. Nominees must be a resident of Oro-Medonte. Page 314 of 445 Enbridge Gas Distribution Inc. has applied for approval of the financial terms associated with providing third -parties access to the Enbridge Gas bill for 2019 and 2020. Learn more. Have your say. Enbridge Gas Distribution Inc. has applied to the Ontario Energy Board for approval of the financial terms associated with the Open Bill Access program for 2019 and 2020, including approval for the sharing of net revenues with ratepayers. The Open Bill Access program allows third -parties to access Enbridge Gas' bill for a fee to bill for services and provide marketing information. The program provides an annual benefit of $5.389 million in rates to Enbridge Gas customers. THE ONTARIO ENERGY BOARD IS HOLDING A PUBLIC HEARING The Ontario Energy Board (OEB) will hold a public hearing to consider the application filed by Enbridge Gas. We will question Enbridge Gas on the case. We will also hear questions and arguments from individual customers and from groups that represent the customers of Enbridge Gas. At the end of this hearing, the OEB will decide whether the financial terms for the Open Bill Access program will be approved. The OEB is an independent and impartial public agency. We make decisions that serve the public interest. Our goal is to promote a financially viable and efficient energy sector that provides you with reliable energy services at a reasonable cost. BE INFORMED AND HAVE YOUR SAY You have the right to information regarding this application and to be involved in the process. You can review the application filed by Enbridge Gas on the OEB's website now. You can file a letter with your comments, which will be considered during the hearing. You can become an active participant (called an intervenor). Apply by January 14, 2019 or the hearing will go ahead without you and you will not receive any further notice of the proceeding. At the end of the process, you can review the OEB's decision and its reasons on our website. LEARN MORE Our file number for this case is EB -2018-0319. To learn more about this hearing, find instructions on how to file letters or become an intervenor, or to access any document related to this case, please enter the file number EB -2018-0319 on the OEB website: www.oeb.ca/participate. You can also phone our Consumer Relations Centre at 1-877-632-2727 with any questions. ORAL VS. WRITTEN HEARINGS There are two types of OEB hearings — oral and written. The OEB will determine at a later date whether to proceed by way of a written or oral hearing. If you think an oral hearing is needed, you can write to the OEB to explain why by January 14, 2019. PRIVACY If you write a letter of comment, your name and the content of your letter will be put on the public record and the OEB website. However, your personal telephone number, home address and e-mail address will be removed. If you are a business, all your information will remain public. If you apply to become an intervenor, all information will be public. This hearing will be held under section 36 of the Ontario Energy Board Act, S. 0. 1998 c.15 (Schedule B). Page 315 of 445 14.a) Announcements of Interest to the Public: Township of Oro-Medonte, ... Township of Notice Proud Heritage, Exciting Future Applications for Consideration to Participate on the Heritage Committee and Joint Accessibility Advisory Committee Please note the deadline to submit applications for consideration to participate on the Heritage Committee and Joint Accessibility Advisory Committee has been extended to Friday, January 18, 2019 Please visit the Township's website at www.oro-medonte.ca to access the application forms. Application forms are also available at the Township Office. Thank you. Page 316 of 445 14.b) Minutes of Sustainable Severn Sound, Sustainability Committee meet... Climate Change O) A&v� Plan Sustainable Severn Sound Sustainability Committee Meeting Minutes Date: Thursday, November 8, 2018 Time: 10am-12pm Location: SSS Office, 105 Fourth Street, Midland, ON In Attendance Councillor Barbara Coutanche, Township of Oro-Medonte Councillor Ron Stevens, Township of Severn Councillor Mike Lauder, Town of Penetanguishene Councillor Jonathan Main, Town of Midland Doug Luker, CAO, Township of Tiny Morgan Levison, Public Health Promotor, Simcoe Muskoka District Health Unit Michelle Hudolin, Wetlands and Habitat Biologist, Severn Sound Environmental Association Nick Popovich, Director of Development Services, Township of Georgian Bay Tracy Roxborough, Sustainability Coordinator, Sustainable Severn Sound Tyler Hunt, Sustainable Operations Supervisor from the County of Simcoe Victoria Ervick, Climate Change Action Plan Coordinator, Sustainable Severn Sound Regrets Andrea Betty, Director of Planning and Community Development, Town of Penetanguishene Aisha Chiandet, Water Scientist, Severn Sound Environmental Association Brenda Armstrong, Program Manager, Environmental Health, Simcoe Muskoka District Health Unit Deputy Mayor Anita Dubeau, Town of Penetanguishene Deputy Mayor Steffen Walma, Township of Tiny, County of Simcoe representative Chris McLaughlin, General Manager, NSCFDC Councillor Cate Root, Township of Tay Councillor Jack Contin, Town of Midland Jennifer Schnier, Communications and Economic Development Officer, Township of Georgian Bay Julie Cayley, Executive Director, Severn Sound Environmental Association 1.0 Approval of agenda Sustainability Committee Chair, D. Luker requested any additions or changes to the agenda. T. Roxborough noted two additional items being, Item 5.3 — Personnel Matter and Item 6.4 — SSEA/SSS Merger (verbal update). With no further additions or changes to the agenda, D. Luker requested a motion to approve the agenda. Moved by J. Main, seconded M. Levison. Carried. 2.0 Approval of minutes from the 4 -Oct -2018 SC meeting No comments or corrections were received. Motion to approve the 4 -Oct -2018 minutes. Moved by N. Popovich, seconded by R. Stevens. Carried. SSS and SC Minutes, 8 -Nov -2018 Page 317 of 445 Page 1 14.b) Minutes of Sustainable Severn Sound, Sustainability Committee meet... L,u Climate Change (0) ;Vi M Plan Sustainable Severn Sound D SustainabilityComm ittee-4Oct-2018 Dr 3.0 SSS work plan items 3.1 Memorandum SSS -2018-04: Update on the repeal of the Green Energy Act (GEA) and the impact on your municipality* Discussion: Has not been sent to municipalities, Township of Tiny memorandum included as an example, each municipal Council will be sent their own respective version to be received for information. Purpose: 1. Explain the municipal implications of the repeal of the Green Energy Act (GEA) and the changes to the Net Metering Regulation 2. Provide an overview of how these changes affect the Planning Act and the Environmental Protection Act 3. Identify the key pieces of the GEA that are relevant to municipalities and that will been retained and reintroduced via the Electricity Act, including Broader Public Sector Energy Reporting (O. Reg 397/11) Regulation, which requires municipalities to report their annual energy use and associated GHG emissions, publish that data on their websites, and to prepare a 5 -year energy conservation and demand management plan (required update by July, 2019) 3.2 Update on the development of the municipal -level climate change action plans Discussion: Purpose of municipal -level GHG profile report is to provide background information that will form the municipal -level climate change action plans that SSS is developing. Memorandum SSS -2018-05: Summary of the Township of Tay's greenhouse gas profile and nextsteps in climate action is provided as an example of format. D Township of Tay_OrientationSum 3.3 Update on municipal PCP membership status Discussion: Town of Midland joined the PCP program on 24 -Sept -2018, media release is available here:.https://www.midland.ca/Pages/News-room.aspx. Joint report to be sent to Oro- Medonte Council from Township staff and SSS, with recommendation for Council to consider joining the PCP program. SSS and SC Minutes, 8 -Nov -2018 Page 318 of 445 Page 2 14.b) Minutes of Sustainable Severn Sound, Sustainability Committee meet... Local Climate Change (_01 AaM Plan Sustainable Severn Sound 4.0 LCCAP Implementation Plan (pages 26-44) Discussion: The LCCAP Implementation Plan is the 'road -map' for SSS and the SC. It will guide SSS for up to 10 years, or to 2028, which is when each of our partner municipalities must achieve the last Milestone of the 5 -Milestone Partners for Climate Protection program. The majority of actions in the Implementation Plan are for SSS and SC implementation. The actions that require municipal support or external support have been noted, and will require significant discussion prior to any action taken. This is a high-level Implementation Plan. Individual project plans and work plans will need to be completed by SSS and others as identified to support the advancement of each action. Based on comments received at the 4 -Oct -2018, SSS has finalized the Implementation Plan. Motion to approve final LCCAP Implementation Plan, moved by J. Main, seconded by R. Stevens. Carried. A record of these recommendations can be reviewed at: https:Hdrive.google.com/file/d/10KG5OXvWnilvB2fBoM69G1mGRPU9d32C/view?usp=sharing Final copy of LCCAP Implementation Plan ca be reviewed and downloaded at the link below. Please note this document is not for circulation. https:Hdrive.google.com/file/d/lBWIT8stofgs4XAvcYodVd6eRbCtUDtjq/view?usp=sharing 1-1 version -4-regional-i mplementation-plar 5.0 SSS Budget 5.1 31 -Oct -2018 Financial Statement (page 45-46) Motion to receive financial statements, moved by J. Main, seconded by M. Levison. Carried. 5.2 2019-2023 Budget — Scenario A (page 47) Includes: Current secured funding and annual municipal contributions D SSS -Budget -Summa ry2019 2023-SCENA — Scenario B (page 48) Includes: current secured funding, annual municipal contributions and approval of 2019- 2020 FCM staff grant (expected response from FCM in Jan -2019) 11 2019 2023-budget- su mma ry_SCENARIO SSS and SC Minutes, 8 -Nov -2018 Page 319 of 445 Page 3 14.b) Minutes of Sustainable Severn Sound, Sustainability Committee meet... Climate Change Q APlan Sustainable Severn Sound Motion to receive Scenario A and Scenario B for information, moved by J. Main, seconded by M. Levison. Carried. 5.3 Personnel Matter 6.0 Other business 6.1 Submission by SSS and the SC, Provincial Climate Change Plan consultation (page 49-53) Discussion: Deadline for comments is 16 -Nov -2018. Please provide any comments to Tracy by 14 -Nov -2018. Once submitted to Ministry of Environment, Conservation and Parks, SSS directed by SC to submit comments to respective municipal Councils to be received for information. 6.2 Simcoe Muskoka District Health Unit, Simcoe Muskoka Climate Change Exchange (CCE) Memorandum -SSS -2018 -Nov -8 (page 54-55) Discussion: Direction from SC for SSS to participate on the Simcoe Muskoka Climate Change Exchange by the SC, being added as a work plan item moving forward, bringing any action items back to SC for review (if any). D MEMO -SSS 2018-N ov-8-SimcoeMuskok Note: Simcoe Muskoka CCE TOR provided at SC meeting, not to be distributed. E) DRAFT TOR_Octobe r 2018.pdf 6.3 Georgian Bay Biosphere Reserve, Green Energy Forum and request for SSS involvement Discussion: SSS was invited by GBBR to speak at the 17 -Nov -2018 'Green Energy Forum.' Due to limited capacity and timing, SSS regretfully declined to participate but will meet with GBBR to discuss how SSS's collaborative model can be adapted to shape GBBR's action plan development. 6.4 SSEA/SSS Merger Update Discussion: SSS requested approval from the SC to attend SSEA Board of Director meetings as an observer — removing the SSEA Invasive Species Working Group from the current work plan as it is currently outside of our scope of work. SSS and SC Minutes, 8 -Nov -2018 Page 320 of 445 Page 4 14.b) Minutes of Sustainable Severn Sound, Sustainability Committee meet... Climate Change O) A&v� Plan Sustainable Severn Sound 7.0 Sustainability Committee Membership Updates SSEA — SSEA Open House is 30 -Nov -2018 at the Wyebridge Community Centre, from 12:30-3:30pm. Town of Midland — Huronia Museum 'film series', environmentally themed documentary 14 -Nov -2018 No other updates 8.0 SSS and SC Meeting Schedule, 2018-2019 Motion to adjourn. Moved by J. Main, seconded by R. Stevens. Carried. Adjournment: Time: 11:54am Next Meeting When: Thursday, December 6, 2018 Time: 10am-12pm Where: SSS Office, 105 Fourth Street, Midland SSS and SC Minutes, 8 -Nov -2018 Page 321 of 445 Page 5 14.b) Poutpslof SqstainableVernjou s ai a ility Committee meet... w Ln ca Q U to Un N c6 � Q N C � O u ++ c co UCo Q V E O C7 co•� ai U co v ca CO C = E m U t v U U co E O — u E co •75 — v 2 CU v v co � Q- O Q :u v E� 4-- 0 0 U M v Q .> +, L, co ci ov0 Ln N E D 0- Q) L N N ca C C ca Ln O `n v v v tw = O O C � O � U v = E E cLo � tw ca O 0- 0- a v U d � O Ln Ln co ca Ln Ln N Q Gl s Q Ln Q Q Q. 4i c I a Q (D J v _a N > N N M y N V. � cn N O� O 06 Ln ca Q U to Un N c6 � Q N C � O u ++ c co UCo Q V E O C7 co•� ai U co v ca CO C = E m U t v U U co E O — u E co •75 — v 2 CU v v co � Q- O Q :u v E� 4-- 0 0 U M v Q .> +, L, co ci ov0 Ln N E D 0- Q) L N N ca C C ca Ln O `n v v v tw = O O C � O � U v = E E cLo � tw ca O 0- 0- a v U d � O Ln Ln co ca Ln Ln E E E E E E E E E E EM+EE Q N Q N Q Q Q Q Q. 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Climate Change Q cw Plan Sustainable Severn Sound MEMORANDUM SSS -2018-03 To: Honourable Mayor Hughes, members of Council, CAO Robin Dunn and municipal staff From: Sustainable Severn Sound (SSS) and the Sustainability Committee (SC) Date: November 5, 2018 Subject: 1. SSS's Local Climate Change Action Plan: Regional Greenhouse Gas Summary 2. Federation of Canadian Municipalities Partners for Climate Protection program Memorandum Recommendation THAT the Sustainability Committee membership and Sustainable Severn Sound recommends to Council: THAT the Local Climate Change Action Plan: Regional Greenhouse Gas (GHG) Summary be received for information by the Township of Oro-Medonte, and it be recognized by Council that the baseline year has been established as 2015, and that a regional GHG target has been recommended for corporate operations as 15 per cent less by 2028, and a regional GHG target has been recommended for the community as 6 per cent less by 2028, THAT the Local Climate Change Action Plan: Regional GHG Summary document be posted publicly on the Township of Oro-Medonte's website, and THAT the Township of Oro-Medonte consider joining the Federation of Canadian Municipalities and ICELI's — Local Governments for Sustainability, Partners for Climate Protection (PCP) program, joining the Towns of Midland and Penetanguishene, and the Townships of Severn, Georgian Bay, Tiny and Tay as well as the County of Simcoe as PCP member municipalities. Memorandum Purpose 1. Part A: to present the Local Climate Change Action Plan: Regional Greenhouse Gas Summary for Council, staff and community information, 2. Part B: to recommend that the Township of Oro-Medonte join the Federation of Canadian Municipalities and ICELI's — Local Governments for Sustainability, Partners for Climate Protection (PCP) program, and 3. Part C: to request that the Township of Oro-Medonte provides SSS with outstanding energy consumption from streetlights and total fleet fuel consumption (gasoline and diesel) for 2015, in order to complete the Township's corporate inventory presented in the LCCAP. Sustainable Severn Sound (SSS) 1 105 Fourth Street, P.O. Box 8, Midland, ON 1 1-411 4K6 1 705.526.1371 x.112 I www.sustainablesevernsound.ca Page 323 of 445 14.c) Memorandum correspondence dated November 5, 2018 from Sustainable ... Climate Change Q cw Plan Sustainable Severn Sound Background SSS offers a unique service that is not offered by any other environmental agency in our area. Supported by a Sustainability Committee made up of elected Council and staff representatives, SSS specifically works to: 1. Educate municipalities and their communities on sustainable practices and policies, connecting them to resources, tools and funding, 2. Advance the adoption of practices and policies within municipal operations to support climate change action, GHG mitigation and sustainable communities, and 3. Advocate for sustainable environmental, social and economic practices and policies at the direction of our partner municipalities. In addition to our core objectives, SSS provides the Township of Oro-Medonte and our 6 other municipal partners with the following returns on their investment: 1. An average cost -savings of $45,000.00. In response to climate change, municipalities across Ontario are developing climate change action plans, similar to the LCCAP. Based on a municipal population of 15,000 to 30,000, the average cost to develop an action plan is approximately $55,000.00 - $65,000.00. With the successful release of the LCCAP, SSS has already proven this deliverable can be completed for a fraction of that cost. 2. Many funding agencies now require a plan for climate action for eligibility, or, look more favourably on those which do. The LCCAP will strengthen funding applications submitted by your municipality, while also driving new program ideas and stimulating local initiatives. 3. By taking formal action in response to climate change, your municipality is building credibility and enhancing public trust in the Township's commitment to environmental sustainability. 4. Further realization of tangible cost -savings through cost-sharing and collaborative climate change planning with neighbouring municipalities as the LCCAP is implemented. As part of the LCCAP project, SSS staff has worked closely with the SC to develop an implementation plan to help guide the integration of the LCCAP recommendations within municipal policies and operations. The implementation plan outlines specific actions, objectives, responsibilities, timelines and evaluation measures. Once finalized, the implementation plan will act as the roadmap for SSS and SC, supporting strategic and effective action and delivering value to our municipal partners. Sustainable Severn Sound (SSS) 1 105 Fourth Street, P.O. Box 8, Midland, ON I L4R 4K6 1 705.526.1371 x.112 I www.sustainablesevernsound.ca Page 324 of 445 14.c) Memorandum correspondence dated November 5, 2018 from Sustainable ... Climate Change Q A5M Plan Sustainable Severn Sound Part A — Recommendation to receive the Local Climate Change Action Plan (LCCAP): Regional Greenhouse Gas (GHG) Summary In collaboration with our municipal and community partners, SSS released the area's first Local Climate Change Action Plan (LCCAP): Regional Greenhouse Gas (GHG) Summary in June 2018. Aligned with the internationally recognized PCP program, the LCCAP establishes a comprehensive regional framework that addresses the challenges of climate change and: 1. Summarizes corporate and community GHG inventories for SSS's 7 partner municipalities in alignment with the PCP program's Canadian supplement to the International Emissions Analysis Protocol, 2. Describes how the LCCAP relates to legislation, policies and plans that impact your municipality, 3. Presents corporate and community GHG emissions forecasts from 2015 to 2028, 4. Proposes regional GHG emission reduction targets to 2028, 5. Outlines 18 recommendations for implementation under 4 strategic action areas, and 6. Defines next steps and actions to be undertaken by SSS, the SC and those to be considered by our partner municipalities. This memorandum and SSS's LCCAP aligns with the Township of Oro-Medonte's corporate objective of 'balanced growth by supporting the protection of the Township's natural heritage features while ensuring that uses that rely on these features such as home-based businesses, recreation, and tourism are promoted and strengthened, and by delivering on the Township's goal to develop and implement a strategy to reduce the corporation's environmental footprint'. The LCCAP provides the foundation for a corporate carbon reduction strategy, and is closely associated with the township's Energy Conservation and Demand Management (CDM) Plan (re: O. Reg. 397/11: Energy Conservation and Demand Management Plans), your municipalities' Asset Management Plan (AMP) (re: O. Reg. 588/17: Asset Management Planning For Municipal Infrastructure),and Official Plan (re: Growth Plan for the Greater Golden Horseshoe, 2017, Section 4.2.10). Municipal CDM plans (to be amended under the Electricity Act, 1998) and AMP's are to be updated by July 2019, with required changes to include Council adoption of a climate change policy, and with recommendations to integrate GHG inventories, GHG reduction targets and actions into these and other municipal plans. SSS will provide support to the Township in these efforts, with the information in the LCCAP helping to meet those expectations. The LCCAP positions the township to take action toward corporate and community GHG reduction targets, while also working toward municipal priorities. It builds upon the on-going work of Oro- Medonte (i.e. energy and water conservation, building upgrades, arena retrofits, streetlight replacements, etc.) and creates a framework to evaluate actions, monitor GHG reductions and adjust your GHG profile moving forward. Sustainable Severn Sound (SSS) 1 105 Fourth Street, P.O. Box 8, Midland, ON I 1_411 4K6 1 705.526.1371 x.112 I www.sustainablesevernsound.ca Page 325 of 445 14.c) Memorandum correspondence dated November 5, 2018 from Sustainable ... Climate Change Q cw Plan Sustainable Severn Sound Part B — Recommendation for the Township of Oro-Medonte to join the Federation of Canadian Municipalities and ICELI's — Local Governments for Sustainability, Partners for Climate Protection (PCP) program The PCP program is a national network of municipal governments working to address climate change, and is a joint initiative between FCM and ICELI — Local Governments for Sustainability. The PCP network includes over 350 Canadian municipalities, including the Towns of Midland and Penetanguishene, and the Townships of Severn, Georgian Bay, Tiny and Tay, and the County of Simcoe. Each municipality is working in alignment the PCP's 5 milestone performance-based framework for reducing GHG emissions. The 5 milestones include: 1. Milestone 1— Creating a GHG emissions inventory and forecast 2. Milestone 2 —Setting an emissions reduction target 3. Milestone 3 — Develop a local climate change action plan 4. Milestone 4,— Implementing a local action plan or set of activities 5. Milestone 5 — Progress and reporting results Acting as an Associate Member to the PCP program, SSS can assist the Township of Oro-Medonte in achieving program requirements, without the need for additional financial contribution or resources. To achieve Milestones 1 to 3, the following services will be provided to your Township. It is important to note that these services are also provided to our 6 other PCP member municipalities, with Letters of Understanding signed by each respective CAO. 1. Selection of a baseline year and completion of corporate and community GHG inventories and emissions forecast, 2. Setting of corporate and community GHG reduction targets, and 3. Preparation of a municipal -level climate change action plan. After completion of services 1-3, SSS will provide the additional services including: 1. The submission of a formal report every two years to the PCP program Secretariat, on behalf of the Township to fulfill the membership requirements, 2. Submission of reports to the PCP program Secretariat to track achievements and provide recognition as the Township progresses through the milestones, and Sustainable Severn Sound (SSS) 1 105 Fourth Street, P.O. Box 8, Midland, ON I 1_411 4K6 1 705.526.1371 x.112 I www.sustainablesevernsound.ca Page 326 of 445 14.c) Memorandum correspondence dated November 5, 2018 from Sustainable ... Climate Change Q cw Plan Sustainable Severn Sound 3. Completion of the annual PCP Members Survey, which will provide the FCM with information that can be used to recognize the Township's achievements in the annual National Measures Report. Part C — Request for outstanding corporate data Up to half of Canada's GHG emissions are under the influence of municipal governments. At the time of publishing, not all of the corporate data from the Township of Oro-Medonte had been received, and therefore a full GHG profile is not included in the LCCAP. To complete the Township's corporate GHG inventory, and to better understand your municipality's baseline GHG profile, SSS is requesting: - 2015 total expenditures for gasoline and diesel, and a list of fleet vehicles, and - 2015 total streetlight energy consumption. If you require additional information to fulfill this data request, please do not hesitate to contact Victoria Ervick, Climate Change Coordinator at victoria@sustainablesevernsound.ca or by phone at 705.526.1371 x. 111. Financial Implications Many GHG and energy reduction actions are being pursued within existing municipal work plans and in many cases through initiatives driven by co -benefit priorities (i.e., cost -savings through retrofits and improvements, protection of land and water, multi -modal communities). At this time, SSS and the SC do not anticipate budget or cost implications on behalf of the municipality beyond the Township of Oro-Medonte's annual shared contribution proposed as $10,200.00 for 2019, a 2 per cent increase from 2018. It must be noted that SSS has been successful in securing funding to hire and retain a full- time Climate Change Coordinator in addition to the Sustainability Coordinator position funded by the contributions of the partner municipalities. Costs associated with monitoring and reporting on the LCCAP are expected to be modest, and progress reports will be undertaken at two year intervals by SSS staff. In cases where strategic opportunities for implementation are identified and are not within the current work plan of SSS or the respective municipality, options will be outlined for Council consideration with associated cost implications. Conclusion If your Council or municipal staff would like more information regarding the recommendation to join the Partners for Climate Protection (PCP) program, and how SSS can support your Township in meeting the PCP program membership requirements, please contact SSS at trace@sustainablesevernsound.ca Sustainable Severn Sound (SSS) 1 105 Fourth Street, P.O. Box 8, Midland, ON I L4R 4K6 1 705.526.1371 x.112 I www.sustainablesevernsound.ca Page 327 of 445 14.c) Memorandum correspondence dated November 5, 2018 from Sustainable ... Climate Change Q cw Plan Sustainable Severn Sound or 705.526.1371 x.112 or your municipal SC representative noted below to request a deputation to Council or a presentation to staff or committees. SSS and the SC would also like to express our sincere appreciation to Councillor Barbara Coutanche for her passionate and dedicated contribution during this term of Council. The insight and support provided by Councillor Coutanche allowed our organization to succeed in delivering on our goal to complete the LCCAP, and to establish the framework for municipal climate change action within our region. We look forward to the opportunity to present further information on this memorandum to Council, if necessary. Cc: Councillor Barbara Coutanche, SC member, Township of Oro-Medonte Doug Luker, SC Chairperson; CAO, Township of Tiny This report was prepared by SSS staff, Tracy Roxborough, Sustainability Coordinator and Victoria Ervick, Climate Change Coordinator. Links and Resources 1. Sustainable Severn Sound (SSS) https://www.sustainablesevernsound.ca/ 2. Federation of Canadian Municipalities, Partners for Climate Protection program https:Hfcm.ca/home/programs/partners-for-climate-protection.htm Attachment 1: SSS's Local Climate Change Action Plan (LCCAP): Regional Greenhouse Gas (GHG) Summary Attachment 2: Municipal resolution template to join the Federation of Canadian Municipalities Partners for Climate Protection program Attachment 3: Sustainable Severn Sound and the Sustainability Committee, Terms of Reference and membership list, 2018 Sustainable Severn Sound (SSS) 1 105 Fourth Street, P.O. Box 8, Midland, ON 1 1-411 4K6 1 705.526.1371 x.112 I www.sustainablesevernsound.ca Page 328 of 445 14.c) Memorandum correspondence dated November 5, 2018 from Sustainable ... 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O Ln O O L 0 C O M LLQ a� N O Z < U 1 O m � O Q 0 N ,£ o v a� v U 0 rnCO Nt N M N CO r N 61 N M 0 U l9 L� M l9 M r- N O U N C N Q�� •O N o N o � � v 'U") M 0 o C CO N N CO CO � CA Lu Q Ur Q ix C O U O U E M m � O to C cin 7 Q) N N O E Q) cn U 0 N O O O O O = a o o Q Q Q Q Q M •' 0 0 0 0 0 0 0 0 0 Page 341 of 445 14.c) Memorandum correspondence dated November 5, 2018 from Sustainable ... l' BE 21 W Q w~ U 06L U J H6 W W H W J H W V) W Q I Q LLm3�3 0 G N o 0 O > -0 C 7 �_ 7 C - 41 U LO .O Q C a) c6 O _ C a) Q ON U c6 i � C co C L Q v a) O 4-+ O a) a) �' U � >) N M vUi CO c6 O L a) (6 4. 4- U (o 41 U >� Ln W d N E U O> -cCD i > 40 4- O Z M >) M C N C M 7 d) •2 a) O U Q Ln O C E O O O 0 'O L a) a) C M tin L C C o ULn -0 Q +- •O L (o U _ (L6 U O 4.1 O -C a) \ M ULn U E U 0 �; 3° M a U O OVi +� (o _ a) -C a) >, -0 Ln N V a) a) O >> LL a) ��' LL O > in 0- + • C (0 � 41 � a) C .M U a) — a) .� U 4M- Q O m N c w .9 U a) N in -C -C 6) O 3 -a C o +1 4- O W > Q u 4-1_� 4 O) C 0O � 4-1 Ln a - 'F (M6 O) U 7 C m C M U > > em U a) a 4_ E a) c o .O ,� (6 C U a) 7 o C C o S U 0-C o i O 4- . E E 0 0 0 C O U �_ p O M Ln M -C +1 �' Q) o UM U M +' E N U (0 C L ('moo °n' 0 C c� O L °n' O M O C � C 0 � 0 O D_ cn M (0 M C r V U -C 4� a) � C w ,n (U O l' BE 21 W Q w~ U 06L U J H6 W W H W J H W V) W Q I Q LLm3�3 0 G N o 0 Page 342 of 445 C vj .O 4-1 4-- 0 —O U � � 4-1n C - o - a o E Ln E+' U U U C 4 C 4, (o Lni N Ln o '}, C O 4-1— o > U C 0 Ln C O O L E E O-0 a) i U C N a) U C � a) 4-1 a) E 7 E C O 4� -C o -C O 4-1 N_ (6 Ln N = -C E Ln 4� 4- C 0 O O c6 O M U +� C O E a) O � E .E -C Q +'C 00 4- a) Q E Q a) a) +, (0 Ln E L 3 E CO a) O - U U' Ln 0 N C m 0 -1Ln Ln E U a) a) -Q -`f) a) -0 O }' N 0 O C U U o U a) C a) 4U+ U_ i M (n Q U 7 N i � C N -C i (6 In 0) 4� 7 �_ 7 C - > U .O Q C a) c6 O C Q 4, Ln C L Q a) O 4-+ - Ln 7 Ln E N vUi 1 c6 O (6 O u 4- U co r C 4.1 i U to 4., U 40 O Z M M C N (6 d) •2 U U Q Ln O E O O 'O N to tin C C o ULn E Q ui (L6 U O 4.1 O -C a) N U E O O U 4- -0 +� (o � 4.1E O O N -0 C a) -C + cC6 LL i 0- > 4.1 Q 1 E O OU Ln 'c 41 ' o 3 -a E o > Q 7 (0 4 �_ U E Ln a O) U O M U > > Page 342 of 445 C vj .O 4-1 4-- 0 —O U � � 4-1n C - o - a o E Ln E+' U U U C 4 C 4, (o Lni N Ln o '}, C O 4-1— o > U C 0 Ln C O O L E E O-0 a) i U C N a) U C � a) 4-1 a) E 7 E C O 4� -C o -C O 4-1 N_ (6 Ln N = -C E Ln 4� 4- C 0 O O c6 O M U +� C O E a) O � E .E -C Q +'C 00 4- a) Q E Q a) a) +, (0 Ln E L 3 E CO a) O - U U' Ln 0 N C m 0 -1Ln Ln E U a) a) -Q -`f) a) -0 O }' N 0 O C U U o U a) C a) 4U+ U_ i M (n Q U 7 N i � C N -C i (6 In 0) 4� 14.c) Memorandum correspondence o *' CO a � c C G �U E L O Q O a--) nU,, VrW / V) C O .Ln Ln nE W U Ul W L O O U 0 W Ln a N W Ca o a 7 W Q 3 W LA W P J Q LL Oa u z 0 J_ m H W W J LL H 2 u J W W 4- 0 0 a O C F dated NoverY U 2 42 r a m M L 0 m Q i U fiber 5, 2018 from Sustainable ... szoz co N U LL of O E 4v dl 3 C 7 d N m SLOZ N Ln M O m U) C O IA N E d u x u 0 Ln M O M 61 06 0) G m E o�� -F- F- M N N 0 4- 2 0 M CO O � U to LD O Q � 6 o M Q � O O M � O U O O O N Q U N E D O Mm O U" N 00 O i M N M Q r x N o wL-0 O N M M N M N O M O O O M M N M :3Ln Ln N O O N Ln M O E CO 2- Page 343 of 445 Ln M O M 61 06 0) G m November 5,2O18 ?0m Sustainable � « 2 0 � � L e 0 z � 06 � 0LU j LU e za � 2 « Di A M D I R S z / / / o 0 Ln N 2 b b Page 344 0 445 g g .g E / y f / \ E t o s/ \ 0 3 \ \ \ .g / / / / e\ / = / \ / c 0 / / 2 / \ / _ / \ / E § 5 \ u a / G / } \ / / � \ 0 \ / \ f E E + ( ( / \ / c ƒ � / ./ / \ $ / / / / § / \ & / f / o / 2 s / E / z § \ / 3 2 W a \ % R \ 0 / E G o s& ƒ/_ s 2 o / a=/§ / \ / g ( } 7 / \ \ / / 5 / [� / / \ E \ L 0 / E E / / [ \ § \ » ' § [ / § � LM Q) = / @ I 5 0 // 2 _ m 0 / s / 2 2 0 %/ E 3 U/ m .0 0 \ / \ / \ \ / / / \ / / § _ \ / ° /_ / / 4-1 / � \ / § % / - \ \ / / \ 2 ) / / \ \ 3 s g % / > \ / \ / / c - / / 4-1 ° \ / �_ E \ \ c- E g— \ / g Q [/ E f m .( / � ._ / \ \ \ \ 2 / \ g / - 2 / \ p f / � \ \ [ U /Ln \ 0 / / > L / E / / ( / ._ .R ° 5 'e } j •2 m e//= 2 2 g c R E/% o u m @= 5¢ c m o % 'O z s \ ,- } k \ - - Y \ \ / / / / / M 0 E \ u a m a ze 2 g¥ 0 J & s% E 2 m / 2� I e/» E .z e D 2 \ / \ \ / / f CU \ \ a \ § / / \ ( / \ g.m e 1 2 m e s o$ m o '7 2 / % /& c m / \ ® \ ƒ & \ ƒ \ / Ln \ / z [ � E / [ E § ± / \ 7 / / / a � / 0 � ( E '\ \ E\ / 2/ 2/ »/\ 9/ � g a b U W G s / 0 \ / / / s / / / / c / . / / / / / / / / / Page 344 0 445 14.c) Memorandum correspondence dated No% \` 01— Ln — O N`0 +O+ P O C ig Q- O i -j �V _U E O U r� V / n O .Ln UO .E U U E E O U W J Q W D 0 z J a z O z 06 J a U a LU O J Q H z W 0 En W a z O a a W z H O 00 O w 4- 0 u U Ln H 0 U* ember N V, f6 c O G7 •O IIA Q .Gi m d In i, 2C I o �o 118 from Sustainable ... N szoz 0 O N •U .010 N a E \° d 6 F41 NLn O CO H a \t M W r M NLn 0 M m .N.. U) O E d u x u M r� O a Q0 CI M N Ln N � ,w r Q M U a) > W 4- � o � O G1 N O a) -C +, o L, o a� 4O }, M > O o' a, E5 N Q Ln — M 0 >) CO LnLn m ON 4-1 - ' U O 4� C O -+ � M N O > Ln E M N U 0 O to Ln EE O c Q OU �O N E O N U O U U N O o O U U U O a a Q w-0 N o Page 345 of 445 r� O a Q0 CI M N Ln 14.c) Memorandum correspondence dated November 5, 20 N W L W N O CL O L a D O 4- 0 +, x C O U U C O M O C O U O C M +J O C M +. O 0- E E Ln a-' U U M Ln M +J C O U 7 Ln C �C C M 0) O Q U L Ln U C E O U C M Ln a� _Q U C C7 C M U O 00 N O N -0 U U O N O U C U U U Q O U Ln C 0 Ln C U U U E 0 U Lnw O N Page rI &-&In'Ak Ieh... 14.c) Memorandum correspondence dated November 5, 2018 from Sustainable ... M L -C rn-a U C 1 E U O L O O ^L i( }J S o Ul L U O_ v O-0 = O' C O 0 M 0. E� O C 4' C N > U-0 a) O O Q C = L C 4'' N U v m M E :°; m a 'c ate) 3 C 0) o �n �, ° o fa U C .Q 1= E fa L +�+ L ,O In 41U F M t 7 U w ~ E Ln U 3 N O a) U Ln ,71 Ln O N O L C 0 V) LA U 4-1 U I U O O O .C� Ln C +n C C O U Ln C O Ln C U U C E O U C M O Ln a� C C7 C O U 4) L M C Q) E O U U Ln O U M 0 Ln 0 Q Q O O O M C a� C Q) Ln C C U C a 0 x a) C Q) 0 M U Q 14.c) Memorandum correspondence dated November 5, 2018 from S 0 E> 4) O i Q A4 Q O i L 0 W -C 0 � M M 4.0 ->> A C O C O UCO -C N O U U T E 2 V U .0 X � O � C � j a OIT E o C C6 O o C E O C7 I T (3 U) 0O C C O Q n O C O ; ° E Ln Q) O V) m C O Ln V) M U Q- -0 U U 7 O a U I v ro O O 0 c U O a O C O E 0 U 7 a vi U 7 O U ro U O 7 O 0 0 .�F O C O U O Ln 4i C O C O C O O O O U U U C O O a C Page 348 of 445 E 00 U C U c6 `� O O C (6 O 3 (D a U (M6 O M U > �6 C6 W E C Ln .E� O C M w w 7 O -C CC U -C OL > ° o U W C W C LO FU a Q 0)O 'E (6(6 -C T C O O a U >, �O U C M U C ,C Ln 3 zd C C OY � -0 C U W � C6 •Q }, M U C C +, , EO Ln U E •� cn +, C +�-+ i1 U C `7 M � •� T W U 7 U) O 76 C C U �. 6 C o dl U o -C E � O Ln E .� ( 0 0 -0 = `° >, o E C � > x 0 00 -C C U� a 0 0 U> ° -C U 3 C c6 C O.0 O -0 a � e '� ° U 0 0 O � *' ° O. a F --a m m-0 Lu Q a E E( o M�, M Page 348 of 445 emorandum correspondence dated November 5, 2018 from S El X O O E O O O Ln O U O +, O In U T - E ;t7 0 O -> T C+ O O C v v•U T i7 O 7 U (D O O ru .O O + O O -0 .m O cooE � c6 O (DU -C 0- N m U > i > Q U 3 E o O L 6 C > TD C o M -0VO O 0 0) O O C N �F— — ._� 'E E C O 0) Q- O E E o - J N . E ° C O v T v O U Page 349 of 445 U -o + O O O O O -0 C v C O O U(��6 w Q in O . C U O) •� O O O_ O •+, O C C cn O Q 7 E C C •O U u i O O O + > > + Q — E U > 7 v1 (D M + C 0 C U O C O-0 C M T j `� C U v) O w C m U C O +, U O Q oCM E o o c6 o r6 CT O O E Q i -C > O_ vi C ( ( m O C u) C- O (D > O 0)-C -0 D T E C OC 2 Ln` CO vI U w C w 3 O'� C u 0) U o C (D U ° C Q E i C C E •= C � 0 o — Q> Q O 0C - O Q O_ -0O O f0 O C C M O C In U .0 (Do OL E, = E o m C c _° -U m u) w m c >, E Ln T v) O (6 l0 O N CEJ O C C O CO ai O C +�, C > • C C (DC Ln C C -C E T U C O f0 O p O j c6 W O"� (3 C w E J v 0) U In CT Q C O v T v O U Page 349 of 445 14.c) Memora 0 C w E C w ^L W O (n .j U M 4— M E cn cn Ln LQ ° ->' o M U U .0 Ll U C _ -0 O D c Ln U O M M O C .0 M +L i +, C U i +, M E O O U - 3 M O O U L c E m E M M � U O 0 U r 5, 2018 from Sustainable ... C � M O • L' C 7 -0 0 c M +� 0 0- .E •E C >U M > L M C - i Ln M Ln Q C o _Q (U6 U_ N C i C O a o a� c C� -C C U E OE U ._ � U C U Qj O > U -C c +J � 0 c E Ln C Ln M 0 °' a E •O � a � c°6 N M Page 350 of 445 14.c) Memorandum correspondence dated November 5, 2018 from Sustainable ... _ UeLia IA C .0 wa oso IA 9i IA do o = 0 40 i3- "� o � • E# V U H o IIA � i! NO em a � 40 3 IA An _ 2 �G od �- U IA p 4 p goo O a t • d V - 40 � > O40 LLI 4 Z a saopeuaol Emergencies zqGnoja a� sna'A al!N IsaM _ 3 o � V v Z CL Lnlilb I c 0 o 0 c•. a a U ° N : � E a 0 . 2 ca 0 U 4� a� 6 4 3 M 0 _ W 3�a C ° WO O t°' U-0vo >- Wz v_ v o 0 8 :3 400001 : (Y _ UeLia IA C .0 wa oso IA 9i IA do o = 0 40 i3- "� o � • E# V U H o IIA � i! NO em a � 40 3 IA An _ 2 �G od �- U IA p 4 p goo O a t • d V - 40 � > O40 LLI 4 Z a saopeuaol Emergencies zqGnoja a� sna'A al!N IsaM _ 3 o � V v Z CL Lnlilb I �.A IA C O •� 4j M MO C w E E tO ^V' WLM W 14.c) Memorandum correspondence dated November 5, 2018 from Sustainable z C 0) 0 (D 4) O C w C +' `- O P C •3 s� c c o° c •3 C w3 u O m Ln >, ++ o +j L- 3 L V U Ctl� o ++o N V. M >N C N w N N *' O N O C O +4- > C OC •L N C +' O t TU C C f� V C U �= U C•N +O+ V Q ++ CO dl •� 04- E 4j th 4,' E = O O U w O •x 0 6. • w LIP Q a C E E O U O M C C N N a --J Q O C i U i O M C M 4-j (n L C D vi U Ln U C- C O U Ln 7 O C 7 CE C O U O C O U U O O U O a) L O O O7 O Q Q 7 Ln O N M It -0 Ln Q O Q 2 C a� Ln a� C M U C C7 C C O C O U U O Q U U O7 C O O Q vi U M CQ C M T Page 352 of 445 Lfi Ui C Ln Ln M U 7 Ln V O C O Q O +1 M a) U C N U C C N U N O *7 14.c) Memorandum o ,� > rn t ani E *= o •" cm h 2 A z E �, -mwC N p SE 'a O' 0 -0 m O N O Q N C E O w 2 O H • G V C U • �: I 1 � � Q correspondence dated 4j c ° c M & a� -a 3 Cr 4j C — N V M November 5, 2018 from Sustainable ... f6 O E C r1 '3 M N p > t E E o � a 0 -0 ,E 1 .3 I • 1 I 1 • �: I 1 � O �: — I 1 o 4-)M U O \ O / U � U ' correspondence dated 4j c ° c M & a� -a 3 Cr 4j C — N V M November 5, 2018 from Sustainable ... f6 O E C r1 '3 M 10 N p > t E E o � a 0 -0 ,E .3 I O_ -0 �: E � O �: 10 0 -0 I O_ -0 �: O �: — I 1 o 4-)M U O O C U � U ' 04-- a) o -0 +1 • 41 t X 4>' O U _ _ to E �>', C �._. 00 '+1 7 Q� U c O Ln Q O I 7 +, O Ln U 3 C C ' C to U i -0 L U � N C o +� c6 I ra E U E • , c a m U fr^6 o _ U U U _� C Q V' L it I C 7 N Q (6 M Q � C C E a--' C U J I OO v U v C Zai O E C C M .1 O LI-- C O O .2 +�+ > O c6 U O C In ��, r6 ui O _ Ln Ln �> Q O U M O U to +� i O to 7 > O +� I E Q N I ' M +-1 0) U a� C� Q M U '- m C L O >_ �C� M E Ln °' (6 Q 2 Ln 4-1' I Q C O M Q U C Q X O c6 ,� Q) C a) Q C rn co C 7 I C w 0 CO C ' 41 C O� M O O O CC C c6 U O7 O +' f6 f6 H O Q ,4-1 O C CO .� c C CO I v •��+ I N C C U j M M 7 U M In > U O U L U C to ' N f6 ? Q O Q M0 U C C I M �_ -0 0) Q) 0 i Q) C }' O UJ O Q Ln _ 0 C (0 M 1 C f6 •}J O N > L � /I� W > U }J � n_` W (n O_ Innn`` W } C �I L I C c^^o nom` W > >, M O � C M W '} O Q U C i L In O 1..1. X (D_ �- O C to >_ . C C (6 C 7 O O 4� L O �, In I a-+ C v C C E E Q C C 7 T O C O Q C 1 O U C n` Q \1/QUIl n` C Q) Q Q -C a E M � C N UI •T�11 V -6N '/''�'� • v, (�� Q /IUB` W V�/ Q -WVO O U l�V (�� S.L I �10� I 'L }J C E (� o > ° . � o >1 •c r6 C °' E c C Q O U C I v 3 o W Q U -0-C J U C Q U U 1 a i f6 a f6 I U � iT r6 O C L 1 7> Ln Q 0 n Page 353 of 445 14.c) Memorandum correspondence dated November 5, 2018 from Sustainable f �, 0 C O U (II N M E U U O O O +J C L6 U U O U M 0- E E a� U O O Q C ku C M V) a� M +J C O .+I U 7 O U I vi U a� �o 0_ O 7 U 7 V) M c i O V) a� U 42 _Q U C D N +j M E U O 0 N 0 X N N 0 C i -j 0 0 E X N N 0 Li +1 U M CQ C O7 C M U N M C 7 CE C O U C M M _Q U C 7 E C O 0 Q O C M O 0 Ln M Q) E 0 +J C CO C O O 7 C C O U iS Page 354 of 445 z rn FU a V 'v 'v c in N ai p u cG tn z •o � •� � ai � r� rn ani 4j +� a� o V u •V_ � � � C O C f0 H i � .a) •� O� ++ f0 .2IA .� � N � i1 vi ++ ' V C s A E �; .� u E ° o .0 f �, 0 C O U (II N M E U U O O O +J C L6 U U O U M 0- E E a� U O O Q C ku C M V) a� M +J C O .+I U 7 O U I vi U a� �o 0_ O 7 U 7 V) M c i O V) a� U 42 _Q U C D N +j M E U O 0 N 0 X N N 0 C i -j 0 0 E X N N 0 Li +1 U M CQ C O7 C M U N M C 7 CE C O U C M M _Q U C 7 E C O 0 Q O C M O 0 Ln M Q) E 0 +J C CO C O O 7 C C O U iS Page 354 of 445 14.c) Memorandum correspondence dated November 5, E+O+ `- V _ w +-, N >% N M c O N�d m N p c MN WCO -W E •0 W O 3 .O N (n u O L N M >� s to n O +0+ L N O +'p p— O Q t M E Q Q .(n .c .L 3°>1 LZ E s C u c M � L Q C C O DC j QC c6 M O .� i O 0:3-0 L O M'a C C ++ M +O+ Q C .� X u °' E tn O M ca O +� -C(n O d G 0 M U Q + Q tn 4-0 Q 4- j 0 V M t U% \\ M 3 O M Ln 0 Y Q Ln C O Ln LO E Q) I U 2018 from Sustainable ... Page 355 of 445 C •0 O U M n Q Q O Q M > Q Q M Q) C M Q U O DC j QC c6 O Ol O 0:3-0 OLn � Q O U O CB -C(n + U Q + Ln 4-0 Q i j C cn Q U% \\ O M Ln 0 Y Q E 2 M +�L a) M+ .� Q Q M a) M Q > Q > C U 0 U i C C E ° �'- E o io E 3 cn Q M-0 Q � Ln > U C Q Q >OOU Q O O Q C O UU Q7 -0Ln -C cn MQ) _ -C Q Q _Q 4' .+� j -5 -_0Ln U UM � U Cis M 7 O cn- Q _ : L .2 Ln EEc: 00Ln _C O T n Q (o Q Q �, — Q n +I (n Q i Q +1 Q U Q M LnU C E O (n E i Q + O Q Q U �O Q C o O Q � Q% Q 3(n Qu _ _ UQM t= C v v 1 i �' 4-1 v M o U Q° o � Q Q Cn -0 C Q Q Q Q �, C i > Q U Q Q c � — .� a� -C Q Q -0 Q Q > Ln- n cn o a--� M .� Q� U -C Q Q 0 v Q -C +1 w> .� �_ O 0 i C i i .� i M Q +� c6 .� D U Q Q O o C Q M U �_ E i Q Q Q Q = Q Q (D O UM Q _ O Q } C� U M-Q C MU U) - E C Q C Q Q Q (n M Q Q-0 C Cis (6 Ul O1, O Q D + U cis i6 U Q 0 0 > Q Q Q E �, Q 'U Q-0 a) M Q Q� E Q Q Q Q °' a Q� o ? cts Q .E N M Page 355 of 445 14.c) Memorandum correspondence dated November 5, 2018 from Sustainable Ln O N N M L VI i N Ln C o 'a U C N 4� 41 O 0 O +� M V 0 0 WUi in o o L -a c E > ^, .� .0 13(. O ^\`2, ^ •� .� O O C ^3 In UC > 1 O ^o i.l. C ^O i..l. Q 2 C C- Q. o U 0 �_ — m O 00 T = J U 11) C 7 .0 Q U f6 C 3 0 C O O- J-. _�(°`4J 41 a� r O C O U O a C C �.� ID 4.1 !7' 7 0 0 0> C " co 0 a C t o J " o N. Q 41 "a N 41 U H cn ni m .0 n, lei C N C M Q O M E Q) b7 2 N Q E N C N 7 U C O Ln C O U M 00 r O I --- Cd N O N M C O U U N O LL a Q U U J N C CN C N Q E O U O C Q Page 356 of 445 00 N O N O C O 4-1U f6 N M T C 7 E E O U N C M Ln C O 4-1 (0 N Q O _Q U C7 C C E C O 4.1U N v - O 14.c) Memorandum correspondence dated November 5, 2018 from Sustainable ... N V) U U C c� .o V) V) C 0 ^U, W C (6 LnU C O C Ln C O U CU C O U O Ln C O O C U O) _n 0 N 0) C U U Q Ln N O C C M 4-1 U 4-1 Ln C Q O N (0 0 O a) 7 C O U C L6 C O Ln C U U C (0 Ln C O Ln Ln E N N C +- O 4-j C N C O C Q) C O C O U U Q) Z M O Lni C C ^C i 4.., Ln Ln U N H C O C O Ln 4� O > 41 U U O U O E 0 N M d-1 7 Ln N 4� M 4- 4--+ C Q) 0 C0 C co N O 4-17 O Q Q O N Page 357 of 445 v 5 ` n c C U C C C N ++ c U Ln `o 4 3 � .� U U U avI } o y C (6 L U U N 1 N C .O i >, N C o o 41 1 U C U C U N -C U � N 41 (Cp 4J c O4 v C V - t U i > C U CN w -C N fa N L O+ Y C t 4.1 +. _C U _ 0 3� a-+ te U U M a+ Y U C Ca)N i C 3 .U) (>o > w M - — V `o +j o 0 41 U M O U C w (6 to U > Page 357 of 445 s 14.c) rrespondence dated November 5, 2018 frc 0 O r N Page 358 of 445 s ' E E c S C O + c U') 4 � (n Q [ 'U)U (TS 0 J1 O -- - - O 0 S C DL 0 U ( d � � S . 0 'i ^i O W C - a-' + 1 4, O + L >' W S1 U In 7 + O S (0 U •� C (6 7 to �+, < M M N N t A � N O U (o r S= Cf,i 0 U c E + 7 (0 — 'ln + ^�'I V_ Ln •�.0 O O Ede E N S + N — O u t� (o E /� W � 0 V) O 4- U + �] T O i O 4>�' f 4— � (2) (0 i O 4-+ C 4 to S cn Ln E c A• Vj0 +- -0 O U N -Cul + •� N �i L ;4-1 4-1 Q O E C S c� w- 4J O cn cn W c a a Ln O r N Page 358 of 445 s ' 14.c) Memorandum correspondence dated 4J E U C 7 O C M C O 4 7 • In C ( C UU � -6 -0 M L L/)C C E O +J O O `^ , E O CC _ C M C O 7 - > Q) O O • � Ln Ln Ln In i 7 O W X C .0 7 N Ln (n O Z M m C C C r (n Ln M O :3 In (n InLn Ln 41 O m° m o o c R Ln U Ln Ln -CI �j 7 >> O i • � W U A , CO } V E C/) :3 0- C U I � ovember 5, I I � v I LE M I ^ O I C E I E m 7 0 a I a L o o n I N a I O a � a `no I 0 I �+ O v .T C I O O m L >M, Q I o � a Y T a� CO: L E u O u o I O U : u Q a) m C .ti 4 I 0 a m 0) I au Q a 0 as M N I v U n) v I a� M- C.: L N I U o o a I v u Iz E Q OL v I Ua a I oN L t E U U O L I o d w I O 4T Q a ° �C C 6 I - o I U E Q I � � o a N I N E U o m a I v� d E N E a T I � p ° - v 0 m I EQ E m v U I O'> I Q E m I m m u c 7 m O I U O n a f0.c O C I m v I m e L m z0 v a a I � � � Q I O.0 v CO C O N 'O I n)'� u m o 'ro I U C M C O O N I � O O O O 0) a) O L C O I m -5-0 'a E >0 I M C QO N I Z a > U O a O p Q I i 7 V N I ind - a)a I C O C N O O U N U LL I I = v - v - -0 EQ E� O m Zvi U ami UO I m I 16 ii m U m m - h) Q m 2� E O) E c v� E O m O v I _O C v C C I C� W m W O m ui O O I v v i.E m I m c U m C C C v n a m a` I 2018 from Sustainable ... -C C � O s E E O m y7n 0- C) N � Z O c c6 m O v N 'C O s� U (CDE U m L E U 7 O v L O N Jm Z 6 -0 m J 7 _ C U L m ID n o Q aE) s C U N Q O N EN > u m Q 3 N Q a m t -O L in U w u c N N U E U N U Q a O Q O Q O � vUi O 01 Q 7 N C 0 0 u s 7 a, u v O uN o 4 ] OO_ O -O U a @ o Ca) v C N V QE -o O LL N > N 4 a N C m A N u .4 a E8 v m In uNi ,� O in C U a a) @ O (6 Q N IS6 O O) C 'O m ca) m .L u a� C 7 U N O o v L > n) oL 0 C bi E a v 7 L —,I, m o n cm: a > a y Q O om C O LE T v� o m o o E uO r O L E ar O N W N @ O U 'u N- m N O v C Q N Q U N3 a °-o o m C C w 'j J N U V\ N a C U a a, a m ° j Y m cc) E OU 0) � 60 o T6 N V1 U a C > N m ♦- a N @ n) � U s p E nc' m v Q ili U � � � a o O LL O U Q v 7 � L u o O CJ s s 0 E v m o _o v a O v o a) � -'D' Q C `-6 o E Q a .@ m Q n a Q a N m 0 O m L p O LO N N �0 m (D N u p a) N O a/ .O E C7 'O ar O °i s m O a E p O N O m N C N m' E m v � m v � L a) v a o E (D -o W E a) i E O) 7 m@ Q a) O O o> O � N O E V m 3 V O N N a c0 o n O1 C O Vi Q a3 II L a � N L m m v U �{ x Q. o U aS N = N .0 .0 m > c EQ s 5 o f U O7 C U =' c Q -v0 °' 3 mWa mu,vo vm N CD U -m O O 0 N a) v s m E a) N O U N E O) U C o C C m . a @ V1 m o m U p C 2 m C 7 j U E O N W Cm: � m W v 'U C W c0 U O C '� n) ID N m 53 O 4 N U .N > U v N u m a, u v ut iO m O L U 'E -a O" >O a) C in a C a F Q -f m E U Q co m O Pz (�! M N seJoupue pue seaueaejed Page 359 of 445 14.c) Memorandum correspondence dated November 5, 2018 from Sustainable ... C CDCL UAU E .jU Page 360 of 445 14.c) Memorandum correspondence dated November 5, 2018 from Susta),�Ment 2 Local Climate Change 0 Plan SustalnaHe Severn Sound Municipal Resolution to Join the Federation of Canadian Municipalities Partners for Climate Protection Program Whereas the Township of Oro-Medonte is a participating member of Sustainable Severn Sound (SSS) and has participated in the development of SSS -s Local Climate Change Action Plan (LCCAP) Regional Greenhouse Gas (GHG) Summary, completed in alignment with the Partners for Climate Protection Protocol, the Canadian supplement to the International Greenhouse Gas Emissions Analysis Protocol; Whereas the FCM-ICLEI Partners for Climate Protection (PCP) program is a national capacity building program that supports Canadian municipal governments that have committed to reducing GHGs and to acting on climate change; Whereas the PCP program is based on a five -milestone framework that involves completing a GHG inventory and forecast, setting a GHG reduction target, developing a local action plan, implementing the plan, and monitoring progress and reporting results; Whereas PCP members gain access to a network of over 350 municipal governments to share their knowledge and experience on how to reduce GHG emissions, as well as a number of tools and resources to undertake the steps in the five -milestone framework; Whereas SSS is resourced to support the Township of Oro-Medonte in completing their PCP milestones and submitting reports on the Township's progress to the PCP program as described in the member benefits and responsibilities. BE IT RESOLVED that Township of Oro-Medonte communicate to FCM and ICLEI its participation in the PCP program and its commitment to achieving the milestones set out in the PCP five -milestone framework; Page 361 of 445 I C L E I FCMMUNICIPALITIESLocal FEDERATION r9DERATION Partners for Climate Protection Governments OF CAhIADIAN CANADIENNE DE5 MUNICIPALIT�S for Sustainability Page 361 of 445 14.c) Memorandum correspondence dated November 5, 2018 from Sustainable ... Local Climate Change I,e Q Plan SustalnaHe Severn Sound BE IT FURTHER RESOLVED that the Township of Oro-Medonte appoint the following: a) Corporate staff person: To be recommended by the Township of Oro-Medonte Contact number: Email address: b) Elected official(s): To be recommended by the Township of Oro-Medonte Contact number: Email address: to oversee implementation of the PCP milestones and be the points of contact for the PCP program within the municipality. Signature Date I C L E I FCM Local FEDERATION r9DERATION Partners for Climate Protection Governments OF CANADIAN CANADIENNE DE5 MUNICIPALITIES MUNICIPALIT�S for Sustalnat711rty Page 362 of 445 14.c) Memorandum correspondence dated November 5, 2018 from Su%Rjgojp� 3.. Local Climate Change Sustainable Severn Sound ,c v Pla n Sustainable Severn Sound (SSS) charrpiansthe integration of sustainability principles within our partner municipalities and tbeircommunities. Sustainable Severn Sound (SSS) and the Sustainability Committee (SC) Terms of Reference Background In 2008, local regional municipalities and their communities' first demonstrated sustainability leadership by adopting the regional Sustainability Plan. This action led to the creation of Sustainable Severn Sound (SSS) and the Sustainability Committee (SC) in 2011 to lead the implementation of that Plan. In 2015, SSS and the SC reviewed the Sustainability Plan to develop a Sustainability Action Plan. In 2016, the development of a local climate change action plan was identified within SSS's inaugural Municipal Sustainability Report Card as a priority action item for implementation by local municipalities. In 2017, SSS and the SC initiated the development of the local climate change action plan for their (7) member municipalities and communities, and released the Local Climate Change Action Plan: Regional Greenhouse Gas Summary document in mid -2018 Community Beyond working with our (7) member municipalities, being the Towns of Midland and Penetanguishene, and the Townships of Georgian Bay, Oro-Medonte, Severn, Tay and Tiny, SSS also collaborates with the general public with the express approval of the majority of the SC, including those which work, live and/or play in the South- eastern Georgian Bay area and located within SSS's area of service. This area has a population of 84,658 (Statistics Canada, 2016) permanent residents, with this number expanding to over 150,000 with the inclusion of seasonal residents. Role of SSS and the SC The SC serves as an advisory committee to SSS by supporting the SSS objectives to: 1. Educate municipalities and their communities on sustainable practices and policies and connect them to resources, tools and funding. 2. Advance the adoption of practices/policies within municipal operations to support climate change action, greenhouse gas mitigation and sustainable communities. 3. Advocate for sustainable environmental, social and economic practices and policies at the direction of the partner municipalities. ,kdland� �, ✓rs[ ��ll/.,r[J L My h a�v�d Nnrre�r. L.«n�.x i 4� ol, , n 5'. s em+ • slmcoe ��'o� COUNTY III ~� muskoka A,: ❑isFatcT HEALTH UNIT MORTN SIMCIE/SIfillc jnr[COF NORC Your Health Connection N 1.1— d [. ,_ �,r„.II�„e�� ntnSP� semisierroias.uaa�iovo��ia.,E�nI Sustainable Severn Sound (SSS) 1105 Fourth Street, P.O. Box 8 Midland, ON 1_413 41<6 I P: 705.526.1371 x.112 E: info@sustainablesevernsound.ca I W: www.sustainablesevernsound.ca Page 363 of 445 14.c) Memorandum correspondence dated November 5, 2018 from Sustainable ... Local Climate Change Sustainable Severn Boum Lj �% Plan �,•� Sustainable Severn Sound (SSS) champions the integration of sustain iIity ,,J 1, principles within our partner municipalities andtheircorn munities. Sustainable Severn Sound (SSS) and the Sustainability Committee (SC) Terms of Reference Responsibilities of SSS and the SC Responsibilities of SSS and the SC include: 1. Promote, communicate and educate municipalities and the community about SSS's role and the progress of the Local Climate Change Action Plan (LCCAP), further defining SSS and the SC as the area's climate change and sustainability 'head -quarters,' 2. Manage membership requirements for SSS partner municipalities which have joined the Federation of Canadian Municipalities Partners for Climate Protection (PCP) program 3. Collaborate with municipalities and the community to create and implement projects that deliver on the LCCAP recommendations, 4. Provide research and information as requested by member municipalities (i.e., best practices, funding /grant information, and GHG data analysis), and; 5. Seek funding opportunities, prepare applications and administer grants to fund municipal and community-based climate action projects. SSS staff are accountable to the SC, and supervised by the SC Chair and the General Manager of NSCFDC. Core responsibilities are outlined in the annual contract per employee. Refer to Appendix I for a list of the municipal representatives and community organizations that participate as project partners and members of the SC. Refer to Appendix 11 for a list of Council and staff representatives per each municipality that are members of the Partners for Climate Protection (PCP) program. Budget The SSS budget will be a component of North Simcoe Community Futures Development Corporation's annual operating budget, maintained and communicated monthly to the SC by SSS staff. Accountability and Reporting All approved SC meeting minutes shall be posted on the SSS website and provided to each SC member. SSS staff shall ensure the approved minutes and reports are sent to each member municipality Council, as directed by the L�idlandIWL U �� r �,=rllr i,/ VV �lllL" 1♦ ......[//1�,Rr11'�lLrj1C � eC n Sfl AM, l+ simeoe muskoka AM ML $jN1CaE CISTRICT HEALTH UNIT NOOiN'' SINCOUSIMCOE NOOO ..� Your Health Connection c w�nrww�.oe.lopmc�rcopw,em� �� .77 P} 5u�i[•ie dQlds �x dExrinppemrnl ds�sollresi•�Ie� Sustainable Severn Sound (SSS) 1105 Fourth Street, P.O. Box 8 Midland, ON 1_413 4K6 I P: 705.526.1371 x.112 E: info@sustainablesevernsound.ca I W: www.sustainablesevernsound.ca Page 364 of 445 14.c) Memorandum correspondence dated November 5, 2018 from Sustainable ... Local Climate Change Sustainable Severn Sound ,c v Pla n Sustainable Severn Sound (SSS) charrpiansthe integration of sustainability principles within our partner municipalities and tbeircommunities. Sustainable Severn Sound (SSS) and the Sustainability Committee (SC) Terms of Reference SC. SSS staff shall present to Mayors and Councils at a minimum of once per year. Additional reporting may be required as deemed necessary per the SC. Meetings Frequency SC meetings shall be held monthly on the first, or second, Thursday of each month. Additional meetings may be scheduled as necessary at the call of the Chair. Agenda SSS staff shall set the agenda through input from the SC. This will be sent to members a minimum of (3) business days prior to the meeting. Quorum and Decision -Making A quorum will consist of 50% of members (6 of 10) to put forth or act on any recommendation. Tasks will be assigned by consensus. Formal motions will be utilized as deemed necessary by the Chair. If at any time more than one representative per municipality or organization is in attendance at a scheduled SC meeting, and a vote is called by the Chair, only one vote per each municipality or organization shall be recorded. When less than 6 members are present at a meeting, items listed on the agenda may still be reviewed and discussed; however, any SC action as to those items will be postponed until a quorum is present Conduct of Meeting As above, all eligible committee members shall hold one vote; resolutions or decisions must be moved, seconded, and voted on by the SC in accordance with Robert's Rules. SC members should treat each other with respect, listen to each other, work cooperatively and allow all members to voice their opinions. Minutes SSS staff shall minute the proceedings, actions and resolutions of all SC meetings and any required Working Group meetings, including the names of those in attendance. Minutes are to be posted on the SSS website and distributed to the SC members and each respective municipality when approved. Vyn oj'/ V1!/ ® qa ede �n,vnv.r tiiiix TM�.M a,,.t.� Nnrrexr. Lxrennx t •• �`r""., ais ol, An S. slmcoe I`, COUNTY" ~ muskoka A, " ❑isTRtcT HEALTH UNIT NORTN $IMCOEISIMCOE NORO jnr[COE i'ummunNy yulure�0ewlupmnnifmpatrtiun Your Health Connection N%nae5P} snisieaoias.o4e�i�ppKm<nix.,Enutrsi.iie. " Sustainable Severn Sound (SSS) 1 105 Fourth Street, P.O. Box 8 Midland, ON 1_413 4K6 I P: 705.526.1371 x.112 E: info@sustainablesevernsound.ca I W: www.sustainablesevernsound.ca Page 365 of 445 14.c) Memorandum correspondence dated November 5, 2018 from Sustainable ... Local Climate Change A7 Plan Sustainable Severn Sound Sustainable Severn Sound (SSS) champions the integration ofsustainability principles within our partner municipalities and tbeircommunities. Sustainable Severn Sound (SSS) and the Sustainability Committee (SC) Terms of Reference Working Groups and Ad Hoc Sub -Committees SSS and the SC may establish Working Groups to advance their work. They shall subsequently report on the activities of their respective group to the SC as a whole. Other members or agencies may be invited at the discretion of the Chair to attend or participate in the SC meetings. Details and contributions pertaining to new formal membership is determined on an individual basis, and approved by the SC as a whole. Public Requests or Inquiries The SC meetings are open to members of the public for listening purposes only. Requests to present or speak to the SC are to be submitted in writing to SSS at info@sustainablesevernsound.ca. These written requests are to include the individual or group name, contact information and the topic and reason for request. Requests will be brought forth to the SC for consideration. If the request is approved by the SC, SSS and the SC are bound to no action in response to the approval of any request to present or speak. Approval Date: September 6, 2018 i �pvVn i7f/�!/ed V Lidland(Ar y' w L M 1♦ rm-^.;/lc clui�lc• qw avt+ Nnrrex . Lxrennq t 4_�`r+elian�ais�reyy� ern S. s �r slmcoe �, �� CWNT!'OF muskoka A, " � ❑IsTRlcT HEALTH UNIT NORTN $IMCOEISIMCOE NORO $j1V[CQE^ ter_ i'ummunNy yulure�0ewlupmnnifmpatrtiun Your HealthConnectionN�henteSP} snitieaoias.o4�i.ppKm<nid.,Enutrr.iie. � Sustainable Severn Sound (SSS) 1 105 Fourth Street, P.O. Box 8 Midland, ON 1_413 4K6 I P: 705.526.1371 x.112 E: info@sustainablesevernsound.ca I W: www.sustainablesevernsound.ca Page 366 of 445 14.c) Memorandum correspondence dated November 5, 2018 from Sustainable ... Local Climate Change A7 Plan Sustainable Severn Sound Sustainable Severn Sound (SSS) champions the integration ofsustainability principles within our partner municipalities and tbeircommunities. Sustainable Severn Sound (SSS) and the Sustainability Committee (SC) Terms of Reference Appendix I: Sustainability Committee (SC) Membership List, 2018 SSS Financial Contributors and Municipal Project Partners Town of Midland: Town of Penetanguishene Township of Georgian Bay: Township of Oro-Medonte: Township of Severn: Township of Tay: Township of Tiny: SSS In -Kind Project Partners Simcoe Muskoka District Health Unit North Simcoe Community Community Futures Development Corporation Severn Sound Environmental Association County of Simcoe Councillor Jack Contin; Councillor Jonathan Main Deputy Mayor Anita Dubeau; Andrea Betty, Director of Planning and Community Development; Councillor Mike Lauder (alternate) Nicholas Popovich, Director of Development Services Councillor Barbara Coutanche Councillor Ron Stevens Councillor Catherine Root Doug Luker, Chief Administrative Officer, Chair of the SC Brenda Armstrong, Program Manager, Healthy Environments Program; Morgan Levison, Climate Change Lead, Healthy Environments Program, Environmental Health Department (alternate) Chris McLaughlin, General Manager Julie Cayley, Executive Director; Michelle Hudolin, Wetlands and Habitat Biologist (alternate) Deputy Mayor Steffen Walma; Tyler Hunt, Sustainable Operations Supervisor 0.•aG^.�//c clui�lc� kkidland 4- ��' Nnrrexr. L.r„r,�.x i Y `r+elonfirsiske=�� , n S. s �� slmcoe ��'o� COUNTY "I muskoka A,BE NORC jnr[C�� ❑isFatcT HEALTH UNIT MORTN SIMCBEISIMC` T Your Health Connection � 'm�� x,r�wre.oewmpm �,n „„eI.. *__V �nte5 NS s�� -•ie aaias.0 4e.�i�vr*^+m� �•, E�urrs.ie. Sustainable Severn Sound (SSS) 1105 Fourth Street, P.O. Box 8 Midland, ON 1_413 41<6 I P: 705.526.1371 x.112 E: info@sustainablesevernsound.ca I W: www.sustainablesevernsound.ca Page 367 of 445 14.c) Memorandum correspondence dated November 5, 2018 from Sustainable ... Local Climate Change A7 Plan Sustainable Severn Sound Sustainable Severn Sound (SSS) champions the integration ofsustainability principles within our partner municipalities and tbeircommunities. Sustainable Severn Sound (SSS) and the Sustainability Committee (SC) Terms of Reference Appendix II: Partners for Climate Protection (PCP)* Members Council and Staff Representatives per Member Municipality Town of Midland: Council member to be appointed with new term of Council Andy Campbell, Director Engineering, Water and Wastewater Town of Penetanguishene: Deputy Mayor Anita Dubeau Andrea Betty, Director of Planning and Community Development Township of Georgian Bay: Councillor Paul Wiancko Nicholas Popovich, Director of Development Services Township of Oro-Medonte: Non-members at this time Township of Severn: Councillor Ron Stevens W. Henry Sander, Chief Administrative Officer Township of Tay: Councillor Catherine Root Robert Lamb, Chief Administrative Officer Township of Tiny: Deputy Mayor Steffen Walma Doug Luker, Chief Administrative Officer County of Simcoe: Council member appointment deferred Tyler Hunt, Sustainable Operations Supervisor *The Partners for Climate Protection (PCP) program is a network of Canadian municipal governments that have committed to reducing greenhouse gases (GHG) and to acting on climate change. Since the program's inception in 1994, over 350 municipalities have joined PCP, making a public commitment to reduce GHG emissions. PCP membership covers all provinces and territories and accounts for more than 65 per cent of the Canadian population. The PCP program is managed and delivered by FCM and ICLEI Canada. FCM and ICLEI Canada form the PCP Secretariat, which provides administrative and technical support, develops tools and resources, and delivers capacity building activities to support members in reducing local GHG emissions. The program empowers municipalities to take action against climate change through a five -milestone process that guides members in creating GHG inventories, setting GHG reduction targets, developing local action plans, implementing actions to reduce emissions, and monitoring and reporting on results. SSS acts as the Associate Member on behalf of the PCP member municipalities, and is responsible for assisting the member municipalities with membership requirements and program advancement. Vyn oj'/ V1!/ To ede �n',vnv.r tirix kkd r i, // JL My T r� a,,...J Nnrrexr. Lxrenux r •• �`r+elonfirsiskept ,n 5'Q s em+ slmcoe �� IL COUNTY" ~� muskoka A -, 3L ❑isFatcT HEALTH UNIT MORTN SIMCOEISIMCOE NORC r�P Your Health Connection � 0'.00 Nyruwre.oe..upmen'ne.II,rtfun #__V �ntn5 P} s�� -•ie aaias.0 4e.�i.ve�_i x., E�nrs.�ie. Sustainable Severn Sound (SSS) 1105 Fourth Street, P.O. Box 8 Midland, ON 1_413 41<6 I P: 705.526.1371 x.112 E: info@sustainablesevernsound.ca I W: www.sustainablesevernsound.ca Page 368 of 445 14.d) Minutes of Barrie Public Library Board meeting held on Thursday, N... 1 Barrie Public LIBRARY BOARD MINUTES SOARD MEETING: #18-09 DATE: THURSDAY, NOVEMBER 22, 2018, 7:30PM LOCATION: DOWNTOWN — ANGUS ROSS ROOM Attendees: K. Duhamel (Chair), A. Mitchell (Vice Chair), S. Morales (arrived at 8:08 pm), R. Munro, M. Werenich (arrived at 7:39 pm), R. Junke J. Sauerteig M. Sauro Library Staff: L. Jessop, C. Vanderkruys Regrets: R. Romita Note Taker: K. Bouffard 1. Call to Order and Welcome The meeting was called to order at 7:35 pm 2. Confirmation of Agenda The agenda was confirmed. 3. Conflicts of Interest None declared. 4. Delegations The Teen Advisory Board reported on initiatives they are working on and have implemented. Consent A enda 5. Board Meeting Minutes 6. CEO's Report 7. Financial Statements 8. Deferred Items a. Environmental Scan Report/Activity Stats b. City/Library Service and Financial Efficiencies c. Annual Report for the Board and Council (Library Metrics & Value for Service Delivery) Motion #18-77 MUNRO - SAUERTEIG THAT the consent agenda for Board meeting #18-09 date Thursday, November 22, 2018 be adopted. CARRIED Page 369 of 445 14.d) Minutes of Barrie Public Library Board meeting held on Thursday, N... Barrie Public LIBRARY BOARD MINUTES A_ Benda 9. Items held from the Consent Agenda No items were held from the consent agenda. 10. Report of the Chair — Verbal Report There is another security meeting November 30th at 11:00 am with the city. 11. Master Facilities Plan Motion #18-78 MORALES - WERENICH THAT the Barrie Public Library Board approve the master facilities plan Recommendations Report that was commissioned in partnership with the City of Barrie. CARRIED 12. Board Committees 12.1 Community & Governance Committee 12.1.1 Policy Reviews Motion #18-79 SAURO -JUNKE THAT the Barrie Public Library Board approve changes to the Procurement Policy and Patron Conduct Policy as recommended by the Community & Governance Committee. CARRIED Directive to L. Jessop to draft an appendix for the credit card policy that refers to expense limits. 12.2 Legacy Document A form has been drafted and will be sent to all Board members. Please complete and return your responses to L. Jessop. 13. in Camera Public Libraries Act — Section 16.1(4) (b) Personal matters about an identifiable individual Motion #18-80 SAURO - JUNKE THAT the Barrie Public Library Board conduct a Closed meeting as the subject matter being considered concerns personal matters about an identifiable individual (Public Libraries Act Section 16.1(4)). CARRIED 13.9 In Carrera Board Meeting Minutes Public Libraries Act — Section 16.1(4) (d) Labour relations Rise and report Page 370 of 445 14.d) Minutes of Barrie Public Library Board meeting held on Thursday, N... i Barrie Public LIBRARY BOARD MINUTES Motion #18-81 MUNRO - MORALES THAT the minutes of in camera Board meeting #18-07 date Thursday, September 27, 2018 and the minutes of in camera Board meeting #18-08 dated Thursday October 25, 2018 be adopted. CARRIED Motion #18-82 WERENICH - MUNRO THAT the Barrie Public Library Board conduct a Closed meeting as the subject matter being considered concerns labour relations or employee negotiations (Public Libraries Act Section 16.1(4)). CARRIED 13.2 Labour Relations Update — Bargaining Mandate Motion #18-83 WERENICH - MUNRO THAT the Barrie Public Library Board approve the collective bargaining mandate in respect to all terms and conditions of employment for the Library's Union staff members. CARRIED C. Vanderkruys and K. Bouffard were excused 13.3 Administrative Exempt Policy 13.4 'CEO's Probation Period Motion #18-84 MUNRO - MITCHELL THAT the Barrie Public Library Board of Trustees confirm completion of Lauren Jessop's probationary period in the CED role. CARRIED 14. Date of Next Board Meeting Thursday, December 13, 2018 7:30pm, Painswick -- Massie Family Program Room 15 -Adjournment The meeting.was adjourned at 9:45pm CHAIR W� 3 ETARY DATE DATE Page 371 of 445 14.ej Correspondence dated December 7, 2018 from Chris or, Northeast ... 0 [,f ongas c J An Enbridge Company December 7, 2018 Harry S. Hughes Mayor, Township of Oro-Mendonte 148 Line 7 South P.O. Box 100 ORO, Ontario LOL 2X0 Dear Mayor Harry S. Hughes, On October 15, 2018 we announced that Enbridge Gas Distribution and Union Gas would amalgamate into one single utility effective January 1, 2019. I am writing to let you know that the legal name of the newly combined utility will be Enbridge Gas Inc., and we will transition to the Enbridge brand over time. What does this mean for you? Starting Jan. 1, 2019, any new financial or legal transactions with Union Gas will reflect our new legal name. Over the course of 2019 we will transition to the Enbridge Inc. brand, so around the second quarter of the year you will start to see visual changes to branded items such as building signs, service trucks and utility bills. In all other aspects, it's business as usual. I want to assure you that our customers can continue to count on the same great level of safe and reliable service we've always provided and there will be no immediate change to our existing services. Please continue to engage with your existing local Union Gas contacts. Both utilities have been leaders in delivering exceptional energy value for consumers through an unrelenting focus on safety, operational efficiency and reliability of service. Combining and leveraging our strengths strongly positions us continue to deliver what's important our 3.7 million customers - the safe and reliable delivery of the affordable energy they use every day. We are committed to keeping you and our customers informed of any future changes and if you are interested to know more about Enbridge, I encourage you to visit www.enbridge.com. Thank you for your support. Chris Minor j�„„�� Northeast District Manager �; L -it ss cminor(Quniongas.com 705-475-7914 DEC 13 2018 ORO-ME,,DONTE P.O. Box 3040, 36 Charles Street East, North Bay, ON, P1B 8K7 www.uniongas.com I`OWNSIIIP Union Gas Limited Page 372 of 445 14.f) Correspondence reya[y�OZPecelmber 11, 2018 from Township of Tiny re... i L VQWNSHip _j ORC NIFDON T E THE CORPORATION OF THE TOWNSNI�OF1Ca1npN DE TOWNSHIP OF TINY • f I'M.....•'lrryr mow. -i NOTICE OF ADOPTION OF A NEW OFFICIAL PLAN FOR THE TOWNSHIP OF TINY TAKE NOTICE that the Council of the Corporation of the Township of Tiny passed By- law 18-098 to adopt a new Official Plan, on the 26th day of November 2018, pursuant to Section 17 of the Planning Act, R.S.O. 1990, c.P.13, as amended. PURPOSE - The purpose of the Township's new Official Pian is to provide policies to guide development in the Township. Adoption of By-law 18-098 and the Township's new Official EFFECT Plan has the effect of repealing the Township's existing Official Plan and all subsequent amendments. SUBJECT LANDS All lands within the Township of Tiny. All public comments on the drafts of the Official Plan were HOW WERE PUBLIC summarized and assessed in the Comment Summary COMMENTS Tables that were presented to Council and are available on CONSIDERED i the Township's website: hfos://www.tiny.ca/New-Offcial- Plan The new Official Plan is available on the Township's website: hft s:l/docushare.tin .ca/docushare/dsweb/Get/Document- MORE INFORMATION 405633/18-098.pdf and for inspection at the Township Office on weekdays between 9:00 a.m. and 4:30 p.m. Please contact the Planning and Development Department for more information at 705-526-4204. WHO TO CONTACT Shawn Persaud, BA, MCIP RPP Director of Planning and Develo ment AND TAKE NOTICE THAT the County of Simcoe is the approval authority for the Township of Tiny new Official Plan. Any person or public body will be entitied to receive notice of the decision of the approval authority if a written request to be notified of the decision (including the person's or public body's address, fax number or email address) is made to: David Parks, MCIP, RPP Director Planning, Development and Tourism County of Simcoe, Planning Department 1110 Highway 26, Midhurst, Ontario L9X 1 N6 Phone: 705-726-9300 Ext. 1004 Fax: 705-727-4276 Email: david. parks simcoe.ca WHO CAN FILE AN APPEAL Only individuals, corporations or public bodies may appeal the decision of the County of Simcoe to the Local Planning Appeal Tribunal (LPAT). A notice of appeal may not be filed by an unincorporated association or group. However, a notice of appeal may be filed in the name of an individual who is a member of the association or group on its behalf. No person or public body shall be added as a party to the hearing of an appeal unless, before the plan was adopted, the person or public body made oral submissions at a public meeting or written submissions to the council or, in the opinion of the LPAT, there are reasonable grounds to add the person or public body as a party. DATED at the Township of Tiny this 6th day of December, 2018, Sue Walton, Clerk The Corporation of the Township of Tiny Page 373 of 445 14.g) Correspondence dated December 18, 2018 from Horseshoe Valley Prope... HORSESHOE VALLEY PROPERTY OWNERS ASSOCIATION ,dAt Helping to make Horseshoe Valley an even better place to live HVPOA Board of Directors Position on Bill 66 December 18, 2018 IMPLICATIONS OF BILL 66 RESTORING ONTARIO'S COMPETITIVENESS ACT WELL INTENTIONED, BUT COULD WEAKEN ENVIRONMENTAL PROTECTIONS AND LIMIT PUBLIC INVOVLEMENT On the final day of the fall session of the Government of Ontario Bill 66 (also known as "Restoring Ontario's Competitiveness Act, 2018"), a controversial piece of legislation passed first reading. If this Bill becomes law, it will amend or repeal a wide variety of existing statutes including the Planning Act, and Clean Water Act, put in place to avoid public health disasters such as Walkerton. We are encouraging all HVPOA members to become familiar with the potential impact Bill 66 could have on planning and responsible development in Oro-Medonte and the province. In the view of the Canadian Environmental Law Association (CELA) "Bill 66 constitutes the biggest and most significant environmental rollback to occur in a generation in Ontario." It will grant municipalities the ability to obtain provincial approval to use a new tool called "open for -business" zoning bylaw that bypasses some existing environmental and planning regulations. The bylaw would only be available if the municipality could prove a development creates 50 jobs for places with populations under 250,000 — or 100 jobs in larger municipalities. Bill 66 reduces the need for public consultation in the development process and could lead to land uses that put the Greenbelt, Oak Ridges Moraine, source water protection areas and the Simcoe watershed at risk. The Province has rationalized it on the basis that it will eliminate red tape and burdensome regulations, and will enable businesses to create "good jobs". It will amend the Planning Act to enable municipalities to pass "open -for -business" zoning by laws that may not comply with prescribed provisions in the Clean Water Act, Greenbelt Act, 2005, Great Lakes Protection Act, Lake Simcoe Protection Act, 2008, Oak Ridges Moraine Conservation Act, 2001, Resource Recovery and Circular Economy Act, 2016 and other provincial statutes. A number of Municipalities and Mayors have added their names to a growing list who are expressing concern about the implications of this Bill. Jeff Lehman, Mayor of Barrie, says this bill goes "Way, way, way too far". Page 374 of 445 14.g) Correspondence dated December 18, 2018 from Horseshoe Valley Prope... HORSESHOE VALLEY PROPERTY OWNERS ASSOCIATION ,dAt Helping to make Horseshoe Valley an even better place to live Orillia's mayor, Steve Clarke, says there needs to be a delicate balance. "Anything to cut red tape is great, but not at the expense of the character that is our city, or the quality of life we are able to enjoy." Marianne Meed Ward, Mayor of the City of Burlington, stated "We stand firm in our commitment to protecting our greenbelt from development and protecting our farm families and rural agricultural economy. We will also ensure our residents benefit from the protections in all the other pieces of legislation referred to in Bill 66. We will not be comprising their safety or quality of life for speed. I do not see Burlington using this legislation, if it is passed. At the same time, we'll do everything we can to ensure Burlington is open for business." Oakville's Mayor Rob Burton stated " the Open for Business zoning bylaw removes the ability for the local residents or councillors to influence planning decisions. Specifically, if adopted, the bylaw would allow development to go forward with no public notice, no consultation and no appeal. Additionally, the bylaw would override a "hold" or "H" placed on land by the local councillor or council body and would exempt developers from their obligation under Section 37 of the Planning Act. This bill is bad for municipalities and bad for constituents. As local representatives, we know that managing development is one of the top responsibilities our residents' task us with. It is not in their interest, or ours to see "Open for Business zoning put in place." HVPOA Board of Directors Position Our position is balanced. We support economic growth and agree with the intention of this bill to encourage business growth in Ontario. However, using even an improved, heavy-handed "Open for Business" zoning by-law in and around growth settlement areas like Horseshoe Valley, sensitive areas like the Oro Moraine, Lake Simcoe, and prime agricultural lands is unacceptable. Only a site-specific application of such an "Open for Business zoning bylaw", that is tailored to include all environmental protections and is applied in limited areas, such as in intensive industrial/commercial zones, away from residential and sensitive areas should be considered for use in Oro-Medonte. Bill 66 is complex and impacts a wide range of existing Acts. If you want to read the bill click the following link however we urge you to search the internet for various reports and other townships' perspectives on this Bill 66 proposal. https://www.ola.org/en/legislative-business/bills/parliament-42/session-1 /bill -66 The provincial government is moving quickly on passing Bill 66. As a result, we fully expect Bill 66 will be on the January 9, 2019 Oro-Medonte Council agenda and that Township staff are currently preparing their recommendation for Council. Page 375 of 445 14.g) Correspondence dated December 18, 2018 from Horseshoe Valley Prope... HORSESHOE VALLEY PROPERTY OWNERS ASSOCIATION ,dAt Helping to make Horseshoe Valley an even better place to live Next Steps We encourage residents of Horseshoe Valley and Oro-Medonte to do the research, find out as much as you can. Let the Mayor, Town Council and the province know your opinion and concerns Email Oro-Medonte (before January 9, 2019) Town Clerk: kway@oro-medonte.ca Oro-Medonte Town Councillors: council@oro-medonte.ca Mayor Hughes: harry. hughes@oro-medonte.ca Email the Provincial Government (before January 20, 20191 Ministry of Economic Development: https://www.ontario.ca/feedback/contact- us?id=24865&nid=72712 Ministry of Municipal Affairs: http://www.mah.gov.on.ca/Page703O.aspx Environmental Registry at https://ero.ontario.ca/ 3 Page 376 of 445 • siCorrespondence dated December 20, 2018 from Charles Gardner, Medic... muskoka DISTRICT HEALTH UNIT December 20, 2018 To the Municipal Councils of the County of Simcoe and District of Muskoka: Municipalities have limited, but important opportunities to reduce the negative health impacts of cannabis legalization within their borders under the Cannabis Control Act, 2018. At the following link you will find The Public Health Municipality Guidance for the Implementation of Legalization of Cannabis (Guidance Document). Please forward to the appropriate municipal staff members and elected officials as a reference for their important and time sensitive work. It is intended for use by mayors, councils, enforcement -policy decision makers, and any other municipal staff responsible for cannabis legalization activities. Simcoe Muskoka District Health Unit (SMDHU) developed the Guidance Document with the support from our Board of Health. It is focused on a public health approach, based on current knowledge and understanding of cannabis legalization and impacts, for addressing the legalization of cannabis. To ensure this document contains the most accurate and applicable information, SMDHU has engaged in a legal consultation about the decisions and considerations required of the municipalities. The Guidance Document can support your municipality when considering the following three areas, from a public health perspective: a) opt in or out option for allowing cannabis retail stores, b) feedback on proposed locations of retail sites to the Alcohol Gaming Commission of Ontario (ACGO) on three focused areas of public interest, and c) consideration of current and potential revisions to the current smoking by laws. The early years of cannabis legalization will be a period of evolution. The Guidance Document will be updated and maintained on the SMDHU website with new information about cannabis legalization, local data, and other health information as it becomes available related to cannabis regulation for municipal consideration. Revisions to the document will be shared via email notification. SMDHU may also provide presentations and resources upon municipal request. If you have questions about this document or would like to request further support please contact Rebecca Dupuis, Substance Use and Injury Prevention Manager at Rebecca.Dupuis@smdhu.org or by phone at 1-877-721-7520 Ext. 7714 or Martin Kuhn, Tobacco Enforcement Supervisor, at Martin. Kuhn@smdhu.org or by phone at 1-877-721-7520 Ext. 7248. Sincerely, ORIGINAL Signed By: Charles Gardner, MD, CCFP, MHSc, FRCPC Medical Officer of Health CG:cm ❑ Barrie: ❑ Collingwood: ❑ Cookstown: ❑ Gravenhurst: ❑ Huntsville: 15 Sperling Drive 280 Pretty River Pkwy. 2-25 King Street S. 2-5 Pineridge Gate 34 Chaffey St. Barrie, ON Collingwood, ON Cookstown, ON Gravenhurst, ON Huntsville, ON L4M 6K9 l 4,16 LOL 1 LO Pip 1Z3 P1 H 1K1 705-721-7520 705-445-0804 705.458-1103 705-684-9090 705-789-8813 FAX: 705-721-1495 FAX: 705-445-6498 FAX: 705-458-0105 FAX: 705-684-9887 FAX: 705-789-7245 ❑ Midland: B-865 Hugel Ave. Midland, ON L4R 1x8 705-526-9324 FAX: 705-526-1519 Your Health Connection Page 377 of 445 ❑ Orillia: 120-169 Front St. S. Orilta, ON l 4S8 705-325-9565 FAX: 7C5 -325-2C91 14.h) Correspondence dated December 20, 2018 from Charles qRdner, Medic... Barrie I Phone: (705) 721-7520 15 Sperling Drive Fax: (705) 721-1495 Barrie, Ontario www.simcoemuskokahealth.org PUBLIC HEALTH GUIDANCE FOR MUNICIPALITIE THE IMPLEMENTATION OF LEGALIZATION OF CANNABIS December 20, 2018 • simcoe muskoka DISTRICT HEALTH UNIT Page 378 of 445 14.h) Correspondence dated December 20, 2018 from Charles Gardner, Medic... CONTENTS Introduction................................................................................................................................................ 3 The SMDHU Public Health Approach to Cannabis.................................................................................. 3 BackgroundInformation............................................................................................................................ 4 Cannabis Legalization and Municipalities....................................................................................................4 Cannabis Control Act, 2018 Summary........................................................................................................5 Retail Sale of Cannabis in Ontario............................................................................................................ 6 Smoke -Free Ontario Act, 2017 Protections................................................................................................... 8 Traditional Use of Tobacco....................................................................................................................9 Part A - Allowing retail stores or opt out of allowing retail stores.......................................................................... 10 Public Health Considerations................................................................................................................ 11 Part B - Providing feedback to AGCO re: location of retail stores........................................................................ 18 Part C — Municipal considerations under the Smoke -Free Ontario Act, 2017 and Municipal Act, 2001 ............................... 21 Summary 25 Appendix A — AMO Draft Template Municipal Cannabis Policy Statement ........................................... 26 Appendix B — SMDHU Draft Model of Smoking and Vaping By -Law 2 Page 379 of 445 29 14.h) Correspondence dated December 20, 2018 from Charles Gardner, Medic... INTRODUCTION Simcoe Muskoka District Health Unit (SMDHU) offers this guidance document to assist municipalities to consider a public health perspective in the implementation of legalization of cannabis. This evergreen document will be updated or revised by SMDHU based on new provincial legislation or municipal request. The Public Health Guidance for Municipalities on the Implementation of Legalization of Cannabis, which will be hereafter be referred to as the Guidance Document, highlights considerations for opting in or opting out of cannabis retail stores, and three areas of potential public interest feedback within municipal responsibility as identified by the Alcohol and Gaming Commission of Ontario (ACCO): a) public health and safety, b) protecting youth and restricting their access to cannabis, and c) preventing illegal activities in relation to cannabis, from the perspective of protecting public health and by-law options. This guidance document will focus on the public health considerations of municipal interest when addressing legalization of cannabis based on current knowledge and understanding of cannabis legalization and impacts. To be able to provide the most accurate and reliable information, SMDHU has consulted with a law firm to provide a legal opinion on the above decisions and considerations required of the municipalities. Their legal opinion has been embedded and referenced throughout the document. Along with this document, SMDHU will provide support to municipalities upon request through discussion, presentations and updates to municipal staff and councillors. This document will support municipalities when considering the following three areas, from a public health perspective: A. Opt in or out option for retail cannabis stores, B. Feedback on proposed locations of retail sites to the AGCO on three focused areas of public interest, and C. Consideration of current and potential revisions to current smoking by-laws. Future potential additions to the guidance document could include: funding sources and expenses, tracking health impacts of legalization and subsequent local decisions, and cannabis marketing. THE SMDHU PUBLIC HEALTH APPROACH TO CANNABIS During the nearly 100 years of the criminalization of cannabis in Canada, research on cannabis risks and benefits has been restricted and limited. Currently, there is limited conclusive evidence about the potential positive and negative health outcomes related to cannabis use. Acknowledging the current research limitations, and to protect the public's health until further evidence is available, SMDHU encourages a cautionary and harm reduction approach to recreational adult cannabis use, 3 Page 380 of 445 14.h) Correspondence dated December 20, 2018 from Charles Gardner, Medic... with a focus on preventing youth access to cannabis and encourage a harm reduction approach for youth who use cannabis. SMDHU harm reduction recommendations related to cannabis use echo Canada's Lower Risk Cannabis Use Guidelines and include recommendations such as "delay use past adolescence, start low and go slow, don't mix drugs, and plan for a safe ride" found on the SMDHU webpage cannabis key messages. Over time, knowledge and evidence will grow regarding general cannabis use and its specific health issues and benefits which will enable public health to provide more specific recommendations about the safe use of cannabis. The early years of cannabis legalization will be a period of evolution. To support municipalities as they navigate this period, SMDHU will update this document with new information about cannabis legalization, local data and other health information related to cannabis regulation for municipal consideration as it becomes available. This guidance document is a tool to assist municipalities to consider a public health approach within their decision making process. It can help councils meet requirements of legalization of cannabis in a manner that is respectful of individual choices about use, and insures that the health risks of cannabis use are minimized, especially to youth and others at higher risk. A public health approach for cannabis use within a municipality would include identifying groups vulnerable to health harms and/or social harms within a community (i.e. youth) and to engage in municipal policy creation that decreases exposure and risk of harm (i.e. restricting tobacco and cannabis smoke and vapour on all municipal park land). Taking a public health approach from the inception of the legalization of cannabis is not an experience Canada, and therefore the County and District, has had with other legally used substances (i.e. alcohol and tobacco) and presents a unique opportunity for municipalities to have direct and specific influence on the health and wellness of individuals and the general community. BACKGROUND INFORMATION Cannabis Legalization and Municipalities On October 17, 2018, the federal Cannabis Act was enacted. This Act puts in place a strict framework for controlling the production, distribution, sale and possession of cannabis in Canada. In response to federal cannabis legalization, the Ontario government passed Bill 36, the Cannabis Statute Law Amendment Act (Cannabis Control Act), 2018, which received Royal Assent on October 17, 2018. This provincial Bill amends a number of statutes, including the Smoke -Free Ontario Act (SFOA), 2017, and Ontario Cannabis Retail Corporation Act, 2017 (OCRC Act) 3 in relation to the use and sale of cannabis and vapour products in Ontario. Page 381 of 445 14.h) Correspondence dated December 20, 2018 from Charles Gardner, Medic... The provincial government has established a regulatory framework (O. Reg. 468.18) under the recently passed Cannabis Licensing Act, 2018 that provides further clarity on how these private businesses will be licensed and regulated by the Alcohol and Gaming Commission of Ontario (ACCO). These regulations deal with various elements of the retail regime including matters in which municipal governments may have an interest. Under Bill 36, municipalities have limited but specific opportunities to influence the impact of the Ontario cannabis retail model within their boundaries, including whether the community will opt out of cannabis retail outlets and enhancing or passing by-laws about places of use. The Association of Municipalities Ontario (AMO) identifies the implications of legalization into four primary municipal areas of interest: emergency services, economic development, public safety, and public health, as priority considerations in municipal decision making about cannabis. The most recent release from Health Canada on the Federal Data on Tobacco, Alcohol and Drug use further supports the need to address health aspects of cannabis use within our communities.' The report identifies tobacco as the leading preventable cause of premature death and disease and increasing use of cannabis use among adults aged 25 or older in Canada.Implementing the following public health goals of avoiding normalization, protecting vulnerable populations and ensuring safe legal access for those who choose to use can appear to be incongruent with legalization. The Simcoe Muskoka District Health Unit will continue to keep abreast of the legalization of cannabis as it pertains to health and SFOA enforcement best practices, research and evaluation at local and provincial levels recognizing the complex mosaic of needs, expectations, and readiness for change that municipalities face as they make decisions related to cannabis. Cannabis Control Act, 2018 Summary The following is a brief summary of the Cannabis Control Act, 2018 also known as Cannabis Statute Law Amendment Act, which is the law governing the use and sale in Ontario of cannabis and vapour products. Please see link for the document; Bill 36, Cannabis Statute Law Amendment Act The Acts amended by Bill 36: a) Cannabis Act, 2017 (renamed the Cannabis Control Act, 2018) b) Cannabis Licence Act, 2018 (enacted) Newly released Ontario Regulation 468/18 c) Ontario Cannabis Retail Corporation Act, 2017- d) Liquor Control Act (2018, c. 12, Sched. 3, s. 18.) e) Smoke -Free Ontario Act, 2017 z 5 Page 382 of 445 14.h) Correspondence dated December 20, 2018 from Charles Gardner, Medic... f) Highway Traffic Act Highlights from the Cannabis Control Act, 2018 (1) • Adults age 19 and older can possess up to 30 grams of dried cannabis (or the equivalent in non -dried form) in a public place. • Medical users can be age 18 and they can possess more (150 grams). • Packaging and labelling of cannabis will include: o the ratio of tetrahydrocannabinol (THC) to cannabidiol (CBC) o will not have graphics that appeal to youth and o will not have lifestyle representations. • Adults age 19 and older can share up to 30 grams of cannabis with other adults. There are severe penalties if shared with youth under age 18, plus additional penalties under provincial law if shared with youth under age 19. • Purchase of legal recreational cannabis, as of October 17, 2018, is only available online through the Ontario Cannabis Retail Corporation (OCRC) with delivery by courier. Recipient must prove age of 19 or over. • Retail storefronts can open on April 1, 2019. Cannabis sold in retail outlets is legal only if purchased through provincially approved sources. • Growing up to four cannabis plants per residence is permitted for personal use (not for distribution). Seeds must be purchased from the OCRC. • Adults can make cannabis products such as food/edibles or drinks, however the retail sale of edibles and cannabis concentrates, such as hashish, will be delayed for approximately one year. • Use of smoked or vaped cannabis will be allowed wherever tobacco use is permitted under the Smoke -Free Ontario Act, 2017. z Municipalities will be able to expand restrictions through by-law creation. • Medical cannabis has additional allowances under the federal Cannabis Act. • Retailers require a retail operator's license to sell cannabis. Retail Sale of Cannabis in Ontario As of October 17, 2018, Ontario residents who are 19 years or older are able to order cannabis legally from the Ontario Cannabis Retail Corporation (OCRC). The OCRC is the only legal distributor for wholesale cannabis to retailers and the online retailer of recreational cannabis products to the public until April 2019, when private cannabis retail outlets will open in some communities. The newly enacted Cannabis Licence Act, 2018 6 authorizes the Alcohol and Gaming Commission of Ontario (ACCO) to license and regulate private cannabis retail 7 in the province. Responsibility for inspections and enforcement of the Act are the AGCO and local police forces. The AGCO will license retail store operators, managers and those in senior positions according to set protocols, as well as authorize the proposed cannabis retail site. Under the Act, store locations must be a n Page 383 of 445 14.h) Correspondence dated December 20, 2018 from Charles Gardner, Medic... minimum distance of 150 metres from a school property line. There is no cap on the number of storefronts Retail stores cannot operate outside of the hours 0900-2300 daily. Should retail stores proceed with the sale of vapour products for vaping of cannabis, health unit tobacco enforcement staff will likely be required to inspect for compliance with the vapour products regulations contained in the Smoke -Free Ontario Act, 2017. On December 14, 2018 the AGCO announced they will be taking steps to open retail stores in phases. Initially 25 retail stores will receive licences to begin operation on April 1, 2019. The County of Simcoe and District of Muskoka are within the east region of Ontario. Five licenses will be approved for the east region, based on a lottery system to determine who is eligible for the initial licences to legally operate retail store. Expression of interest by potential retailers must be submitted from January 7-9, 2019. During this initial phase, store locations must be in a municipality with a population of more than 50,000. ` Municipalities may opt out of having private cannabis retail outlets in their communities. For those who wish to do so, the deadline is January 22, 2019. This opt out resolution is sent to the AGCO, which will cancel any applications for storefronts in said municipality. A municipality that has opted out can opt back in at a later date. Any decision to opt in, either by default or subsequent to opting out, is final. For municipalities that have not opted out of having private cannabis retail outlets in their communities, the location of outlets will be approved by the AGCO. The AGCO will provide municipal governments and the public with a 15 day notice period where they can provide comment on the proposed store site. Feedback will be considered only if it is related to public health and safety, protecting youth and restricting their access to cannabis, and preventing illegal activities in relation to cannabis. More information on this process is pending. The legislation does not permit municipalities to utilize licensing or land -use by-laws to control the placement or number of cannabis retail outlets. Organizations such as the Association of Municipalities Ontario continue to advocate that municipalities are given greater opportunity to influence cannabis retail outlet locations and density.'' The Ontario provincial government has outlined financial support to municipalities that chose to opt in or opt out of retail stores to assist in the implementation of legalization of cannabis. Municipalities must use and report on the provincial funding received to address the implementation costs that directly relate to the legalization of recreational cannabis. Examples of permitted costs include: • Increased enforcement (e.g. police, public health and by-law, court administration, litigation) • Increased response to public inquires (e.g. emergency calls, correspondence) 7 Page 384 of 445 14.h) Correspondence dated December 20, 2018 from Charles Gardner, Medic... • Increased paramedic services, increased fire services • By-law/policy development (e.g. police, public health, workplace safety policy). Minister of Finance Honorable Vic Fedeli is requesting that the Association of Municipalities of Ontario and the City of Toronto work to establish a process by which a sample group of municipalities can assess the use and impact of these funds. Smoke -Free Ontario Act, 2017 Protections The Smoke -Free Ontario Act, 2017Z prohibits the smoking of tobacco, the use of electronic cigarettes (e-cigs, vapes) to vape any substance and the smoking of cannabis (medical or recreational) in enclosed workplaces and enclosed public places, as well as other designated indoor and outdoor places in Ontario. This regulation is to protect workers and the public from second-hand smoke and vapour. Smoking refers to the smoking or holding of lighted tobacco or cannabis (medical or recreational). Vaping refers to inhaling or exhaling vapour from an electronic cigarette or holding an activated electronic cigarette, whether or not the vapour contains nicotine. The Act also bans the use of all lighted tobacco, including tobacco in hookah/shisha pipes. The Smoke -Free Ontario Act, 2017 makes it illegal to smoke tobacco, use electronic cigarettes (e- cigs, vapes) to vape any substance, and the smoking and vaping of cannabis (medical or recreational) in the following locations: • Inside any enclosed workplace or enclosed public place including work vehicles • Within the indoor common areas of college and university residences, condominiums, and apartment buildings • Inside a bar and restaurant as well as on all restaurant and bar patios, and public places within a nine -meter radius of the perimeter of patio • At public or private schools, including the grounds associated with the school, and public areas within 20 metres of any point on the perimeter of the grounds of the school • At community recreational facilities, including the grounds associated with the recreational facility, and public areas within 20 metres of any point on the perimeter of the grounds of its grounds (a community recreational facility is an enclosed public place or enclosed workplace that offers athletic and recreational programs to the local community and is owned or operated by a municipality, the province, a not-for-profit corporation, or an organization registered as a charity) • On a children's playground or in public spaces within 20 metres of the perimeter of a playground E:3 Page 385 of 445 14.h) Correspondence dated December 20, 2018 from Charles Gardner, Medic... • On a publically-owned outdoor sporting area, spectator area next to sporting areas and public spaces within 20 metres of any point of the edge of the sporting or spectator areas • In a car or other motor vehicle with anyone under 16 years old in the vehicle. No one in a motor vehicle (including motorized snow vehicles such as snowmobiles) or boat that is being driven, or is at risk of being put into motion, can consume cannabis in any manner (smoking, vaping, eating), these provisions enforced by police only • At child care centres, a place where licensed home child care is provided, or a place where an early years program or service is provided • Within guest rooms in hotels, motels and inns that are designated smoke-free/vape-free • On the grounds of all hospitals and within nine metres of any entrance or exit of a public or private hospital, psychiatric facility, long-term care home or independent health facility and within those buildings • In the reserved seating area of outdoor sports arenas or entertainment venues • Sheltered areas that have more than two walls and a roof and to which the public and employees are invited (including a bus shelter) • On the grounds of certain government buildings as set out in the Act's regulation It is illegal to sell tobacco or vapour products of any kind in the following locations: • College, university or private school campuses • Child care centres and a place where home child care is provided • Public and private hospitals and psychiatric facilities • Pharmacies • By vending machine The Act provides protection for home health-care workers. They have the right to ask a person not to smoke or vape in their presence while they are providing health care services. Traditional Use of Tobacco Traditional use of tobacco by Indigenous persons is permitted for traditional Indigenous cultural or spiritual purposes and for non -Indigenous people who are participating in an activity being carried out by an Indigenous person. Page 386 of 445 14.h) Correspondence dated December 20, 2018 from Charles Gardner, Medic... Public Health Guidance for Municipalities on the Implementation of Legalization of Cannabis Part A - Allowing retail stores or opt out of allowing retail stores Municipalities need to decide whether to allow retail stores or to opt out of allowing retail stores selling cannabis in their jurisdiction. If a municipality chooses to opt out, a resolution must be passed and notification sent to the Registrar of the AGCO by January 22, 2019. Unless a municipal government opts out as per Ontario Regulation 468/18 s. 22, they will be considered to have opted in to recreational cannabis retail sale by default. The Alcohol and Gaming Commission of Ontario has released the criteria for retail sites on December 4, 2018 in the follow document, Registrar's Standards for the Private Retail Sale of Cannabis.` To protect youth, the provincial cannabis retailing regulations include a 150 -metre buffer area for cannabis stores to keep them separated from schools. No buffers from any other use has been specified by the regulations. The following tables outline potential positive and negative outcomes from a public health perspective and a column for municipalities to identify their local perspectives for the opt -in or out option. 10 Page 387 of 445 ]4.h/Correspondence dated December 20,2018 from Charles Gardner, Medic.. s U) % v � / 0 k � / �§ E / / 2 § \ E / 0 � 9 \ >1 Page 388 0 445 E 0 k 75 / \ E / ƒ 0 § 0 0 c � 0 G 2 0 9 5 E I E / O .\ O U E 0 \ � 2 E \ $ ® § § ' 0 § / M o a / o k ° o 'E 2 2 $ E 7 0 E \ Page 388 0 445 14.h) Corre ndence dated December 20, 2018 from Charles Gardner, Medic... ll • Page 389 of 445 CV 4- c N c N / CO U N O U O LL N E^, A N �. p (II U U C2 L i1 — — N CO>L, CO C U o L, � L aH ♦V CU > O C) C Q A\ Y>/ %) i2 U C > O 0_0 Q U O - E p � C O M J O p MN O Q (Q .N a J O7 O-- C) N Cu O M 0 n0 � n� �W COU N '� 73 2E , O CII O _ iR ALV CO CO L() O U w O= CII AR Y/ X O O o C) K) � c6 p •1-- O U i2 E O `L- ll • Page 389 of 445 CV ]4.h) COrre ndence dated December ?0, U) w ) f b E $ @ § 2 / 0 £ \ / E O E 14 -0.0 C) 2 °f f § % \ 0 ƒ� § § \ > F E 2 �� / § 3 . / E G f a \ 00)\ \ 0) = 7 \ § k / \ � y « 2 4 -- Page Page 390 of 445 C Medic.. 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Oƒ U 3 $ I\ k k I 5 £ j £ I / ? ® M \ ° 2 I 2 2% I 2\ 7 $ k % E / 5 2 k ƒ .7 m ®F 2 M / ® 2 y C k I 2 I 2 k 2_ 9 9 � k 4 I \ 7 E \ § e\ Cu - 0 0 3 k � E 3® k E 2 k % o o Cu ¢ & 3 .7 ) v % COE/ I@ I q CO\ CO - E 2 q g F m o £ c 0 C'4 Cq L®- § Cu $: - 0- = g k_ 2 0_ @ 2 � 0% 2CO \ k I E ? ^ -j 0 2 g Cu I E / . U -J CO CO 1 Page 393 0 445 c 14.h) Correspondence dated December 20, 2018 from Charles Gardner, Medic... Cu 00E E C) o N C N N -0 C i2 O O U � C N (CS (U > p C a� U UCu E U Q (CS O C O :� U1 CU y� N E L !� Cu .L C E N C C Q (CS to C i CII O � C C 'V �_ O O •� O 4--0 U .0 U) 0- C rte-+ r-- N —CU a) Cu CUO y. U U Y U) L "' CCS O C C U)C C N O �_ N O U +J C O U CnU (U C C C O U O C nL CU C > N O Cu � n � L O 4--0 0)O E U _ O O O C C U)� C N O O L ON O 07 OL C = L r U O I' 0 O 0 NCU > Q ON a) N E C � >, Ui N C CCS 0- '� C L Q - N L O CU � C O U) N N 07 'L CZ CCS 4- U -0 I— U CZ O H (n .- W .� O Page 394 of 445 ti 14.h) Correspondence dated December 20, 2018 from Charles Gardner, Medic... Public Health Guidance for Municipalities on the Implementation of Legalization of Cannabis Part B - Providing feedback to AGCO re: location of retail stores Regulating the availability of cannabis is important to reduce the negative impacts of cannabis use in Simcoe Muskoka communities.'Lessons from alcohol and tobacco have shown that increased availability to a substance results in increased consumption, which can lead to significant health and social harms and costs. For those municipalities that have made the decision to allow retail cannabis stores, they will be given the opportunity to provide feedback to the AGCO on proposed applications to open retail site(s) during the 15 -day comment period for the public and municipal governments to provide input on proposed locations before granting a license. AMO suggests that a `Municipal Cannabis Retail Policy Statement' be adopted by council. Such a policy statement could address what it sees as significant local sensitive uses. A policy statement may identify specific sensitive uses and express some parameters to consider proximity to these sensitive areas, or may set out concerns regarding store concentration in certain areas of their communities, see Appendix A. This statement would provide direction to municipal staff input to the AGCO within its 15 -day review period for each store site being proposed by an approved operator. At this time, the municipal government will not be provided pre -notification of the application, but can make comments about whether the proposal is in the public interest as described by regulation. AGCO has recommended that municipalities identify a key senior staff lead for proposed cannabis store notices from AGCO. This key contact should be able to gather information from various municipal departments as necessary, provide maps and be able to convey council policy. Steps to be taken by municipalities: • Pass a Municipal Cannabis Retail Policy Statement • Identify key senior staff lead • Request health unit support if desired • Provide feedback during the 15 -day period related to the three areas outlined by ACCO: 1. public health and safety 2. protecting youth and restricting their access to cannabis, and 3. preventing illegal activities in relation to cannabis. 18 Page 395 of 445 14.h) Correspondence dated December 20, 2018 from Charles Gardner, Medic... 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C) >,�= N = cn -(B 0 E o�(U U (1) cB.L- - N .0 �� C (6 �' Cu ' N U) N �>- a) O U U) U Oz3 0NZ— OO NC _0 rtV ° -0 U) Cu ° 0 to OCU Q V/) L +t Cu _0 U C j^,— cu UpLa � O -L' � �- cII� 0 , }M �` N 0 (B Cuo Z C cB O /y�\�' Z 0o Z3W^`, /0� CM 4 A♦ W> �V 70 V� OL V — Cu W CU 70 + (U VJ (n 7_ W W Cu (Q O �._ It Q U) � 0_ � �V .- � W CO � > U) � � U 0) �~ (B � � � 0 N 0 to 0 0 0 0 O �+ 0 V) U � U U U U (Q L ° N D n d U 1 N Page 396 of 445 14.h) Correspondence dated December 20, 2018 from Charles Gardner, Medic... 5 W M Page 397 of 445 O N 14.h) Correspondence dated December 20, 2018 from Charles Gardner, Medic... Public Health Guidance for Municipalities on the Implementation of Legalization of Cannabis Part C — Municipal considerations under the Smoke -Free Ontario Act, 2017 and Municipal Act, 2001 A. Requests for Service (including referrals from municipal partners) The health unit's tobacco enforcement team responds to all complaints (including anonymous complaints) and requests for service within seven business days. These include requests for signage, complaints related to smoking or vaping in a prohibited place or area, youth accessing tobacco and vapes in the community, etc. All reports and/or violations are kept confidential. Contact Health Connection for all inquiries and complaints related to the Smoke -Free Ontario Act, 2017: • Call Monday through Friday, between 8:30 a.m. and 4:30 p.m. at 705-721-7520 or 1- 877-721-7520 • Send an email to Health Connection using the online form • Connect by Facebook • Connect by Twitter B. Employer and Proprietor Responsibilities (Notice and Signs) Employers and proprietors must provide notice to all persons of the smoke-free/vape-free areas over which they have control and ensure that a person smoking or vaping in a prohibited area does not remain on the premises. By posting smoke-free/vape-free signs throughout the workplace or public place (including outdoor areas over which they have control) employers and proprietors meet their legal requirements. The expectation for posting of signs is that enough tobacco/e-cigarette signs are posted at areas where smoking and vaping is prohibited (including playgrounds, outdoor sporting areas, entrances and exits to buildings and washrooms, vehicle entrances to smoke-free properties, etc.) to ensure that employees and the public know that they cannot smoke tobacco or cannabis or vape anything there. Smoke-free/vape-free signs are available from the health unit and templates are available online from the Ministry of Health and Long -Term Care. Municipalities can incorporate the provincial template into their signs as long as all aspects are preserved (including size, content and graphics). Metal signs are available for outdoor smoke-free areas including sporting areas and playgrounds. 21 Page 398 of 445 14.h) Correspondence dated December 20, 2018 from Charles Gardner, Medic... C. Enforcement and Fines SMDHU tobacco enforcement officers are responsible for education and enforcement of the Act within all communities in Simcoe Muskoka. These settings include: • enclosed workplaces and public places • restaurants and bars (including premises with patios) • schools and school property • tobacco and e -cigarette vendors (such as variety stores and gas stations) • multi -unit dwellings including apartment buildings and condominiums • hospitals, long-term care facilities and nursing homes • outdoor public playgrounds and publicly -owned sporting areas The fine for smoking or vaping in a prohibited place commences at $305 by ticket and can range up to $1,000 for a first offence or $5,000 for any further offence. D. Municipal by-law considerations for prohibiting smoking and vaping of tobacco and cannabis and vaping of any substance in public places and workplaces not regulated by the Smoke -Free Ontario Act, 2017 The Province of Ontario has moved quickly post -legalization to provide municipalities additional authority to regulate where cannabis can be smoked and vaped. Two provincial Acts provide municipalities the authority to enact smoke-free / vape-free municipal by-laws: a) Smoke -Free Ontario Act, 2017 (SFOA, 2017) enacted on October 17, 2018, specifically allows municipalities to enact more restrictive smoking and vaping by-laws than the provisions contained in the SFOA, 2017 (via section 18). As referenced in the SFOA, 2017 chapter of this guidance document, the new act now includes prohibitions and regulations respecting cannabis and vaping in addition to tobacco regulations. b) Municipal Act, 2001, both generally and specifically provides municipalities the power to enact by-laws prohibiting smoking and vaping in publicly -owned municipal areas. Effective December 6, 2018, an amendment to the Municipal Act, 2001 received royal assent which expanded section 115 of the Act to include the smoking of cannabis and so specifically provides a municipality the authority to control where cannabis is smoked. Smoke-free by-laws remain a vital legislative tool which many municipalities within Simcoe County and the District of Muskoka have kept in place and reinforced in the years since the original Smoke -Free Ontario Act came into effect in 2006. These by-laws have allowed municipal partners to keep beaches, parks and outdoor municipal property smoke free (where the provincial legislation has little or no influence). Some municipalities have also enacted vape- 22 Page 399 of 445 14.h) Correspondence dated December 20, 2018 from Charles Gardner, Medic... free by-laws which have further protected public areas within their communities. Institutional settings in Ontario are also making bold smoke-free / vape-free decisions including a growing number of university and college campuses (in our region Georgian College most recently has made this policy decision). SMDHU has consistently identified and supported smoke-free / vape-free efforts by multi -unit dwellings including apartments, condominiums and social housing in moving towards smoke-free / vape-free policies to protect residents, visitors and employees. With the legalization of cannabis, the health unit has observed an increased willingness and interest by municipalities, institutions and multi -unit housing in adopting smoke-free / vape-free rules and regulations. The legalization of cannabis is an opportune moment to consider creating or amending a smoke-free / vape-free by-law. Adopting or expanding a smoke-free / vape-free by-law is an important consideration for a municipality to positively impact the health of the communities it governs. Based on the evidence, SMDHU encourages municipalities within the health unit to enact smoke-free / vape- free legislation for the following reasons: • Directly contributes to creating a smoke-free / vape-free culture • Reduces the initiation of smoking and vaping among our youth • Reduces the prevalence of tobacco use • Protects the environment • Protects against secondhand smoke and vape • Increases the number of people who quit smoking • Reduces tobacco -related morbidity and mortality, including acute cardiovascular events. In consultation with legal counsel, SMDHU has determined that a smoke-free / vape-free by-law which includes cannabis controls is likely to be upheld by the court on the basis that it is consistent with the underlying purpose and intent of the SFOA, 2017 to restrict the smoking and vaping of cannabis and tobacco, to minimize the harmful effects on the well-being of citizens. Further, a municipality may regulate or prohibit the public smoking and vaping of cannabis (and tobacco) beyond the places identified in the SFOA, 2017 and that such a by-law, rather than frustrate the objective of the SFOA, 2017 promotes its intent. To this end, SMDHU requested that a sample smoke-free / vape-free by-law be developed by its law firm as a reference for our municipal partners. This sample by-law document titled SMDHU draft smoking and vaping by- law can be located in Appendix B. In developing the sample by-law, SMDHU's legal counsel considered the enabling legislation (SFOA, 2017 and the recently amended Municipal Act, 2001) as well as efforts by other municipalities in the province. The list of prohibited places set out in the SFOA, 2017 is not exhaustive of all conceivable public places where a municipality 23 Page 400 of 445 14.h) Correspondence dated December 20, 2018 from Charles Gardner, Medic... may choose to restrict, regulate or prohibit smoking or vaping of tobacco and cannabis and the vaping of any substance. The appended by-law provides sample areas a municipality can control, and therefore, brings under the jurisdiction of municipal enforcement staff. The areas where smoking and vaping is prohibited under the by-law can overlap with SFOA, 2017 prohibited areas further increasing jurisdiction of municipal enforcement staff. A municipality has a range of options when assessing places of use which can be finalized with input from council, staff and residents. When considering implementation of a by-law SMDHU suggests that in addition to regulating smoking of tobacco the municipality also include smoking of cannabis and vaping of any substance. These protections are provided for in the enabling legislation and align the municipality with the three products regulated by the SFOA, 2017 (tobacco, cannabis and vapour products). This recommendation ensures consistency of law enforcement practice, enhances the efforts of SMDHU in enforcing the SFOA, 2017 and diminishes confusion and conflicting direction and understanding by the public. With the recent amendment to the Municipal Act, 2001, a municipality cannot regulate smoking of tobacco or cannabis on a "highway" which has been judicially interpreted to include the entirety of the municipal road allowance including roads, sidewalks and boulevards. The appended by-law does; however, successfully regulate "sidewalks and municipal boulevards, except to the extent the sidewalk or boulevard is located within a road allowance" which includes sidewalks or boulevards outside a municipal allowance, such as adjacent or running through a park, etc. Public transportation vehicles and taxi cabs are subject to the by-law even when on a highway. As part of the legal review, SMDHU requested clarification on the evidentiary ability of a municipality to prove that a product being smoked or vaped is cannabis, and therefore, in contravention of the by-law. SMDHU's legal counsel did not locate a municipal tobacco or cannabis by-law enacted by an Ontario municipality that included an evidentiary provision which gave a witness for the prosecution the same ease of proof as afforded by the SFOA, 2017 (which states under section 34 of its regulation the following: "A court may, in the absence of evidence to the contrary, infer that any substance in question is cannabis from the fact that a witness describes it as cannabis or by a name that is commonly applied to cannabis.") The Municipal Act, 2001 does provide evidential presumptions in the case of certain prosecutions under a by-law, such as with respect to adult entertainment establishments at section 154(4); however, it provides no such presumptions with respect to prosecution under a cannabis or tobacco by-law passed under section 115 of the Municipal Act, 2001. Therefore, a witness for the prosecution testifying in support of a charge laid under a by-law similar to the appended sample by-law would identify how they knew that it was cannabis (from training, prior awareness, an item taken into evidence such as a cannabis joint, etc.) Although the evidentiary provision contained in the SFOA, 2017 cannot be used in a by-law, SMDHU's experience in enforcing smoke-free by-laws points to extremely rare instances of the point being raised, i.e. 24 Page 401 of 445 14.h) Correspondence dated December 20, 2018 from Charles Gardner, Medic... the provincial offences court takes both smoke-free by-laws seriously and officers testifying in support of same at their word. SMDHU intends to provide ongoing consultation and support to municipalities in Simcoe County and the District of Muskoka as council, staff and residents consider smoke-free and vape-free options for their communities. Health unit staff are available for meetings and public consultations as requested. By making the effort to enact these protections at the outset of the legalization of cannabis, each municipality will have more control and ability to influence the societal impacts of cannabis, vaping and tobacco moving forward. SUMMARY The Simcoe Muskoka District Health Unit's evergreen document, The Public Health Guidance for Municipalities on the Implementation of Legalization of Cannabis has been created to support municipalities to take a public health focus during the implementation of cannabis legalization. This focus will assist to insure public safety, engagement in harm reduction activities and advocacy for health promotion for vulnerable community members are considered. The early years of cannabis legalization will be a period of evolution. Over time, cannabis knowledge and evidence will grow, regarding general cannabis use and specific health issues and benefits, enabling public health to provide additional and more specific recommendations. SMDHU will continue during this period of implementation and change to offer local data, research updates and other accurate health information related to cannabis regulation for municipal consideration. Together, Simcoe and Muskoka municipalities and SMDHU can engage in continued efforts to modify individual and community risks for cannabis -related health harms through education, policy and programming. 25 Page 402 of 445 14.h) Correspondence dated December 20, 2018 from Charles Gardner, Medic... APPENDIX A — AMO DRAFT TEMPLATE MUNICIPAL CANNABIS POLICY STATEMENT A DaftTenoffle Munk*W Cannahla Mky 5Wernmd Draft Municipal Policy Statement Template - The template can be used by a municipality that has chosen to allow retail sales of recreational cannabis. Purpose & Vision The purpose of this policy statement is to provide a format for municipal government input to the Alcohol and Gaming Commission of Ontario (AGOD) as well as help prospective recreational cannabis retailers in, their consideration of location of cannabis retail stares in (name of municipality). The AGCO is the provincial authority that licences cannabis retail operators, authorizes cannabis retail locations and licenses senior store staff. Municipal governments have no licensing authority. The AGCO regulates and reviews all aspects of the retail operation including municipal and public input, that the proposed store location is consistentwith the public interest as defined in the regulations. The Municipality of -------- has chosen to allow retail sales of recreational cannabis. The followirkg provides municipal staff with guidance on commenting to AGCO when notice on a specific proposed cannabis retail store site is provided on the site location. Principles For Cannalais Retail Stare Locations: Relationship to Other Appli€able Law: ■ Land Use Planning: The provincial licensing process does not remove the requirement to comply with the zoning by-law and other munkipalplanning documents. The definitions within the municipality's Official Plan and Zoning By-law are applicable to all retail, including cannabis retail stores. Retail sale of €anrnabis from a provincially licensed store is legal and is a permitted use in the retail zones. ■ Municipal Building Inspections: while the licencing of the store operation is the responsibility of the AGCO, the Building Code applies to cannabis retail stare locations. Therefore, where building permit is required, the building inspector will undertake duties as usual. Fire Code compliance is also mandatary. 5 26 Page 403 of 445 14.h) Correspondence dated December 20, 2018 from Charles Gardner, Medic... WWII: Ten*W Munklpal Cannabis Pdlcy SbM mem Forth e purposes of this policy statement, a cannabis retail store shall mean a store licenced by the ACCO. 1. Cannabis Retail Stores and Sensitive activities: In order to help ensure public health and safety, protect youth and reduce illegal safes, retail cannabis stores are discouraged where nearby properties are designed to serve youth including .... The policycan address types of activities whereyouth orthe potential forillegal safes or health risk exist please notethat Ontario Regulation restricts a cannabis retail store from being located within a distance of 150 meters of a public school or most private schools. The municipality cannot adopt a greater distance. The distance buffer would be measured from the property line, if the school fs the primary or only occupant of a building; or the boundary of any space occupied by the school within the building, if the school shares space, like in a mall. This distance buffer would not apply to private schools that hold classes online only, or to First Nation schools located on reserve. The municipal government may want to suggest other youth facilities such as libraries and community centres if appropriate, or other sensitive facilities that serve persons with mental heath or adduction challenges. The policies cannot be so restrictive that it is impossible to locate a store. Nor can the policy state a specific number of shores permitted. It is recommended that should the municipal government choose a separation distance from a sensitive use that it be a number, not a range and that a rationale for this distance be provided. Municipal governments should note that municipal density restrictions on cannabis retail stores are not permitted under the legislation or regulations. However, itis possible that the number of cannabis retail stores in one area could inthe future be considered under the public interest criteria in the regulations and merit comment from the municipal government and community,. 2. Cannabis retail stores should not be permitted in; Any prohibitive statements must be considered through the lens of eliminating illegal activity, public health and safety or protecting youth and the regulatory definition of the public interest. Retail locations, if retail is allowed in a zone other than a commercial zone, such concerns may be noted. How does this prohibition help youthr create a safer environment or limit illegal activity? A municipal government may choose not to have any prohibitions. 6 27 Page 404 of 445 14.h) Correspondence dated December 20, 2018 from Charles Gardner, Medic... AM* Draft Template Munk*W Cannabis Pdky — 3. Attached is a map showing the retail/commercial zones of the municipality and the activitie-� identified in Section 1 above.. A map showing where retail is permitted and the locations of the activities identified in the first section will be very h-elpful to the ACCO. Municipal governments may choose to provide some sample separation distances as concentric rings around the activities such as addiction treatment facilities etc. to provide sample set hacks. The Ministry of Education is working to identify all schools however; municipalities could also provide this information. VA 28 Page 405 of 445 14.h) Correspondence dated December 20, 2018 from Charles Gardner, Medic... APPENDIX B — SMDHU DRAFT MODEL OF SMOKING AND VAPING BY-LAW RAFT MODEL By-law 2018 — A By-law to prohib it the smoking or vaporizing of tobacco or recreational cannabis and vaporizing of any substance in publk places and workplaces in the [name of municipality] WHEREAS Section 8 of the Municipal Act 2001, c. 25, as amended ("3l+funicipa! Act, 2001") provides that the powers of a municipality shall be interpreted broadly so as to confer broad authority on the municipaI"to govem its affairs as it considers appropriate and to enhance the munkipality's ability to respond to municipal issues, and WHEREAS clause 6 of subsection 11;2] of the Muaicipa; &c , 20031 provides that a municipality may pass by-laws in the interest of the health, safety and wellbeing of its residents, and WHEREAS the Council of the Corporation of [name of municipaiity] has the authority to pass a by-law to prohibit or regulate the smoking of tobacco and cannabis in public spaces and workplaces pursuarrt to Section 115(1) of the Munkipol Act 2001, and to define "public place" for purposes of such bylaw; and WHEREAS Section 128 of the Munic poo Act 2001 provides that a municipality may prohibit and regulate with respect to pubik nuisances, including matters that, in the opinion of council are or could become or cause public nuisances; and WHEREAS Section 129 of the Municipal Act 2001, providesthat a local municipality may prohibit and regulate with respect to odours; and WHEREAS subsection 11513] of the Muairipal Act 2001 provides that section 115 of theAct shall. not apply to a highway, and WHEREAS the Council of the Corporation of the [name of municipality] (the "Council") has deemed it desirable for the health, safety and well-being of the residents of the [name of municipality] to prohibit or regulate smoking or vaporizing of tobacco and cannabis and vaporizing of any substance in public places within the [name of municipality] in accordance with the provis io ns of this By -lave and WHEREAS Section 18 of the SrnokE-Free Ontario Act 2017, S.C. 2017, €. 26, Schedule 3, contemplates that where there is a conflict between a provision of this Act and a provision of another Act, a regulation or a m uni€ipal by-law that deals with a matter to which this Act applies, 29 Page 406 of 445 14.h) Correspondence dated December 20, 2018 from Charles Gardner, Medic... the provision that is more restrictive of the matter to which this Act applies prevaitlsr subject to section 19 in the said Act NOW THEREFORE THE COUNCIL ENACTS AS FOLLOWS: 1.0 BY-LAW TITLE 1.1 This By-law maybe cited as the "Tobacco, Cannabis and Vaporizing By-lawr"_ 2.0 DEFINITIONS 2.1 For the purpose of this By-law: (a) "Cannabis" means cannabis as defined in the Carpnob&Aa (Canada); (b) "Municipality" means The Corporation of the [name of municipality]; (c) "Council" means the Council of the Corporation of the [name of municipality]; (d) "Officer" means: (i) A Provin€ia I Offences Officer of the Municipal" or oth er person appointed by -or under the authority of a Municipal by -lave to enforce Municipal by- laws; or (ii) A Police Officer employed bythe police service of the [name of municipality], Dritario Provincial Police or the Royal Canadian Mounted Police. (e) "Community Centre" means a building or enclosed area owned and operated by the Municipality that is used for public recreation, entertainment or cultural purposes; (f) "Health Care Facility' means any building wherein medical, dental, psychological orchiropracti€ services oradvice regardingany illness, disease or Injury, physical or mental, is or may be provided and without limiting the generality of the foregoing, indudes a pharmacy, acommunity health centrertheoffices of doctor, dentist, chiropractor, optometrist, psychologist or any other health care practitioner_ The area so defined indudes the administrative offices, foodservice and eating areas thereof; (g) 'Municipal Building" means any building, facility or structure ownedr leased, controlled or used bythe Municipality for municipal purposesr indudingwithout limitation municipal offices, transit facilities, bus shelters, community centres, 30 Page 407 of 445 14.h) Correspondence dated December 20, 2018 from Charles Gardner, Medic... lihrariesr indoor swimming pools, arenasr museums, art galleries, public washrooms, concession stands, recreational centres, fire halls, ambulance stations and police stations; (h) "Outdoor Recreational Facility" means any area located on municipal property that is designed, designated or delineated for the playingof sports orfor acrK ties, together with any lane, walkway or public parking area leading thereto including but not lim ited to: swim ming pools, splash padsrsoccer fieldsrbaseballdiamondsr tennis courtsr football fieldsr player ben€herr side lines, player warm up areas and spectator areas; (i] "Park" means lands owned by the Municipality that is designed or used for public recreation including, but not limited to, parklands, parkettes, trails, community gardens, sports fieldsr playing fieldsr beaches including any adjacent bodies of water, and includes any lane, walkway or public parking area leading thereto and any spectator or player seating areas, fi] "Playground Area" means any part of an outdoor area fatted with play equipment, including but not limited to slides, swingsr and €limbing equipment, and includes any surrounding natural or man made safety surface of sand, rocks, wood chips, rubber or any similar material that may typically define its border and anytrail or pathway within a nine metre radius of a Playground Area; (kj "Public Place" includes any place to which the public has access as of right or invitation, express or implied, regarding of whether it is owned by a public or prime entity, and also includes any motor vehicle located in a public place or in any place open to public view whether or not such vehicle is in motion; (I) "'Vaporizing" means: (i) to inhale and exhale the vapour produced by an Electroni€ Cigarette or similar device containing Cannabis or tobacco or any substance, or (ii) holding or otherwise having control of an Electronic Cigarette that is produ€ing vapour, emissions or aerosol from Cannabis or tobacco or any substance_ (m) "E lectroni€ Cigarette" mea ns a va porizer or inhala nt-type deviser whether call ed an Electronic Cigarette or any other name, that contains a power source and heating element design ed to heat a substance and prod u€e a va you r intended to be inhaled by the user of the device directly through the mouth, whether or not the vapourcontains nicotine_ 31 Page 408 of 445 14.h) Correspondence dated December 20, 2018 from Charles Gardner, Medic... (n) "Use" with respect to Electronic Cigarettes, includes any of the following: 1) 1 nhaling vapour from an Electronic Cigarette_ 2) ExhalingvapourfromanElectronic Cigarette_ 3) Holding an activated Electronic Cigarette_ 3.0 GENERAL PROHIBITIONS 3.1 In addition to the prohibitions set out in the yoke -Free Ontario Act, S.D. 2017, €_26, as amended from time to time, no person shall smoke or vaporize Cannabis or tobacco, or hold or otherwise use lighted Cannabis or tobacco, or use an Electronic Cigarette, or vaporize any substance, in or on any Public Place, including, but not limited to, the following: (a) Municipal Buildings identified in Schedule °'A' or within a 9 metre radius of any public entrance of a Municipal Building; (b) the outdoor grounds of any Municipal Building identified in Schedule "Affi; (c) all Heatth Care Facilities and the outdoor grounds thereof; (d) Parks and natural areas located within the Municipality or within a 20 metre radius of the perimeter of such areas; (e) public and private parking lots; (f) all Outdoor Recreational Facilities or within a 20 metre radius of the perimeter of an Outdoor Recreational Facility; (g) all Playground Areas, or within a 20 metre radius of the perimeter of Playground areas; (h) sidewalks and municipal boulevards, except to the extent the sidewalk or boulevard is located within a road allowance,- (i) llowance;(i) all schools, daycare fa€ilities, and other child care facilities, or within 20 metres of the boundaries of the properties on which these facilities are situated,- a) ituated;a) all retail, commercial and business establishments, including but not limited to shopping malls. 4.0 APPLICABILITY 4.1 This Ry -law does not apply to privately -owned property that is primarily a private dwelling. 4.2 This By-law does not apply to any highway or any portion of a. public road allowance highway_ 4.3 This By-law does not apply to a person who is entitled to possess Cannabis pursuant to a medical document issued pursuant to the Access to Cannobis for A+ e&caf Purposes Reguiadoins, SORf 201ir230 promulgated under the Cowroied crags orad Substances Act fCanoda] S -C_ 19%, c.19, orsuccessor legislation or regulations made thereunder_ 32 Page 409 of 445 14.h) Correspondence dated December 20, 2018 from Charles Gardner, Medic... 5,0 ENFORCEMENT 5.1 The provisions of this By-law may be enforced by an Officer. 5.2 Where any person contravenes any provision of this By-law, an Officer may direct such person to comply with this By-law_ Every person so directed shall comply with such direction without undue delay_ 5.3 Where an Officer has reasonable grounds to believe that a person has contravened any provision of this By-law, the Officer may require the name, address and proof of identity of that person, and the person shall supply that information_ Failure to provide sufficient or any identification shall constitute obstruction of the Officer asset out in section 6.2 of this By -law - 5.0 OFFENCES 6.1 Any person, who contravenes or fails to comply with any provision of this By-law is guilty of an offence and upon conviction is liable to a fine as provided for in the Provinciol C>ffencesAct, R_S.O. 1990, c- P_33, as arnended. 6.2 No person shall hinder or obstruct, or attempt to hinder or obstruct, an Officer who is exercising a power or performing a duty under this By-law. 7,0 CONTINUATION, REPETITION PROHIBITED BY ORDER 7.1 Where a person has been convicted of an offence under this By-law, the court in which the conviction has been entered, and any court of com patent ju risdiction thereafter, m ay, in addition to any penalty imposed on the person convicted, issued an order= (i) prohibitingthe continuation or repetition of the offence by the person convicled; and (ii) requiringthe person convicted tocorrectthe contravention in the manner and within the period that the court considers appropriate. 8.0 ADMINISTRATIVE PENALTIES 9.1 Instead of laying a charge under the Prawirwiaf Offences Act, R_S.O. 1990, c_ P. 33, as amended, for a breach of any provision of this By-law, an Officer may issue an administrative penalty to the person who has contravened this By -law - 9.2 The OfFrcer ha s the discretion to either proceed byway of an administrative Pena Ity or a charge laid under the Provincial OffencesAct, R -S.(). 1990, c. P_ 33. If an administrative 5 33 Page 410 of 445 14.h) Correspondence dated December 20, 2018 from Charles Gardner, Medic... penalty is issued to a person for the breach, no charge shall be laid against that same person for the same breach. 8.3 The amount of the administrative penalty fora breach of a provision of this By-law, issued under this By-law, is fixed as set out in By-law No, [insert number and title of by-law], as amended or any successor by -law - 8.4 A person, who is issued an administrative penalty shall be subject to the procedures as provided for in Ely -law [insert number and title of by-law], as amended or any successor by-law. 8.5 An administrative penalty imposed on a person pursuant to this By-law that is not paid within 15 days after the day it becomes due and payable, constitutes a debt of the person to the Municipality ad may be added to a municipal tax roll and collected in the same manner as municipal taxes. 9.0 PENALTIES 9.1 Every person who is guilty of an offence under this By-law shall be subject to the fol lowing penalties: (a) Upon a first conviction to a fine of not less than $100 and not more than "$500, (b) Upon a second or subsequent conviction for the same offence, to a fine of not less than $500 and not more than $1,WO, (c) Upon conviction for a multiple offence, for each offence included in the multiple offence, to a fine of not less than $100 and not more than $1,000. i [% =1111 I I ii 11*1 O [f] 21101 dal 103 11 i 1 *{ 10.1 Where a fine is in default, the Municipality may proceed with civil enforcement against the person upon whom the fine has been imposed, pu rsuant to the Provincial Offers Act, R.S.O. 1990, c -P.33. 10.2 The Municipality may make a request to the treasurer of a local municipality to add any part of a fine that is in defaultto the tax roll for any property in that local municipality for which all of the registered owners are responsible for paying the fine, and to collect it in; the same manner as municipal taxes_ 11.1 If any provision or part of this By-law is declared by any court or tribunal of competent jurisdiction to be illegal or inoperative, in whole or in part, or inoperative in particular 34 Page 411 of 445 14.h) Correspondence dated December 20, 2018 from Charles Gardner, Medic... circumstances, the validity of this By-Iaw as a whole or any part thereof, other than that part which is declared invalid, shall not be affected and it shall continue to apply in full force and effect to all other circumstances_ 12.0 CONFLICTS 12.1 If any provision of this By-law conflicts with an Act or a regulation or another by-law, the provision that is the most restrictive of the smoking of tobacco or of the smoking of Cannabis, as the case may be, shall prevail. L1.0 INTERPRETATION 11.1 The provisions. of Part VI of the Legisiatian Act 2006, S_O. 2006, c21, Schedule E shall apply to this By -law - 14.0 FORCE AND EFFECT 14.1 This Sy -law comes into force and effect on the day of .2019. Read a first, secondand third time and passed in Open Council on this [nsert number] day of [insert month], 2018_ [insert name] [insert name] Clerk of the Municipality Mayor 7 35 Page 412 of 445 14.h) Correspondence dated December 20, 2018 from Charles Gardner, Medic... SCHEDULE "A - LIST Of MUNICIPAL BUILDINGS 36 Page 413 of 445 14.h) Correspondence dated December 20, 2018 from Charles Gardner, Medic... References 1. Mulroney, Hon. C. Bill 36, Cannabis Statute Law Amendment Act (Cannabis Control Act), 2018 Royal Assent received S.O. 2018 C.12. [Parliamentary bill online]. Toronto: Legislative Assembly of Ontario; 2018 [Updated 2018. Oct 17; Last accessed 2018 Dec 10]. Available from: https://www.ola.org/en/legislative-business/bills/parliament- 42/session-1 /bill -36 2. Ministry of Health and Long -Term Care. Where you can't smoke or vape in Ontario. [Webpage online] Toronto: Government of Ontario; 2018 [Updated 2018 Oct 24; Last accessed 2018 Dec 07]. Available from: nttps://www.ontario.ca/page/where-you-cant- smoke-or-vape-ontario#section-0 3. Government of Ontario. Ontario Cannabis Retail Corporation Act, 2017 S.O. 2017, C. 26, Sched. 2 [Provincial act online]. Toronto: Government of Ontario; 2018 [updated 2018 Nov 16; Last accessed 2018 Dec 10]. Available from: https://www.ontario.ca/laws/statute/l 7o26 4. Association of Municipalities of Ontario. Cannabis Legalization: AMO Update and Long- term Consideration [PowerPoint slides online]. Toronto: Association of Municipalities of Ontario; 2018 [Last accessed 2018 Nov 05]. Available From: https://www.amo.on.ca/AMO-PDFs/Cannabis/COWCannabisDeck.aspx 5. Health Canada. Health Canada Releases Latest Federal Data on Tobacco, Alcohol and Drug Use. Health Canada [Government news release online] Ottawa: Government of Canada; 2018 [Last accessed 2018 Dec 07]. Available from: https://www.canada.ca/en/health-canada/news/2018/10/health-canada-re leases- Iatest- federal -data-on-tobacco-alcohol-and-drug-use --- results-point-to-the-need-for-continued- work-to-help-canadians-lead-he. html 6. Government of Ontario. Cannabis Licence Act, 2018, S.O. 2018, c. 12, Sched. 2 [Provincial act online]. Toronto: Government of Ontario; 2018 [updated 2018 Nov 16; Last accessed 2018 Dec 10]. Available from: https://www.ontario.ca/laws/statute/l8c12 7. Cannabis Retail Regulation Guide: Registrar's Standards for the Private Retail Sale of Cannabis. [Webpage online] Toronto: Alcohol and Gaming Commission of Ontario. [Last accessed 2018 Dec 10]. Available from: https://www.agco.ca/content/registrars- standards-private-retail-sale cannabishttps://www.statcan.gc.ca/eng/blog/cs/cannabis- proximity 8. Association of Municipalities of Ontario. Briefing: Municipal Governments in the Ontario Recreational Cannabis Framework. [Report online]. Toronto: Association of Municipalities of Ontario; 2018 [Last accessed 2018 Dec 10]. Available from: http://www.amo.on.ca/AMO-PDFs/Reports/2018/Briefing-Municipal-Governments-in-the- Ontario-Recr.aspx 9. Association of Municipalities of Ontario. Registrar's Standards for the Private Retail Sale of Cannabis. [Webpage online]. Toronto: Association of Municipalities of Ontario; 2018 [last accessed 2018 Dec 10]. Available from: https://www.agco.ca/content/registrars- standards-private-retail-sale-cannabis?utm medium=email&utm campaign=Cannabis- Regulation--- DEC32018&utm source= Envoke-Cannabis-English 10. Statistics Canada. Cannabis legalization: why proximity matters. [Blog online]. Ottawa: Statistics Canada; 2018. [Last accessed 2018 Dec 10]. Available from: https://www.statcan.gc.ca/enq/blog/cs/can nabis-Proximity 37 Page 414 of 445 14.h) Correspondence dated December 20, 2018 from Charles Gardner, Medic... 11. Association of Municipalities of Ontario. Municipal Cannabis Update: Information to help Municipal Staff Prepare Reports for Councils [Update online]. Toronto: Association of Municipalities of Ontario; 2018 [Last accessed 2018 Dec 07]. Available From: http://www.amo.on.ca/AMO-PDFs/Cannabis/Draft-Template-Municipal-Cannabis-Policy- Statement.aspx 12. Government of Canada. A framework for the legalization and regulation of cannabis in Canada: The final report of the task force on cannabis legalization and regulation. [Government report online]. Ottawa: Health Canada; 2016 [Last accessed 2018 Nov 5]. Available from: http://www.healthycanadians.gc.ca/task-force-mariivana- groupeetude/framework-cadre/alt/framework-cadre-eng. pdf 13. Babor T, Caetano R, Casswell S, Edwards G, Giesbrecht N, Graham K, Grube J, Hill L, Holder H, Homel R, Livingstone M, Osterberg E, Rehm J, Room R, Rossow I. Alcohol no ordinary commodity: Research and public policy (Second ed.). New York, USA: Oxford University Press, 2010. 14. Ontario Agency for Health Protection and Promotion. Smoke -Free Ontario Scientific Advisory Committee. Evidence to Guide Action: Comprehensive Tobacco Control in Ontario, 2016. [Report online]. Toronto, ON: Queen's Printer for Ontario; 2017 [Last accessed 2018 Dec 10]. Available from: https://www.publichealthontario.ca/en/eRepository/SFOSAC%202016 FullReport.pdf\ 15. Middlesex -London Health Unit. Cannabis Retail Outlet Considerations for Middlesex - London Municipalities, 2018. [Emailed Document not for distribution]. London: Middlesex -London Health Unit; 2018. 16. HGR Graham Partners, Legal Opinion re Matters respecting Cannabis Legalization, December 11, 2018 17. Ministry of Finance, Office of the Minister November 20 2018 Letter to Association of Municipalities of Ontario 18. Phone call conversation to the AGCO, December 13, 2018 by M. Kocher 19. Ontario's Cannabis Retail Regulation Landscape by AGCO Infographic 20. Cannabis Licence Act, 2018 Ontario Regulation 49718, Amending O. REG>468/18 December 13, 2018 Additional Materials Reviewed: Health Canada. Health Canada Releases Latest Federal Data on Tobacco, Alcohol and Drug Use. Health Canada [Government news release online] Ottawa: Government of Canada; 2018 [Last accessed 2018 Dec 07]. Available from: https://www.canada.ca/en/health-canada/news/2018/10/health-canada-re leases- Iatest- federal-data-on-tobacco-alcohol-and-drua-use --- results-Doint-to-the-need-for-continued- work-to-help-canadians-lead-he.html Backgrounder: Cannabis Statue Law Amendment Act, 2018. [Webpage online]. Ontario Newsroom, Ministry of the Attorney General. [Last accessed 2018 Dec 10]. Available from https://news.ontario.ca/mag/en/201 8/09/cannabis-statute-law-amendment-act-2018. htm I 38 Page 415 of 445 14.h) Correspondence dated December 20, 2018 from Charles Gardner, Medic... Ontario Establishes Strict Regulation for the Licensing and Operation of Private Cannabis Stores: Tightly -regulated Private Cannabis Retail Store System will Protect Children and Combat the Illegal Market. [Government news release online]. Ontario Newsroom, Ministry of the Attorney General. [Last accessed 2018 Dec 10]. Available from https://news.ontario.ca/mag/en/2018/11 /ontario-establishes-strict-regulations-for-the- Iicensing-and-operation-of-private-cannabis- stores.html? qa=2.174475111.454897258.1544475599-632893026.1542830687 39 Page 416 of 445 14.i) Correspondence dated December 21, 2018 from Vic Fedeli, Minister o... Ministry of Finance Ministere des Finances Office of the Minister Bureau du ministre 711 Floor, Frost Building South 7e etage, Edifice Frost Sud 7 Queen's Park Crescent 7 Queen's Park Crescent Toronto ON M7A 1Y7 Toronto ON M7A 1Y7 Telephone: 416-325-0400 T616phone: 416-325-0400 Facsimile: 416-325-0374 T616copieur:416-325-0374 December 21, 2018 Dear Head of Council: We are writing to provide you with an update on the 2019 Ontario Municipal Partnership Fund (OMPF). Firstly, congratulations on your new office term. Our government knows that one of the first priorities for your new council is setting your 2019 budget. The Association of Municipalities of Ontario (AMO) along with a number of individual municipalities have asked for information about the 2019 OMPF to support budget planning. Like many of my colleagues in the Legislature, as former municipal representatives, we understand the importance of this information. Let me assure you, we are committed to getting you the details of your 2019 OMPF allocation as soon as possible. As outlined in November's 2018 Ontario Economic Outlook and Fiscal Review, our government wants to ensure that the vital services people rely on like health and education are available to individuals and families for generations to come. This is why our top priority is putting the Province's fiscal house in order. As you know, the Province's financial challenge is massive. We inherited a $15 billion deficit and over a third of a trillion dollars in net debt. The previous government was spending more than $40 million more a day than they took in. This is simply unsustainable. This is why we are making every effort to restore fiscal balance to the Province. Ernst and Young, who conducted a line -by -line -review of Ontario's spending, confirmed in its report Managing Transformation ---- A Modernization Action Plan for Ontario that the growth in transfer payments and other provincial supports are key contributors to the province's mounting debt. Getting this spending under control is why we are undertaking a detailed review of all transfer payments, including those to municipalities. We must continue to support municipalities in a way that is sustainable and responsible. To achieve this, we are reviewing the OMPF —which is why details of OMPF allocations will be released later than in past years. .../cont'd Page 417 of 445 14.i) Correspondence dated December 21, 2018 from Vic Fedeli, Minister o... I►A We will be looking to you, our municipal partners, to help us with the challenge that lies ahead — as we look to drive efficiencies and value -for -money in all of our transfer payments, including the OMPF. While we all will be operating within a smaller funding envelope, we want to work with you to return the program to what it was initially intended to do — support the Northern and rural municipalities that need it the most. As part of the OMPF review, we will seek your feedback on how best to renew the program. We will work through AMO and the recently signed joint Memorandum of Understanding (MOU). This agreement is a foundation of our relationship. The AMO MOU table has been an important forum for discussing and receiving your input on financial matters. I also understand that there has been a staff working group that has provided valuable feedback on the OMPF in the past. Ministry officials have been asked to engage with this group early in the New Year. Again, we want to provide you with 2019 OMPF allocations as soon as possible. We are working to complete the review early in 2019. Since coming into office, our government has taken a number of actions to support municipalities. These include introducing legislation to address two critical issues in Ontario's firefighting sector: fairness for professional firefighters and the efficiency of the interest arbitration system. In addition, we have committed to providing municipalities $40 million over two years to help with the implementation costs of recreational cannabis legalization. In addition, if Ontario's portion of the federal excise duty on recreational cannabis over the first two years of legalization exceeds $100 million, the province will provide 50 percent of the surplus only to municipalities that have not opted - out as of January 22, 2019. We are also working to reduce the significant red tape burden municipalities face. These are important initiatives that will make life better for the people of Ontario. We respect our municipal partners, and are committed to working constructively with all local governments to find smarter and more efficient ways to make life better for our communities. Sincerely, Vic Minister of Finance c: The Honourable Steve Clark, Minister, Municipal Affairs and Housing Greg Orencsak, Deputy Minister, Ministry of Finance Laurie LeBlanc, Deputy Minister, Ministry of Municipal Affairs and Housing Jamie McGarvey, President, Association of Municipalities Ontario Page 418 of 445 15.a) Correspondence dated December 6, 2018 from Allan Lafontaine, Manag... . QRILLIA DISTRICT CHAMBER OF COMMERCE 150 Front Street South, www.orillia.com Tei: 705-328-4424 Orillia, Ontario L3V 4S7 info@oriilia.com Fax: 705-327-7841 Mayor Harry Hughes Township of Oro-Medonte 148 Line 7 South Ora-Medonte, ON LOL2E0 Thursday, December 6th, 2018 Dear Mayor Harry Hughes, We would be honoured to have your attendance at our Annual Dinner on Thursday January 24th, 2019 for our Annual Dinner at Fern Resort. We have attached an invitation and would ask that you RSVP by January 10th, 2019 so that we may prepare our list of dignitaries in attendance for the night. We will be introducing incoming President Dean Beers and thanking outgoing President Peggy Foley. It is a great social evening planned, highlighted with Canadian comedic sensation Steve Patterson for your entertainment. We hope you can join us and look forward to a prosperous and successful 2019, All the Allan LV64aine Managing irector Orillia District Chamber of Commerce Page 419 of 445 Allt 4 " - -•r r,�3�-J -'tiJ .i�✓,��A_11 �'�` • L#� 'moi} r • �a� , . LV -. Awl - w ident Dean X em 3nuiteis yza to attend -. ,� +' '. •=� ' ` 729tH 1`jllfZlf'LeJL�.-•.,,�...- �. �0 ;, y IL gem Jqe6o)d . Ar 1p 0*0 ' �.--� J Pmo dav, 24tfi , 209 ; . -` , -.� • . s • FEATURING COMEDIAN: STEVE PATTERSON • ' "If I'd have known he was going to be THAT good, I would have ' cancelled him" - Steve Martin, Comedian � • r up- • • STEVE. PA-ITERSON Ims been a professional headliner since 1991and lilts tape[] rtttntcrorts national television specials in the Irtest decade including ti►ur.Iust for Ltttrghs gaLrs. (lnc c►f such I►crlorutances caused host Steve N'lartirt at'terecards to exclaim "It' I'd It:to c lwoi� n he was going to he 'H IAT gond, I +i oti ld have c:ut- celled him." Patterson was twice named Best Male Stand-up Co- median at the Canadian Comedy awards and most recently has been nominated for the 2015 Canadian Screen Awards as Host on HGTV's I Wrecked My House. Steve's nationally toured and award nominated theater show entitled This is Not Debatable is now available on itunes and his Book of Letters I Didn't Know Where to Send is now available in book stores and Audible. Steve latest role is as a budding producer with his show The Smartass- ociates, making smart people funnier and funny people smarter. rf N' .. D -A, -h ...f. $ 100.00 + HST PER PERSON RSV P TO ADMINC&MILLIA. COM (PAYMENT IS REQUIRED WITH RESERVATION) COCKTAILS -6:00 PM DINNER -7:00 PM x COMPLIMENTARY WINE WILL BE SERVED WITH DINNER x EVENT SPONSORS qM st IM qW Annual �'� _Conservation Wednesday, June 12t", 2019 Corporate Sponsorship Opportunities & Ticket Order Form Photo Courtesy Of Brook Piotrowski 15.b) Correspondence from Lee Hanson, Annual Fund Coordinator, Lake Simc... 13 1 Annuai Conservation E nner Wednesday, June 12th, 2019 Evening Begins at 6 p.m. • Cocktail reception • Open bar all evening • Gourmet hors d'oeuvres and delicious four course meal • Silent and live auction • Raffle prizes • Entertainment Business Attire The Manor Carrying Place Golf and Country Club 16750 Weston Road King, ON, L7B OC7 (416) 410-6680 Hwy 9 Davis Dr Sideroad 19 ■ o 1 a T v N King Rd he 31 st Annual Conservation Dinner is the Lake Simcoe Conservation Foundation's premier fundraising event that supports our vision of a cleaner, healthier Lake Simcoe watershed that will inspire, motivate and enrich us all. It is also one of the most highly anticipated networking events in our watershed with Elected Officials, public and private sector business leaders and community individuals enjoying great food and great company in support of our mission. The 30th Annual Conservation Dinner was our most successful with more than $220,000 raised. Our sincere thanks to the sponsors, guests and volunteers who all contributed to making this our most successful dinner to date. The Conservation Dinner always sells out early, so order your sponsorship, table or ticket soon. You can also support the dinner by donating an auction item. Bring your spouse, partner, friend or colleague and enjoy a great night out! There are three ways to purchase your tickets or sponsorship: 1. To order online click Here or go to www.lakesimcoefoundation.ca, click on Conservation Dinner link on the home page 2. Mail back the Order Form with your contact information and payment 3. Contact Lee Hanson, LSCF Annual Fund Coordinator at I.hanson@lsrca.on.ca 1905-895-1281 X251 Page 422 of 445 15.b) Correspondence from Lee Hanson, Annual Fund Coordinator, Lake Simc... Ticket and Sponsorship Opportunities Ticket Sales Ticket (pp) $200 Table for 8 guests $2,000 • Company name displayed on table signage • Party of more than 8? Add up to two guests @ $200/guest Eco -Champion $3,000 • One table for 8 guests • Company name / logo featured: ► On LSCF website with link to your website ► On sponsor recognition page in evening program ► In audio visual presentation during dinner ► On event signage ► On table signage • Recognition in LSCF Annual Report • Event media coverage • Party of more than 8? Add up to two guests @ $200/guest Environmental Leader $5,000 • One table for 10 guests • Company name / logo featured: ► On LSCF website with link to your website ► On sponsor recognition page in evening program ► In audio visual presentation during dinner ► On event signage ► On table signage • Recognition in LSCF Annual Report • Event media coverage • One quarter page, full colour ad in the evening program Nature Lover $10,000 • One table for 10 guests in a premier location • Company name / logo featured: ► On LSCF website with link to your website ► On sponsor recognition page in evening program ► In audio visual presentation during dinner It, On event signage it, On table signage • Recognition in LSCF Annual Report • Event media coverage • Private Table Hosts • Your company's environmental initiatives profiled in a LSCF e -Newsletter • One half page, full -colour ad in the evening program • Acknowledgement during opening remarks Watershed Hero $15,000 • One table for 10 guests in a premier location • Company name / logo featured: No. On LSCF website with link to your website Watershed Hero $15,000 (Continued) No -On sponsor recognition page in evening program It, In audio visual presentation during dinner No -On event signage No -On table signage • Recognition in LSCF Annual Report • Event media coverage • Private table hosts • Your company's environmental initiatives profiled in a LSCF e -Newsletter • Acknowledgement during opening remarks • One full page, full -colour ad in the evening program Lake Simcoe Steward $20,000 • One table for 10 guests in a premier location • Company name / logo featured: Do- On LSCF website with link to your website No -On sponsor recognition page in evening program It, In audiovisual presentation ►On event signage ►On table signage • Recognition in LSCF Annual Report • Event media coverage • Private table hosts • Your company's environmental initiatives profiled in a LSCF e -Newsletter • One full page, full -colour ad in the front and back pages in the evening program • All dinner material prominently show your logo and sponsorship level. (ie: Order Form, Program, Welcome Sign, Website, e -newsletters, etc) • Opportunity to address guests at the dinner Watershed For Life Evening Sponsorship Opportunities • Acknowledgement in all event electronic and print publications • Name/logo placed on/at the item sponsored Cocktail Sponsor $1,000 Wine Sponsor* $2,000 Entertainment Sponsor $1,000 Live Auction Sponsor** $1,500 Silent Auction Sponsor*** $1,500 Evening Sponsor $500 Raffle Sponsor $1,000 Centrepiece Sponsor* $2,000 Ticket Sponsor**** $2,000 Silent / Live Auction Items priceless! In -Kind Donations priceless! *Name/logo placed on all tables **Name/Logo Recognition in Program and during the Live Auction ***Name/Logo Recognition in Program, and Bid Sheets ***'Name/Logo printed on every ticket Page 423 of 445 15.b) Correspondence from Lee Hanson, Annual Fund Coordinator, Lake Simc... Thank You To Our 2018 Sponsors Lake Simcoe Steward Sponsor: $20,000 MIGROU T. Watershed Hero: $15,000 J GERANIUM h NIUMrN ground up FR/IDA�Y/% HARB OUR - Nature Lover Sponsor: $10,000 Shining Hill Barrie Colts LIVE BRIGHTER Community Fund Environmental Leader: $5,000 ]oAMiaND R N ACRNi. S Brookfield RAIL : , ..... i BUILDING Bli'1 Resid "1'CR HOMES TACC® ?? a.a also,=ue Eco -Champion $3,000 SAMUEL SARICK LIMITED GFO 1 M 0 R P H I x • EASTWOOD DEVELOPNSNTS INC. { &4NBRIDGE j(% MAGNA 10 BEACON Life Takes Energy BURNsiDE ENVIRONMENTAL M— SCHAEFFERS a.m. candaras associates inc. �> TRICAP North Gate Farms °I ° ena Qp1f SCsconsulting ofJ ��NsUITING IN INfla, Y group Itd RICEEMERY xx % � � TM IG GUT GROUP INVESTMENTS ner ilfe au. [annruaionP�ellry Watershed For Life Evening Sponsors Aquafor Beech S H n R E P L A N limReC KLM r A PARSONS NGIVEN PLANNING PARTNERS INC, g C0� CON TRIUCTION M.A.M. S S g Group Inc. group ltd TURF CARE _ Gift -In -Kind Sponsor Lakesimoe Media Sponsor STARME®LAND Livings INE Lake Simcoe 120 Bayview Parkway Newmarket, Ontario, Canada L3X 3W3 1905-895-1281 Conservation Foundation foundation@Isrca.on.ca I www.lakesimcoefoundation.ca Page 424 of 445 15.b) Cors onOdnsOrsL�eiHanan ry�ICr�i_e�rdinator, Lake Simc... np a K Order Form To order your tickets and/or sponsorship online click Here Fill in the form online, save and email to I.hanson@lsrca.on.ca Return Form with cheque or credit card payment to: Lake Simcoe Conservation Foundation Attn: Judy Milner - 120 Bayview Parkway, Newmarket, ON L3Y 3W3 Name: E-mail: Address: City: Province: Postal Code: Telephone: ( ) I would like to order (#) at $200 each and enclose $ I would like to order at $2,000 each and enclose I cannot attend, but enclosed is a donation of I would like to donate an auction item I would like to sponsor at level and enclose $ OVISA OMC OAMEX OCheque Card #: Expiry: Sig tickets tables 0 Lake Simcoe Being a charitable event, Conservation there will be no refunds. Foundation Guest Names (Seating up to 10 per table) • If you are unable to fill your table, and would like to donate the seat(s), please advise as we always have more people who'd like to attend and not enough seating. • Help us keep you and your guests up to date about the dinner by providing us with email address of your guests. Guest Name: Email Address: Dietary Needs: Guest Name: Email Address: Dietary Needs: Guest Name: Email Address: Dietary Needs: Guest Name: Email Address: Dietary Needs: Guest Name: Email Address: Dietary Needs: Guest Name: Email Address: Dietary Needs: Guest Name: Email Address: Dietary Needs: Guest Name: Email Address: Dietary Needs: Guest Name: Email Address: Dietary Needs: Guest Name: Email Address: Dietary Needs: Page 425 of 445 15.c) Correspondence dated December 31, 2018 from Ruth F in re: Road... EIV .., D i =v ��. Mayor and Council, Township of Oro-Medonte , 148 Line 7 South, Oro-Medonte, Ontario ,LOL 2E0 Ruth Fountain, 138 Line 15 South, Oro-Medonte,Ontario L3V $H9 Re Road Condition. Dec.31,2018 I have a concern which 1 am bringing to your attention . JAN 6 2 2019 The Ridge Road just west of line 13 has a deep ravine on the south side of the road. There is a guard rail but is not a continuous rail structure . I feel this as dangerous as the opening is at a curve in the road. Additionally in the dark it is not visible . Also in the winter when the road is icy it would be hazardous as someone could go over the deep bank. Please investigate and advice me of your assessment and proposed repair plan. Yours truly Ruth ountain Page 426 of 445 TOWNSHIP 2 KgV, ppp; WTJjN , p , r T lop -Ak Mi. YX Ta" '�r4.�pr'' f �A ?J� i .'. ax�lm IN ;f irk% Igma N V. 81 ;� { '64 O& AI�Wt �0 �� '•�yt�f9lf4� � � • �i��+�/r� ��}` .r[jq : r;a„l��YY r•*,�, Kik i d�71 f mat: 1 > �„S7�✓�w►' J�l'�'I1M.yt r$ tT ; Cr,✓ � 14+ •'+�ffi i ; r to i' P A� tlhafH •�`rrl`�p"`j`�1l :"¢q9;" II'1'�'•�'y�.„r4/',�� '�� r�Y � J• art ��a:n. _ � . Oak,,"1 y'lirANK .p ►�-wtR� tii� "�i1c�+1F ��/ti �,s {�1 r 3 '1 FIs "'t"� ti I Y eta ,� 11f', rd ��, �p d,.�� .w trr✓f4� a 4Y1e"r "• t y, ppp�� y } I Vh,�F, 'fir. ;�' �Sitr �!� �� r �7 , .� ��et` 1�1'✓� •...'� � - RIC 0 44 Aram, 1. I }y0 f 4 I � � I r i�ry r• e,'��1 Ik .Mjl s S ri r I elf ri Y I+ IMr n' I S i y 15.d) Correspondence CRIME Muskoka coe Dufferin Muskoka STOJDF[ERS 1-800-222-8477 Thursday, January 3, 2019 Mayor Harry Hughes 148 Line 7 South, Box 100 Oro, ON LOL 2X0 RE: January is "Crime Stoppers Month" dated January 3, 2019 from Harry Patterson, Preside... 20 Rose Street Barrie, Ontario L4M 2T2 Dear Mayor Hughes and Members of Council, Administration: (705) 726-2237 1-800-567-2043 Fax: (705) 726-3067 E-mail: crimestoppersofs.d.m.@csolve.net We need your assistance in our continuing effort to promote Crime Stoppers in your community and it would be greatly appreciated if you would recognize CRIME STOPPERS by presenting a motion to declare or proclaim January as "Crime Stoppers Month". CRIME STOPPERS, of Simcoe-Dufferin-Muskoka was established on January, 12, 1987 and became incorporated as a non-profit charitable organization on February 11, 1987. The program is operated by a volunteer Board of Directors, who oversees all phases of the program; CRIME STOPPERS is not a Police program nor funded by the provincial or federal government or from police agencies. The program is operated solely with monies generously donated from the private sector, businesses or raised through fundraising efforts of the volunteer Board of Directors and committee volunteers; CRIME STOPPERS is a program that benefits everyone in the community and in 2005 Crime Stoppers International was recognized by the United Nations as a global force in the fight against crime and terrorism; CRIME STOPPERS mandate is to assist the Police in solving crimes thereby making our communities and schools safer. Through the media, the public is encouraged to call a province wide toll free number 1-800-222- 8477 with any information about a crime that has occurred or is about to occur. If the information provided solves or prevents a crime, the anonymous caller is eligible for a cash reward. Anonymous calls to CRIME STOPPERS of Simcoe-Dufferin-Muskoka have assisted the Police and other investigative agencies in making 4,565 arrests, recovering stolen property valued at over $12 million and seizing over $70 million in illegal drugs. For this information, Crime Stoppers has approved $370,797 in cash rewards. Thank you for your support, Harry Patterson President Page 430 of 445 15.d) Correspondence CRIME Muskoka coe Dufferin Muskoka STOJDF[ERS 1-800-222-8477 Thursday, January 3, 2019 Township of Oro-Medonte 148 Line 7 South, Box 100 Oro, ON LOL 2X0 RE: January Crime Stoppers Flag Raising Dear Mayor Harry Hughes dated January 3, 2019 from Harry Patterson, Preside... 20 Rose Street Barrie, Ontario L4M 2T2 Administration: (705) 726-2237 1-800-567-2043 Fax: (705) 726-3067 E-mail: crimestoppersofs.d.m.@csolve.net Crime Stoppers of Simcoe-Dufferin-Muskoka would like to make a request to have our Crime Stoppers flag raised during Crime Stoppers month in January 2019. We would appreciate your consideration in flying the Crime Stoppers flag during the month of January and would be honoured if you would attend and raise the flag with our local board and committee members. Please provide us with a date in January that would be most convenient for the Township of Oro Medonte and yourself to raise our flag so that we may notify the media accordingly. As Crime Stoppers is a civilian, non-profit charitable organization that brings together in a cooperative relationship the police services of a community, the media and members of the community in the fight against crime. Since Crime Stoppers is not a police program, it is important for our organization to provide as many awareness events possible to provide this information to the public and we would greatly appreciate your assistance. Thank you in advance for your consideration in attending this event. Kind regards, Angie Shiner Office Manager, Crime Stoppers of Simcoe Dufferin Muskoka Page 431 of 445 17.a) By -Law No. 2019-003: A By -Law to Amend By -Law, 2018-044, "A By-law... The Corporation of the Township of Oro-Medonte By -Law No. 2019-003 A By -Law to Amend By -Law, 2018-044, "A By-law of The Corporation of the Township of Oro-Medonte to Provide for the Imposition of Fees or Charges" (Fees and Charges By-law) Whereas Part X11, Section 391(1) of the Municipal Act, 2001, S.O. 2001, c. 25, as amended, authorizes a municipality to impose fees or charges on persons, for services or activities provided or done by or on behalf of it; for costs payable by it for services or activities provided or done by or on behalf of any other municipality or local board; and for the use of its property including property under its control; And Whereas Council of the Township of Oro-Medonte did, on the 25th day of April, 2018, enact By-law No. 2018-044 to provide for the imposition of fees or charges; And Whereas under the authority of the Building Code Act, Section 7.(6), S.O. 1992, c.23 as amended, it has been confirmed that a public meeting is not required for the proposed amendments to the Fees and Charges By -Law. And Whereas Council deems it necessary to amend Schedule "B", Building of By -Law No. 2018-044; Now Therefore the Council of the Township of Oro-Medonte hereby enacts as follows: 1. That Schedule "B" to By -Law No. 2018-044 - Building be deleted in its entirety and replaced by Appendix "A" — entitled "Schedule "B" to By-law No. 2018-044 — Building" attached hereto and formatting part of this by-law; 2. That this by-law shall take effect on January 14, 2019. It A Vr "4% By -Law Read a First, Second and Third time, and Passed this 9th day of January, 2019. The Corporation of the Township of Oro-Medonte _11W 4 Is Mayor, H.S. Hughe Clerk, Karen Way Page 432 pag 4Tof 5 17.a) By -Law N0. 2019 -Op edules.-.4WO -Law, 2018-044, "A By-law y-LWo_... Building Calculation of Permit Fees Permit fees shall be calculated based on the formula given below, unless otherwise specified in the schedule. The minimum fee for a permit shall be $250.00 unless specifically stated as a flat rate. Any fee not determined in the following is determined at the discretion of the Chief Building Official. Permit Fee = Service Index (SI) x Total gross floor area (A) Note: Gross floor area (A) is measured to the outer face of exterior walls and to the centre of fire walls. 2. Permit Fees Building Classification & Construction Service Index (SI) $/ft2 2.1 Non Residential Occupancies Group A Group B (Assembly occupancies) (Care occupancies) Churches, Schools, Detention, Nursing homes, Arenas, etc. Group homes, Hospitals, etc. a) New Construction 1.01 b) Renovation / Alteration to the above 0.45 c) Accessory Buildings to the above 0.61 Group D Group E (Business & Personal (Mercantile) Services)Retail Stores, Offices, Hair Salons, Supermarkets, Banks, etc. Restaurants up to 30 seats, etc. a) New Construction 1.01 b) Renovation / Alteration to the above 0.45 c) Accessory Buildings to the above 0.61 Group F 111k 1% (Industrial Occupancies) Warehouses, Manufacturing, etc. a) New Construction 0.91 b) Renovation / Alteration to the above 0.45 c) Accessory Buildings to the above 0.61 d) Fire Code Retrofit as a result of Fire Department inspection Minor — as determined by CBO Minimum Fee Major — as determined by CBO 0.45 of floor area affected Agricultural Storage Buildings (Maximum $ 800.00) 0.25 Pole barn, Coverall style building, etc. Agricultural Barns, Riding Arenas, Viewing areas, Agricultural Processing Buildings 0.45 Greenhouse (Maximum $800) 0.25 Greenhouse Subject to Site Plan Control 0.45 Page 433 pag 45of 5 17.a) By -Law No. 2019-003: A By -Law to Amend By -Law, 2018-044, "A By-law... 2.2 Residential Occupancies Flat Rate Group C $ 300.00 (Residential Occupancies) a) New Construction - gross floor area 1.58 b) Renovation/Alteration/finishing basement 0.46 c) Convert existing garage to habitable space 0.46 d) Accessory Building / Garage 0.46 e) Decks, covered porches, balconies $ 150.00 i) As part of the original dwelling permit — Less than Included in dwelling 108 sq.ft. permit fee ii) As part of the original dwelling permit — Over 108 $ 250.00 each sq.ft. $ 250.00 each iii) Separate permit (not part of original dwelling permit) f) Solid fuel burning appliance (woodstove, pellet stove, Minimum fee fireplace, etc.) 2.3 Other Miscellaneous Work Flat Rate Portable Buildings (School portables, sales office or $ 300.00 portables used as accessory buildings, etc.) Tents (short term for special events or a summer season) Up to 2,420 ftz aggregate area Minimum fee Over 2,420 ftz aggregate area $ 300.00 Demolition $ 150.00 Demolition - Engineered $ 300.00 Change of Use (No construction proposed) Minimum fee Designated structures under Div A 1.3.1.1. $ 300.00 Retaining walls Signs under Div B 3.15 Solar Collector on a building >5M2 total area Wind Turbine >3kW� Outdoor pool, public spa under Div B 3.11 & 3.12 etc. Plumbing, over 6 Fixtures Minimum fee Plumbing, 0-6 Fixtures %%N40 $ 75.00 2.4 Sewage System INK Flat Rate Septic Size Verification , $ 100.00 Sewage System Permit/New or Replacement (Class 2, $ 525.00 3, or 4) Septic Tank Replacement/Holding Tank Replacement $ 200.00 Page 434 page 45 - - 17.a) By -Law No. 2019-003: A By -Law to Amend By -Law, 2018-044, "A By-law... 2.5 Miscellaneous Flat Rate 2.6 3. 3.1 Transfer Permit (to new owner) $ 75.00 Re -inspection Fee $ 75.00 Certified Model Home Review (Non-refundable) $ 200.00 per model L.L.B.O. inspection & letters for occupant loads $ 100.00 Permit Revision (in addition to applicable permit fees $ 75.00 and review rate) Review rate (Building Officials) $ 90.00 per hour File Search $ 50.00 No charge for current homeowners making simple requests *defined by CBO Annual file maintenance fee $ 100.00 Note: Applicable on permits not granted a final after three (3) years subsequent to permit issuance. Lot Grading — Initial/First Review Each Subsequent review Alternative Solutions Examination Fee Septic Maintenance Program "' On -Site Sewage System Maintenance Program (O. Reg 315/10) Administration Fee Inspection Fee Refund of Permit Fees $ 250.00 $ 150.00 $ 500.00 (base fee) plus $ 90.00/hour of review time $ 55.00` $ 90.00 Pursuant to this by-law, the portion of the total calculated permit fees that may be refunded shall be a percentage of the total fees payable under this by-law, calculated as follows in regard to functions undertaken by the municipality: a) 75% if only administrative functions have been performed; b) 50% if administrative and plans examination functions have been performed; c) 25% if the permit has been issued and no field inspections have been performed subsequent to permit issuance; or d) 0% if any field inspections have been performed subsequent to permit issuance. However, a minimum of $ 250.00 will be retained. 3.2 The permit fee shall be returned to the person named on the fee receipt, unless such person advises the Chief Building Official, in writing and prior to release of the refund, of a change in name, in which case the refund shall be returned to the person then authorized to receive it. When only the minimum fee has been collected/submitted, no refund will be processed. Page 435 page 45 , - 17.a) By -Law No. 2019-003: A By -Law to Amend By -Law, 2018-044, "A By-law... 4. Deposits & Securities 4.1 Lot Grading Deposit $ 1,000.00 Applicable for new construction as required by Township policies & procedures. Refundable upon satisfactory inspection minus any applicable charges. 4.2 Conditional Permit Security As requested and issued by the Chief Building Official, to be paid in addition to applicable permit fees. For dwelling less than or equal to 3000 sq.ft (main floor) $ 5,000.00 For dwelling greater than 3001 sq.ft. (main floor) $10,000.00 For non-residential construction a letter is to be provided to the Chief Building Official from the Architect responsible for the project outlining the estimated cost in restoring the site to its original state. The amount deemed shall be the amount of the security deposit required in the form of a letter of credit. For all residential and non-residential projects, if the Chief Building Official determines that the subject construction has not been removed or the lands have not been restored to its original state, the letter of credit may be drawn upon in full or in part to restore the lands. Should the Township incur additional costs, the Township shall have a lien on the lands for such amount. 5. Notes 5.1 Total fee is payable upon receipt of completed application. 5.2 Where a person is found to have commenced construction or demolition of a building without a permit having been issued, the permit fee shall be doubled, minimum fee of $250.00 in addition to required fees will be applied to cover the cost of administration and enforcement. 5.3 Compassion fee - Permit fees for a rebuild due to fire (fire restoration or a new build same size) will be charged at 50% of the determined fees, but not less than the minimum fee. Additional new build beyond the original structure size will be charged at full permit fees as noted above. 5.4 That Schedule B shall be adjusted without amendment to this By-law annually on January 1St each year, commencing January 2019, in accordance with the most recent twelve month charge in Statistics Canada Quarterly, Construction Price Statistics when such statistic represents an increase. Fees shall be rounded to the closest cent. Cost Recovery Where a building investigation results in the issuance of an Order under the Act the property owner or any other person responsible for the action, shall pay fees in accordance with the most recent fee schedule. Where an Order is issued under the Act and where the named achieved eventual compliance with the Order, the Township may choose not to prosecute the named, if satisfactory settlement is reached. 7. Additional Costs When the Township, or another municipal, provincial, or federal agency/entity on the Township's behalf, takes actions or pays money to rectify failures, by-law infractions or situations created by, or on behalf of a person, including but not limited to non-compliance with the terms of any agreement, or permit, or license, such person shall be responsible for all costs paid or payable by the Township including the cost of staff time, equipment expenses and other expenses incurred by the Township. The person shall be invoiced for all costs. The minimum invoice shall not be for less than three (3) hours of time or $ 1,000.00. Page 436 page 45ot - 17.b) By -Law No. 2019-004: A By-law to provide for an interim tax levy a... The Corporation of the Township of Oro-Medonte By -Law No. 2019-004 A By-law to provide for an interim tax levy and to provide for the payment of taxes and to provide for penalty and interest Whereas Section 317(1) of the Municipal Act, 2001, S.O. 2001, c.25 as amended, provides that the Council of a local municipality may before the adoption of the estimates for the year pass a by-law levying amounts on the assessment of property in the local municipality rateable for local municipality purposes; And Whereas Section 317(3) of the Municipal Act, 2001, S.O. 2001, c.25 as amended, provides that the amount levied on a property shall not exceed 50% (percent) of the total amount of taxes for municipal and school purposes levied on the property for the previous year; And Whereas the Council of the Corporation of the Township of Oro-Medonte deems it expedient to enact such a by-law; Now Therefore the Council of the Corporation of the Township of Oro-Medonte enacts as follows: 1. There shall be levied and collected upon all properties having rateable assessment in the Corporation of the Township of Oro-Medonte an amount of 50% of the total amount of taxes for municipal and school purposes levied on the property for the previous year. 2. The said interim tax levy shall be due and payable in two equal installments on or before Thursday February 28th, 2019 and Tuesday April 30th, 2019. 3. The Treasurer is hereby authorized to mail or cause to be mailed the notice 44 " of taxes due to the address of the residence or place of business of the person to whom such notice is required to be given as shown on the latest revised Assessment Roll. 4. A penalty for non-payment of taxes shall be imposed not exceeding 1 '/4% on the first day of default, and on the first day of each calendar month thereafter during the year 2019, until taxes are paid. 5. That there be added an interest charge of 1 '/4% on the first day of each month on any outstanding tax arrears from the 31St day of December in the year in which the taxes were levied until the taxes are paid. 6. Taxes are payable at the Township of Oro-Medonte Administration Office or at most financial institutions which accept and process payments on behalf of customers, with the onus on the financial institution to remit payments on time. 7. That the Treasurer be authorized to accept part payment from time to time on account of any taxes due and to give a receipt for such part payment, provided that acceptance of any such payment shall not affect the collection of any penalty or interest or any other levies, rates, charges or collections imposed, collectable and due in respect to any non-payment. 8. That By-law No. 2018-003 is hereby repealed. Page 437 of 445 17.b) By -Law No. 2019-004: A By-law to provide for an interim tax levy a... That this by-law comes into force and takes effect on and from the date of the final passing. By-law read a First, Second and Third time and passed, this 9th day of January, 2019. The Corporation of the Township of Oro-Medonte Mayor, H.S. Hughes Clerk, Karen Way Page 438 of 445 17.c) By -Law No. 2019-005, A By-law to Provide for Remuneration and Expe... The Corporation of the Township of Oro-Medonte By-law No. 2019-005 A By-law to Provide for Remuneration and Expenses for Members of Council and Council's Appointees to Local Boards and Committees/Technical Support Groups, and Expenses for Employees, and to Repeal By-law Nos. 2015-092, 2015-124, 2016-101, 2016-173, 2017-085 and 2018-060 (Remuneration and Expenses By-law) Whereas Section 283(1) of the Municipal Act, 2001, S. 0. 2001, c. 25, as amended, provides that a municipality may pay any part of the remuneration and expenses of the members of any local board of the municipality and of the officers and employees of the local board. And Whereas Section 283(2) of the Municipal Act, 2001, S. 0. 2001, c. 25, as amended, provides that, despite any Act, a municipality may only pay the expenses of the members of its council or of a local board of the municipality and of the officers and employees of the municipality or local board if the expenses are of those persons in their capacity as members, officers or employees and if, (a) the expenses are actually incurred; or (b) the expenses are, in lieu of the expenses actually incurred, a reasonable estimate, in the opinion of the council or local board, of the actual expenses that would be incurred. And Whereas Section 283(7) of the Municipal Act, 2001, S. 0. 2001, c. 25, as amended, provides that, on or after December 1, 2003, a council shall review a by-law under subsection (5) at a public meeting at least once during the four-year period corresponding to the term of office of its members after a regular election. And Whereas Council deems it expedient to pass a By-law to provide for the remuneration and expenses of Members of Council and Council's Appointees to Local Boards and Committees/Technical Support Groups and for expenses for employees; Now Therefore the Council of the Township of Oro-Medonte hereby enacts as follows: That Schedules "A", "B" and "C" attached hereto form part of this By-law. That By -Law Nos. 2015-092, 2015-124, 2016-101, 2016-173, 2017-085 and 2018-060 are hereby repealed. This by-law shall take effect on January 1, 2019. By-law read a First, Second and Third time, and Passed this 9th day of January, 2019. The Corporation of the Township of Oro-Medonte Mayor, H.S. Hughes Clerk, Karen Way Page 439 of 445 17.c) By -Law No. 2019-005: A By-law to Provide for Remuneration and Expe... Schedule "A" to By-law No. 2019-005 Remuneration of Council Members 1. The annual remuneration for Members of Council for 2019 shall be: Mayor $ 44,945 Deputy Mayor $ 31,790 Councillors $ 25,822 2. That the annual remuneration for Members of Council shall be the cost of living adjustment provided to bargaining unit excluded staff for the current year. 3. Members of Council shall receive, in addition to their annual remuneration, per diem payments as follows: • $ 80.00 for each half day or evening meeting • $ 160.00 for each full day meeting Where a Member of Council attends multiple meetings on the same day, which are eligible for per diem payments, the Member of Council shall be entitled to a single per diem not to exceed the full day meeting per diem identified above. 4. The per diem stipulated in Section 3 shall exclude the following: 4.1 Attendance at regularly scheduled Council/Council Committee Meetings, as defined in Regular Meeting Schedule of the Procedural By-law 4.1.1 Regularly scheduled Council/Council Committee Meetings include: i) Council Meetings ii) Development Services 4.2 Attendance at a function for the purpose of presenting Congratulatory Certificates on behalf of the Township; and 4.3 Attendance at special functions/events where the Township has purchased a ticket for the Member, such as Awards Dinners, etc. 5. The per diem stipulated in Section 3 shall apply to the following: 5.1 Attendance at Special meetings of Council, as defined in the Procedural By-law; 5.2 Attendance at Public Meetings/Public Information Sessions, as defined in the Procedural By-law, when such meetings are conducted as a separate meeting on a designated day; 5.3 Attendance at meetings of Committees, local boards, or special Ad -Hoc committees to which the Member of Council has been appointed by resolution of Council, unless specified otherwise in a resolution of Council. No per diem or mileage shall be provided where the appointed member receives compensation from the external body. 5.3.1 Committees and local boards include: i) Joint Accessibility Advisory Committee ii) Heritage Committee iii) Human Resources Committee iv) Barrie Area Physician Recruitment v) County Council Alternate vi) Lake Simcoe Region Conservation Authority vii) Lake Simcoe Region Airport viii) Nottawasaga Valley Conservation Authority xi) Orillia & Area Physician Recruitment x) Orillia Chamber of Commerce xi) Oro-Medonte Chamber of Commerce xii) Severn Sound Environmental Association Page 440 of 445 17.c) By -Law No. 2019-005: A By-law to Provide for Remuneration and Expe... xiii) Sustainable Severn Sound xiv) Top Aggregate Producing Municipalities of Ontario xv) Orillia Public Library Board 5.4 Attendance at conferences, conventions and seminars as authorized by resolution of Council; 5.5 Attendance by the Mayor, and/or his/her designate(s) including the Mayor in his/her capacity as ex -officio, and/or his/her designate(s), in an ex -officio capacity and Members of Council, at meetings required for a specific purpose relative to municipal business and at business functions as representatives of the Municipality, as authorized by resolution of Council. Page 441 of 445 17.c) By -Law No. 2019-005: A By-law to Provide for Remuneration and Expe... Schedule "B" to By-law No. 2019-005 Remuneration of Public Members of Local Boards & Committees 1. The Public Members of the: • Heritage Committee shall receive per diem payments as follows: • $ 80.00 for each half day or evening meeting • $ 160.00 for each full day meeting 2. The per diem stipulated in Sections 1 and 2 of this Schedule shall apply to the following: 2.1. Attendance at meetings of the local board or committee; 2.2. Attendance at conferences, conventions and seminars as authorized by resolution of Council; 4W 1411k 2.3. Attendance at meetings required for a specific purpose relative to municipal business and authorized by resolution of Council. 3. The above per diems, including per -kilometer payments, shall be paid on a semi- annual basis, upon submission of a statement approved by the respective Senior Manager. Page 442 of 445 17.c) By -Law No. 2019-005: A By-law to Provide for Remuneration and Expe... Schedule "C" to By-law No. 2019-005 Expenses for Members of Council, Council's Appointees to Local Boards and Committees/Technical Support Groups and Employees Per Kilometer Payments 1.1 Effective July 1, 2018, the municipality shall compensate Members of Council, Council's Appointees to Local Boards & Committees/Technical Support Groups and Employees at the rate of $0.50 per kilometer for the use of non -township owned vehicles. 1.1.1 That the per kilometer rate will be adjusted on July 1St each year to the Canada Revenue Agency (CRA) rate for Ontario. 1.2 Members of Council shall receive a per -kilometer payment as outlined further in this section: 1.2.1 Members of Council shall receive a per -kilometer payment for travel from their residence and back to attend meetings, conferences, conventions and seminars stipulated in Section 3 of Schedule "C", upon submission of Meeting and Mileage Expense Statements. 1.3 Per kilometer payments as defined in this section will be charged against the individual Council Members' annual Constituent Support and Professional Development (CSPD) allocation as outlined in Section 4 of Schedule "C". 1.4 Members of local boards & committees shall receive a per -kilometer payment for travel from their residence and back to attend meetings, conferences, conventions and seminars stipulated in Section 3 of Schedule B" . Vk Mehl Nb 1.5 Township employees shall receive a per -kilometer payment for each kilometer driven in a non -township owned vehicle while on Township business. Luncheon & Dinner Meetings 2.1 The municipality shall be responsible for the cost of Council or Committee luncheon/dinner meetings when such meetings are called by Council or the Committee concerned. 2.2 Council members and Senior Staff shall have the discretion to invite visitors for lunch or dinner in connection with Township business and such expense shall be borne by the Township. 3. Conferences, Conventions, Seminars and Meetings Attendance at conferences, conventions, seminars and meetings for Members of Council shall be pre -authorized by Council resolution or in accordance with Township policy. 3.1 The following expenses shall be paid upon submission of receipts i) Hotel/Motel accommodation - actual cost ii) Parking - actual cost iii) Registration - actual cost iv) Meals and incidental expenses - actual cost 3.2 Costs associated with conferences, conventions, seminars and meetings will be charged against the individual Council Members' annual Constituent Support and Professional Development (CSPD) allowance as outlined in Section 4 of Schedule C. Page 443 of 445 17.c) By -Law No. 2019-005: A By-law to Provide for Remuneration and Expe... 4. Council Expense Allocation: The approved annual budget will include an annual allowance of $4,500 for each Member of Council to cover the cost of Constituent Support and Professional Development (CSPD) expenses. 4.1 Eligible expenses include but are not limited to: i) Conferences and seminars as defined in Section 3 of Schedule "C" ii) Mobile devices in accordance with the current information technology mobile device policy. While engaged in Municipal business, Council Members shall arrange an appropriate out of country mobile device plan in order to avoid excessive roaming charges. iii) Promotional material related to Township Business iv) Subscriptions related to Township Business or municipalities in general v) Parking related expenses save and except parking fines. vi) Expenses related to Constituent & ward meetings vii) Social Events and Banquets viii) Mileage Reimbursement as defined in Section 1 of Schedule "C". 4.2 Ineligible expenses include but are not limited to: i) Additional accommodation for days outside of a formal Conference and/or seminar ii) Alcohol and alcoholic beverages iii) Companion registration fees and expenses at Conferences iv) Personal entertainment (e.g. sight-seeing, concerts, sporting events, etc.) v) Personal services (e.g. shoe shine, valet service, spa treatments, etc.) vi) Personal vehicle costs beyond mileage (e.g. maintenance, repair, etc.) vii) Traffic and parking fines 4.3 Corporate promotional items: Township pins, flags and other Township promotion items may be made available from time to time to Council Members, for distribution to the public and service clubs. The associated costs will be charged against the individual Council Members' annual CSPD allowance. 4.4 Expenses shall be paid upon submission of the Expense Statements with receipts on a monthly basis. 4.5 A recap of expenses relating to the annual allowance will be prepared quarterly, distributed to Members for information and posted on the Township website annually. 4.6 Costs exceeding the annual CSPD allowance shall be borne by the individual Council Member except where authorized by Council Resolution. 5. Expense Statements 5.1 Statements for expenses shall be submitted in a form determined by the Township. Page 444 of 445 19.a) By -Law No. 2019-002: Being a by-law to confirm the proceedings of ... The Corporation of the Township of Oro-Medonte By -Law No. 2019-002 Being a By -Law to Confirm the Proceedings of the Council Meeting held on Wednesday, January 9, 2019 Whereas Section 5 of the Municipal Act, 2001, S.O. 2001, C. 25, as amended provides that the powers of the Municipal Council shall be exercised by By -Law, unless the municipality is specifically authorized to do otherwise; And Whereas The Council of The Corporation of the Township of Oro-Medonte deems it expedient that the proceedings at this Council Meeting be confirmed and adopted by By -Law; Now Therefore the Council of The Corporation of the Township of Oro-Medonte hereby enacts as follows: 1. That the actions of the Council at its Council Meeting held on Wednesday, January 9, 2019, and in respect to each Motion, Resolution and other actions passed and taken by the Council at its said Meeting is, except where prior approval of the Ontario Municipal Board is required, hereby adopted, ratified and confirmed. 2. That the Mayor and the proper Officials of the Township are hereby authorized and directed to do all things necessary to give effect to the said action or to obtain approvals where required and to execute all documents as may be necessary on behalf of the Council of the Corporation of the Township of Oro- Medonte. 3. That the Mayor/Chair and Clerk/Designate are hereby authorized and directed to execute and affix the corporate seal to all necessary documents. 4. And That this by-law shall come into force and take effect on the final passing thereof. IMLBy-Law Read a First, Second and Third time, and Passed this 9th day of January, 2019. W 111W The Corporation of the Township of Oro-Medonte EN Mayor, H.S. Hughes Clerk, Karen Way Page 445 of 445