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Prond Heritage, Exciting Future
Wednesday, December 19, 2018
Present: Mayor H.S. Hughes
Deputy Scott Jermey
Councillor Ian Veitch
The Township of Oro-Medonte
Special Council Meeting Minutes
Council Chambers
2018-2022 Council
Councillor Scott Macpherson
Councillor Cathy Keane
Councillor Shawn Scott
Councillor Randy Greenlaw
Time: 10:04 a.m.
Staff Robin Dunn, Chief Administrative Officer
Present: Karen Way, Clerk
Andria Leigh, Director, Development Services
Hugh Murray, Director, Fire & Emergency Services/Fire Chief
Marie Brissette, Special Projects Coordinator
1. Call to Order - Moment of Reflection:
Mayor H.S. Hughes assumed the Chair and called the meeting to order followed by a private
prayer/moment of reflection.
2. Adoption of Agenda:
a) Motion to Adopt the Agenda.
Motion No. SC181219-1
Moved by Veitch, Seconded by Keane
Be it resolved that the agenda for the Special Council meeting of Wednesday, December 19,
2018 be received and adopted.
Carried.
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Special Council Meeting Minutes — Wednesday, December 19, 2018.
3. Disclosure of Pecuniary Interest:
None declared.
4. Closed Session Items:
a) Motion to go In Closed Session.
Motion No. SC181219-2
Moved by Veitch, Seconded by Keane
Be it resolved that we do now go in Closed Session at 10:05 a.m. to discuss
• Personal matters about an identifiable individual (Complaint).
Carried.
b) Motion to Rise and Report.
Motion No. SC181219-3
Moved by Keane, Seconded by Veitch
Be it resolved that we do now Rise at 10:32 a.m. and Report on the Closed Session Item 4c)
Robin Dunn, CAO re: Personal matters about an identifiable individual (Complaint).
Carried.
c) Robin Dunn, CAO re: Personal matters about an identifiable individual (Complaint).
The following staff were present:
Robin Dunn, Chief Administrative Officer
Karen Way, Clerk
Andria Leigh, Director, Development Services
Motion No. SC181219-4
Moved by Greenlaw, Seconded by Scott
Be it resolved
1. That the confidential correspondence dated December 19, 2018 / confidential verbal
information presented by Robin Dunn, CAO re: Personal matters about an identifiable
individual (Complaint) be received.
2. That staff proceed as outlined.
Carried.
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Special Council Meeting Minutes —Wednesday, December 19, 2018.
5. Open Forum:
No one provided comments.
6. Reports of Municipal Officers:
a) Report No. FES2018-7, Hugh Murray, Director, Fire & Emergency Services/Fire Chief,
Scott Andrew, Deputy Fire Chief; Marie Brissette, Special Projects Coordinator re:
Shanty Bay Fire Hall Project [deferred at December 12, 2018 Council meeting].
Motion No. SC181219-5
Moved by Scott, Seconded by Greenlaw
Be it resolved
1. That Report No. FES2018-7, Hugh Murray, Director, Fire & Emergency Services/Fire
Chief, Scott Andrew, Deputy Fire Chief; Marie Brissette, Special Projects Coordinator re:
Shanty Bay Fire Hall Project be received and adopted.
2. That the Mayor and Clerk be authorized to sign the Contract with Domm Construction Ltd.
for the Construction of the Shanty Bay Fire Hall to an upset limit of $1,824,000.
3. That funds be allocated in the 2019 Budget for the balance of the Shanty Bay Fire Hall
cost.
4. And That the successful and unsuccessful Proponents be notified of Council's decision,
under the Director, Fire & Emergency Services' signature.
Unanimously Carried.
7. Confirmation By -Law:
a) By -Law No. 2018-116: Being a by-law to confirm the proceedings of the Special Council
meeting held on Wednesday, December 19, 2018.
Motion No. SC181219-6
Moved by Greenlaw, Seconded by Scott
Be it resolved that By -Law No. 2018-116: Being a by-law to confirm the proceedings of the
Special Council meeting held on Wednesday, December 19, 2018 be read a first, second
and third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor.
Carried.
8. Questions from the Public Clarifying an Agenda Item:
No one posed a question.
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Special Council Meeting Minutes — Wednesday, December 19, 2018.
9. Adjournment:
a) Motion to Adjourn.
Motion No. SC181219-7
Moved by Veitch, Seconded by Keane
Be it resolved that we do now adjourn at 11:01 a.m.
Mayor, H.S. Hug es , Kar ay
Carried.
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