12 13 2018 SpCouncil MinutesTZ hip o
Proud Heritage, Exciting Future
Thursday, December 13, 2018
Present: Mayor H.S. Hughes
Deputy Scott Jermey
Councillor Ian Veitch
The Township of Oro-Medonte
Special Council Meeting Minutes
Council Chambers
2018-2022 Council
Councillor Scott Macpherson
Councillor Cathy Keane
Councillor Shawn Scott
Councillor Randy Greenlaw (left @ 4:17 p.m.)
Staff Robin Dunn, Chief Administrative Officer;
Present: Mark DesLauriers, Chief Financial Officer/Treasurer;
Andria Leigh, Director, Development Services;
Donna Hewitt, Director, Corporate Services;
Time: 9:10 a.m.
Shawn Binns, Director, Operations and Community Services;
Hugh Murray, Director, Fire & Emergency Services/Fire Chief;
Janette Teeter, Supervisor, Clerk's Services/Deputy Clerk;
Marie Brissette, Special Projects Coordinator
1. Call to Order - Moment of Reflection:
Mayor H.S. Hughes assumed the Chair and called the meeting to order.
2. Adoption of Agenda:
a) Motion to Adopt the Agenda.
Motion No. SC181213-1
Moved by Veitch, Seconded by Jermey
Be it resolved that the agenda for the Special Council meeting of Thursday, December 13,
2018 be received and adopted.
Carried.
Page 1 of 5
Special Council Meeting Minutes — Thursday, December 13, 2018.
Motion No. SC181213-2
Moved by Veitch, Seconded by Scott
Be it resolved that Rule 14.21a) of Procedural By-law No. 2017-165 be suspended in order
to allow the meeting to proceed past the 4 hour adjournment requirement.
Carried.
3. Disclosure of Pecuniary Interest:
None declared.
4. Closed Session Items:
a) Motion to go In Closed Session.
Motion No. SC181213-3
Moved by Veitch, Seconded by Jermey
Be it resolved that we do now go in Closed Session at 9:10 a.m. to discuss
• Labour relations/employee negotiations (Succession Planning);
• Education or training of members in accordance with Section 239 (3.1) of the Municipal
Act, 2001, as amended (Orientation).
Carried.
b) Motion to Rise and Report.
Motion No. SC181213-4
Moved by Keane, Seconded by Scott
Be it resolved that we do now Rise at 4:30 p.m. and Report on the Closed Session Items
4c) Robin Dunn, CAO re: Labour relations/employee negotiations (Succession Planning);
4d) Robin Dunn, CAO re: Education or training of members (Orientation).
Carried.
Page 2 of 5
Special Council Meeting Minutes – Thursday, December 13, 2018.
c) Robin Dunn, CAO/Acting Clerk re: Labour relations/employee negotiations (Succession
Planning).
The following staff were present: Robin Dunn, CAO/Acting Clerk.
Motion No. SC181213-5
Moved by Scott, Seconded by Keane
Be it resolved that the confidential verbal information and confidential correspondence dated
December 5, 2018 and presented by Robin Dunn, CAO/Acting Clerk re: Labour
relations/employee negotiations (Succession Planning) be received.
Carried.
d) Robin Dunn, CAO re: Education or training of members (Orientation).
The following staff were present:
Robin Dunn, Chief Administrative Officer;
Mark DesLauriers, Chief Financial Officer/Treasurer;
Andria Leigh, Director, Development Services;
Donna Hewitt, Director, Corporate Services;
Shawn Binns, Director, Operations and Community Services;
Hugh Murray, Director, Fire & Emergency Services/Fire Chief;
Janette Teeter, Supervisor, Clerk's Services/Deputy Clerk;
Marie Brissette, Special Projects Coordinator.
Motion No. SC181213-6
Moved by Veitch, Seconded by Macpherson
Be it resolved that the confidential correspondence and presented by Robin Dunn, CAO;
Andria Leigh, Director, Development Services; Hugh Murray, Director, Fire & Emergency
Services/Fire Chief; Donna Hewitt, Director, Corporate Services; Shawn Binns, Director,
Operations and Community Services re: Education or training of members (Orientation) be
received.
Carried.
Page 3 of 5
I:
Special Council Meeting Minutes — Thursday, December 13, 2018.
5. Reports of Municipal Officers:
a) Robin Dunn, CAO re: Council Support, Ontario Good Roads Association (OGRA).
Motion No. SC181213-7
Moved by Keane, Seconded by Macpherson
Be it resolved
1. That the verbal information presented by Robin Dunn, CAO re: Request for Council
Support, Ontario Good Roads Association (OGRA) Board of Directors Appointment be
received.
2. That Council of the Township of Oro-Medonte supports the nomination of Robin Dunn,
CAO to the Ontario Good Roads Association (OGRA) Board of Directors (2019/21 term
of office).
Carried.
6. Confirmation By -Law:
a) By -Law No. 2018-115: Being a by-law to confirm the proceedings of the Special Council
meeting held on Thursday, December 13, 2018.
Motion No. SC181213-8
Moved by Veitch, Seconded by Macpherson
Be it resolved that By -Law No. 2018-115: Being a by-law to confirm the proceedings of the
Special Council meeting held on Thursday, December 13, 2018 be read a first, second and
third time, passed, be engrossed by the Deputy Clerk, signed and sealed by the Mayor.
Carried.
Page 4 of 5
Special Council Meeting Minutes — Thursday, December 13, 2018.
7. Adjournment:
a) Motion to Adjourn.
Motion No. SC181213-9
Moved by Veitch, Seconded by Jermey
Be it resolved that we do now adjourn at 4:32 p.m.
Carried.
Dep Clerk, Janette Teeter
Page 5 of 5