12 12 2018 Council MinutesTotuttship V�aof Proud Heritage, Exciting Future
Wednesday, December 12, 2018
The Township of Oro-Medonte
Council Meeting Minutes
Council Chambers
2018-2022 Council
Present: Mayor H.S. Hughes
Deputy Mayor Scott Jermey
Councillor Ian Veitch
Councillor Scott Macpherson
Councillor Cathy Keane
Councillor Shawn Scott
Councillor Randy Greenlaw
Time: 10:00 a.m.
Staff Robin Dunn, Chief Administrative Officer
Present: Karen Way, Clerk
Mark DesLauriers, Chief Financial Officer/Treasurer
Andria Leigh, Director, Development Services
Donna Hewitt, Director, Corporate Services
Shawn Binns, Director, Operations and Community Services
Hugh Murray, Director, Fire & Emergency Services/Fire Chief
Jennifer Whitley, Coordinator, Economic Development/Communications
Tamara Obee, Manager, Human Resources, Health & Safety
Shannon Stewart, Deputy Treasurer/Tax Collector
Justin Metras, Manager, Infrastructure and Capital Projects
Brad Robinson, Infrastructure and Capital Projects Coordinator
Marie Brissette, Special Projects Coordinator
1. Call to Order - Moment of Reflection:
Mayor H.S. Hughes assumed the Chair and called the meeting to order.
Performance of seasonal songs by students of Moonstone Elementary School
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Council Meeting Minutes —Wednesday, December 12, 2018.
2. Adoption of Agenda:
a) Motion to Adopt the Agenda.
Motion No. C181212-1
Moved by Veitch, Seconded by Macpherson
Be it resolved that the agenda for the Council meeting of Wednesday, December 12,
2018 be received and adopted.
Carried.
3. Disclosure of Pecuniary Interest:
None declared.
5. Minutes of Council and Committees:
a) Minutes of Council meeting held on Wednesday, November 14, 2018.
Motion No. C181212-2
Moved by Keane, Seconded by Macpherson
Be it resolved that the draft minutes of the Council meeting held on Wednesday,
November 14, 2018 be received and adopted as printed and circulated.
Carried.
15. Communications/Petitions:
a) Correspondence dated November 26, 2018 from Bryon Wesson, Director, Lands,
Education and Stewardship Services, Nottawasaga Valley Conservation Authority
(NVCA) re: Request to Waive Fees for Severance Fee Application.
Motion No. C181212-3
Moved by Scott, Seconded by Jermey
Be it resolved
1. That the correspondence dated November 26, 2018 from Bryon Wesson, Director,
Lands, Education and Stewardship Services, Nottawasaga Valley Conservation Authority
(NVCA) re: Request to Waive Fees for Severance Fee Application be received.
2. That the said request in the amount of $500.00 be approved.
3. That the applicant be advised of Council's decision under the Clerk's signature.
Carried.
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Council Meeting Minutes —Wednesday, December 12, 2018.
12. Reports of Municipal Officers:
e) Report No. CS2018-24, Janette Teeter, Deputy Clerk re: Closed Meeting Investigator
Appointment for 2019.
Motion No. C181212-4
Moved by Greenlaw, Seconded by Scott
Be it resolved
1. That Report No. CS2018-24, Janette Teeter, Deputy Clerk re: Closed Meeting
Investigator Appointment for 2019 be received and adopted.
2. That the Township of Oro-Medonte continues to participate in the agreement between
The Corporation of the County of Simcoe and LAS for closed meeting investigation
services, and that Council authorizes the extension of the agreement for a term of one
year.
3. That the County of Simcoe be advised of Council's decision under the Clerk's signature.
Carried.
f) Robin Dunn, CAO, correspondence dated November 30, 2018 to Tim Collingwood, C.C.
Tatham and Associates Ltd. re: Site Plan Securities Reduction to Braestone Club.
Motion No. C181212-5
Moved by Veitch, Seconded by Macpherson
Be it resolved
1. That the correspondence dated November 30, 2018 to Tim Collingwood, C.C. Tatham
and Associates Ltd. and presented by Robin Dunn, CAO, re: Site Plan Securities
Reduction to Braestone Club be received and approved.
2. That the Township's policy re: site plan securities be amended to reflect securities of 50%
onsite works; and securities of 100% offsite works.
3. And That the CAO proceed as outlined.
Carried.
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Council Meeting Minutes —Wednesday, December 12, 2018.
g) Report No. CAO2018-7, Robin Dunn, CAO re: Council Remuneration.
Motion No. C181212-6
Moved by Keane, Seconded by Macpherson
Be it resolved
1. That Report No. CAO2018-7, Robin Dunn, CAO re: Council Remuneration be received and
adopted.
2. That the following recommendations with respect to:
1) Base Remuneration,
2) 1/3 Tax Free Allowance,
3) 3A Council\Committee Meeting Per Diem Allocations,
4) Outside Board\Agency Representation,
5) 5A Mileage Reimbursement,
6) Councillor Expense Allocation,
be adopted.
3. That the remuneration recommendations for Members of Council come into effect January 1,
2019.
4. That the appropriate Remuneration By -Law be brought forward to the January 9, 2019
Council meeting.
Carried.
4. Closed Session Items
a) Motion to go In Closed Session.
Motion No. C181212-7
Moved by Veitch, Seconded by Macpherson
Be it resolved that we do now go in Closed Session at 11:08 a.m. to discuss
• Trade secret or scientific, technical, commercial, financial or labour relations information,
supplied in confidence to the municipality (2639025 Ontario Inc.).
Carried.
b) Motion to Rise and Report.
Motion No. C181212-8
Moved by Macpherson, Seconded by Keane
Be it resolved that we do now Rise at 11:37 a.m. and Report on the Closed Session Item
4c) Robin Dunn, CAO re: Trade secret or scientific, technical, commercial, financial or
labour relations information, supplied in confidence to the municipality (2639025 Ontario
Inc.).
Carried.
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Council Meeting Minutes — Wednesday, December 12, 2018.
c) Robin Dunn, CAO re: Trade secret or scientific, technical, commercial, financial or labour
relations information, supplied in confidence to the municipality (2639025 Ontario Inc.).
The following staff were present:
Robin Dunn, CAO
Karen Way, Clerk
Donna Hewitt, Director, Corporate Services
Mark DesLauriers, Chief Financial Officer/Treasurer
Andria Leigh, Director, Development Services
Hugh Murray, Director, Fire & Emergency Services/Fire Chief
Jennifer Whitley, Coordinator, Economic Development/Communications
Motion No. C181212-9
Moved by Keane, Seconded by Macpherson
Be it resolved that the confidential correspondence dated November 15, 2018 and
presentation by Geoffrey Campbell, 2639025 Ontario Inc. re: Trade secret or scientific,
technical, commercial, financial or labour relations information, supplied in confidence to the
municipality (2639025 Ontario Inc.) be received.
Carried.
8. Deputations:
a) Geoffrey Campbell, 2639025 Ontario Inc. and Greg Barker, Innovative Planning
Solutions (I PS) re: Request for Letter of Support.
Motion No. C181212-10
Moved by Keane, Seconded by Macpherson
Be it resolved
1. That the correspondence dated November 18, 2018 and presentation by Geoffrey
Campbell, 2639025 Ontario Inc. and Greg Barker, Innovative Planning Solutions (IPS) re:
Request for Letter of Support be received.
2. That Council supports, in principle, the proposed business concept as presented.
3. That a letter of support be prepared under the Mayor's signature.
4. That staff be directed to work with the County of Simcoe and Ministry of Municipal Affairs
and Housing staff regarding the proposed business concept.
5. That the applicant be advised of Council's decision under the Director, Corporate
Services' signature.
Unanimously Carried.
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Council Meeting Minutes —Wednesday, December 12, 2018.
8. Deputations:
b) Glenn Wagner; Linda Goodall, The Lighthouse re: Current Campaign to Build a
Community Services Hub and Supportive Housing Units Update.
Motion No. C181212-11
Moved by Scott, Seconded by Jermey
Be it resolved that the correspondence dated November 12, 2018 and presentation by Glenn
Wagner; and Linda Goodall, The Lighthouse re: Current Campaign to Build a Community
Services Hub and Supportive Housing Units Update be received and referred to the 2019
budget deliberations.
Carried.
6. Recognition of Achievements:
None.
7. Public Meetings:
None.
9. Presentations:
None.
10.Identification From the Public of an Agenda Item of Interest:
Provides an opportunity for members of the public to identify an agenda item which the
public member may request be brought forward and considered earlier in the meeting.
11.Open Forum:
One (1) individual provided comments with respect to Item 12e).
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Council Meeting Minutes —Wednesday, December 12, 2018.
12.Reports of Municipal Officers:
h) Report No. CS2018-23, Donna Hewitt, Director, Corporate Services re: 2019 Conference
Opportunities.
Motion No. C181212-12
Moved by Keane, Seconded by Macpherson
Be it resolved
1. That Report No. CS2018-23, Donna Hewitt, Director, Corporate Services re: 2019
Conference Opportunities be received and adopted.
2. That the following members of Council be authorized to attend AMO (Hughes, Scott,
Keane, Macpherson, Veitch):
3. That the following members of Council be authorized to attend OSUM: None.
4. That the following members of Council be authorized to attend OGRA: None.
5. That the following members of Council be authorized to attend ROMA: None.
6. That Councillor Greenlaw provide direction to staff at a later date.
7. That staff make the necessary arrangements accordingly.
Carried.
a) Report No. FES2018-7, Hugh Murray, Director, Fire & Emergency Services/Fire Chief,
Scott Andrew, Deputy Fire Chief; Marie Brissette, Special Projects Coordinator re:
Shanty Bay Fire Hall Project.
Motion No. C181212-13
Moved by Scott, Seconded by Jermey
Be it resolved
1. That Report No. FES2018-7, Hugh Murray, Director, Fire & Emergency Services/Fire
Chief, Scott Andrew, Deputy Fire Chief; Marie Brissette, Special Projects Coordinator re:
Shanty Bay Fire Hall Project be received and adopted.
2. That a steering committee of Council be established and that Deputy Mayor Jermey,
Councillor Keane and Mayor H.S. Hughes (ex-officio) be appointed.
3. That Report No. FES2018-7 be deferred till early December 19, 2018 for a Special
Council meeting.
Carried.
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Council Meeting Minutes — Wednesday, December 12, 2018.
b) Report No. F12018-21, Mark DesLauriers, Chief Financial Off icer/Treasurer; Donna
Hewitt, Director, Corporate Services re: Lean Management System — Consulting
Services Award - RFP # FIT 2018-10.
Motion No. C181212-14
Moved by Scott, Seconded by Greenlaw
Be it resolved
1. That Report No. F12018-21, Mark DesLauriers, Chief Financial Officer/Treasurer; Donna
Hewitt, Director, Corporate Services re: Lean Management System — Consulting Services
Award - RFP # FIT 2018-10 be received and adopted.
2. That the Request for Proposal (RFP) FIT 2018-10 — Consulting Services for
Implementation of a Lean Management System (LMS) be awarded to Alignment
Strategies in the amount of $184,100 plus HST.
3. That staff be directed to execute the necessary contract.
4. That the proponents be advised of Council's decision under the CFO / Treasurer's
signature.
Carried.
c) Report No. DS2018-120, Andy Karaiskakis, Senior Planner re: Zoning By-law
Amendment Application 2018-ZBA-07, Jeremy Kurtin, 172 Line 6 South [Refer to Item
17b)].
Motion No. C181212-15
Moved by Greenlaw, Seconded by Scott
Be it resolved
1. That Report No. DS2018-120, Andy Karaiskakis, Senior Planner re: Zoning By-law
Amendment Application 2018-ZBA-07, Jeremy Kurtin, 172 Line 6 South, Township of
Oro-Medonte be received and adopted.
2. That Zoning By-law Amendment Application 2018-ZBA-07, that would rezone the subject
lands from the Rural Residential Two (RUR2) Zone to the Rural Residential Exception
292 - Holding (RUR2*292-H) Zone on Schedule Al to Zoning By-law No. 97-95, as
amended, be approved.
3. That the Clerk bring forward the appropriate by-law for Council's consideration.
4. That the required Holding (H) Provision not to be removed from the zoning of the subject
lands until such time as the appropriate Site Plan is approved by the Township, the
related Site Plan Agreement is registered and the Township has received the securities
identified in the Site Plan Agreement.
5. That the applicant be advised of Council's decision under the Director, Development
Services' signature.
Carried.
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Council Meeting Minutes —Wednesday, December 12, 2018.
d) Report No. OCS2018-25, Brad Robinson, Infrastructure and Capital Projects Coordinator
re: Ontario Federation of Snowmobile Clubs - Memorandum of Understanding [Refer to
Items 17d) and e)].
Motion No. C181212-16
Moved by Scott, Seconded by Greenlaw
Be it resolved
1. That Report No. OCS2018-25, Brad Robinson, Infrastructure and Capital Projects
Coordinator re: Ontario Federation of Snowmobile Clubs - Memorandum of
Understanding be received and adopted.
2. That Council approve the execution of a two year Memorandum of Understanding with
Orillia District Snowmobile Club and Sno Voyageurs Club.
3. That the applicable by-laws to renew the Memorandum of Understanding between the
Township and the Orillia District Snowmobile Club and the Sno Voyageurs for use of
Township road allowances and properties for the OFSC trail network be brought forward
for Council's consideration.
4. That staff report back to Council prior to renewal of the Memorandum of Understanding in
2020/2021 in regards to infrastructure renewal discussions with the Snowmobile Clubs.
Carried.
13. Reports of Members of Council:
a) Updates from Council Representatives — County of Simcoe and Township Partners
and Agencies.
The following members of Council provided updates: Deputy Mayor Jermey, and
Councillor Macpherson.
14. Consent Agenda:
a) Announcements of Interest to the Public:
1. Mayor & Council Holiday Skate, Friday, December 14, 2018, 6:00-7:20 p.m., Oro-
Medonte Community Center, 71 Line 4 North.
2. Winter Day Camps, Holiday Break, December 31, 2018 and January 2-4, 2019.
3. Township of Oro-Medonte, Survey, Should Cannabis Stores be Allowed in Oro-
Medonte, Survey Available until December 31, 2018.
4. Township of Oro-Medonte, Notice, Holiday Office Closure, 2018-2019.
b) Correspondence dated October 26, 2018 from Grant Wedge, Assistant Deputy Minister,
Negotiations and Reconciliation Division, Ministry of Indigenous Affairs re: Settlement of
Williams Treaties Land Claim.
Staff Recommendation: Receive for Information Only.
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Council Meeting Minutes — Wednesday, December 12, 2018.
c) Correspondence dated November 7, 2018 from Brian Jeffs, Superintendent of Business
and Facilities, Simcoe County District School Board (SCDSB) re: Notice of the Passing
of an Education Development Charge By -Law by the SCDSB.
Staff Recommendation: Receive for Information Only.
d) Correspondence dated November 20, 2018 from Vic Fedeli, Minister of Finance re: The
Ontario Cannabis Legalization Implementation Fund (OCLIF).
Staff Recommendation: Receive for Information Only.
e) Correspondence from Sustainable Severn Sound:
1. Memorandum SSS-2018-04: Update on the Repeal of the Green Energy Act (GEA)
and the impact on your municipality
2. Submission by Sustainable Severn Sound (SSS) and the Sustainability Committee
(SC) to the Ministry of Environment, Conservation and Parks re: Provincial climate
change plan consultation ('made -in -Ontario climate plan')
3. Approved Sustainability Committee meeting minutes held 12-Jul-2018; 9-Aug-2018;
6-Sep-2018; 4-Oct-2018
Staff Recommendation: Receive for Information Only.
f) Minutes of Barrie Public Library Board meeting held on October 25, 2018.
Staff Recommendation: Receive for Information Only.
g) Minutes of Lake Simcoe Region Conservation Authority meeting held on October 26,
2018.
Staff Recommendation: Receive for Information Only.
h) Correspondence dated December 6, 2018 from Michael Walters, CAO, Lake Simcoe
Region Conservation Authority (LSRCA) re: Ontario Drinking Water Source Protection
Program.
Staff Recommendation: Receive for Information Only.
Correspondence dated November 19 and December 6, 2018 from Steffen Walma, Chair
of the Board; and Julie Cayley, Executive Director, Severn Sound Environmental
Association (SSEA) re: Source Protection Critical to the Health of the People of Ontario.
Staff Recommendation: Receive for Information Only.
j) Correspondence dated December 5, 2018 from Steve Clark, Minister, Ministry of
Municipal Affairs and Housing re: Municipal Reporting Burden.
Staff Recommendation: Receive for Information Only.
Council Meeting Minutes — Wednesday, December 12, 2018.
Motion No. C181212-17
Moved by Greenlaw, Seconded by Scott
Be it resolved that the staff recommendations with respect to the items listed under "Consent
Agenda Correspondence" be adopted as printed:
a) Announcements of Interest to the Public:
1. Mayor & Council Holiday Skate, Friday, December 14, 2018, 6:00-7:20 p.m., Oro-
Medonte Community Center, 71 Line 4 North.
2. Winter Day Camps, Holiday Break, December 31, 2018 and January 2-4, 2019.
3. Township of Oro-Medonte, Survey, Should Cannabis Stores be Allowed in Oro-
Medonte, Survey Available until December 31, 2018.
4. Township of Oro-Medonte, Notice, Holiday Office Closure, 2018-2019.
b) Correspondence dated October 26, 2018 from Grant Wedge, Assistant Deputy Minister,
Negotiations and Reconciliation Division, Ministry of Indigenous Affairs re: Settlement of
Williams Treaties Land Claim.
Received for Information Only.
c) Correspondence dated November 7, 2018 from Brian Jeffs, Superintendent of Business
and Facilities, Simcoe County District School Board (SCDSB) re: Notice of the Passing of
an Education Development Charge By -Law by the SCDSB.
Received for Information Only.
d) Correspondence dated November 20, 2018 from Vic Fedeli, Minister of Finance re: The
Ontario Cannabis Legalization Implementation Fund (OCLIF).
Received for Information Only.
e) Correspondence from Sustainable Severn Sound:
1. Memorandum SSS-2018-04: Update on the Repeal of the Green Energy Act (GEA)
and the impact on your municipality
2. Submission by Sustainable Severn Sound (SSS) and the Sustainability Committee
(SC) to the Ministry of Environment, Conservation and Parks re: Provincial climate
change plan consultation (`made -in -Ontario climate plan')
3. Approved Sustainability Committee meeting minutes held 12-Jul-2018; 9-Aug-2018;
6-Sep-2018; 4-Oct-2018
Received for Information Only.
f) Minutes of Barrie Public Library Board meeting held on October 25, 2018.
Received for Information Only.
g) Minutes of Lake Simcoe Region Conservation Authority meeting held on October 26,
2018.
Received for Information Only.
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Council Meeting Minutes — Wednesday, December 12, 2018.
h) Correspondence dated December 6, 2018 from Michael Walters, CAO, Lake Simcoe
Region Conservation Authority (LSRCA) re: Ontario Drinking Water Source Protection
Program.
Received for Information Only.
Correspondence dated November 19 and December 6, 2018 from Steffen Walma, Chair
of the Board; and Julie Cayley, Executive Director, Severn Sound Environmental
Association (SSEA) re: Source Protection Critical to the Health of the People of Ontario.
Received for Information Only.
j) Correspondence dated December 5, 2018 from Steve Clark, Minister, Ministry of
Municipal Affairs and Housing re: Municipal Reporting Burden.
Received for Information Only.
Carried.
15. Communications/Petitions:
b) Correspondence dated December 5, 2018 from Michelle Hudolin, Wetlands and Habitat
Biologist, Severn Sound Environmental Association (SSEA) re: Tree Seedling
Distribution Project - Request to Consider Municipal Participation in 2019.
Motion No. C181212-18
Moved by Scott, Seconded by Greenlaw
Be it resolved
1. That the correspondence dated December 5, 2018 from Michelle Hudolin, Wetlands and
Habitat Biologist, Severn Sound Environmental Association re: Tree Seedling Distribution
Project - Request to Consider Municipal Participation in 2019 be received.
2. That the Township of Oro-Medonte will support the distribution of materials and provide a
facility.
3. That the Council Members of the Township of Oro-Medonte will provide assistance with
the pick-up, sorting and distribution of tree seedlings in Oro-Medonte.
4. And That the applicant be advised of Council's decision under the Director, Operations
and Community Services' signature.
Carried.
16. Notice of Motions:
None.
Council Meeting Minutes —Wednesday, December 12, 2018.
17. By -Laws:
a) By -Law No. 2018-107: A By-law to Constitute and Appoint a Development Services
Committee and to Repeal By-law 2018-008.
b) By -Law No. 2018-108: A By-law to amend the zoning provisions which apply to lands at
Part of Lot 21, Concession 6, Part 1 Reference Plan 51 R-17288 (Oro) Township of Oro-
Medonte, 2018-ZBA-07 (Jeremy Kurtin).
c) By -Law No. 2018-109: A By-law to Impose Interim Control on the Use of Lands,
Buildings, and Structures under Section 38 of the Planning Act Within the Geographic
Boundaries of the Township of Oro-Medonte.
d) By -Law No. 2018-112: A By-law to Authorize the Execution of a Memorandum of
Understanding between The Township of Oro-Medonte and the Ontario Federation of
Snowmobile Clubs Local Snowmobile Club, Orillia District Snowmobile Club for the
2018/2019 Season and to Repeal By-law No. 2016-191.
e) By -Law No. 2018-113: A By-law to Authorize the Execution of a Memorandum of
Understanding between The Township of Oro-Medonte and the Ontario Federation of
Snowmobile Clubs Local Snowmobile Club, Sno Voyageurs Club for the 2018/2019
Season and to Repeal By-law No. 2016-192.
Motion No. C181212-19
Moved by Greenlaw, Seconded by Scott
Be it resolved that
a) By -Law No. 2018-107: A By-law to Constitute and Appoint a Development Services
Committee and to Repeal By-law 2018-008.
b) By -Law No. 2018-108: A By-law to amend the zoning provisions which apply to lands at
Part of Lot 21, Concession 6, Part 1 Reference Plan 51 R-17288 (Oro) Township of Oro-
Medonte, 2018-ZBA-07 (Jeremy Kurtin).
c) By -Law No. 2018-109: A By-law to Impose Interim Control on the Use of Lands,
Buildings, and Structures under Section 38 of the Planning Act Within the Geographic
Boundaries of the Township of Oro-Medonte.
d) By -Law No. 2018-112: A By-law to Authorize the Execution of a Memorandum of
Understanding between The Township of Oro-Medonte and the Ontario Federation of
Snowmobile Clubs Local Snowmobile Club, Orillia District Snowmobile Club For the
2018/2019 and 2019/2020 Seasons and to Repeal By-law No. 2016-191.
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Council Meeting Minutes — Wednesday, December 12, 2018.
e) By -Law No. 2018-113: A By-law to Authorize the Execution of a Memorandum of
Understanding between The Township of Oro-Medonte and the Ontario Federation of
Snowmobile Clubs Local Snowmobile Club, Sno Voyageurs Club For the 2018/2019 and
2019/2020 Seasons and to Repeal By-law No. 2016-192.
be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed
by the Mayor.
Carried.
18.Closed Session Items (Unfinished Items):
None.
19.Confirmation By -Law:
a) By -Law No. 2018-110: Being a by-law to confirm the proceedings of the Council
meeting held on Wednesday, December 12, 2018.
Motion No. C181212-20
Moved by Greenlaw, Seconded by Scott
Be it resolved that By -Law No. 2018-110: Being a by-law to confirm the proceedings of the
Council meeting held on Wednesday, December 12, 2018 be read a first, second and third
time, passed, be engrossed by the Clerk, signed and sealed by the Mayor.
Carried.
20.Questions from the Public Clarifying an Agenda Item:
No one posed a question.
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Council Meeting Minutes — Wednesday, December 12, 2018.
21.Adjournment:
a) Motion to Adjourn.
Motion No. C181212-21
Moved by Macpherson, Seconded by Keane
Be it resolved that we do now adjourn at 1:44 p.m.
Mayor, H.S. H�-
Carried.
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