09 26 2018 Council MinutesTau nsltip of
Proud Heritage, Exciting Future
Wednesday, September 26, 2018
The Township of Oro-Medonte
Council Meeting Minutes
Council Chambers
2014-2018 Council
Present: Mayor H.S. Hughes
Deputy Mayor Ralph Hough
Councillor Barbara Coutanche
Councillor Scott Macpherson
Councillor Phil Hall
Councillor John Crawford
Councillor Scott Jermey
Time: 6:09 p.m.
Staff Robin Dunn, Chief Administrative Officer
Present: Karen Way, Clerk
Mark DesLauriers, Chief Financial Officer/Treasurer
Andria Leigh, Director, Development Services
Donna Hewitt, Director, Corporate Services
Curtis Shelswell, Chief Municipal Law Enforcement Officer
Jenny Leggett, Communications and Public Relations Officer
1. Call to Order - Moment of Reflection:
Mayor H.S. Hughes assumed the Chair and called the meeting to order.
2. Adoption of Agenda:
a) Motion to Adopt the Agenda.
Motion No. C180926-1
Moved by Crawford, Seconded by Macpherson
Be it resolved that the agenda for the Council meeting of Wednesday, September 26,
2018 be received and adopted;
And that the correspondence received September 25, 2018 from Liz Kirk re: Item 8a) be
received.
Carried.
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Council Meeting Minutes —Wednesday, September 26, 2018.
3. Disclosure of Pecuniary Interest:
None declared.
4. Closed Session Items:
a) Motion to go In Closed Session.
Motion No. C180926-2
Moved by Macpherson, Seconded by Crawford
Be it resolved that we do now go in Closed Session at 6:09 p.m. to discuss
• labour relations/employee negotiations (Performance Management).
Carried.
b) Motion to Rise and Report.
Motion No. C180926-3
Moved by Macpherson, Seconded by Coutanche
Be it resolved that we do now Rise at 6:46 p.m. and Recess until 7:00 p.m. at which time we
shall Report on the Closed Session Item 4c) Robin Dunn, CAO re: Labour
relations/employee negotiations (Performance Management).
Carried.
c) Robin Dunn, CAO re: Labour relations/employee negotiations (Performance
Management).
The following staff were present:
Robin Dunn, Chief Administrative Officer/Acting Clerk.
Motion No. C180926-4
Moved by Coutanche, Seconded by Macpherson
Be it resolved
1. That, per Human Resources Committee Motion No. HRC180813-5, the confidential
correspondence dated September 26, 2018 and confidential verbal information
presented by Robin Dunn, CAO and Phil Hall, Chair, Human Resources Committee
re: Labour relations/employee negotiations (Performance Management) be received.
2. And that the Mayor and Clerk be authorized to execute the appropriate
correspondence.
Carried.
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Council Meeting Minutes — Wednesday, September 26, 2018.
5. Minutes of Council and Committees:
a) Minutes of Human Resources Committee meeting held on Monday, August 13, 2018.
Motion No. C180926-5
Moved by Coutanche, Seconded by Macpherson
Be it resolved that the draft minutes of Human Resources Committee meeting held on
Monday, August 13, 2018 be received.
Carried.
b) Minutes of Council meeting held on Wednesday, September 12, 2018.
Motion No. C180926-6
Moved by Coutanche, Seconded by Macpherson
Be it resolved that the draft minutes of the Council meeting held on Wednesday, September
12, 2018 be received and adopted as printed and circulated.
Carried.
6. Recognition of Achievements:
None.
7. Public Meetings:
None.
9. Presentations:
a) Mike Walters, Chief Administrative Officer, Lake Simcoe Region Conservation
Authority (LSRCA) re: Implementing the LSRCA Strategic Plan 12018 Annual
Operating Plan.
Motion No. C180926-7
Moved by Hall, Seconded by Jermey
Be it resolved that the presentation by Mike Walters, Chief Administrative Officer, Lake
Simcoe Region Conservation Authority (LSRCA) re: Implementing the LSRCA Strategic
Plan 12018 Annual Operating Plan be received.
Carried.
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Council Meeting Minutes — Wednesday, September 26, 2018.
8. Deputations:
a) Bryn and Kim Pressnail re: Short -Term Rentals (Airbnb) in Single Family Residential
Neighbourhoods.
Motion No. C180926-8
Moved by Hall, Seconded by Jermey
Be it resolved that the correspondence dated August 9, 2018 and presentation by Bryn and
Kim Pressnail re: Short -Term Rentals (Airbnb) in Single Family Residential Neighbourhoods
be received and the information provided be considered in consultation with the future staff
reports.
Carried.
b) Derek Richmond, Canadian Union of Postal Workers (CUPW) re: Support on Expanding
Postal Services [additional correspondence available in the Clerk's Office].
Motion No. C180926-9
Moved by Jermey, Seconded by Hall
Be it resolved that the correspondence received August 20, 2018 and presentation by Derek
Richmond, Canadian Union of Postal Workers (CUPW) re: Support on Expanding Postal
Services be received.
Carried.
10.Identification From the Public of an Agenda Item of Interest:
Provides an opportunity for members of the public to identify an agenda item which the
public member may request be brought forward and considered earlier in the meeting.
11.Open Forum:
Six (6) individuals provided comments with respect to Item 8a).
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Council Meeting Minutes — Wednesday, September 26, 2018.
12.Reports of Municipal Officers:
a) Report No. DS2018-88, Todd Weatherell, Intermediate Planner re: Request for
Temporary 2nd Dwelling, 424 Old Barrie Road East — Toader [Refer to Item 17a)].
Motion No. C180926-10
Moved by Jermey, Seconded by Hall
Be it resolved
1. That Report No. DS2018-88, Todd Weatherell, Intermediate Planner re: Request for
Temporary 2nd Dwelling, 424 Old Barrie Road East — Toader be received and adopted.
2. That Council authorizes the request of Moise loan Toader and Manuela lulia Toader, to
temporarily reside in their existing dwelling located at 424 Old Barrie Road East, which is
to be demolished after the completion of their new dwelling to a maximum of twelve
months from the time of issuance of the new dwelling building permit.
3. That the appropriate by-law authorizing the temporary agreement be brought forward for
Council's consideration.
4. That the applicant be advised of Council's decision under the Director, Development
Services' signature.
Carried.
b) Report No. DS2018-89, Andria Leigh, Director, Development Services re: Certificate of
Maintenance and Final Acceptance (Aboveground Services), Isabella Estates Inc.,
Registered Plan 51 M-1015 [Refer to Item 17b)].
Motion No. C180926-11
Moved by Jermey, Seconded by Hall
Be it resolved
1. Report No. DS2018-89, Andria Leigh, Director, Development Services re: Certificate of
Maintenance and Final Acceptance (Aboveground Services), Isabella Estates Inc.,
Registered Plan 51 M-1015 be received and adopted.
2. That the Township issue the Certificate of Maintenance and Final Acceptance
(Aboveground Services) for Isabella Estates being Registered Plan 51 M-1015 dated
September 26, 2018.
3. That the appropriate by-law be brought forward for Council's consideration.
4. That the Developer be notified of Council's decision under the Director, Development
Services' signature.
Carried.
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Council Meeting Minutes — Wednesday, September 26, 2018.
c) Report No. DS2018-91, Andria Leigh, Director, Development Services re: Minor
Variance Application 2018-A-15 (Fielding) - 35 Lauder Road — Local Planning Appeal
Tribunal (LPAT) Hearing Representation.
Motion No. C180926-12
Moved by Crawford, Seconded by Coutanche
Be it resolved
1. That Report No. DS2018-91, Andria Leigh, Director, Development Services re: Minor
Variance Application 2018-A-15 (Fielding) - 35 Lauder Road — Local Planning Appeal
Tribunal (LPAT) Hearing Representation be received and adopted.
2. That staff proceed with Option 1 as outlined in Report No. DS2018-91 in preparation for
the LPAT hearing being scheduled.
Carried.
d) Report No. DS2018-92, Todd Weatherell, Intermediate Planner re: Minor Variance
Application 2017-A-22 (Revised) by Ingrid Tamme, 5 Trafalgar Drive.
Motion No. C180926-13
Moved by Macpherson, Seconded by Crawford
Be it resolved
1. That Report No. DS2018-92, Todd Weatherell, Intermediate Planner re: Minor
Variance Application 2017-A-22 (Revised) by Ingrid Tamme, 5 Trafalgar Drive be
received and adopted.
2. That Minor Variance Application 2017-A-22 by Ingrid Tamme specifically to permit a
detached accessory building with a gross floor area of 193.6 square metres (2084.0
square feet) on lands located at Lot 1, Plan 1396, Part Block A, Part 1 Registered
Plan 51 R7615, known as 5 Trafalgar Drive, be approved.
3. That the following conditions be imposed on the Committee's decision:
a) That notwithstanding Section 5.1.6 of Zoning By-law 97-95, the proposed
detached accessory building shall otherwise comply with all other applicable
provisions of the Zoning By-law;
b) That the proposed buildings/structures and landscaping on the property be
substantially and proportionally in conformity with the dimensions as set out on
the application and sketches submitted and approved by the Committee;
c) That the appropriate Zoning Certificate, and Building Permit be obtained from the
Township only after the Committee's decision becomes final and binding, as
provided for within the Planning Act R.S.O. 1990, c.P. 13.
4. That the applicant be advised of Council's decision under the Secretary -Treasurer's
signature.
Carried.
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Council Meeting Minutes — Wednesday, September 26, 2018.
e) Andria Leigh, Director, Development Services, correspondence dated August 21, 2018
from Andrew Keuken, Manager of Planning, Enrolment and Community Use, Simcoe
County District School Board re: Notice of Education Development Charges Information
Meeting.
Motion No. C180926-14
Moved by Crawford, Seconded by Macpherson
Be it resolved
That the correspondence dated August 21, 2018 from Andrew Keuken, Manager of
Planning, Enrolment and Community Use, Simcoe County District School Board and
update presented by Andria Leigh, Director, Development Services re: Notice of
Education Development Charges Information Meeting be received.
That staff be directed, on behalf of the Corporation, to submit correspondence to the
Brian Jeffs, Superintendent of Business and Facility Services Simcoe County District
School Board and Peter Derochie, Associate Director of Education, Business and
Finance Simcoe Muskoka Catholic District School Board regarding the Area Specific
Analysis under the Mayor's signature.
Carried.
f) Report No. CS2018-21, Marie Brissette, Executive Assistant CAO/Special Projects
Coordinator re: Corporate Projects Status Update - August 2018.
Motion No. C180926-15
Moved by Macpherson, Seconded by Crawford
Be it resolved that Report No. CS2018-21, Marie Brissette, Executive Assistant CAO/Special
Projects Coordinator re: Corporate Projects Status Update - August 2018 be received for
information only.
Carried.
13. Reports of Members of Council:
a) Updates from Council Representatives — County of Simcoe and Township Partners
and Agencies.
The following members of Council provided updates: Deputy Mayor Hough; Councillors
Coutanche; Hall; Jermey.
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Council Meeting Minutes — Wednesday, September 26, 2018.
14. Consent Agenda:
a) Announcements of Interest to the Public:
1. Township of Oro-Medonte, Notice of Administration Centre Office Closure,
Thanksgiving Day, Monday, October 8, 2018.
15. Communications/Petitions:
a) Correspondence dated September 7, 2018 from Connie McDermot re: Short Term
Rentals (Airbnb).
Motion No. C180926-16
Moved by Macpherson, Seconded by Crawford
Be it resolved that the correspondence dated September 7, 2018 from Connie McDermot re:
Short Term Rentals (Airbnb) be received.
Carried.
16.Notice of Motions:
None.
17. By -Laws:
a) By -Law No. 2018-086: A By -Law to Authorize the Execution of an Agreement between
the Township of Oro-Medonte and Moise loan Toader and Manuela lulia Toader to allow
for Two Dwellings.
b) By -Law No. 2018-091: Being a By -Law to Authorize the Issuance of the Certificate of
Maintenance and Final Acceptance (Aboveground Services) for South Shore Isabella
Estates Inc., Registered Plan 51 M-1015.
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Council Meeting Minutes — Wednesday, September 26, 2018.
Motion No. C180926-17
Moved by Coutanche, Seconded by Macpherson
Be it resolved that
a) By -Law No. 2018-086: A By -Law to Authorize the Execution of an Agreement between
the Township of Oro-Medonte and Moise loan Toader and Manuela lulia Toader to allow
for Two Dwellings.
b) By -Law No. 2018-091: Being a By -Law to Authorize the Issuance of the Certificate of
Maintenance and Final Acceptance (Aboveground Services) for South Shore Isabella
Estates Inc., Registered Plan 51 M-1015.
be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed
by the Mayor.
Carried.
18.Closed Session Items (Unfinished Items):
None.
19.Confirmation By -Law:
a) By -Law No. 2018-087: Being a by-law to confirm the proceedings of the Council
meeting held on Wednesday, September 26, 2018.
Motion No. C180926-18
Moved by Hall, Seconded by Jermey
Be it resolved that By -Law No. 2018-087: Being a by-law to confirm the proceedings of the
Council meeting held on Wednesday, September 26, 2018 be read a first, second and third
time, passed, be engrossed by the Clerk, signed and sealed by the Mayor.
Carried.
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Council Meeting Minutes — Wednesday, September 26, 2018.
20.Questions from the Public Clarifying an Agenda Item:
No one posed a question.
21.Adjournment:
a) Motion to Adjourn.
Motion No. C180926-19
Moved by Hall, Seconded by Jermey
Be it resolved that we do now adjourn at 8:27 p.m.
Carried.
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