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10 10 2018 Council Agenda The Township of Oro-Medonte Council Meeting Agenda Council Chambers Wednesday, October 10, 2018 10:00 a.m. - Open Session Page 1. Call to Order - Moment of Reflection: 2. Adoption of Agenda: a) Motion to Adopt the Agenda. 3. Disclosure of Pecuniary Interest: 4. Closed Session Items: None. 5. Minutes of Council and Committees: 5 - 14a) Minutes of Council meeting held on Wednesday, September 26, 2018. 6. Recognition of Achievements: None. 7. Public Meetings: None. 8. Deputations: None. 9. Presentations: None. 10. Identification From the Public of an Agenda Item of Interest: Provides an opportunity for members of the public to identify an agenda item which the public member may request be brought forward and considered earlier in the meeting. 11. Open Forum: The Open Forum provides an opportunity for the public to provide verbal comments to Council, in Open Session, on matters scheduled on the current agenda, and shall be conducted as follows: Page 1 of 146 Council Meeting Agenda -October 10, 2018 Open Forum shall last no longer than 20 minutes; Each speaker shall be required to identify the agenda item they are speaking to and provide their name and address, which may become part of the public record; A speaker shall be limited to 2 minutes per agenda item; No response shall be provided to any question posed during Open Forum; No discussion, debate or decisions will occur during Open Forum; Each speaker is permitted to speak only once per agenda item; A speaker may provide comment on one agenda item and then shall step aside to enable another to provide comment on an agenda item; No speaker shall speak to a second agenda item until other individuals have had an opportunity to speak once; Speakers providing comment on the same agenda item, shall be requested to limit their comments so as to provide additional information and not repeat the same information provided by a previous speaker; Comments made during Open Forum will not form part of the minutes of the meeting; The following matters will not be permitted during Open Forum: o Comments/complaints against Members of Council or Township staff; o Matters beyond the jurisdiction of Council or the Township; o Closed Session agenda items, including current or pending litigation, or Insurance claims and/or pending claims by or against the Township; o Comments with respect to Minutes of Council and Committees; o Comments that are contrary to the Municipal Freedom of Information and Protection of Privacy Act; o Comments with respect to any applications which have proceeded through a Public Meeting in accordance with the Planning Act, with the exception of comment related to a recommendation contained within the Staff Report. The Chair may conclude Open Forum prior to the 20 minute maximum time limit, for non-compliance with the Open Forum parameters, Conduct of Members of the Public, or any other reason. 12. Reports of Municipal Officers: 15 - 64 a) Report No. OCS2018-24, Shawn Binns, Director, Operations & Community Services re: SCDSB School/Community Centre Partnership Update. 65 - 106 b) Report No. DS2018-90, Andria Leigh, Director, Development Services re: Planning Division Activity Summary (Development Applications, Planning and GIS Projects) April 2018-September 2018. Page 2 of 146 Council Meeting Agenda -October 10, 2018 13. Reports of Members of Council: a) Updates from Council Representatives County of Simcoe and Township Partners and Agencies. Provides an opportunity s and Agencies. 14. Consent Agenda: 107 a) Announcements of Interest to the Public: 1. Township of Oro-Medonte, Notice of Administration Centre Office Closure, Remembrance Day, Monday, November 12, 2018. 108 - 111 b) Minutes of Barrie Public Library Board meeting held on June 28, 2018. Staff Recommendation: Receive for Information Only. 112 - 118 c) Minutes of Lake Simcoe Region Conservation Authority meeting held on Friday, July 27, 2018. Staff Recommendation: Receive for Information Only. 119 - 135 d) Correspondence dated September 24, 2018 from Scott Warnock, Chair, Simcoe Muskoka District Health Unit (SMDHU) Board of Health re: Health @ Simcoe Muskoka, Annual Community Report, 2017/2018. Staff Recommendation: Receive for Information Only. 136 - 138 e) Correspondence dated September 28, 2018 from Colin Q-T Lee, Associate Medical Officer of Health, Simcoe Muskoka District Health Unit (SMDHU) re: New Legal Requirements for Health Unit Inspected Premises. Staff Recommendation: Receive for information Only. 139 f) Correspondence dated September 26, 2018 from Rob and Linda Devenyi re: Short Term Rentals (Airbnb). Staff Recommendation: Receive for Information Only. 140 g) Correspondence dated September 26, 2018 from Monte McNaughton, Minister of Infrastructure, re: Initiatives. Staff Recommendation: Receive for Information Only. 15. Communications/Petitions: 141 a) Correspondence from Oro-Medonte Chamber of Commerce re: Business Excellence Awards Gala and Silent Auction, Tuesday, November 13, 2018, Hawk Ridge Golf Club. 16. Notice of Motions: None. Page 3 of 146 Council Meeting Agenda -October 10, 2018 17. By-Laws: 142 - 143 a) By-Law No. 2018-092: A By-law to Name, Establish and Assume Highways Within the Township of Oro-Medonte, Part of Merrington Avenue, Plan 51M- 1015. 144 - 145 b) By-Law No.2018-094: A By-law to remove the Holding symbol on lands described as follows: Lot 12, Plan 51M881, S/T Easement in Gross Over PTS 24 & 25 PL 51R36163 as in SC668111 as in 58568-0062 LT, Township of Oro-Medonte, County of Simcoe. 18. Closed Session Items (Unfinished Items): 19. Confirmation By-Law: 146 a) By-Law No. 2018-095: Being a by-law to confirm the proceedings of the Council meeting held on Wednesday, October 10, 2018. 20. Questions from the Public Clarifying an Agenda Item: Questions from the Public Clarifying an Agenda Item provides an opportunity for the members of the public to seek clarification with respect to the decision which was made on an agenda item, the meaning of the decision and the next steps as a result of the decision. Questions from the Public Clarifying an Agenda Item shall last no longer than 10 minutes; Responses provided to questions posed during Questions from the Public Clarifying an Agenda Item shall be included within the 10 minute maximum time limit; Each speaker shall be required to identify the agenda item they are seeking clarification on and provide their name and address, which may become part of the public record; A speaker shall be limited to 1 minute per question; A speaker may pose a question and then shall step aside to enable another to pose a question; The Chair may conclude Questions from the Public Clarifying an Agenda Item prior to the 10 minute maximum time limit, for non- compliance with the above parameters, Conduct of Members of the Public, or any other reason. 21. Adjournment: a) Motion to Adjourn. Page 4 of 146 5.a) Minutes of Council meeting held on Wednesday, September 26, 2018. Page 5 of 146 5.a) Minutes of Council meeting held on Wednesday, September 26, 2018. Page 6 of 146 5.a) Minutes of Council meeting held on Wednesday, September 26, 2018. Page 7 of 146 5.a) Minutes of Council meeting held on Wednesday, September 26, 2018. Page 8 of 146 5.a) Minutes of Council meeting held on Wednesday, September 26, 2018. Page 9 of 146 5.a) Minutes of Council meeting held on Wednesday, September 26, 2018. Page 10 of 146 5.a) Minutes of Council meeting held on Wednesday, September 26, 2018. Page 11 of 146 5.a) Minutes of Council meeting held on Wednesday, September 26, 2018. Page 12 of 146 5.a) Minutes of Council meeting held on Wednesday, September 26, 2018. Page 13 of 146 5.a) Minutes of Council meeting held on Wednesday, September 26, 2018. Page 14 of 146 12.a) Report No. OCS2018-24, Shawn Binns, Director, Operations & Communi... Page 15 of 146 12.a) Report No. OCS2018-24, Shawn Binns, Director, Operations & Communi... Page 16 of 146 12.a) Report No. OCS2018-24, Shawn Binns, Director, Operations & Communi... Page 17 of 146 12.a) Report No. OCS2018-24, Shawn Binns, Director, Operations & Communi... Page 18 of 146 12.a) Report No. OCS2018-24, Shawn Binns, Director, Operations & Communi... Page 19 of 146 12.a) Report No. OCS2018-24, Shawn Binns, Director, Operations & Communi... Page 20 of 146 12.a) Report No. OCS2018-24, Shawn Binns, Director, Operations & Communi... Page 21 of 146 12.a) Report No. OCS2018-24, Shawn Binns, Director, Operations & Communi... Page 22 of 146 12.a) Report No. OCS2018-24, Shawn Binns, Director, Operations & Communi... Page 23 of 146 12.a) Report No. OCS2018-24, Shawn Binns, Director, Operations & Communi... Page 24 of 146 12.a) Report No. OCS2018-24, Shawn Binns, Director, Operations & Communi... Page 25 of 146 12.a) Report No. OCS2018-24, Shawn Binns, Director, Operations & Communi... Page 26 of 146 12.a) Report No. OCS2018-24, Shawn Binns, Director, Operations & Communi... Page 27 of 146 12.a) Report No. OCS2018-24, Shawn Binns, Director, Operations & Communi... Page 28 of 146 12.a) Report No. OCS2018-24, Shawn Binns, Director, Operations & Communi... Page 29 of 146 12.a) Report No. OCS2018-24, Shawn Binns, Director, Operations & Communi... Page 30 of 146 12.a) Report No. OCS2018-24, Shawn Binns, Director, Operations & Communi... Page 31 of 146 12.a) Report No. OCS2018-24, Shawn Binns, Director, Operations & Communi... Page 32 of 146 12.a) Report No. OCS2018-24, Shawn Binns, Director, Operations & Communi... Page 33 of 146 12.a) Report No. OCS2018-24, Shawn Binns, Director, Operations & Communi... Page 34 of 146 12.a) Report No. OCS2018-24, Shawn Binns, Director, Operations & Communi... Page 35 of 146 12.a) Report No. OCS2018-24, Shawn Binns, Director, Operations & Communi... Page 36 of 146 12.a) Report No. OCS2018-24, Shawn Binns, Director, Operations & Communi... Page 37 of 146 12.a) Report No. OCS2018-24, Shawn Binns, Director, Operations & Communi... Page 38 of 146 12.a) Report No. OCS2018-24, Shawn Binns, Director, Operations & Communi... Page 39 of 146 12.a) Report No. OCS2018-24, Shawn Binns, Director, Operations & Communi... Page 40 of 146 12.a) Report No. OCS2018-24, Shawn Binns, Director, Operations & Communi... Page 41 of 146 12.a) Report No. OCS2018-24, Shawn Binns, Director, Operations & Communi... Final Report: Community Engagement Program For the Proposed Horseshoe Valley Community Centre Township of Oro-Medonte Prepared by: The RETHINK GROUP Leisure Services Planning and Management September 2018 Page 42 of 146 12.a) Report No. OCS2018-24, Shawn Binns, Director, Operations & Communi... Introduction In 2010, the Strategic Facility Plan was completed. Two of the goals of the Plan were to: provide an attainable approach/strategy to provide recreation, arts and culture facilities (including libraries) over the next 20 years in the Township. determine if it is acceptable and feasible to combine some of the needed indoor and outdoor facilities into one or more community centres, thus creating high-profile focal points for recreation, culture and arts activities in various parts of the Township. The plan reviewed and considered: population growth and demographic shifts, recreation and leisure trends, partnership opportunities and development plans in neighbouring communities, current and future needs, and condition of buildings and investment required. The Plan also provided a strategy for the management of facilities to meet the current and changing needs of the community. Key activities/research and community engagement: inventory and analysis of facilities (quantity, location, use and condition); building condition assessments; park, open space and facility mapping and high-level analysis; examination of the leisure delivery system (within the Township and in the region); discussions with neighbouring communities and inventory research; age-specific population projections to 2031; consultation with user groups and other stakeholders, as well as the broader community; community profile research and analysis, including anticipated population growth and change; leisure trend analysis; projection of facility needs; affordability research; arena/multi-use facility feasibility research; investigation of partnership opportunities, including funding; findings and conclusions; facility-specific strategies; and a Township-wide provision strategy. The following planning and provision principles were recommended: 1.Use the benefits of parks, recreation, culture and the arts as the foundation of the Plan. 2.Support the concept of “Communities within a Community”. 3.Base service delivery on a 3-tiered hierarchy of parks and facilities (Township, community, neighbourhood). 4.Cluster facilities (recognizing the geography of the Township). 5.Locate for visibility and prominence. 6.Gradually lessen the dependence on surrounding communities. 7.Complement rather than compete. _____________________________________________________________________________________________ Community Engagement Program for the Proposed Horseshoe Valley Community Centre Prepared by: The RETHINK GROUP, Leisure Services Planning and Management 1 Page 43 of 146 12.a) Report No. OCS2018-24, Shawn Binns, Director, Operations & Communi... 8.Continue to evolve partnerships. 9.Optimize facility use. 10.Ensure physical accessibility. 11.Be environmentally responsible. 12.Be fiscally responsible. Recent Developments Over the past couple of years, the Township and the Simcoe County District School Board have been exploring the possibility of a joint venture for a new elementary school and community centre to be located in the Horseshoe Valley/Craighurst area. After examination of several sites, a 20-acre Township-owned property east of the intersection of Horseshoe Valley Road and Line 4 North (known as 739 Horseshoe Valley Road) has been identified as the preferred site. It is adjacent to Horseshoe Valley Memorial Park, Fire Station #3 Headquarters, the Nurse Practitioner Clinic and the OPP satellite office. This will create a desirable hub of community facilities. Various technical investigations of the site are underway and should be completed by in the fall of 2018. See Figure 1 on page 3. The municipal contribution to the school facility may result in a larger, enhanced gymnasium 5-6,000 square feet) and a mid-size (3-4,000 square foot) multipurpose room to support community programming. Outdoor and other indoor facilities may be included in Phase One and/or future phases. The intend of the current community engagement program is to examine if the principles and directions embodied in the Strategic Facility Plan remain relevant, especially as they relate to the proposed community centre in this part of the Township and a partnership with the school board – both of which were recommended in the Plan. For the current engagement program, the following techniques were employed to solicit input from the community: Township-wide household survey Community Forum Feedback via Facebook The results from each input technique are reported below. In the final section of the report, the results are integrated, and conclusions presented. Implications are discussed for the continued planning of the joint venture with the School Board and the community centre portion of the facility, as well as the available outdoor space associated with the site and adjacent lands. _____________________________________________________________________________________________ Community Engagement Program for the Proposed Horseshoe Valley Community Centre Prepared by: The RETHINK GROUP, Leisure Services Planning and Management 2 Page 44 of 146 12.a) Report No. OCS2018-24, Shawn Binns, Director, Operations & Communi... Figure 1: Proposed site of the elementary school and community centre Household Survey: Proposed Horseshoe Valley Community Centre Introduction The purpose of the survey was to sample opinion from Township residents about the proposed joint venture between the Simcoe County District School Board and the Township of Oro-Medonte. The household survey was administered on-line; therefore, it is not a random sample. The survey was open for 22 days from August 15 to September 5, 2018. It was promoted at community events and recreation programs, via social media and at the Community Forum. The following are a few characteristics of the sample: 469 responses to the survey, representing just over 1,066 people (based on reported household size). the sample was over-representative of young families (children and youth age 0-14 and adults age 20- 44). The survey sample under-represented adults age 45+. two thirds of respondents were female, reporting for their household. The results are summarized below, with some interpretation provided. _____________________________________________________________________________________________ Community Engagement Program for the Proposed Horseshoe Valley Community Centre Prepared by: The RETHINK GROUP, Leisure Services Planning and Management 3 Page 45 of 146 12.a) Report No. OCS2018-24, Shawn Binns, Director, Operations & Communi... Level of Interest in the Proposed Facilities and Enhancements Interest in the facilities that are proposed to enhance the elementary school were well and similarly supported. By a small margin, support for the mid-size multipurpose program room was highest. Full-size gymnasium Very Positive response (weighted score of 3.45/5.0) 16% somewhat interested; 22% interested; 23% very interested; 29% extremely interested; 10% not interested Modifications to enhance the gymnasium Very Positive response (weighted score of 3.35/5.0) 16% somewhat interested; 24% interested; 22% very interested; 26% extremely interested; 12% not interested Mid-size multipurpose program room Very Positive response (weighted score of 3.59/5.0) 12% somewhat interested; 24% interested; 26% very interested; 30% extremely interested; 7% not interested Types of Activities of Interest to Households that Could be Accommodated in the Gymnasium Through reported interest in uses and programming themes, strong support was indicated for the proposed enhancements to the gymnasium. Note that traditional gym sports are not at the top of the list. Also note the very strong support for group fitness, as well as adult and older adult programming. The response to potential uses and programming suggests that, although adult use may be strongest, the facility should be well used by all ages. Highest Responses – percentage of households interested in each activity (rounded): 1.group fitness activities 78% 2.adult and older adult programming 59% 3.performances/shows/assemblies/events 55% 4.public and educational assemblies, presentations and seminars 52% 5.social events 52% 6.dance programs and classes 51% 7.basketball 50% 8.volleyball 50% 9.day camp/PA days and youth programming 48% 10.summer child and youth programming 47% 11.arts programming and events 46% 12.health clinics and seminars 43% 13.trade and other shows/exhibitions 41% 14.floor hockey 40% 15.badminton 31% 16.Scouts/Guides and similar programming 33% 17.martial arts programming 30% 18.pickleball 26% _____________________________________________________________________________________________ Community Engagement Program for the Proposed Horseshoe Valley Community Centre Prepared by: The RETHINK GROUP, Leisure Services Planning and Management 4 Page 46 of 146 12.a) Report No. OCS2018-24, Shawn Binns, Director, Operations & Communi... Types of Activities of Interest to Households that Could be Accommodated in the Multipurpose Program Room As with the gymnasium, the response to potential uses and programming suggests that, although adult use may be strongest, the facility should be well used by all ages. Note the very strong support for group fitness. Also, note the strong support for culinary classes, which can only be accommodated if the proposed kitchenette is sufficiently enhanced. Highest Responses – percentage of households interested in each activity (rounded): 1.group fitness activities 79% 2.adult and older adult programming 53% 3.culinary classes 53% 4.community meetings and forums 51% 5.summer child and youth programming 49% 6.public and educational assemblies, presentations and seminars 48% 7.social events 47% 8.day camp/PA day and youth programming 46% 9.art classes 45% 10.health clinics and lectures 44% 11.photography classes 38% 12.Scouts/Guides and similar programming 31% 13.card and board games 28% 14.pre-natal, post natal and pre-school programs 28% 15.Martial arts programming 28% 16.language classes 26% Interest in Other Types of Indoor Facilities that Should be Considered in the Community Centre – Either Now or As a Future Phase The very strong interest in a fitness gym, fitness equipment and lockers/showers/change rooms – which is in synch with very strong support for group fitness activities. 1.dedicated fitness gym and fitness equipment 76% 2.lockers, showers and change rooms 67% 3.indoor walking/running track/path 59% 4.larger kitchen to support social events and culinary programming 49% 5.more than one mid-sized multipurpose room 40% 6.small program/meeting room 30% Although it was stated that this particular community centre is not of the scale to include an indoor swimming pool, that facility was the most mentioned ‘other’ facility to be considered, followed by a field house, squash and racquetball courts and a library. _____________________________________________________________________________________________ Community Engagement Program for the Proposed Horseshoe Valley Community Centre Prepared by: The RETHINK GROUP, Leisure Services Planning and Management 5 Page 47 of 146 12.a) Report No. OCS2018-24, Shawn Binns, Director, Operations & Communi... Interest in Outdoor Facilities that Should be Considered for the 20-acre Site - Either Now or as a Future Phase The top supported facilities are walking trails, a building to service activities in the park, a water play facility and a shade structure. All well-supported facilities are listed below. 1.walking trails and paths to access the entire site 74% 2.service building (washrooms, drinking fountain, storage) 73% 3.waterplay facility/splash pad 68% 4.shade structure 63% 5.children’s playground 59% 6.sport fields (diamonds, rectangular fields) 57% 7.hard surfaced multipurpose play court (skating rink in winter) 56% 8.picnic area/pavilion 51% 9.sitting areas 45% 10.outdoor exercise circuit or gym 38% 11.community vegetable garden 38% 12.BMX/bicycle trail/pump track 32% 13.skateboard facility 22% 14.pickleball courts 18% The following additional outdoor facilities were noted in the ‘write-in’ responses: tennis courts (5) facility for box lacrosse and floor hockey outdoor swimming pool (3) turfed area for ultimate frisbee pollinator garden sand volleyball courts community greenhouse equestrian facility art-in-the-parklarge-enough parking lot to accommodate amphitheatremarkets and community events like BBQ outdoor track cook-offs, etc. off-leash dog facility sports dome Degree of Support for Various Ways to Cover the Township’s Capital Contribution to the Community Centre/School The following degree of support was shown for various funding sources/approaches: 1.sell naming rights to the facility and individual components 51% 2.utilize municipal capital reserves 45% 3.sell a portion of the site to the School Board 43% 4.community fundraising 43% 5.development charges derived from residential development 38% 6.low interest loan (municipal debenture) 28% 7.divestment and reinvestment of surplus parkland 22% _____________________________________________________________________________________________ Community Engagement Program for the Proposed Horseshoe Valley Community Centre Prepared by: The RETHINK GROUP, Leisure Services Planning and Management 6 Page 48 of 146 12.a) Report No. OCS2018-24, Shawn Binns, Director, Operations & Communi... Degree of Support for Investing Additional Municipal Money into Phase One of the Joint Venture to Optimize the Opportunity for a Quality Community Centre and Park Response to this question indicated strong support for additional investment in Phase One of the facility with: 42% of respondents ‘fully supported’ additional investment, with 45% ‘somewhat supporting’. Only 12% would not support additional investment. The uncertainty illustrated by the 45% of respondents who ‘somewhat supported’ additional investment may be influenced by the unknown about the amount of required additional investment and the impact on taxes. Suggestions for Other Partnership Possibilities to Share in the Capital and Operating Costs Associated with the Indoor and Outdoor Facilities and Programming Costs The suggestions sorted into three dozen categories. The top categories and groupings of categories are noted below in ranked order: corporate donations, especially by local resorts/residential developments and Burls Creek Event Centre rent space to third parties (to offer programs and events) senior government grants, Trillium Foundation, other foundations, lottery funds a joint venture with the YMCA to offer programming (focus on wellness and childcare) partner with interested business, health clinics, wellness groups – to provide complementary services pay-as-you-use, program fees, admission fees, membership fees naming rights (corporate and family) community fundraising (residents and business) contributions from local sports groups who would benefit the most Barrie or Orillia public library branch national and provincial sport governing bodies developers install solar panels Characteristics of Respondents and Households Gender (of the respondent replying for their household) Male 29% Female 68% Preferred not to say 3% _____________________________________________________________________________________________ Community Engagement Program for the Proposed Horseshoe Valley Community Centre Prepared by: The RETHINK GROUP, Leisure Services Planning and Management 1 Page 49 of 146 12.a) Report No. OCS2018-24, Shawn Binns, Director, Operations & Communi... Age Profile of the Household 463 of 469 respondents answered the age question, which also asked about the number of people in each age group living in the household. In total, just over 1,066 people are represented by the survey. The age breakdown/household composition represented by the survey is as follows (note the percentage comparison to the 2016 census): Age Group Number (%) Comparison to 2016 Census Age 0-4 143 (13.3%) 4.2% Age 5-9 129 (12.1%) 5.2% Age 10-14 94 ( 8.8%) 5.8% Age 15-19 53 ( 5.0%) 6.1% Age 20-34 145 (13.6%) 9.2% Age 35-44 186 (17.5%) 11.3% Age 45-54 124 (11.6%) 16.7% Age 55-64 99 ( 9.3%) 17.9% Age 65-74 66 ( 6.2%) 12.2% Age 75+ 27 ( 2.5%) 8.2% The survey sample over-represented young families (children age 0-14 and adults age 20-44), while under- representing adults age 45+. Household Size (number of members) 1 person 2.6% 2 people 28.1% 3 people 21.0% 4 people 32.2% 5 people 10.7% 6 people 4.1% 7 or more people 1.3% The above average household size reinforces the predominance of family households responding to the survey. It also underscores the strong support for the community centre and park by households with children and youth. Household Income Under $20,000 0.7% $20,000-$39,999 1.8% $40,000-59,999 7.8% $60,000-$79,999 9.4% $80,000-$99,999 16.9% $100,000 and over 63.5% Affiliations 216 of 469 respondents replied that they and/or a member of their household are affiliated with a community-based organization. Examples included (not in ranked order): resident/homeowner associations, horticultural/gardener organizations, sports clubs, sororities, recreation groups, gun clubs, _____________________________________________________________________________________________ Community Engagement Program for the Proposed Horseshoe Valley Community Centre Prepared by: The RETHINK GROUP, Leisure Services Planning and Management 2 Page 50 of 146 12.a) Report No. OCS2018-24, Shawn Binns, Director, Operations & Communi... service clubs, historical groups, Guides/Scouts, community hall organizations, natural heritage organizations, dance groups, agricultural society/fair, Sports Hall of Fame, cycling groups, a hospice volunteer, YMCA,canoe club, church groups, book club, arts groups, bridge club, fitness/wellness groups, volunteer firefighter and Accessibility Advisory Committee, a dragon boat participant. equestrian groups, Residence Location Half of the responding households are located in the Horseshoe/Sugarbush area. The remaining responding households are located as follows: Oro-Station area 10.1% Craighurst area 7.8% Moonstone area 7.6% Hawkstone area 6.9% Shanty Bay area 5.0% Edgar/Rugby area 4.1% Warminster area 3.9% Bass Lake area 2.8% Carthew Bay/Lakeshore area 1.6% Vasey area 0.23% The Community Forum Introduction All known groups and associations that would likely have an interest in the discussion about the proposed community centre were invited to the Forum, and the session was widely advertised. Everyone was welcome to join the conversation. 80 people attended and were organized into 13 discussion groups of 4-8 people per table. Results Topic One: Thoughts About the Proposed Facilities to Which the Community Would Have Access Larger, Enhanced Gymnasium The gymnasium would be about double the size of a typical elementary school gymnasium (in the order of 5-6,000 square feet). Enhancements could include: a portable stage, improved acoustics and sound system, adapted lighting and a durable sprung floor to support a wide variety of activities. 98% of participants liked the idea of a larger, enhanced gymnasium. _____________________________________________________________________________________________ Community Engagement Program for the Proposed Horseshoe Valley Community Centre Prepared by: The RETHINK GROUP, Leisure Services Planning and Management 1 Page 51 of 146 12.a) Report No. OCS2018-24, Shawn Binns, Director, Operations & Communi... Three quarters of attendees thought that at least one member of their household would make use of the gymnasium. When asked about the times of the day that the gym might be used by members of their household, the largest number (84%) indicated weekends, but anticipated utilization was also high for weekday daytime (69%) and evenings (81%). Anticipated types of uses included (not in ranked order): gym sports, including drop-in sports (youth painting classes and adults) – basketball, badminton, book club meeting space volleyball, beach volleyball, pickleball, ping dance pong, tennis, floor hockey music programming floor-based fitness/wellness/exercise older adult classes/programming activities/spin classes/Yoga/Zoomba/Tai archery chi/Pilatesyouth programming/youth centre/summer martial arts/Taekwondo camp/day camp/before and after school gymnasticsprograms/Scouts/Cubs rock climbing (wall) golf practice (utilizing a net) performing arts/community theatre parties/socials community events cards craft shows bingo art/craft activities/pottery/stainedseasonal programming glass/knitting/quilting The following items were suggested for further enhancement of the gymnasium facility: full kitchen elevated running/walking track storage space permanent stage/storage under retractable bleachers dividable wall golf net Multipurpose Program Room What is anticipated is a space with a medium-height ceiling, possibly dividable, with a kitchenette and water source - and in the order of 3,000-4,000 square feet. 98% of participants liked the idea of this type of facility and most (89$) thought that at least one member of their household would make use of it. When asked about the times of the day that the MPR might be used by members of their household, 63% indicated weekday evenings, but anticipated utilization was also fairly high for weekday daytime (48%) and weekends (48%). When asked if a larger kitchen should be included to support functions in the building and culinary classes, 88% agreed. _____________________________________________________________________________________________ Community Engagement Program for the Proposed Horseshoe Valley Community Centre Prepared by: The RETHINK GROUP, Leisure Services Planning and Management 1 Page 52 of 146 12.a) Report No. OCS2018-24, Shawn Binns, Director, Operations & Communi... Anticipated types of uses included (not in ranked order): floor-based fitness/wellness/exercise older adult programming/dedicated older activities/spin classes/Yoga/Zumba adult space educational programs/classes/lecture floor sports – non-specific series/speakers/language classes performances/plays community meetings/events drama classes social events/birthday parties/bridal arts programming showers/anniversaries/Buck and recreation programming – non-specific Does/weddings/celebration of martial arts life/reunions/luncheons darts card and board games billiards/snooker ping pong farmers market child and youth programming/day camp craft and Christmas fairs programs/ youth culinary classes centre/Scouts/Guides/Brownies religious events In addition, the following comments, suggestions and questions were noted by table: Table 1 nd Leave space to build up – 2 floor multipurpose for expansion Table 3 rd Workout room – 3 party franchise Phase in larger kitchen – rewire, etc. in advance during construction of Phase I Table 4 Concerned about cost of enhanced kitchen Ensure facility will accommodate expansion Youth need to be engaged, so volunteering does not fall to older generation - promote as a way to earn community volunteering hours Daytime classes should be scheduled around school programming hours Need to ensure adequate parking and traffic flow in and out of the facility Table 6 Facility will be used the most by people in the immediate area. Table 7 Cost-oriented - price point matters Provide sound-proof dividers in larger room – or provide smaller rooms – so each component can be used at the same time for multiple programming Facilities will be used beyond local community due to inadequate facilities elsewhere Table 9 Horseshoe Valley residents have to drive 15-20 minutes to the nearest gym Kitchen yes, but not for culinary classes Can use the banquet hall at the arena for larger events _____________________________________________________________________________________________ Community Engagement Program for the Proposed Horseshoe Valley Community Centre Prepared by: The RETHINK GROUP, Leisure Services Planning and Management 1 Page 53 of 146 12.a) Report No. OCS2018-24, Shawn Binns, Director, Operations & Communi... Table 10 Divide the gym into two sections/uses Will there be conflict with school use? Table 12 Acoustics – consider aging population and special needs residents Respite program – support dementia patients and adapt space for usage Table 13 What conflicts will there be with school use? Will there be rentals? Will the community be able to support this facility? What cost to install upgrades? Will the community support the use of the facilities? Table 14 Want clarification re: access The building should be designed to allow expansion Things that will support our kids Take advantage of nature Table 15 Start larger Parking concerns Accessibility Consider seasonal residents and demographics Topic Two: Suggestions for Additional Indoor and Outdoor Facilities – Either as Part of Phase One or Later Phases of the Community Centre and Park Development Indoor Facilities The following types of indoor facilities and features were suggested (results integrated from all tables). The two most strongly supported facilities are a dedicated fitness facility and a branch library. dedicated fitness facility – weights and Early Years Centre/before and after school aerobic (10/13 tables) day care centre (2/13 tables) library (8/13 tables) indoor swimming pool (2/13 tables) working kitchen (4/13 tables) changing facilities climbing wall (4/13 tables) large foyer indoor play space for kids/youth centre/kids rental office space club//indoor playground (4/13 tables) restaurant franchise running/walking track (3/13 tables) indoor sports facility (non-specific) computer room/area (3/13 tables) arena art/crafts room (3/13 tables) woodworking facility music room (2/13 tables) staff space racquet sport courts (2/13 tables) café meeting room (2/13 tables) first aid facility _____________________________________________________________________________________________ Community Engagement Program for the Proposed Horseshoe Valley Community Centre Prepared by: The RETHINK GROUP, Leisure Services Planning and Management 1 Page 54 of 146 12.a) Report No. OCS2018-24, Shawn Binns, Director, Operations & Communi... bleachers for gym integrate community centre into adjacent storage under stage park WiFi throughout should be two stories outside access to washrooms Outdoor Facilities The following types of facilities and features were suggested (results integrated from all tables). The most strongly supported facilities are walking trails, a water play facility, sports fields, bicycle facilities, a skateboard facility and a community garden. walking trail/cross-country ski trail (13/13 outdoor classroom (2/13 tables) tables)lighting (2/13 tables) splash pad/children’s waterplay facility (10/13 bocce courts (2/13 tables) tables)access to adjacent park (2/13 tables) low ropes course ball diamonds (10/13 tables) bicycle facilities (trail, BMX, pump track), sidewalks (edge of park and to school) including bicycle repair station (8/13 tables) bike lanes (edge of park) soccer fields (8/13 tables) outdoor performance facility skateboard facility, skateboard track (7/13 service building tables)gaga ball community garden (6/13 tables) ultimate frisbee running track (5/13 tables) frisbee golf children’s playground (4/13 tables) snowshoeing area pickleball courts (4/13 tables) skating trail maintain forest/protect trees/plan the park shade areas with nature in mind (3/13 tables) outdoor climbing wall leash-free dog facility (3/13 tables) picnic area lawn bowling facility (3/13 tables) farmers market pavilion (3/13 tables) camping facility sand volleyball courts (3/13 tables) archery range hard surface sport court (basketball, skating) green space (3/15 tables) butterfly garden artificial skating rink (2/13 tables) meditation garden shuffleboard courts (2/13 tables) pavement games (hop scotch) educational trail (2/13 tables) communication board toboggan hill (2/13 tables) safety concern about crossing busy roads to tennis courts (cover in winter) (2/13 tables) get to park outdoor exercise gym (move from adjacent fencing around facilities park) (2/13 tables) parking (adequate) sitting areas (2/13 tables) video surveillance outdoor swimming pool (2/13 tables) Topic Three: Preference for Ways to Cover the Township’s Contribution to the Cost of the Facility Opinion varied by table and funding option, and there was some uncertainty and a request for more information and clarity about what would be involved and the implications of several of the options. Consequently, not every table recorded responses for every option and ‘mixed feelings’ and ‘hesitation’ _____________________________________________________________________________________________ Community Engagement Program for the Proposed Horseshoe Valley Community Centre Prepared by: The RETHINK GROUP, Leisure Services Planning and Management 1 Page 55 of 146 12.a) Report No. OCS2018-24, Shawn Binns, Director, Operations & Communi... was occasionally noted. For some options, some participants felt it was not appropriate to comment. At each table, all participants were asked to ‘vote’ on each of the options. The numbers noted below represent the total of the individual responses for each option – and provide a general indication of preference. 1.municipal capital reserve ($2.2 million already set aside) 72 (90%) 2.development charges funds derived from residential development 60 (75%) 3.sell naming rights to the building and individual components 60 (75%) 4.community fundraising 49 (61%) 5.sell a portion of the site to the School Board 44 (55%) 6.divestment and reinvestment of surplus parkland 37 (46%) 7.low interest municipal loan (debenture) 33 (41%) It was asked how many participants would support increased municipal investment in Phase One to optimize the opportunity for a quality community centre and park. 72% (52/72) supported this. Two tables did not provide a number, and for a third table, the response was zero. When asked how many would support an increase in the tax base for a more comprehensive facility, 30% (21/69) supported increasing taxes. One table did not record the number who agreed. Another table felt that the question was beyond their expertise. Suggestions for raising capital funds included the following sources and means (note that some of the suggestions relate more to off-setting operating costs): sell right to School Board for outdoor facility/Sell lands to School Board except for the multipurpose room and gym provincial and federal grants/grants for green investment in the facility utilize the gas tax limited naming rights/sponsorship of benches, trees and bricks/service club naming rights/seek sponsorship for sport facilities fundraising events (raffle, golf and ball tournaments, benefit gala, Pink Floyd concert, Go Fund Me, in- kind services, donations, fundraising through schools, donations from famous people, auctions, donations from developers, local business sponsors) private-public partnership fitness drink bar advertising rental revenue/Early Years Centre could rent the facility/coffee shop license for rental pot store or grow-op OLG/casino HVR toll road sell off excess parkland decrease DCAs sale and lease of back land business partnerships School Board pays for the school and Township pays for the community components with no tax increase membership fees/user fees repurpose current expenditures to operate this facility since it won’t be needed _____________________________________________________________________________________________ Community Engagement Program for the Proposed Horseshoe Valley Community Centre Prepared by: The RETHINK GROUP, Leisure Services Planning and Management 1 Page 56 of 146 12.a) Report No. OCS2018-24, Shawn Binns, Director, Operations & Communi... In addition, the following comments, suggestions and questions were noted by table: Table 1 Divestment/reinvestment of surplus parkland – need more information – where and what properties and implications Re: support for investment – as long as no impact on taxes Table 3 Re: selling naming rights – concerns about too much input/influence from investors Re: low interest loan – concerns about mis-management and current debt load Re: development charges – as long as they are not raised as a result of this project Re: sale of portion of site – long-term lease may be better Would support investing more money if the finances were there Table 4 Re: community fundraising – large businesses already support the community through taxes Re: low interest loan – concern with increase in taxation to re-pay the loan Re: sale of portion of the site – whichever option (sale or lease) generates the most money without losing control Feeling that a community centre/school will ground the community Ideas: sponsorship through businesses, permit marketing signage, development charges, park/building dedication, user fees to help offset costs Table 6 Re: divestment/reinvestment of surplus parkland – concerns about eliminating existing parkland Re: sale of portion of the site – more information for shared use and/or options for future development – consider long-term lease to the School Board for shared use (each build independently) Re: investment of additional money – possibly minimal, but how much? Re: increase in tax base – more information on final plan – consideration to residents outside Horseshoe Valley community Are there other interested partners – YMCA? Table 7 Re: divestment/reinvestment of surplus parkland – depends on location of the parkland Re: sale of portion of the site – donate x 2 – don’t lose the deal Table 9 Re: community fundraising – interest in not township-wide, so fundraising could be localized Re: divestment/reinvestment of surplus parkland – do not take away our current parks because there are so few Re: development charges – concerns that it might discourage developers it they feel they are too high Re: sale of portion of the site – support for sale of land for the building, not the trails (outdoor facilities) Re: increase in tax base – because of the increase in population, it won’t be required – already have really high taxes _____________________________________________________________________________________________ Community Engagement Program for the Proposed Horseshoe Valley Community Centre Prepared by: The RETHINK GROUP, Leisure Services Planning and Management 2 Page 57 of 146 12.a) Report No. OCS2018-24, Shawn Binns, Director, Operations & Communi... Table 10 Majority at this table was not in favour of having the school and community centre at this location – is this the correct location for this facility? School should be in Craighurst and the recreation centre in HSV – wants pool Table 12 Re: divestment/reinvestment of surplus parkland – depending on who is buying and what they plan to do with it. Concerns about losing forests/trails/wildlife, traffic and development Table 14 Group generally felt outside of their realm of ability to comment – not enough expertise and information Table 15 Re: community fundraising – who is in charge of the facility (School Board or Township?) Age group – how much longer in the area? Re: selling naming rights – already tapped out higher income families Re: low interest loan – if a need for more money, increase development charges Re: sale of land – lease, don’t sell Parking – serious issue, especially in winter Re: the OPP and nurse practitioner facility – a lot of wasted space on those sites – what is happening? Fast-track the environmental testing – have it moving in this election period Is the timing too ambitious – development in 2019 Timeline – when is the facility going to be running? What is happening with the roundabout? Will it impact the school? th Is there going to be access to the facility off 4 Line Road? Response Via Facebook Some of comments focused on lack of trust in dealing with the Simcoe County District School Board, given past experiences. Shanty Bay School was cited as an example. A number of people questioned the location of the facility on busy and hilly Horseshoe Valley Road at Line 4 North – especially in the winter driving conditions. There were a couple of comments about including a library, and if one was included, would that risk the arrangement the Township has with the City of Barrie for access to their facilities by Township residents. One person suggested that a secondary school is more in need than an elementary school. There was a hope that an indoor pool could be included. One person liked the idea of the joint venture with the School Board. A number of people liked the possibility of a community facility located in the Horseshoe Valley area. _____________________________________________________________________________________________ Community Engagement Program for the Proposed Horseshoe Valley Community Centre Prepared by: The RETHINK GROUP, Leisure Services Planning and Management 3 Page 58 of 146 12.a) Report No. OCS2018-24, Shawn Binns, Director, Operations & Communi... Conclusions Based on the results of the household survey and Community Forum, there was very positive response to the endeavour and the facilities proposed to be available for community use. Some concern was expressed at the Forum and via Facebook posts that the location of the facility could be an issue – citing perceived dangerous access from Horseshoe Valley Road, especially during the winter. Concern was also expressed that the location of the facility is on the opposite side of the County road from one of the residential areas, creating additional safety and access issues. Another area of concern that was expressed by a few people via Facebook and indirectly at the Forum was whether the School Board can be trusted in a joint venture with the Municipality, given want was thought to have transpired with the joint venture associated with Shanty Bay elementary school. At the Forum, this concern was expressed via comments about whether the Township should sell or lease a portion of the site to the school board – citing concerns about long-term municipal control of and access to the ‘community’ portion of the facility. Suggested Programs and Uses A wide range of uses of the gymnasium and the multipurpose room (MPR) were suggested which are consistent with typical programming and utilization of these types of facilities. What was particularly evident from the suggested uses is the strong support for the proposed enhancements to the gymnasium to make it more than a sports facility. From the survey, the top ten programs and uses suggested for the gymnasium were: group fitness activities 78% adult and older adult programming 59% performances, shows, assemblies and events 55% public and educational assemblies, presentation and seminars 52% social events 52% dance programs and classes 51% basketball 50% volleyball 50% day camp/PA days and youth programming 48% summer child and youth programming 47% Because of the smaller sample size, the list from the Forum was not ranked. However, the range of suggested uses was similar to the survey response, with the following additions: rock climbing archery golf practice bingo cards meeting space _____________________________________________________________________________________________ Community Engagement Program for the Proposed Horseshoe Valley Community Centre Prepared by: The RETHINK GROUP, Leisure Services Planning and Management 4 Page 59 of 146 12.a) Report No. OCS2018-24, Shawn Binns, Director, Operations & Communi... From the survey, the top ten suggested programs and uses of the MPR were: group fitness activities 79% adult and older adult programming 53% culinary classes 53% community meetings and forums 51% summer child and youth programming 49% public and educational assemblies, presentations and seminars 48% social events 47% day camp/PA day and youth programming 46% art classes 45% health clinics and lectures 44% Because of the smaller sample size, the list from the Forum was not ranked. However, the range of suggested uses was similar to the survey response, with the following additions: card and board games ping pong performances and plays drama classes martial arts darts billiards/snooker farmers market craft and Christmas fairs Other Facilities to Consider Indoor Facilities When asked via the survey about other indoor facilities that should be considered in Phase One of the community centre or a future phase, the following was the response (from the facility choices listed in the survey). dedicated fitness gym and fitness equipment 76% lockers, showers and change rooms 67% indoor walking/running track/path 59% larger kitchen to support social events and culinary programming 49% more than one mid-sized multipurpose room 40% small program/meeting room 30% Leading the list of ‘other’ (write-in) suggestions was an indoor swimming pool, followed by a field house, squash/racquetball courts and a library. From the Forum, the top five suggested additional indoor facilities were (at least 4 of 13 tables): dedicated fitness facility – weights and aerobic (10/13 tables) library (8/13 tables) working kitchen (4/13 tables) _____________________________________________________________________________________________ Community Engagement Program for the Proposed Horseshoe Valley Community Centre Prepared by: The RETHINK GROUP, Leisure Services Planning and Management 5 Page 60 of 146 12.a) Report No. OCS2018-24, Shawn Binns, Director, Operations & Communi... climbing wall (4/15 tables) indoor play space for kids/youth centre/kids club//indoor playground (4/13 tables) Note the consistency re: the fitness gym and working kitchen. A walking/running track was mentioned at the Forum, just below the child and youth-oriented components - as were variations on the smaller program room. Some participants at the Forum suggested a library (not included in the list of facility choices in the survey). Outdoor Facilities At the Forum and via the household survey, opinion was asked about outdoor facilities to be considered for the 20-acre site of the proposed school and community centre (in Phase One or a future phase). From the survey, the top ranked suggested outdoor facilities with at least 50% approval were: walking trails and paths to access the entire site 74% service building (washrooms, drinking fountain, storage) 73% waterplay facility/splash pad 68% shade structure 63% children’s playground 59% sport fields (diamonds, rectangular fields) 57% hard surfaced multipurpose play court (skating rink in winter) 56% picnic area/pavilion 51% Leading the list of ‘other’ (write-in) suggestions were tennis courts and an outdoor swimming pool. At the Forum, the following were the top outdoor facilities suggested (at least 4/13 tables): walking trail/cross-country ski trail (13/13 tables) splash pad/children’s waterplay facility (10/13 tables) ball diamonds (10/13 tables) bicycle facilities (trail, BMX, pump track), including bicycle repair station (8/13 tables) soccer fields (8/13 tables) skateboard facility/track (7/13 tables) community garden (6/13 tables) running track (5/13 tables) children’s playground (4/13 tables) pickleball courts (4/13 tables) Note the consistency in types of outdoor facilities suggested. At the Forum, a pavilion, a sport court and shaded areas were also mentioned, but lower down in the ranking. Pickleball courts, community gardens and a skateboard facility were noted in the survey, but lower down in the ranking. _____________________________________________________________________________________________ Community Engagement Program for the Proposed Horseshoe Valley Community Centre Prepared by: The RETHINK GROUP, Leisure Services Planning and Management 6 Page 61 of 146 12.a) Report No. OCS2018-24, Shawn Binns, Director, Operations & Communi... Ways to Cover the Township’s Capital Contribution to the Community Centre/School At the Community Forum and via the household survey, the same list of options was provided. Table 1 illustrates the relative consistency in the ranking of the top and bottom two options. The other three are in inverse order. Table 1: Comparison of Opinion About funding Options SurveyForum Funding Options Rank %Rank % Sell naming rights to the facility and individual components 151%275% Utilize municipal capital reserves 245%190% Sell a portion of the site to the School Board 3 43% 5 55% Community fundraising 4 43% 4 61% Development charges derived from residential development 5 38% 3 75% Low interest municipal loan 628%741% Divestment and reinvestment of surplus parkland722%646% Support for Investing additional Municipal Money into Phase One of the Joint Venture to Optimize the Opportunity for a Quality Community Centre and Park Via the survey, 42% of respondents ‘fully supported’ and 45% ‘somewhat supported’ the investment (total of 87%). At the Forum, 72% supported increased investment. 30% supported an increase in taxes if necessary. A Concern that Was Raised Via Facebook comments and discussion at the Community Forum, concern was raised about the proposed location of the school/community centre – with access off a very busy County road and located across that busy road from some of the area residents.Note: At the time of the consultation, a traffic study was being completed. Implications for the Proposed Community Centre and Outdoor Space Indoor Uses and Facilities Enhanced Gymnasium: The list of anticipated uses suggests that providing an enhanced gymnasium should be seriously considered and will provide excellent value. Highest demand for the indoor space is floor-based group fitness programs, as well as adult and older adult programming. _____________________________________________________________________________________________ Community Engagement Program for the Proposed Horseshoe Valley Community Centre Prepared by: The RETHINK GROUP, Leisure Services Planning and Management 7 Page 62 of 146 12.a) Report No. OCS2018-24, Shawn Binns, Director, Operations & Communi... Other Possible Facility Components: Strongest support for other enhancements and facility components are: a dedicated fitness facility, locker/showers/changerooms, an indoor walking/running track or path, an enlarged kitchen to support social functions and culinary programs, a library (mostly from the Forum), and a small program/meeting room. Implications This suggests that consideration be given to including a dedicated strength and conditioning room/component, along with showers and change rooms to complement aerobic exercise and other floor- based fitness/wellness programming that could be accommodated in the gymnasium. If the design can accommodate it, also consider incorporating a walking/running track or less formal walking path within the structure. Also, to be considered should be an enlarged kitchen to support social functions and culinary programming for students and the wider community. A small program/meeting room should be incorporated into the facility for use by the school and the community. A branch library or enhanced access to library resources in neighbouring communities should also be considered. If a strength and conditioning facility, showers and change rooms, and a walking/running track or path can be incorporated, there is enhanced opportunity for revenue generation through programming fees and possibly a membership program. Outdoor Uses and Facilities Expectations for the outdoor space are high. However, it is anticipated that the size and physical characteristics of the remaining portion of the site, as well as environmental concerns will preclude many of the suggested facilities and activities. The most strongly supported outdoor facilities are: walking path/trail throughout the park, linked to other trails and complementary areas; waterplay facility; bicycle facilities (trail, BMX track, pump track, repair station) – linked to nearby trails and Horseshoe Valley Memorial Park; natural shade and a shade structure/pavilion/picnic shelter; service building to support outdoor activities and facilities; ball diamonds and soccer fields (although they are not likely to fit on the site); children playground; and a parking area to serve the school, the park and community events that require a durable surface. Other Considerations It will be important that: the two parks complement each other and not duplicate facilities – and for the school building and yard to be integrated with the two parks – ideally seamlessly – to create a well-designed park/school campus; _____________________________________________________________________________________________ Community Engagement Program for the Proposed Horseshoe Valley Community Centre Prepared by: The RETHINK GROUP, Leisure Services Planning and Management 8 Page 63 of 146 12.a) Report No. OCS2018-24, Shawn Binns, Director, Operations & Communi... the outdoor areas be designed for all age groups and all seasons; and the park be adequately buffered from the adjacent residential neighbourhood to the north. Also, consider the opportunity of utilizing the unused land associated with the adjacent community facilities (fire station, police station and medical office). A considerable amount of land may be able to be incorporated into the 20 acre park/school site to accommodate more of the suggested outdoor facilities and features, and especially to extend the walking and cycling trails - with another link to Line 4 North Road. _____________________________________________________________________________________________ Community Engagement Program for the Proposed Horseshoe Valley Community Centre Prepared by: The RETHINK GROUP, Leisure Services Planning and Management 9 Page 64 of 146 12.b) Report No. DS2018-90, Andria Leigh, Director, Development Services... Page 65 of 146 12.b) Report No. DS2018-90, Andria Leigh, Director, Development Services... Page 66 of 146 12.b) Report No. DS2018-90, Andria Leigh, Director, Development Services... Page 67 of 146 12.b) Report No. DS2018-90, Andria Leigh, Director, Development Services... Page 68 of 146 12.b) Report No. DS2018-90, Andria Leigh, Director, Development Services... 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Page 99 of 146 12.b) Report No. DS2018-90, Andria Leigh, Director, Development Services... Page 100 of 146 12.b) Report No. DS2018-90, Andria Leigh, Director, Development Services... Page 101 of 146 12.b) Report No. DS2018-90, Andria Leigh, Director, Development Services... Page 102 of 146 12.b) Report No. DS2018-90, Andria Leigh, Director, Development Services... Page 103 of 146 12.b) Report No. DS2018-90, Andria Leigh, Director, Development Services... Page 104 of 146 12.b) Report No. DS2018-90, Andria Leigh, Director, Development Services... Page 105 of 146 12.b) Report No. DS2018-90, Andria Leigh, Director, Development Services... Page 106 of 146 14.a) Announcements of Interest to the Public: Township of Oro-Medonte, ... Remembrance Day Office Closure Page 107 of 146 14.b) Minutes of Barrie Public Library Board meeting held on June 28, 20... Page 108 of 146 14.b) Minutes of Barrie Public Library Board meeting held on June 28, 20... Page 109 of 146 14.b) Minutes of Barrie Public Library Board meeting held on June 28, 20... Page 110 of 146 14.b) Minutes of Barrie Public Library Board meeting held on June 28, 20... Page 111 of 146 14.c) Minutes of Lake Simcoe Region Conservation Authority meeting held ... No. BOD-07-18 Friday, July 27, 2018 120 Bayview Parkway, Newmarket, ON MINUTES LSRCA Board Members Present: LSRCA Staff Present: Mayor G. Dawe, Chair M. Walters, Chief Administrative Officer Councillor R. Simpson, Vice Chair R. Baldwin, GM, Planning & Development Deputy Mayor/Regional Councillor N. Davison B. Kemp, GM, Conservation Lands J. Dolan B. Longstaff, GM, Integrated Watershed Management Regional Councillor B. Drew K. Christensen, Manager, Human Resources Councillor P. Ferragine S. Jagminas, Acting Manager, Corporate Communications Mayor J. Grant K. Toffan, Acting GM, Corporate & Financial Services Mayor V. Hackson T. Barnett, Coordinator, BOD/CAO Councillor S. Harrison-McIntyre S. Auger, Manager, Urban Restoration Councillor S. Macpherson B. Booth, Manager, Regulations Mayor P. Molloy C. Burgess, Manager, Planning Mayor M. Quirk S. Clark, Environmental Regulations Analyst Councillor S. Strangway S. Chadwick, Communication Specialist P. Davies, Manager, Forestry and Greenspace Services Regrets: J. Doyley, Communication Specialist Councillor A. Eek K. Kennedy, Land Securement Officer Councillor K. Ferdinands N. Knight, Communication Specialist Councillor D. Kerwin C. Sharp, Watershed Coordinator Councillor P. Silveira C. Taylor, Executive Director, LSCF Township of Ramara K. Zeppieri, Senior Administrative Assistant, Communications Guests: N. Didomenico, Georgina resident I.DECLARATION OF PECUNIARY INTEREST None noted for this meeting. II.APPROVAL OF THE AGENDA Moved by: P. Molloy Seconded by: M. Quirk BOD-109-18 RESOLVED THAT the content of the Agenda for the July 27, 2018 meeting of the LSRCA Board of Directors be approved as presented. CARRIED Page 112 of 146 14.c) Minutes of Lake Simcoe Region Conservation Authority meeting held ... Lake Simcoe Region Conservation Authority -07-18 July 27, 2018 Minutes Page 2 of 7 III. ADOPTION OF THE MINUTES a) Board of Directors Meeting June 22, 2018 Moved by: V. Hackson Seconded by: S. Macpherson BOD-110-18 No. BOD-06-18 held on Friday, June 22, 2018 be approved as circulated. CARRIED IV. ANNOUNCEMENTS There were no announcements for this meeting. V. PRESENTATIONS a) Conservation Lands Watershed Coordinator, Christa Sharp, provided the Board with an overview of recent updates to , noting that updating this program is identified as a priority Strategic Plan. The program assists projects that support soil conservation, improve water quality, and enhance natural heritage features. She outlined recent changes made to the program, namely: improving streams and retrofitting on-line ponds; planting cover crops; and community action. Ms. Sharp noted that confidential site visits to provide technical advice are free to landowners, and she asked Board member to share information about the program, noting that staff would be pleased to provide presentations to community groups. More information regarding the program can be found on : https://www.lsrca.on.ca/funding To view this presentation, please click this link: LSRCA Restoration and Regeneration Assistance Program Moved by: R. Simpson Seconded by: S. Harrison-McIntyre BOD-111-18 RESOLVED THAT the presentation by Conservation Lands Watershed Coordinator, Program be received for information. Staff Report No. 26-18-egeneration Assistance Program was included in the agenda. Moved by: R. Simpson Seconded by: S. Harrison-McIntyre BOD-112-18 RESOLVED THAT Staff Report No. 26-18-Restoration Funding Program Updates be received for information. CARRIED Page 113 of 146 14.c) Minutes of Lake Simcoe Region Conservation Authority meeting held ... Lake Simcoe Region Conservation Authority -07-18 July 27, 2018 Minutes Page 3 of 7 b) Second Quarter 2018 Financial Update Manager, Finance, Katherine Toffan, provided the Board with an update 2018 Financial Report, noting that in keeping with the approved 2018 budget, reporting is based on the new harmonized services areas. She noted that finances are on track through the second quarter, with a small deficit of $29K and that items affecting the overall second quarter position include legal fees that are trending over budget, offset by higher than expected revenue. Other highlights include Environmental Compliance Approvals are getting signed, investment income is higher due to the new strategy recently approved by the Board, and cost savings have resulted from the implementation of electronic funds transfer (EFT), which is eliminating cheque printing. To view this presentation, please click this link: LSRCA Financial Update - Second Quarter 2018 Moved by: V. Hackson Seconded by: B. Drew BOD-113-18 RESOLVED THAT the presentation by Manager, Finance, Katherine Toffan, regarding CARRIED Staff Report No. 27-18-was included in the agenda. Moved by: V. Hackson Seconded by: B. Drew BOD-114-18 RESOLVED THAT Staff Report No. 27-18- Financial Report for the period ending June 30, 2018 be received for information. CARRIED VI.HEARINGS There were no hearings at this meeting. VII. DEPUTATIONS Mr. Nick Di Domenico made a deputation regarding his property located at 319 The Queensway South in Keswick, which currently operates as a Provincially Licensed Daycare facility. Mr. Didomenico wishes to expand this business and questions whether or not LSRCA has jurisdiction over the property. Mr. interpretation of hazardous lands, mapping, regulations, guidelines, and LSRCA fees differs from that of LSRCA staff. General Manager, Planning & Development, Rob Baldwin noted that staff have been trying to work with Mr. Didomenico to find a mutually agreeable solution and suggested that staff prepare a response for the Moved by: M. Quirk Seconded by: N. Davison BOD-115-18 RESOLVED THAT the deputation by Mr. Nick Di Domenico regarding LSRCA jurisdiction be received; and Page 114 of 146 14.c) Minutes of Lake Simcoe Region Conservation Authority meeting held ... Lake Simcoe Region Conservation Authority -07-18 July 27, 2018 Minutes Page 4 of 7 FURTHER THAT staff be directed to prepare a staff report in response for the next Board CARRIED VIII. DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION Items 1b) was identified under items requiring separate discussion. IX. ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION Items 1a), 2, 3, 4 and 5 were identified under items not requiring separate discussion. Moved by: J. Dolan Seconded by: R. Simpson BOD-116-18 authorized to take all necessary action required to give effect to same. CARRIED 1. Correspondence BOD-117-18 RESOLVED THAT correspondence listed in the agenda as Item 1a) be received for information. CARRIED 2. Monitoring Report - Planning and Development Applications for the period January 1 through June 30, 2018 BOD-118-18 RESOLVED THAT Staff Report No. 28-18-BOD regarding monitoring of planning and development applications for the period January 1 through June 30, 2018 be received for information. CARRIED 3. Purchasing Policy Stormwater Management Economic Study BOD-119-18 RESOLVED THAT Staff Report No. 29-18-BOD regarding the establishment of an agreement with Freeman Associates Ltd. for completion of deliverables associated with available NDMP funding be approved. CARRIED 4. -Laws Third and Final Reading BOD-120-18 RESOLVED THAT Staff Report No. 30-18-BOD regarding the third and final reading of the Lake Simcoe Region Conservation Authority Administrative By-Laws be received; and FURTHER THAT the Chief Administrative Officer/Secretary Treasurer be directed to table the final version of the Administrative By-Laws for approval at the September 28, 2018 meeting. CARRIED Page 115 of 146 14.c) Minutes of Lake Simcoe Region Conservation Authority meeting held ... Lake Simcoe Region Conservation Authority -07-18 July 27, 2018 Minutes Page 5 of 7 5. Purchasing Policy East Holland Tributary Barrier Removals Project BOD-121-18 RESOLVED THAT Staff Report No. 31-18-BOD regarding East Holland Tributary Barrier Removals and Restoration Project be approved; and FURTHER THAT the CAO be authorized to enter into an agreement for the completion of the construction phase once a successful contractor has been selected. CARRIED X. CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION 1. Correspondence b) Councillor Strangway, referencing the letter from Jamie Schmale, MP Haliburton-Kawartha Lakes- Brock, asked if there were any updates regarding the concerns of the shoreline residents. General Manager, Planning & Development, Rob Baldwin noted that the Township of Brock has arranged a th meeting for September 17 for discussions, and MP Bruce Stanton is also holding an information th meeting on August 18. LSRCA will have representation at both meetings. Moved by: S. Strangway Seconded by: J. Grant BOD-122-18 RESOLVED THAT correspondence listed in the agenda as Item 1b) be received for information. CARRIED XI. CLOSED SESSION The Board moved to Closed Session to deal with a confidential legal matter. Moved by: N. Davison Seconded by: S. Harrison-McIntyre BOD-123-18 RESOLVED THAT the Board move to Closed Session to deal with confidential land and legal matters, as well as personal information; and FURTHER THAT the Chief Administrative Officer, members of the Executive Management Team, and the Coordinator BOD/CAO remain in the meeting for all items, along with the Land Securement Officer for the discussion on Item a), the Senior Administrative Assistant, Communications for the discussion on Item b), and the Manager, Regulations for the discussion on Item c). CARRIED The Board rose from Closed Session. Moved by: M. Quirk Seconded by: P. Molloy BOD-124-18 RESOLVED THAT the Board rise from Closed Session and report findings. CARRIED Page 116 of 146 14.c) Minutes of Lake Simcoe Region Conservation Authority meeting held ... Lake Simcoe Region Conservation Authority -07-18 July 27, 2018 Minutes Page 6 of 7 a) Land Matter Confidential Staff Report No. 32-18-BOD regarding a confidential land matter was provided to Board members prior to the meeting. Moved by: P. Molloy Seconded by: J. Grant BOD-125-18 RESOLVED THAT Confidential Staff Report No. 32-18-BOD regarding land dispositions within the Regional Municipality of York be received; and FURTHER THAT the recommendations contained within this report be approved. CARRIED b) Conservation Award Recipients Confidential Staff Report No. 33-18-BOD regarding confidential award recipients for the 2018 Conservation Awards was provided to Board members prior to the meeting. Moved by: V. Hackson Seconded by: P. Ferragine BOD-126-18 RESOLVED THAT Confidential Staff Report No. 33-18-BOD regarding the recipients of the 2018 Conservation Awards be received; and FURTHER THAT the recommendations contained within Confidential Staff Report No. 33-18-BOD be approved. CARRIED c) Legal Matter Confidential Staff Report No. 34-18-BOD regarding a confidential legal matter was provided to Board members prior to the meeting. Moved by: S. Strangway Seconded by: N. Davison BOD-127-18 RESOLVED THAT Confidential Staff Report No. 34-18-BOD regarding the 2018 Summary of Enforcement Matters for the period January 1 to 30, 2018 be received for information. CARRIED d) Legal Matter Confidential Staff Report No. 35-18-BOD regarding a confidential legal matter was provided to Board members prior to the meeting. Moved by: S. Strangway Seconded by: N. Davison BOD-128-18 RESOLVED THAT Confidential Staff Report No. 35-18-BOD regarding the Legal Services Status Report for the six months ending June 30, 2018 be received for information. CARRIED Page 117 of 146 14.c) Minutes of Lake Simcoe Region Conservation Authority meeting held ... Lake Simcoe Region Conservation Authority -07-18 July 27, 2018 Minutes Page 7 of 7 XII. OTHER BUSINESS a) Chair Dawe advised that there is no meeting scheduled for the month of August and accordingly the th next meeting will be held on Friday, September 28 Bayview Parkway in Newmarket. XIII. ADJOURNMENT Moved by: S. Macpherson Seconded by: S. Strangway BOD-129-18 RESOLVED THAT the meeting be adjourned @ 10:45 a.m. CARRIED ____ Mayor Geoffrey Dawe Michael Walters Chair Chief Administrative Officer Page 118 of 146 14.d) Correspondence dated September 24, 2018 from Scott Warnock, Chair,... Page 119 of 146 14.d) Correspondence dated September 24, 2018 from Scott Warnock, Chair,... Page 120 of 146 14.d) Correspondence dated September 24, 2018 from Scott Warnock, Chair,... Page 121 of 146 14.d) Correspondence dated September 24, 2018 from Scott Warnock, Chair,... A Changing , Page 122 of 146 14.d) Correspondence dated September 24, 2018 from Scott Warnock, Chair,... g n i d e e f t s a 6 months e r B o N e g v i n 4 months i s d u l e c e f x t E s - a n e o r NB 2 months g n i d e e ve i f t s s u l a c e x r EB Simcoe Muskoka Infant Feeding Rates Inititation egatnecreP “Baby-friendly” Page 123 of 146 14.d) Correspondence dated September 24, 2018 from Scott Warnock, Chair,... Page 124 of 146 14.d) Correspondence dated September 24, 2018 from Scott Warnock, Chair,... Ticks and Lyme Disease Page 125 of 146 14.d) Correspondence dated September 24, 2018 from Scott Warnock, Chair,... nse planning Page 126 of 146 14.d) Correspondence dated September 24, 2018 from Scott Warnock, Chair,... What Matters" " Partnerships Social media ad campaign: Page 127 of 146 14.d) Correspondence dated September 24, 2018 from Scott Warnock, Chair,... Page 128 of 146 14.d) Correspondence dated September 24, 2018 from Scott Warnock, Chair,... Number of IPAC Complaints IPAC Lapses Page 129 of 146 14.d) Correspondence dated September 24, 2018 from Scott Warnock, Chair,... Page 130 of 146 14.d) Correspondence dated September 24, 2018 from Scott Warnock, Chair,... Surveillance and Data Page 131 of 146 14.d) Correspondence dated September 24, 2018 from Scott Warnock, Chair,... Page 132 of 146 14.d) Correspondence dated September 24, 2018 from Scott Warnock, Chair,... - Our Commitment Simcoe Muskoka District Health Unit’s approach to performance management is based on a commitment to continuous quality improvement, a culture of information sharing and understanding, and a focus on risk management. Measures of performance are reported annually to the province, Board of Health and the community. Page 133 of 146 14.d) Correspondence dated September 24, 2018 from Scott Warnock, Chair,... 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Page 136 of 146 14.e) Correspondence dated September 28, 2018 from Colin Q-T Lee, Associ... Page 137 of 146 14.e) Correspondence dated September 28, 2018 from Colin Q-T Lee, Associ... Page 138 of 146 14.f) Correspondence dated September 26, 2018 from Rob and Linda Devenyi... Page 139 of 146 14.g) Correspondence dated September 26, 2018 from Monte McNaughton, Min... Page 140 of 146 15.a) Correspondence from Oro-Medonte Chamber of Commerce re: Business E... Oro-Medonte Chamber of Commerce e-NewsCast NOMINATE YOUR FAVOURITE, LOCAL BUSINESSES PURCHASE GALA TICKETS Oro-Medonte Chamber of Commerce148 Line 7 South Oro-Medonte, ON LoL 2E0 Nadia Fitzgerald, Executive Director 705-487-7337 info@oromedontecc.com www.oromedontecc.com This eNewsCast was sent on behalf of the Township of Oro-Medonte The products and/or services advertised are not affiliated with the Oro-Medonte Chamber of Commerce. Page 141 of 146 17.a) By-Law No. 2018-092: A By-law to Name, Establish and Assume Highwa... Municipal Act, 2001 Municipal Act, 2001, Municipal Act, 2001, Municipal Act, 2001, Page 142 of 146 17.a) By-Law No. 2018-092: A By-law to Name, Establish and Assume Highwa... Page 143 of 146 17.b) By-Law No.2018-094: A By-law to remove the Holding symbol on lands... Page 144 of 146 17.b) By-Law No.2018-094: A By-law to remove the Holding symbol on lands... Page 145 of 146 19.a) By-Law No. 2018-095: Being a by-law to confirm the proceedings of ... Municipal Act, 2001, S.O. 2001, C. 25, as amended Page 146 of 146