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09 26 2018 Council Agenda
Page The Township of Oro-Medonte Council Meeting Agenda Council Chambers Township o��� ?tC� Wednesday, September 26, 2018 Proud Heritage, Exciting Future 6:00 p.m. - Closed Session 7:00 p.m. - Open Session 1. Call to Order - Moment of Reflection: 2. Adoption of Agenda: 6 a) Motion to Adopt the Agenda. [Addenda] 3. Disclosure of Pecuniary Interest: 4. Closed Session Items: a) Motion to go In Closed Session. b) Motion to Rise and Report. C) Robin Dunn, CAO re: Labour relations/employee negotiations (Performance Management). 5. Minutes of Council and Committees: 7-10 a) Minutes of Human Resources Committee meeting held on Monday, August 13, 2018. 11 -21 b) Minutes of Council meeting held on Wednesday, September 12, 2018. 6. Recognition of Achievements: None. 7. Public Meetings: None. 8. Deputations: 22-43 a) 7:10 p.m. Bryn and Kim Pressnail re: Short -Term Rentals (Airbnb) in Single Family Residential Neighbourhoods. 44-54 b) 7:20 p.m. Derek Richmond, Canadian Union of Postal Workers (CUPW) re: Support on Expanding Postal Services [additional correspondence available in the Clerk's Office]. Page 1 of 145 Council Meeting Agenda - September 26, 2018 9. Presentations: 55-68 a) 7:00 p.m. Mike Walters, Chief Administrative Officer, Lake Simcoe Region Conservation Authority (LSRCA) re: Implementing the LSRCA Strategic Plan 12018 Annual Operating Plan. 10. Identification From the Public of an Agenda Item of Interest: Provides an opportunity for members of the public to identify an agenda item which the public member may request be brought forward and considered earlier in the meeting. 11. Open Forum: The Open Forum provides an opportunity for the public to provide verbal comments to Council, in Open Session, on matters scheduled on the current agenda, and shall be conducted as follows: • Open Forum shall last no longer than 20 minutes; • Each speaker shall be required to identify the agenda item they are speaking to and provide their name and address, which may become part of the public record; • A speaker shall be limited to 2 minutes per agenda item; • No response shall be provided to any question posed during Open Forum; • No discussion, debate or decisions will occur during Open Forum; • Each speaker is permitted to speak only once per agenda item; • A speaker may provide comment on one agenda item and then shall step aside to enable another to provide comment on an agenda item; • No speaker shall speak to a second agenda item until other individuals have had an opportunity to speak once; • Speakers providing comment on the same agenda item, shall be requested to limit their comments so as to provide additional information and not repeat the same information provided by a previous speaker; • Comments made during Open Forum will not form part of the minutes of the meeting; • The following matters will not be permitted during Open Forum: o Comments/complaints against Members of Council or Township staff; o Matters beyond the jurisdiction of Council or the Township; o Closed Session agenda items, including current or pending litigation, or Insurance claims and/or pending claims by or against the Township; o Comments with respect to Minutes of Council and Committees; Page 2 of 145 Council Meeting Agenda - September 26, 2018 13. Reports of Members of Council: a) Updates from Council Representatives — County of Simcoe and Township Partners and Agencies. Provides an opportunity for the Township's representatives at the County of Simcoe, and the Council members appointed as the Township's representatives at the Township's Partners and Agencies, to deliver updates on the activities of the County of Simcoe and the Township's Partners and Agencies. 14. Consent Agenda: 138 a) Announcements of Interest to the Public: 1. Township of Oro-Medonte, Notice of Administration Centre Office Page 3 of 145 o Comments that are contrary to the Municipal Freedom of Information and Protection of Privacy Act; o Comments with respect to any applications which have proceeded through a Public Meeting in accordance with the Planning Act, with the exception of comment related to a recommendation contained within the Staff Report. • The Chair may conclude Open Forum prior to the 20 minute maximum time limit, for non-compliance with the Open Forum parameters, Conduct of Members of the Public, or any other reason. 12. Reports of Municipal Officers: 69-72 a) Report No. DS2018-88, Todd Weatherell, Intermediate Planner re: Request for Temporary 2nd Dwelling, 424 Old Barrie Road East — Toader [Refer to Item 17a)]. 73-76 b) Report No. DS2018-89, Andria Leigh, Director, Development Services re: Certificate of Maintenance and Final Acceptance (Aboveground Services), Isabella Estates Inc., Registered Plan 51 M-1015 [Refer to Item 17b)]. 77-84 c) Report No. DS2018-91, Andria Leigh, Director, Development Services re: Minor Variance Application 2018-A-15 (Fielding) - 35 Lauder Road — Local Planning Appeal Tribunal (LPAT) Hearing Representation. 85-96 d) Report No. DS2018-92, Todd Weatherell, Intermediate Planner re: Minor Variance Application 2017-A-22 (Revised) by Ingrid Tamme, 5 Trafalgar Drive. 97-98 e) Andria Leigh, Director, Development Services, correspondence dated August 21, 2018 from Andrew Keuken, Manager of Planning, Enrolment and Community Use, Simcoe County District School Board re: Notice of Education Development Charges Information Meeting. 99-137 f) Report No. CS2018-21, Marie Brissette, Executive Assistant CAO/Special Projects Coordinator re: Corporate Projects Status Update - August 2018. 13. Reports of Members of Council: a) Updates from Council Representatives — County of Simcoe and Township Partners and Agencies. Provides an opportunity for the Township's representatives at the County of Simcoe, and the Council members appointed as the Township's representatives at the Township's Partners and Agencies, to deliver updates on the activities of the County of Simcoe and the Township's Partners and Agencies. 14. Consent Agenda: 138 a) Announcements of Interest to the Public: 1. Township of Oro-Medonte, Notice of Administration Centre Office Page 3 of 145 139-141 142-143 ii0ll 145 Council Meeting Agenda - September 26, 2018 Closure, Thanksgiving Day, Monday, October 8, 2018. 15. Communications/Petitions: a) Correspondence dated September 7, 2018 from Connie McDermot re: Short Term Rentals (Air BnB's). 16. Notice of Motions: None. 17. By -Laws: a) By -Law No. 2018-086: A By -Law to Authorize the Execution of an Agreement between the Township of Oro-Medonte and Moise loan Toader and Manuela lulia Toader to allow for Two Dwellings. b) By -Law No. 2018-091: Being a By -Law to Authorize the Issuance of the Certificate of Maintenance and Final Acceptance (Aboveground Services) for South Shore Isabella Estates Inc., Registered Plan 51M-1015. 18. Closed Session Items (Unfinished Items): 19. Confirmation By -Law: a) By -Law No. 2018-087: Being a by-law to confirm the proceedings of the Council meeting held on Wednesday, September 26, 2018. 20. Questions from the Public Clarifying an Agenda Item: Questions from the Public Clarifying an Agenda Item provides an opportunity for the members of the public to seek clarification with respect to the decision which was made on an agenda item, the meaning of the decision and the next steps as a result of the decision. • Questions from the Public Clarifying an Agenda Item shall last no longer than 10 minutes; • Responses provided to questions posed during Questions from the Public Clarifying an Agenda Item shall be included within the 10 minute maximum time limit; • Each speaker shall be required to identify the agenda item they are seeking clarification on and provide their name and address, which may become part of the public record; • A speaker shall be limited to 1 minute per question; • A speaker may pose a question and then shall step aside to enable another to pose a question; • The Chair may conclude Questions from the Public Clarifying an Agenda Item prior to the 10 minute maximum time limit, for non- compliance with the above parameters, Conduct of Members of the Public, or any other reason. Page 4 of 145 Council Meeting Agenda - September 26, 2018 21. Adjournment: a) Motion to Adjourn. Page 5 of 145 2.a) Motion to Adopt the Agenda. To Whom it May Concern,. Re: 259 Moon Point 247 Moon Point 1.67 Moon Point On three different occasions I have called our mayor to complain about the airbnb on our street.. We have three houses on Moon Point that are airbnb . I feel that a motel should not be allowed on residential land. Thats allowing anyone to open up a business on our properties! Most times there are numerous families involved in renting one home. At t$7 Mann Point I have seen six cars with minimum of two pule in each car, How is that on a old septic system 7 I am sure it is not equipped for that !!!!! At 247 Moon Point there is always at least eight cars due to high rental fees per night and I have noticed the huge amount of garbage in the garage.3344 Needless to say there is a ton of noise coming from the airbnb. Why should we have to try to sleep through it, feel the parking on the street is a problem at 247 Moon Point the renters park on the curve . When driving down the street you just pray another car is not coming M! The garbage from a full house is huge allowing the renters to put the garbage in the garage where I have noticed it just builds up. All this does is attract unwanted creatures not to mention the smell which build up in the garage. feel we need to make it mandatory that any less than a weeks rental should have the owner Present as in most cases these short stays are party central with tons of people. This would stop the noise the excess of people and also the fact the garbage would be pun out ! This would have to be policed by an tax on airbnb to be used solely to hire the staff needed to patrol the rentals. I feel if the city is to raise the taxes on the airbnb's it should be used to patrol the properties. We all pay tours of tax to have our little bit of paradise on this beautiful lake. Its hard to enjoy it with all these transient people coming and going. I never planned to live beside a motel . am hoping this will not fall on deaf ears as it has been for over a year!!! LIZ Kirk Page 6 of 145 5.a) Minutes of Human Resources Committee meeting held on Monday, August... .'-- �,. Tnwruhip of Proud Heritage, Exciting Future Monday, August 13, 2018 The Township of Oro-Medonte Human Resources Committee Minutes Robinson Room Present: Mayor H.S. Hughes Councillor Coutanche Councillor Hall, Chair Staff: Robin Dunn, Chief Administrative Officer luhth" 1. Call to Order - Private Prayer/Moment of Reflection: Councillor Hall assumed the Chair and called the meeting to order. 2. Agenda Approval: a) Motion to Approve the Agenda. 'h''AkMotion No. HRC180813-1 Moved by Coutanche, Seconded by Hughes Time: 9:32 a.m. It is recommended that the agenda for the Human Resources Committee meeting of Monday, August 13, 2018 be received and approved. I%F Carried. 3. Disclosure of Pecuniary Interest: None declared. Page 1 of 4 Page 7 of 145 5.a) Minutes of Human Resources Committee meeting held on Monday, August... Human Resources Committee Minutes — Monday, August 13, 2018. 4. Approval of Minutes of Previous Meeting: a) Minutes of Human Resources Committee meeting held on Wednesday, November 1, 2017. Motion No. HRC180813-2 Moved by Hughes, Seconded by Coutanche It is recommended that the draft minutes of the Human Resources Committee meeting held on Wednesday, November 1, 2017 be approved as printed and circulated. 5. Closed Session Items: a) Motion to go In Closed Session. Motion No. HRC180813-3 Carried. Moved by Coutanche, Seconded by Hughes, VA, '%' It is recommended that we do now go in Closed Session at 9:35 a.m. to discuss • Personal matters about an identifiable individual; Labour relations/employee negotiations (Reorganization/Realignment); • Labour relations/employee negotiations (Performance Management). b) Motion to Rise and Motion No. HRC18081 Moved by Hughes, Seconded by Coutanche Carried. It is recommended that we do now Rise and Report at 2:52 p.m. and Report on Closed Session Items 5 c) Robin Dunn, CAO/Acting Clerk, re: Labour relations/employee negotiations (Performance Management); d) Robin Dunn, CAO/Acting Clerk, re: Personal matters about an identifiable individual; Labour relations/employee negotiations (Reorganization/Realignment). Carried. Page 2of4 Page 8 of 145 5.a) Minutes of Human Resources Committee meeting held on Monday, August... Human Resources Committee Minutes — Monday, August 13, 2018. c) Robin Dunn, CAO/Acting Clerk, re: Labour relations/employee negotiations (Performance Management). The following staff was present: Robin Dunn, CAO/Acting Clerk. Motion No. HRC180813-5 Moved by Coutanche, Seconded by Hughes It is recommended that the confidential verbal information / confidential correspondence dated August 13, 2018 and presented by Robin Dunn, CAO, re: Personal matters about an identifiable individual (Performance Management) be received. Carried. d) Robin Dunn, CAO/Acting Clerk, re: Personal matters about an identifiable individual; Labour relations/employee negotiations (Reorganization/Realignment). The following staff was present: Robin Dunn, CAO/Acting Clerk. Motion No. HRC180813-6 1\ Moved by Hughes, Seconded by Coutanche It is recommended that the confidential verbal information / confidential correspondence dated August 13, 2018 and presented by Robin Dunn, CAO, re: Personal matters about an identifiable individual; Labour relations/employee negotiations (Reorganization/Realignment) be received. qk 6. Reports of Municipal Officers: None. Carried. Page 3of4 Page 9 of 145 5.a) Minutes of Human Resources Committee meeting held on Monday, August... Human Resources Committee Minutes — Monday, August 13, 2018. 7. Adjournment: a) Motion to Adjourn. Motion No. HRC180813-7 Moved by Hughes, Seconded by Coutanche It is recommended that we do now adjourn at 1:54 p.m. Councillor Hall, Chair I Robin Dunn, CAO/Acting Clerk Carried. Page 4of4 Page 10 of 145 5.b) Minutes of Council meeting held on Wednesday, September 12, 2018. .'-- . Tnwruhip of Proud Heritage, Exciting Future Wednesday, September 12, 2018 Present Staff Present: 2014-201 Mayor H.S. Hughes Deputy Mayor Ralph Hough Councillor Barbara Coutanche Councillor Scott Macpherson Councillor Phil Hall Councillor John Crawford Councillor Scott Jermey Robin Dunn, Chief Administrat Karen Way, Clerk Mark DesLauriers, Chief Financial Officer/Treasurer Andria Leigh, Director, Development Services Donna Hewitt, Director, Corporate Services Shawn Binns, Director, Operations and Community Services Justin Metras, Manager, Infrastructure and Capital Projects The Township of Oro-Medonte Council Meeting Minutes Council Chambers Time: 9:02 a.m. 1. Call to Order - Moment of Reflection:"` Mayor H.S. Hughes assumed the Chair and called the meeting to order. 2. Adoption of Agenda: a) Motion to Adopt the Agenda. Motion No. C180912-1 Moved by Macpherson, Seconded by Crawford Be it resolved that the agenda for the Council meeting of Wednesday, September 12, 2018 be received and adopted. Carried. Page 1 of 11 Page 11 of 145 5.b) Minutes of Council meeting held on Wednesday, September 12, 2018. Council Meeting Minutes — Wednesday, September 12, 2018. 3. Disclosure of Pecuniary Interest: None declared. 4. Closed Session Items: a) Motion to go In Closed Session. Motion No. C180912-2 Moved by Crawford, Seconded by Macpherson Be it resolved that we do now go in Closed Session at 9:02 a.m. to discuss • Solicitor -client privilege; Litigation affecting the municipality (Burl's Creek); • Trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality (Lake Simcoe Regional Airport). b) Motion to Rise and Report. Motion No. C180912-3 Moved by Macpherson, Second( Be it resolved that we do now Rise at 10:00 a.m. ,N Carried. and Report on the Closed Session Item 4 d) Robin Dunn, CAO; Donna Hewitt, Director, Corporate Services re: Trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality (Lake Simcoe Regional Airport). and that Closed Session Item 4 c) Robin Dunn, CAO; Andria Leigh, Director, Development Services re: Solicitor -client privilege; Litigation affecting the municipality (Burl's Creek). be brought forward to Item 18 Closed Session Items (Unfinished Items). Carried. Page 2 of 11 Page 12 of 145 5.b) Minutes of Council meeting held on Wednesday, September 12, 2018. Council Meeting Minutes — Wednesday, September 12, 2018. d) Robin Dunn, CAO; Donna Hewitt, Director, Corporate Services re: Trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality (Lake Simcoe Regional Airport). The following staff were present: Robin Dunn, CAO; Karen Way, Clerk; Donna Hewitt, Director, Corporate Services. Motion No. C180912-4 Moved by Macpherson, Seconded by Crawford 44 Be it resolved that the confidential verbal information presented by Robin Dunn, CAO and Donna Hewitt, Director, Corporate Services re: Trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality (Lake Simcoe Regional Airport) be received. Carried. 5. Minutes of Council and Committees: le a) Minutes of Council meeting held on Wednesday, August 15, 2018. Motion No. C180912-5 Moved by Coutanche, Seconded by Macpherson Be it resolved that the draft minutes of the Council meeting held on Wednesday, August 15, 2018 be received and adopted as printed and circulated. Carried. 6. Recognition of Achievements: None. NI; 7. Public Meetings: re Me - 8. Deputations: re Me - Page 3 of 11 Page 13 of 145 5.b) Minutes of Council meeting held on Wednesday, September 12, 2018. Council Meeting Minutes — Wednesday, September 12, 2018. 10. Identification From the Public of an Agenda Item of Interest: Provides an opportunity for members of the public to identify an agenda item which the public member may request be brought forward and considered earlier in the meeting. 11. Open Forum: One individual provided comment with respect to Item 15a). 15. Communications/Petitions: c) Correspondence dated September 4, 2018 from Jan Novak, Chair, Images Studio Tour re: Request for Exemption, Sign By -Law No. 2010-075, as amended. Motion No. C180912-6 Moved by Hall, Seconded by Jermey Be it resolved 1 . That the correspondence dated September 4, 2018 from Jan Novak, Chair, Images Studio Tour re: Request for Exemption, Sign By -Law No. 2010-075, as amended be received. F' � ."141016.. 2. That the request for exemption from Sections 2.45 and 4.4 of Sign By-law No. 2010-075, as amended, be approved. 3. That the Curbex "Mini B" Images Studio Tour signs be permitted to be placed no earlier than September 10 and shall be removed no later than October 10 annually. 4. That the applicant is required to re -submit the exemption requests to the Chief Municipal Law Enforcement Officer if the placement of a sign is to be amended or an alteration to the advertisement on the sign face and that the Chief Municipal Law Enforcement Officer be authorized to approve such revisions. 5. That if, at any time, Images Studio Tour is found to be in non-compliance with any provisions of Sign By -Law No. 2010-075, as amended such exemption shall be revoked immediately. 6. That the applicant be advised of Council's decision under the Chief Municipal Law Enforcement Officer's signature Carried. Page 4 of 11 Page 14 of 145 5.b) Minutes of Council meeting held on Wednesday, September 12, 2018. Council Meeting Minutes — Wednesday, September 12, 2018. 12. Reports of Municipal Officers: a) Report No. DS2018-87, Todd Weatherell, Intermediate Planner re: Request for Temporary 2nd Dwelling 8698 Highway 12 — Cheslock [Refer to Item 17a)]. Motion No. C180912-7 Moved by Macpherson, Seconded by Coutanche Be it resolved 1. That Report No. DS2018-87, Todd Weatherell, Intermediate Planner re: Request for Temporary 2nd Dwelling 8698 Highway 12 — Cheslock be received and adopted. 2. That Council authorizes the request of Robert James Cheslock and Jodi Eleanor Lee Cheslock, to temporarily reside in their existing dwelling that currently occupies the property at 8698 Highway 12, respectively, which is to be demolished after the completion of their new dwelling to a maximum of twelve months from the time of issuance of the new dwelling building permit. 3. That the appropriate by-law authorizing the temporary agreement be brought forward for Council's consideration. 4. And that the applicant be advised of Council's decision under the Director, Development Services' signature. Carried. b) Report No. OCS2018-8, Shawn Binns, Director, Operations and Community Services and Karla Musso-Garcia, Manager of Operations re: Award of Tender OCS 2018-008 Supply and Delivery of Winter Sand and Winter Salt. Motion No. C180912-8 46L ' Moved by Coutanche, Seconded by Macpherson lwqkkBe it resolved , 1. That Report No. OCS2018-8, Shawn Binns, Director, Operations and Community Services and Karla Musso-Garcia, Manager of Operations re: Award of Tender OCS 2018-008 Supply and Delivery of Winter Sand and Winter Salt be received and adopted. 2. That Tender OCS 2018-08 Supply and Delivery of Winter Sand be awarded to Dalton R. Lowe as follows: o Small Crescent $10.83 / tonne o South Pit $10.26 / tonne o North Pit $11.16 / tonne o North Yard $10.94 / tonne 3. That the Township join with the Georgian Bay Purchasing Cooperative for the purchase of road salt at a rate of $58.89 per tonne. 4. That the Director, Operations and Community Services be authorized to execute the appropriate agreements on behalf of the Township. 5. And that the bidders be thanked and notified under the Director, Operations and Community Services' signature. Carried. Page 5 of 11 Page 15 of 145 5.b) Minutes of Council meeting held on Wednesday, September 12, 2018. Council Meeting Minutes — Wednesday, September 12, 2018. c) Report No. OCS2018-22, Justin Metras, Manager, Infrastructure and Capital Projects re: Roadway Patching. Motion No. C180912-9 Moved by Hall, Seconded by Jermey Be it resolved 1. That Report No. OCS2018-22, Justin Metras, Manager, Infrastructure and Capital Projects re: Roadway Patching be received and adopted. 2. That the Council authorize an additional expenditure of $85,000 to the hardtop maintenance budget to be funded within the existing 2018 Pavement Management Program budget. dow 101h, 3. That staff report back on the progress through the corporate monthly project update report. C X Carried. d) Report No. OCS2018-23, Shawn Binns, Director, Operations and Community Services re: Oro-Medonte Community Arena Food Concession [Refer to Item 17b)]. Motion No. C180912-10 Moved by Jermey, Seconded by Hall Be it resolved 1. That Report No. OCS2018-23, Shawn Binns, Director, Operations and Community Services re: Oro-Medonte Community Arena Food Concession be received and adopted. 2. That the contract for the Oro-Medonte Community Arena Food Concession and pouring rights be awarded to The Snack Shack in return for monthly rent as outlined in Report No. OCS2018-23. 3. That the appropriate by-law be brought forward for Council's consideration. 4. That the applicants be thanked for their submissions and notified of Council's decision under the Director, Operations and Community Services' signature. 'NO Carried. 13. Reports of Members of Council: a) Updates from Council Representatives — County of Simcoe and Township Partners and Agencies. The following members of Council provided updates: Mayor H.S. Hughes; Deputy Mayor Ralph Hough; Councillors Coutanche, Macpherson, Hall, Jermey. Page 6 of 11 Page 16 of 145 5.b) Minutes of Council meeting held on Wednesday, September 12, 2018. Council Meeting Minutes — Wednesday, September 12, 2018. 14. Consent Agenda: a) Announcements of Interest to the Public: 1. Township of Oro-Medonte, Building Division, Electronic Submission Guidelines Notice. b) Correspondence dated August 17, 2018 from David Hazell, Chair, Teachers of English as a Second Language Association of Ontario (TESL) re: Request to Proclaim October 28 - November 3, 2018, "English as a Second Language Week". Staff Recommendation: Receive, Proclaim, Post on Township Website. c) Correspondence dated August 29, 2018 from Dr. Matt Miller, Chair, Orillia & Area Physician Recruitment & Retention re: Mid -Year Activity and Financial Performance Report. Staff Recommendation: Receive for Information Only. d) Correspondence dated August 29, 2018 from Jon Pegg, Chief of Emergency Management, Ministry of Community Safety and Correctional Services re: Emergency Management and Civil Protection Act (EMCPA) Compliance. Staff Recommendation: Receive for Information Only. e) Minutes of Nottawasaga Valley Conservation Authority meeting held on Friday, June 22, 2018. Staff Recommendation: Receive for Information Only. f) Correspondence dated September 5, 2018 from County of Simcoe re: Age -Friendly Seniors Housing Grant Program. Staff Recommendation: Receive for Information Only. Motion No. C180912-11 qv"ININ6, Moved by Hall, Seconded by Jermey Be it resolved that the staff recommendations with respect to the items listed under "Consent Agenda Correspondence" be adopted as printed: a) Announcements of Interest to the Public: 1. Township of Oro-Medonte, Building Division, Electronic Submission Guidelines Notice. b) Correspondence dated August 17, 2018 from David Hazell, Chair, Teachers of English as a Second Language Association of Ontario (TESL) re: Request to Proclaim October 28 - November 3, 2018, "English as a Second Language Week". Received, Proclaimed, Posted on Township Website. c) Correspondence dated August 29, 2018 from Dr. Matt Miller, Chair, Orillia & Area Physician Recruitment & Retention re: Mid -Year Activity and Financial Performance Report. Received for Information Only. d) Correspondence dated August 29, 2018 from Jon Pegg, Chief of Emergency Management, Ministry of Community Safety and Correctional Services re: Emergency Management and Civil Protection Act (EMCPA) Compliance. Received for Information Only. e) Minutes of Nottawasaga Valley Conservation Authority meeting held on Friday, June 22, 2018. Received for Information Only. f) Correspondence dated September 5, 2018 from County of Simcoe re: Age -Friendly Seniors Housing Grant Program. Received for Information Only. Carried. Page 7 of 11 Page 17 of 145 5.b) Minutes of Council meeting held on Wednesday, September 12, 2018. Council Meeting Minutes — Wednesday, September 12, 2018. 15. Communications/Petitions: a) Correspondence dated August 30, 2018 from Dr. Howard Bloom, Apple Blossom Village re: Request to Reduce Speed Limit from 50kms to 40kms and to Declare a Community Safety Zone Area. Motion No. C180912-12 Moved by Jermey, Seconded by Hall t Be it resolved that the correspondence dated August 30, 2018 from Dr. Howard Bloom, Apple Blossom Village re: Request to Reduce Speed Limit from 50kms to 40kms and to Declare a Community Safety Zone Area be received and referred to staff for a report. Carried. 16. Notice of Motions: None. 17. By -Laws: a) By -Law No. 2018-080: Being a By -Law to Authorize the Execution of an Agreement Between The Township of Oro-Medonte and Robert James Cheslock and Jodi Eleanor Lee Cheslock to Allow for Two Dwellings. b) By -Law No. 2018-085: A By-law to Authorize the Execution of an Agreement Between The Corporation of the Township of Oro-Medonte and The Snack Shack for the Operation of the Concession Booth at the Oro-Medonte Community Arena and to Repeal By-law No. 2014-153. Motion No. C180912-13 %" Moved by Jermey, Seconded by Hall Be it resolved that a) By -Law No. 2018-080: Being a By -Law to Authorize the Execution of an Agreement Between The Township of Oro-Medonte and Robert James Cheslock and Jodi Eleanor Lee Cheslock to Allow for Two Dwellings. b) By -Law No. 2018-085: A By-law to Authorize the Execution of an Agreement Between The Corporation of the Township of Oro-Medonte and The Snack Shack for the Operation of the Concession Booth at the Oro-Medonte Community Arena and to Repeal By-law No. 2014-153. be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. Page 8 of 11 Page 18 of 145 5.b) Minutes of Council meeting held on Wednesday, September 12, 2018. Council Meeting Minutes — Wednesday, September 12, 2018. Motion No. C180912-14 Moved by Crawford, Seconded by Macpherson Be it resolved that Rule 14.21 a) of Procedural By-law No. 2017-165 be suspended in order to allow the meeting to proceed past the 4 hour adjournment requirement. Carried. 18. Closed Session Items (Unfinished Items): a) Motion to go In Closed Session. Motion No. C180912-15 4 Moved by Crawford, Seconded by Macpherson Be it resolved that we do now go in Closed Session at 11:16 a.m. to discuss • Solicitor -client privilege; Litigation affecting the municipality (Burl's Creek). b) Motion to Rise and Report Motion No. C180912-16 1. Moved by Macpherson, Seconded by Coutanche Be it resolved that we do now Rise at 12:03 p.m. Carried. Carried. Page 9 of 11 Page 19 of 145 5.b) Minutes of Council meeting held on Wednesday, September 12, 2018. Council Meeting Minutes — Wednesday, September 12, 2018. c) Robin Dunn, CAO; Andria Leigh, Director, Development Services re: Solicitor -client privilege; Litigation affecting the municipality (Burl's Creek). The following staff were present: Robin Dunn, CAO; Andria Leigh, Director, Development Services; Karen Way, Clerk; Donna Hewitt, Director, Corporate Services; Shawn Binns, Director, Operations and Community Services; Motion No. C180912-17 Moved by Crawford, Seconded by Macpherson Be it resolved A1664 1. That the confidential correspondence dated September 11, 2018 and presented by Robin Dunn, CAO and Andria Leigh, Director, Development Services re: Solicitor -client privilege; Litigation affecting the municipality (Burl's Creek) be received. 2. That staff proceed as directed, and report back to Council. Carried, 15. Communications/Petitions: b) Correspondence dated August 27, 2018 from Brad Lewis, Lewis Motor Sales Inc. re: Request for Exemption, Towing By -Law No. 2012-143, as amended. Motion No. C180912-18 Moved by Hall, Seconded by Jermey Be it resolved RVIEL, '44011L 1. That the correspondence dated August 27, 2018 from Brad Lewis, Lewis Motor Sales Inc. re: Request for Exemption, Towing By -Law No. 2012-143, as amended be received. 2. That Council grants an exemption to Lewis Motor Sales Inc. per Section 9.2.3 of By -Law 2012-143, specifically to permit the compound to be outside of the municipal boundaries, for a period of five (5) years from the date of the issuance of the Towing Company Licence. 3. That the exemption only permits Lewis Motor Sales Inc. to tow and store vehicles from the Township of Oro-Medonte that are deemed to be Heaving Towing as per By -Law 2012-143 or that meet any exemptions provided within By -Law 2012-143. 4. That if, at any time, Lewis Motor Sales Inc. is found to be in non-compliance with any provisions of By-law No. 2012-143, as amended, such exemption shall be revoked immediately. 5. That the applicant be advised of Council's decision under the Chief Municipal Law Enforcement Officer's signature. Carried. Page 10 of 11 Page 20 of 145 5.b) Minutes of Council meeting held on Wednesday, September 12, 2018. Council Meeting Minutes — Wednesday, September 12, 2018. 19. Confirmation By -Law: a) By -Law No. 2018-084: Being a by-law to confirm the proceedings of the Council meeting held on Wednesday, September 12, 2018. Motion No. C180912-19 Moved by Jermey, Seconded by Hall Be it resolved that By -Law No. 2018-084: Being a by-law to confirm the proceedings of the Council meeting held on Wednesday, September 12, 2018 be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. 20. Questions from the Public Clarifying an Agenda Item: No one posed a question. 21. Adjournment: a) Motion to Adjou Motion No. C180912-20 is Moved by Hall, Seconded by Jermey Be it resolved that we do now adjourn at 12:09 p.m. Carried. Clerk, Karen Way Page 11 of 11 Page 21 of 145 Sg3lirALea) 7 -10 • m. B ry n a n •[iffir1a':��� ��� VM�►`i1rWa 1i%i:�i i � ���O Proud Heritage, Exciting Future / l Any written or electronic submissions and background information for consideration by Council/ Committee must be submitted to the Clerk by 9:00 a.m. 7 calendar days prior to the preferred meeting. Electronic submissions should be submitted in Microsoft PowerPoint /Microsoft Word format. Preferred Meeting and Date September 26, 2018 I am requesting deputation to speak: a) 0 on my own behalf; or b) ❑ on behalf of a group/organization; please state name below. By stating the group/organization name below, you confirm that you are duly authorized to act on behalf of the identified group/ organization and that the group/organization hereby gives its approval for you to act on this matter. I would like to use: ■❑ projector ■❑ laptop Name(s) of Speaker(s) A deputation wishing to appear before Council/Committee shall be limited to no more than two (2) speakers with a total speaking time of not more than ten (10) minutes. �F1iT Bryn Pressnail Name: Kim Pressnail Have you presented a deputation previously on this matter? ❑ Yes ❑■ No Subject of Presentation Please describe below, the subject matter of the requested presentation in sufficient detail, to provide the Township a means to determine its content and to assess its relative priority to other requests for presentation. Weight will be given to those requests that provide more detailed descriptions of the content of the presentation, particularly defining how the subject matter aligns with Council's Mandate. Our talk deposition pertains to Short -Term Rentals in single family residential neighbourhoods. We would like the opportunity to present the problems and possible regulatory solutions as outlined in our letter to Mayor and Council dated August 7, 2018. Alignment with Council activities? Council has just passed an Interim Control By -Law regarding short-term rentals and we understand is considering a variety of regulatory options. Please identify the type of action you are seeking of Council/Committee on this issue. ■❑ No Action, e.g., an awareness of topic or organization. ❑ To Request Action. Please describe in detail. If you are requesting action, have you been in contact with a staff member to seek a resolution with regard to this matter? ❑ Yes ❑ No If yes, who were you in contact with? Page 22 of 145 8.a) 7:10 p.m. Bryn and Kim Pressnail re: Short -Term Rentals (Airbnb) in... -2- Reason why this presentation is important to Council and to the municipality: Conflicts between Short -Term Rentals in residential neighbourhoods is a growing problem that requires regulatory solutions. Council is already aware that this is a matter of importance to all people in the municipality having just past an Interim Control By -Law regarding Short -Term Rentals. it is our understanding that Council is presently examining possible solutions. Date of Request.August 9, 2018 Name of Requestor: Kim Pressnail Address, 173 Parkside Drive Telephone: 705 487 2370 Fax: Email: pressna@ecf. utoronto.ca Note: Additional material may be circulated / presented at the time of the deputation. If you intend to include handouts or a presentation using electronic devices, any material will be attached to the public agenda. Please bring fifteen (15) hard copies of any additional material. It is the responsibility of the presenter to ensure that they have received consent for any third party information. Scheduling will be at the discretion of the Clerk, and will be confirmed no later than the 1 st business day of the week of the meeting. There are no guarantees that by requesting a certain date(s) your deputation will be accepted, as prior commitments may make it necessary to schedule an alternate date suggested by the Clerk. Please email your request to deputation (a)oro-medonte.ca The Clerk's Office will confirm receipt of the request, however if you do not receive a return email, please contact the Clerk's Office 5 days after the request is submitted. Personal information on this form is collected under the legal authority of the Municipal Act, S.O. 2001, c.25 as amended. The information is collected and maintained for the purpose of creating a record that is available to the general public pursuant to Section 27 of the Municipal Freedom of Information and Protection of Privacy Act. Questions about this collection should be directed to the Clerk's Office, The Corporation of the Township of Oro-Medonte, 148 Line 7 South, Oro-Medonte, Ontario, LOL 2EO. 10/2016 Page 23 of 145 L� E 0 0- 0 0N 0 0 -C L— X x o W -0 � z M, E I O Ln 1-4 N -1-i F�m o- f) r El m. 8.a) 7:10 p.m. Bryn and Kim Pressnail re: Short -Term Rentals (Airbnb) in... E un U =3 O • -0 +_+ Ebz ._ . — i c„ OL Q� O i cn 4-J4 4_j u Q i 4-J O bz 4_; cu 0 V •� � Q =3 O W Q ateJ •• _ L w �=3 E >, ' Oa)ca M ca O E u Q . � +-+ c: m_I- 4_j � >� trn � V p E cL Q U f� Page 25 of 145 8.a) 7:10 p.m. Bryn and Kim Pressnail re: Short -Term Rentals (Airbnb) in... 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I Re uest for De utation Before Council/Committe P od Ha*dg¢, Exciting Faturr Any written or electronic submissions and background information for consideration by Council/ Committee must be submitted to the Clerk by 9:00 a.m. 7 calendar days prior to the preferred meeting. Electronic submissions should be submitted in Microsoft PowerPoint /Microsoft Word format. Preferred Meeting and Date: _ !!&nl;r I am requesting deputation to speak: a) ❑ on my own behalf; or b) 0 on behalf of a group/organization; please state name below. By stating the grouplorganization name below, you confirm that you are duly authorized to act on behalf of the identified group/ organization and that the group/organization hereby gives its approval for you to act on this matter. I would like to use: ❑ projector ❑ laptop Name(s) of Speaker(s) A deputation wishing to appear before Council/Committee shall be limited to no more than two (2) speakers with a total speaking time of not more than ten (10) minutes. Name: e -t rc�o Name: Have you presented a deputation previously on this matter? ❑ Yes ®► No Subject of Presentation Please describe below, the subject matter of the requested presentation in sufficient detail, to provide the Township a means to determine its content and to assess its relative priority to other requests for presentation. Weight will be given to those requests that provide more detailed descriptions of the content of the presentation, particularly defining how the subject matter aligns with Council's Mandate. Please identify the type of action you are seeking of Council/Committee on this issue. ❑ No Action, e.g., an awareness of topic or organization. To Request Action. Please describe in detail. 10 -9eA-6 im, ktkir <al 5UQcrst'l V a V -Mt ca,MC%,ir oe �nS�A� a`UtiC�1� See— \C we -r Vb If you are requesting action, have you been in contact with a staff member to seek a resolution with regard to this matter? S Yes ❑ No ,1 If yes, who were you in contact with? 0O C C A Page 44 of 145 8.b) 7:20 p.m. Derek Richmond, Canadian Union of Postal Workers (CUPW) r... dZ Reason why this presentation is important to Council and to the municipality: Date of Request: ��� '- 1�t C �'�`' , S -��IV, Name of Requestor: Address:` Jay Telephone: fes" �. r (:5 `c 4 Fax: Email: 6149 / C 171/ Ocw-puj 5-14p, 07.9 Note: Additional material may be circulated / presented at the time of the deputation. If you intend to include handouts or a presentation using electronic devices, any material will be attached to the public agenda. Please bring fifteen (15) hard copies of any additional material. It is the responsibility of the presenter to ensure that they have received consent for any third party information. Scheduling will be at the discretion of the Clerk, and will be confirmed no later than the 15t business day of the week of the meeting. There are no guarantees that by requesting a certain date(s) your deputation will be accepted, as prior commitments may make it necessary to schedule an alternate date suggested by the Clerk. Please email your request to deputation@oro-medonte.ca The Clerk's Office will confirm receipt of the request, however if you do not receive a return email, please contact the Clerk's Office 5 days after the request is. submitted. Personal information on this form is collected under the legal authority of the Municipal Act, S.O.2001, c.25 as amended. The information is collected and maintained for the purpose of creating a record that is available to the general public pursuant to Section 27 of the Municipal Freedom of Information and Protection of Privacy Act. Questions about this collection should be directed to the Clerk's Office, The Corporation of the Township of Oro-Medonte, 148 Line 7 South, Oro-Medonte, Ontario, LOL 2EO. Page 45 of 145 8.b) 7:20 p.m. Derek Richmond, Canadian Union of Postal Workers (CUPW) r... Date: Honourable Carla Qualtrough Minister of Public Services and Procurement 11 Laurier Street Place du Portage III, Floor 18A1 Gatineau, Quebec, K1A 1C9 Dear Minister Qualtrough: Subject: Future of Canada Post The review of Canada Post has now been completed and the Standing Committee on Government Operations and Estimates (OGGO) has tabled its 45 recommendations. On January 241h 2018, you announced the government's vision for renewal at Canada Post. Your announcement partly answered some of the recommendations of OGGO, but left many others unanswered. (WRITE IN THE NAME OF THE MUNICIPALITY OR OF THE ORGANIZATION) would like to provide its views on the recommendations tabled by the Parliamentary Committee. We are pleased that your government followed the recommendation of the Committee by terminating Canada Post's program of converting door-to-door delivery to community mailboxes. However, we are asking you to apply this measure to all the households who lost door- to-door delivery, as promised by Liberal MPs. Here are some of the Committee's recommendations that, we hope, will be among those your Government will be applying: ➢ Maintain the moratorium on post office closures and examine how to expand their opening hours; ➢ Assess how Canada Post could offer more services through its existing retail network; ➢ Study how to transform post offices into community hubs; ➢ Study the possibility of using Canada Post to offer wide band Internet services and better cellular phone services in rural areas; ➢ Develop a specific and rigorous process for collaboration between Canada Post and municipalities. Surprisingly, even though more than 900 municipalities as well as many organizations adopted resolutions in favour of postal banking services, we have noticed a total lack of reflection and Page 46 of 145 8.b) 7:20 p.m. Derek Richmond, Canadian Union of Postal Workers (CUPW) r... instructions on this matter in the Parliamentary Committee's report. We would like the Government to seriously study the possibility of offering such services and give a clear mandate to Canada Post to implement it. We believe that these proposals represent an excellent opportunity to expand the mandate of the Corporation and thereby develop new services that would better respond to citizens' needs and that would reflect what a 21s' century post office should look like. (WRITE IN THE NAME OF THE MUNICIPALITY OR OF THE ORGANIZATION) is also concerned with (INDICATE THE OTHER CONCERNS OF YOUR MUNICIPALITY OR ORGANIZATION, IF APPLICABLE). We hope you will take our concerns into consideration in drafting your recommendations. Sincerely yours, Signature: Name of municipality or organization: Address: Please send copies to: The Right Honourable Justin Trudeau Office of the Prime Minister 80 Wellington Street Ottawa, ON K1A OA2 Mike Palecek, President Canadian Union of Postal Workers 377 Bank Street Ottawa, Ontario, K2P 1Y3 cupe 1979 Page 47 of 145 8.b) 7:20 p.m. Derek Richmond, Canadian Union of Postal Workers (CUPW) r... LIST OF RECOMMENDATIONS RECOMMENDATION 1 Canada Post be maintained as a universal public service for all Canadians and conduct its operations on a self-sustaining financial basis while ensuring that profits generated are reinvested within the Corporation....................................................................................................... 66 RECOMMENDATION 2 Canada Post prioritize and concentrate efforts in protecting its core mandate to provide high-quality, affordable letter and parcel delivery services to all Canadians in an innovative manner befitting the 21St century.............................................................................................................. 66 RECOMMENDATION 3 The Minister of Public Services and Procurement consider broadening the mandate of Canada Post to include delivering critical digital communications infrastructure to rural Canadians ........................... 66 RECOMMENDATION 4 The Canadian Postal Service Charter be reviewed by the Minister of Public Service and Procurement to ensure that it is relevant for the 21St century and onwards................................................................................ 68 RECOMMENDATION 5 The review of the Canadian Postal Service Charter by the Minister of Public Services and Procurement include a Gender-based analysis Plus.................................................................................................................... 68 RECOMMENDATION 6 The Minister of Public Services and Procurement investigate options for greater oversight of Canada Post, to ensure transparency, accountability and good governance through the establishment of a regulator............................................................................................................ 70 RECOMMENDATION 7 Canada Post examine better synergy with Purolator, SCI Group and Innovapost for augmenting revenue and efficiencies ................................... 72 115 Page 48 of 145 8.b) 7:20 p.m. Derek Richmond, Canadian Union of Postal Workers (CUPW) r... RECOMMENDATION 8 To ensure better relations between the Corporation and its employees, Canada Post use arbitration and mediation processes effectively to enhance renewed co-operation and trust between Labour and management and provide a venue for discussion of creative ideas from employees......................................................................75 RECOMMENDATION 9 Canada Post appoint a labour representative to the Canada Post Board and that they meet regularly................................................................ 75 RECOMMENDATION 10 The Minister of Public Services and Procurement establish a tripartite advisory council composed of the federal government, the various unions representing Canada Post employees and Canada Post Corporation for the expansion and implementation of new service offerings at the Corporation. The council's goal would be to develop a more proactive, collaborative relationship between employees and management, anchored by specific governance reforms that formalize this partnership.......................................................... 75 RECOMMENDATION 11 Canada Post develop a defined and rigorous collaborative process with municipalities, respecting their fundamental jurisdiction over land use and planning, in order to reach agreements with them, and avoid litigation, regarding conditions for the installation of equipment as it is already the case in the telecommunications sector....... 77 RECOMMENDATION 12 The federal government create a formal, transparent and accountable, consultation process to ensure stakeholder engagement is significant and undertaken regularly in accordance with the Canadian Postal Service Charter ...................................................... 77 116 Page 49 of 145 8.b) 7:20 p.m. Derek Richmond, Canadian Union of Postal Workers (CUPW) r... RECOMMENDATION 13 Canada Post and the federal government take steps to modernize Canada Post's defined benefit pension plan so that it can operate on a going -concern basis and no longer be subject to solvency funding requirements, including examining the feasibility of the following options: • Adopting a shared -risk model between the employer and plan members; • Pursuing joint management between the employer and plan members; and, • Incorporating the Canada Post defined benefit pension plan into the Public Service Pension Plan ................................................... 80 RECOMMENDATION 14 Canada Post maintain its focus on excellence in service in its core competencies in meeting the Canadian Postal Service Charter standards and explore additional venues of revenue within those competencies, e.g. e-commerce.....................................................................82 RECOMMENDATION 15 Canada Post continue investing in the growth of its parcel/e- commerce services, which provide needed infrastructure for Canadian businesses.......................................................................................83 RECOMMENDATION 16 Canada Post look to other industry leaders that have successfully adopted innovative service models, to develop a more innovative growth agenda to expand its services, without marginalizing rural and remote areas.............................................................................................. 83 RECOMMENDATION 17 Canada Post consult with stakeholders on placement and accessibility of the community mailboxes as well as door-to-door delivery to meet the needs of seniors and people with disabilities and reducedmobility...............................................................................................84 RECOMMENDATION 18 Canada Post communicate options available to seniors and people with disabilities and reduced mobility............................................................ 84 117 Page 50 of 145 8.b) 7:20 p.m. Derek Richmond, Canadian Union of Postal Workers (CUPW) r... RECOMMENDATION 19 Canada Post focus on expanding services to the small- and medium- sized enterprises and provide excellence in service so that businesses have confidence in Canada Post's service delivery model................................................................................................................. 85 RECOMMENDATION 20 Canada Post review the impact on efficiency of delivery before implementing strategies, e.g. local processing versus centralized processing........................................................................................................ 85 RECOMMENDATION 21 Canada Post provide training on different aspects of business to its employees as the Corporation moves into newer areas ............................... 86 RECOMMENDATION 22 Canada Post align the interests of employees with those of the Corporation by including labour representatives at the design stage of any change management project and not simply at the implementation stage....................................................................................... 86 RECOMMENDATION 23 Canada Post continue the moratorium on community mailboxes conversion, and develop a plan to re -instate door-to-door delivery for communities that were converted after 3 August 2015 ................................. 90 RECOMMENDATION 24 Canada Post consider greening its operation through addition of recycling containers and garbage containers at community mailboxes.......................................................................................................... 90 RECOMMENDATION 25 Canada Post continue to focus on growing its share of the parcel market through new and innovative services to meet market and customer expectations.................................................................................... 92 RECOMMENDATION 26 Canada Post work with businesses to ensure that it maintains a level of service commensurate with business and Canadian needs when looking at frequency of delivery...................................................................... 94 118 Page 51 of 145 8.b) 7:20 p.m. Derek Richmond, Canadian Union of Postal Workers (CUPW) r... RECOMMENDATION 27 Canada Post look at ways to make its processing more efficient, while maintaining its delivery standards, especially in rural areas, where depot rationalization may have negatively impacted service standards.......................................................................................................... 95 RECOMMENDATION 28 Canada Post be transparent about the service -level impact of processing plan rationalization on different communities ........................... 95 RECOMMENDATION 29 Canada Post examine ways to provide more services and meet service level commitments in all types of communities using its existing retail network...................................................................................... 95 RECOMMENDATION 30 Canada Post be permitted to raise postal rates based on the rate of inflation, while maintaining a single price for lettermail delivery acrossCanada.................................................................................................. 97 RECOMMENDATION 31 Canada Post work at being competitive in the parcel delivery area and utilize its distribution network and last mile delivery services to its advantage, when working with its competitors, e.g. UPS, FedEx, DHL, etc............................................................................................................. 97 RECOMMENDATION 32 Canada Post work with Global Affairs Canada officials to ensure either: • that international postal rates from other countries reflect the true delivery cost; or • that Global Affairs Canada compensate Canada Post for the cost of delivering mail at a lower cost, which is offered to other countries as a form of development assistance ................................. 99 RECOMMENDATION 33 Canada Post undertake a demographic analysis to ensure rural areas are truly protected and reflected in the moratorium on the closure of ruralpost offices............................................................................................100 119 Page 52 of 145 8.b) 7:20 p.m. Derek Richmond, Canadian Union of Postal Workers (CUPW) r... RECOMMENDATION 34 Canada Post examine ways to increase the hours of operations in rural post offices, and perform more regional sortation of mail and packages so that rural customers can access their local market easily...............................................................................................................100 RECOMMENDATION 35 Canada Post develop synergistic partnerships for increasing revenue at each location and optimize usage of its real estate in areas where there are multiple post offices.................................................102 RECOMMENDATION 36 Canada Post preserve its post offices, along with the associated moratorium on the closure of rural post offices, even in areas where there are franchise postal outlets.................................................................102 RECOMMENDATION 37 Canada Post focus on investing in growth in parcel services, e-commerce and exploring partnerships to remain competitive, without sacrificing its core business............................................................104 RECOMMENDATION 38 Canada Post focus on its core competencies to help Canada meet the challenges of the 21St century.................................................................107 RECOMMENDATION 39 Canada Post explore location -specific opportunities for post offices to act as community hubs and respond to the local needs of its surrounding community................................................................................109 RECOMMENDATION 40 Canada Post leverage its reputation and extensive network to identify customized solutions that its post offices can offer as communityhubs.............................................................................................109 RECOMMENDATION 41 Canada Post explore partnering with government departments and agencies at all levels, to provide services and enhance the use of post offices as economic hubs.....................................................................109 120 Page 53 of 145 8.b) 7:20 p.m. Derek Richmond, Canadian Union of Postal Workers (CUPW) r... RECOMMENDATION 42 Canada Post pilot the community hub model for franchise postal outlets in a representative sample of urban, suburban, rural and remote rural post offices, operating on both a corporate and franchised service model, with a view to increasing profitability..............109 RECOMMENDATION 43 The federal government examine, with the Minister of Innovation, Science and Economic Development Canada and the Canadian Radio -television and Telecommunications Commission, the possible delivery of broadband Internet and improved cellular service to rural Canada using Canada Post real estate to house servers and offer retail services to customers..........................................................................110 RECOMMENDATION 44 Canada Post look at new revenue streams from government customers such as expanding the Nutrition North Program ......................112 RECOMMENDATION 45 Canada Post explore the possibility of partnering with e-commerce companies to expand the footprint and synergize services that add value and revenue..........................................................................................112 121 Page 54 of 145 9.a) 7.00 p.m. Mike Walters, Chief Administrative Officer, Lake Simcoe R... V LM V) �o E 4� E C M a M LMw 0 U 00 O N 0 0 LMO O s 00 0 N N E _>- OL wa,10 �A j Lf =3 W V o /E fu I L uW Qn i Ln J o Page 55 of 145 9.a) 7:00 p.m. Mike Walters, Chief Administrative Officer, Lake Simcl Q Z Z Ln C M a V i •— O -0 C: v 40J O (3)L L �j 4-) � 4=1 O cry •_ � N � L Mtn O ca V V O C = to +- 1 1 N •� .V tn b�.^ ,iiJ�/��JJ � i �� t�^ vl ca • -0 C: ac > (V -0 -0 OE +Ma O m O U .O kn � Jv Q fB N • � Page 56 of 145 De R O Z) :N C O O E LO Y J � • N .— O O ca V = +- b-0 — ca — 0 �O i cin ca • -0 C: N > (V -0 C: OE +Ma O m kn N N � -0 Vi +M-+ P1 }I C: i OV N i Q C: i O m E i O C:O O p Page 56 of 145 De R O Z) :N C O O E LO Y J 401 L O ._ LM a N TMI 9.a) 7:00 p.m. Mike Walters, Chief Administrative Officer, Lake Simcoe R... E bn bn LU ca cn rl N M 4 ul l0 lr-� 00 O rl Ol rl rl Page 57 of 145 M E bn ca Ln N C: buo O •O 4-, cch \.dJN o occ • U O O •Ln 7 0 2 cc cc •> O -0 a) wa� Q E O E w �.O _� w bn b.o w bn CT Uu U C: +-+ a) Q +-+ _O cc � ca N 1 U •� J L/) Q J U rl N M 4 ul l0 lr-� 00 O rl Ol rl rl Page 57 of 145 M E bn ca Ln N 9.a) 7:00 p.m. Mike Walters, Chief Administrative Officer, Lake Simcoe R... N N i 0 N rM0 LM 2 i O L O LM M Page 58 of 145 RT 0 Q c 0 c� L 0 U C 0 0 E LO Y J � � � a) W M E E N N bn bn bn _p w .� .V > C Ln G c N C: DCQ bn 4-J.O 4—J � N O ca ca w C.7 w Page 58 of 145 RT 0 Q c 0 c� L 0 U C 0 0 E LO Y J 9.a) 7:00 p.m. Mike Walters, Chief Administrative Officer, Lake Simcoe R... r O O M 4-J(� � (0� O z .O 4 M i — a� O — O LL 4— O O V s N O r r • O W O � O 4+ cn -0 .. O t C: Z C: — (1) Ln 0-0.� N V •� a� a� O ._ •= a w Page 59 of 145 0 Q c 0 c� L 0 U C 0 0 E Y J 9.a) 7:00 p.m. Mike Walters, Chief Administrative Officer, Lake Simcoe R... 0 Page 60 of 145 , 1� L FM C O M V W • • LM O LL L O 8� L a 9.a) 7:00 p.m. Mike Walters, Chief Administrative Officer, Lake Simcoe R... i N LU vi W Ln :Ti, Page 61 of 145 N 0 Q c 0 L 0 U C 0 a� a� 0 u E LO Q) Y c� J i a� H LM O L M 9.a) 7:00 p.m. Mike Walters, Chief Administrative Officer, Lake Simcoe R... ca E 0) -aE • - .� LM O L M I V% i� 0 O Ca E E Page 62 of 145 9.a) 7.00 p.m. Mike Walters, Chief Administrative Officer, Lake Simcoe R M -0 r M > O L 0Vc%i/ +-j E V O N Cr V V � � ca ca • � to m E m O •> N 4-J •— V LM 0 — . N ca 0 CL V� W �(1)u O0 O 0 M V Page 63 of 145 0 Q c 0 c� L 0 U C 0 0) 0 u LO Y J 9.a) 7.00 p.m. Mike Walters, Chief Administrative Officer, Lake Simcoe R... Page 64 of 145 0 Q 0 L 0 U C 0 0 LO Y J qw LM to O LM a aA N 0 a O a J 9.a) 7:00 p.m. Mike Walters, Chief Administrative Officer, Lake Sime -0 C O MINL O V re O N V V O � O Page 65 of 145 De R 0 EN C 0 (B L 0 U C 0 Q) 0 u LO N Y J 9.a) 7:00 p.m. Mike Walters, Chief Administrative Officer, Lake Simcoe R... FIJ M C M a C ._O �w M �w0 M M \. Page 66 of 145 9.a) 7.00 p.m. Mike Walters, Chief Administrative Officer, Lake Simcoe R... M � C3 Q o $ L ry LM0 f' U A 0 r r p °E20 r E M a? zM Vf mM i cn Cb sw �1g r T � N 4—, a -j Q 4-j a..� (A O O +j O . Ca V V 4-j a -j • O � � � F f.�ry � �� b. ' - jai". LM so • Fj > a {- i Page 67 of 145 FM4 I= 0 12.a) Report No. DS2018-88, Tod V�(eath�rell In er ediate Planner re: Re... owns alp of Report Proud Heritage, Exciting Future Report No. To: Prepared By: DS2018-088 Council Todd Weatherell, Intermediate Planner Meeting Date: Subject: Motion # September 26, Request for Temporary 2nd Dwelling 2018 424 Old Barrie Road East — Toader Roll #: R.M.S. File #: 010-003-37700 Recommendation(s): Requires Action For Information Only It is recommended: 1. That Report No. DS2018-088 be received and adopted. 2. That Council authorizes the request of Molse loan Toader and Manuela lulia Toader, to temporarily reside in their existing dwelling located at 424 Old Barrie Road East, which is to be demolished after the completion of their new dwelling to a maximum of twelve months from the time of issuance of the new dwelling building permit. 3. That the appropriate by-law authorizing the temporary agreement be brought forward for Council's consideration. 4. And that the applicant be advised of Council's decision under the Director, Development Services signature. Background: The subject property is approximately 18.64 hectares (46.05 ac.), and is located on the north-west corner of Old Barrie Road and Line 8 North, (See Attachment #1). According to the Municipal Property Assessment Corporation (MPAC) records there is an existing 155.9 square metre (1679 square foot) dwelling located on the property, which was constructed in approximately 1900. Analysis: The Township has historically allowed owners to temporarily reside in their existing dwelling or a trailer during construction of the new dwelling and allow for a building permit to be issued for the new dwelling. This practice has been followed contrary to the Township's Zoning By-law, which only allows one dwelling per property; however is a reasonable compromise to assist owners in these cases. A financial deposit and agreement (see Attachment #4) stipulating the terms of this approval will be required to Development Service Department September 26, 2018 Report No. DS2018-088 Page 1 of 4 Page 69 of 145 be exec}, r � h, � r�Manner re. Re... completed. ounci has estab ished a precedent of granting one-year temporary permissions on other properties in the Township. As the applicant is required to post securities for $ 20,000.00 to ensure the removal of the original dwelling, it is anticipated that the applicant will expedite the conversion in order to have their securities returned expeditiously. Financial 1 Legal Implications 1 Risk Management: A $20,000 security deposit is required prior to issuance of a building permit for the new dwelling to ensure removal of the existing dwelling once the new dwelling is constructed. Policies/Legislation: Planning Act The Building Code Act Corporate Strategic Goals: Enhanced Customer Service — Provision of service to permit landowners to reside in their existing dwelling while their new dwelling is being constructed. Consultations: Landowner Attachments: Attachment # 1 - Location Map Attachment #2 - Draft By-law and Agreement Conclusion: Approval of the attached agreement to permit the landowner to reside in the existing dwelling for a maximum twelve-month period while the new dwelling is being constructed is considered appropriate and should be authorized. Respectfully submitted: od eatherell RPP, CPT Reviewed by: Andria Leigh,R P rraerrrreulaLe Manner Director, UeVelO mens Services SMT Approval J Comments: C.A.O. Approval 1 Comments: Development Service Department Report No. DS2018-088 September 26, 2018 Page 2 of 4 Page 70 of 145 ea op42d$are aEs�lrIntermediate Planner re: Re Attachment - r o Report Map Ol�Rd at Toade) ... Development Service Department Report No. DS2018-0 September 26, 2018 Page 3 of 4 Page 71 of 145 12.a) Report NAgtacRi 2011#$-8�ia to�greemeafs mould Irytermediate Planner re- Re... AGREEMENT In consideration of receiving a building permit from the Township of Oro-Medonte, We, Moise loan Toader and Manuela lulia Toader, of the Township of Oro-Medonte in the County of Simcoe, covenant and agree as follows: 1. That we are the registered owners of PT LT 10 CON 8 ORO As in 801398975 ORO- MEDONTE, being more particularly described as 424 Old Barrie Road East. 2. That we have applied to the Council of the Corporation of the Township of Oro-Medonte for permission to temporarily reside in our existing dwelling on the above-mentioned lands, at the same time as a new dwelling is under construction on those same lands, wherein such procedure is not provided for under the provisions of the Township of Oro-Medonte's Zoning By-law as amended. 3. That we hereby acknowledge that permission has been given by the Council of the Corporation of the Township of Oro-Medonte subject to the following provisions: a) That such permission is granted for a one year from permit issuance or until completion of the proposed new dwelling, whichever is the lesser period of time, and b) That on completion of the new dwelling, as evidenced by a Provisional Occupancy Certificate, the existing dwelling is to be demolished within one month to the satisfaction of the Township's Chief Building Official. 4. That certified funds in the amount of $20,000.00 be retained by the Corporation of the Township of Oro-Medonte until the above-mentioned conditions are fulfilled to the sole satisfaction of the Township. a) Failure to comply with the aforementioned conditions will result in the Corporation of the Township of Oro-Medonte redeeming the certified funds at its sole discretion. 5. That we hereby agree to the terms and conditions set out above. 6. It is understood that failure to comply with the terms and conditions as set out herein, shall release and save harmless the Corporation of the Township of Oro-Medonte from pursuing such litigation, as may be necessary to secure compliance or conformity with any applicable Municipal By-law or provincial Regulation as may be provided for. 7. We hereby covenant and agree to indemnify and save harmless the Township of Oro- Medonte from all costs, claims, liability and actions which may result or arise from the issuance of the building permit or the entering into of this agreement. Date Owner: Moise loan Toader Owner. Manuela lulia Toader Witness Development Service Department Report No. DS2018-0 Mayor, H. S. Hughes Clerk, Karen Way September 26, 2018 Page 4 of 4 Page 72 of 145 12.b) Report No. DS2018-89, Andria Leigh, Director, Development Services... rlawnship ©f Report .Proud Heritage, Exciting Future Report No. To: Prepared By: DS2018-089 Council Andria Leigh, Director, Development Services Meeting Date: Subject: Motion # September 26, 2018 Certificate of Maintenance and Final Acceptance (Aboveground Services), Isabella Estates Inc. Roll #: R.M.S. File #: D12 38706 Registered Plan 51M-1015 Recommendation(s): Requires Action For Information Only 11 It is recommended: 1. That Report No. DS2018-089 be received and adopted; 2. THAT the Township issue the Certificate of Maintenance and Final Acceptance (Aboveground Services) for Isabella Estates being Registered Plan 51 M-1015 dated September 26, 2018; 3. THAT the Clerk bring forward the appropriate By-law for Council's consideration; and 4. THAT the Developer be notified of Council's decision under the Director, Development Services signature. Background: The Township of Oro-Medonte entered into a Subdivision Agreement with South Shore Isabella Estates Inc. in July 2013 for the construction of 22 residential lots on Merrington Avenue (By-law 2013-135). Analysis: The Township has previously authorized through by-laws the following Certificates related to this subdivision: Substantial Completion & Acceptance (Underground Services) — By-law 2013-140 (Aug. 2013) Substantial Completion & Acceptance (Aboveground Services) — By-law 2016-020 (Feb. 2016) Development Services September 26, 2018 Report No. DS 2018-089 Page 1 of 4 Page 73 of 145 12.b) Report No. DS2018-89, Andria Leigh, Director, Development Services... Substantial Completion & Acceptance (Homire SWM Pond Expansion) — By-law 2016- 021 (Feb. 2016) Maintenance and Final Acceptance (Underground Services) s By-law 2016-014 (Jan. 2016) With the issuance of the above noted certificates the Developer's two (2) year maintenance period began in 2013 (for Underground Services) and was completed in 2016 and began in 2016 (for Aboveground Services) and with the issuance of the Certificate being recommended this would end the above ground maintenance period and the Township would assume the subdivision. The developer has now completed the required two (2) year maintenance period in accordance with the Subdivision Agreement; and the Township's Manager, Development Engineering is now recommending the issuance of the Certificate of Maintenance and Final Acceptance (Aboveground Services) for the 22 -lot subdivision in Warminster (See Schedule 1 attached). The Township has also received the Statutory Declaration required by the Subdivision Agreement confirming that all accounts for works and materials have been paid and therefore upon issuance of the Certificate of Final Acceptance the balance of the securities being held by the Township in the amount of $ 76,418.16 can be released. Financial 1 Legal Implications 1 Risk Management: Township will assume the subdivision with the issuance of the Certificate of Final Acceptance. Policies/Legislation: Planning Act Corporate Strategic Goals: Fiscal Responsibility Balanced Growth Consultations: C.C. Tatham & Associates Manager, Development Engineering Director, Operations and Community Services Development Services September 26, 2018 Report No. DS 2018-089 page 2 of 4 Page 74 of 145 12.b) Report No. DS2018-89, Andria Leigh, Director, Development Services... Attachments: Schedule 1 — September 17, 2018 Manager, Development Engineering Recommendation Letter Conclusion: The issuance of the Certificate of Maintenance and Final Acceptance for South Shore Isabella Estates Inc. is in compliance with the subdivision agreement, is being recommended by the Manager, Development Engineering, and is therefore considered appropriate. With the issuance of the Certificate through adoption of By-law 2018-091, the Township will now be responsible for the subdivision and continued maintenance. Upon adoption of the By-law and in accordance with the recommendation from the Manager, Development Engineering, the Chief Financial Officer/Treasurer will be advised to return the remaining securities in the amount of $ 76,418.16. Respectfully submitted: Andria Leigh, MC1P, PP Director, Development Services SMT Approval 1 Comments: C.A.O. Approval 1 Comments: Development Services September 26, 2018 Report No. DS 2018-089 Page 3 of 4 Page 75 of 145 12.b) Report No. DS2018-89, Andria Leigh, Director, Development Services... Schedule 1 -- September 17 2018 Correspondence t 1(fw11shq) 1'11 -JI d IIt'rit�a,�'a•, 1"At itita� l-tl(:tfc' Date: September 17, 2018 To: Ms. Andria Leigh _ Director, Development Services Re: Isabella Estates Subdivision — 51 M-1015 Substantial Completion and Acceptance of Above Ground Works - Completion of Above Ground Maintenance, Securities Release and Assumption of Subdivision Andria Further to the request of the South Shore Homes (Developer) by way of their Engineering Consultant's Certification and Request (C.C. Tatham Associates ltd. -- Brad Laking, P.Eng. dated August 22, 2018- attached), I recommend on behalf of Development Engineering, the following: • That the 2 -year Maintenance Period for the Above Ground Works be Accepted. • That the remaining Securities Amount of $76,418.16 being held as per the Subdivision Agreement be released. • That Development Services recommend to Council to issue the required certificate to Accept and Assume the Above Ground Works as complete for the Isabella Estates Subdivision — 51 M-1015. A Statutory Declaration that all accounts for works and materials have been paid has been received by the Township in advance of this recommendation. David Saunders, B.E.S., C.E.T. Manager, Development Engineering 148 Line 7 South P: (70b) 487-2171 Caro-Medonte ON LOL 2EO F: €705)487-0133 'VIfWW oro-medont'exa Development Services September 26, 2018 Report No. DS 2018-089 Page 4 of 4 Page 76 of 145 12.c) Report No. DS2018-91, Andria Leigh, Director, Development Services... 7ownshi- of Report Proud Heritage, Exciting Future Report No. To: Prepared By: DS2018-091 Council Andria Leigh, Director Development Services Meeting Date: Subject: Motion # September 26, Minor Variance Application 2018 2018-A-15 (Fielding) 35 Lauder Road — Local Roll #: R.M.S. File #: 010-002-28556 Planning Appeal Tribunal D13-055067 (LPAT) Hearing Representation Recommendation(s): Requires Action For Information Only It is recommended: 1. That Report No. DS2018-091 2. That staff proceed with Option hearing being scheduled. Background: be received and adopted. 1 as outlined in this report in preparation for the LPAT In March 2018, a minor variance application was received by the Township for a couple of variances that would permit the construction of a two storey accessory building on the subject property. In May of 2018 the minor variance application was revised to re -design the appearance of the accessory building and also increase the proposed floor area to accurately reflect the floor area of both the first and second storeys of the proposed building. The applicant through the minor variance application was seeking relief from Sections 5.1.4 Maximum Height and 5.1.6 Maximum Floor Area in the Township's Zoning By-law 97-95, as amended, to increase the maximum height from 4.5 metres (14.76 feet) to 6.8 metres (22.3 feet) and to increase the maximum floor area from 70.0 square metres (753.5 square feet) to 248.6 square metres (2676 square feet). The applicant's site plan identifying the proposed detached garage location is included as Schedule 2 to this report. The subject property has a lot area of 0.79 hectares (1.97 acres) and contains an existing single storey detached dwelling with attached three car garage and a dwelling floor area of approximately 212.5 sq.m. (2287 square feet). Development Services Report No. DS2018-091 September 26, 2018 Page 1 of 8 Page 77 of 145 12.c) Report No. DS2018-91, Andria Leigh, Director, Development Services... The subject property fronts on Lauder Road and abuts residential uses on three sides and backs onto Line 4 North. A Location Map and Aerial Photo of the subject property are included as Schedules 1 A and 1 B to this report. The subject property is located in Edgar and is designated Rural Settlement Area in the Township's Official Plan and is zoned Residential One (R1) in the Township's Zoning By- law 97-95, as amended. The application was the subject of two Public Hearings, one in April 2018 and July 2018 after the application was revised, at which time comments were received from the public and agencies both in writing prior to the meeting and verbally at the meeting. The comments related to: • Proposed variances not being considered minor • Proposed variances establishing precedent for the neighbourhood • Size of proposed building not considered accessory to dwelling • Proposed accessory building out of character with the neighbourhood • Initial proposed accessory building had commercial design/appearance • Size of accessory building creates potential for future uses not in compliance with zoning The Committee received two Planning staff reports DS2018-029 and DS2018-065 that provided a planning analysis of the application (both the original and the revised application) and a review of the tests as required by the Planning Act. As a result of the various inputs from staff, agencies, residents, and the applicant, the Development Services Committee adopted a motion to deny Minor Variance Application 2018-A-15. Notice of Decision was provided in accordance with the Planning Act and as a result, an appeal of the Committee's decision was received on August 7, 2018. Planning Staff forwarded the appeal to the LPAT and the LPAT has provided correspondence to the Township advising that a one day hearing on the merits of the appeal will be scheduled (see Schedule 3 to this report). At this time the date for the hearing is not known however in order to appropriately prepare for the LPAT hearing, direction from Council is required and is the purpose of this report. Analysis: Given that staff determined in their report that the application did not conform with all applicable Planning policies or meet the four tests of the Planning Act and the decision of the Committee was to deny the application, a recommendation from Council is now required to determine the level of support to be provided by the Township at the LPAT hearing. Development Services September 26, 2018 Report No. D82018-091 Page 2 of 8 Page 78 of 145 12.c) Report No. DS2018-91, Andria Leigh, Director, Development Services... The Committee has the following options: (1) Provide representation (Planning staff and Township solicitor) to support the Committee's decision to deny the minor variance application; (2) Not provide representation to support the Committee's decision to deny the minor variance application Option #1 would require the Township solicitor and Planning staff to uphold the decision of the Committee that denied the minor variance application that was also the recommendation of the staff reports (DS2018-029 and DS2018-065). Planning Staff would work with the Township solicitor in order to prepare the necessary case to be presented to the Tribunal member in accordance with the Committee's decision and the Staff Reports. The cost for this option is discussed further below. In Option #2, the Township would not provide any representation at the LPAT hearing to defend the Committee's decision. With this option, the applicant/appellant will present their case at the hearing on the merits of the appeal and there would be no evidence presented at the hearing from the Township regarding the decision by the Committee to deny the application. In either option, the applicant/appellant is required to provide their own representation, at their cost, to support their position at the LPAT hearing. Financial / Legal Implications / Risk Management: Option #1 would include financial costs associated with the Township solicitor's time to prepare and then attend the one day LPAT hearing and also the indirect costs for Township Planning staff to prepare for and attend the 1 day hearing. Option 42 would not include financial costs to the Township other than the staff time to attend and observe at the hearing with no evidence being presented by the Township. Policies/Legislation: Planning Act Township's Official Plan and Zoning By-law 97-95 Corporate Strategic Goals: Balanced Growth: Ensure land use planning policies manage change and promote economic activity that does not negatively impact the Township's natural heritage features and attributes. Development Services September 26, 2018 Report No. DS2018-091 Page 3 of 8 Page 79 of 145 12.c) Report No. DS2018-91, Andria Leigh, Director, Development Services... Consultations: NIA Attachments: Schedule 1 A & 1 B: Location Map & Aerial Photo Schedule 2: Applicant's Severance Sketch Schedule 3: LPAT Correspondence Conclusion: The decision of the Committee was to deny the Minor Variance application, consistent with the staff recommendation, however this decision was appealed to the LPAT. On this basis, direction from Council is required regarding representation to be provided by the Township at the scheduled hearing. Although no hearing date is yet established, it is staff recommendation that Council should proceed with Option 1 as outlined in this report allowing adequate time for staff and the Township solicitor to prepare for and attend the hearing. Option 1 ensures the decision of the Committee is represented at the hearing when scheduled. Respectfully submitted: Andria Leigh, RPP Director, Development Services SMT Approval 1 Comments: C.A.O. Approval 1 Comments: Development Services September 2B, 2018 Report No. DS2018-091 Page 4 of 8 Page 80 of 145 12.c) Report No. DS2018-91, Andria Leigh, Director, Development Services... Schedule 1 A: Location Map ® Subject Lands Schedule 1 B: Aerial Photo Development Services September 26, 2018 Report No. DS2018-091 Page 5 of 8 Page 81 of 145 12.c) Report No. DS2018-91, Andria Leigh, Director, Development Services... Schedule 2: Applicant's Site Plan Development Services September 26, 2018 Report No. DS2018-091 Rage 6 of 8 Page 82 of 145 12.c) Report No. DS2018-91, Andria Leigh, Director, Development Services... Schedule 3: LPAT Correspondence Environment and Land Tribunals Ontario Local Planning Appeal Tdbunal 855 Bay Shoot. 5t/te 1500 TrromoON MrG 1Es Tetephona; (410y 212.0349 TNI Fina: 1-66"43-2240 MbAW WWW.91SO40Y.0t10a September 06, 2018 Andria Leigh Director Township of Ora-Medonte P.O. Box 100 148 Line 7 South Oro, ON LOL 2x0 Tribunaux do I"cnvironnernent at do !'management du territolre Ontario Tribunal d'appel da l'amisRagement local 00 rue asy, sake 1_00 Toronto ON U501Es T616pharw (416)212.6349 sans ft*C 1-8a544a-2240 51toWeb: WWM0N601,09,ca Subject; Case Number: File Number: Municipality: Municipal Number: Property Location: Applice nVAppellant(s): Sent Via EmaN: aleigh@oro-medonte.ca PL180738 PL180738 Townshlp of Oro-Medonte 2018-A-15 35 Lauder Road Randy Fielding The Tribunal acknowledges receipt of the above referenced isle. When communicating with the Tribunal please quote the t'ribunal's case and/or file number. This file has been assigned to Axeem Patel, Case Coordinator, Planning Assistant. F=or specific questions about this case, you may contact the Case Coordinator, Planning Assistant at (416) 326-6782 or Azeam.Patel3Qontario.c2. According to Rule 15.01 of the Local Planning Appeal Tribunal (LPAT) Rules of Practice and Procedure, the Tribunal has completed an administrative screening of the appeal(s): 15.01 Administrative Screening The Tribunal shall conduct an administrative screening of matters initiated with the Tribunal to determine whether. (a) the matter has been submitted to the Tribunal within the statutory filing period; A%tvzwe l Ram Coal-bcYrd it PNpeEielfan. Carwrd im RMrw 20@rJ - Enka mer"?lv.kwTALrmM • Lostl E*Henip hgxfl T87Vnet Wiry SM Wde Trbaut-,W*9hTa Olia - Olim of Zor*;.rP4 ed Nnorilp• Development Services Report No. DS2018-091 September 26, 2018 Page 7 of 8 Page 83 of 145 12.c) Report No. DS2018-91, Andria Leigh, Director, Development Services... (b) the matter has been submitted to the Tribunal in accordance with any statutory requirements; and, (c) the matter has been Initiated in accordance with any applicable Rule. A one -day hearing on the merits of the appeal(s) will be scheduled according to the next available date on the t'ribunal's calendar. The availability of persons interested in participating in this appeal will not be canvassed before the hearing date Is scheduled. All persons who receive this letter should be prepared to proceed at any time. if the appellant or any other person is of the view that more than one day Is required for the hearing, then please contact the Case coordinator, Planning Assistant within 5 days of the date of this letter. Once hearing dates are set, adjournments are not granted except where compelling circumstances exist and with the consent of all parties andtor the approval of the Tribunal. We are committed to providing accessible services as set out In the Accessibility for Ontarrans avith Disabilities Act, 2005. If you have any accessibility needs, please contact our Accessibility Coordinator as soon as possible by emailing ELTO@ontario,ca. If you require documents in formats other than conventional print, or If you have specific accommodation needs, please let us know so we can make arrangements in advance. For general information concerning the Tribunal's policies and procedures visit our website at vAvw.elto.gov.on.ca or you may contact the Tribunal's offices at (416) 212- 6349, Yours truly,/ - Mary Ann Hunwicks I.PAT Registrar c.c. Randy Fielding, via Email Andy Karaiskakais, Secretary -Treasurer, Township of Oro-Medonte, Via Email Development Services September 26, 2018 Report No. DS2018-091 Page 8 of 8 Page 84 of 145 12.d) Report No. DS2018-92, Todd Weatherell, Intermediate Planner re: Mi... Township of Report Proud Heritage, Exciting Future Report No. DS2018-092 To: Council Prepared By: Todd Weatherell, Intermediate Planner Meeting Date: Subject: Motion # September 26, 2018 Minor Variance Application 2017-A-22 (Revised) by Ingrid Tamme 5 Trafalgar Drive Roll #: 4346-010-006-05100 R.M.S. File #: D13-053528 Recommendation(s): Requires Action z For Information Only It is recommended: 1. That Report No. DS2018-092 be received and adopted. 2. That Minor Variance Application 2017-A-22 by Ingrid Tamme specifically to permit a detached accessory building with a gross floor area of 193.6 square metres (2084.0 square feet) on lands located at Lot 1, Plan 1396, Part Block A, Part 1 Registered Pian 51 R7615, known as 5 Trafalgar Drive, be approved. 3. That the following conditions be imposed on the Committee's decision: a) That notwithstanding Section 5.1.6 of Zoning By-law 97-95, the proposed detached accessory building shall otherwise comply with all other applicable provisions of the Zoning By-law; b) That the proposed buildings/structures and landscaping on the property be substantially and proportionally in conformity with the dimensions as set out on the application and sketches submitted and approved by the Committee; c) That the appropriate Zoning Certificate, and Building Permit be obtained from the Township only after the Committee's decision becomes final and binding, as provided for within the Planning Act R.S.O. 1990, c.P. 13. 4. And that the applicant be advised of Council's decision under the Secretary Treasurer's signature. Background: The subject property is 0.42 hectares (1.04 acres) in area and is located at 5 Trafalgar Drive. The property currently supports a 204.48 square metre (2200 square feet) two- storey single detached dwelling with attached carport and one detached accessory Development Services September 26, 2018 Report No. DS2018-092 Page 1 of 3 Page 85 of 145 12.d) Report No. DS2018-92, Todd Weatherell, Intermediate Planner re: Mi... structure. The applicant is now proposing to construct a 193.6 sq. m. (2084.0 sq. ft.) two storey detached accessory building on the subject property. The proposed use for the new detached accessory building is for the storage of personal and recreational vehicles and a small personal workshop. A Location Map is included as Schedule 1 to this report and the applicant's site plan and elevation drawings are included as Schedules 2 and 3. The property is zoned Residential Limited Services (RLS) in the Township's Zoning By- law and the applicant is requesting the following relief from Zoning By-law 97-95: Purpose: On June 7th, 2017 Development Services approved the following three (3) minor variances from Zoning By-law 97-95 for the construction a detached accessory building: Variance 1: Section 5.1.3 - Front yard setback for an accessory building Required Approved June 7, 2017 7.5 metres 24.6 feet 6.0 metres 19.68 feet Variance 2: Section 5.1.4 - Maximum height of an accessory building Required Approved June 7, 2017 4.5 metres 14.7 feet 5.18 metres 17.0 feet Variance 3: Section 5.1.6 — Maximum floor area of an accessory building Required Approved June 7, 2017 70 sq. m. 753.5 sq. ft. 111.48 sq. m. 1200.0 sq. ft. On May 2nd, 2018 Development Services approved the revised Variance 3 for maximum gross floor area to: Required Approved May 2, 2018 70 sq. m. 753.5 sq. ft. 139.35 sq. m. 1500.0 sq. ft. On September 5th, 2018 Development Services Committee approved a gross floor area increase to a maximum 165.73 sq. m. (1,784 sq. ft.). This number was in error as the applicant was requesting permission for a second storey with a floor area of 54.2 square metres (584 square feet) in addition to the already approved detached garage with a floor area of 139.35 sq. m. (1500.0 sq. ft.) which was granted on May 2, 2018. However, On September 5, 2018 the second storey floor area was added to the original floor area of 111.48 sq. m. (1200.0 sq. ft.) granted on April 7th, 2017 and not the revised floor area of 139.35 sq. m. (1500.0 sq. ft.) granted on May 2nd , 2018 resulting in an incorrect floor area. The correct minor variance relief for Section 5.1.6 — Maximum floor area of an accessory building should be: Development Services September 26, 2018 Report No. DS2018-092 Page 2 of 3 Page 86 of 145 12.d) Report No. DS2018-92, Todd Weatherell, Intermediate Planner re: Mi... Variance 3: Required Proposed 70 sq. m. 753.5 sq. ft. 193.6 s . m. 2084.0 sq. ft. The other requested variances for front yard setback and height remain identical to the variances that were previously granted. Development Services Report DS2018-077 is still considered to be applicable and that the drawings have not changed from September 5, 2018 report and only the proposed floor area of those drawings have been corrected. Attachments: Schedule 1: Development Service Report 2018-077 which was presented to Development Services Committee on September 5, 2018. This report reflects the application in question excluding the recognition of the maximum floor area of 193.6 sq. m. (2084.0 sq. ft.). Conclusion: Planning Staff recommends that Minor Variance Application 2017-A-22 (revised) be approved subject to the identified conditions, specifically, to permit the construction of a detached accessory building with an increased maximum floor area of 193.6 sq. m. (2084.0 sq. ft.). on the basis that the application meets the four tests of the Planning Act as identified in Development Services Report 2018-077. Respectfully submitted: Todd W atherell, RPP, CPT Intermediate Planner Reviewed by: Andria Leigh, RP Director, Development Services SMT Approval / Comments: CAO Approval/Comments: Development Services September 26, 2018 Report No. DS2018-092 Page 3 of 3 Page 87 of 145 12.d) Report No. DS2018-92, Todd Weatherell, Intermediate Planner re: Mi... Township of Report Proud Heritage, Exciting Future Report No. To: Prepared By: DS2018-077 Development Services Todd Weatherell, Committee Intermediate Planner Meeting Date: Subject: Motion # September 5, 2018 Minor Variance Application 2017-A-22 (Revised) by Ingrid Tamme 5 Trafalgar Drive Roll #: 4346-010-006-05100 R.M.S. File #: D13-053528 Recommendation(s): Requires Action For Information Only It is recommended: 1. That Report No. DS2018-077 be received and adopted. 2. That Minor Variance Application 2017-A-22 by Ingrid Tamme specifically to permit a detached accessory building with a gross floor area of 165.73 sq. m. (1,784 sq. ft.) on lands located at Lot 1, Plan 1396, Part Block A, Part 1 Registered Plan 51 R7615, known as 5 Trafalgar Drive, be approved. 3. That the following conditions be imposed on the Committee's decision: a) That notwithstanding Section 5.1.6 of Zoning By-law 97-95, the proposed detached accessory building shall otherwise comply with all other applicable provisions of the Zoning By-law; b) That the proposed buildings/structures and landscaping on the property be substantially and proportionally in conformity with the dimensions as set out on the application and sketches submitted and approved by the Committee; c) That the appropriate Zoning Certificate, and Building Permit be obtained from the Township only after the Committee's decision becomes final and binding, as provided for within the Planning Act R.S.O. 1990, c.P. 13. 4. And that the applicant be advised of Committee's decision under the Secretary Treasurer's signature. Background: The subject property is 0.42 hectares (1.04 acres) in area and is located at 5 Trafalgar Drive. The property currently supports a 204.48 square metre (2200 square feet) two- storey single detached dwelling with attached carport and one detached accessory Development Services September 5, 2018 Report No. DS2018-077 Page 1 of 9 Page 88 of 145 12.d) Report No. DS2018-92, Todd Weatherell, Intermediate Planner re: Mi... structure. The applicant is now proposing to construct a 165.73 sq. m. (1,784 sq. ft.) two storey detached accessory building on the subject property. The proposed use for the new detached accessory building is for the storage of personal and recreational vehicles and a small personal workshop. A Location Map is included as Schedule 1 to this report and the applicant's site plan and elevation drawings are included as Schedules 2 and 3. The property is zoned Residential Limited Services (RLS) in the Township's Zoning By- law and the applicant is requesting the following relief from Zoning By-law 97-95: Purpose: On June 7th, 2017 Development Services approved the following three (3) minor variances from Zoning By-law 97-95 for the construction a detached accessory building: Variance 1: Section 5.1.3 - Front yard setback for an accessory building Required Approved June 7, 2017 7.5 metres 24.6 feet 6.0 metres 19.68 feet Variance 2: Section 5.1.4 - Maximum height of an accessory building Required Approved June 7, 2017 4.5 metres 14.7 feet 5.18 metres 17.0 feet Variance 3: Section 5.1.6 — Maximum floor area of an accessory building Required Approved June 7, 2017 70 sq. m. 753.5 sq. ft. 111.48 s . m. 1200.0 sq. ft. Revision: The applicant is now proposing to revise Variance 3 as follows: Variance 3: Section 5.1.6 — Maximum floor area of an accessory building. Required Proposed 70 sq. m. 753.5 sq. ft. 165.73 sq. m, 1,784 sq. ft. The additional floor area being requested is for a second storey within the approved detached garage. A new staircase is also being proposed to access the second storey which will be located on the outside of the garage. The proposed staircase will maintain the approved 6.0 metre (19.68 feet) setback that was previously approved. The other requested variances for front yard setback and height remain identical to the variances that were previously granted. Development Services September 5, 2018 Report No. DS2018-077 Page 2 of 9 Page 89 of 145 12.d) Report No. DS2018-92, Todd Weatherell, Intermediate Planner re: Mi... Analysis: Provincial Policies Provincial Policy Statement 2014 The Provincial Policy Statement provides policy direction on matters of Provincial interest related to land use planning and development. Sections: 1.1.4 — Rural Areas; 2.1 — Natural Heritage; 2.2 — Water; and 3.1 — Natural Hazards are applicable to this application. The application represents limited, resource-based (shoreline) residential development that is consistent with the PPS with respect to Rural Areas. Development Services Staff is of the opinion that this application is also consistent with the Natural Heritage, Water, Natural Hazards and resource-based development policies of the Provincial Policy Statement, subject to a Lake Simcoe Region Conservation Authority permit. Growth Plan for the Greater Golden Horseshoe, 2017 Places to Grow, the Growth Plan for the Greater Golden Horseshoe, 2017 is the Provincial government's initiative to plan for growth and development in a way that supports economic prosperity, protects the environment, and helps communities achieve a high quality of life. Specifically, Section 2.2.9 Rural Areas is applicable to this application. Planning Staff is of the opinion that the proposed development of the lot for an accessory structure to the residential use is consistent with the Growth Plan as the lands subject to this application are already within an established shoreline residential area. Section 4.2.2 Natural Heritage System has also been reviewed by Planning staff with respect to the proposed Minor Variance application. The Natural Heritage System policies of the Growth Plan regulate, restrict or prohibits development and site alteration in or adjacent to Key Natural Heritage Features (e.g. significant woodlands, wetlands, Areas of Natural and Scientific Interest) or Key Hydrologic Features (e.g. permanent streams, intermittent streams, inland lakes and their littoral zones, seepage areas and springs, and wetlands). The Province has mapped a Natural Heritage System for the Greater Golden Horseshoe to support a comprehensive, integrated and long-term approach to planning for the protection of the region's natural heritage and biodiversity which was released on February 9, 2018. Planning staff have reviewed the Ministry of Natural Resources and Forestry (MNRF) Natural Heritage System mapping applicable to the subject property and the surrounding area and confirm the mapping identifies a woodland area on the southerly portion of the property, between the existing dwelling and Lake Simcoe. The Province's website advises users that this mapping application does not identify if a woodland is "significant" (e.g. for municipal planning purposes). These woodlands are identified based on the "wooded area" data held by Land Information Ontario and the Province's website states that municipalities must assess and determine if such woodlands are significant and comprise a Key Natural Heritage Feature. In reviewing both the County Development Services September 5, 2018 Report No. DS2018-077 Page 3 of 9 Page 90 of 145 12.d) Report No. DS2018-92, Todd Weatherell, Intermediate Planner re: Mi... of Simcoe Official Plan and the Township Official Plan neither document identifies significant woodlands on or adjacent to the subject property. Furthermore, the LSRCA in their letter dated May 24, 2017 did not identify any Natural Heritage concerns. On this basis it is Planning Staff's opinion that there is no Key Natural Heritage Feature (Significant Woodland) present that would be affected by this application. However, the application does represent development adjacent to a Key Hydrologic Feature (Lake Simcoe) and is subject to the policies of Section 4.2.4. Specifically, Section 4.2.4.5 is applicable because it provides for development in developed shoreline areas that were designated and zoned as of July 1, 2017 for development, which would apply as the subject lands were/are designated and zoned for shoreline residential development. Based on the above, it is Planning Staff's opinion that this application is not affected by the Natural Heritage System policies ofthe Growth Plan and that the proposed development of the lot for the accessory structure conforms to the Growth Plan as the lands subject to this application are already within an established shoreline residential area. Lake Simcoe Protection Plan LSPP Notice of the application was circulated to the Lake Simcoe Region Conservation Authority who previously advised that the application conforms to the LSPP. The LSRCA has noted that the approval of the application be subject to the applicant obtaining a permit from the LSRCA for any development or site alteration within the lands regulated under Ontario Regulation 179-06 of the Conservation Authorities Act. Does_ the variance conform to the general intent of the Official Plan? The subject lands are designated Shoreline by the Township's Official Plan and are designated Rural by the County of Simcoe Official Plan. Pursuant to the policies of both of these Plans, permitted development within the Township's shoreline areas include single detached dwellings and, by extension, accessory buildings to those dwellings, such as the detached garage. Based on the above, it is Planning Staff's opinion that the requested variances conform to the Official Plan. Does the variance conform to the eneral intent of the Zoning B -law and is the variance appropriate for the desirable development of the lot? The subject property is zoned Residential Limited Services (RLS) in the Township's Zoning By-law 97-95. The proposed development of a detached accessory building is permitted pursuant to Section 5.1 of the By-law. However, the proposed development of the lands requires relief from the Zoning By-law to permit the construction of a detached accessory building with an increase in the permitted maximum floor area. Development Services September 5, 2018 Report No. DS2018-077 Page 4 of 9 Page 91 of 145 12.d) Report No. DS2018-92, Todd Weatherell, Intermediate Planner re: Mi... The Zoning By-law restricts the size and requires minimum setbacks for accessory buildings to ensure that such structures remain secondary and subordinate to the main residential use of the property, as well as to prevent over -development that would detract from the rural character of the area. The primary building on the lot has a floor area of approximately 204.38 square metre (2,200 square feet), which is larger than the proposed accessory building. Further, based on the proposed use of the building as a garage for personal storage, the accessory building remains subordinate in its use to the main residential use on the lot. Upon site visit, Staff has identified that the proposed detached accessory building and the additional floor area in the second level would have little to no visual impact on the neighbouring properties, as the single detached dwelling and the location of the proposed detached garage are only partially visible from Trafalgar Drive. Additionally, there is a mature vegetative buffer located along all property lines, which assist with providing privacy elements for the neighbouring properties. Based on the applicant's elevation drawings and floor plans, the proposed accessory building will utilize a high roof pitch within the building, and the high roof pitch is a design element which in Planning Staff's opinions contributes to the attractiveness of the building's architectural design and is consistent with the existing dwelling. For the reasons outlined above, the requested variance is in this site-specific situation considered to meet the general intent of the Zoning By-law, and would be considered appropriate for the desirable development of the lot. Is the variance minor? As the proposed variance is related to the construction of an accessory building that is considered to conform to the general intent of the Township's and County's Official Plans, to meet the general intent of the Zoning By-law, to be desirable for the appropriate development of the lot, is are not anticipated to have an adverse effect on the character of the surrounding area or the use and enjoyment of surrounding properties, the variance is considered to be minor. I Financial 1 Legal Implications 1 Risk Management: Potential financial and legal implications should the decision of the Development Services Committee be appealed to the Local Planning Appeal Tribunal and Council chooses to defend the Committee's decision. Policies/Legislation: • Planning Act, R.S.O. 1990, c.P.13 • Provincial Policy Statement, 2014 • Growth Plan for the Greater Golden Horseshoe, 2017 • Lake Simcoe Protection Plan • County of Simcoe Official Plan Development Services September 5, 2018 Report No. DS2018-077 Page 5 of 9 Page 92 of 145 12.d) Report No. DS2018-92, Todd Weatherell, Intermediate Planner re: Mi... • Township of Oro-Medonte Official Pian • Township of Oro-Medonte Zoning By-law No. 9795, as amended Corporate Strategic Goals: In 2016, Council adopted the Township's Strategic Plan. The following Goals of the Plan are relevant to this application: Balanced Growth: The application is aligned with the objectives of the Balanced Growth strategic goal by protecting our natural environment, as the lands subject to this application are regulated area by the LSRCA and a permit will be required for the construction of the detached accessory building. Consultations: Notice of this revised application was circulated to the public and to various review agencies and Township departments. A public notice sign was also posted on the subject lands. As of the preparation of this report, the following comments have been received: Agency/Department Comments: • Development Engineering: No objection. • Building Division: No comments. • Operations: No objections. • Public Comments: 7 Trafalgar Drive, concerns outside staircase will encroach into the approved 6 metre setback. Attachments: Schedule 1: Location Map Schedule 2: Applicant's Site Plan Schedule 3; Applicant's Elevation Drawings Schedule 4: Second Storey Loft Plan Conclusion: Planning Staff recommends that Minor Variance Application 2017-A-22 (revised) be approved subject to the identified conditions, specifically, to permit the construction of a Development Services September 5, 2018 Report No. DS2018-077 Page 6 of 9 Page 93 of 145 12.d) Report No. DS2018-92, Todd Weatherell, Intermediate Planner re: Mi... detached accessory building with an increased maximum floor area of 165.73 sq. m. (1,784 sq. ft.) on the basis that the application meets the four tests of the Planning Act. Respectfully submitted: Todd Weatherell, RPP, CPT Intermediate Planner SMT Approval 1 Comments: Schedule 1: Location Map Reviewed by: Derek Witlib, RPP Manager, Planning Services Schedule I Location1177711 - Subject Lands Pr "d He in Wit, G.Tckfrrt lPrurrre I 50 7aa 200 m File Number-, N Ir rri l ii rrlii i 11510.11 rl Development Services Report No. DS2018-077 September 5, 2018 Page 7 of 9 Page 94 of 145 12.d) Report No. DS2018-92, Todd Weatherell, Intermediate Planner re: Mi... Schedule 2: Applicant's Site Plan 4LI"' l. -7, yyl4trYb` i� i F�W�11- ✓V nw.t sort V .0 11�tY . _, Al._f ' Development Services September 5, 2018 Report No. DS2018-077 Page 8 of 9 Page 95 of 145 12.d) Report No. DS2018-92, Todd Weatherell, Intermediate Planner re, Mi... Schedule 3: Applicant's Elevation Drawings nMnlrin.w.... fi i. it 4i � #fl t IIIIIIIIIIIIIIi�llllll1111ii1111111111IEilllll'::ee ;" � I� ESI f)� I ul I I I���III<II[II III��a�il�I�����Ili II[Ill�lllll II 11 ���I���I I Schedule 4: Second Storey Loft Plan Development Services September 5, 2018 Report No. DS2018-077 Page 9 of 9 Page 96 of 145 12.e) Andria Leigh, Director, Development Services, correspondence dated... From: Keuken, Andrew <AKeuken @scdsb.on.ca> Sent: Tuesday, August 21, 2018 4:39 PM Cc: Jeffs, Brian <bieffs@scdsb.on.ca>; Peter Derochie <piderochie@smcdsb.on.ca>; Jennifer Sharpe <isharpe@smcdsb.on.ca> Subject: Notice of Education Development Charges Information Meeting Good afternoon, This message is being sent on behalf of both the Simcoe County District School Board (SCDSB) and the Simcoe Muskoka Catholic District School Board (SMCDSB). The SCDSB and the SMCDSB are holding a joint meeting to provide information and update the Board of Trustees of each School Board concerning their respective education development charges proposals. The meeting will also be an opportunity to gather further public input regarding the proposed by-law. The meeting details are as follows EDC information meeting Monday, September 10, 2018, at 6:00 p.m. SCDSB Education Centre, 1170 Highway 26, Midhurst More information about the meeting can be found in the attached public notice. Please also find below links to the Background Study and Policy Review Report for each board. http://smcdsb.on.ca/our board/education development charge review https://www.scdsb.on.ca/about/capital planning/education development charges Should you wish to provide comments or have questions we invite you to submit them to: Brian Jeffs, Superintendent of Business and Facility Services (SCDSB) at bieffs(a)-scdsb.on.ca Peter Derochie, Associate Director of Education, Business and Finance (SMCDSB) at piderochie(a-)_smcdsb.on.ca Regards, Andrew Keuken, MCIP, RPP Manager of Planning, Enrolment and Community Use Simcoe County District School Board P: 705-734-6363 ext. 11513 akeuken(a)scdsb.on.ca Page 97 of 145 12.e) Andria Leigh, Director, Development Services, correspondence dated... EDUCATION DEVELOPMENT CHARGES Simeoe County NOTICE OF INFORMATION MEETING MONDAY, SEPTEMBER 10, 2018 @ 6:00 P.M. Simcoe County District School Board, Education Centre 1170 Highway 26, Midhurst, Ontario TAKE NOTICE that on September 10, 2018, the Simcoe County District School Board and the Simcoe Muskoka Catholic District School Board will hold a joint information meeting concerning their respective education development charges ("EDCs") proposals. The purpose of the meeting will be to update the Board of Trustees of each School Board on the proposed EDC by-laws. Any person who attends the meeting may make a representation to the Boards in respect of the by-laws. The Boards will also consider any written submissions. All interested parties are invited to attend the information meeting. The Boards would appreciate receiving written submissions one week prior to the Information Meeting, so that they may be distributed to Trustees prior to the meeting. Submissions and requests to address the Boards as a delegation should be submitted to: Brian Jeffs, Superintendent of Business and Facility And Peter Derochie, Associate Director of Education, Business Services and Finance Simcoe County District School Board Simcoe Muskoka Catholic District School Board 1170 Highway 26, Midhurst, Ontario, L9X 1N6 46 Alliance Boulevard, Barrie, Ontario UM 5K3 Tel: (705) 734-6363 Ext. 11259; Fax: (705) 728-2265 Tel: (705) 722-3555; Fax: (705) 722-6534 bjeffs@scdsb.on.ca pjderochie@smcdsb.on.ca Any comments or requests for further information regarding this matter may be directed to Brian Jeffs for the Simcoe County District School Board or Peter Derochie for the Simcoe Muskoka Catholic District School Board. Page 98 of 145 12.f) Report No. CS2018-21, Marie Brissette, Executive Assistant CAO/Spe... 'Township of Report Proud Heritage, Exciting Future Report No. To: Prepared by: CS2018-21 Council Marie Brissette, Corporate Services, Project Coordinator Meeting Date: Subject: Motion # September 26, 2018 Corporate Projects Status Update --August 2018 Roll #: R.M.S. File #: Recommendation(s): Requires Action For Information Only It is recommended: 1. That Report CS2018-21 be received. Background: As requested by Council and identified in Report CS] 2013-05, Township staff commenced reporting on Corporate Project Implementation in October 2013. This report provides Council with snapshot details of both capital project implementation as well as other projects of significance to the municipality. As identified at the June 22, 2016 meeting of Council, the structure has been reduced to show a one-year rolling report, with the history retained on the website within previous Corporate Projects Status Update reports. Attached as Appendix A is the August 2018 Corporate Project report. Analysis: Not applicable. Financial / Legal Implications / Risk Management: Not applicable. Corporate Services September 26, 2018 Report No CS2018-21 Page 1 of 39 Page 99 of 145 12.f) Report No. CS2018-21, Marie Brissette, Executive Assistant CAO/Spe... Policies/Legislation: Not applicable. Corporate Strategic Goals: Enhanced Communications and Customer Service Consultations: Senior Management Team Attachments: Appendix A: Corporate Project Tracking -- August 2018 Conclusion: That the update on corporate projects be received for information. Respectfully sub �E 1 Marie , CMO, Dipl. M.A., Dipl. M.M. Corporate Services, Project Coordinator SMT Approval / Comments: Corporate Services Report No CS2018-21 C.A.O. Approval / Comments: September 26, 2018 Page 2 of 39 Page 100 of 145 a�00 K vo Cc N ^L^ A0X" CL W, a 'o a O. 12.f) Report No. CS2018-21, Marie Brissette, Executive Assistant CAO/Spe... 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Page 137 of 145 CO 0) rM N 0 ep � N .A CSC �4 r Q W N T- N N 01 OD �U 0 0 -W z L 0 0 i- Q. 0 m V Cr 14.a) Announcements of Interest to the Public: Township of Oro-Medonte, ... T�u�nshi, of Proud HerittWe, Exciting Facture Thanksgiving Office Closure The Township of Oro-Medonte offices will be closed on Monday, October 8t" in recognition of Thanksgiving. The offices will re -open on Tuesday, October 9t" for regular business hours. We wish all residents and visitors a safe and happy long weekend. Page 138 of 145 15.a) Correspondence dated September 7, 2018 from Connie McDermot re: Sh... Connie M. McDermot September 7, 2018 The Mayor and Members of Council of The Township of Oro Medonte c/o Township Clerk Township of Oro Medonte Administrative Centre, 148 Line 7 South, Oro-Medonte, ON LOL 2EO Dear Mayor and Members of Council, 59 Maplewood Pky-, Oro-Medonte, ON L3V oK2 (705) 325-0500 conniemaybate@hotmail.com We have lived at 59 Maplewood Pky for 23 years. The land has been in our family since 1917. In all of the time that we have lived here, we have been able to enjoy our home and live peacefully alongside our neighbours. However, in the spring of 2018, two 5,500 square foot homes were erected on 150 feet of waterfront. The homes are exact replicas of one another and are located at 57A and 578 Maplewood Pky. Although the owners, at a public meeting, claimed that they were moving into the homes, they did not.. It has become apparent that the homes were built solely for the purposes of short term rentals through Air BNB. They have never been owner occupied. The links to the advertisements for both of the homes is as follows: Page 139 of 145 15.a) Correspondence dated September 7, 2018 from Connie McDermot re: Sh... https://www.airbnb.ca/rooms./23612697 As can be seen, these homes are advertised for 16+ occupants. They have 5 bathrooms and 8 bedrooms. They have been rented extensively for the entire summer, for 3 -day weekends and often for the entire week. We no longer wake up to the sound of loons on a quiet lake. Instead, we have non-stop yelling, laughing with boats and Seadoos madly spinning about. I have observed dangerous situations, including an incident where a Seadoo nearly hit a swimmer. I am sure that alcohol use is a part of all of this. The result is that we are afraid of swimming from our waterfront when the properties are occupied. This has resulted in a complete lack of peace and quiet whenever you open a window or step outside the door. The party atmosphere continues into the night well past midnight for many of these guests. We are forced to retreat into our home, with the windows closed and the air conditioner on. On many occasions, including two occasions on the Labour Day weekend, I had to go over to ask the guests to be quiet after midnight. Any attempts to ask the guests politely have failed. Remember that I am speaking of up to 32 plus people in full blown holiday mode. The issue is that the demographic that is being rented to is primarily young people between the ages of 20 to 30. They are there to party and to get their money's worth, $1,000 per night. They are not in the slightest aware that they are in a residential neighborhood or concerned about disturbing the neighbors, as they will be gone in a day or two. They are also unsupervised; no one is at the helm. Even hotel staff have to keep things under control. We are forced to call the police, without even the protection of a daytime noise control bylaw. The owners do not care about the noise, and their sleep remains undisturbed. It is no different from a bunch of teenagers partying while their parents are away, every single weekend. Now long do you think that those who pay the taxes that we pay to live here will put up with this? I spent this summer shut up in my home with the windows closed. I have tried to travel away from home as much as I can. I no longer want to live in my home! Some will sell and it may very well end up that the only buyers will be more unscrupulous short term landlords. Who in their right mind would buy a home next to an short term rental property? We are told that our property values for homes situated Page 02. Page 140 of 145 15.a) Correspondence dated September 7, 2018 from Connie McDermot re: Sh... next to such a property have dropped substantially, by as much as $250,000.. This will serve to erode the tax base for the township, which relies upon waterfront properties for a good portion of that. Moreover, entire communities may be destroyed by a continual everchanging stream of short-term rental guests. A sense of community will be non-existent. I note as well that the township should look at the burden that these properties put on municipal services. It puts a strain on septic systems, which are designed for an average family that might have lived in that property, not 16 houseguests or more. It also puts pressure on the community well and the general water table in the area. These owners have completed three homes in the Maplewood area, with a fourth under construction. Not one of these homes is owner occupied, notwithstanding undertakings given at township meetings. They are all intended to be short term rentals. The total number of guests when all are rented (4 houses @ approx. 16 guests per home) are an additional 64 people using waterfront septic systems and the community well. The average home, on the other hand, has a maximum of 5 or 6 inhabitants. We see up to 16 cars going up the shared Janeway on some weekends. I note that, apart from the short term rental properties that I have been speaking of, there is another short term rental owned by a different owner, three doors down from us. They are also responsible for a great deal of noise on their dock and while operating their boats. They appear to be intoxicated, operating the watercraft dangerously. They also use extremely foul language sometimes in front of children and blast their music which carries easily across the lake. Again, we are without the protection of a daytime noise control bylaw. This is an election year. I want to know what the mayor and council intend to do about this. 1, along with many other residents in this neighbourhood, look forward to a meaningful response to this rapidly increasing problem. Your very truly, Connie M. McDermot Page 141 of 145 C� Page o3 17.a) By -Law No. 2018-086, A By -Law to Authorize the Execution of an Agr... The Corporation of the Township of Oro-Medonte By -Law No. 2018-086 A By -Law to Authorize the Execution of an Agreement between the Township of Oro-Medonte and Moise loan Toader and Manuela lulia Toader to allow for Two Dwellings Whereas the Municipal Act, 2001,S.0. 2001, c.25, Section 224, as amended, states that it is the role of Council to ensure that administrative practices and procedures are in place to implement the decisions of Council; And Whereas the Council of The Corporation of the Township of Oro-Medonte deems it desirable to enter into an agreement dated September 26, 2018, for a 12 month period from the date of building permit issuance, with Moise loan Toader and Manuela lulia Toader to temporarily reside in the existing dwelling which will be demolished after the completion of the new dwelling at 424 Old Barrie Road East, PT LT 10 CON 8 ORO As in R01398975 Township of Oro-Medonte, being PIN 585370014, Township of Oro- Medonte; Now Therefore, the Council of the Township of Oro-Medonte hereby enacts as follows: 1. That, the Mayor and Clerk be authorized to execute the Agreement attached hereto as Schedule "A" and forming part of this By -Law; 2. That, this by-law shall take effect on the final passing thereof. By-law Read a First, Second, and Third time and Finally Passed this 2611 day of September, 2018. The Corporation of the Township of Oro-Medonte Mayor, H.S. Hughes Nk- I -XZ** Clerk, Karen Page 142 of 145 17.a) By -Law No. 2018-086: A By -Law to Authorize the Execution of an Agr... Schedule "A" to By-law No. 2018-086 for The Corporation of the Township of Oro-Medonte AGREEMENT In consideration of receiving a building permit from the Township of Oro-Medonte, We, Moise loan Toader and Manuela lulia Toader, of the Township of Oro-Medonte in the County of Simcoe, covenant and agree as follows: 1. That we are the registered owners of PT LT 10 CON 8 ORO As in R01398975 ORO- MEDONTE, being more particularly described as 424 Old Barrie Road East. 2. That we have applied to the Council of the Corporation of the Township of Oro-Medonte for permission to temporarily reside in our existing dwelling on the above-mentioned lands, at the same time as a new dwelling is under construction on those same lands, wherein such procedure is not provided for under the provisions of the Township of Oro-Medonte's Zoning By-law as amended. 3. That we hereby acknowledge that permission has been given by the Council of the Corporation of the Township of Oro-Medonte subject to the following provisions: a) That such permission is granted for a one year from permit issuance or until completion of the proposed new dwelling, whichever is the lesser period of time; and b) That on completion of the new dwelling, as evidenced by a Provisional Occupancy Certificate, the existing dwelling is to be demolished within one month to the satisfaction of the Township's Chief Building Official. 4. That certified funds in the amount of $20,000.00 be retained by the Corporation of the Township of Oro-Medonte until the above-mentioned conditions are fulfilled to the sole satisfaction of the Township. Ilk quhk� 10 a) Failure to comply with the aforementioned conditions will result in the Corporation of the Township of Oro-Medonte redeeming the certified funds at its sole discretion. 5. That we hereby agree to the terms and conditions set out above. 6. It is understood that failure to comply with the terms and conditions as set out herein, shall release and save harmless the Corporation of the Township of Oro-Medonte from pursuing such litigation, as may be necessary to secure compliance or conformity with any applicable Municipal By-law or provincial Regulation as may be provided for. 7. We hereby covenant and agree to indemnify and save harmless the Township of Oro- Medonte from all costs, claims, liability and actions which may result or arise from the issuance of the building permit or the entering into of this agreement. Date Owner: Moise loan Toader Mayor, H. S. Hughes Owner: Manuela lulia Toader Clerk, Karen Way Witness Page 143 of 145 17.b) By -Law No. 2018-091: Being a By -Law to Authorize the Issuance of t... The Corporation of The Township of Oro-Medonte By -Law No. 2018-091 Being a By -Law to Authorize the Issuance of the Certificate of Maintenance and Final Acceptance (Aboveground Services) for South Shore Isabella Estates Inc., Registered Plan 51 M-1015 Whereas Section 51, Subsection (26) of the Planning Act, R.S.O. 1990, Chapter P. 13, as amended, provides that municipalities may enter into agreements imposed as a condition to the approval of a plan of subdivision and such agreements may be registered against the land to which the subdivision plan applies; And Whereas Council for the Corporation of the Township of Oro-Medonte entered into an amended Subdivision Agreement with South Shore Isabella Estates Inc. in July 2013 to construct a residential development consisting of twenty two (22) lots on Merrington Avenue. And Whereas the Township received a request from the Developer's Engineer dated August 22, 2018 requesting the Township to end the maintenance period and issue the Certificate of Maintenance and Final Acceptance; And Whereas the Township's Manager, Development Engineering has provided a recommendation dated September 17, 2018 regarding the completion of the two-year maintenance period and issuance of the Certificate of Maintenance and Final Acceptance; And Whereas with the above recommendation the requirements of this Subdivision Agreement with respect to the aboveground works have now been met; Now Therefore the Council of the Corporation of the Township of Oro-Medonte hereby enacts as follows: That the Certificate of Maintenance and Final Acceptance (Aboveground Services) for South Shore Isabella Estates Inc., Registered Plan M-1015, may now be issued by the Township in compliance with the Subdivision Agreement between the Corporation of the Township of Oro-Medonte and South Shore Isabella Estates Inc. That this by-law be considered the "Certificate of Maintenance and Final Acceptance" required by the Subdivision Agreement to be issued effective September 26, 2018. That this By-law shall come into effect upon the date of passing hereof. By-law read a first, second and third time, and passed this 26th day of September, 2018. The Corporation of the Township of Oro-Medonte Mayor, H.S. Hughes Clerk, Karen Way Page 144 of 145 19.a) By -Law No. 2018-087: Being a by-law to confirm the proceedings of ... The Corporation of the Township of Oro-Medonte By -Law No. 2018-087 Being a By -Law to Confirm the Proceedings of the Council Meeting held on Wednesday, September 26, 2018 Whereas Section 5 of the Municipal Act, 2001, S.O. 2001, C. 25, as amended provides that the powers of the Municipal Council shall be exercised by By -Law, unless the municipality is specifically authorized to do otherwise; And Whereas The Council of The Corporation of the Township of Oro-Medonte deems it expedient that the proceedings at this Council Meeting be confirmed and adopted by By -Law; Now Therefore the Council of The Corporation of the Township of Oro-Medonte hereby enacts as follows: 1. That the actions of the Council at its Council Meeting held on Wednesday, September 26, 2018, and in respect to each Motion, Resolution and other actions passed and taken by the Council at its said Meeting is, except where prior approval of the Ontario Municipal Board is required, hereby adopted, ratified and confirmed. 2. That the Mayor and the proper Officials of the Township are hereby authorized and directed to do all things necessary to give effect to the said action or to obtain approvals where required and to execute all documents as may be necessary on behalf of the Council of the Corporation of the Township of Oro- Medonte. 3. That the Mayor/Chair and Clerk/Designate are hereby authorized and directed to execute and affix the corporate seal to all necessary documents. 4. And That this by-law shall come into force and take effect on the final passing thereof. IMLBy-Law Read a First, Second and Third time, and Passed this 26th day of September, 2018. W 111W The Corporation of the Township of Oro-Medonte Mayor, H.S. Hughes Clerk, Karen Way Page 145 of 145