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08 15 2018 Council Agenda The Township of Oro-Medonte Council Meeting Agenda Council Chambers Wednesday, August 15, 2018 9:00 a.m. - Closed Session 10:00 a.m. - Open Session Page 1. Call to Order - Moment of Reflection: 2. Adoption of Agenda: a) Motion to Adopt the Agenda. 3. Disclosure of Pecuniary Interest: 4. Closed Session Items: a) Motion to go In Closed Session. b) Motion to Rise and Report. c) Andria Leigh, Director, Development Services re: Litigation affecting the municipality (Short Term Rentals). d) Karen Way, Clerk re: Personal matters about an identifiable individual (Joint Compliance Audit Committee). 5. Minutes of Council and Committees: 6 - 25a) Minutes of Council meeting held on Wednesday, July 18, 2018. 6. Recognition of Achievements: None. 7. Public Meetings: None. 8. Deputations: 26 - 27 a) 10:00 a.m. Jim Partridge, Simcoe County Federation of Agriculture re: Lack of 911/Green Numbers on Vacant Properties. 28 - 46 b) 10:10 a.m. Eric Harkonen, Vetta Spa Inc. re: Vetta Nordic Spa Site Plan Design and Request Relief of the Site Plan Securities. Page 1 of 278 Council Meeting Agenda -August 15, 2018 47 - 64 c) 10:20 a.m. Henry and Reta Regelink re: Ontario Wildlife Damage Compensation Program, Ministry of Agriculture, Food and Rural Affairs (OMAFRA). 9. Presentations: 65 - 72 a) A/S/Sgt Blake Freure, Ontario Provincial Police, Barrie Detachment re: Second Quarter Statistic Update. 10. Identification From the Public of an Agenda Item of Interest: Provides an opportunity for members of the public to identify an agenda item which the public member may request be brought forward and considered earlier in the meeting. 11. Open Forum: The Open Forum provides an opportunity for the public to provide verbal comments to Council, in Open Session, on matters scheduled on the current agenda, and shall be conducted as follows: Open Forum shall last no longer than 20 minutes; Each speaker shall be required to identify the agenda item they are speaking to and provide their name and address, which may become part of the public record; A speaker shall be limited to 2 minutes per agenda item; No response shall be provided to any question posed during Open Forum; No discussion, debate or decisions will occur during Open Forum; Each speaker is permitted to speak only once per agenda item; A speaker may provide comment on one agenda item and then shall step aside to enable another to provide comment on an agenda item; No speaker shall speak to a second agenda item until other individuals have had an opportunity to speak once; Speakers providing comment on the same agenda item, shall be requested to limit their comments so as to provide additional information and not repeat the same information provided by a previous speaker; Comments made during Open Forum will not form part of the minutes of the meeting; The following matters will not be permitted during Open Forum: o Comments/complaints against Members of Council or Township staff; o Matters beyond the jurisdiction of Council or the Township; o Closed Session agenda items, including current or pending litigation, or Insurance claims and/or pending claims by or against the Township; o Comments with respect to Minutes of Council and Committees; Page 2 of 278 Council Meeting Agenda -August 15, 2018 o Comments that are contrary to the Municipal Freedom of Information and Protection of Privacy Act; o Comments with respect to any applications which have proceeded through a Public Meeting in accordance with the Planning Act, with the exception of comment related to a recommendation contained within the Staff Report. The Chair may conclude Open Forum prior to the 20 minute maximum time limit, for non-compliance with the Open Forum parameters, Conduct of Members of the Public, or any other reason. 12. Reports of Municipal Officers: 73 - 105 a) Report No. DS2018-64, Catherine McLean, Planner re: Minor Variance Application 2018-A-26 by Alaine Faris, 3569 Line 12 North \[deferred at July 19, 2018 Development Services Committee meeting\]. 106 - 110 b) Report No. DS2018-76, Andria Leigh, Director, Development Services re: Source Water Protection Appointment of Risk Management Officer/Inspector for Risk Management Service \[Refer to Item 17a)\]. 111 - 123 c) Report No. DS2018-78, Derek Witlib, Manager, Planning Services re: Development Agreement for Emergency Access David & Sheila Saunders, 1435 15/16 Side Road East \[Refer to Item 17c)\]. 124 - 138 d) Mark DesLauriers, Chief Financial Officer/Treasurer, correspondence dated July 31, 2018 from Gerald Norman, Dooley Lucenti LLP re: McGill Sale to Simpson/Penner, Con 4, Part Lot 12 (Line 3), Oro-Medonte, Lot 12, Concession 4, Tile Drainage Loan Apportionment of Rate Confirmation, Section 12(3) Tile Drainage Act. 139 - 149 e) Report No. FI2018-17, Mark DesLauriers, Chief Financial Officer/Treasurer re: Financial Executive Summary Report Q2 2018. 150 - 190 f) Report No. CS2018-18, Marie Brissette, Executive Assistant CAO/Special Projects Coordinator re: Corporate Projects Status Update July 2018. 191 - 194 g) Report No. CS2018-20, Karen Way, Clerk re: Election Implementation Update. 13. Reports of Members of Council: a) Updates from Council Representatives County of Simcoe and Township Partners and Agencies. on the activities o Agencies. 195 - 203 b) Councillor Hall re: Noise By-Law No. 2012-167 (Office Consolidation). Page 3 of 278 Council Meeting Agenda -August 15, 2018 204 c) Councillor Hall re: Requirement of Measureable Tools/Items for By-Law No. 2018-045 Off-Road Vehicles By-law Trial. 14. Consent Agenda: 205 a) Announcements of Interest to the Public: 1. Township of Oro-Medonte, Administration Centre Closure Notice, Monday, September 3, 2018, Labour Day. 206 - 233 b) Minutes of Sustainable Severn Sound, Sustainability Committee meetings held on April 5, May 3 and June 14, 2018. Staff Recommendation: Receive for Information Only. 234 - 240 c) Minutes of Lake Simcoe Region Conservation Authority meeting held on Friday, June 22, 2018. Staff Recommendation: Receive for Information Only. 241 - 242 d) Correspondence dated June 29, 2018 from Township of Centre Wellington re: Province-Wide Moratorium on Commercial Water Bottling. Staff Recommendation: Receive for Information Only. 243 e) Correspondence dated July 7, 2018 from Sheila Craig, President, Craighurst Women's Institute re: ATV Use of Township Roads. Staff Recommendation: Receive for Information Only. 244 f) Correspondence dated July 11, 2018 from Pat Campbell, President & CEO, Orillia Soldiers' Memorial Hospital re: Provincial Funding Formula Impacting Medium-Sized Hospitals and Patient Services. Staff Recommendation: Receive for Information Only. 245 g) Correspondence dated July 16, 2018 from Ellen Blaubergs, Board Member, 2018 Heritage Day Silent Auction Coordinator, Coldwater Canadiana Heritage Museum - Heritage Day Silent Auction Donation. Staff Recommendation: Receive for Information Only. 15. Communications/Petitions: 246 - 257 a) Correspondence dated August 5, 2018 from Bryn and Kim Pressnail re: Short-Term Rentals in Residential Neighbourhoods (Airbnb). 258 - 259 b) Petition correspondence received August 8, 2018 from LeeAnn Baker re: Tethering of Dogs. 16. Notice of Motions: None. 17. By-Laws: 260 a) By-Law No. 2018-076: A By-law to Appoint a Risk Management Official and Risk Management Inspector(s) for the purposes of the Clean Water Act, 2006 and to Repeal By-law 2015-113. Page 4 of 278 Council Meeting Agenda -August 15, 2018 261 - 270 b) By-Law No. 2018-077: A By-law to Establish and Appoint a Joint Compliance Audit Committee. 271 - 277 c) By-Law No. 2018-079: A By-law to Authorize the Execution of a Development Agreement between The Corporation of the Township of Oro- Medonte and David Saunders and Sheila Saunders described as lands as follows: PT LT 16 CON 11 ORO BEING PTS 2 & 6 51R39524; SUBJECT TO AN EASEMENT IN GROSS OVER PT 6 51R39524 AS IN SC1211575; TOWNSHIP OF ORO-MEDONTE As in SC1501503, being PIN 585470154. 18. Closed Session Items (Unfinished Items): 19. Confirmation By-Law: 278 a) By-Law No. 2018-078: Being a by-law to confirm the proceedings of the Council meeting held on Wednesday, August 15, 2018. 20. Questions from the Public Clarifying an Agenda Item: Questions from the Public Clarifying an Agenda Item provides an opportunity for the members of the public to seek clarification with respect to the decision which was made on an agenda item, the meaning of the decision and the next steps as a result of the decision. Questions from the Public Clarifying an Agenda Item shall last no longer than 10 minutes; Responses provided to questions posed during Questions from the Public Clarifying an Agenda Item shall be included within the 10 minute maximum time limit; Each speaker shall be required to identify the agenda item they are seeking clarification on and provide their name and address, which may become part of the public record; A speaker shall be limited to 1 minute per question; A speaker may pose a question and then shall step aside to enable another to pose a question; The Chair may conclude Questions from the Public Clarifying an Agenda Item prior to the 10 minute maximum time limit, for non- compliance with the above parameters, Conduct of Members of the Public, or any other reason. 21. Adjournment: a) Motion to Adjourn. Page 5 of 278 5.a) Minutes of Council meeting held on Wednesday, July 18, 2018. Page 6 of 278 5.a) Minutes of Council meeting held on Wednesday, July 18, 2018. Page 7 of 278 5.a) Minutes of Council meeting held on Wednesday, July 18, 2018. Page 8 of 278 5.a) Minutes of Council meeting held on Wednesday, July 18, 2018. Page 9 of 278 5.a) Minutes of Council meeting held on Wednesday, July 18, 2018. Page 10 of 278 5.a) Minutes of Council meeting held on Wednesday, July 18, 2018. Page 11 of 278 5.a) Minutes of Council meeting held on Wednesday, July 18, 2018. Page 12 of 278 5.a) Minutes of Council meeting held on Wednesday, July 18, 2018. Page 13 of 278 5.a) Minutes of Council meeting held on Wednesday, July 18, 2018. Page 14 of 278 5.a) Minutes of Council meeting held on Wednesday, July 18, 2018. Page 15 of 278 5.a) Minutes of Council meeting held on Wednesday, July 18, 2018. Page 16 of 278 5.a) Minutes of Council meeting held on Wednesday, July 18, 2018. Page 17 of 278 5.a) Minutes of Council meeting held on Wednesday, July 18, 2018. Page 18 of 278 5.a) Minutes of Council meeting held on Wednesday, July 18, 2018. Page 19 of 278 5.a) Minutes of Council meeting held on Wednesday, July 18, 2018. Page 20 of 278 5.a) Minutes of Council meeting held on Wednesday, July 18, 2018. Page 21 of 278 5.a) Minutes of Council meeting held on Wednesday, July 18, 2018. Page 22 of 278 5.a) Minutes of Council meeting held on Wednesday, July 18, 2018. Page 23 of 278 5.a) Minutes of Council meeting held on Wednesday, July 18, 2018. Page 24 of 278 5.a) Minutes of Council meeting held on Wednesday, July 18, 2018. Page 25 of 278 8.a) 10:00 a.m. Jim Partridge, Simcoe County Federation of Agriculture r... Page 26 of 278 8.a) 10:00 a.m. Jim Partridge, Simcoe County Federation of Agriculture r... Page 27 of 278 8.b) 10:10 a.m. Eric Harkonen, Vetta Spa Inc. re: Vetta Nordic Spa Site ... Request forDeputationBeforeCouncil/Committee written or electronic submissions and background information for consideration by Council/ Any Committee must be submitted to the Clerkby 9:00 a.m. 7 calendar days priortothe preferred meeting. Electronic submissions shouldbe submitted in Microsoft PowerPoint/Microsoft Word format. Bvhvtu26-3129 Preferred Meetingand Date: I am requesting deputation to speak: a)on m y own behalf; or b)on behalf of a group/organization; please state name below. By stating the group/organization name below, youconfirm that you are duly authorized to act on behalf of the identifiedgroup/organization and that the group/organization hereby gives its approvalfor you to act on this matter. WfuubTqbJod/ I would like to use: projectorlaptop Name(s) of Speaker(s) Adeputationwishing to appear before Council/Committee shall be limited to no more than two (2) speakers with a total speaking time of not more than ten (10) minutes. FsjdIbslpofo Name:Name:____________________________________ Have you presented a deputation previously on this matter?Yes No Subject of Presentation Please describe below, the subject matter of the requested presentationin sufficient detail, to provide the Townshipa means to determine its content and to assess its relative priority to otherrequests for presentation.Weight will be given to those requests that provide more detailed descriptions of the content of the presentation, particularly defining how the subject matter aligns with Council’s Mandate. Present the site plan design for Vetta Nordic Spa and request for relief of the site plan securities required by the Township. Please identify the type of action you are seeking of Council/Committee on this issue. No Action, e.g., an awareness of topic or organization. To Request Action.Please describein detail. ________________________________________________________________________________ If you are requestingaction, have you been in contact with a staff member to seek a resolutionwith regard to this matter?Yes No EpoobIfxjuu-BoezLbsbjtlbljt If yes, who were you in contact with? ___________________________________________________ Page 28 of 278 8.b) 10:10 a.m. Eric Harkonen, Vetta Spa Inc. re: Vetta Nordic Spa Site ... -2- Reason why this presentation is important to Council and to the municipality: Vetta Nordic Spa will the first of the kind to Oro-Medonte (and Simcoe County). A Tourism Asset Mapping (TAMS) study was done for the area and six opportunities were identified to improve tourism with one of which being Health & Wellness Resorts. As noted in the research, “Scandinavian saunas continue to be popular among Canadian users. Given the Township of Oro-Medonte reliance on outdoor recreation the addition of a Nordic-style spa would be an ideal complement to the Tourism Attractions”. Vetta brings jobs, tourism, tax revenue, and business opportunities to the area. We request relief on the site plan securities in the most critical time in the business/project life. Details of the requested relief to be sent in a letter and presented to council. Bvhvtu26-3129 Date of Request: FsjdIbslpofo Name of Requestor: 4:MpzbmjtuDpvsu-Cbssjf-PO Address: 816.331.1499 Telephone:Fax: fsjd/ibslpofoAwfuubtqb/dpn Email: Note:Additional material may be circulated / presented at the time of the deputation.If you intend to include handouts or a presentation using electronic devices, any material will be attached to the public agenda. Please bring fifteen (15) hard copies of any additional material. It is the responsibility of the presenter to ensure that they have received consent for any third party information. st Scheduling will be at the discretion of the Clerk, and will be confirmedno later than the 1business day of the week of the meeting. There are no guarantees that by requesting a certain date(s) your deputationwill be accepted, as prior commitments may make it necessary to schedule an alternate date suggested by the Clerk. Please email your request to deputation@oro-medonte.ca The Clerk’s Office will confirm receipt of the request, however if you do not receive a return email, please contact the Clerk’s Office 5 days after the request is submitted. Personal information on this form is collected under the legal authority of the Municipal Act, S.O. 2001, c.25 as amended. The information is collected and maintained for the purpose of creating a record that is available to the general public pursuant to Section 27 of the Municipal Freedom of Information and Protection of Privacy Act. Questions about this collection should be directed to the Clerk’s Office,The Corporation of the Township of Oro-Medonte, 148 Line 7 South, Oro-Medonte, Ontario, L0L 2E0. 10/2016 Page 29 of 278 8.b) 10:10 a.m. Eric Harkonen, Vetta Spa Inc. re: Vetta Nordic Spa Site ... Page 30 of 278 8.b) 10:10 a.m. Eric Harkonen, Vetta Spa Inc. re: Vetta Nordic Spa Site ... Page 31 of 278 8.b) 10:10 a.m. Eric Harkonen, Vetta Spa Inc. re: Vetta Nordic Spa Site ... Page 32 of 278 8.b) 10:10 a.m. Eric Harkonen, Vetta Spa Inc. re: Vetta Nordic Spa Site ... STEFAN BOLLIGER ASSOCIATES LTD. 58 Morrow Road Barrie, ON, L4N 3V8 705 737-2142 LANDSCAPE COST ESTIMATE Site Plan Application Works Date:30/07/2018 Project Name:Vettä Spa: Horseshoe Valley, ON 1.0 LANDSCAPE SITE WORKS 1.1Site Work 1.1.1 Removal and GradingLump Sum$5,000.00$5,000.00 1.1.2 Topsoil and Placement500m³$75.00$37,500.00 1.1.3 Sodding1000m²$6.00$6,000.00 Sub-Total: $48,500.00 2.0 STORMWATER POND WORKS 2.1Stormwater Pond Works 2.1.1 FACW Wetland Seed Mix2520m²$3.00$7,560.00 2.1.2 Simcoe County Seed Mix810m²$3.00$2,430.00 Sub-Total: $9,990.00 SUB-TOTAL: $58,490.00 10% CONTINGENCY: $5,849.00 SUB-TOTAL:$64,339.00 13% HST:$8,364.07 TOTAL ESTIMATED COST:$72,703.07 Page 33 of 278 8.b) 10:10 a.m. Eric Harkonen, Vetta Spa Inc. re: Vetta Nordic Spa Site ... Page 34 of 278 8.b) 10:10 a.m. Eric Harkonen, Vetta Spa Inc. re: Vetta Nordic Spa Site ... Page 35 of 278 8.b) 10:10 a.m. Eric Harkonen, Vetta Spa Inc. re: Vetta Nordic Spa Site ... Page 36 of 278 8.b) 10:10 a.m. Eric Harkonen, Vetta Spa Inc. re: Vetta Nordic Spa Site ... Page 37 of 278 8.b) 10:10 a.m. Eric Harkonen, Vetta Spa Inc. re: Vetta Nordic Spa Site ... Page 38 of 278 8.b) 10:10 a.m. Eric Harkonen, Vetta Spa Inc. re: Vetta Nordic Spa Site ... Page 39 of 278 8.b) 10:10 a.m. Eric Harkonen, Vetta Spa Inc. re: Vetta Nordic Spa Site ... Page 40 of 278 8.b) 10:10 a.m. Eric Harkonen, Vetta Spa Inc. re: Vetta Nordic Spa Site ... Page 41 of 278 8.b) 10:10 a.m. Eric Harkonen, Vetta Spa Inc. re: Vetta Nordic Spa Site ... Page 42 of 278 8.b) 10:10 a.m. Eric Harkonen, Vetta Spa Inc. re: Vetta Nordic Spa Site ... Page 43 of 278 8.b) 10:10 a.m. Eric Harkonen, Vetta Spa Inc. re: Vetta Nordic Spa Site ... Page 44 of 278 8.b) 10:10 a.m. Eric Harkonen, Vetta Spa Inc. re: Vetta Nordic Spa Site ... Page 45 of 278 8.b) 10:10 a.m. Eric Harkonen, Vetta Spa Inc. re: Vetta Nordic Spa Site ... Page 46 of 278 8.c) 10:20 a.m. Henry and Reta Regelink re: Ontario Wildlife Damage Comp... Page 47 of 278 8.c) 10:20 a.m. Henry and Reta Regelink re: Ontario Wildlife Damage Comp... Page 48 of 278 8.c) 10:20 a.m. Henry and Reta Regelink re: Ontario Wildlife Damage Comp... *This presentation contains graphic content and may be upsetting to some. August 2018 Big Curve Acres Farm Henry & Reta Regelink Page 49 of 278 8.c) 10:20 a.m. Henry and Reta Regelink re: Ontario Wildlife Damage Comp... Page 50 of 278 8.c) 10:20 a.m. Henry and Reta Regelink re: Ontario Wildlife Damage Comp... We are victims of numerous predator kills.No action or response from the MNR to come to our location.We have exhausted our resources.Animals are our passion and livelihood, we cannot continue loosing them to predators.Our voice alone is not enough, we need support from the Municipality to be heard by the MNR. Page 51 of 278 8.c) 10:20 a.m. Henry and Reta Regelink re: Ontario Wildlife Damage Comp... MISSING WITHOUT A TRACE 7 Fawns3 Mature Deer 10 Total Plus Numerous Rabbits, Chickens and Ducks KILLED 7 Mature Deer 2 Fawns1 Baby Llama1 Small Horse1 Mature Goat1 Large Lamb 13 Total Page 52 of 278 8.c) 10:20 a.m. Henry and Reta Regelink re: Ontario Wildlife Damage Comp... Page 53 of 278 8.c) 10:20 a.m. Henry and Reta Regelink re: Ontario Wildlife Damage Comp... Page 54 of 278 8.c) 10:20 a.m. Henry and Reta Regelink re: Ontario Wildlife Damage Comp... Page 55 of 278 8.c) 10:20 a.m. Henry and Reta Regelink re: Ontario Wildlife Damage Comp... Page 56 of 278 8.c) 10:20 a.m. Henry and Reta Regelink re: Ontario Wildlife Damage Comp... Page 57 of 278 8.c) 10:20 a.m. Henry and Reta Regelink re: Ontario Wildlife Damage Comp... (within 7 Discovery of animal victim (carcass)Notify Township Investigator (TI)TI site visit, pictures and application form submission to Township Submission to OMAFRA via Township days of initial kill) A.B.C.D. Page 58 of 278 8.c) 10:20 a.m. Henry and Reta Regelink re: Ontario Wildlife Damage Comp... If animal is taken without a trace and no evidence is left, a claim cannot be initiatedOMAFRA has is unable to provide fair, consistent, equitable and transparent compensation, despite this being their goal and our numerous requests. 1.2. Page 59 of 278 8.c) 10:20 a.m. Henry and Reta Regelink re: Ontario Wildlife Damage Comp... Page 60 of 278 8.c) 10:20 a.m. Henry and Reta Regelink re: Ontario Wildlife Damage Comp... Page 61 of 278 8.c) 10:20 a.m. Henry and Reta Regelink re: Ontario Wildlife Damage Comp... Page 62 of 278 8.c) 10:20 a.m. Henry and Reta Regelink re: Ontario Wildlife Damage Comp... Page 63 of 278 8.c) 10:20 a.m. Henry and Reta Regelink re: Ontario Wildlife Damage Comp... Page 64 of 278 9.a) A/S/Sgt Blake Freure, Ontario Provincial Police, Barrie Detachment ... Page 65 of 278 9.a) A/S/Sgt Blake Freure, Ontario Provincial Police, Barrie Detachment ... Page 66 of 278 9.a) A/S/Sgt Blake Freure, Ontario Provincial Police, Barrie Detachment ... Page 67 of 278 9.a) A/S/Sgt Blake Freure, Ontario Provincial Police, Barrie Detachment ... Page 68 of 278 9.a) A/S/Sgt Blake Freure, Ontario Provincial Police, Barrie Detachment ... Page 69 of 278 9.a) A/S/Sgt Blake Freure, Ontario Provincial Police, Barrie Detachment ... Page 70 of 278 9.a) A/S/Sgt Blake Freure, Ontario Provincial Police, Barrie Detachment ... Page 71 of 278 9.a) A/S/Sgt Blake Freure, Ontario Provincial Police, Barrie Detachment ... Page 72 of 278 12.a) Report No. DS2018-64, Catherine McLean, Planner re: Minor Variance... Page 73 of 278 12.a) Report No. DS2018-64, Catherine McLean, Planner re: Minor Variance... Page 74 of 278 12.a) Report No. DS2018-64, Catherine McLean, Planner re: Minor Variance... Page 75 of 278 12.a) Report No. DS2018-64, Catherine McLean, Planner re: Minor Variance... Page 76 of 278 12.a) Report No. DS2018-64, Catherine McLean, Planner re: Minor Variance... Page 77 of 278 12.a) Report No. DS2018-64, Catherine McLean, Planner re: Minor Variance... Page 78 of 278 12.a) Report No. DS2018-64, Catherine McLean, Planner re: Minor Variance... Page 79 of 278 12.a) Report No. DS2018-64, Catherine McLean, Planner re: Minor Variance... Page 80 of 278 12.a) Report No. DS2018-64, Catherine McLean, Planner re: Minor Variance... Page 81 of 278 12.a) Report No. DS2018-64, Catherine McLean, Planner re: Minor Variance... Page 82 of 278 12.a) Report No. DS2018-64, Catherine McLean, Planner re: Minor Variance... Page 83 of 278 12.a) Report No. DS2018-64, Catherine McLean, Planner re: Minor Variance... Page 84 of 278 12.a) Report No. DS2018-64, Catherine McLean, Planner re: Minor Variance... Page 85 of 278 12.a) Report No. DS2018-64, Catherine McLean, Planner re: Minor Variance... Page 86 of 278 12.a) Report No. DS2018-64, Catherine McLean, Planner re: Minor Variance... Page 87 of 278 12.a) Report No. DS2018-64, Catherine McLean, Planner re: Minor Variance... Page 88 of 278 12.a) Report No. DS2018-64, Catherine McLean, Planner re: Minor Variance... CƩƚƒʹ McCartney, Garry {ĻƓƷʹ Wednesday, June 13, 2018 10:18 PM ƚʹ Falconi, Teresa <tfalconi@oro-medonte.ca> /ĭʹ Saunders, David <dsaunders@oro-medonte.ca>; Quattrociocchi, Andrew <aquattrociocchi@oro- medonte.ca> {ǒĬƆĻĭƷʹ RE: Notice of Public Hearing - Development Services Committee Meeting, July 19th, 2018 (2018-A-26) Faris Building Department has no comments at this time. ! ! ! Garry McCartney! Chief Building Official! Township of Oro-Medonte! Page 89 of 278 12.a) Report No. DS2018-64, Catherine McLean, Planner re: Minor Variance... CƩƚƒʹ Saunders, David {ĻƓƷʹ Wednesday, June 13, 2018 1:48 PM ƚʹ Falconi, Teresa <tfalconi@oro-medonte.ca> /ĭʹ Witlib, Derek <dwitlib@oro-medonte.ca>; Karaiskakis, Andy <aKaraiskakis@oro-medonte.ca>; Musso-Garcia, Karla <kmussogarcia@oro-medonte.ca>; Metras, Justin <jmetras@oro-medonte.ca>; McCartney, Garry <gmccartney@oro-medonte.ca> {ǒĬƆĻĭƷʹ RE: Notice of Public Hearing - Development Services Committee Meeting, July 19th, 2018 (2018-A-26) Faris Teresa Development Engineering has No Objection to this Application. It should be noted that an Engineered Lot Grading (ELG) Plan may be required at the time of Building Permit Application. Regards ! ! ! David Saunders! Manager, Development Engineering! Township of Oro-Medonte! Page 90 of 278 12.a) Report No. DS2018-64, Catherine McLean, Planner re: Minor Variance... CƩƚƒʹ Metras, Justin {ĻƓƷʹ Wednesday, June 13, 2018 3:11 PM ƚʹ Falconi, Teresa <tfalconi@oro-medonte.ca> {ǒĬƆĻĭƷʹ RE: Notice of Public Hearing - Development Services Committee Meeting, July 19th, 2018 (2018-A-26) Faris Teresa Operations has no objections nor concerns with this application. The applicant should be made aware of the requirement to obtain an entrance permit. Justin ! ! ! Justin Metras! Manager, Infrastructure and Capital Projects! Township of Oro-Medonte! Page 91 of 278 12.a) Report No. DS2018-64, Catherine McLean, Planner re: Minor Variance... ! ! June 13, 2018 Mr. Andy Karaiskakis Secretary-Treasurer Committee of Adjustment 148 Line 7 South Township of Oro-Medonte L0L 2E0 Dear Mr. Karaiskakis: MINOR VARIANCE APPLICATION A-26-2018 ALAINE FARIS 3569 LINE 12 NORTH TOWNSHIP OF ORO-MEDONTE Thank you for circulating a copy of the Minor Variance Application and supporting information for the above-noted property to this office. The applicant is seeking relief from the minimum required setback from an Environmental Protection (EP) Zone in order to construct a single detached dwelling. Planning staff have no objection to the proposed Minor Variance Application. Should you require additional information, please do not hesitate to contact the undersigned. Yours truly, Holly Spacek, MCIP, RPP Senior Planner ! ! ! Page 92 of 278 12.a) Report No. DS2018-64, Catherine McLean, Planner re: Minor Variance... CƩƚƒʹ Alaine Faris <alainev21@hotmail.com> {ĻƓƷʹ Tuesday, July 17, 2018 9:30 AM ƚʹ McLean, Catherine <cmclean@oro-medonte.ca> {ǒĬƆĻĭƷʹ Re: Minor Variance 2018-A-26 (Faris) Good morning Catherine, Thanks for the information.I will take the deferral at this time.I am a little frustrated and confused as to why this is just coming up now.I have been into the county office and this is the first time I have heard of this new provincial standards/policy. Page 93 of 278 12.a) Report No. DS2018-64, Catherine McLean, Planner re: Minor Variance... Page 94 of 278 12.a) Report No. DS2018-64, Catherine McLean, Planner re: Minor Variance... Page 95 of 278 12.a) Report No. DS2018-64, Catherine McLean, Planner re: Minor Variance... Page 96 of 278 12.a) Report No. DS2018-64, Catherine McLean, Planner re: Minor Variance... Page 97 of 278 12.a) Report No. DS2018-64, Catherine McLean, Planner re: Minor Variance... Page 98 of 278 12.a) Report No. DS2018-64, Catherine McLean, Planner re: Minor Variance... Page 99 of 278 12.a) Report No. DS2018-64, Catherine McLean, Planner re: Minor Variance... Page 100 of 278 12.a) Report No. DS2018-64, Catherine McLean, Planner re: Minor Variance... Page 101 of 278 12.a) Report No. DS2018-64, Catherine McLean, Planner re: Minor Variance... Page 102 of 278 12.a) Report No. DS2018-64, Catherine McLean, Planner re: Minor Variance... 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Page 123 of 278 12.d) Mark DesLauriers, Chief Financial Officer/Treasurer, correspondenc... Page 124 of 278 12.d) Mark DesLauriers, Chief Financial Officer/Treasurer, correspondenc... Page 125 of 278 12.d) Mark DesLauriers, Chief Financial Officer/Treasurer, correspondenc... Page 126 of 278 12.d) Mark DesLauriers, Chief Financial Officer/Treasurer, correspondenc... Page 127 of 278 12.d) Mark DesLauriers, Chief Financial Officer/Treasurer, correspondenc... Page 128 of 278 12.d) Mark DesLauriers, Chief Financial Officer/Treasurer, correspondenc... Page 129 of 278 12.d) Mark DesLauriers, Chief Financial Officer/Treasurer, correspondenc... Page 130 of 278 12.d) Mark DesLauriers, Chief Financial Officer/Treasurer, correspondenc... Page 131 of 278 12.d) Mark DesLauriers, Chief Financial Officer/Treasurer, correspondenc... Page 132 of 278 12.d) Mark DesLauriers, Chief Financial Officer/Treasurer, correspondenc... 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Page 143 of 278 12.e) Report No. FI2018-17, Mark DesLauriers, Chief Financial Officer/Tr... Page 144 of 278 12.e) Report No. FI2018-17, Mark DesLauriers, Chief Financial Officer/Tr... Page 145 of 278 12.e) Report No. FI2018-17, Mark DesLauriers, Chief Financial Officer/Tr... Page 146 of 278 12.e) Report No. FI2018-17, Mark DesLauriers, Chief Financial Officer/Tr... Page 147 of 278 12.e) Report No. FI2018-17, Mark DesLauriers, Chief Financial Officer/Tr... Page 148 of 278 12.e) Report No. FI2018-17, Mark DesLauriers, Chief Financial Officer/Tr... Page 149 of 278 12.f) Report No. CS2018-18, Marie Brissette, Executive Assistant CAO/Spe... Page 150 of 278 12.f) Report No. CS2018-18, Marie Brissette, Executive Assistant CAO/Spe... Page 151 of 278 12.f) Report No. CS2018-18, Marie Brissette, Executive Assistant CAO/Spe... Page 152 of 278 12.f) Report No. CS2018-18, Marie Brissette, Executive Assistant CAO/Spe... 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Page 193 of 278 12.g) Report No. CS2018-20, Karen Way, Clerk re: Election Implementation... Page 194 of 278 13.b) Councillor Hall re: Noise By-Law No. 2012-167 (Office Consolidatio... Page 195 of 278 13.b) Councillor Hall re: Noise By-Law No. 2012-167 (Office Consolidatio... Page 196 of 278 13.b) Councillor Hall re: Noise By-Law No. 2012-167 (Office Consolidatio... Page 197 of 278 13.b) Councillor Hall re: Noise By-Law No. 2012-167 (Office Consolidatio... Page 198 of 278 13.b) Councillor Hall re: Noise By-Law No. 2012-167 (Office Consolidatio... Page 199 of 278 13.b) Councillor Hall re: Noise By-Law No. 2012-167 (Office Consolidatio... Page 200 of 278 13.b) Councillor Hall re: Noise By-Law No. 2012-167 (Office Consolidatio... Page 201 of 278 13.b) Councillor Hall re: Noise By-Law No. 2012-167 (Office Consolidatio... Page 202 of 278 13.b) Councillor Hall re: Noise By-Law No. 2012-167 (Office Consolidatio... Page 203 of 278 13.c) Councillor Hall re: Requirement of Measureable Tools/Items for By-... Page 204 of 278 14.a) Announcements of Interest to the Public: Township of Oro-Medonte, ... Labour Day Holiday Office Closure Page 205 of 278 14.b) Minutes of Sustainable Severn Sound, Sustainability Committee meet... Sustainability Committee Approved Minutes Date Thursday, April 5, 2018 Time 10am-12pm Location Development Corporation), 105 Fourth Street, Midland Attendance Councillor Barbara Coutanche, Township of Oro-Medonte Councillor Mike Lauder, Town of Penentanguishene Councillor Jack Contin, Town of Midland Councillor Ron Stevens, Township of Severn Councillor Jonathan Main, Town of Midland Deputy Mayor Anita Dubeau, Town of Penetanguishene Michelle Hudolin, Wetlands and Habitat Biologist, Severn Sound Environmental Association Morgan Levison, Public Health Promotor, Simcoe Muskoka District Health Unit Tracy Roxborough, Sustainability Coordinator, Sustainable Severn Sound Victoria Ervick, Climate Change Action Plan Coordinator, Sustainable Severn Sound Regrets Aisha Chiandet, Water Scientist, Severn Sound Environmental Association Andrea Betty, Director of Planning and Community Development, Town of Penentanguishene Chris McLaughlin, General Manager, NSCFDC Brenda Armstrong, Program Manager, Environmental Health, Simcoe Muskoka District Health Unit Deputy Mayor Steffen Walma, Township of Tiny, County of Simcoe representative Councillor Cate Root, Township of Tay Doug Luker, CAO, Township of Tiny (Chairperson) Gail Marchildon, Office Manager, Severn Sound Environmental Association Jennifer Schnier, Communications and Economic Development Officer, Township of Georgian Bay Julie Cayley, General Manager, Severn Sound Environmental Association Nick Popovich, Director of Development Services, Township of Georgian Bay 1.0 Approval of Agenda Discussion: T. Roxborough requested any additions or changes to the agenda. With no other additions, T. Roxborough requested a motion to approve the agenda. Moved by R. Stevens, seconded by A. Dubeau. Carried. 2.0 Approval of Minutes from the 8-Mar-2018 SC Meeting Discussion: The 8-Mar-2018 draft minutes were sent to the SC committee on 15-Mar-2018, with SSS receiving no requests for corrections or comments. T. Roxborough requested, any other comments or corrections, and receiving none, requested a motion to approve the 8-Mar-2018 minutes. Moved by M. Hudolin, seconded by R. Stevens. Carried. SC Approved Minutes, 5-April-2018 (as approved 3-May2018) Sustainable Severn Sound (SSS) | 105 Fourth Street, P.O. Box 8, Midland, ON | L4R 4K6 | 705.526.1371 x.112 Page 206 of 278 14.b) Minutes of Sustainable Severn Sound, Sustainability Committee meet... 3.0 2017-2018 SSS Work Plan Items: 3.1. Sustainability Bulletin Discussion: T. Roxborough waiting to formalize dates/times for film series, bulletin will be sent out by end of week incl. information on Film Series, Climate Change by-law DYK as requested at last SC meeting, and additional funding opportunities (Greening your school grounds, FCM Climate Change staff grants, Tree Canada). Discussion re: Emerald Ash Borer program/funding. #BeAClimateChanger survey remains open as part of Earth Week. Action Items: T. Roxborough to send bulletin by end of week. https://www.sustainablesevernsound.ca/news-article.php?id=31 3.2 Reports to Council Discussion: Update on Partners for Climate Protection (PCP) membership and Letters of Understanding with SSS. Tiny, Tay and Penetanguishene (resolutions and letters have been received), Severn received report & resolution approval on 4-Apr-2018, T. Roxborough to follow up with Severn. T. Roxborough to set up meeting with B. Coutanche to discuss next steps for Oro-Medonte. T. Roxborough has been working with A. Campbell (Town of Midland). FCM re- wrote resolution to meet the needs of our smaller municipalities and address concerns from . M. Lauder questioned whether or not the modified resolution changes the original resolution that Penetanguishene/Tiny/Tay have already approved T. Roxborough to relook into this matter, but do not foresee any issues. SSS submitting a second report to Town of Midland in May. Action Items: T. Roxborough to follow-up with Severn, Oro-Medonte. 3.3 Pollinator Activities Discussion: Grow Wild Grant status, SSS received a confirmation that we did not receive funding. Given direction to carefully review criteria for future applications - activities rather than education surrounding pollinating habitats. SSS is meeting with Tay th Township/Hydro One/Pollinator Partnerships on April 30 to discuss ROW/Energy Corridors pollinator habitats, with the goal to develop a project outline to submit to Hydro One for their support. M. Hudolin offered SSEA to review planting list for invasive species. th Action Items: T. Roxborough to send meeting invite to M. Hudolin for April 30 meeting. 3.4 Website Maintenance and Development Discussion: No update re: website. SC Approved Minutes, 5-April-2018 (as approved 3-May2018) Sustainable Severn Sound (SSS) | 105 Fourth Street, P.O. Box 8, Midland, ON | L4R 4K6 | 705.526.1371 x.112 Page 207 of 278 14.b) Minutes of Sustainable Severn Sound, Sustainability Committee meet... 3.5 Sustainability Speaker Series Discussion: Film Series posters are on the website, and distributed in the meeting. Individual municipalities to post media releases on town websites, share via social media, etc. J. Main commended SSS for organizing the various events, looking forward to it! To clarify, there is one rain barrel as a raffle prize, with each film screening inviting guests to put their contact information into the draw. M. Levison suggested another educational video entitled Chasing (both on Netflix). SSS appreciate it if all members promote their separate film screening. Action Items: B. Coutanche & T. Roxborough to discuss a future opportunity with Oro-Medonte. T. Roxborough to include a full-page schedule in an upcoming issue of the Midland Mirror and online event calendars. Workshop Schedule Beyond Crisis: Wednesday, April 18, 11am-1pm, Baxter Community Centre, 25 Community Centre Road, Port Severn Just Eat It: Wednesday, April 18, 6:30pm-8:30pm, Midland Public Library, 320 King Street, Midland Before the Flood: Thursday, April 19, 3pm-5pm, Penetanguishene Public Library, 24 Simcoe St, Penetanguishene Beyond Crisis: Wednesday, April 25, 11am-1pm, MacTier Arena, 9 Haig St, MacTier Beyond Crisis: Wednesday, April 25, 4pm-6pm, Tay Public Library, 145 Albert St, Victoria Harbour Just Eat It: Thursday, April 26, 6:30pm-8:30pm, Wyebridge Community Centre, 8340 County Rd 93, Tiny 3.5.1 Movie Night Suggestions Discussion: See 3.5 3.6 Local Climate Change Action Plan Project: Presentation 3.6.1 Corporate and community GHG inventory status update Discussion: able to move this forward in terms of asset management, CDMs, etc. In summary, corporate emissions are those that are under the direct operational or financial control of the local government. For example, they can arise from municipal operations such as water treatment, use of civic facilities, waste management and municipal fleets. Community emissions are significantly greater than those resulting from municipal operations, and include a wider scope of sources of energy use and GHG emissions within the jurisdictional area of a local government. These include emissions generated by residents, industry, commercial bodies and institutions such as schools and hospitals. SC Approved Minutes, 5-April-2018 (as approved 3-May2018) Sustainable Severn Sound (SSS) | 105 Fourth Street, P.O. Box 8, Midland, ON | L4R 4K6 | 705.526.1371 x.112 Page 208 of 278 14.b) Minutes of Sustainable Severn Sound, Sustainability Committee meet... Action Items: Include PCP guide in minutes, highlighting each methodology. T. Roxborough to contact FCM re: secondary accounts for PCP Tool to have access in order to run different scenarios. PCP Protocol: Canadian Supplement to the International Emissions Analysis Protocol https://fcm.ca/Documents/reports/PCP/PCP_Protocol_Canadian_Supplement_EN.pdf 3.6.2 Stakeholder engagement activities status update th Discussion: If anyone is interested in attending the presentation to MWC on April 20, more th than welcome. SSS was asked by Environmental Haliburton to come and present on May 8. Action Items: T. Roxborough to provide update with minutes. Correction to 8-Mar-2018 (Memo B): incorrect spelling Canadian Martyr from St. Martyr and M. Lauder requested to sort film screenings by date. T. Roxborough to invite A. Dubeau to presentation at Canadian Martyrs. SSS th to confirm with Environmental Haliburton re: May 8 presentation. 4.0 SSS Project Budget 4.1 Financial Statement, 31-Mar-2018 Discussion: Attached to the back page of the meeting package. Received for information, moved by A. Dubeau seconded by M. Levison. Carried. Action Items: No action items. 4.2 Summary of Available Funding Programs for Committee Information and Discussion Discussion: FCM Municipalities for Climate Innovation Program (MCIP), Climate Change Mitigation - Submitted 8-Jan-2018, response expected June-2018, delayed from Apr- 2018 SC Approved Minutes, 5-April-2018 (as approved 3-May2018) Sustainable Severn Sound (SSS) | 105 Fourth Street, P.O. Box 8, Midland, ON | L4R 4K6 | 705.526.1371 x.112 Page 209 of 278 14.b) Minutes of Sustainable Severn Sound, Sustainability Committee meet... - SSS requested $52,080 from FCM to contribute to the development of the GHG inventory and the Local Climate Change Action Plan - Potential FCM funding contribution of 80%, representing $52,080 - T. Roxborough spoke to FCM advisors 4-Apr-2018 re: application, making suggested changes to application. County of Simcoe Arts, Culture and Natural/Built Heritage Grant - Submitted 28-Feb-2018, response expected in June-2018 - SSS requested $10,000 to support a series of (8) promotional/informational videos (what, why, and how we can mitigate GHGs) aligning with the (8) sectors identified in the Local Climate Action Plan framework th - Going to County Council on June 13 for review. EcoAction Community Funding Program - Submitted 21-Mar-2018 requesting $98,842. Support a grant submission to coupons, checklists, tips/tricks, etc. As well as a free energy conservation (7) workshops for our communities, and develop an online GHG calculator. Ontario Trillium Foundation Grow Grant - Update on Letters of Support requested by 10-May-2018 (In process: Severn, Tay, Tiny, Penetanguishene, Outstanding: SMDHU, Midland, Georgian Bay, Oro- Medonte) - Deadline of 21-May-2018 - Tay Township draft example provided Action Items: Morgan to look into a letter of support from the SMDHU. Include invitation by Muskoka Watershed Council, Environment Haliburton, Clean Air Council, etc. into future applications, highlighting sharing of knowledge, best practices, etc. FCM Staff Support Grants - Deadline of 29-Jun-2018 - Application under development by SSS to support municipalities in meeting Partners for Climate Protection membership requirements. Discussion: Importance needs to be placed on coordination among municipalities likely inhibit success of grant, if multiple applications are submitted for same goal/project. Action Items: SSS to send a letter to municipalities identifying that SSS were invited by FCM to apply FCM staff support grant, asking if anyone else was thinking of applying. Letters of support to be sent to CAOs SC Approved Minutes, 5-April-2018 (as approved 3-May2018) Sustainable Severn Sound (SSS) | 105 Fourth Street, P.O. Box 8, Midland, ON | L4R 4K6 | 705.526.1371 x.112 Page 210 of 278 14.b) Minutes of Sustainable Severn Sound, Sustainability Committee meet... informing them that SSS is applying to grant in hopes of reducing redundancy. R. Stevens informed SSS that letter must M. Lauder put forth a motion that SSS does undertake an application to FCM with a coordination/cooperation among our 7 municipalities. Moved by M. Lauder, seconded by R. Stevens. Carried. SSS staff to begin grant preparation. 4.3 County of Simcoe, 2018 Budget Contribution Discussion Discussion: No update at this time. Information was requested from S. Walma by SSS staff, update to be provided at the 3-May-2018 meeting. 5.0 Other Business and Roundtable Sharing of Projects and Information 5.1 SSS Communications with the Muskoka Watershed Council (re: Climate Change Coordinator position) Discussion: Presentation scheduled for 20-Apr-2018 in Bracebridge In terms of the expectation from SSS, they are hoping to hear more about: - Structure, function and role of SSS and the Sustainability Committee; - The Local Climate Change Action Plan, including progress, highlights or challenges; - Potential role for the District or the Muskoka Watershed Council in supporting that process. ΫtƌĻğƭĻ ƷğƉĻ ğ ŅĻǞ ƒźƓǒƷĻƭ Ʒƚ ƦƩƚǝźķĻ ƭƚƒĻ ŅĻĻķĬğĭƉ Ʒƚ ŷĻƌƦ ǒƭ ƦƩĻƦğƩĻ Ʒŷźƭ ƦƩĻƭĻƓƷğƷźƚƓ https://www.surveymonkey.com/r/SustainabilityCommitteeFeedback th Action Items: T. Roxborough to send meeting request to SC members to April 20, MWC presentation. 5.2 First Nations Involvement on the Sustainability Committee Discussion: T. Roxborough sent a letter on 20-Mar-2018, describing important role that First Nations community would play on the SC committee. M. Lauder asked SC, if there was any thought moving toward an agreement with the First Nation community, and what would be the direction of the steering committee in regards to contributions from new committee members. A. Dubeau suggested once we make initial contact, and build a relationship with the First Nation community then it would be appropriate to discuss monetary contribution. Consensus of the SC committee is to invite both Metis and Beausoleil First Nation communities, with no financial obligation and we will build capacity around the table in terms of knowledge sharing, tools, etc. MNO has own template to inform/duty to consult. Action Items: SSS to follow up with Metis Nation of Ontario and send a letter/invitation of involvement on SC committee. J. Contin suggested to contact the Metis Nation of Ontario versus SC Approved Minutes, 5-April-2018 (as approved 3-May2018) Sustainable Severn Sound (SSS) | 105 Fourth Street, P.O. Box 8, Midland, ON | L4R 4K6 | 705.526.1371 x.112 Page 211 of 278 14.b) Minutes of Sustainable Severn Sound, Sustainability Committee meet... the local Council, and they would recommend how SSS contact the MNO. J. Contin informed the SC that it may be that an MNO representative would present to the SC, and the Council would then decide if they want to appoint an individual to sit at SC committee. J. Contin to send contact for MNO to SSS. 5.3 County of Simcoe Involvement on the Sustainability Committee Discussion: D. Luker informed T. Roxborough that SC needed to discuss participation of County of Simcoe representative (Tyler Hunt). J. Main commented that it is a win-win, in terms of knowledge sharing, in-kind contributions great idea to have County at the table. M. Lauder provided his comment that T. Hunt should be at the table, and it would be beneficial to SSS as T. Hunt could provide a perspective from the County of Simcoe as whole, questioned whether or not he is coming in as a vote (this needs to be decided) the money will come if he sees value in the relationship. The most important thing is collaboration, and engagement collective effort. M. Levison commented that T. Hunt comes from a staff perspective which is very beneficial. Unanimous decision to invite T. Hunt to the table. M. Lauder suggested motion that we invite the County representative as an (non-voting status) with a formal invitation signed by D. Luker. Received for information, moved by M. Lauder, seconded by J. Main. Carried. Action Items: - voting member of the SC committee. 5.4 Proposed SSEA and SSS Merger Discussion: No update at this time. 5.5 External Requests for Discussion Discussion: Waverly Uplands (re: pit expansion application within the Township, permit to take water is up for renewal) group has requested the opportunity to present to SSS; SC approval required. SSS was directed by SC to not move forward with presentation. Motion to decline the presentation, moved by J. Main, seconded by A. Dubeau. Carried. Action Items: T. Roxborough to follow up with D. Luker and S. Walma to understand how best to follow up with Waverly Uplands. Discussion: Simcoe County Greenbelt Coalition is interested in supporting a Network/NGO region to come together to contribute to an understanding of the roles of these different organizations, and what partnerships may be available, and how to support communication between these groups. SC Approved Minutes, 5-April-2018 (as approved 3-May2018) Sustainable Severn Sound (SSS) | 105 Fourth Street, P.O. Box 8, Midland, ON | L4R 4K6 | 705.526.1371 x.112 Page 212 of 278 14.b) Minutes of Sustainable Severn Sound, Sustainability Committee meet... Action Items: T. Roxborough informed Simcoe County Greenbelt Coalition to keep SSS in the loop re: potential collaboration/support, but role needs to be clarified. Will keep SC updated as information becomes available. 5.6 Membership Updates Midland J. Main, town of Midland uses 200gigawatt hours, if we wanted to go totally renewable, it would be equivalent to # of acres of solar farm. J. Contin moving forward with the agreement, at council to move forward. Mayor McKay is not seeking re-election. Oro-Medonte No updates up at this time. Severn No updates at this time. Penetanguishene ourt, council voted it downpreparing for OMB. SMDHU- Approached by Friends of the Greenbelt Foundation to write an article about climate change and its impact on human health. Dr. Gardner and M. Levison are authoring the article, and will send to SC once complete. 6.0 2018 Meeting Schedule Date Time Location Purpose Thursday, May 3, 10am-12pm SSS Office, 105 Fourth LCCAP Project Update: DRAFT LCCAP Outline 2018 Street, Midland Other Business Thursday, June 7, 10am-12pm SSS Office, 105 Fourth LCCAP Project: Draft LCCAP Review 2018 Street, Midland Other Business CANCELLED Thursday, June 14, 10am-12pm SSS Office, 105 Fourth Review of Local Climate Action Plan Draft 2018 Street Thursday, July 12, 10am-12pm SSS Office, 105 Fourth Other Business 2018 Street, Midland Thursday, August 9, 10am-12pm SSS Office, 105 Fourth Other Business 2018 Street, Midland Thursday, 10am-12pm SSS Office, 105 Fourth Other Business September 6, 2018 Street, Midland Thursday, October 4, 10am-12pm SSS Office, 105 Fourth Other Business 2018 Street, Midland Thursday, November 10am-12pm SSS Office, 105 Fourth Other Business 8, 2018 Street, Midland Thursday, December 10am-12pm SSS Office, 105 Fourth Other Business 6, 2018 Street, Midland 7.0 Adjournment: Time: 12:45pm Next Meeting When: Thursday, May 3, 2018 Time: 10am-12pm Where: 105 Fourth Street, Midland SC Approved Minutes, 5-April-2018 (as approved 3-May2018) Sustainable Severn Sound (SSS) | 105 Fourth Street, P.O. Box 8, Midland, ON | L4R 4K6 | 705.526.1371 x.112 Page 213 of 278 14.b) Minutes of Sustainable Severn Sound, Sustainability Committee meet... Sustainability Committee Minutes Date Thursday, May 3, 2018 Time 10am-12pm Location Development Corporation), 105 Fourth Street, Midland Attendance Aisha Chiandet, Water Scientist, Severn Sound Environmental Association Chris McLaughlin, General Manager, NSCFDC Councillor Cate Root, Township of Tay Councillor Mike Lauder, Town of Penentanguishene Councillor Jack Contin, Town of Midland Councillor Ron Stevens, Township of Severn Deputy Mayor Anita Dubeau, Town of Penetanguishene Morgan Levison, Public Health Promotor, Simcoe Muskoka District Health Unit Tracy Roxborough, Sustainability Coordinator, Sustainable Severn Sound Victoria Ervick, Climate Change Action Plan Coordinator, Sustainable Severn Sound Regrets Andrea Betty, Director of Planning and Community Development, Town of Penentanguishene Brenda Armstrong, Program Manager, Environmental Health, Simcoe Muskoka District Health Unit Deputy Mayor Steffen Walma, Township of Tiny, County of Simcoe representative Councillor Barbara Coutanche, Township of Oro-Medonte Councillor Jonathan Main, Town of Midland Michelle Hudolin, Wetlands and Habitat Biologist, Severn Sound Environmental Association Doug Luker, CAO, Township of Tiny (Chairperson) Jennifer Schnier, Communications and Economic Development Officer, Township of Georgian Bay Julie Cayley, General Manager, Severn Sound Environmental Association Nick Popovich, Director of Development Services, Township of Georgian Bay 1.0 Approval of Agenda Discussion: C. McLaughlin requested any additions or changes to the agenda. T. Roxborough update re: County of Simcoe Arts, Culture & Heritage grant update/input from SC members under 5.6, quick discussion. C. McLaughlin requested a motion to approve the agenda. Moved by R. Stevens, seconded by A. Dubeau. Carried. 2.0 Approval of Minutes from the 5-Apr-2018 SC Meeting Discussion: The 5-Apr-2018 draft minutes were sent to the SC committee on 15-Mar-2018, with SSS receiving no requests for corrections or comments. M. Lauder requested correction to 5.2 re: wording around requested any other comments SC Minutes 3-MAY-2018 Sustainable Severn Sound (SSS) | 105 Fourth Street, P.O. Box 8, Midland, ON | L4R 4K6 | 705.526.1371 x.112 Page 214 of 278 14.b) Minutes of Sustainable Severn Sound, Sustainability Committee meet... or corrections, and with receiving none, requested a motion to approve the 5-Apr-2018 minutes. Moved by M. Levison, seconded by R. Stevens. Carried. 3.0 2017-2018 SSS Work Plan Items: 3.1. Sustainability Bulletin Discussion: April Sustainability Bulletin was sent to clerks and all Council/municipal staff on 9- Apr-2018. Included information on 22-Feb-2018 event, climate change by-law information, Earth Week Film Series, recognition of partner PCP membership (Tiny, Penetanguishene, and Tay). Action Items: May Sustainability Bulletin next. Contact T. Roxborough if you would like anything specific included. M. Lauder commented to include more pictures/graphics (if available). https://www.sustainablesevernsound.ca/news-article.php?id=31 3.2 Reports to Council, Draft for 3-May-2018 Discussion: Combination of what we spoke to last meeting re: updating Council & CAOs in the work that SSS is doing. This report includes information on upcoming climate change funding opportunities, MOECC Reduction Emissions Planning Guidelines, etc. For efficiency purposes, this acts as a summary of what SSS is working on, what funding is available for municipalities, additional reports and documents for reference. M. Lauder commented that the funding table would be more readable if the top line/heading was (funding, eligibility, key dates). - T. Roxborough to follow up. Action Items: T. Roxborough requested SC members to review by end of week and provide comments due to time sensitivity with certain funding programs. T. Roxborough to review format of Report to Council, specifically table re: funding for municipal projects. T. Roxborough to connect with C. Root re: funding available for hospice (potentially OTF Grow Grant). SC Minutes 3-MAY-2018 Sustainable Severn Sound (SSS) | 105 Fourth Street, P.O. Box 8, Midland, ON | L4R 4K6 | 705.526.1371 x.112 Page 215 of 278 14.b) Minutes of Sustainable Severn Sound, Sustainability Committee meet... 3.3 Pollinator Activities Discussion: Grow Wild grant (World Wildlife Foundation) is accepting applications until 19-May- 2018 to support communities in connecting with nature. T. Roxborough updated SC on Hydro- One corridor wildflower project. SSS met with Hydro One and at this time the Hydro corridors are not an option as they have already maintained (4-7 year cycles). 30-Apr-2018 SSS, Brian Anderson (Township of Tay), Councillor Root (Township of Tay), Mike Ferrell (Hydro One) & Kathleen Law (Pollinator Partnership) met to discuss partnership on native/wildflower garden/sites in Tay. Bridgeview Park was identified as the best location for a wildflower garden, however there is a large stand of Phragmites that needs to be managed. SSS working with SSEA, Township of Tay to work toward removing the Phragmites. Hydro One indicated they would support an application to the Hydro One Community Fund. T. Roxborough updated SC on work with Town of Midland. At this point, based on a conversation with Pollinator Partnership it has - Action Items: T. Roxborough to discuss with N. Popovich re: Hydro One corridor ongoing maintenance throughout Township of Georgian Bay. 3.4 Website Maintenance and Development Discussion: Survey is now closed. Regular maintenance, otherwise no significant update. 3.5 Sustainability Speaker Series Discussion: SSS hosted 6 film screenings, during and before Earth Week. Penetanguishene and Tiny had approximately 20-22 people per screening. Township of Tay due to timing/weather, no attendance. MacTier/Port Severn approx. 7-10 people per screening. Going forward, continue to build relationships with community organizations and libraries to do events similar to the Earth Week Film Series in the future. Midland Library invited SSS to attend the Block Party on 11-May- 2018, but unable to attend due to limited resources, timing, etc. Action Items: T. Roxborough to send copies/links of Before the Flood, Beyond Crisis, Just Eat It for personal use. 3.6 Local Climate Change Action Plan Project 3.6.1 Corporate and Community GHG Inventory: Status Report SC Minutes 3-MAY-2018 Sustainable Severn Sound (SSS) | 105 Fourth Street, P.O. Box 8, Midland, ON | L4R 4K6 | 705.526.1371 x.112 Page 216 of 278 14.b) Minutes of Sustainable Severn Sound, Sustainability Committee meet... Discussion: R. Stevens questioned whether or not there was an additional external committee that is developing the LCCAP, at this time an external committee can be re-looked at during the implementation stage of the LCCAP but for now, it is only the SC and SSS staff. C. McLaughlin commented that for the time being, SSS is working with the SC and partner municipalities to create the LCCAP. T. Roxborough clarified that the municipal specific corporate and community emission targets must be adopted by Council. C. Root asked question about time-frame, concerned with the potential of losing the Climate Change Coordinator. SSS is hopeful to the receive the FCM MCIP grant to retain the LCCAP Coordinator to assist in the development of the municipal LCCAPs. C. Root concerned about gaps in report with lack of corporate information from Oro-Medonte. M. Levison commented that the SSS regional targets, and the LCCAP aligns with the work the SMDHU is doing ensuring collaboration moving forward. M. Lauder suggested that if Oro-Medonte does not respond to SSS presentation, that next meeting SC will discuss next steps. Action Items: V. Ervick to update Memo to include justification as to why regional LCCAP is 15% compared to the recommended 20% corporate reduction target suggested by FCM. T. Roxborough to add Item to next agenda, re: overview of Oro-Medonte presentation. 3.6.2 Stakeholder Engagement Activities: Status Report Discussion: T. Roxborough provided update to stakeholder engagement activities in terms of the LCCAP. SSS has not confirmed date in June but looking for input from SC members on what this event could look like requirement of OTF Seed Grant. C. Root commented that one event, with multiple invitations especially with the political climate, people want to be seen with an upcoming election. Suggested Glenn Murray as a key-note speaker. M. Lauder, SSEA open house last year was well attended with key note speaker and individual presentations surrounding climate change and have food! M. Levison, one of the topics that could be direct links to new legislation, new information from Government, and how the PCP program directly benefits municipalities in achieving these goals, and alleviates their workload. C. Root suggested to discuss climate change on a broad scale rather than refer to provincial legislation, with an upcoming October provincial election. Event should take place centrally between 7 municipalities, suggested Wyebridge Community Centre. As part of OTF Seed Grant, event must take place by end of June. Discussed potential dates/times as per municipal schedules. SSS presenting 8-May-2018 to Environmental Haliburton on the LCCAP presentation, and participating in an in-studio interview with Planet Haliburton reviewing questions to best represent our municipal partners. Action Items: T. Roxborough to change St. Martyrs to Canadian Martyrs on Memo. T. Roxborough to look at calendar, to see what is available in terms of Tiny event space (tentative June 21, 2018). SC Minutes 3-MAY-2018 Sustainable Severn Sound (SSS) | 105 Fourth Street, P.O. Box 8, Midland, ON | L4R 4K6 | 705.526.1371 x.112 Page 217 of 278 14.b) Minutes of Sustainable Severn Sound, Sustainability Committee meet... 4.0 SSS Project Budget 4.1 Financial Statement, 30-Apr-2018 Discussion: In line with where we should be at this time, SSS/NSCFDC to review OTF remaining balance to best allocate (i.e. printing, event speakers, etc.). Received for information, moved by C. Root, seconded by C. Contin. Carried. 4.2 Summary of Available Funding Programs for Committee Information and Discussion Discussion: FCM Municipalities for Climate Innovation Program (MCIP), Climate Change Mitigation - Resubmission by SSS on 17-April-2018 after FCM review and comments - Request of $89,700 to support local climate change action plan staff until February 2019, and to develop action plans for each municipality respectively - Expected response by 15-May-2018 County of Simcoe Arts, Culture and Natural/Built Heritage Grant - Submitted 28-Feb-2018 - SSS requested $10,000 to support a series of (8) promotional/informational videos (what, why, and how we can mitigate GHGs) aligning with the (8) sectors identified in the Local Climate Action Plan framework - Has been recommended for $9,247.75 per the 13-Apr-2018 Council meeting, to be 24-April-2018 Committee of the Whole meeting EcoAction Community Funding Program SSS received a response on 18-April-2018 declining our application due to a focus primarily on education rather than measurable impacts. Ontario Trillium Foundation Grow Grant - Update on Letters of Support requested by 10-May-2018 for deadline of 16- May-2018, revising EcoAction grant for submission - Staff attended a Grow Workshop on 24-Apr-2018 in Utopia - Tay Township draft example provided SC Minutes 3-MAY-2018 Sustainable Severn Sound (SSS) | 105 Fourth Street, P.O. Box 8, Midland, ON | L4R 4K6 | 705.526.1371 x.112 Page 218 of 278 14.b) Minutes of Sustainable Severn Sound, Sustainability Committee meet... FCM Staff Support Grants - Deadline of 29-Jun-2018 - Application under development by SSS to support municipalities in meeting Partners for Climate Protection membership requirements - Discussion: Funding must go to a municipal staff person, not an NGO. Intention was to have Tiny support an application/position with SSS, but at this time we do not qualify unless Tiny hires an SSS staff. M. Lauder suggested that SSS continues reports/newsletters/formal letter to Council/CAOs however, if there is a specific application that SSS would like to make, SSS writes a formal letter to CAOs with intention of applications, and next steps as well as CAOs communicates with SSS if there are specific ways that SSS can support them. Disconnect between the level of service that municipalities see versus what SSS provides needs to be assessed in terms of moving forward. C. McLaughlin, with more recent presentations SSS is explicitly stating what SSS provides to the municipalities, and what is leveraged with contribution. Green House Gas (GHG) Challenge Fund - Fu community-led action on climate change - Will fund up to 100% of the eligible costs for GHG reduction projects proposed by municipalities - Municipalities may request up to $2 million per project and can submit applications for up to 2 projects - Municipal projects that are eligible for funding would aim to reduce greenhouse gas emissions in any sector, including in buildings, energy supply, water, transportation, waste and organics - A higher score will be given to municipalities that have a completed community- wide GHG emissions inventory, targets, and plan, and to projects that align with - Deadline to apply is July 13, 2018 - Please register here https://www.eventbrite.ca/e/municipal-ghg-challenge- fund-round-two-webinar-registration-44807749184 for webinars in April and May National Disaster Mitigation Program (NDMP) - Federal program that provides funding for flood mitigation projects - Projects can address any type of flood risk, such as riverine or urban flooding - Under this program, Public Safety Canada can fund up to 50% of project costs, to a maximum of $1.5 million in federal funding per project - Project streams include: SC Minutes 3-MAY-2018 Sustainable Severn Sound (SSS) | 105 Fourth Street, P.O. Box 8, Midland, ON | L4R 4K6 | 705.526.1371 x.112 Page 219 of 278 14.b) Minutes of Sustainable Severn Sound, Sustainability Committee meet... risk assessments flood mapping mitigation planning investments in non-structural and small scale structural mitigation projects 4.3 County of Simcoe, 2018 Budget Contribution Submission Discussion: T. Roxborough no update at this time. S. Walma to follow-up once available. T. Roxborough mentioned that D. Luker recommended to submit next year, too late in season as it was not part of the 2018 budget. Action Items: T. Roxborough to speak with D. Luker upon his return to discuss how to follow-up with 5.0 Other Business and Roundtable Sharing of Projects and Information 5.1 SSS Presentations to the Muskoka Watershed Council and Environment Haliburton Discussion: Provided for information, presentation given to outside agencies. M. Levison commended T. Roxborough & V. Ervick in the work that was put into the MWC presentation. Thanks for C. McLaughlin & M. Levison for attending, and being a part of the panel discussion. Action Items: 8-May-2018, SSS presenting to Environment Halliburton 5.2 First Nations Involvement on the Sustainability Committee Discussion: Contact (letters of invitation, voicemails, e-mails) have not been acknowledged. T. Roxborough requested input from SC in terms of next steps to engage Beausoleil First Nation. C. Root clarified that in the letter to Beausoleil First Nation if SSS requested to present to Council T. Roxborough spoke directly to Tanya on the phone. DRAFT letter to MNO on p. 48-49 to be approved by D. Luker upon his return. Action Items: J. Contin requested an executive summary of SSS, to forward to Beausoleil First Nation council to determine level of engagement, and communication. C. Root & J. Contin left meeting, 11:45am. 5.3 Proposed SSEA and SSS Merger SC Minutes 3-MAY-2018 Sustainable Severn Sound (SSS) | 105 Fourth Street, P.O. Box 8, Midland, ON | L4R 4K6 | 705.526.1371 x.112 Page 220 of 278 14.b) Minutes of Sustainable Severn Sound, Sustainability Committee meet... Discussion: No update at this time. 5.4 External Requests for Discussion Discussion: T. Roxborough thought it would be appropriate to send a formal response to Waverly Uplands requested presentation. M. Lauder (p. 34-35) terms of reference, membership should be dictated in text (7 municipalities, 3 external organizations) with logos. Action Items: If any, comments are welcome till 7-May-2018 otherwise will send the letter next week. T. Roxborough to update Terms of Reference (membership v. structure), and bring to next meeting to be approved. 5.5 Membership Updates Town of Midland, J. Contin - Protocol agreement has been passed. - Event taking place in Penetanguishene, re: an historical treaty - Safety committee has been created for a variety of issues (library, downtown core, municipal police to OPP, etc.) - Application has been sent to province for registration as a corporation for Georgian Bay Landing Township of Severn - Trying to work through major change with Province of Ontario re: high density development/intensification and building applications at the township level. - Coldwater Arena will be receiving a new roof, might qualify for funding. Township of Tay - C. Root was not present at this time. Town of Penetanguishene - at OMB; Town will counter at OMB. - Council did not allow the affordable housing presentation by County of Simcoe, which was an opportunity to have 50 units on Church Street issue with zoning (Open Space vs. Residential). Motion was brought forward, that the Town withdrawals proposal of 161 Church Street from the County. SSEA SC Minutes 3-MAY-2018 Sustainable Severn Sound (SSS) | 105 Fourth Street, P.O. Box 8, Midland, ON | L4R 4K6 | 705.526.1371 x.112 Page 221 of 278 14.b) Minutes of Sustainable Severn Sound, Sustainability Committee meet... - SSEA still located at Fourth Street. - Field season is underway. SMDHU - Public Health Standards in Ontario have gone through a modernization, guidelines have come out that Public Health will be more engaged in environment and climate change work! SMDHU working to help other PHU in Ontario. - Graduate student starting Monday, acting as the coordinator to develop a community of pExchange seeing how we can better work collaboratively to work on climate change impacts. - Health Unit lead on locally driven collaborative project, focusing on healthy community design, how public health can better engage with municipalities, how to support healthy design, 2-year project, $200,000.00 SMDHU lead on project, with other Public Health units throughout Ontario. NSCFDC th - June 19, breakfast AGM at Sainte Marie restaurant at 7:30am everyone welcome, public event; invitations to follow 6.0 2018 Meeting Schedule Date Time Location Purpose Thursday, June 7, 10am-12pm SSS Office, 105 Fourth LCCAP Project: Draft LCCAP Review 2018 Street, Midland Other Business CANCELLED Thursday, June 14, 10am-12pm SSS Office, 105 Fourth Review of Local Climate Action Plan 2018 Street Thursday, July 12, 10am-12pm SSS Office, 105 Fourth Other Business 2018 Street, Midland Thursday, August 9, 10am-12pm SSS Office, 105 Fourth Other Business 2018 Street, Midland Thursday, 10am-12pm SSS Office, 105 Fourth Other Business September 6, 2018 Street, Midland Thursday, October 4, 10am-12pm SSS Office, 105 Fourth Other Business 2018 Street, Midland Thursday, November 10am-12pm SSS Office, 105 Fourth Other Business 8, 2018 Street, Midland Thursday, December 10am-12pm SSS Office, 105 Fourth Other Business 6, 2018 Street, Midland SC Minutes 3-MAY-2018 Sustainable Severn Sound (SSS) | 105 Fourth Street, P.O. Box 8, Midland, ON | L4R 4K6 | 705.526.1371 x.112 Page 222 of 278 14.b) Minutes of Sustainable Severn Sound, Sustainability Committee meet... 7.0 Adjournment: Time: 12:10pm Next Meeting When: Thursday, June 14, 2018 Time: 10am-12pm Where: 105 Fourth Street, Midland SC Minutes 3-MAY-2018 Sustainable Severn Sound (SSS) | 105 Fourth Street, P.O. Box 8, Midland, ON | L4R 4K6 | 705.526.1371 x.112 Page 223 of 278 14.b) Minutes of Sustainable Severn Sound, Sustainability Committee meet... Sustainability Committee DRAFT Minutes Date Thursday, June 14, 2018 Time 10am-12pm Location Development Corporation), 105 Fourth Street, Midland Attendance Brenda Armstrong, Program Manager, Environmental Health, Simcoe Muskoka District Health Unit Chris McLaughlin, General Manager, NSCFDC Councillor Barbara Coutanche, Township of Oro-Medonte Councillor Cate Root, Township of Tay Councillor Jack Contin, Town of Midland Councillor Ron Stevens, Township of Severn Deputy Mayor Anita Dubeau, Town of Penetanguishene Deputy Mayor Steffen Walma, Township of Tiny, County of Simcoe representative Doug Luker, CAO, Township of Tiny (Chairperson) Michelle Hudolin, Wetlands and Habitat Biologist, Severn Sound Environmental Association Nick Popovich, Director of Development Services, Township of Georgian Bay Tracy Roxborough, Sustainability Coordinator, Sustainable Severn Sound Victoria Ervick, Climate Change Action Plan Coordinator, Sustainable Severn Sound Regrets Andrea Betty, Director of Planning and Community Development, Town of Penetanguishene Aisha Chiandet, Water Scientist, Severn Sound Environmental Association Councillor Mike Lauder, Town of Penetanguishene Councillor Jonathan Main, Town of Midland Jennifer Schnier, Communications and Economic Development Officer, Township of Georgian Bay Julie Cayley, General Manager, Severn Sound Environmental Association Morgan Levison, Public Health Promotor, Simcoe Muskoka District Health Unit 1.0Approval of Agenda Discussion: Sustainability Committee Chairperson D. Luker requested any additions or changes to the agenda. With no additions to changes to the agenda, D. Luker requested a motion to approve the agenda. Moved by R. Stevens, seconded by J. Contin. Carried. (p.11-20) 2.0Approval of Minutes from the 3-May-2018 SC Meeting Discussion: The 3-May-2018 draft minutes were sent out to the SC committee on 9-May-2018, and again on 12-Jun-2018, with SSS receiving no requests for corrections or comments. Chairperson D. Luker requested any comments or corrections to 3-May-2018 draft minutes, and receiving none, requested a motion to approve the 3-May-2018 minutes. Moved by A. Dubeau, seconded by J. Contin. Carried. {/ aLb 9{Ͳ ЊЍΏWǒƓĻΏЋЉЊБ Sustainable Severn Sound (SSS) | 105 Fourth Street, P.O. Box 8, Midland, ON | L4R 4K6 | 705.526.1371 x.112 Page 224 of 278 p.1 14.b) Minutes of Sustainable Severn Sound, Sustainability Committee meet... 3.0 2017-2018 SSS Work Plan Items: 3.1. Sustainability Bulletin Discussion: Sent to municipal Clerks and all Council/staff on 31-May-2018. The link is provided below, for your information. Social media statistics included for information. Please share any upcoming items you see fit. https://www.sustainablesevernsound.ca/news-article.php?id=32 (p.21) (p.22-29) 3.2 Reports to Partners/Councils Discussion: Reports were sent to respective municipal Clerks between 9-May-2018 and 14-May- grant and funding opportunities available to municipalities. The next report that SSS will be submitting to Council will be a summary of the OTF Seed Grant, required as part of the grant process. A draft copy of this report will be available for review at the 12-Jul-2018 meeting. Action Items: No action items. {/ aLb 9{Ͳ ЊЍΏWǒƓĻΏЋЉЊБ Sustainable Severn Sound (SSS) | 105 Fourth Street, P.O. Box 8, Midland, ON | L4R 4K6 | 705.526.1371 x.112 Page 225 of 278 p.2 14.b) Minutes of Sustainable Severn Sound, Sustainability Committee meet... 3.3 Pollinator Activities Discussion: SSS is working to promote pollinator habitats in our service area, and has met with Hydro One and Pollinator Partnership as well as C. Root and B. Anderson from Tay to discuss a potential pollinator garden located at Bridgeview Park. After an on-site visit, invasive species were identified in close proximity to the suggested location of the pollinator garden. After speaking with R. Canning, Invasive Species Program Coordinator at SSEA, he has met with C. Root and B. Anderson to discuss management of current invasive species at Bridgeview. Once this management plan is established, SSS will work with Hydro One, Pollinator Partnership, SSEA and Tay to move forward in the planning of the pollinator garden, and assist with invasive species management. In celebration of National Pollinator Week from June 18-24, SSS is offering by Susan Chan, native wildflower seeds, and a butterfly out. SSS will share importance of pollinator habitats. Action Items: No action items at this time. 3.4 Website Maintenance and Development Discussion: No update at this time. 3.5 Sustainability Speaker Series and Events Discussion: Upcoming events/presentations include: 19-Jun-2018 SSS has been invited to present at the NSCFDC Annual General Meeting, scheduled for 7:30am 9:30am at Sainte Marie Amoung the Hurons to highlight the work that SSS has been able to accomplish with the help of NSCFDC. All we welcome to attend SC members have received an invitation from Annie Zoschke of NSCFDC, please RSVP. On 20-Jun-2018, SSS will be presenting to a classroom at Canadian Martyrs School in Penetanguishene re: the environmental work that the Township of Tiny/Penetanguishene is doing. Lastly, on 21-Jun-2018, SSS encourages everyone to attend the -- municipal action plan, a plaque presentation from OTF and to recognize our 5 municipalities that have joined the PCP program. This event will take place from 5:30pm 7:00pm, with remarks at 6:00pm at Sainte Marie among the Hurons. SSS strongly recommends that at least one Council or staff member of your municipal be in attendance, especially those that are PCP members as municipalities. Link to register: https://www.eventbrite.com/e/ssss-local-climate-change-action- plan-regional-summary-release-bbq-tickets-46410163047 Action Items: T. Roxborough to send A. Dubeau more information re: 20-Jun-2018 presentation to Canadian Martyrs school, as she has expressed interest in attending. For our 21-Jun-2018 BBQ event, please RSVP to T. Roxborough whether or not you (Sustainability Committee lf of the town/township. SSS to send a reminder e-mail to SC members, requesting attendance or designated staff replacement. {/ aLb 9{Ͳ ЊЍΏWǒƓĻΏЋЉЊБ Sustainable Severn Sound (SSS) | 105 Fourth Street, P.O. Box 8, Midland, ON | L4R 4K6 | 705.526.1371 x.112 Page 226 of 278 p.3 14.b) Minutes of Sustainable Severn Sound, Sustainability Committee meet... 3.6 Local Climate Change Action Plan Project: Regional Summary Document Discussion: First multi-municipal LCCAP document is complete. This document summarizes and outlines the GHG inventory for all 7 municipalities for both corporate and community, recommended GHG emission reduction targets, and GHG emission reduction recommendations. Next step is to begin developing the 5 climate change action plans for the 5 municipalities that are PCP members, and to submit Milestones 1 to 3 to FCM for approval. An overview of the BBQ has been included for SC reference. Link to LCCAP document (NOT FOR DISTRIBUTION): https://drive.google.com/open?id=1OoFdLfpLWlP6IUpQ9ErQBkLn2925ZAN7 Action Items: T. Roxborough to invite T. Hunt from the County of Simcoe to 12-Jun-2018 LCCAP BBQ. (p.30-31) 4.0 SSS Project Budget (p.32-33) 4.1 Financial Statement, 31-May-2018 Discussion: One area where SSS is over budget however this discrepancy will be resolved with future funding, once approved. Chairperson D. Luker requested motion to receive for information. Moved by J. Contin, seconded by R. Stevens. Carried. Action Items: No action items at this time. 4.2 Summary of Available Funding Programs for Committee Information Discussion: See below for discussion. FCM Municipalities for Climate Innovation Program (MCIP), Climate Change Mitigation -Resubmission by SSS on 17-April-2018 after FCM review and comments -Approved request of $89,700 to support local climate change action plan staff until February 2019, and to develop action plans for each municipality respectively that joined the PCP program. -This approval will be publically announced in July 2018. (p.34-35) County of Simcoe Arts, Culture and Natural/Built Heritage Grant -Submitted 28-Feb-2018 {/ aLb 9{Ͳ ЊЍΏWǒƓĻΏЋЉЊБ Sustainable Severn Sound (SSS) | 105 Fourth Street, P.O. Box 8, Midland, ON | L4R 4K6 | 705.526.1371 x.112 Page 227 of 278 p.4 14.b) Minutes of Sustainable Severn Sound, Sustainability Committee meet... -SSS requested $10,000 to support a series of (8) promotional/informational videos (what, why, and how we can mitigate GHGs) aligning with the (8) sectors identified in the Local Climate Action Plan framework -Approved for $9,247.75 per the 13-Apr-2018 Council meeting, formally appr24-Apr-2018 Committee of the Whole meeting -video to complement the ongoing LCCAP plan(s) per sector/themes. Working with the County recommended videographer, Brain Hunt to develop a work plan moving forward. Ontario Trillium Foundation Grow Grant -Submitted 16-May-2018 -Overview enclosed for information. Application is still being reviewed. -Through ongoing stakeholder engagement, SSS has identified that there is a need for a community-level, education focused program to help inform residents on ways to save energy, reduce GHG emissions and prepare for extreme weather events (i.e. flooding, high wind, etc.). The application to the OTF Grow Grant requires a proven model, and is based on the PCP program and SNAP model, whereby SSS would visit identified neighbourhoods within our service area and provide tools/incentives/education on ways they can save energy, reduce GHGs, and prepare for extreme weather events (i.e. smart thermostats, rain barrels, etc.). (p.36) FCM Staff Support Grants -Deadline of 29-Jun-2018 -SSS is actively reviewing the application process and working with the Township of Tiny to identify how this position would be established. Green House Gas (GHG) Challenge Fund -Deadline to apply is July 13, 2018 -F community-led action on climate change -Will fund up to 100% of the eligible costs for GHG reduction projects proposed by municipalities -Municipalities may request up to $2 million per project and can submit applications for up to 2 projects -Municipal projects that are eligible for funding would aim to reduce greenhouse gas emissions in any sector, including in buildings, energy supply, water, transportation, waste and organics {/ aLb 9{Ͳ ЊЍΏWǒƓĻΏЋЉЊБ Sustainable Severn Sound (SSS) | 105 Fourth Street, P.O. Box 8, Midland, ON | L4R 4K6 | 705.526.1371 x.112 Page 228 of 278 p.5 14.b) Minutes of Sustainable Severn Sound, Sustainability Committee meet... -A higher score will be given to municipalities that have a completed community- wide GHG emissions inventory, targets, and plan, and to projects that align with National Disaster Mitigation Program (NDMP) -Federal program that provides funding for flood mitigation projects -Projects can address any type of flood risk, such as riverine or urban flooding -Under this program, Public Safety Canada can fund up to 50% of project costs, to a maximum of $1.5 million in federal funding per project -Project streams include: risk assessments flood mapping mitigation planning investments in non-structural and small scale structural mitigation projects 5.0 Other Business and Roundtable Sharing of Projects and Information 5.1 First Nations Involvement on the Sustainability Committee Discussion: No update from Beausoleil First Nation at this time. SSS has connected with Chairperson Larry Farris (Georgian Bay Metis Council) from the Metis Nation of Ontario. Recognizing that 21-Jun-2018 is National Indigenous Peoples Day, coinciding with the LCCAP BBQ event, SSS will ensure that this day of recognition is appropriately addressed, opening with a Land Acknowledgement Statement adapted from AMO. J. Contin commented re: Beausoleil First Nation, election is occurring 23-Jun-2018. B. Armstrong approached by Cambrian Environmental to collaborate on climate change planning within the communities of Beausoleil First Nation, Georgian Bay Island, Rama and Curve Lake. First meeting was 6-Jun-2018, Kristin Monague is leading climate change planning at Beausoleil First Nation. This has been identified as a great opportunity for SSS to get involved. {͵ ğƌƒğ ƌĻŅƷ ƒĻĻƷźƓŭ ğƷ ЊЉʹЍЉğƒ Action Items: No action items at this time. 5.2 AMP Energy Meeting Overview (p.37-39) Discussion: SSS was approached by Kurt Robertson, Business Development Director at AMP. Initial meeting between K. Robertson, T. Roxborough and V. Ervick took place on 25-May-2018 to learn about AMP and discuss potential to work together on projects. At this meeting, K. Robertson suggested he speak to the municipal members that SSS works with re: the services that AMP can provide, the cost savings, current vs. future energy consumption etc. However, due to sensitive nature of their business model AMP has requested a mutual NDA agreement be signed in order to proceed with further discussions. Requesting guidance from the SC, T. Roxborough would like direction on how to move forward with NDA. A. Dubeau noted that this venture could be beneficial as every municipality wants to reduce energy consumption and sign the mutual NDA as it stands, with T. Roxborough suggesting that C. McLaughlin may sign on {/ aLb 9{Ͳ ЊЍΏWǒƓĻΏЋЉЊБ Sustainable Severn Sound (SSS) | 105 Fourth Street, P.O. Box 8, Midland, ON | L4R 4K6 | 705.526.1371 x.112 Page 229 of 278 p.6 14.b) Minutes of Sustainable Severn Sound, Sustainability Committee meet... between NSCFDC and SSS. D. Luker noted that if T. Roxborough were to sign the mutual NDA on clarification of obligation once mutual NDA is signed, and requested a legal opinion of interpretation of mutual NDA before going any further suggesting that IF the SC decides to move forward with a signed mutual NDA, that a letter be included to AMP that clarifies SSS and its SC members not be held responsible. /͵ wƚƚƷ ğƓķ /͵ aĭ\[ğǒŭŷƌźƓ ĻƓƷĻƩĻķ ƒĻĻƷźƓŭ ğƷ ЊЊʹЊЉğƒ. With the addition of new SC members to the meeting, T. Roxborough and D. Luker provided an update to C. McLaughlin re: the signing of the mutual NDA. C. McLaughlin asked the question of who would be signing mutual NDA with 2 options presented 1) NSCFDC signs with SSS as a project/employee of NSCFDC, or 2) SSS and the SC sign. Another option that was presented was that SSS suggests AMP connect with each municipality individually if they wish to partner with the public sector. After T. Roxborough requested additional comments from the SC members, A. Dubeau recommended that SSS not proceed with the signing of the mutual NDA, until we receive further information from K. Robertson and AMP. J. Contin added the issue of that AMP is a for- not-for-profit. Action Items: T. Roxborough to include AMP presentation given to the Town of Parry Sound in 14-Jun-2018 draft minutes. SSS to follow up with K. Robertson of AMP, thanking him for the information but at this time SSS and its municipal partners are not in the position to sign the mutual NDA noting governing structure and the legalities surrounding joint municipal boards, such as the Sustainability Committee. Link to AMP presentation slides at Parry Sound: http:// calendar.parrysound.ca/Council/Detail/2017-10-17-1900-Open-Meeting-of- Council-10-17-2017/Solar%20Energy%20Deputation (p.40) 5.3 Proposed SSEA and SSS Merger Discussion: D. Luker received a letter from Executive Director of SSEA, J. Cayley noting a request for representation on the SSEA/SSS merger committee. D. Luker suggested that the invitation to the SSEA/SSS merger committee be extended beyond himself, recommending that T. Roxborough be included in the conversation, as well as any other SC members that are interested. With Item 5.3 being discussed prior to C. McLaughlin arriving to the meeting, T. Roxborough commented that C. McLaughlin has expressed interest in participating in the SSEA/SSS merger committee given the established partnership between SSS and NSCFDC. Noting that NSCFDC is not a municipal member, T. Roxborough mentioned that this may need to be addressed with SSEA. Further to that, B. Armstrong expressed in at the table of the SSEA/SSS merger committee if they are open to non-municipal representation. In terms of how the SSEA/SSS merger would like, A. Dubeau asked whether or new location in Port McNicoll. B. Coutanche questioned whether or not SSS and SSEA budgets would be combined or kept separate considering the different work plans and projects of each. R. Stevens recommended {/ aLb 9{Ͳ ЊЍΏWǒƓĻΏЋЉЊБ Sustainable Severn Sound (SSS) | 105 Fourth Street, P.O. Box 8, Midland, ON | L4R 4K6 | 705.526.1371 x.112 Page 230 of 278 p.7 14.b) Minutes of Sustainable Severn Sound, Sustainability Committee meet... that budgets be reconsidered as of 1-Jan-2019, new year = new budget, one organization. T. Roxborough noted that the intention is to move forward with budget requests for 2019, with D. Luker suggesting that SSS proceeds business as usual until the SC recommends otherwise or until the merger is official. J. Contin commented that there will be a lot of organization and transition changes, as well as questions from municipalities re: the SSEA/SSS merger, which we must be prepared to answer. Adding that these concerns should be identified in a business case. T. Roxborough noted that there is an existing business case in place, however it will need to be the merger is complete to provide municipalities with information re: defined roles, budget, operational plan, name, etc. B. Coutanche commented that there will be confusion with the name, with T. Roxborough noting that money was allocated in the OTF Grow Grant application to rebrand. A. Dubeau requested permission to openly discuss the SSEA/SSS merger update with Mayor Marshall, with the SC committee agreeing that it is safe to discuss the merger in its Action Items: T. Roxborough to schedule meeting with J. Cayley and any other SSEA staff, C. McLaughlin, D. Luker and S. Walma to discuss the SSEA/SSS merger committee and next steps. SC members have been directed to provide any queries, comments, questions or concerns to T. Roxborough to be asked at meeting. An update re: the above meeting will be provided at the 12-Jul-2018 meeting. 5.4 Membership Updates Township of Tiny, D. Luker -Tiny hired two 2 Environmental Stewards for the summer that are working on Invasive Species, also hired a new Communications position. -Official Plan is close to being completed Township of Oro-Medonte, B. Coutanche -Proposed Municipal Services Corp they would deal with water, wastewater, stormwater, street lighting, essentially everything that was under Environmental Services. This will be comprised of a board with individual expertise, as well as two councilors. Member are not dependent on election, besides the two municipal councilors. {/ aLb 9{Ͳ ЊЍΏWǒƓĻΏЋЉЊБ Sustainable Severn Sound (SSS) | 105 Fourth Street, P.O. Box 8, Midland, ON | L4R 4K6 | 705.526.1371 x.112 Page 231 of 278 p.8 14.b) Minutes of Sustainable Severn Sound, Sustainability Committee meet... SMDHU, B. Armstrong -Hired a Health Promotion Masters student with, working on Climate Change project B. Armstrong suggested student as a potential resource for Climate Change upcoming video series. Moving forward with internal Climate Change Action Plan, theory of change to develop work this may be available to share with SC members at 9-Aug-2018 meeting. Including a stakeholder engagement framework (Climate Change Exchange Network), looking at how to use the vulnerability assessment to help other PH units. Township of Severn, R. Stevens -No municipal updates at this time. -Canadian Tire has just bought the Severn Town Mall, which is very exciting for local merchants, excited to see what comes out of it! Town of Midland, J. Contin -Community Safety Committee session is taking place on 20-Jun-2018 at St. from 6:30pm to 8:00pm, public meeting for input. -OPR growth planning information session being held at NSRC on 21-Jun-2018 -Hired a new procurement officer, that has filled an organizational void -EDCNS 2018 Prosperity Summit happening on 22-Jun-2018 Township of Georgian Bay, N. Popovich -Recent member of the PCP program! Congrats! Town of Penetanguishene, A. Dubeau -Main St. construction is coming along nicely very pleased with contractor, been great with communication and public relations. -Council approved the site plan for Hospice Huronia -Champlain Pharma will see the existing building be taken down, and a three- story building be constructed in its place hoping to be operational by spring 2019. -Official Plan has been moved forward to Council meeting in 2 -A. Dubeau voted for SSEA for the Great Lakes and St. Lawrence Cities Initiative, Wege Award NSCFDC, C. McLaughlin -19-Jun-2018, all welcome to AGM breakfast at Sainte Marie Among the Hurons at 7:30am (breakfast) to 9:30am. Schedule allows for Councilors to attend breakfast, but be dismissed around 8:10am to attend County meeting -21-Jun-2018, at 5:30pm at Sainte Marie Among {/ aLb 9{Ͳ ЊЍΏWǒƓĻΏЋЉЊБ Sustainable Severn Sound (SSS) | 105 Fourth Street, P.O. Box 8, Midland, ON | L4R 4K6 | 705.526.1371 x.112 Page 232 of 278 p.9 14.b) Minutes of Sustainable Severn Sound, Sustainability Committee meet... -22-Jun-2018, EDCNS 2018 Prosperity Summit SSEA, M. Hudolin -Signed lease agreement, hoping to be in new office by early July in Port Nicoll -Field season, new staff have joined for the summer (1 field staff assistant and invasive species student through Ontario Anglers) Township of Tay, C. Root -Spoke with Wildflower ladies at Wye Marsh re: Bridgeview garden -Tay Bike Day is taking place on 16-Jun-2018 amazing prizes available to be won! -Tender for Hospice construction has been posted. 6.0 2018 Meeting Schedule Date Time Location Purpose Discussion of Thursday, July 12, 2018 10am-12pm SSS Office, 105 Fourth Street, Midland Implementation Plan Thursday, August 9, 2018 10am-12pm SSS Office, 105 Fourth Street, Midland Other Business Thursday, September 6, 2018 10am-12pm SSS Office, 105 Fourth Street, Midland Other Business Thursday, October 4, 2018 10am-12pm SSS Office, 105 Fourth Street, Midland Other Business Thursday, November 8, 2018 10am-12pm SSS Office, 105 Fourth Street, Midland Other Business Thursday, December 6, 2018 10am-12pm SSS Office, 105 Fourth Street, Midland Other Business Motion to adjourn meeting. Moved by R. Stevens, seconded by A. Dubeau. Carried. 7.0 Adjournment: Time: 11:51am Next Meeting When: Thursday, July 12, 2018 Time: 10am-12pm Where: 105 Fourth Street, Midland {/ aLb 9{Ͳ ЊЍΏWǒƓĻΏЋЉЊБ Sustainable Severn Sound (SSS) | 105 Fourth Street, P.O. Box 8, Midland, ON | L4R 4K6 | 705.526.1371 x.112 Page 233 of 278 p.10 14.c) Minutes of Lake Simcoe Region Conservation Authority meeting held ... No. BOD-06-18 Friday, June 22, 2018 120 Bayview Parkway, Newmarket, ON MINUTES LSRCA Board Members Present: LSRCA Staff Present: Mayor G. Dawe, Chair M. Walters, Chief Administrative Officer Deputy Mayor/Regional Councillor N. Davison R. Baldwin, GM, Planning & Development J. Dolan M. Critch, GM, Corporate & Financial Services Regional Councillor B. Drew B. Kemp, GM, Conservation Lands Councillor A. Eek B. Longstaff, GM, Integrated Watershed Management Councillor K. Ferdinands K. Christensen, Manager, Human Resources Councillor P. Ferragine K. Yemm, Manager, Corporate Communications Mayor J. Grant T. Barnett, Coordinator, BOD/CAO Mayor V. Hackson D. Andrews, Land & Resources Planning Technician B. Booth, Manager, Regulations Councillor D. Kerwin Councillor S. Macpherson C. Burgess, Manager, Planning Mayor M. Quirk J. Chan, Natural Heritage Assistant Councillor S. Strangway A. Copeland, Climate Change Mitigation Assistant S. Fernandes, Natural Heritage Ecologist S. Jagminas, Communications Program Coordinator Regrets: K. Kennedy, Land Securement Officer Councillor S. Harrison-McIntyre N. Knight, Communications Specialist Mayor P. Molloy C. Taylor, Executive Director, LSCF Councillor P. Silveira B. Thompson, Manager, Integrated Watershed Management Councillor R. Simpson, Vice Chair K. Vickers, GIS Technician Township of Ramara Guests: K. Adeney, York Region L. Davies, York Region L. Gonsalves, York Region V. Navolskyy, York Region st Chair Dawe recognized National Indigenous Peoples Day on June 21 and acknowledged and thanked all generations of indigenous peoples for sharing the land known as the Lake Simcoe watershed, noting they have been stewards of this land and water for thousands of years before us. He noted that this acknowledgement will be made at the beginning of each Lake Simcoe Region Conservation Authority Annual General Meeting and st at the Board meeting closest to June 21 each year. I.DECLARATION OF PECUNIARY INTEREST None noted for this meeting. Page 234 of 278 14.c) Minutes of Lake Simcoe Region Conservation Authority meeting held ... Lake Simcoe Region Conservation Authority -06-18 June 22, 2018 Minutes Page 2 of 7 II. APPROVAL OF THE AGENDA Moved by: S. Strangway Seconded by: S. Macpherson BOD-093-18 RESOLVED THAT the content of the Agenda for the June 22, 2018 meeting of the LSRCA Board of Directors be approved as presented. CARRIED III. ADOPTION OF THE MINUTES a) Board of Directors Meeting May 25, 2018 Moved by: A. Eek Seconded by: V. Hackson BOD-094-18 -05-18 held on Friday, May 25, 2018 be approved as circulated. CARRIED b) Board Budget Meeting May 25, 2018 Moved by: A. Eek Seconded by: V. Hackson BOD-095-18 RESOLVED THAT the agenda and presentation for the Budget Committee meeting held on Friday, May 25, 2018 be received; and FURTHER that the minutes of the meeting be approved as circulated. CARRIED IV. ANNOUNCEMENTS a) LSRCA CAO Mike Walters congratulated Lake Simcoe Conservation Foundation Executive Director Cheryl Taylor and her team of staff and volunteers on a very successful fundraising dinner held on June 13, 2018. He also thanked LSRCA Board members for their support, noting that twelve Board members were in attendance. Executive Director Cheryl Taylor noted that the dinner raised $220,000, which is results would not be possible. b) CAO Walters was pleased to advise that LSRCA was the recipient of the 2018 Progressive Action Plan st . General Manager, Integrated Watershed Management, Ben Longstaff, explained that the award was for Mitigation Assistant, Anna Copeland, for her hard work in pulling the plan together. V. PRESENTATIONS a) The Inclusion Charter for York Region Manager, Human Resources, Ke Partnerships Branch and provided an overview of the Inclusion Charter for York Region, noting that the Charter is a community collaboration developed by York Region, bringing together multiple sectors in a Page 235 of 278 14.c) Minutes of Lake Simcoe Region Conservation Authority meeting held ... Lake Simcoe Region Conservation Authority -06-18 June 22, 2018 Minutes Page 3 of 7 strength is the ability to bring people together to build a welcoming community that celebrates and values the differences and contributions of everyone. By endorsing the Inclusion Charter, organizations affirm their commitment to becoming increasingly inclusive for employees and customers alike. The Charter reflects an evolving approach in support of existing federal and provincial legislation, responds to our rapidly changing demographics, provides a framework for promoting programs, services, facilities and workplaces, and benefits the communities it serves. ere then endorsed through CAO Mike Walters and Chair, Mayor Geoffrey Dawe. To view this presentation, please click this link: The Inclusion Charter York Region Presentation Moved by: B. Drew Seconded by: V. Hackson BOD-096-18 RESOLVED THAT the presentation by Manager, Human Resources, Keri Christensen, regarding the Inclusion Charter for York Region be received for information. CARRIED b) Lake Simcoe Watershed Report Card 2018 Manager, Integrated Watershed Management, Bill Thompson, provided a presentation on the Lake Simcoe Watershed Report Card 2018, noting that the watershed report card is a Conservation Ontario led initiative in an effort for all conservation authorities to use the same template. The report card is released every five years and reports on three core metrics: groundwater quality, surface water quality, and forest conditions, all combined to show the overall health of the lake. He was pleased to report that in all categories, conditions have remained stabled or shown improvement since the last report card. To view the report card, please click this link: Lake Simcoe Watershed Report Card 2018. He also noted that more detailed information and technical studies are available through LSRCA's Data Portal, which can be accessed on the LSRCA Homepage by clicking Data Portal from the Popular Links area. To view this presentation, please click this link: Lake Simcoe Watershed Report Card 2018 Presentation Moved by: S. Macpherson Seconded by: J. Dolan BOD-097-18 RESOLVED THAT the presentation by Manager, Integrated Watershed Management, Bill Thompson, regarding the Lake Simcoe Watershed Report Card 2018 be received for information. CARRIED c) Natural Heritage Ecologist, Shauna Fernandes Chagani, provided Heritage System and Restoration Strategy (NHSRS), noting that developing and implementing a NHSRS for the Lake Simcoe watershed was identified as a priority action in -2020). Following a presentation to and direction from the Board of Directors in 2017, a comprehensive consultation process was undertaken in order to update a previous natural heritage system that will serve as a foundational study s and services. Page 236 of 278 14.c) Minutes of Lake Simcoe Region Conservation Authority meeting held ... Lake Simcoe Region Conservation Authority -06-18 June 22, 2018 Minutes Page 4 of 7 The Natural Heritage System was defined and categorized into core features, targeted areas that enhance the NHS, and buffers within the Lake Simcoe watershed. To view the strategy, please click this link: Natural Heritage System and Restoration Strategy LSRCA will lead the implementation of the NHSRS through a series of 39 actions that will be shared and supported by its watershed-wide municipal partners and the extended community. The implementation management, monitoring and data collection, research and tools, outreach and education, partnerships, and strategy evaluation. Mayor Hackson thanked Ms. Fernandes for her wonderful presentation and all the work that has gone into the strategy, noting that all partners will need to play a large role in making it happen. Councillor Eek thanked staff for the additional consultation with the Ontario Federation of Agriculture, noting she is pleased to hear of their letter of support. To view this presentation, please click this link: Natural Heritage System and Restoration Strategy Presentation Moved by: A. Eek Seconded by: D. Kerwin BOD-098-18 RESOLVED THAT the presentation by Natural Heritage Ecologist, Shauna Fernandes received for information. CARRIED Staff Report No. 23-18-was included in the agenda. Moved by: A. Eek Seconded by: D. Kerwin BOD-099-18 RESOLVED THAT Staff Report No. 23-18-BOD regarding the Natural Heritage System and Restoration Strategy be received; and FURTHER THAT the Natural Heritage System and Restoration Strategy be approved. CARRIED d) Land and Resource Planning Technician, Dan Andrews, provided Assessment Strategy, noting the purpose of the assessment was to a) provide an account of all existing records for LSRCA landholdings, b) identify incomplete or out-of-date records and propose a schedule for their completion, and c) inform future conservation land management direction. He noted that to date, an -of- date records is two-thirds complete resulting in better management of these properties. The information gathered is and will continue to inform the future of conservation area management plan agreements, forest management plans, land acquisition strategies, risk management, operations and facilities management, conservation lands and funding, as well as monitoring and tracking. An implementation strategy has been put in place, and future anticipated outcomes have been defined. Page 237 of 278 14.c) Minutes of Lake Simcoe Region Conservation Authority meeting held ... Lake Simcoe Region Conservation Authority -06-18 June 22, 2018 Minutes Page 5 of 7 To view this presentation, please click this link: Conservation Landholding Assessment Implementation Strategy Presentation Moved by: P. Ferragine Seconded by: B. Drew BOD-100-18 RESOLVED THAT the presentation by Land and Resource Planning Technician, Dan information. CARRIED VI.HEARINGS There were no hearings at this meeting. VII. DEPUTATIONS There were no deputations at this meeting. VIII. DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION Items 1a, b, c, and 2 were identified as items requiring separate discussion. IX. ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION Item 3 was identified under items not requiring separate discussion. Moved by: S. Macpherson Seconded by: N. Davison BOD-101-18 authorized to take all necessary action required to give effect to same. CARRIED 3. Update on Administrative By-Laws BOD-102-18 RESOLVED THAT Staff Report No. 25-18-BOD regarding the second reading of the Lake Simcoe Region Conservation Authority Administrative By-Laws be received; and FURTHER THAT the Chief Administrative Officer/Secretary Treasurer be directed to table the draft Administrative By-Laws for a third and final time at the July 2018 Board September 28, 2018 meeting. CARRIED X. CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION 1. Correspondence a) CAO Walters referenced the June 6, 2018 letter from the Township of Ramara to the Office of the Mining and Lands Commissioner, noting that while it advises that the Township is appealing Page 238 of 278 14.c) Minutes of Lake Simcoe Region Conservation Authority meeting held ... Lake Simcoe Region Conservation Authority -06-18 June 22, 2018 Minutes Page 6 of 7 . CAO Walters noted that LSRCA does not have any additional information on this appeal at this point. b) CAO Walters referenced the June 15, 2018 letter from the Township of Ramara to LSRCA Planning Act and to define the Roles o Walters noted that representatives of Township (the Mayor, two Councillors and two staff th members) attended a meeting at LSRCA on June 15 to discuss the termination of this MOU. LSRCA staff did advise during the meeting that terminating the MOU is in fact in direct contravention of the Planning Act. c) Councillor Strangway referenced the City of Kawartha Lakes Council Report, noting that Mayor Letham requested a core service review on approximately 50 aspects within the municipality to consider all options. He was pleased to report that Council very strongly supports the work of the conservation authorities and quickly voted on Option 3 To Continue Conservation Authority Services, and expressed an interest in exploring Options 4 and 5 - To Increase and Embrace Conservation Authority Services. Moved by: S. Strangway Seconded by: J. Grant BOD-103-18 RESOLVED THAT correspondence listed in the agenda as Item 1a) to 1c) be received for information. CARRIED 2. 2019 Budget Assumptions General Manager, Corporate and Financial Services, Mark Critch, noted that the budget assumptions were updated to be consistent with those approved at the May Board Budget Committee meeting, and this information will be used to update member municipalities. He also noted that resources have been added to address planned strategic plan initiatives, but that this request is conservative. Moved by: V. Hackson Seconded by: N. Davison BOD-104-18 RESOLVED THAT Staff Report No. 24-18-BOD regarding the recommended budget assumptions for the 2019 fiscal year be approved. CARRIED XI. CLOSED SESSION The Board moved to Closed Session to deal with a confidential legal matter. Moved by: S. Macpherson Seconded by: M. Quirk BOD-105-18 RESOLVED THAT the Board move to Closed Session to deal with a confidential legal matter; and FURTHER THAT the Chief Administrative Officer, members of the Executive Management Team, the Manager, Regulations, the Environmental Regulations Analyst, and the Coordinator BOD/CAO remain in the meeting. CARRIED Page 239 of 278 14.c) Minutes of Lake Simcoe Region Conservation Authority meeting held ... Lake Simcoe Region Conservation Authority -06-18 June 22, 2018 Minutes Page 7 of 7 The Board rose from Closed Session. Moved by: S. Macpherson Seconded by: N. Davison BOD-106-18 RESOLVED THAT the Board rise from Closed Session and report findings. CARRIED a) Legal Matter The Board received an update regarding on a confidential legal matter. Moved by: M. Quirk Seconded by: V. Hackson BOD-107-18 RESOLVED THAT the update regarding a confidential legal matter be received for information. CARRIED XII.OTHER BUSINESS th a) Chair Dawe advised that the next meeting will be held on Friday, July 27 offices located at 120 Bayview Parkway in Newmarket. b) Councillor Kerwin announced that he plans to retire and accordingly he will not be running in the 2018 Municipal Election. XIII.ADJOURNMENT Moved by: P. Ferragine Seconded by: K. Ferdinands BOD-108-18 RESOLVED THAT the meeting be adjourned @ 11:20 a.m. CARRIED ____ Mayor Geoffrey Dawe Michael Walters Chair Chief Administrative Officer Page 240 of 278 14.d) Correspondence dated June 29, 2018 from Township of Centre Welling... Page 241 of 278 14.d) Correspondence dated June 29, 2018 from Township of Centre Welling... Page 242 of 278 14.e) Correspondence dated July 7, 2018 from Sheila Craig, President, Cr... Page 243 of 278 14.f) Correspondence dated July 11, 2018 from Pat Campbell, President & ... Page 244 of 278 14.g) Correspondence dated July 16, 2018 from Ellen Blaubergs, Board Mem... Page 245 of 278 15.a) Correspondence dated August 5, 2018 from Bryn and Kim Pressnail re... Page 246 of 278 15.a) Correspondence dated August 5, 2018 from Bryn and Kim Pressnail re... Page 247 of 278 15.a) Correspondence dated August 5, 2018 from Bryn and Kim Pressnail re... Page 248 of 278 15.a) Correspondence dated August 5, 2018 from Bryn and Kim Pressnail re... Page 249 of 278 15.a) Correspondence dated August 5, 2018 from Bryn and Kim Pressnail re... Page 250 of 278 15.a) Correspondence dated August 5, 2018 from Bryn and Kim Pressnail re... Page 251 of 278 15.a) Correspondence dated August 5, 2018 from Bryn and Kim Pressnail re... Page 252 of 278 15.a) Correspondence dated August 5, 2018 from Bryn and Kim Pressnail re... Page 253 of 278 15.a) Correspondence dated August 5, 2018 from Bryn and Kim Pressnail re... Page 254 of 278 15.a) Correspondence dated August 5, 2018 from Bryn and Kim Pressnail re... Notes to Table 8.2.1.3.A.: (2) Where multiple calculations of sanitary sewagevolume is permitted, the calculation resulting in the highest flow shall be used in determining the design daily sanitary sewageflow. (3) Total finished area, excluding the area of the finished basement. Page 255 of 278 15.a) Correspondence dated August 5, 2018 from Bryn and Kim Pressnail re... Page 256 of 278 15.a) Correspondence dated August 5, 2018 from Bryn and Kim Pressnail re... Page 257 of 278 15.b) Petition correspondence received August 8, 2018 from LeeAnn Baker ... Page 258 of 278 15.b) Petition correspondence received August 8, 2018 from LeeAnn Baker ... Page 259 of 278 17.a) By-Law No. 2018-076: A By-law to Appoint a Risk Management Officia... Clean Water Act, 2006 Clean Water Act, 2006,S.O. 2006, Chapter 22 Municipal Act, 2001 Act Act Page 260 of 278 17.b) By-Law No. 2018-077: A By-law to Establish and Appoint a Joint Com... Page 261 of 278 17.b) By-Law No. 2018-077: A By-law to Establish and Appoint a Joint Com... Page 262 of 278 17.b) By-Law No. 2018-077: A By-law to Establish and Appoint a Joint Com... Municipal Elections Act, 1996 Public Accounting Act, 2004, Municipal Conflict of Interest Act Page 263 of 278 17.b) By-Law No. 2018-077: A By-law to Establish and Appoint a Joint Com... Municipal Conflict of Interest Act Labour Relations Act, 1995 Canada Labour Code Page 264 of 278 17.b) By-Law No. 2018-077: A By-law to Establish and Appoint a Joint Com... Page 265 of 278 17.b) By-Law No. 2018-077: A By-law to Establish and Appoint a Joint Com... Page 266 of 278 17.b) By-Law No. 2018-077: A By-law to Establish and Appoint a Joint Com... Page 267 of 278 17.b) By-Law No. 2018-077: A By-law to Establish and Appoint a Joint Com... Page 268 of 278 17.b) By-Law No. 2018-077: A By-law to Establish and Appoint a Joint Com... Page 269 of 278 17.b) By-Law No. 2018-077: A By-law to Establish and Appoint a Joint Com... Page 270 of 278 17.c) By-Law No. 2018-079: A By-law to Authorize the Execution of a Deve... Page 271 of 278 17.c) By-Law No. 2018-079: A By-law to Authorize the Execution of a Deve... Page 272 of 278 17.c) By-Law No. 2018-079: A By-law to Authorize the Execution of a Deve... Page 273 of 278 17.c) By-Law No. 2018-079: A By-law to Authorize the Execution of a Deve... Page 274 of 278 17.c) By-Law No. 2018-079: A By-law to Authorize the Execution of a Deve... Municipal Act Municipal Act, 2001, S.O. 2001, c. 25, Page 275 of 278 17.c) By-Law No. 2018-079: A By-law to Authorize the Execution of a Deve... Page 276 of 278 17.c) By-Law No. 2018-079: A By-law to Authorize the Execution of a Deve... Page 277 of 278 19.a) By-Law No. 2018-078: Being a by-law to confirm the proceedings of ... Municipal Act, 2001, S.O. 2001, C. 25, as amended Page 278 of 278