09 12 2018 Council AgendaPage
1. Call to Order - Moment of Reflection:
2. Adoption of Agenda:
a) Motion to Adopt the Agenda.
3. Disclosure of Pecuniary Interest:
4. Closed Session Items:
a) Motion to go In Closed Session.
b) Motion to Rise and Report.
C) Robin Dunn, CAO; Andria Leigh, Director, Development Services re -
Solicitor -client privilege; Litigation affecting the municipality (Burl's Creek).
d) Robin Dunn, CAO; Donna Hewitt, Director, Corporate Services re: Trade
secret or scientific, technical, commercial, financial or labour relations
information, supplied in confidence to the municipality (Lake Simcoe
Regional Airport).
5. Minutes of Council and Committees:
6-18 a) Minutes of Council meeting held on Wednesday, August 15, 2018.
6. Recognition of Achievements:
None.
7. Public Meetings:
None.
8. Deputations:
None.
9. Presentations:
None.
Page 1 of 95
The Township of Oro-Medonte
Council Meeting Agenda
Council Chambers
Township o���
?tC�
Wednesday, September 12, 2018
Proud Herigqe, Exciting Future
9:00 a.m. - Closed Session
10:00 a.m. - Open Session
1. Call to Order - Moment of Reflection:
2. Adoption of Agenda:
a) Motion to Adopt the Agenda.
3. Disclosure of Pecuniary Interest:
4. Closed Session Items:
a) Motion to go In Closed Session.
b) Motion to Rise and Report.
C) Robin Dunn, CAO; Andria Leigh, Director, Development Services re -
Solicitor -client privilege; Litigation affecting the municipality (Burl's Creek).
d) Robin Dunn, CAO; Donna Hewitt, Director, Corporate Services re: Trade
secret or scientific, technical, commercial, financial or labour relations
information, supplied in confidence to the municipality (Lake Simcoe
Regional Airport).
5. Minutes of Council and Committees:
6-18 a) Minutes of Council meeting held on Wednesday, August 15, 2018.
6. Recognition of Achievements:
None.
7. Public Meetings:
None.
8. Deputations:
None.
9. Presentations:
None.
Page 1 of 95
Council Meeting Agenda - September 12, 2018
10. Identification From the Public of an Agenda Item of Interest:
Provides an opportunity for members of the public to identify an agenda item
which the public member may request be brought forward and considered
earlier in the meeting.
11. Open Forum:
The Open Forum provides an opportunity for the public to provide verbal
comments to Council, in Open Session, on matters scheduled on the current
agenda, and shall be conducted as follows:
• Open Forum shall last no longer than 20 minutes;
• Each speaker shall be required to identify the agenda item they are
speaking to and provide their name and address, which may become
part of the public record;
• A speaker shall be limited to 2 minutes per agenda item;
• No response shall be provided to any question posed during Open
Forum;
• No discussion, debate or decisions will occur during Open Forum;
• Each speaker is permitted to speak only once per agenda item;
• A speaker may provide comment on one agenda item and then shall
step aside to enable another to provide comment on an agenda item;
• No speaker shall speak to a second agenda item until other
individuals have had an opportunity to speak once;
• Speakers providing comment on the same agenda item, shall be
requested to limit their comments so as to provide additional
information and not repeat the same information provided by a
previous speaker;
• Comments made during Open Forum will not form part of the minutes
of the meeting;
• The following matters will not be permitted during Open Forum:
o Comments/complaints against Members of Council or
Township staff;
o Matters beyond the jurisdiction of Council or the Township;
o Closed Session agenda items, including current or pending
litigation, or Insurance claims and/or pending claims by or
against the Township;
o Comments with respect to Minutes of Council and Committees;
o Comments that are contrary to the Municipal Freedom of
Information and Protection of Privacy Act;
o Comments with respect to any applications which have
proceeded through a Public Meeting in accordance with the
Planning Act, with the exception of comment related to a
recommendation contained within the Staff Report.
• The Chair may conclude Open Forum prior to the 20 minute maximum
Page 2 of 95
Council Meeting Agenda - September 12, 2018
13. Reports of Members of Council:
a) Updates from Council Representatives — County of Simcoe and Township
Partners and Agencies.
Provides an opportunity for the Township's representatives at the County of
Simcoe, and the Council members appointed as the Township's
representatives at the Township's Partners and Agencies, to deliver updates
on the activities of the County of Simcoe and the Township's Partners and
Agencies.
14. Consent Agenda:
36-37 a) Announcements of Interest to the Public:
1. Township of Oro-Medonte, Building Division, Electronic Submission
Guidelines Notice.
38-39 b) Correspondence dated August 17, 2018 from David Hazell, Chair, Teachers
of English as a Second Language Association of Ontario (TESL) re: Request
to Proclaim October 28 -November 3, 2018, "English as a Second Language
Week".
Staff Recommendation: Receive, Proclaim, Post on Township Website.
40-44 c) Correspondence dated August 29, 2018 from Dr. Matt Miller, Chair, Orillia &
Area Physician Recruitment & Retention re: Mid -Year Activity and Financial
Performance Report.
Staff Recommendation: Receive for Information Only.
45 d) Correspondence dated August 29, 2018 from Jon Pegg, Chief of Emergency
Management, Ministry of Community Safety and Correctional Services re:
Emergency Management and Civil Protection Act (EMCPA) Compliance.
Page 3 of 95
time limit, for non-compliance with the Open Forum parameters,
Conduct of Members of the Public, or any other reason.
12.
Reports of Municipal Officers:
19-23 a)
Report No. DS2018-87, Todd Weatherell, Intermediate Planner re: Request
for Temporary 2nd Dwelling 8698 Highway 12 — Cheslock [Refer to Item
17a)].
24-29 b)
Report No. OCS2018-8, Shawn Binns, Director, Operations and Community
Services and Karla Musso-Garcia, Manager of Operations re: Award of
Tender OCS 2018-008 Supply and Delivery of Winter Sand and Winter Salt.
30-32 c)
Report No. OCS2018-22, Justin Metras, Manager, Infrastructure and Capital
Projects re: Roadway Patching.
33-35 d)
Report No. OCS2018-23, Shawn Binns, Director, Operations and Community
Services re: Oro-Medonte Community Arena Food Concession [Refer to Item
17b)].
13. Reports of Members of Council:
a) Updates from Council Representatives — County of Simcoe and Township
Partners and Agencies.
Provides an opportunity for the Township's representatives at the County of
Simcoe, and the Council members appointed as the Township's
representatives at the Township's Partners and Agencies, to deliver updates
on the activities of the County of Simcoe and the Township's Partners and
Agencies.
14. Consent Agenda:
36-37 a) Announcements of Interest to the Public:
1. Township of Oro-Medonte, Building Division, Electronic Submission
Guidelines Notice.
38-39 b) Correspondence dated August 17, 2018 from David Hazell, Chair, Teachers
of English as a Second Language Association of Ontario (TESL) re: Request
to Proclaim October 28 -November 3, 2018, "English as a Second Language
Week".
Staff Recommendation: Receive, Proclaim, Post on Township Website.
40-44 c) Correspondence dated August 29, 2018 from Dr. Matt Miller, Chair, Orillia &
Area Physician Recruitment & Retention re: Mid -Year Activity and Financial
Performance Report.
Staff Recommendation: Receive for Information Only.
45 d) Correspondence dated August 29, 2018 from Jon Pegg, Chief of Emergency
Management, Ministry of Community Safety and Correctional Services re:
Emergency Management and Civil Protection Act (EMCPA) Compliance.
Page 3 of 95
Council Meeting Agenda - September 12, 2018
Staff Recommendation: Receive for Information Only.
46-53 e) Minutes of Nottawasaga Valley Conservation Authority meeting held on
Friday, June 22, 2018.
Staff Recommendation: Receive for Information Only.
54-74 f) Correspondence dated September 5, 2018 from County of Simcoe re: Age -
Friendly Seniors Housing Grant Program.
Staff Recommendation: Receive for Information Only.
15. Communications/Petitions:
75 a) Correspondence dated August 30, 2018 from Dr. Howard Bloom, Apple
Blossom Village re: Request to Reduce Speed Limit from 50kms to 40kms
and to Declare a Community Safety Zone Area.
76 b) Correspondence dated August 27, 2018 from Brad Lewis, Lewis Motor Sales
Inc. re: Request for Exemption, Towing By -Law No. 2012-143, as amended.
77-86 c) Correspondence dated September 4, 2018 from Jan Novak, Chair, Images
Studio Tour re: Request for Exemption, Sign By -Law No. 2010-075, as
amended.
16. Notice of Motions:
None.
17. By -Laws:
87-88 a) By -Law No. 2018-080: Being a By -Law to Authorize the Execution of an
Agreement Between The Township of Oro-Medonte and Robert James
Cheslock and Jodi Eleanor Lee Cheslock to Allow for Two Dwellings.
89-94 b) By -Law No. 2018-085: A By-law to Authorize the Execution of An Agreement
Between The Corporation of the Township of Oro-Medonte and The Snack
Shack for the Operation of the Concession Booth at the Oro-Medonte
Community Arena and to Repeal By-law No. 2014-153.
18. Closed Session Items (Unfinished Items):
19. Confirmation By -Law:
95 a) By -Law No. 2018-084: Being a by-law to confirm the proceedings of the
Council meeting held on Wednesday, September 12, 2018.
20. Questions from the Public Clarifying an Agenda Item:
Questions from the Public Clarifying an Agenda Item provides an opportunity
for the members of the public to seek clarification with respect to the decision
which was made on an agenda item, the meaning of the decision and the
next steps as a result of the decision.
Page 4 of 95
Council Meeting Agenda - September 12, 2018
• Questions from the Public Clarifying an Agenda Item shall last no
longer than 10 minutes;
• Responses provided to questions posed during Questions from the
Public Clarifying an Agenda Item shall be included within the 10
minute maximum time limit;
• Each speaker shall be required to identify the agenda item they are
seeking clarification on and provide their name and address, which
may become part of the public record;
• A speaker shall be limited to 1 minute per question;
• A speaker may pose a question and then shall step aside to enable
another to pose a question;
• The Chair may conclude Questions from the Public Clarifying an
Agenda Item prior to the 10 minute maximum time limit, for non-
compliance with the above parameters, Conduct of Members of the
Public, or any other reason.
21. Adjournment:
a) Motion to Adjourn.
Page 5 of 95
5.a) Minutes of Council meeting held on Wednesday, August 15, 2018.
.'--
�,.
Tnwruhip of
Proud Heritage, Exciting Future
Wednesday, August 15, 2018
Present
Staff
Present:
2014-201
Mayor H.S. Hughes
Deputy Mayor Ralph Hough
Councillor Barbara Coutanche
Councillor Scott Macpherson
Councillor Phil Hall
Councillor John Crawford
Councillor Scott Jermey
Robin Dunn, Chief Administrat
The Township of Oro-Medonte
Council Meeting Minutes
Council Chambers
Time: 9:04 a.m.
Karen Way, Clerk; q1111111h,-
Mark DesLauriers, Chief Financial Officer/Treasurer;
Andria Leigh, Director, Development Services;
Donna Hewitt, Director, Corporate Services;
Tamara Obee, Manager, Human Resources, Health & Safety;
Curtis Shelswell, Chief Municipal Law Enforcement Officer;
Hugh Murray, Director, Fire & Emergency Services/Fire Chief;
Justin Metras, Manager, Infrastructure and Capital Projects;
1. Call to Order - Moment of Reflection:
Mayor H.S. Hughes assumed the Chair and called the meeting to order.
N6'.
2. Adoption of Agenda:
a) Motion to Adopt the Agenda.
3. Disclosure of Pecuniary Interest:
None declared.
Page 1 of 13
Page 6 of 95
5.a) Minutes of Council meeting held on Wednesday, August 15, 2018.
Council Meeting Minutes — Wednesday, August 15, 2018.
4. Closed Session Items:
a) Motion to go In Closed Session.
Motion No. C180815-2
Moved by Macpherson, Seconded by Crawford
Be it resolved that we do now go in Closed Session at 9:06 a.m. to discuss
• personal matter affecting an identifiable individual (Joint Compliance Audit Committee);
• litigation affecting the municipality (Short Term Rentals).
b) Motion to Rise and Report.
Motion No. C180815-3
Moved by Crawford, Seconded by Macpl
Carried.
Be it resolved that we do now Rise at 9:49 a.m. and Recess until 10:00 a.m. at which
time we shall Report on the Closed Session Items 4
c) Andria Leigh, Director, Development Services re: Litigation affecting the municipality
(Short Term Rentals). In INNEW,
d) Karen Way, Clerk re: Personal matters about an identifiable individual (Joint
Compliance Audit Committee).
moowmw=06V=1 lqkhh� i%
Carried.
c) Andria Leigh, Director, Development Services re: Litigation affecting the municipality
(Short Term Rentals).
The following staff were present.
Robin Dunn, Chief Administrative Officer;
Karen Way, Clerk;
Andria Leigh, Director, Development Services;
Donna Hewitt, Director, Corporate Services;
Motion No. C180815-4
Moved by Hall, Seconded by Jermey
Be it resolved that the confidential verbal information presented by Andria Leigh, Director,
Development Services and Councillor Hall re: Litigation affecting the municipality (Short
Term Rentals) be received.
Carried.
Page 2 of 13
Page 7 of 95
5.a) Minutes of Council meeting held on Wednesday, August 15, 2018.
Council Meeting Minutes — Wednesday, August 15, 2018.
d) Karen Way, Clerk re: Personal matters about an identifiable individual (Joint Compliance
Audit Committee).
The following staff were present.
Robin Dunn, Chief Administrative Officer;
Karen Way, Clerk;
Andria Leigh, Director, Development Services;
Donna Hewitt, Director, Corporate Services;
Motion No. C180815-5
Moved by Macpherson, Seconded by Crawford
Be it resolved
1. That Confidential Report No. CS2018-19, Karen Way, Clerk re: Joint Compliance Audit
Committee be received and adopted.
2. That the recommended appointments be approved by this Council.
3. That the Clerk be directed to bring forward an appointment by-law for consideration of
Council.
womb, Ix Carried.
5. Minutes of Council and Committees'
a) Minutes of Council meeting held on Wednesday, July 18, 2018.
Motion No. C180815-6 %JIF"4%
Moved by Crawford, Seconded by Macpherson hL
Be it resolved that the draft minutes of the Council meeting held on Wednesday, July 18,
2018 be received and adopted as printed and circulated.
x N N Carried.
6. Recognition of Achievements:
None. N4f
7. Public Meetings:
None.
Page 3 of 13
Page 8 of 95
5.a) Minutes of Council meeting held on Wednesday, August 15, 2018.
Council Meeting Minutes — Wednesday, August 15, 2018.
8. Deputations:
a) Jim Partridge, Simcoe County Federation of Agriculture re: Lack of 911/Green Numbers
on Vacant Properties.
Motion No. C180815-7
Moved by Macpherson, Seconded by Crawford
Be it resolved that the correspondence dated July 30, 2018 and presentation by Jim
Partridge, Simcoe County Federation of Agriculture re: Lack of 911/Green Numbers on
Vacant Properties be received. AAM
Carried.
b)
Eric Harkonen, Vetta Spa Inc. re: Vetta Nordic Spa Site Plan Design and Request Relief
of the Site Plan Securities.
Motion No. C180815-8
9
Moved by Coutanche, Seconded by Macpherson
Be it resolved xq� X
1. That the correspondence dated August 3 and 15, 2018 and presentation by Eric
Harkonen, Vetta Spa Inc. re: Vetta Nordic Spa Site Plan Design and Request Relief of
the Site Plan Securities be received.
2. That, as per By -Law No. 2018-041, the CAO respond back to Vetta Spa Inc. as per his
delegated authority by the end of August, 2018.
Carried
Afro"�'I% _"�
c) Henry and Reta Regelink re: Ontario Wildlife Damage Compensation Program, Ministry
of Agriculture, Food and Rural Affairs (OMAFRA).
Motion No. C180815-9
Moved by Hall, Seconded by"Jermey
Be it resolved
1. That the correspondence dated August 8, 2018 and presentation by Henry and Reta
Regelink re: Ontario Wildlife Damage Compensation Program, Ministry of Agriculture,
Food and Rural Affairs (OMAFRA) be received.
2. And that supportive correspondence be sent to the MNR, MTO and OMAFRA under the
Mayor's signature.
Carried.
Page 4 of 13
Page 9 of 95
5.a) Minutes of Council meeting held on Wednesday, August 15, 2018.
Council Meeting Minutes — Wednesday, August 15, 2018.
12. Reports of Municipal Officers:
a) Report No. DS2018-64, Catherine McLean, Planner re: Minor Variance Application
2018-A-26 by Alaine Faris, 3569 Line 12 North [deferred at July 19, 2018 Development
Services Committee meeting].
Motion No. C180815-10
Moved by Coutanche, Seconded by Macpherson
Be it resolved A&
1. That Report No. DS2018-64, Catherine McLean, Planner re: Minor Variance Application
2018-A-26 by Alaine Faris, 3569 Line 12 North be received.
2. That Minor Variance Application 2018-A-26 by Alaine Faris, specifically to permit
construction of single detached dwelling in the Environmental Protection (EP) Zone, on
lands municipally known as 3569 Line 12 N, be approved.
3. That the following conditions be imposed on the Committee's decision:
a) That notwithstanding Section 5.27 and Table A5 of Zoning By-law 97-95, the
proposed single detached dwelling shall otherwise comply with all other applicable
provisions of the Zoning By-law; INEW
b) That the proposed single detached dwelling be substantially and proportionally in
conformity with the dimensions as set out on the application and sketches submitted
and approved by Council; and
c) That the appropriate Zoning Certificate, Building Permit, Engineered Lot Grading Plan
(if required), and Entrance Permit be obtained only after the decision becomes final
and binding, as provided for within the Planning Act R.S.O. 1990, c.P. 13.
4. That the applicant be advised of Council's decision under the Secretary -Treasurer's
signature
Carried.
9. Presentations.
a) A/S/Sgt Blake Freure, Ontario Provincial Police, Barrie Detachment re: Second Quarter
Statistic Update.
Motion No. C180815-11 WI
Moved by Macpherson, Seconded by Coutanche
Be it resolved that the correspondence dated April -June, 2018 and presented by A/S/Sgt
Blake Freure, Ontario Provincial Police, Barrie Detachment re: Second Quarter Statistic
Update be received.
Carried.
Page 5 of 13
Page 10 of 95
5.a) Minutes of Council meeting held on Wednesday, August 15, 2018.
Council Meeting Minutes — Wednesday, August 15, 2018.
Motion No. C180815-12
Moved by Crawford, Seconded by Macpherson
Be it resolved that Rule 14.21 a) of Procedural By-law No. 2017-165 be suspended in order
to allow the meeting to proceed past the 4 hour adjournment requirement.
Carried.
Council recessed at 11: 44 a.m. and reconvened at 11:53 a.m.
'A&
10. Identification From the Public of an Agenda Item of Interest:
Provides an opportunity for members of the public to identify an agenda item which the
public member may request be brought forward and considered earlier in the meeting.
11. Open Forum:
Nk '&' 'N
One individual provided comments not related to an agenda item.
13. Reports of Members of Council:`''
b) Councillor Hall re: Noise By -Law No. 2012-167 (Office Consolidation).
Motion No. C180815-13'
Moved by Hall, Seconded by Jermey
Be it resolved _
1. That the verbal information presented by Councillor Hall re
167 be received.
2. And that staff report back prior to the end of 2018.
Noise By -Law No. 2012 -
Carried.
Page 6 of 13
Page 11 of 95
5.a) Minutes of Council meeting held on Wednesday, August 15, 2018.
Council Meeting Minutes — Wednesday, August 15, 2018.
c) Councillor Hall re: Requirement of Measureable Tools/Items for By -Law No. 2018-
045 Off -Road Vehicles By-law Trial.
Motion No. C180815-14
Moved by Hall, Seconded by Coutanche
Be it resolved
1. That the verbal information presented by Councillor Hall re: Requirement of
Measureable Tools/Items for By -Law No. 2018-045 Off -Road Vehicles By-law Trial
be received. ANEW
2. That the Clerk provide correspondence to Sgt. Freure regarding requested statistics
for off road vehicles and that further correspondence be provided back to Council.
3. That staff report back accordingly.
12. Reports of Municipal Officers:
b)
Carried.
Report No. DS2018-76, Andria Leigh, Director, Development Services re: Source Water
Protection —Appointment of Risk Management Officer/Inspector for Risk Management
Service [Refer to Item 17a)].
Motion No
C180815-1 5`"°
Moved by Hall, Seconded by Jerme
Be it resolved
1. That Report No. DS2018-76, Andria Leigh, Director, Development Services re: Source
Water Protection — Appointment of Risk Management Officer/Inspector for Risk
Management Services be received and adopted.
2. That Melissa Carruthers of the Severn Sound Environmental Association (SSEA) be
appointed as the Risk Management Official and Risk Management Inspector for the
Township of Oro-Medonte under Part IV of the Clean Water Act.
3. That the applicable by-law be brought forward for Council's consideration.
4. That SSEA be advised of Council's decision under the Director, Development Services'
signature.
Carried.
Page 7 of 13
Page 12 of 95
5.a) Minutes of Council meeting held on Wednesday, August 15, 2018.
Council Meeting Minutes — Wednesday, August 15, 2018.
c) Report No. DS2018-78, Derek Witlib, Manager, Planning Services re: Development
Agreement for Emergency Access David & Sheila Saunders, 1435 15/16 Side Road East
[Refer to Item 17c)].
Motion No. C180815-16
Moved by Jermey, Seconded by Hall
Be it resolved
1. That Report No. DS2018-78, Derek Witlib, Manager, Planning Services re: Development
Agreement for Emergency Access David & Sheila Saunders, 1435 15/16 Side Road East
be received and adopted.
2. That the Development Agreement required for the Township to receive a future
emergency access block across the lands located at 1435 15/16 Side Road East and
described as PT LT 16 CON 11 ORO BEING PTS 2 & 6 51 R39524; SUBJECT TO AN
EASEMENT IN GROSS OVER PT 6 51 R39524 AS IN SC1211575; TOWNSHIP OF
ORO-MEDONTE, as in SC1501503, being PIN 585470154, be approved.
3. That the Mayor and Clerk be authorized to execute the Development Agreement.
4. That the owner be advised of the Council's decision under the Director, Development
Services' signature.
Carried.
d) Mark DesLauriers, Chief Financial Officer/Treasurer, correspondence dated July 31,
2018 from Gerald Norman, Dooley Lucenti LLP re: McGill Sale to Simpson/Penner, Con
4, Part Lot 12 (Line 3), Oro-Medonte, Lot 12, Concession 4, Tile Drainage Loan
Apportionment of Rate Confirmation, Section 12(3) Tile Drainage Act.
Motion No. C180815-17 IV -`q�
401,
Moved by Jermey, Seconded by Ha
Be it resolved
1. That the correspondence dated July 31, 2018 from Gerald Norman, Dooley Lucenti LLP
and presented by Mark DesLauriers, Chief Financial Officer/Treasurer re: McGill Sale to
Simpson/Penner, Con 4, Part Lot 12 (Line 3), Oro-Medonte, Lot 12, Concession 4, Tile
Drainage Loan Apportionment of Rate, Section 12(3) Tile Drainage Act be received.
2. That Council confirms the apportionment of the outstanding loan, between the two
properties (PIN No. 58542-0104 and PIN No. 58542-0102) as required by Section 12 of
the Tile Drainage Act, to Mr. Michael McGill retaining 100% of the responsibility.
3. That the applicant be advised of Council's decision under the Chief Financial
Officer/Treasurer's signature.
Carried.
Page 8 of 13
Page 13 of 95
5.a) Minutes of Council meeting held on Wednesday, August 15, 2018.
Council Meeting Minutes — Wednesday, August 15, 2018.
e) Report No. F12018-17, Mark DesLauriers, Chief Financial Officer/Treasurer re: Financial
Executive Summary Report — Q2 2018.
Motion No. C180815-18
Moved by Jermey, Seconded by Hall
Be it resolved that Report No. F12018-17, Mark DesLauriers, Chief Financial
Officer/Treasurer re: Financial Executive Summary Report — Q2 2018 be received for
information only.
J&# Carried.
f) Report No. CS2018-18, Marie Brissette, Executive Assistant CAO/Special Projects
Coordinator re: Corporate Projects Status Update — July 2018.
Motion No. C180815-19
IN
Moved by Coutanche, Seconded by Macpherson
'Ja' IN��
Be it resolved that Report No. CS2018-18, Marie Brissette, Executive Assistant CAO/Special
Projects Coordinator re: Corporate Projects Status Update — July 2018 be received for
information only.
Carried.
g) Report No. CS2018-20, Karen Way, Clerk re: Election Implementation Update.
Motion No. C180815-20'LA&b., Ak
Moved by Coutanche, Seconded by Macpherson
Be it resolved that Report No. CS2018-20, Karen Way, Clerk re
Update be received for information only.
A h' is
Council recessed at 1:29 p.m. and reconvened at 1:56 p.m.
13. Reports of Members of Council:
Election Implementation
Carried.
a) Updates from Council Representatives — County of Simcoe and Township Partners
and Agencies.
Mayor H.S. Hughes; Deputy Mayor Ralph Hough; Councillors Coutanche; and Jermey
provided updates.
Page 9 of 13
Page 14 of 95
5.a) Minutes of Council meeting held on Wednesday, August 15, 2018.
Council Meeting Minutes — Wednesday, August 15, 2018.
14. Consent Agenda:
a) Announcements of Interest to the Public:
1. Township of Oro-Medonte, Administration Centre Closure Notice, Monday,
September 3, 2018, Labour Day.
b) Minutes of Sustainable Severn Sound, Sustainability Committee meetings held on April
5, May 3 and June 14, 2018.
Staff Recommendation: Receive for Information Only.
c) Minutes of Lake Simcoe Region Conservation Authority meeting held on Friday, June
22, 2018.
Staff Recommendation: Receive for Information Only.
d) Correspondence dated June 29, 2018 from Township of Centre Wellington re: Province -
Wide Moratorium on Commercial Water Bottling.
Staff Recommendation: Receive for Information Only.
e) Correspondence dated July 7, 2018 from Sheila Craig, President, Craighurst Women's
Institute re: ATV Use of Township Roads.
Staff Recommendation: Receive for Information Only.
f) Correspondence dated July 11, 2018 from Pat Campbell, President & CEO, Orillia
Soldiers' Memorial Hospital re: Provincial Funding Formula Impacting Medium -Sized
Hospitals and Patient Services.
Staff Recommendation: Receive for Information Only.
g) Correspondence dated July 16, 2018 from Ellen Blaubergs, Board Member, 2018
Heritage Day Silent Auction Coordinator, Coldwater Canadiana Heritage Museum -
Heritage Day Silent Auction Donation.,
Staff Recommendation: Receive for Information ly.
Motion No. C180815-21"
Moved by Macpherson, Seconded by Crawford
Be it resolved that the staff recommendations with respect to the items listed under
"Consent Agenda Correspondence" be adopted as printed:
a) Announcements of Interest to the Public:
1. Township of Oro-Medonte, Administration Centre Closure Notice, Monday,
September 3, 2018, Labour Day.
b) Minutes of Sustainable Severn Sound, Sustainability Committee meetings held on
April 5, May 3 and June 14, 2018.
Received for Information Only.
c) Minutes of Lake Simcoe Region Conservation Authority meeting held on Friday,
June 22, 2018.
Received for Information Only.
d) Correspondence dated June 29, 2018 from Township of Centre Wellington re:
Province -Wide Moratorium on Commercial Water Bottling.
Received for Information Only.
Page 10 of 13
Page 15 of 95
5.a) Minutes of Council meeting held on Wednesday, August 15, 2018.
Council Meeting Minutes — Wednesday, August 15, 2018.
e) Correspondence dated July 7, 2018 from Sheila Craig, President, Craighurst
Women's Institute re: ATV Use of Township Roads.
Received for Information Only.
f) Correspondence dated July 11, 2018 from Pat Campbell, President & CEO, Orillia
Soldiers' Memorial Hospital re: Provincial Funding Formula Impacting Medium -Sized
Hospitals and Patient Services.
Received for Information Only.
g) Correspondence dated July 16, 2018 from Ellen Blaubergs, Board Member, 2018
Heritage Day Silent Auction Coordinator, Coldwater Canadiana Heritage Museum -
Heritage Day Silent Auction Donation.
Received for Information Only.
Carried.
15. Communications/Petitions: AL64
a) Correspondence dated August 5, 2018 from Bryn and Kim Pressnail re: Short -Term
Rentals in Residential Neighbourhoods (Airbnb).
Motion No. C180815-22
Moved by Hall, Seconded by Jermey
Be it resolved that the correspondence dated August 5, 2018 from Bryn and Kim Pressnail
re: Short -Term Rentals in Residential Neighbourhoods (Airbnb) be received.
Carried.
b) Petition correspondence received August 8, 2018 from LeeAnn Baker re: Tethering of
Dogs.
Motion No. C180815-23'
Moved by Jermey, Seconded by Hall
Be it resolved that the petition correspondence received August 8, 2018 from LeeAnn Baker
re: Tethering of Dogs be received.
`4W
16. Notice of Motions:
•CM
Carried.
Page 11 of 13
Page 16 of 95
5.a) Minutes of Council meeting held on Wednesday, August 15, 2018.
Council Meeting Minutes - Wednesday, August 15, 2018.
17. By -Laws:
a) By -Law No. 2018-076: A By-law to Appoint a Risk Management Official and Risk
Management Inspector(s) for the purposes of the Clean Water Act, 2006 and to Repeal
By-law 2015-113.
b) By -Law No. 2018-077: A By-law to Establish and Appoint a Joint Compliance Audit
Committee.
C)
By -Law No. 2018-079: A By-law to Authorize the Execution of a Development
Agreement between The Corporation of the Township of Oro-Medonte and David
Saunders and Sheila Saunders described as lands as follows: PT LT 16 CON 11 ORO
BEING PTS 2 & 6 51 R39524; SUBJECT TO AN EASEMENT IN GROSS OVER PT 6
51 R39524 AS IN SC1211575; TOWNSHIP OF ORO-MEDONTE As in SC15015037
being PIN 585470154. IV
Motion No. C180815-24 A&
Moved by Macpherson, Seconded by Coutanche
Be it resolved that
a) By -Law No. 2018-076: A By-law to Appoint a Risk Management Official and Risk
Management Inspector(s) for the purposes of the Clean Water Act, 2006 and to Repeal
By-law 2015-113. b
b) By -Law No. 2018-077: A By-law to Establish and Appoint a Joint Compliance Audit
Committee. V& ldmwlwmwhk-,
c) By -Law No. 2018-079: A By-law to Authorize the Execution of a Development Agreement
between The Corporation of the Township of Oro-Medonte and David Saunders and
Sheila Saunders described as lands as follows: PT LT 16 CON 11 ORO BEING PTS 2 &
6 51 R39524; SUBJECT TO AN EASEMENT IN GROSS OVER PT 6 51 R39524 AS IN
SC1211575; TOWNSHIP OF ORO-MEDONTE As in SC1501503, being PIN 585470154.
be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed
by the Mayor.
'X N N Carried.
18. Closed Session Items (Unfinished Items):
None. N4f
Page 12 of 13
Page 17 of 95
5.a) Minutes of Council meeting held on Wednesday, August 15, 2018.
Council Meeting Minutes — Wednesday, August 15, 2018.
19. Confirmation By -Law:
a) By -Law No. 2018-078: Being a by-law to confirm the proceedings of the Council
meeting held on Wednesday, August 15, 2018.
Motion No. C180815-25
Moved by Macpherson, Seconded by Coutanche
Be it resolved that By -Law No. 2018-078: Being a by-law to confirm the proceedings of the
Council meeting held on Wednesday, August 15, 2018 be read a first, second and third time,
passed, be engrossed by the Clerk, signed and sealed by the Mayor.
Wr_Carried.
20. Questions from the Public Clarifying an Agenda Item.
No one posed a question.
21. Adjournment:
a) Motion to Adjourn.
Moved by Crawford, Seconded by Macpherson
Be it resolved that we do now adjourn at 2:16 p.m.
Mayor, H.S. Hugh
Clerk, Karen Way
Carried.
Page 13 of 13
Page 18 of 95
12.a) Report No. DS2018-87, Todd Weatherell, Intermediate Planner re: Re...
Township of
Report
Proud Heritage, Exciting Future
Report No.
To:
Prepared By:
DS2018-087
Council
Todd Weatherell,
Intermediate Planner
Meeting Date:
Subject:
Motion #
September 12,
Request for Temporary 2nd Dwelling
2018
8698 Highway 12 — Cheslock
Roll #:
R.M.S. File #:
030-010-0124
Recommendation(s): Requires Action For Information Only 11
It is recommended:
1. That Report No. DS2018-087 be received and adopted.
2. That Council authorizes the request of Robert James Cheslock and Jodi Eleanor
Lee Cheslock, to temporarily reside in their existing dwelling that currently
occupies the property at 8698 Highway 12, respectively, which is to be
demolished after the completion of their new dwelling to a maximum of twelve
months from the time of issuance of the new dwelling building permit.
3. That the appropriate by-law authorizing the temporary agreement be brought
forward for Council's consideration.
4. And that the applicant be advised of Council's decision under the Director,
Development Services signature.
Background:
The subject property is approximately 3.79 hectares (9.36 ac.), and is located on the
south side of Highway 12 (See Attachment #1). According to the Municipal Property
Assessment Corporation (MPAC) records there is an existing 188.49 square metre
(2049.0 square foot) dwelling located on the property, which was constructed in
approximately 1950.
Analysis:
The Township has historically allowed owners to temporarily reside in their existing
dwelling or a trailer during construction of the new dwelling and allow for a building
permit to be issued for the new dwelling. This practice has been followed contrary to
the Township's Zoning By-law, which only allows one dwelling per property; however is
a reasonable compromise to assist owners in these cases. A financial deposit and
agreement (see Attachment #4) stipulating the terms of this approval and will be
Development Service Department September 12, 2018
Report No. DS2018-087 Page 1 of 5
Page 19 of 95
required£�a� � kaiitlDk 9v�� ,7wh�®Id�n /, #heir, M��l, �r l �, yanner re- Re...
dwelling is completed. Council has established a precedent of granting one-year
temporary permissions on other properties in the Township. As the applicant is required
to post securities for $ 20,000.00 to ensure the removal of the original dwelling, it is
anticipated that the applicant will expedite the demolition in order to have their securities
returned expeditiously.
Financial 1 Legal Implications / Risk Management:
A $20,000 security deposit is required prior to issuance of a building permit for the new
dwelling to ensure removal of the existing dwelling once the new dwelling is
constructed.
Policies/Legislation:
Planning Act
The Building Code Act
Corporate Strategic Goals:
Enhanced Customer Service — Provision of service to permit landowners to reside in
their existing dwelling while their new dwelling is being constructed.
Consultations:
Landowner
Attachments:
Attachment # 1 — Location Map
Attachment #2 - Draft By-law and Agreement
Conclusion:
Approval of the attached agreement to permit the landowner to reside in the existing
dwelling for a maximum twelve-month period while the new dwelling is being
constructed is considered appropriate and should be authorized.
Respectfully submitted:
Toddeatherell RPP, CPT
nt-..._--
Reviewed by:
Z4_k41
i� Y
Derek Witlib, RPP
■ A
�rrrjeulate runner ivicana er, Development services
SMT Approval / Comments: C.A.O. Approval / Comments:
Development Service Department
Report No. DS2018-087
September 12, 2018
Page 2 of S
Page 20 of 95
12.a) Report No. DS2018-87, Todd Weatherell, Intermediate Planner re: Re...
Attachment #1 — Location Map 6869 Highway 12 (Cheslock)
Development Service Department September 12, 2018
Report No. DS2018-087 Page 3 of 5
Page 21 of 95
12.a) Report No. DS2018-87, Todd Weatherell, Intermediate Planner re: Re...
Attachment #2 — Draft By-law & Agreement (Cheslock)
THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE
BY-LAW NO. 2018-080
BEING A BY-LAW TO AUTHORIZE THE EXECUTION OF AN AGREEMENT
BETWEEN THE TOWNSHIP OF ORO-MEDONTE AND
ROBERT JAMES CHESLOCK AND JODI ELEANOR LEE CHESLOCK TO ALLOW
FOR TWO DWELLINGS
WHEREAS the Municipal Act, 2001,5.0. 2001, c.25, Section 224, as amended, states
that it is the role of Council to ensure that administrative practices and procedures are in
place to implement the decisions of Council;
AND WHEREAS the Council of The Corporation of the Township of Oro-Medonte
deems it desirable to enter into an agreement dated September 12, 2018, for a 12
month period from the date of building permit issuance, with Robert James Cheslock
and Jodi Eleanor Lee Cheslock to temporarily reside in the existing dwelling which will
be demolished after the completion of the new dwelling at 8698 Highway 12, Pt Lot A,
Plan 461, South Orillia as in R01341655; SIT NS020588 Township of Oro-Medonte,
being PIN 585310412, Township of Oro-Medonte.
NOW THEREFORE the Council of the Township of Oro-Medonte hereby enacts as
follows:
THAT the Mayor and Clerk be authorized to execute the Agreement attached
hereto as Schedule "A" and forming part of this By -Law;
2. THAT this by-law shall take effect on the final passing thereof.
By-law Read a First, Second, and Third time and Finally Passed this 121" day of
September, 2018.
The Corporation of the Township of Oro-Medonte
Mayor, H.S. Hughes
Clerk, Karen Way
Development Service Department September 12, 2018
Report No. DS2018-087 Page 4 of 5
Page 22 of 95
12.a) Report No. DS2018-AUgifeMct"eatherell, Intermediate Planner re: Re...
In consideration of receiving a building permit from the Township of Oro-Medonte, We, Robert
James Cheslock and Jodi Eleanor Lee Cheslock, of the Township of Oro-Medonte (formerly
Township of Orillia) in the County of Simcoe, covenant and agree as follows:
That we are the registered owners of Pt Lot A, Plan 461, South Orillia as in R01341655;
SIT NS020588 Township of Oro-Medonte, being PIN 585310412, Township of Oro-
Medonte being more particularly described as 8698 Highway 12.
2. That we have applied to the Council of the Corporation of the Township of Oro-Medonte for
permission to temporarily reside in our existing dwelling (Existing frame 2 storey 3 bedroom
dwelling) on the above-mentioned lands, at the same time as a new dwelling is under
construction on those same lands, wherein such procedure is not provided for under the
provisions of the Township of Oro-Medonte's Zoning By-law as amended.
3. That we hereby acknowledge that permission has been given by the Council of the
Corporation of the Township of Oro-Medonte subject to the following provisions:
a) That such permission is granted for a one year from permit issuance or until completion
of the proposed new dwelling, whichever is the lesser period of time; and
b) That on completion of the new dwelling, as evidenced by a Provisional Occupancy
Certificate, the existing dwelling is to be demolished within one month as required by a
demolition permit to the satisfaction of the Township's Chief Building Official.
4. That certified funds in the amount of $20,000.00 be retained by the Corporation of the
Township of Oro-Medonte until the above-mentioned conditions are fulfilled to the sole
satisfaction of the Township.
a) Failure to comply with the aforementioned conditions will result in the Corporation of
the Township of Oro-Medonte redeeming the certified funds at its sole discretion.
5. That we hereby agree to the terms and conditions set out above.
6. It is understood that failure to comply with the terms and conditions as set out herein, shall
release and save harmless the Corporation of the Township of Oro-Medonte from pursuing
such litigation, as may be necessary to secure compliance or conformity with any applicable
Municipal By-law or provincial Regulation as may be provided for.
7. We hereby covenant and agree to indemnify and save harmless the Township of Oro-
Medonte from all costs, claims, liability and actions which may result or arise from the
issuance of the building permit or the entering into of this agreement.
Dated this 12th day of September, 2018
Robert James Cheslock, Owner
Jodi Eleanor Lee Cheslock, Owner
Development Service Department
Report No. DS2018-087
Mayor, H. S. Hughes
Clerk, Karen Way
September 12, 2018
Page 5 of 5
Page 23 of 95
12.b) Report No. OCS2018-8, Shawn Binns, Director, Operations and Commun...
Township of
Report
Proud Heritage, Exciting Future
Report No.
To:
Prepared By:
OCS 2018-08
Council
Karla Musso-Garcia and
Shawn Binns
Meeting Date:
Subject:
Motion #
September 12, 2018
Award of Tender
OCS 2018-008 Supply and
Roll #:
R.M.S. File #:
Delivery of Winter Sand and
Winter Salt
Recommendation(s): Requires Action For Information Only
It is recommended that:
1. That Report No. OCS 2018 - 08 be received and adopted;
2. That Tender OCS 2018-08 Supply and Delivery of Winter Sand be awarded to
Dalton R. Lowe as follows:
• Small Cresent $10.83 / tonne
• South Pit $10.261 tonne
• North Pit $11.161 tonne
• North Yard $10.94 / tonne
3. That the Township join with the Georgian Bay Purchasing Cooperative for the
purchase of road salt at a rate of $58.89 per tonne.
4. That the Director, Operations and Community Services be authorized to
execute the appropriate agreements on behalf of the Township;
5. And that the bidders be thanked and notified under the Director, Operations
and Community Services signature.
Background:
Winter Sand
An advertisement for Tender OCS 2018-008 Supply and Delivery of Winter Sand was
posted on the Township website and advertised on the Biddingo (Government Contract
Portal) website. The Tenders were opened at the Administration Centre on Thursday
March 1, 2018 at 2:00 pm. The Manager, Infrastructure and Capital Projects, Manager,
Operations and the Infrastructure and Capital Projects Coordinator were present during
the opening.
Operations and Community Services
Report No. OCS 2018-08
September 12, 2018
Page 1 of 6
Page 24 of 95
12.b) Report No. OCS2018-8, Shawn Binns, Director, Operations and Commun...
The tender was structured as a unit cost tender for the supply of sand, mixing salt and
delivery to the Township's four materials storage locations. Over the last two winter
seasons the Township has used an average of approximately 33,000 tonnes of sand per
season.
Three (3) tender packages were received prior to the tender closing.
No additional tenders were received after the advertised closing date and time.
Salt
The Township's current standard is to apply a mix of sand and 7% coarse road salt
mized with a pugmill by weight. Historically, salt has been purchased at market rates
from suppliers with an average cost of $60.66 per tonne over the past three seasons.
The Township, as a member of the Georgian Bay Purchasing Cooperative, a public
sector bulk buying group, can enter the salt supply contract which would provide better
value and price stability at a rate of $58.89 per tonne. Over the last two winter seasons
the Township has used an average of approximately 2,300 tonnes of salt per season.
Analysis:
Winter Sand
The results of the tender opening for "OCS 2018-008 Supply and Delivery of Winter Sand"
are as follows:
DALTON R. LOWE
Locations south Unit Price Locations north Unit Price
Small Crescent $10.83 / tonne North Pit $11.161 tonne
South Pit $10.26 / tonne North Yard $10.941 tonne
JOHN EEK AND SON LTD
Locations south Unit Price Locations north Unit Price
Small Crescent $11.95 / tonne North Pit $11.95 / tonne
South Pit $11.05 / tonne North Yard $13.05 / tonne
DUIVENVOORDEN HAULAGE
Locations south Unit Price Locations north Unit Price
Small Crescent $10.35/ tonne North Pit $11.60 / tonne
South Pit $10.101 tonne North Yard $12.101 tonne
Operations and Community Services
Report No. OCS 2018-08
September 12, 2018
Page 2 of 6
Page 25 of 95
12.b) Report No. OCS2018-8, Shawn Binns, Director, Operations and Commun...
The unit prices vary by location due to the distances and associated material trucking
costs. The estimated 2018/2019 quantities for each location are as follows:
Small Crescent
5,800 tonnes
North Pit
11,000 tonnes
South Pit
13,500 tonnes
North Yard
2,700 tonnes
Based on the following Dalton R. Lowe is the low bid at an estimated seasonal cost of
$353,622.
This represents a 6% increase in the 2017/2018 sand cost.
Winter Salt
The sand is mixed with 7% highway coarse road salt with a pugmill (pugmill cost included
in sand tonnage). The salt is recommended to be purchased through the Georgian Bay
Area Public Purchasing Cooperative at a unit price of $58.89 per tonne. Over the last 3
seasons salt has ranged from $59 to $64 per tonne. Assuming a 2300 tonne requirement
for the 2018/2019 season the cost for road salt is approximately $135,000.
Factors influencing cost of winter materials:
The volume of sand mix used during winter operations has increased significantly over
the past three seasons due to:
• milder weather with increased fluctuations around freezing and dew point;
• the duration and frequency of severe winter events notable in 2016/2017 and
2017/2018 seasons;
• the addition of one new route resulting from new development/infrastructure;
• the change of gravel roads to asphalt roads which eliminated the ability to ice
blade; and requiring elevated maintenance; and
• changes to the Minimum Maintenance Standards in 2013 and in 2018 which
required that the Township, in specific situations, pre -treat roads prior to ice
forming and specified timing windows for the treatment of icy roads regardless of
how the ice formed.
Further, in addition to factors influencing volume, in 2016 adjustments were made to
winter materials specifications to include for the addition of a pugmill (machine used to
accurately blend materials) to blend the salt and sand mixture. Prior to this, the mixture
was done by machine buckets using a weigh scale. The advantage of using a pugmill is
that it provides a consistent mixture to ensure safety/service standards are upheld and
provides for better material management. The use of the pugmill has added an
approximate additional cost of $2.00 tonne (2018 rates). Staff have reviewed the
cost/benefit of using the pugmill and continue to recommend this practice.
Operations and Community Services
Report No. OCS 2018-08
September 12, 2018
Page 3 of 6
Page 26 of 95
12.b) Report No. OCS2018-8, Shawn Binns, Director, Operations and Commun...
The volume of winter materials used also impacts a number of other operations activities
and infrastructure maintenance requirements such as sweeping, shouldering and
ditching. It is also an area that generates a significant amount of complaints from residents
who clean their abutting properties.
Continuous Improvement Focus
While winter control and material application are largely dependent on the number of
weather events experienced, there are several opportunities for improvement which are
underway and under review:
Use of material controllers — In late 2017, the Township finalized the installation of
material controllers on the Township 10 of it's 15 plow trucks. The 5 trucks without
controllers are nearing the end of their lifecycle and when replaced will have controllers
installed as part of standard specifications for replacement trucks. These controllers allow
for consistent spread rates and limit the ability for operator override. They also link to the
GPS which tracks material application and plow control by location. This provides for
greater management control as well as acting as a risk management tool. The
implementation was not fully completed in 2017/2018 season due to a number of staffing
changes but will be fully implemented in 2018/2019 season. Results to date have
demonstrated positive results.
Winter patrol — The use of judgement is required in making the call for winter control
responses. Variability in judgement can be minimized through standardized checklists
and implementing a second point of control in making decisions in questionable
situations. Further, as data is tracked patterns/trends may be better understood and used
to improve decision making.
Township contractors — Currently the Township's contract routes to not deploy the
same material controllers. This is currently under review.
Data — Historical data and reliability on winter material usage has been lacking. In
2018/2019 a focus on material tracking, inventory management, application rates and
number of responses (weather events) will be undertaken.
Accounting — In years' prior, inventory was booked at the time it was purchased not
when it was used. For example if material was purchased on December 30, the cost
would show in the year of the purchase, not the following year when material will be used.
In 2017, $101,000 was booked from 2017 to 2018.
Review of winter control—A review of winter control service levels is currently underway
with recommendations to be provided to Council in early 2019.
Operations and Community Services
Report No. OCS 2018-08
September 12, 2018
Page 4 of 6
Page 27 of 95
12.b) Report No. OCS2018-8, Shawn Binns, Director, Operations and Commun...
Financial 1 Legal Implications I Risk Management;
The 2018 budget allocation for Winter Materials is $365,000 which includes approximately
$15,000 for miscellaneous materials.
In the 2016/2017 the Township spent approximately $427,000 on winter materials and
$390,000 in 2017/2018 *(amounts reflective of inventory accounting).
As previously mentioned an inventory cost of $101,000 has been expended in 2017 and
accounted for as a 2018 cost. This has created a variance from prior accounting but
provides more accurate accounting of inventories. To date $265,000 has been expended
on winter materials and a fill at an estimated cost of $175,000 is required prior to winter.
As such, an anticipated year-end expenditure of $450,000 (includes misc. materials) and
negative variance of $85,000 may be realized, depending on number of events and
inventories at year-end.
The Township's senior management team will review variances in the third quarter and
aim to address any unfavourable variances to finish the 2018 budget year in a balanced
position.
Policies/Legislation:
Purchasing and Tendering Procedures
Corporate Strategic Goals:
Continuous Improvement and Fiscal Responsibility
Consultations:
CAO
Chief Financial Officer/ Treasurer
Conclusion:
The results of the tender reflects competitive market pricing for winter sand. Joining the
contract for road salt supply through the Georgian Bay Area Public Purchasing
Cooperative will result in lower costs and greater price stability.
Aligned with the Township's commitment to continuous improvement, a number of
initiatives are underway to improve winter control and material management to ensure
optimal value to the Township's ratepayers.
Operations and Community Services September 12, 2018
Report No. OCS 2018-08
Page 5 of 6
Page 28 of 95
12.b) Report No. OCS2018-8, Shawn Binns, Director, Operations and Commun...
Respectfully submitted:
4 eolcllew
Karla Musso-Garcia, A.Sc.T
Manager, Operations
Shawn inns, PB M, MBA
Director, Operations and Community Services
SMT Approval / Comments: C.A.O. Approval / Comments:
-q (
Operations and Community Services
Report No. OCS 2018-08
September 12, 2018
Page 6 of 6
Page 29 of 95
12.c) Report No. OCS2018-22, Justin Metras, Manager, Infrastructure and ...
Township of
Report
Proud Heritage, Exciting Future
Report No.
OCS 2018-22
To:
Council
Prepared By:
Justin Metras
Meeting Date:
Sept 12, 2018
Subject:
Roadway Patching
Motion #
Roll #:
R.M.S. File #:
Recommendation(s): Requires Action For Information Only
It is recommended that:
1. Report No. OCS2018-22 be received and adopted;
2. That the Council authorize an additional expenditure of $85,000 to the hardtop
maintenance budget to be funded within the existing 2018 Pavement
Management Program budget.
3. That staff report back on the progress through the corporate monthly project
update report.
Background:
The Operations Department has approximately $75,000 for hardtop maintenance which
provides for undertaking patches of roadways. These patches are typically larger in
nature, occur in isolated segments and require the engagement of an asphalt
contractor.
Although there are many areas that could be patched, Operations staff have identified
seven currently problematic locations. These locations are the subject of numerous
complaints from the general public and have been reviewed on a cost/benefit basis.
Ski Trails Road - Hwy 93 to 185m east
Lakeshore Road - Line 5 to 150m east
Line 9 North — Old Barrie Road to 120m north
Line 10 — Four (4) locations between Mount St. Louis Road and the CNR tracks
Line 9 is a haul route and the asphalt work will constitute a base repair to overall larger
capital project planned to be undertaken in 2019. It would be appropriate to fund this
patch location from the Haul Route Reserve.
Operations and Community Services September 12, 2018
Report No. OCS 2018-22 Page 1 of 3
Page 30 of 95
12.c) Report No. OCS2018-22, Justin Metras, Manager, Infrastructure and ...
The patch work will consist of pulverizing/rem oval of the asphalt, placement of 50mm of
asphalt and shouldering of the affected areas. Line 9 North will have 75mm of asphalt
placed due the fact that it is a designated haul route.
Analysis.
Currently the 2018 Pavement Management Program is tracking a favorable variance of
$232,218.93 in addition to the potential for favorable variances in actual vs. estimated
quantities.
It was recommended in Report OCS 2018-12 that should a positive variance continue to
exist following a mid -year variance review, that funding be used to augment the $75,000
in the 2018 operating budget for asphalt patching.
Road Segment (Part)
2018 Budget
Allocation
Estimates
include HST and
general items
Anticipated
positive
variance from
2018 Budget
Allocation
Part'A' Included in sections
$ -
Part'B' - Line 8 North
$ 620,000.00
$447,250.28
$ 172,749.72
Part'C' - MSLR
$ 336,250.00
$238,083.61
$ 981166.39
Part 'D' -15116
$ 291,250.00
$284,555.37
$ 6,694.63
Part'E' - BLSR Intersections
$ -
$165,028.00
$ (165,028.00)
Part 'F' - BLSR
$ 406,250.00
$294,994.93
$ 111,255.07
Part 'G' -Line 5
$ 466,250.00
$416,089.33
$ 50,160.67
Part'H' - Stage Coach Road
$ 80,000.00
$112,844.53
$ (32,844.53)
Funding to augment 2018
Road Resurfacing
allocation (micro surfacing)
$ -
$8,935.00
$ (8,935.00)
Total i
$ 2,200,000.00
$1,967,781-051
$ 232,218.95
Operations and Community Services September 12, 2018
Report No. OCS 2018-22 Page 2 of 3
Page 31 of 95
12.c) Report No. OCS2018-22, Justin Metras, Manager, Infrastructure and ...
Financial 1 Legal Implications 1 Risk Management:
Currently the 2018 Pavement Management Program is tracking a favorable variance of
$232,218.93 in addition to the potential for favorable variances in actual vs. estimated
quantities.
The additional patchwork will result in an additional unbudgeted expense of $85,000 to
be funded within the existing 2018 Pavement Management Program budget
Corporate Strategic Goals:
• Continuous Improvement and Fiscal Responsibility
• Enhanced Communication and Customer Service
Consultations
Director, Operations and Community Services
Manager, Operations
Conclusion:
It is recommended that an additional $85,000 be approved to augment the $75,000 in
the 2018 Operating budget for hardtop maintenance to address areas requiring
immediate attention prior to the 2018/2019 winter season.
ly Submitted:
e"11
Juin Metras, CET, CRS
M nager, Infrastructure and Capital Projects
/ Comments:
Operations and Community Services
Report No. OCS 2018-22
C.A.O. Approval I Comments:
September 12, 2018
Page 3 of 3
Page 32 of 95
12.d) Report No. OCS2018-23, Shawn Binns, Director, Operations and Commu...
Township of
Report
Proud Heritage, Exciting Future
Report No.
OCS2018-23
To:
Council
Prepared By:
Shawn Binns
Meeting Date:
September 12, 2018
Subject:
Oro-Medonte Community
Arena Food Concession
Motion #
Roll #:
R.M.S. File #:
Recommendation(s): Requires Action For Information Only
It is recommended that:
1. Report No. OCS2018-23 be received and adopted;
2. The contract for the Oro-Medonte Community Arena Food Concession and pouring
rights be awarded to The Snack Shack in return for monthly rent as outlined;
3. That the Clerk bring forward the agreement for Council's ratification;
4. That the applicants be thanked for their submissions and notified of Council's
decision.
Background:
In September of 2014 Recreation Leisure Services Ltd entered into a lease agreement
for the 2014 -2017 ice seasons. The agreement was awarded following an RFP. After
the three (3) year agreement was completed, a one (1) year extension was granted for
the 2017/2018 ice season.
An RFP was issued in May 2018 and again in June 2018. The RFP was advertised on
the Township's website and Biddingo. No submissions were received in either occasion.
The RFP was then sent out to parties that had previously expressed interest in the
operation of the concession and through community contacts and closed on August 3,
2018.
Given the tight timeline to award the contract a verbal matter was presented to Council
at its meeting of August 15, 2018 and the contract was awarded to the Snack Shack.
The intent of this report is to provide a retrospective award for the corporate record.
Operations and Community Services September 12, 2018
Report No. OCS2018-023 Page 1 of 3
Page 33 of 95
12.d) Report No. OCS2018-23, Shawn Binns, Director, Operations and Commu...
Analysis:
The Township received five (5) submissions in response to the RFP. The table below
provides a summary of the details of the proposals:
Company
Financial
!visa Devoe
$400 per month ($2,800 per year) plus proponent would take full
revenue of vending machines
The Snack
Year # 1 - $400.00/mth ($2,800 per year)
Shack
Year # 2 - $450.00/mth ($3,150 per year)
(Christine
Year # 3 - $475.00/mth ($3,325 per year)
Patenaude)
Plus 10% of the proceeds from the pop and snack vending
machines to the Township
Jim Fitzgerald
9.25% of Gross Sales
Tammy
Year # 1 — $ 2,400/yr
Woodrow
Year # 2 - $3,600.00/yr consideration if sales reach $50,000 gross
sales
15% of profits from vending machines to the Township
Captains Grill
Year # 1 - $300.00/mth ($2,100/year)
(Dave Pinder)
Year # 2 - $400.00/mth ($2,800/year)
Year # 3 - $500.00/mth ($3,500/year)
Rising food and labour costs and competition from fast food substitutes have hampered
the profitability of food concessions, particularly in single pad facilities limiting the
potential for revenue and becoming more of a service to patrons.
The proposals were reviewed by an internal committee using the following criteria:
quality (proposal and menu), references, experience, and revenue to the Township.
Following the review, it was recommended to Council on August 15, 2018 that the
contract be awarded to the Snack Shack.
The Snack Shack has eleven (11) years experience in food concession operation and
maintains contracts with a number of neighbouring municipalities.
Operations and Community Services September 12, 2018
Report No. OCS2018-023 Page 2 of 3
Page 34 of 95
12.d) Report No. OCS2018-23, Shawn Binns, Director, Operations and Commu...
Corporate Strategic Goals:
• Service Excellence
• Financial Stewardship
• External Relations
Conclusion:
Obtaining a third party to operate the Ora-Medonte Community Arena food concession
has been difficult. With a recently renovated facility, Ora-Medonte Community Centre
patrons should and do expect an elevated level of service for food services. The Snack
Shack has 11 years of concession stand experience in neighbouring facilities and will
provide the best value and service to the Township and its arena facility users.
Respectfully submitted:
Shawn Binns, PBDM, MBA
Director, Operations and Community Services
SMT Approval / Comments: I C.A.O. Approval / Comments:
-1 �
Operations and Community Services September 12, 2018
Report No. OCS2018-023 Rage 3 of 3
Page 35 of 95
14.a) Announcements of Interest to the Public: Township of Oro-Medonte,
-,
TUSUr15It11! Of
Proud Heritage, Excirn q Fwure
Township of Oro-Medonte
148 Line 7 South
Oro-Medonte, ON LOL2EO
P: (705) 487-2171
F: (705) 487-0133
www.oro-medonte.ca
Electronic Submission Guidelines
The Oro-Medonte Building Division is now accepting electronic Permit Application documents.
Including all forms, documents, reports, specifications, calculations and plans.
All Submissions shall be at the Oro-Medonte Administration Office located at 148 Line 7 South.
Applications may be submitted in hardcopy or Electronic format.
All plans review comments, clarification or documents may be submitted hardcopy or Electronic.
Fax is not permitted for any submissions.
Revisions to approved permits will NOT be accepted in any form until all applicable Zoning
Requirements have been approved.
Hardcopy Submission Requirements
• Maximum paper size of 11 "x17" at proper scale. (if drawing scale requires larger format they
are required to be submitted electronically)
• Complete Permit Application
• Completed Municipal Form 6 (fee calculations)
• All plans/drawings must include all the information required in Schedule B of Building By -Law
2018-025.
Electronic Submission Requirements
• Hardcopy of completed Permit Application & Municipal Form 6 (fee calculations)
• Electronic copies of All plans/drawings must include all the information required in Schedule B
of Building By -Law 2018-025.
NOTES:
1) Refer to Electronic File Requirements (See Below)
2) All applications, hardcopy or electronic, must be accompanied by the plans and
specifications prescribed by the applicable by-law, resolution or regulation made under
clause 7(1)(b) of the Building Code Act, 9992.
3) All applications, hardcopy or electronic, must accompanied by the information and
documents prescribed by the applicable by- law, resolution or regulation made under clause
7(1)(b) of the Building Code Act, 1992 which enable the chief building official to determine
whether the proposed building, construction or demolition will contravene any applicable law.
Any applications submitted without the required information as noted above will be deemed
incomplete and held until ALL required information/documentation is received.
Electronic File Requirements - General
All electronic documents, plans and drawings must be submitted in PDF format, ver. 7 or later.
Files must be unsecured and not password protected.
Forms may be completed and signed electronically. All Oro-Medonte Building forms and
Applications are available online in fillable format.
Plans/Drawings with multiple pages and sets must be combined into a single Electronic
Document (PDF format) and in proper order
Documents/Drawings containing multiple layers must be flattened to a single layer prior to
submission.
Documents/Drawings must have no comments. Text placed on the PDF as a comment must be
flattened or removed. When rendering drawings to PDF, options for saving text as comments
must not be selected.
Full -colour renderings and photos may be submitted, but only as supplements to a sufficient set
of plans.
Page 1 of 2
Page 36 of 95
14.a) Announcements of Interest to the Public: Township of Oro-Medonte,
Electron ica [ly-prod u ced documents, plans and drawings (i.e. dwg, docx) must be converted into
PDF format for submission. Printing to paper and scanning it to create a PDF should be avoided.
The scale and page size of the plans/drawings on the PDF must match the scale and page size
of the full-sized plans/drawings on paper.
Documents must be properly labelled. An abbreviated description of the documents as Follows.
•App = Building permit application, Schedule 1, and Form 6(fee sheet)
• EEDS =Energy Efficiency Design Summary Forms
• DWGS = Drawings
• Floor = I -Joist layout and beam specs and details
*Truss = Truss layouts and profiles
*HVAC = Heat loss Calculations, duct design and layout and vent summary, HVAC schedule 1
•Eng = Commitment to review/Engineering
y Where a submission is being made to address a deficiency identified by an Examiner or
Inspector, an electronic copy or paper copy of the revised plans must be submitted to the
Examiner or Inspector with the changes clearly labelled and red -lined.
Electronic File Requirements — USB Media
The USB drive containing the PDF files must:
y Be compatible with Windows. To format the USB drive, plug it into the computer and navigate to
the drive. Once located, right click on the drive and select "Format". When prompted, please select
either FAT32 or NTFS. Please note: Any documents saved on the USB drive prior to formatting will
be deleted.
Y Contain only the PDF files for the Building Permit application. There should be no additional,
unrelated documents on the USB drive.
Not contain documents that are compressed or zipped, and
For single permit application, must not contain folders of any kind. All files must be readily visible
when the USB drive is accessed. Multiple permit applications, must have their corresponding
documents in separate folders
Electronic File Requirements — Scanned Documents
All scanned documents must meet the following requirements:
Plans/drawings must be at a resolution that is easily legible on screen, and the pages must
not be skewed.
Scanned resolutions of 1 -bit black and white 300 dpi is usually acceptable. For
plans/drawings containing fine lines and detail, 600 dpi resolution is required.
Do not reduce the scanned document size.
Scanning documents in full colour is only necessary if it contains photographs.
Page 2 of 2
Page 37 of 95
14.b) Correspondence dated August 17, 2018 from David Hazell, Chair, Tea...
T*
Ontario
CONNECRON-COMMIMY-EMPOWERMENT
August 17, 2018
TEACHERS OF ENGLISH
AS A SECOND LANGUAGE
ASSOCIATION OF ONTARIO
His Worship Mayor Harry Hughes
Township of Oro-Medonte Administration Centre
148 Line 7 South, Box 100
Oro-Medonte, ON
LOL 2EO
Your Worship,
27 Carlton Street, Suite 405
Toronto, Ontario M513 i L2
T416-593-4243 F416.593 -o164
TF 1-800-327-4827
administration@teslontario.org
www.teslontario.org
We thank you and your community for taking part in our Ontario wide initiative to raise awareness of the
importance of English language learning opportunities for newcomers to Canada by declaring English as a
Second Language (ESL) Week in the Fall of 2016, and in previous years, during the week in which our annual
conference took place.
am writing on behalf of TESL Ontario (Teachers of English as a Second Language) to invite you to again take
part in our province -wide initiative to recognize Ontario's ESL community and to this year declare the week of
October 281h to November 3rd, 2018 as "English as a Second Language Week" in your community. Given the
ever growing diversity of the population of Ontario, we hope you will continue to support our efforts and grant us
this request. In 2017, over 40 municipalities declared ESL Week and we anticipate that this number will
continue to grow, helping the ESL community to celebrate and expand its development.
For 45 years, TESL Ontario has held its Annual Conference to provide professional development for the ESL
educators, administrators, students and volunteers who make it possible for immigrants, refugees, citizens, and
visitors to learn the English language. This year our conference, "Synergies of Language and Life", will be held
November 1s1 & 2nd, 2018 and we would be honoured if representatives of your Council could participate in our
conference, which is held in Downtown Toronto. If you, or any member of your Council, are interested in
participating please contact our Office Manager, Kevin Gamble, at administration@teslontario.org for further
details.
Last year's TESL Ontario Conference attracted more than 800 attendees. Our members travel from across the
province and beyond to attend workshops, research symposia, a technology fair and publishers' displays. For
many of us, this annual journey to Toronto marks a time when we can share our experiences, expand our skills,
and reaffirm the positive contribution that diversity makes to our province.
Through a set of criteria developed to ensure measurable qualifications among ESL professionals, TESL Ontario
demands the best of qualifications from our members, as well as the best of training from the TESL training
programs accredited by TESL Ontario. As a result, we offer the finest in second language education to our
students, who are capable of contributing a wealth of knowledge and experience to Ontario communities.
Attached, please find our suggested wording of the proclamation. If you have any suggestions or comments as
to the content of this document, please contact our Executive Director, Renate Tilson, at 416-593-4243 ext. 203.
Thank you for your consideration,
Sincerely,
David Hazell,
Chair
R E TE'i \11 IE ,.)
AUG 2 0 2018
ORO -ME` ONTE
TOWNSHIP -
Page 38 of 95
14.b) Correspondence dated August 17, 2018 from David Hazell, Chair, Tea...
SUGGESTED WORDING FOR ESL WEEK PROCLAMATION
WHEREAS the Province of Ontario has welcomed many peoples from around the world who
have chosen this province as the place to start a new life in Canada, now as much as any
other time in its history, and many of these immigrants undertake to learn English in order to
communicate with their fellow Ontarians, allowing them to start the process of building
productive and rewarding lives in their new country.
AND WHEREAS this diverse and multifaceted group of learners of English as a Second
Language can be found throughout all levels of society in Ontario, whether they are students
in school, at any level, teachers, researchers, caregivers, volunteers and workers, business
owners and employees, professionals and labourers, all benefit from instruction in English as
a Second Language and use that new knowledge to contribute to this province on an ongoing
basis.
AND WHEREAS our professional organization, TESL (Teachers of English as a Second
Language) Ontario, hosts a conference each fall in downtown Toronto that features
professional development in the form of workshops, keynote speakers and diverse
presentations for teachers of English as a Second Language to develop, update and expand
their knowledge base, skills and abilities to aid newcomers to our province in their efforts to
acquire English language skills.
NOW THEREFORE, 1, ' on behalf of of.
Council, do hereby proclaim October 28th to November,3ra, 2018 as "English as a Second
Language Week" in the of
Page 39 of 95
14.c) Correspondence dated August 29, 2018 from Dr. Matt Miller, Chair, ...
Orillia-=
ea
PHYSICIAN RECRUITMENT & RETENTION
orillia • oro-medonte ° rama ramara - severn
August 29, 2018
Mayor Hughes & Council
Township of Oro-Medonte
148 Line 7 South
Oro-Medonte, ON LOL 2EO
Your Worship and Members of Council,
Attached for your review, you will find the physician recruitment mid-
year activity and financial performance report.
On behalf of the Orillia & Area Physician Recruitment & Retention
Committee (OAPRRC) we extend appreciation for your financial
support for physician recruitment and retention programming.
Thank you.
Yours ntruly,
Dr. M. Miller, D.C.
Chair
MM/P
tel: 705-325-2201 x.3858 e: pathor@osmh.on.ca 170 Colborne Street West, Orillia, Ontario L3V 2Z3
Page 40 of 95
14.c) Correspondence dated August 29, 2018 from Dr. Matt Miller, Chair, ...
Mid -Year Activity & Financial
Performance Report:
January 1—June 30, 2018
Purpose:
0riIhia &area
PHYSICIAN RECRUITMENT & RETENTION
orillia • oro-medonte , rama • ramara . severn
The purpose of the Orillia & Area Physician Recruitment & Retention Committee (OAPRRC) is to be
proactive in the recruitment and retention of physicians for the residents of Orillia and surrounding area
which includes Oro-Medonte, Severn, Ramara and Rama First Nation.
Vision:
The OAPRRC connects area residents to comprehensive medical care, by encouraging family physicians
and specialists to establish and maintain their practice in our area.
Service Objectives:
The following three main objectives serve to support the purpose of the committee. Under each
objective are the activities which we have undertaken.
1. Recruitment of family doctors and specialists in partnership with the hospital, by promoting
unique work opportunities and an appealing four -season community.
■ 41 medical residents and students have been provided with a personal welcome and community
orientation. The length of stay in the community may vary from 4 weeks to 1 year. Introducing
trainees to the community is a valuable future recruitment tool.
■ To support and mentor local students who may be interested in a career as a physician, OAPRRC
hosted a day -long event on May 4th. MD213 Day was chaired by Dr. Tim Hillson, and partnered
local students with family physicians and specialists. Many of our local physicians continue to
mentor these students.
■ OAPRRC takes the lead for family physician recruitment.
■ A necessary component of family physician recruitment is assessing community need by
monitoring inquiries from the general public and liaising with our family physicians, the Local
Health Integrated Network (LHIN) and Health Care Connect to determine physician need.
Community- Based Recruitment JanuarV 1—June 30, 2018:
- Family physician (1)
■ OAPRRC supports the hospital in the recruitment of specialists. Community Physician
Recruitment Liaison is involved with advertising, interview planning, community visits and
participates on the interview panel.
Page 41 of 95
14.c) Correspondence dated August 29, 2018 from Dr. Matt Miller, Chair, ...
Specialty Recruitment January 1 -June 30, 2018:
- Urologist
- Orthopedic Surgeon
- Emergency Room Physician
- Pathologist
2. Retention support to new and existing local doctors through community outreach, integration and
recognition.
The retention of family physicians and specialists is a key priority. OAPRRC has increased the
level of support provided to new families as they integrate into the community. New physicians
are strongly encouraged to live in the community rather than commute, and to become engaged
in local activities. All physician families are provided a community orientation and tour,
assistance with accommodation, school inquiries and all other areas of interest.
■ To honour long -serving physicians and to recognize special achievements, OAPRRC hosted
physicians at the Credentialed Staff Long Service, Clinical Excellence & Leadership Awards
Reception at Hawk Ridge on May 30th. This annual event is well received by the physician
community.
■ In recognition of Doctor's Day in Ontario on May 1st, OAPRRC hosted a buffet breakfast in the
McGugan Room as a show of appreciation from the greater community.
■ To encourage fellowship amongst the physician community, OAPRRC provides administrative
support to the Continuing Medical Education Rounds program.
3. Connect the citizens of our area to comprehensive medical care.
■ Access to Care for Unattached Patients - OAPRRC office responds to all inquiries from the
general public as they search for a local family physician. Staff assists individuals through
process of registration at Service Ontario and Health Care Connect.
Governance:
■ Orillia & Area Physician Recruitment & Retention Committee (OAPRRC) is a sub -committee of
the Orillia Soldiers' Memorial Hospital (OSMH) Medical Advisory Committee (MAC).
■ Meetings are held the third Tuesday of each month, September through June, or at the call of
the chair; sub -committees are held on an as needed basis.
■ Member composition is based on Terms of Reference and Terms of Reference (Nominating).
■ Community Physician Recruitment Liaison is a contract employee under the supervision of the
OAPRRC Chair and the OSMH Medical Affairs Coordinator.
Committee Composition:
Voting:
Funding municipality representatives
Community representatives (to maximum of 5)
Page 42 of 95
14.c) Correspondence dated August 29, 2018 from Dr. Matt Miller, Chair, ...
■ OSMH Chief of Staff (ex officio)
■ OSMH Medical Affairs Coordinator (ex officio)
■ OSMH Board representative
■ OSMH Foundation Director of Finance & Development, or delegate (ex officio)
■ Two physicians
Support and Non -Voting:
■ Community Physician Recruitment Liaison
Funding:
■ In 2018 OAPRRC received operating funds from the City of Orillia ($15,000); Township of Severn
($15,000); Township of Oro- Medonte ($4,000); Chippewas of Rama ($2,500)
■ Community Foundation of Orillia & Area Doctor Recruitment Endowment Fund ($1,700)
■ John Galt Endowment Fund ($1,500)
■ Dr. Charles Bailey Endowment Fund ($1,500)
■ Committee Fundraising — Winter Wonderland of Epicurean Delights (net $21,300)
In conclusion, OAPRRC continues to develop a number of long-range goals with an enhanced focus on
health and wellness in our community through improved access to primary care for all citizens of Orillia
and surrounding area.
Respectfully submitted,
Dr. Mathew Miller, D.C.,
Chair
August 24, 2018
Page 43 of 95
PHYSICIAN RECRUITMENT & RETENTION COMMITTEE
14.c) Ccm-sespravo#er'»la�te ly�c�q� �, 2018 from Dr. Matt Miller, Chair, ...
Revenue
2018
Budget
Actual
Jan
Actual
Feb
Actual
Mar
Actual
Apr
Actual Actual Actual
May June July
Actual
Total
Projected
Total
Difference
(Prof. to
Budget)
Municipality Funding
$2,000
$631
$926
$1,556
Orlllia
$18,000
Retention Activities
$6,000
$15,000
$15,000
$15,000
-$3,000
Oro Medonte
$8,000
$5,000
$4,000
Community Clinic Development
$10,000
1
$4,0001
$4,000
-$4,000
Severn
$15,000
$15,000
$0
$0
-$10,000
Visits - Ph sicians & Students
$15;000
$15,000
$o
Ramara
$8,000
$123
$153
$156
$2,4031
$5,000
$0
$0
-$8,000
Rama First Nation
$2,500
$183
$2,500
$2,500
$2,500
$0
Grants
$1,800
$3,851
$3,407
$1,700
$1,500
$1,500
$4,700
$4,700
$2,900
,Fundraising Revenue*
$25,0001
$8,0501
$16,4201
$3,770
$460
1
$28,700
$28,7001
$3,700
TOtal
1 $78,3001
$23,0501
$20,420
$20,470L.$4,460
$1,200
$0 $1,500 $0
$69,9001
$69,900
-$8,400
Expenses
2018
Budget
Actual
Jan
Actual
Feb
Actual
Mar
Actual
Apr
Actual Actual Actual
May June July
Actual
Total
Projected
Total
Difference
(Proj. to
Budget)
MD213
$2,000
$631
$926
$1,556
$1,556
-$444
Retention Activities
$6,000
$2,980
$2,980
$5,000
-$1,000
Community Clinic Development
$10,000
1
$0
$0
-$10,000
Visits - Ph sicians & Students
$5,000
$623
$880
$78
$392
$123
$153
$156
$2,4031
$5,000
$0
Promotional Items
$1,000
$183
$1831
$1,000
$0
Project Coordinator
$46,644
$3,851
$3,407
$4,132
$3,950
$4,082
$3,7201
$4,137
$27,2781$46,644
$0
CASPR Conference
$2,500
$175
1
$175
$175
-$2,325
Office Administration
$1,200
$171
$47
$261
$202
$195
$875
$1,800
$600
Mileage/travel expense
$900
$116
$116
$900
$0
Cell phone expense
$720
$56
$56
$56
$51
$51
$51
$51
$372
$620
-$100
Fundraising Expenses*
$7,500
$1,403
$4,604
$791
$5761
$7,374
$7,374
-$126
Total
$83,464
$5,933
$9,117
$5,735
$6,1611
$8,597
$4,241
$4,539
$43,313
$70,070
-$13,394
Excess I Deficiency I -$5,164 $17,117 $01,3031 $14,735 -$691 -$8,5971-$2,7411-$4,5391 $26,587 -$170 $4,994
*Note: Includes deferred revenue of $1,430 and prepaid expenses of $209
Page 44 of 95
14.d) Correspondence dated August 29, 2018 from Jon Pegg, Chief of Emerg...
Ministry of
Community Safety and
Correctional Services
Office of the
Fire Marshal and
Emergency Management
25 Morton Shulman Avenue
Toronto ON M3M OB1
Tel: 647-329-1100
Fax: 647-329-1143
August 29, 2018
Ministere de la
Securite communautaire et
des Services correctionnels
Bureau du
commissaire des incendies et
de la gestion des situations d'urgence
25, avenue Morton Shulman
Toronto ON M3M OB1
Tel.: 647-329-1100
T616c.: 647-329-1143
Your Worship Harry Hughes
Township of Oro-Medonte
148 Line 7 South
Oro-Medonte, ON LOL 2EO
Dear Mayor Hughes:
i:>Ontario
It is the responsibility of municipalities to ensure they are in compliance with the
Emergency Management and Civil Protection Act (EMCPA).
The Office of the Fire Marshal and Emergency Management (OFMEM) has reviewed
the documentation submitted by your Community Emergency Management
Coordinator (CEMC) and has determined that your municipality was compliant with the
EMCPA in 2017.
The safety of your citizens is important, and one way to ensure that safety is to ensure
that your municipality is prepared in case of an emergency. You are to be
congratulated on your municipality's efforts in achieving compliance in 2017.
I look forward to continuing to work with you to ensure your continued compliance in
2018.
If you have any questions or concerns about the compliance monitoring process,
please contact your Emergency Management Field Officer.
Sincerely,
Jon Pegg
Chief of Emergency Management
cc: Hugh Murray - CEMC
Simone Stawicki - Field Officer- Severn Sector
Page 45 of 95
14.e) Minutes of Nottawasaga Valley Conservation Authority meeting held ...
NOTTAWASAGA VALLEY CONSERVATION AUTHORITY
BOARD OF DIRECTORS
AGENDA No. 04 -18 -BOD
Date: June 22, 2018
Location: John L. Jose Learning Centre, Tiffin Conservation Area, Utopia, Ont.
Present:
Councillor Keith White, Vice Chair
Councillor Doug Lougheed, Past Chair
Councillor Bob Meadows
Councillor Gail Little
Councillor Ron Orr
Councillor Connie Leishman
Councillor Deb Doherty
Councillor Fred Nix
Councillor Keith Lowry
Councillor Phil Hall
Mayor Bill French
Deputy Mayor Nina Bifolchi
Councillor Terry Mokriy
Councillor Darren White
Councillor Donna Jebb
Regrets:
Deputy Mayor Gail Ardiel, Chair
Councillor Walter Benotto
Councillor Rose Romita
Staff:
Essa (Township)
Innisfil (Town)
Adjala-Tosorontio (Township)
Amaranth (Township)
Bradford West Gwillimbury (Town)
Clearview (Township)
Collingwood (Town)
Mono (Town)
Mulmur (Township)
Oro-Medonte (Township)
Springwater (Township)
Wasaga Beach (Town)
Grey Highlands (Municipality)
Melancthon (Township)
New Tecumseth (Town)
Blue Mountains (Town)
Shelburne (Town)
Barrie (City)
Doug Hevenor, Chief Administrative Officer, Byron Wesson, Director, Lands, Education and
Stewardship Services, Chris Hibberd, Director, Watershed Management Services, Sheryl
Flannagan, Director, Corporate Services.
CALL TO ORDER
Vice -Chair White called the meeting to order at 9:02 a.m.
1. DECLARATION OF PECUNIARY AND CONFLICT OF INTEREST
None declared.
Page 46 of 95
14.e) Minutes of Nottawasaga Valley Conservation Authority meeting held ...
2. MOTION TO ADOPT AGENDA
RES: 33-18
Moved by: D. Doherty Seconded by: T. Mokriy
RESOLVED THAT: the Agenda for Board of Directors Meeting #04 -18 -BOD dated
June 22, 2018 be approved.
Carried.
3. ANNOUNCEMENTS
a) Councillor Connie Leishman thanked staff for organizing a visit to Friday Harbour.
She was amazed at what was done engineering and level of CA involvement.
b) NVCA staff are pleased with Camp Tiffin online registration. Now in its first full
year, very successful and similarly, the online parking system also proving
successful.
4. PRESENTATIONS
NVCA Risk Assessment
Peter Alm, Water Resource Engineer and Kristopher Robinson, GIS Technologist,
presented the results of NVCA's recently completed Watershed Flood Risk Assessment.
The study looked at the extent of flood damage/risk possible under a variety of storm
events for the communities of Alliston, Angus, Collingwood, Creemore, Elmvale,
Shelburne and Stayner. These communities were selected based on the estimated
number of structures at risk in the floodplain.
Using 2-deimensional flood models and looking at factors such as warning time,
affected population, road access and total damages, the study ranked the
communities in terms of risk. The details from the assessment will be of interest to
municipalities and other agencies as they work to refine floodplain mapping and
improve emergency response to flooding events.
This project was funded by the National Disaster Mitigation Program (NDMP) of Public
Safety Canada. NVCA has secured additional funding from this program to study the
communities affected by the June 23, 2017 storm. Further, NVCA is undertaking a
floodplain mapping exercise for Wasaga Beach and the lower part of the Nottawasaga
River. The report is available on the NVCA website at nvca.on.ca/planning-
permits/enginee ring -review-guidelines.
Page 47 of 95
14.e) Minutes of Nottawasaga Valley Conservation Authority meeting held ...
RES: 34-18
Moved by: F. Nix Seconded by: B. French
RESOLVED THAT: the presentation regarding NVCA Risk Assessment by Peter Alm,
Water Resource Engineer and Kristopher Robinson, GIS Technologist be received.
Carried.
5. DEPUTATIONS
There were no deputations for this meeting.
6. DELEGATIONS
There were no delegations for this meeting
7. HEARINGS
There were no Hearings requested under Section 28 of the Conservation Authorities
Act for this meeting.
S. DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Board Members are requested to identify those items from the Consent List that they
wish to have considered for separate discussion.
9. CONSENT LIST
A) Adoption of Minutes
A.1) Approval of Minutes of the Board of Directors Meeting BOD -03-18 held on April 27,
2018.
Approved by consent.
RESOLVED THAT: the Board of Directors approve the minutes of the BOD -03-18
Board meeting held on April 27, 2018.
A.2) Draft Minutes of the Nottawasaga Valley Source Protection Authority meeting NVSPA-
01-18 held on April 27, 2018.
Approved by consent.
RESOLVED THAT: the Board of Directors receive the draft minutes of the NVSPA-01-
18 meeting held on April 27, 2018.
Page 48 of 95
14.e) Minutes of Nottawasaga Valley Conservation Authority meeting held ...
B) Correspondence
B.1) Update from Steve Holyst and Rick Gerber, Oak Ridges Moraine Groundwater
Program dated March 19, 2018 regarding a 2017 Program Overview and 2018 Work
Plan.
Approved by consent.
RESOLVED THAT: the correspondence contained in this board agenda 04 -18 -BOD be
received.
C) Staff Reports
C-1) Staff Report 10 -04 -18 -BOD from the Director, Lands, Education and Stewardship
Services regarding Simcoe County Arts Heritage and Culture Grant.
Approved by consent.
RESOLVED THAT: Staff Report No. 10 -04 -18 -BOD regarding the use of $4000.00 from
the NVCA's Land Acquisition Reserve to partially match a Simcoe County Arts Heritage
and Culture grant be approved as presented.
C-2) Staff Report No. 11 -04 -18 -BOD from the Director, Lands, Education and Stewardship
Services regarding recommendations for Preferred Contractors Based on NVCA
Request for Quote RFQ1/2018
Approved by consent.
RESOLVED THAT: the Board of Directors approve Staff Report No. 11 -04 -18 -BOD
from the Director, Lands, Education and Stewardship Services regarding preferred
contractors for Healthy Waters Projects based on NVCA RFQ1/2018; and
FURTHER THAT: Rumball Excavation and Haulage, Janalco Ltd., GSS Engineering
Consultants and GEO Morphix Ltd. be confirmed as "preferred contractors" for NVCA
Healthy Waters projects based on price quotes and credentials submitted as part of
NVCA RFQ 1/2018.
C-3) Staff Report No. 12 -04 -18 -BOD from the Director, Lands, Education and Stewardship
Services regarding the use of Deferred Project Levy in the Healthy Waters Program
Approved by consent.
RESOLVED THAT: the Board of Director approve Staff Report No. 12 -04 -18 -BOD
regarding the use of deferred project levy for the Healthy Waters Program; and
Page 49 of 95
14.e) Minutes of Nottawasaga Valley Conservation Authority meeting held ...
FURTHER THAT: the NVCA Healthy Waters Program Utilize up to $20,000.00 of
Deferred Project Levy Funds to balance the 2018 Budget.
C.6) Staff Report No. 15 -04 -18 -BOD from the Communications Coordinator regarding
Communications Report - Apr 12 to Jun. 8, 2018
Approved by consent.
RESOLVED THAT: Staff Report No. 15 -04 -18 -BOD regarding NVCA Communications -
Apr 12 to Jun. 8, 2018, be received.
10. ADOPTION OF CONSENT LIST AND IDENTIFICATION OF ITEMS REQUIRING
SEPARATE DISCUSSION
RES: 35 -18
Moved by: F. Nix Seconded by: B. French
RESOLVED THAT: agenda items number(s) C4, C5, C7 and C8, having been identified
as requiring separate discussion, be referred for discussion under Agenda Item #10;
and
FURTHER THAT: all Consent List Agenda Items not referred for separate discussion be
adopted as submitted to the board and staff be authorized to take all necessary action
required to give effect to same; and
FURTHER THAT: any items in the consent list not referred for separate discussion, and
for which conflict has been declared, are deemed not to have been voted on or
discussed by the individual making the declaration.
C.4) Staff Report No. 13 -04 -18 -BOD from the Director, Watershed Management Services
regarding Permits/Approvals under the Conservation Authorities Act for the Period of
December 6, 2017 to June 7, 2018.
RES: 36-18
Moved by: P. Hall Seconded by: D. Doherty
RESOLVED THAT: the NVCA Board of Directors receive Staff Report No. 13 -04 -18 -BOC
that summarizes the permits and approvals issued by staff for the period of December
6, 2017 to June 7, 2018.
Carried.
C.5) Staff Report No. 14 -04 -18 -BOD from the Director, Watershed Management Services
regarding hiring an additional Professional Engineer
RES: 37-18
Moved by: F. Nix
Seconded by: R. Orr
Page 50 of 95
14.e) Minutes of Nottawasaga Valley Conservation Authority meeting held ...
RESOLVED THAT: the NVCA Board of Directors receive Staff Report No. 13 -04 -18 -
BOD that outlines the need for engineering plan review services and the Board of
Directors approve the remaining funding being secured through the use of reserves
(up to $50,000).
Carried.
C.7) Staff Report No. 16 -04 -18 -BOD from the Chief Administrative Officer regarding a
NVCA Foundation.
Moved by: D. Lougheed Seconded by: D. Jebb
RESOLVED THAT: Staff Report No. 16 -04 -18 -BOD regarding the establishment of a
new registered Foundation under the Corporations Act in the Province of Ontario be
approved; and
FURTHER THAT: the Foundation begin a project to raise funds supporting a new
Science Building on the Tiffin Campus with initial funding supported by $250,000 from
the NVCA Capital Reserve.
AMENDED RESOLUTION
RES: 38-18
Moved by: D. Lougheed Seconded by: D. Jebb
RESOLVED THAT: Staff Report No. 16 -04 -18 -BOD regarding the establishment of a
new registered Foundation under the Corporations Act in the Province of Ontario be
approved to an upset limit of $5,000; and
FURTHER THAT: The Board supports in principle that the Foundation begin a project to
raise funds supporting a new Science Building on the Tiffin Campus with initial funding
supported by $250,000 from the NVCA Capital Reserve, subject to the presentation of
a detailed business and implementation plan.
Recorded Vote Res: 38-18
In favour Against
Councillor Keith White, Vice Chair Councillor Bob Meadows
Councillor Doug Lougheed, Past Chair
Councillor Gail Little
Councillor Ron Orr
Councillor Connie Leishman
Councillor Deb Doherty
Councillor Fred Nix
Councillor Keith Lowry
Councillor Phil Hall
Mayor Bill French
Deputy Mayor Nina Bifolchi
Page 51 of 95
14.e) Minutes of Nottawasaga Valley Conservation Authority meeting held ...
Councillor Terry Mokriy
Councillor Darren White
Councillor Donna Jebb
Total in favour = 14
Total against = 1
Carried.
C.8) Staff Report No. 17 -04 -18 -BOD from the Director, Lands, Education and Stewardship
Services regarding Land Securement Program Issues and Opportunities.
RES: 39-18
Moved by: D. Doherty Seconded by: G. Little
RESOLVED THAT: Staff report 17 -04 -18 -BOD regarding Land Securement Program
Issues and Opportunities be approved as presented.
Carried.
11. CLOSED SESSION
RES: 40-18
Moved by: G. Little Seconded by: K. Lowry
RESOLVED THAT: this meeting of the Board of Directors No. 04 -18 -BOD move into
closed session at 11:15 a.m. to address matters pertaining to:
a) a proposed or pending acquisition/disposition/leasing of land for authority purposes,
• Staff Report No. 18 -04 -18 -BOD from the Director, Lands, Education and
Stewardship Services regarding lot severance and transfer of NVCA property
legally known as Part Lot 11, Concession 2, Township of Oro Medonte.
Carried.
RES: 41-18
Moved by: B. Meadows Seconded by: G. Little
RESOLVED THAT: the Board of Directors rise from closed session at 11:52 a.m. and
report progress.
RES: 42-18
Moved by: B. Meadows Seconded by: G. Little
RESOLVED THAT: Staff Report No. 18 -04 -18 -BOD regarding support to sever and title
transfer a 3 acre lot from NVCA owned property consisting of 11.61 acres legally
known as Part Lot 11, Line 2, Township of Oro Medonte be approved as presented;
and
Page 52 of 95
14.e) Minutes of Nottawasaga Valley Conservation Authority meeting held ...
FURTHER THAT: all NVCA legal costs and property disposition revenues be allocated
towards the NVCA's Land Acquisition Reserve; and
FURTHER THAT: the 8.61 acre balance of land remain protected under the NVCA's
Land Management Program.
Carried.
ADJOURN
RES: 43-18
Moved by: D. Jebb Seconded by: P. Hall
RESOLVED THAT: the Board of Directors adjourn at 11:55 a.m. to meet again on
August 24, 2018 or at the call of the Chair.
Page 53 of 95
!J f}Qprrespondence dated September 5, 2018 from County of Simcoe re: A...
COUNTY OF
S
IMCOE
For the Greater Good
FOR IMMEDIATE RELEASE
Release
County of Simcoe, Office of the Warden and CAO
1110 Highway 26, Midhurst, Ontario L9X I N6
si mcoe. ca
County launches new Age -Friendly Seniors Housing Grant Program
Midhurst/ September 5, 2018 — The County of Simcoe is providing the regional housing market for
Seniors a boost with the introduction of a new Age -Friendly Seniors Housing Grant Program.
County Council recently approved $500,000 in annual funding towards this new program to support
eligible applicants in creating age -friendly housing through renovation or new housing development.
"County Council continues to invest in housing and support services to meet current needs and address
long-term trends in our communities," said Deputy Warden Terry Dowdall. "With this new grant
program, combined with our significant investment in affordable housing for seniors and our many
seniors' services programs, the County is taking action to make our communities more age -friendly,
affordable and inclusive for seniors."
The grant program was recommended within the Simcoe County 2018-2023 Positive Aging Strategy,
which identified a number of recommendations for the County and its municipalities to prepare for the
region's aging population. The program will fund building and/or renovations of homes/units that include
age -friendly designs and incorporate a range of support services that allow older adults to continue to
live independently in their communities.
Grants will be awarded under three streams: accessible housing design; housing that incorporates
support services for older adults; and design for individuals suffering with dementia.
Applicants eligible for this grant include those completing housing projects located within Simcoe
County (excluding the cities of Barrie and Orillia). Applicants can be homeowners of principal
residences or developers, who wish to include accessible, adaptable and inclusive design modifications
for occupants aged 60 or older. Grant amounts will be distributed based on the number of applications
received and ability to meet funding criteria.
An Age -Friendly Grant Selection Sub -Committee will evaluate each grant submission in accordance
with established evaluation criteria and make recommendations to the Simcoe County Age -Friendly
Advisory Committee for endorsement.
The deadline for 2018 application submissions is November 30th, 2018. For further details, or to apply
to the Age -Friendly Housing Seniors Grant program, please visit
http://www.simcoe.ca/LongTermCare/Pages/Age-Friendly-Seniors-Housing-Grant-Program.aspx .
County of Simcoe is composed of sixteen member municipalities and provides crucial public services to
County residents in addition to providing paramedic and social services to the separated cities of Barrie
and Orillia. Visit our website at simcoe.ca.
291110
Allan Greenwood
Director, Corporate Communications
705-726-9300 ext. 1230
705-794-9301 (mobile)
AI Ian.Greenwood@simcoe.ca
Collin Matanowitsch
Communications Co-ordinator
705-726-9300 ext. 1430
705-734-8386 (mobile)
Col Iin.Matanowitsch@simcoe.ca
Page 54 of 95
14.f) Correspondence dated September
ou
f Simcoe re: A...
e -Friendly'
Seniors Housing Grant Program
Accessible, Adaptable and Inclusive Designs for Occupants 60+
The County of Simcoe has established an annual fund in the amount of $500,000
for eligible Seniors Housing Grant Program projects. Grant amounts will be distributed
based on the number of applications received and ability to meet funding criteria.
ARE YOU EL16MLE Tip APPLY?
If you are interested in applying for an Age -Friendly
Seniors Housing Grant, you must meet the following
criteria:
• Housing Projects must be located
within the 16 municipalities of
the County of Simcoe; excludes 4
cities of Barrie and Orillia. `
• Applicants can be
homeowners of principal
residences or developers'''
• Housing must be '} f
dedicated to occupants
60 years and older
• Individual homes
or multi -residential
development projects
• You have not already
received capital funding
from the County of
Simcoe for the same
project
GRANT CATEGORIES
ACCESSIBLE HOUSING DESIGN FOR SENIORS
• Universal Design
• Visitable Home Design
• Inclusive Design for Getting Outdoors
• Community Design
DESIGN FOR PEOPLE SUFFERING DEMENTIA
• Housing design reflecting the best practices of
Canada Mortgage and Housing Corporation,
Housing Options for People Living with
Dementia, Volumes 1, 2,3 and/or Dementia
Services Development Centre, Improving
the Design of Housing to Assist People with
Dementia Criteria
SUPPORT SERVICES
i� Grants for the provision of housing support to
meet daily needs such as:
• Social and physical activities
cif Meal preparation
• Housekeeping and/or laundry
• Personal health care services, such as bathing,
grooming, dressing and taking medication
• 24-hour supervision and emergency response
services
Note: Information in this Fact Sheet is subject to change from time to time at the discretion of the County of Simcoe
Note: $500,000 is the maximum amount available to distribute between all projects approved for funding.
Page 55 of 95
14.f) Correspondence dated September 5, 2018 from County of Simcoe re: A...
Eligible Projects
Any projects started or completed on the property prior
to approval are not eligible for the Age -Friendly Seniors Housing Grant
Projects that want to incorporate accessible,
adaptable and inclusive designs and/or include a
range of support services that would allow seniors
to continue to live independently in their homes
and participate in their communityfor as long as
possible. Examples of housing types include:
• Single detached
Assisted living
• Semi-detached
developments
• Townhouse/row
Independent living
• Mobile/modular
and active lifestyle
• Co -housing
developments
• Supportive housing
Permanent modifications to improve accessibility
for seniors aged 60+. Examples include, but are not
limited to:
• Ramps Cues for doorbells/
• Handrails fire alarms
• Chair and bath lifts Bathroom
• Height adjustments modifications
to countertops
COSTS NOT COVERED
The following expenditures are NOT eligible for
Age -Friendly Seniors Housing Grant Program:
• Modifications
completed prior to
grant approval
• Construction projects
that do not have local
municipal building
approval, where
applicable
• Projects receiving
capital support
from other County
of Simcoe grant
programs.
• Cosmetic renovations
and repairs
• Purchase of land
• Landscaping
• Routine Maintenance
,GRANT
The awarding of grant dollars will be determined by
the cost of work approved by the County of Simcoe.
• Grants will be awarded based on the number
of eligible applicants, and the ability to meet
funding criteria.
• Grant will be paid upon proof of actual capital
expenses and confirmation that the Age -
Friendly Seniors Housing Grant Program grant
criteria has been met.
• Successful Applicants will be required to sign a
Grant Agreement.
• Work that has been approved for a grant
is subject to inspection before funds are
allocated.
HOW TO APPLY
Grant Applications are available online at
simcoe.ca/age-friendly or contact the County of
Simcoe, Age -Friendly Project Lead at (705) 726-9300
extension 1405 to receive a copy via email.
Please drop off (postmarked by the closing date
for application submissions), mail, or email your
completed application by November 30, 2018
County of Simcoe
Health & Emergency Services
Attn: Age -Friendly Seniors Housing Grant Program
1110 Highway 26, Midhurst, ON L9X 1N6
agefriendly@simcoe.ca
(705) 726-9300 ext. 1405
lt�
Page 56 of 95
14.f) Correspondence dated September 5, 2018 from County of Simcoe re: A...
AFC Housing Checklist
Independent IFF
Mainstream Living and Assisted Living Long-term care
Housing Active Lifestyle Accommodation Accommodation
Accommodation ,.
Health care increasingly important E>
85% live in private dwellings while 8% live in collective dwellings. Meeting this demand will require adaptations
to existing housing, home maintenance and support services (including personal care), friends and neighbors
and increased reliance on both government and private service providers. This also means providing a
continuum of housing choices in terms of location, forms of housing, types of tenure, living arrangements and
range of support services that would allow older adults to continue to live independently and participate in
their community for as long as possible. (CMHC2011)
Designers/builders must talk to and work with as many people with disabilities as possible. Principles of
universal design encourage equity, intuitive, perceptible, flexibility, adaptability, safety and efficiency.
D VISITABLE HOMES:
Is an approach to house design that promotes the inclusion of a basic level of accessibility into all
housing—enables everyone to get in and out of the house and be able to use a bathroom on the entrance
level. Three basic access features: l) zero step entry; 2) All main floor interior doors (including bathroom)
feature a clear opening width of 810 mm (32 in.), but a clear space of at least 860mm (34 in.) is better. It's
highly recommended to install 915 -mm (36 -in) wide doors to all rooms of a home; 3) At least a half -bath
but preferably a full bath on the main floor complete with a 1,500mm (60 in) turning circle in the room.
Vanity Design: The key to proper height placement of the countertop is to keep the counter to a minimum
thickness. This maximizes the ability to keep the countertop low enough for those in wheelchairs to reach
into the sink and to get underneath the counter. The front edge of the counter can also be in a contrasting
color to assist individuals with limited vision. A bar located in front of the counter can assist those
individuals with balance issues. It is recommended to have rounded edges around the sink/vanity to reduce
risk of skin abrasions. (Accessible Housing by Design-CMHC 2011)
0 INCLUSIVE DESIGN FORGETTING OUTDOORS:
Identifies the most effective ways of ensuring the outdoor environment is designed inclusively and senior
friendly. http://www.idgo.ac.uk/useful_resources/publications.htm
0 COMMUNITY DESIGN:
An Accessible community includes access to public transportation, walkable community close to amenities,
health, recreation and cultural facilities and a caring, supportive, safe neighborhood with adequate,
affordable and accessible housing. Two key features in planning is to allowfor sewer inverts made deep
enough to allow for lower basements, and site grading that allows for easy no -step level entry construction.
The best example of progressive planning for visitable housing has been achieved in Winnipeg, Manitoba.
The Bridgewater project. It helps to consult with a health professional (occupational therapist), an
architect, and interior designer who is familiar with the design of accessible residences.
Page 57 of 95
14.f) Correspondence dated September 5, 2018 from County of Simcoe re: A...
Accessible Housing
Accessible housing refers to homes designed or modified to enable independent living for all residents,
including seniors, persons with disabilities, or suffering from dementia.
TOP 10 ADAPTATION FOR PEOPLE SUFFERING DEMENTIA
(Dementia Services Development Centre (DSDC)
1. Double the usual levels of lighting in the home to help with visual impairments
2. Pay attention to acoustics and reduce noise pollution to reduce possible agitation and confusion
3. Ensure there is good signage mounted low enough for people who may be bent over using a walker or wheelchair
4. Use contrast of tone rather than color to differentiate between walls, skirting boards, and floors. Ensure the tone of
flooring/paving is consistent throughout the house as well as in the outside areas
5. Use contrast colour or tone to make switches and objects easily visible
6. Use objects or pictures rather than colours to differentiate between rooms and different parts of the building.
7. Ensure kitchens and bathrooms are easy to understand
8. Ensure people can see important rooms, such as the bathroom, as easily as possible, and that furniture and
fittings clearly indicate the purpose of each room. Use unambiguous signage on the doors of rooms
9. Place large and clear illuminated analogue clocks in each room indicating whether it is a.m. or p.m.
10. Ensure doors, where possible, be visible on entering the dwelling to indicate clearly what is in each room.
Cupboards should be glass -fronted or open to help people with dementia know what is in them.
Lighting for older adults, whether they have dementia
or not, should be twice what is usually required
When designing a new home, ensure all doors are
immediately visible and, doors to key rooms, such
as the bathroom, are easy to identify. Sliding doors
should be avoided.
Consider re -hanging bathroom doors so they open
outward. Dutch doors or a locked screen door, may
allow someone to see outside but remain safely
inside. Doors should contrast with the adjacent wall
unless they are not meant to be accessed.
When using signs to help persons with dementia, it is
important to ensure they are:
Consistent in style
Mounted with their lower edge no higher than
1.2 metres from the floor
Contrasted with the door or wall
Incorporate capital letters by lower case letters
and include a graphic or photograph
Feature good contrast between the words,
graphic and background; generally light
lettering on a dark background is easier for
people with a sight impairment to read.
Include directional signage if a location is not
obvious
For older persons, unwanted and excessive noise can
produce stress, anxiety, confusion, increased heart
rate, blood pressure, fatigue, delayed wound healing,
decreased weight gain, impaired immune function,
and hearing loss.
Consider using acoustical ceiling and wall
products, low pile carpeting or linoleum, and
heavy curtains to help absorb noise
Avoid waxing and polishing floors. Shinyfloors
can cause glare, be confusing or disturbing, and
dangerous/slippery. Floors should be one consistent
tone that remains the same between rooms. Changes
is tone could be misinterpreted as steps, increasing
the risk of falling. Patterns should be avoided.
• Several different cues, over and above building code
requirements, may be needed to alert someone with
dementia to stairs.
• Installation of handrails in one of the most common
home modifications, as it allows persons living with
dementia to move around and helps the caregiver
when assisting the person. Handrails should be
graspable (e.g. diameter of 1.5 inches).
Maximize lighting using both strip lighting above
kitchen surfaces and spotlights for task lighting.
Speck surfaces should be avoided.
For more information, refer to: CMHC, Housing Options for People living with Derr1g9�'g,YgI 1 and 2.
14.f) Correspondence dated September 5, 2018 from County of Simcoe re: A...
Complementary Services & Amenities
Services and amenities that ideally should be located no more than half a kilometre from the proposed project
site include:
Supermarkets or grocery stores
Other shopping and consumer service destinations
such as dry cleaners, drug stores, coffee shops or
restaurants
• Banks and post office
• A public Transit stop
• Hairdressers and barbers
• Seniors' social clubs
• Recreation or community centers
Services and facilities that ideally should be located no more than one and a half kilometres from proposed
project site include:
• Medical, dental and other health service providers
• Places of worship
• Libraries
• Shopping centres
PEOPLE OF ALL AGES
• Financial services such as accountants and tax advisors
• Travel agencies
• Parks and green spaces
• Theatres and other cultural venues
Germany, Switzerland, Sweden, Denmark and Netherlands have been building multi -generational projects. The view is
that seniors thrive in an environment where they can mix freely with people of all ages. These projects are often created
in partnership with private sector, government, faith groups and other non-profit groups. Example: In Switzerland, five
apartment buildings with 75 units each. The mix of residents includes singles, couples, families and senior citizens. The
environment promotes an independent living style with barrier -free development and safety features such as well -lit
common areas and non -slip tiles. Services and amenities are located nearby. Walking trails link each building to a
nursery school, cafeteria, garden, and recreation area.
PROXIMITY TO SERVICES/AMENITIES IS VITAL
For older Canadians, the ability to participate in community activities, engage with friends and family, and safely
attend to daily shopping and other needs is vitally important to maintaining their independence and quality of life.
Services and amenities, including public transit, should, therefore, be close by or easily accessible.
Page 59 of 95
14.f) Correspondence dated September 5, 2018 from County of Simcoe re: A...
Housing Types
INDEPENDENT LIVING AND ACTIVE LIFESTYLE
This is targeted to seniors who require minimal or no assistance with their daily living needs. This type of development
often takes the form of adult lifestyle communities that frequently combine housing with recreational amenities
such as golf course, hiking trails, club houses or tennis courts. Independent Living can take any number of forms
from detached homes to units within multi-storey apartment buildings forming part of a larger seniors' community.
Although the most common options are freehold ownership or rental, many independent living projects are developed
by sponsors as condominiums or common -element condominiums where homeowners own freehold land and the
freehold buildings on the land but share one or more common elements such as a road, swimming pool, park.
Many independent living projects are developed as for-profit equity co-operatives. What sets cooperatives apart is
that they are democratic communities where the residents make decision on how the co-operative operates. Owners
of an equity co-op own shares of the corporation and a proprietary lease or right to occupy a particular unit within the
project. Unlike a condo, owners of an equity co-op do not acquire a deed to a particular unit. The developer sees the
project to completion, sells the shares to the co-op and does not retain any residual interest.
Non -share or non-profit co-ops also exist. Many non-profit co-ops are developed by charitable and affinity groups.
They differ from equity co-op insofar as members do not acquire an ownership stake and cannot sell their shares.
Occupancy in a non-profit co-op is similar to a conventional rental agreement, although residents, as members
participate in the business and operation of the co-op., including electing the board of directors, approving budget and
maintaining the development.
Life Lease projects is a legal agreement that permits the purchaser to occupy a dwelling unit for life or until the
agreement is ended, in exchange for a lump sum payment (entrance fee) and a monthly payment to cover project
management fees, maintenance costs and operating expenses. Some sponsors of independent living projects;
especially when built near an existing retirement home or long-term care facility may offer the residents the
opportunity to purchase a basic service package as an add-on to the rental or condominium fee. (CMHcvolume 2)
ASSISTED LIVING ACCOMMODATION
For seniors who need or want more personal and healthcare services. Supports such as social and physical activities
and other recreational activity. Most are focused on meeting daily needs, such as meal preparation, housekeeping and
laundry. Other forms of assisted living place more emphasis on personal and health care services, such as bathing,
grooming, dressing and taking medication. The accommodation is designed for people who require only minimal to
moderate care in order to live independently, although 24-hour supervision and emergency response are customarily
included.
Accommodation usually consists of rental units within an apartment building, although in some cases it can take the
form of a small group residence, commonly known as co -housing.
The most common form of assisted living accommodation is the retirement residence or retirement home. Retirement
residences play the most significant role in the seniors' housing industry across Canada. Most retirement residences
are privately owned and operated, but some are owned and operated by municipal governments or non-profit
organizations such as faith groups, seniors' organizations, service clubs and cultural groups.
Page 60 of 95
�14
f) Correspondence dated September 5, 2018 from County of Simcoe re: A...
CO -HOUSING
Co -housing represents a small niche market opportunity with unique characteristics. In this model, individuals come
together to work with a developer. The future residents of a project contribute to the design and help shape the
development. By providing equity down payments early in the development process, co -housing participants help
a developer minimize risk. An added benefit is that the project is less likely to attract objectors because the future
residents have a stake in the project.
SUPPORTIVE HOUSING
Another type of housing that can be developed for seniors is supportive housing. Supportive housing helps seniors and
others who need additional services, such as individuals with disabilities, in their daily living by combining a physical
environment that is specifically designed to be safe, secure, enabling and home -like with support services such as
personal care, meals, housekeeping, and social and recreational activities.
This arrangement allows residents to maximize their independence, privacy, dignity and decision-making abilities.
Supportive housing may be developed by the for-profit, not-for-profit or public sector—or through partnerships
between these sectors. It can be made available in a range of tenure types, such as rental, leasehold, condominium
and life lease. It is also possible to combine different tenure types in individual projects.
LONG-TERM CARE HOMES
Long-term care homes are designed for people who can no longer live independently and require 24-hour nursing
care and supervision, sometimes within a secure setting when necessary to safeguard residents with Alzheimer's or
other types of dementia. Long-term care homes offer more personal care and support than that offered by retirement
residences and other forms of supportive housing.
Long-term care homes are subject to government regulation and typically require a licence to operate. In return,
sponsors receive some form of fixed government funding, calculated on a per diem basis, to provide accommodation
and health care services. In most cases, residents may be expected to pay a government -regulated co -payment for
their accommodation, which covers basic services such as meals, housekeeping, laundry, property maintenance
and administration. The exception is for residents with very low incomes who cannot afford the cost of basic
accommodation. In these instances, the co -payments are generally paid by the province or health authority for the
area in which the long-term care facility is located.
"OTHER" TYPES OF HOUSING FOR SENIORS
• Intergenerational co -housing community for residents of all ages
• Senior co -housing condominium homes
• Seniors living with and assisting in rehab to disabled children and adults
Page 61 of 95
14.f) Correspondence dated September 5, 2018 from County of Simcoe re: A...
RURAL DEVELOPMENTS
Sponsors of rural developments may have to provide a more extensive range of "in-house" programs and services,
as there will typically be few other providers in the immediate community who can offer such services. The cost
implications of these decisions must of course be factored into the financial feasibility analysis.
The market for a housing project aimed at an older population will have a relatively narrow geographic draw. The
draw widens if the project is linked to a club, cultural group or other distinct body representing a well-defined, less
geographically limited community, or if amenities such as recreational facilities associated with active adult housing
have their own separate appeal.
Although situations can vary, the following location and neighbourhood selection considerations apply generally to
the seniors' market:
• neighbourhoods with diverse populations, housing types, and community services and facilities will more likely
address the varied demands of the older market;
• proximity to public transit and easy access to nearby community services and facilities can substantially increase
the convenience and independence of residents; and,
• attractive, visually stimulating environments, enriched by pleasant physical features
• are likely to have a positive effect on residents' day-to-day quality of life.
OVERVIEW OF WHO HOUSING FINDINGS
There is a link between appropriate housing and access to community and social services in influencing the
independence and quality of life of older people.
1. Affordability: Cost of housing is a major factor influencing where older people live and their quality of life. If not
affordable it makes it difficult to move to appropriate housing on a fixed income.
2. Essential Services: Essential services must be adequate and not expensive.
3. Design: It is considered important for older people to live in accessible accommodation.
4. Access to Services: Living close to services and amenities is also vital.
5. Community and Family Connections: Familiar surroundings whereby people feel part of a local community.
Multi -generational spaces for interaction, front verandas.
6. Housing Options: A range of barrier -free and accessible housing options in the local area to accommodate
changing needs is an important age -friendly feature.
7. Living Arrangements: It is important for older people to have sufficient space and privacy at home. Feeling safe in
the home environment is another theme.
8. Transportation: Inclose proximity to living arrangements.
Page 62 of 95
14.f) Correspondence dated September 5,21
om Couniv of Simcoe re: A...
i
11-1 N�'
Age -Friendly Seniors Housing Program
Application Requirements
ELIGIBILITY
• Applicants eligible for this grant include those completing renovations or new housing projects located within the
16 local municipalities of the County of Simcoe; excludes cities of Barrie and Orillia.
• Applicants can be homeowners or developers wanting to develop age -friendly seniors housing by including
accessibility, adaptable and inclusive designs and/or incorporating a range of support services.
• Housing must be dedicated for occupants aged 60 years and older.
• Applicants may only submit one application per project.
• Applicants NOT eligible under this grant program include applicants that already receive a capital grant from the
County of Simcoe for the same project.
The following expenditures are NOT eligible for Age -Friendly Seniors Housing Grant Program:
Modifications completed prior to grant approval
Construction projects that do not have local municipal
building approval, where applicable
Projects receiving capital support from other County
of Simcoe grant programs.
• Cosmetic renovations and repairs
• Purchase of land
• Landscaping
• Routine Maintenance
COLLECTION OF INFORMATION
The following documentation must be supplied with your application (Review Section 3 - Documentation Checklist) to
make sure you have included all of the required attachments. Applications cannot be considered if not complete.
Page 63 of 95
14.f) Correspondence dated September 5, 2018 from County of Simcoe re: A...
DOCUMENTATION CHECKLIST
✓
REQUIREMENT
ACCEPTABLE DOCUMENTATION
Age -Friendly
Please fill in all applicable spaces and sign the application
Seniors Housing
on the last page.
Grant application
Proof of estimated costs
If you are a Contractor, attach a copy of a professional
cost estimate.
Quotations for individual
If you are a Homeowner, attach, at minimum, two
homeowners
quotations itemizing the work to be done.
Other supporting materials
Optional
The above -noted documentation must be provided in order for your aanlication to be considered
Page 64 of 95
14.f) Correspondence dated September 5, 2018 from County of Simcoe re: A...
S1 COUNTY OF_ Age -Friendly Seniors Housing
MCOE
- Grant Program
APPLICATION FORM
Section 1: Applicant Information
Client Type
❑Homeowner
Last Name
❑ Developer
Organization Name (if applicable)
Phone #
❑ Other (please specify)
First Name
Does the owner reside at this address? Yes ❑ No ❑
Is this a principle residence? Yes ❑ No ❑
Section 2: Property Address
Email Address
Are there any other owners? Yes ❑
Please specify
No ❑
Number
Street
Unit/Suite/P.O. Box
QWTown
Province
Postal Code
Owner's Mailine Address (If different than Property address)
Number
Street
Unit/Suite/P.O. Box
QWTown
Province
Postal Code
Section 3: Housing Type
❑ Single ❑ Semi- ❑ Townhouse / ❑ Mobile/ ❑ Other (please specify):
Detached Detached Row house Modular Home
❑ Independent
Living & Active
Lifestyle
❑ Assisted ❑ Co -housing ❑ Supportive
Living Housing
Page 65 of 95
14.f) Correspondence dated September 5, 2018 from County of Simcoe re: A...
Section 4: Scope of Work (Accessibility Modifications)
❑ Accessibility Adaptations for existing spaces ❑ Accessibility Adaptations for new spaces
Select Applicable Grant Category (See AFC Housing Checklist attachment provides further details)
❑ Accessible Housing Design for seniors
Under this stream, grants are provided for housing designs that support: Universal Design, Visitable Homes,
Inclusive Design for Getting Outdoors, and Community Design.
❑ Accessible Design for People Suffering Dementia
Under this stream, grants are for housing design reflecting the best practices of Canada Mortgage and
Housing Corporation (CMHC) Housing Options for People Living with Dementia, Volumes 1, 2, 3 and/or in the
Dementia Services Development Centre (DSDC) Improving the Design of Housing to Assist People with
Dementia criteria.
❑ Support Services for Older Adults
Under this stream, grants are for the provision of housing supports to meet daily needs such as social and
physical activities, meal preparation, housekeeping and laundry. Other forms include personal health care
services, such as bathing, grooming, dressing and taking medication. This may also include 24-hour
supervision and emergency response services.
❑ Other, please specify
Accessibility Modifications: Estimated Cost $
Grant Amount Requested $
Do you currently receive in-kind support or any other subsidies from the County of Simcoe? ❑ Yes ❑ No
If yes, please describe the project currently funded.
Have you previously received grants from the County of Simcoe? ❑ Yes ❑ No
If other types of in-kind support through the County of Simcoe could be available to your organization, what
would be the most beneficial to your project?
Page 66 of 95
14.f) Correspondence dated September 5, 2018 from County of Simcoe re: A...
Section 5: Describe Project
Page 67 of 95
14.f) Correspondence dated September 5, 2018 from County of Simcoe re: A...
Provide a general overview of the project requesting financial support by specifically answering the following:
1. How does your project meet the grant objectives of the application grant category you selected?
2. What specific project items will be covered by this grant? (list)
3. What are the anticipated impact/benefits of your proposed project?
Page 68 of 95
14.f) Correspondence dated September 5, 2018 from County of Simcoe re: A...
DECLARATION
(applicant is an individual)
The applicant(s) for the Age Friendly Seniors Grant do(es) hereby:
a. certify that all information contained in this application is true and complete in every
respect.
b. acknowledge that if the applicant knowingly makes a false declaration, the County of
Simcoe shall have the right to cancel the approval and recover any paid funds.
c. acknowledge that if the application is accepted it will not apply to work started or
completed prior to final approval.
d. authorize the County of Simcoe and/or its authorized representatives to contact the
individual identified in Section 1 if clarification is necessary.
e. consent to the collection, use, disclosure, transfer and exchange of information contained
in this application for the purposes of verifying the validity and accuracy of the information
provided and determining the eligibility of the applicant to receive the Age Friendly Seniors
Housing Grant.
The undersigned has read, understood and agrees to the terms and conditions listed above.
Dated this day of , 20
Name:
Name:
Any questions regarding the collection or release of information collected as part of the application
should be directed to: The Clerk's Office, County of Simcoe, 1110 Highway 26, Midhurst, ON L9X
1N6.
Page 69 of 95
14.f) Correspondence dated September 5, 2018 from County of Simcoe re: A...
DECLARATION
(applicant is a corporation)
The applicant for the Age Friendly Seniors Grant does hereby:
a. certify that all information contained in this application is true and complete in every
respect.
b. acknowledge that if the applicant knowingly makes a false declaration, the County of
Simcoe shall have the right to cancel the approval and recover any paid funds.
c. acknowledge that if the application is accepted it will not apply to work started or
completed prior to final approval.
d. authorize the County of Simcoe and/or its authorized representatives to contact the
individual identified in Section 1, if clarification is necessary.
e. consent to the collection, use, disclosure, transfer and exchange of information contained
in this application for the purposes of verifying the validity and accuracy of the information
provided and determining the eligibility of the applicant to receive the Age Friendly Seniors
Housing Grant.
The applicant has read, understood and agrees to the terms and conditions listed above.
Dated this day of , 20
Insert legal name of applicant
Per:
Name:
Title:
I have authority to bind the corporation
Any questions regarding the collection or release of information collected as part of the application
should be directed to: The Clerk's Office, County of Simcoe, 1110 Highway 26, Midhurst, ON L9X
1N6.
Page 70 of 95
14.f) Correspondence dated September 5, 2018 from County of Simcoe re: A...
Age -Friendly Seniors Housing
Grant Program Guidelines
General Guidelines
• Applications are subject to funding availability
• Grants will be awarded based on number of eligible applicants and funding criteria
• Funding will be paid upon certification of actual capital expenses and confirmation that the Age -Friendly
criteria as been met
• Any modifications started or completed on the property prior to approval are not eligible for the Age -Friendly
Seniors Housing Grant
• If you are a Contractor, attach a copy of a professional cost estimate
• If you are a Homeowner, attach, at minimum, two quotations itemizing the work to be done
• $500,000 is the maximum amount available to distribute between all projects approved for funding
• Work that has been approved for a grant is subject to inspection before funds are allocated.
Supporting Material
All applications and supporting materials will not be returned.
Applications are received and reviewed by an Age -Friendly Seniors Grant sub -Committee and shared with the Simcoe
County Age -Friendly Communities Advisory Committee for endorsement. Your application will be evaluated according
to the evaluation criteria.
Application Submission Process
Please drop off, mail (postmarked by the closing date of November 30, 2018 for application submissions), or
email your completed application to:
County of Simcoe
Health and Emergency Services
Attn: Age -Friendly Seniors Housing Grant
1110 Highway 26
Midhurst, ON L9X 1N6
Email to: agefriendly@simcoe.ca
Phone: (705) 726-9300 ext. 1405
You will be notified by email or phone that we have received your application package. The submission of an
application does not in itself constitute any commitment on the part of the County of Simcoe, Age -Friendly Seniors
Housing Grant Program.
Page 71 of 95
14.f) Correspondence dated September 5, 2018 from County of Simcoe re: A...
Fvaluation criteria and Scoring
If the Grant Application contents and all requested documents are enclosed and found to be satisfactory, then
members of the Age -Friendly Seniors Housing Grant Sub -Committee will receive a copy of each submission for review.
The Age -Friendly Sub -Committee will score each grant submission in accordance to the following evaluation
criteria:
Phase l:
Grant submissions will be evaluated to determine if all the minimum eligibility criteria has been met. If minimum
criteria is met, the submission will proceed to Phase 2. Submissions that do not meet the eligibility criteria will be
removed from further evaluation or consideration.
Phase 2:
Grant allotments will be on the basis of those submissions providing the best overall value and need fulfilment in
alignment with the County of Simcoe's Positive Aging Strategy: Older Adults Strengthening our Communities and
Planning Framework. This will include the following, not necessarily in the order shown below:
Scoring Criteria:
Part 1.0 -
Scope of Project
Part 2.0
-Building Design Features
Part 3.0
- Dementia Design Features
Part 4.0
- Support Services
Part 5.0
- Community -Based Needs
Part 6.0
-Affordability
Evaluation scores will be based on the written grant submissions, therefore full completion of all sections is necessary.
No assumptions will be made by the Age -Friendly Seniors Housing Grant Sub -Committee. The assigned scores will
be multiplied by the criteria weighted value to arrive at the total score for each item. The highest score(s) will be first
considered as potential successful Applicants.
Page 72 of 95
14.f) Correspondence dated September 5, 2018 from County of Simcoe re: A...
--------------THE FOLLOWING SECTION IS FOR OFFICE USE ONLY -----------------
Date and Time Grant Submission Received
Date Evaluation Review completed
Date Notification of grant amount approved or rejection of submission Issued:
Approved Funding Payment in the amount of $ to be made on:
(Attach required documentation)
The Corporation of the Countv of Simcoe SiRninR Autho
Please date and sign below:
Jane Sinclair, Chair of AF Advisory Committee and General Manager, Health & Emergency Services,
Signature
Date
Page 73 of 95
14M uorresponaence aatea September b. tui b trom county of 5imcoe re:
General Overview (maximum 500 words):
Page 74 of 95
IM
15.a) Correspondence dated August 30, 2018 from Dr. Howard Bloom, Apple ...
APPLE BLOSSOM VILLAGE
204 Line 15 North,
Oro Medonte, L3V OH7
August 30, 2018
To: Council of the Township of Oro Medonte
Dear Counselors,
I am writing on behalf of the new facility on Line 15 North called Apple Blossom Village, as you know the
new facility is occupied with vulnerable adults.
The speed limit on this line is currently 50 kms per hour, I am asking council to consider revising the area
that is 50 kms an hour to 40 kms an hour and to declare the area a community safety zone.
The high traffic in the area, the excessive speed during rush hour and the communities lack of obeying the
current speed limit, posses a serious risk to everyone who shares the road in our community.
If you require additional information or assistance, please contact me at (705) 345-3978.
Sincerely,
?1111- � -%-
Dr. Howard Bloom
Page 75 of 95
15.b) Correspondence dated August 27, 2018 from Brad Lewis, Lewis Motor ...
From: Brad Lewis [ mai Ito- brad(a)-lewismotorsinc.com]
Sent: Monday, August 27, 2018 8:26 PM
To: Shelswell, Curtis <CShelswell(a)-oro-medonte.ca>
Cc: Steve Cooke<stevecooke(a)lewismotorsinc.com>
Subject: Towing Licence Compound Exemption
Good Evening Mr. Shelswell
Have been asked by our Heavy Tow Truck Operator, Steve Cooke, to ask for a
"Storage Compound" exemption based on the Township of Oro-Medonte Towing
Application 2012-143 that was noted amended on 2012-163 and also on 2013-010
where on page 11 of 37, Section 9. 1, sub -section (1) states that the compound must be
located within the Township of Oro-Medonte.
Our fenced, lit, camera controlled compound is located at 37 Caplan Avenue within the
City of Barrie.
All other stipulations on the Towing Application are met.
Thank You for your time and consideration.
Brad Lewis
Lewis Motor Sales Inc
76 Mapleview Drive West
Barrie, ON L4N 9H6
W. 1-705-728-3026
C. 1-705-828-3027
brad (d)-lewismotorsinc.com
:7 Nf."_ ,fl fi COMPANY .IDEA f EH E
Page 76 of 95
15.c) Correspondence dated September 4, 2018 from Jan Novak, Chair, Imag...
From: Jan Novak[mai Ito: idn. photography. canada(a)-gmai1.com]
Sent: Tuesday, September 4, 2018 2:04 PM
To: Hewitt, Donna <dhewitt(a)-oro-medonte.ca>; Jennifer Shaw<iennifer.shaw(a�cobersolutions.com>;
Belsey, Robert <rbelsey(a)oro-medonte.ca>
Subject: Images Studio Tour - Sign Exemption Request - Curbex Road signs
The Images Studio Tour is requesting an exemption from section 2.45 and 4.4 of the sign permit by-
law No. 2010-075 as amended by by-law No. 2012-036 and 2013-150.
2.45 Temporary Sign — means a sign of not more than 3 square metres (32 sq. ft.), in conjunction with
a Special Event displayed a maximum of fourteen (14) days prior to the event and removed within
one (1) week after the event.
The Curbex "Mini B" road signs will exceed the maximum size of 3 square metres. The actual design
of the road sign is attached.
The "Mini B" Curbex road signs measurements are:
5(h) x 8'(w) MAIN AD BOARD 1' (h) x 5'(w) HEADER AD BOARD
4.4 Temporary signs that are used in conjunction with special events provided they are displayed a
maximum of fourteen (14) days prior to the event and removed within seven (7) days after the event.
The exemption request is for 30 days annually — September 10 to October 10, provided there is no
change to the location placement or ownership of the properties noted below. Written approval for
sign placement will be provided annually to the Township for all locations.
Should we add new locations, we recognize that we will be required to bring these forward to Council
for approval consistent with this year's request (image/map, written authorization).
Enclosed is the updated list of all locations for 2018 in the Township where the signs are scheduled
for placement and the Jpeg images with setback information at confirmed sign locations:
596 Horseshoe Valley Rd. — Ego's Garden Center
1101 Horseshoe Valley Rd. — Horseshoe Resort parking lot
Shanty Bay ball park on Ridge Rd.
344 Moonstone Rd. - Moonstone Service Yard
10195 Highway 12 — Wildflower Farm
1167 Old Barrie Road — Edgar Community Hall
Thank you
Jan
Chair - Images Studio Tour
JDN PHOTOGRAPHY CANADA
Studio 705 835 5985
8 Fairway Court - Horseshoe Valley, Oro-Medonte, ON LOL 21-0
Email: idn.photography. canada(a)_gmail.com
Web: www.Odnphotographycanada.com
Page 77 of 95
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15.c) Correspondence dated September 4, 2018 from Jan Novak, Chair, Imag...
Page 83 of 95
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Page 84 of 95
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15.c) Correspondence dated September 4, 2018 from Jan Novak, Chair, Imag...
Council Meeting Minutes — Wednesday, August 9, 2017.
f) Correspondence dated August 2, 2017 from Jan Novak, Chair, Images Studio Tour re:
Request for Exemption to Township of Oro-Medonte Sign By -Law No. 2010-075, as
amended.
Motion No. C170809-41
Moved by Jermey, Seconded by Hall
Be it resolved
1. That the correspondence dated August 2, 2017 from Jan Novak, Chair, Images Studio
Tour re: Request for Exemption to Township of Oro-Medonte Sign By -Law No. 2010-075,
as amended be received.
2. That the request for exemption from Sections 2.45 and 4.4 of Sign By-law No. 2010-075,
as amended, be approved.
3. That the Curbex "Mini B" Images Studio Tour signs be permitted to be placed no earlier
than September 10, 2017 and shall be removed no later than October 10, 2017.
4. And that the applicant be advised of Council's decision under the Chief Municipal Law
Enforcement Officer's signature.
Carried.
16. Notice Motions:
None.
17. By -Laws:
None.
18. Closed Session Items (Unfinished Items):
Motion No. C170809-42
Moved by Jermey, Seconded by Crawford
Be it resolved that we do now go in Closed Session at 7.04 p.m. to discus
• litigation affecting the municipality (Oro-Medonte Community Centre).
Page 23 of 24
Page 86 of 95
17.a) By -Law No. 2018-080: Being a By -Law to Authorize the Execution of ...
The Corporation of the Township of Oro-Medonte
By -Law No. 2018-080
A By -Law to Authorize the Execution of an Agreement between the Township of
Oro-Medonte and Robert James Cheslock and Jodi Eleanor Lee Cheslock to
allow for Two Dwellings
Whereas the Municipal Act, 2001,S.0. 2001, c.25, Section 224, as amended, states
that it is the role of Council to ensure that administrative practices and procedures are in
place to implement the decisions of Council;
And Whereas the Council of The Corporation of the Township of Oro-Medonte deems
it desirable to enter into an agreement dated September 12, 2018, for a 12 month
period from the date of building permit issuance, with Robert James Cheslock and Jodi
Eleanor Lee Cheslock to temporarily reside in the existing dwelling which will be
demolished after the completion of the new dwelling at 8698 Highway 12, Pt Lot A, Plan
461, South Orillia as in R01341655; S/T NS020588 Township of Oro-Medonte, being
PIN 585310412, Township of Oro-Medonte;
Now Therefore, the Council of the Township of Oro-Medonte hereby enacts as follows:
That, the Mayor and Clerk be authorized to execute the Agreement attached
hereto as Schedule "A" and forming part of this By -Law;
2. That, this by-law shall take effect on the final passing thereof.
By-law Read a First, Second, and Third time and Finally Passed this 12th day of
September, 2018.
The Corporation of the Township of Oro-Medonte
Mayor, H.S. Hughes
Mik-
Clerk, Karen Way',
Page 87 of 95
17.a) By -Law No. 2018-080: Being a By -Law to Authorize the Execution of ...
Schedule "A"
to By-law No. 2018-080 for
The Corporation of the Township of Oro-Medonte
AGREEMENT
In consideration of receiving a building permit from the Township of Oro-Medonte, We,
Robert James Cheslock and Jodi Eleanor Lee Cheslock, of the Township of Oro-
Medonte (formerly Township of Orillia) in the County of Simcoe, covenant and agree as
follows:
1. That we are the registered owners of Pt Lot A, Plan 461, South Orillia as in
R01341655-1 S/T NS020588 Township of Oro-Medonte, being PIN 585310412,
Township of Oro-Medonte being more particularly described as 8698 Highway 12.
2. That we have applied to the Council of the Corporation of the Township of Oro-
Medonte for permission to temporarily reside in our existing dwelling ( Existing frame
2 storey 3 bedroom dwelling) on the above-mentioned lands, at the same time as a
new dwelling is under construction on those same lands, wherein such procedure is
not provided for under the provisions of the Township of Oro-Medonte's Zoning By-
law as amended.
3. That we hereby acknowledge that permission has been given by the Council of the
Corporation of the Township of Oro-Medonte subject to the following provisions:
a) That such permission is granted for a one year from permit issuance or until
completion of the proposed new dwelling, whichever is the lesser period of time;
and
b) That on completion of the new dwelling, as evidenced by a Provisional
Occupancy Certificate, the existing dwelling is to be demolished within one
month as required by a a demolition permit to the satisfaction of the Township's
Chief Building Official.
4. That certified funds in the amount of $20,000.00 be retained by the Corporation of
the Township of Oro-Medonte until the above-mentioned conditions are fulfilled to the
sole satisfaction of the Township.
a) Failure to comply with the aforementioned conditions will result in the
Corporation of the Township of Oro-Medonte redeeming the certified funds at
its sole discretion.
5. That we hereby agree to the terms and conditions set out above.
6. It is understood that failure to comply with the terms and conditions as set out herein,
shall release and save harmless the Corporation of the Township of Oro-Medonte
from pursuing such litigation, as may be necessary to secure compliance or
conformity with any applicable Municipal By-law or provincial Regulation as may be
provided for.
7. We hereby covenant and agree to indemnify and save harmless the Township of
Oro-Medonte from all costs, claims, liability and actions which may result or arise
from the issuance of the building permit or the entering into of this agreement.
Dated this 12th day of September, 2018
Robert James Cheslock, Owner Mayor, H. S. Hughes
Jodi Eleanor Lee Cheslock, Owner Clerk, Karen Way
Page 88 of 95
17.b) By -Law No. 2018-085: A By-law to Authorize the Execution of An Agr...
The Corporation of the Township of Oro-Medonte
By -Law No. 2018-085
A By-law to Authorize the Execution of An Agreement Between
The Corporation of the Township of Oro-Medonte
and The Snack Shack
for the Operation of the Concession Booth at the Oro-Medonte Community Arena
and to Repeal By-law No. 2014-153
Wheras the Municipal Act, 2001, S. 0. 2001, c.25, Section 224, as amended, states that
it is the role of Council to ensure that administrative practices and procedures are in
place to implement the decisions of Council;
And Whereas the Council of The Corporation of the Township of Oro-Medonte deemed
it desirable to enter into an agreement, for the 2018/2019, 2019/2020, and 2020/2021
ice seasons, with The Snack Shack for the operation of the concession booth at the
Oro-Medonte Community Arena per Motion No. C180912-_;
Now Therefore the Council of the Township of Oro-Medonte hereby enacts as follows:
That the Mayor and Clerk be authorized to execute the Agreement attached
hereto as Schedule "A" and forming part of this By-law.
That By-law No. 2014-153 is hereby repealed in its entirety.
This by-law shall take effect on the final passing thereof.
By-law read a First, Second and Third time, and Passed this 12th day of
September, 2018. '14F*46ohN
The Corporation of the Township of Oro-Medonte
Mayor, H.S. Hughes
Clerk, Karen Way
Page 89 of 95
17.b) By -Law No. 2018-085: A By-law to Authorize the Execution of An Agr...
1
THIS AGREEMENT made the day of August, 2018
BETWEEN:
THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE
(hereinafter called the 'Township")
OF THE FIRST PART
-and-
-------------- The Snack Shack ----
(hereinafter called the "Licensee"
OF THE SECOND PART
WHEREAS the Township is the owner of the Oro-Medonte Community Arena, in the Township of Oro-
Medonte, in the County of Simcoe.
AND WHEREAS the parties hereto have agreed that the Licensee will operate the Concession Booth
(hereinafter called the "Concession') in the Oro-Medonte Community Arena.
NOW THEREFORE in consideration of the promise expressed herein, the parties hereto agree as
follows:
TERMS AND APPLICABLE LAWS
1. The Licensee shall operate the Concession and pouring rights for the ice season which
generally runs from the first week of September to mid April for a three year term with 5 year
option for renewal commencing in the fall of 2018. Additional food services may be
negotiated with terms agreed upon between the Director of Operations and Community
Services ad the licensee as required..
The Licensee shall comply with all applicable Federal, Provincial and Municipal laws and regulations in
the operation of the Concession.
PAYMENTS
2018-2019 Season
a) $ 400.00 per month plus HST for 7 months (approximately)
2019-2020 Season
a) $ 450.00 per month plus HST for 7 months (approximately)
2020-2021 Season
a) $ 475.00 per month plus HST for 7 months (approximately)
" All payments to be made by the 1 SI of the month
10% of all vending machine gross sales to be paid to the Township of Oro-Medonte
annually at the end of the season
HOURS OF OPERATION
3. The Licensee shall keep the Concession Booth open for business for the periods set out
below or as amended and approved in writing by the Director of Operations and
Community Services:
a) During the months of September to April inclusive, during this Agreement,
between the following days and times:
DAY FROM
TO
Saturday 8:00 am
9:00 pm
Sunday 8:00 am
9:00 pm
Statutory Holiday 8:00 am
9:00 pm
Page 90 of 95
17.b) By -Law No. 2018-085: A By-law to Authorize the Execution of An Agr...
2
Tournament Dates
8:00am
9:00 pm
Monday
4:30 pm
9:00 pm
Tuesday
4:30 pm
9:00 pm
Wednesday
4:30 pm
9:00 pm
Thursday
4:30 pm
9:00 pm
Friday
4:30 pm
9:00 pm
b) After a period of 14 days from the date the operation commences, if the above
times and dates in the opinion of the Licensee are not profitable, a request in
writing to the Director of Operations and Community Services to delete certain
times would be considered. A decision to delete or change times shall be at the
discretion of the Director of Operations and Community Services.
c) The Township reserves the exclusive right to amend the hours of operation to
accommodate tournaments and special events.
OPERATION OF THE CONCESSION BOOTH
4. The Licensee agrees to operate the Concession Booth in accordance with the
following provisions;
a) to provide an adequate number of competent employees to prevent undue
delay in service to patrons;
b) to have employees wear suitable attire when on duty;
C) to maintain maximum standards of cleanliness and hygiene for the
premises and employees;
d) to comply with any directions of and to permit inspections by the Simcoe County
District Health Unit and any other Health regulatory agencies;
e) to provide courteous, honest and timely service to patrons of the Concession
Booth;
a) to provide goods and services of good quality and at fair market value;
g) to terminate the employment of any employee for good cause, always in
compliance with the Employment Standards Act and applicable laws, upon
written request by the Corporation of the Township of Oro-Medonte;
h) not to sell or allow the sale of any glass bottled refreshments;
i) not to sell or allow to the sale of any alcoholic beverages unless provided with
written authorization from the Director, Operations and Community Services
j) not to sell or allow the sale of shelled peanuts or sunflower seeds;
k) not to sell tobacco or smoking alternative products
1) not to sell any prohibited or restricted goods or any goods which would
reasonably constitute a danger or hazard to patrons of the Arena;
GENERAL COVENANTS OF THE LICENSEE
5. The Licensee, having inspected the Concession Booth and satisfied themselves
regarding any equipment located therein, agrees to;
a) use and maintain such equipment and fixtures in good condition at their own
expense including repairs where necessary, and upon the termination of this
Agreement, the Licensee shall deliver such equipment and fixtures to the
Township in good and substantial repair and condition, and shall replace in whole
or in part of them which has been lost, damaged or destroyed; or
b) to supply and maintain all necessary concession booth equipment
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C) sufficiently repair and maintain the portion of building occupied under this
agreement, when, where and as often as needed (reasonable wear and tear and
damaged by fire, lightning or tempest only excepted);
ALTERATIONS AND REPAIRS
6. The Licensee shall not make any alterations or repairs without written authorization of
the Township and without having obtained all proper building permits therefore.
INDEMNITY
7. The Licensee will indemnify and save harmless the Owner, its agents, officers, and
directors against and from all actions, causes of action, interest, claims, demands, costs,
damages, expenses or loss that the Owner may bear, suffer, incur, become liable for or
be put to by reason any damages to property or injury or death to persons by reason of,
arising out of or in consequence of breach, violation or non-performance by the Licensee
of any provision of the Agreement, or by reason of or arising out of the use of the
premises and equipment or in connection with the lease covered by this Contract, or by
reason of, or arising out of any act, neglect or default by the licensee or of any of its
agents or employees or any other person or persons, in, on, or about the premises.
The rights to indemnify contained in this paragraph shall survive any termination of this
Agreement, anything in the Agreement to the contrary notwithstanding.
GENERAL PROVISIONS
B. The Licensee acknowledges that this Agreement is for the right to operate a Concession
Booth and equipment only.
9. a) The Township may, in the case of damage by fire, lightening or tempest, which
makes repair of such damage within thirty (30) days impossible (substantial damage)
terminate this Agreement and the Township shall refund to the Licensee that portion of
the sum paid by the Licensee to the Township which would be attributable to that portion
of the year from the date of such termination and each party shall be released from
further obligation hereunder.
10. Notwithstanding paragraph 9, the Licensee shall be relieved from any obligations
pursuant to paragraph 1 and 2 of this Agreement in case of substantial damage.
11. The Township shall be under no liability whatsoever to any person, firm or Corporation
for any damages or injury, including death, to any person or persons caused by or
resulting from the operation of the Concession Booth by the Licensee, his servants or
agents, and Licensee shall, from time to time, and at all times hereafter, protect,
indemnify and forever save and keep harmless the Township, and /or its officers, agents
and servants, against any damage, penalty, fire claim, judgment, costs, expense or
charge suffered, imposed, assessed or incurred for any violation or breach of any law
occasioned by any act, neglect or omission of the Licensee or his servants or agents.
12. Prior to execution of this Agreement by the Township, the Licensee shall provide proof of
liability insurance covering personal liability and property damage in a minimum amount
of Five Million Dollars ($5,000,000.00). The said insurance must be with an insurer
satisfactory to the Township, and the policy shall show loss payable to the Corporation
of the Township of Oro-Medonte and Licensee jointly.
13. The Licensee agrees to obtain and pay for all necessary licenses and permits prior to
commencing the operation of the Concession Booth.
14. a) The Licensee shall agree to fulfill all of its obligations in compliance with the
Occupational Health and Safety Act, and further agrees to take responsibility for any
health and safety violation that may occur. Furthermore, if the Corporation (or any of its
agents, officers, directors, or employees) shall be made a party to any charge under the
Occupational Health and Safety Act in relation to any violation of the said Act arising out
of this agreement, the licensee shall indemnify and save harmless the Corporation from
any and all charges, fines, penalties, and costs that may be incurred or paid by the
Corporation.
b) The Licensee shall hold, keep in effect and provide the Township with a valid WSIB
Clearance Certificate.
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15. The Agreement between the parties being a personal agreement, this Agreement shall
not be assigned or subcontracted. In the event of the death or bankruptcy of the
Licensee prior to the expiration of the term of this Agreement, this Agreement shall
become null and void and all lands and premises shall be delivered up to the Township
and any amount paid or payable by the Licensee shall be apportioned to the date of
death or bankruptcy.
16. At all times, the employees of the licensee shall act in a civil, responsible, courteous and
generally productive manner. The licensee shall ensure that all employees strive for
excellence in Customer Service
17. Contracted Employees, third party employees, agents and others what provide customer
service on behalf of the Township of Oro-Medonte are legally responsible with the
provisions outlined in Ontario Regulation 429/07 with respect to training. The Contractor
shall ensure that such training includes, without limitation, a review of the purposes of
the Act and requirements of the regulation, as well as instruction regarding all matters
set out in the regulation. By signing this agreement, the contractor has agreed to be in
full compliance with this regulation. Additionally the licensee will review and
acknowledge the Township Of Oro-Medonte policy for Accessible Customer Service.
18. The Director of Operations and Community Services and any other authorized agent or
servant of the Township shall have the right at any reasonable time to enter and inspect
the lands and premises occupied under the Agreement.
19. The Licensee and its employees shall promptly delivery all articles found in the Oro-
Medonte Community Arena to the Director of Operations and Community Services.
20. All notices and orders given to the Licensee may be served by mailing the same to the
Licensee at the address hereinafter set out, or by delivering a copy to the Licensee
personally or by leaving it at his place of business in the Oro-Medonte Community
Arena, or by posting the same in a conspicuous place upon the outside of the building
occupied by the Licensee under this Agreement. If such notice were served by mailing,
the service is deemed effective two (2) days following said mailing.
21. The township hereby undertakes and agrees not to grant any other organizations or
individual the right to operate a concession selling similar lines of goods excepting:
a) A function not related to "on ice" (arena floor) activities;
b) A function in any other part of the Oro-Medonte Community Arena, in conjunction
with an "on ice" activity will require the consent of the Licensee. Where consent
is not forthcoming, the Township reserves the right to a final decision in which the
Licensee and other parties involved will be duly notified;
c) Games or other machines which generate revenue may be installed by the
Township. Such costs / profits on the machines will be assumed by the
Township.
22. The Licensee shall be granted the pouring rights for the pop machines located within the
building and other food/beverage machines as approved by Director, Operations and
Community Services. The Licensee shall assume all responsibility and liability
associated with foodibeverage machines. The Licensee shall receive all revenues
associated with the food/beverage machines as part of the lease payment.
23. This Agreement shall terminate April 301h, 2021 unless amended by the Director of
Operations and Community Services. The Licensee shall remove all goods and
equipment owned by them from the Concession Booth by the 3011 day of April 2021, and
shall leave the said Booth in a condition as set out in this agreement. It is understood
that if all such goods and equipment are not removed by such time, that the Licensee
shall pay a storage charge, determined by the Township, of the goods and equipment
not removed and shall be liable for all expenses incurred in the later removal of them.
24. If, at the absolute discretion of the Township, the Licensee is not operating the
Concession Booth in the best interests of the public or complying with the Laws,
Statutes, By -Laws, or Regulations applicable to them, or with the provisions of this
Agreement, the Township may terminate this Agreement without notice as outlined in the
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terms of this Agreement and the remaining applicable provisions of this Agreement shall
apply.
25. The Licensee shall be responsible for the installation and removal of any phone services
required at the Licensee's expense.
26. The Township shall be responsible for the following:
a) Pest control;
b) Cleaning and maintenance of the fire hood/suppression equipment;
c) All utilities.
27. The Township shall provide parking at no charge for concession staff as appropriate.
25. Any breach or violation of the terms and conditions herein set forth by the Licensee shall
entitle the Township to Terminate this Agreement forthwith without notice. Upon
termination of this Agreement, the Licensee shall remove from the Concession Booth all
of his supplies and equipment.
WITNESS the Corporate Seal of the Corporation of the Township of Oro-Medonte duly attested
under the hands of the proper signing officers authorized in that behalf.
THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE
H.S Hughes - Mayor
Karen Way - Clerk
WITNESS the hand and seal of the Licensee of the Second Part.
SIGNED, SEALED AND DELIVERED,
This a7 day of, a/raly, 2018
In the presence of; ""
Witness
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The Corporation of the Township of Oro-Medonte
By -Law No. 2018-084
Being a By -Law to Confirm the Proceedings of the Council Meeting held on
Wednesday, September 12, 2018
Whereas Section 5 of the Municipal Act, 2001, S.O. 2001, C. 25, as amended
provides that the powers of the Municipal Council shall be exercised by By -Law,
unless the municipality is specifically authorized to do otherwise;
And Whereas The Council of The Corporation of the Township of Oro-Medonte
deems it expedient that the proceedings at this Council Meeting be confirmed and
adopted by By -Law;
Now Therefore the Council of The Corporation of the Township of Oro-Medonte
hereby enacts as follows:
1. That the actions of the Council at its Council Meeting held on Wednesday,
September 12, 2018, and in respect to each Motion, Resolution and other
actions passed and taken by the Council at its said Meeting is, except where
prior approval of the Ontario Municipal Board is required, hereby adopted,
ratified and confirmed.
2. That the Mayor and the proper Officials of the Township are hereby authorized
and directed to do all things necessary to give effect to the said action or to
obtain approvals where required and to execute all documents as may be
necessary on behalf of the Council of the Corporation of the Township of Oro-
Medonte.
3. That the Mayor/Chair and Clerk/Designate are hereby authorized and directed to
execute and affix the corporate seal to all necessary documents.
4. And That this by-law shall come into force and take effect on the final passing
thereof.
IMLBy-Law Read a First, Second and Third time, and Passed this 12th day of
September, 2018. W 111W
The Corporation of the Township of Oro-Medonte
Mayor, H.S. Hughes
Clerk, Karen Way
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