08 15 2018 Council MinutesTownship of
Proud Heritage, Exciting Future
The Township of Oro-Medonte
Council Meeting Minutes
Council Chambers
Time: 9:04 a.m.
Wednesday, August 15, 2018
2014-2018 Council
Present: Mayor H.S. Hughes
Deputy Mayor Ralph Hough
Councillor Barbara Coutanche
Councillor Scott Macpherson
Councillor Phil Hall
Councillor John Crawford
Councillor Scott Jermey
Staff Robin Dunn, Chief Administrative Officer;
Present: Karen Way, Clerk;
Mark DesLauriers, Chief Financial Off icer/Treasurer;
Andria Leigh, Director, Development Services;
Donna Hewitt, Director, Corporate Services;
Tamara Obee, Manager, Human Resources, Health & Safety;
Curtis Shelswell, Chief Municipal Law Enforcement Officer;
Hugh Murray, Director, Fire & Emergency Services/Fire Chief;
Justin Metras, Manager, Infrastructure and Capital Projects;
1. Call to Order - Moment of Reflection:
Mayor H.S. Hughes assumed the Chair and called the meeting to order.
2. Adoption of Agenda:
a) Motion to Adopt the Agenda.
3. Disclosure of Pecuniary Interest:
None declared.
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Council Meeting Minutes — Wednesday, August 15, 2018.
4. Closed Session Items:
a) Motion to go In Closed Session.
Motion No. C180815-2
Moved by Macpherson, Seconded by Crawford
Be it resolved that we do now go in Closed Session at 9:06 a.m. to discuss
• personal matter affecting an identifiable individual (Joint Compliance Audit Committee);
• litigation affecting the municipality (Short Term Rentals).
Carried.
b) Motion to Rise and Report.
Motion No. C180815-3
Moved by Crawford, Seconded by Macpherson
Be it resolved that we do now Rise at 9:49 a.m. and Recess until 10:00 a.m. at which
time we shall Report on the Closed Session Items 4
c) Andria Leigh, Director, Development Services re: Litigation affecting the municipality
(Short Term Rentals).
d) Karen Way, Clerk re: Personal matters about an identifiable individual (Joint
Compliance Audit Committee).
Carried.
c) Andria Leigh, Director, Development Services re: Litigation affecting the municipality
(Short Term Rentals).
The following staff were present.
Robin Dunn, Chief Administrative Officer;
Karen Way, Clerk;
Andria Leigh, Director, Development Services;
Donna Hewitt, Director, Corporate Services;
Motion No. C180815-4
Moved by Hall, Seconded by Jermey
Be it resolved that the confidential verbal information presented by Andria Leigh, Director,
Development Services and Councillor Hall re: Litigation affecting the municipality (Short
Term Rentals) be received.
Carried.
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Council Meeting Minutes — Wednesday, August 15, 2018.
d) Karen Way, Clerk re: Personal matters about an identifiable individual (Joint Compliance
Audit Committee).
The following staff were present.
Robin Dunn, Chief Administrative Officer;
Karen Way, Clerk;
Andria Leigh, Director, Development Services;
Donna Hewitt, Director, Corporate Services;
Motion No. C180815-5
Moved by Macpherson, Seconded by Crawford
Be it resolved
1. That Confidential Report No. CS2018-19, Karen Way, Clerk re: Joint Compliance Audit
Committee be received and adopted.
2. That the recommended appointments be approved by this Council.
3. That the Clerk be directed to bring forward an appointment by-law for consideration of
Council.
Carried.
5. Minutes of Council and Committees:
a) Minutes of Council meeting held on Wednesday, July 18, 2018.
Motion No. C180815-6
Moved by Crawford, Seconded by Macpherson
Be it resolved that the draft minutes of the Council meeting held on Wednesday, July 18,
2018 be received and adopted as printed and circulated.
Carried.
6. Recognition of Achievements:
None.
7. Public Meetings:
None.
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Council Meeting Minutes — Wednesday, August 15, 2018.
8. Deputations:
a) Jim Partridge, Simcoe County Federation of Agriculture re: Lack of 911/Green Numbers
on Vacant Properties.
Motion No. C180815-7
Moved by Macpherson, Seconded by Crawford
Be it resolved that the correspondence dated July 30, 2018 and presentation by Jim
Partridge, Simcoe County Federation of Agriculture re: Lack of 911/Green Numbers on
Vacant Properties be received.
Carried.
b) Eric Harkonen, Vetta Spa Inc. re: Vetta Nordic Spa Site Plan Design and Request Relief
of the Site Plan Securities.
Motion No. C180815-8
Moved by Coutanche, Seconded by Macpherson
Be it resolved
1. That the correspondence dated August 3 and 15, 2018 and presentation by Eric
Harkonen, Vetta Spa Inc. re: Vetta Nordic Spa Site Plan Design and Request Relief of
the Site Plan Securities be received.
2. That, as per By -Law No. 2018-041, the CAO respond back to Vetta Spa Inc. as per his
delegated authority by the end of August, 2018.
Carried.
c) Henry and Reta Regelink re: Ontario Wildlife Damage Compensation Program, Ministry
of Agriculture, Food and Rural Affairs (OMAFRA).
Motion No. C180815-9
Moved by Hall, Seconded by Jermey
Be it resolved
1. That the correspondence dated August 8, 2018 and presentation by Henry and Reta
Regelink re: Ontario Wildlife Damage Compensation Program, Ministry of Agriculture,
Food and Rural Affairs (OMAFRA) be received.
2. And that supportive correspondence be sent to the MNR, MTO and OMAFRA under the
Mayor's signature.
Carried.
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Council Meeting Minutes —Wednesday, August 15, 2018.
12. Reports of Municipal Officers:
a) Report No. DS2018-64, Catherine McLean, Planner re: Minor Variance Application
2018-A-26 by Alaine Faris, 3569 Line 12 North [deferred at July 19, 2018 Development
Services Committee meeting].
Motion No. C180815-10
Moved by Coutanche, Seconded by Macpherson
Be it resolved
1. That Report No. DS2018-64, Catherine McLean, Planner re: Minor Variance Application
2018-A-26 by Alaine Faris, 3569 Line 12 North be received.
2. That Minor Variance Application 2018-A-26 by Alaine Faris, specifically to permit
construction of single detached dwelling in the Environmental Protection (EP) Zone, on
lands municipally known as 3569 Line 12 N, be approved.
3. That the following conditions be imposed on the Committee's decision:
a) That notwithstanding Section 5.27 and Table A5 of Zoning By-law 97-95, the
proposed single detached dwelling shall otherwise comply with all other applicable
provisions of the Zoning By-law;
b) That the proposed single detached dwelling be substantially and proportionally in
conformity with the dimensions as set out on the application and sketches submitted
and approved by Council; and
c) That the appropriate Zoning Certificate, Building Permit, Engineered Lot Grading Plan
(if required), and Entrance Permit be obtained only after the decision becomes final
and binding, as provided for within the Planning Act R.S.O. 1990, c.P. 13.
4. That the applicant be advised of Council's decision under the Secretary -Treasurer's
signature
Carried.
9. Presentations:
a) A/S/Sgt Blake Freure, Ontario Provincial Police, Barrie Detachment re: Second Quarter
Statistic Update.
Motion No. C180815-11
Moved by Macpherson, Seconded by Coutanche
Be it resolved that the correspondence dated April -June, 2018 and presented by A/S/Sgt
Blake Freure, Ontario Provincial Police, Barrie Detachment re: Second Quarter Statistic
Update be received.
Carried.
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Council Meeting Minutes — Wednesday, August 15, 2018.
Motion No. C180815-12
Moved by Crawford, Seconded by Macpherson
Be it resolved that Rule 14.21a) of Procedural By-law No. 2017-165 be suspended in order
to allow the meeting to proceed past the 4 hour adjournment requirement.
Carried.
Council recessed at 11: 44 a.m. and reconvened at 11:53 a.m.
10.Identification From the Public of an Agenda Item of Interest:
Provides an opportunity for members of the public to identify an agenda item which the
public member may request be brought forward and considered earlier in the meeting.
11.Open Forum:
One individual provided comments not related to an agenda item.
13.Reports of Members of Council:
b) Councillor Hall re: Noise By -Law No. 2012-167 (Office Consolidation).
Motion No. C180815-13
Moved by Hall, Seconded by Jermey
Be it resolved
1. That the verbal information presented by Councillor Hall re: Noise By -Law No. 2012-
167 be received.
2. And that staff report back prior to the end of 2018.
Carried.
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Council Meeting Minutes — Wednesday, August 15, 2018.
c) Councillor Hall re: Requirement of Measureable Tools/Items for By -Law No. 2018-
045 Off -Road Vehicles By-law Trial.
Motion No. C180815-14
Moved by Hall, Seconded by Coutanche
Be it resolved
1. That the verbal information presented by Councillor Hall re: Requirement of
Measureable Tools/Items for By -Law No. 2018-045 Off -Road Vehicles By-law Trial
be received.
2. That the Clerk provide correspondence to Sgt. Freure regarding requested statistics
for off road vehicles and that further correspondence be provided back to Council.
3. That staff report back accordingly.
Carried.
12. Reports of Municipal Officers:
b) Report No. DS2018-76, Andria Leigh, Director, Development Services re: Source Water
Protection — Appointment of Risk Management Officer/Inspector for Risk Management
Service [Refer to Item 17a)].
Motion No. C180815-15
Moved by Hall, Seconded by Jermey
Be it resolved
1. That Report No. DS2018-76, Andria Leigh, Director, Development Services re: Source
Water Protection — Appointment of Risk Management Officer/Inspector for Risk
Management Services be received and adopted.
2. That Melissa Carruthers of the Severn Sound Environmental Association (SSEA) be
appointed as the Risk Management Official and Risk Management Inspector for the
Township of Oro-Medonte under Part IV of the Clean Water Act.
3. That the applicable by-law be brought forward for Council's consideration.
4. That SSEA be advised of Council's decision under the Director, Development Services'
signature.
Carried.
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Council Meeting Minutes —Wednesday, August 15, 2018.
c) Report No. DS2018-78, Derek Witlib, Manager, Planning Services re: Development
Agreement for Emergency Access David & Sheila Saunders, 1435 15/16 Side Road East
[Refer to Item 17c)].
Motion No. C180815-16
Moved by Jermey, Seconded by Hall
Be it resolved
1. That Report No. DS2018-78, Derek Witlib, Manager, Planning Services re: Development
Agreement for Emergency Access David & Sheila Saunders, 1435 15/16 Side Road East
be received and adopted.
2. That the Development Agreement required for the Township to receive a future
emergency access block across the lands located at 1435 15/16 Side Road East and
described as PT LT 16 CON 11 ORO BEING PTS 2 & 6 51 R39524; SUBJECT TO AN
EASEMENT IN GROSS OVER PT 6 51 R39524 AS IN SC1211575; TOWNSHIP OF
ORO-MEDONTE, as in SC1501503, being PIN 585470154, be approved.
3. That the Mayor and Clerk be authorized to execute the Development Agreement.
4. That the owner be advised of the Council's decision under the Director, Development
Services' signature.
Carried.
d) Mark DesLauriers, Chief Financial Officer/Treasurer, correspondence dated July 31,
2018 from Gerald Norman, Dooley Lucenti LLP re: McGill Sale to Simpson/Penner, Con
4, Part Lot 12 (Line 3), Oro-Medonte, Lot 12, Concession 4, Tile Drainage Loan
Apportionment of Rate Confirmation, Section 12(3) Tile Drainage Act.
Motion No. C180815-17
Moved by Jermey, Seconded by Hall
Be it resolved
1. That the correspondence dated July 31, 2018 from Gerald Norman, Dooley Lucenti LLP
and presented by Mark DesLauriers, Chief Financial Officer/Treasurer re: McGill Sale to
Simpson/Penner, Con 4, Part Lot 12 (Line 3), Oro-Medonte, Lot 12, Concession 4, Tile
Drainage Loan Apportionment of Rate, Section 12(3) Tile Drainage Act be received.
2. That Council confirms the apportionment of the outstanding loan, between the two
properties (PIN No. 58542-0104 and PIN No. 58542-0102) as required by Section 12 of
the Tile Drainage Act, to Mr. Michael McGill retaining 100% of the responsibility.
3. That the applicant be advised of Council's decision under the Chief Financial
Officer/Treasurer's signature.
Carried.
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Council Meeting Minutes —Wednesday, August 15, 2018.
e) Report No. F12018-17, Mark DesLauriers, Chief Financial Officer/Treasurer re: Financial
Executive Summary Report — Q2 2018.
Motion No. C180815-18
Moved by Jermey, Seconded by Hall
Be it resolved that Report No. F12018-17, Mark DesLauriers, Chief Financial
Officer/Treasurer re: Financial Executive Summary Report — Q2 2018 be received for
information only.
Carried.
f) Report No. CS2018-18, Marie Brissette, Executive Assistant CAO/Special Projects
Coordinator re: Corporate Projects Status Update — July 2018.
Motion No. C180815-19
Moved by Coutanche, Seconded by Macpherson
Be it resolved that Report No. CS2018-18, Marie Brissette, Executive Assistant CAO/Special
Projects Coordinator re: Corporate Projects Status Update — July 2018 be received for
information only.
Carried.
g) Report No. CS2018-20, Karen Way, Clerk re: Election Implementation Update.
Motion No. C180815-20
Moved by Coutanche, Seconded by Macpherson
Be it resolved that Report No. CS2018-20, Karen Way, Clerk re: Election Implementation
Update be received for information only.
Carried.
Council recessed at 1:29 p.m. and reconvened at 1:56 p.m.
13. Reports of Members of Council:
a) Updates from Council Representatives — County of Simcoe and Township Partners
and Agencies.
Mayor H.S. Hughes; Deputy Mayor Ralph Hough; Councillors Coutanche; and Jermey
provided updates.
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Council Meeting Minutes — Wednesday, August 15, 2018.
14. Consent Agenda:
a) Announcements of Interest to the Public:
1. Township of Oro-Medonte, Administration Centre Closure Notice, Monday,
September 3, 2018, Labour Day.
b) Minutes of Sustainable Severn Sound, Sustainability Committee meetings held on April
5, May 3 and June 14, 2018.
Staff Recommendation: Receive for Information Only.
c) Minutes of Lake Simcoe Region Conservation Authority meeting held on Friday, June
22, 2018.
Staff Recommendation: Receive for Information Only.
d) Correspondence dated June 29, 2018 from Township of Centre Wellington re: Province -
Wide Moratorium on Commercial Water Bottling.
Staff Recommendation: Receive for Information Only.
e) Correspondence dated July 7, 2018 from Sheila Craig, President, Craighurst Women's
Institute re: ATV Use of Township Roads.
Staff Recommendation: Receive for Information Only.
f) Correspondence dated July 11, 2018 from Pat Campbell, President & CEO, Orillia
Soldiers' Memorial Hospital re: Provincial Funding Formula Impacting Medium -Sized
Hospitals and Patient Services.
Staff Recommendation: Receive for Information Only.
g) Correspondence dated July 16, 2018 from Ellen Blaubergs, Board Member, 2018
Heritage Day Silent Auction Coordinator, Coldwater Canadiana Heritage Museum -
Heritage Day Silent Auction Donation.
Staff Recommendation: Receive for Information Only.
Motion No. C180815-21
Moved by Macpherson, Seconded by Crawford
Be it resolved that the staff recommendations with respect to the items listed under
"Consent Agenda Correspondence" be adopted as printed:
a) Announcements of Interest to the Public:
1. Township of Oro-Medonte, Administration Centre Closure Notice, Monday,
September 3, 2018, Labour Day.
b) Minutes of Sustainable Severn Sound, Sustainability Committee meetings held on
April 5, May 3 and June 14, 2018.
Received for Information Only.
c) Minutes of Lake Simcoe Region Conservation Authority meeting held on Friday,
June 22, 2018.
Received for Information Only.
d) Correspondence dated June 29, 2018 from Township of Centre Wellington re:
Province -Wide Moratorium on Commercial Water Bottling.
Received for Information Only.
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Council Meeting Minutes —Wednesday, August 15, 2018.
e) Correspondence dated July 7, 2018 from Sheila Craig, President, Craighurst
Women's Institute re: ATV Use of Township Roads.
Received for Information Only.
f) Correspondence dated July 11, 2018 from Pat Campbell, President & CEO, Orillia
Soldiers' Memorial Hospital re: Provincial Funding Formula Impacting Medium -Sized
Hospitals and Patient Services.
Received for Information Only.
g) Correspondence dated July 16, 2018 from Ellen Blaubergs, Board Member, 2018
Heritage Day Silent Auction Coordinator, Coldwater Canadiana Heritage Museum -
Heritage Day Silent Auction Donation.
Received for Information Only.
Carried.
15. Communications/Petitions:
a) Correspondence dated August 5, 2018 from Bryn and Kim Pressnail re: Short -Term
Rentals in Residential Neighbourhoods (Airbnb).
Motion No. C180815-22
Moved by Hall, Seconded by Jermey
Be it resolved that the correspondence dated August 5, 2018 from Bryn and Kim Pressnail
re: Short -Term Rentals in Residential Neighbourhoods (Airbnb) be received.
Carried.
b) Petition correspondence received August 8, 2018 from LeeAnn Baker re: Tethering of
Dogs.
Motion No. C180815-23
Moved by Jermey, Seconded by Hall
Be it resolved that the petition correspondence received August 8, 2018 from LeeAnn Baker
re: Tethering of Dogs be received.
Carried.
16.Notice of Motions:
None.
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Council Meeting Minutes —Wednesday, August 15, 2018.
17. By -Laws:
a) By -Law No. 2018-076: A By-law to Appoint a Risk Management Official and Risk
Management Inspector(s) for the purposes of the Clean Water Act, 2006 and to Repeal
By-law 2015-113.
b) By -Law No. 2018-077: A By-law to Establish and Appoint a Joint Compliance Audit
Committee.
c) By -Law No. 2018-079: A By-law to Authorize the Execution of a Development
Agreement between The Corporation of the Township of Oro-Medonte and David
Saunders and Sheila Saunders described as lands as follows: PT LT 16 CON 11 ORO
BEING PTS 2 & 6 51 R39524; SUBJECT TO AN EASEMENT IN GROSS OVER PT 6
51 R39524 AS IN SC1211575; TOWNSHIP OF ORO-MEDONTE As in SC1501503,
being PIN 585470154.
Motion No. C180815-24
Moved by Macpherson, Seconded by Coutanche
Be it resolved that
a) By -Law No. 2018-076: A By-law to Appoint a Risk Management Official and Risk
Management Inspector(s) for the purposes of the Clean Water Act, 2006 and to Repeal
By-law 2015-113.
b) By -Law No. 2018-077: A By-law to Establish and Appoint a Joint Compliance Audit
Committee.
c) By -Law No. 2018-079: A By-law to Authorize the Execution of a Development Agreement
between The Corporation of the Township of Oro-Medonte and David Saunders and
Sheila Saunders described as lands as follows: PT LT 16 CON 11 ORO BEING PTS 2 &
6 51 R39524; SUBJECT TO AN EASEMENT IN GROSS OVER PT 6 51 R39524 AS IN
SC1211575; TOWNSHIP OF ORO-MEDONTE As in SC1501503, being PIN 585470154.
be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed
by the Mayor.
Carried.
18.Closed Session Items (Unfinished Items):
None.
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Council Meeting Minutes —Wednesday, August 15, 2018.
19.Confirmation By -Law:
a) By -Law No. 2018-078: Being a by-law to confirm the proceedings of the Council
meeting held on Wednesday, August 15, 2018.
Motion No. C180815-25
Moved by Macpherson, Seconded by Coutanche
Be it resolved that By -Law No. 2018-078: Being a by-law to confirm the proceedings of the
Council meeting held on Wednesday, August 15, 2018 be read a first, second and third time,
passed, be engrossed by the Clerk, signed and sealed by the Mayor.
Carried.
20.Questions from the Public Clarifying an Agenda Item:
No one posed a question.
21.Adjournment:
a) Motion to Adjourn.
Motion No. C180815-26
Moved by Crawford, Seconded by Macpherson
Be it resolved that we do now adjourn at 2:16 p.m.
Carried.
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