07 18 2018 Council MinutesTownship of
Prond Heritage, Exciting Future
Wednesday, July 18, 2018
The Township of Oro-Medonte
Council Meeting Minutes
Council Chambers
2014-2018 Council
Present: Mayor H.S. Hughes
Deputy Mayor Ralph Hough
Councillor Barbara Coutanche
Councillor Scott Macpherson
Councillor Phil Hall
Councillor John Crawford
Councillor Scott Jermey
Time: 9:05 a.m.
Staff Robin Dunn, Chief Administrative Officer;
Present: Karen Way, Clerk;
Mark DesLauriers, Chief Financial Officer/Treasurer;
Andria Leigh, Director, Development Services;
Donna Hewitt, Director, Corporate Services;
Shawn Binns, Director, Operations and Community Services;
Michelle Jakobi, Manager, Compliance and Capital Projects;
Justin Metras, Manager, Infrastructure and Capital Projects;
Jennifer Whitley, Coordinator, Economic Development/Communications;
Jenny Legget, Communications, Public Relations Officer
1. Call to Order - Moment of Reflection:
Mayor H.S. Hughes assumed the Chair, called the meeting to order followed by a moment of
reflection.
Page 1 of 20
Council Meeting Minutes — Wednesday, July 18, 2018.
2. Adoption of Agenda:
a) Motion to Adopt the Agenda.
Motion No. C180718-1
Moved by Crawford, Seconded by Coutanche
Be it resolved that the agenda for the Council meeting of Wednesday, July 18, 2018 be
received and adopted, as amended, to withdraw Item 12h) Report No. OCS2018-19, Shawn
Binns, Director, Operations and Community Services re: Lake Simcoe Regional Airport
(LSRA) Solar Energy Partnership — Revised Agreement;
And that the following correspondence be received re: Items 12a) and 17a):
1. Tracy/Bill Musclow dated July 15, 2018;
2. Bill Musclow dated July 15, 2018;
3. Eric McConnell dated July 16, 2018;
4. Ian, Veitch, on behalf of the Board of Directors, Horseshoe Valley Property Owners
Association (HVPOA) dated July 16, 2018;
5. Allan Baker dated July 16, 2018;
6. Scott Burnett dated July 16, 2018.
Carried.
Motion No. C180718-2
Moved by Coutanche, Seconded by Crawford
Be it resolved that Rule 14.21 a) of Procedural By-law No. 2017-165 be suspended in order
to allow the meeting to proceed past the 4 hour adjournment requirement.
Carried.
3. Disclosure of Pecuniary Interest:
None declared.
Page 2 of 20
Council Meeting Minutes —Wednesday, July 18, 2018.
4. Closed Session Items:
a) Motion to go In Closed Session.
Motion No. C180718-3
Moved by Coutanche, Seconded by Macpherson
Be it resolved that we do now go in Closed Session at 9:08 a.m. to discuss
• solicitor -client privilege Solicitor -client privilege (Mill Pond Road (Coulson Dam)).
Carried.
b) Motion to Rise and Report.
Motion No. C180718-4
Moved by Crawford, Seconded by Macpherson
Be it resolved that we do now Rise at 9:33 a.m. and Recess until 10:00 a.m. at which time
we shall Report on the Closed Session Item 4c) Shawn Binns, Director, Operations and
Community Services re: Solicitor -client privilege (Mill Pond Road (Coulson Dam)).
Carried.
c) Shawn Binns, Director, Operations and Community Services re: Solicitor -client privilege
(Mill Pond Road (Coulson Dam)).
The following staff were present:
Robin Dunn, Chief Administrative Officer;
Karen Way, Clerk;
Mark DesLauriers, Chief Financial Officer/Treasurer;
Donna Hewitt, Director, Corporate Services;
Shawn Binns, Director, Operations and Community Services;
Justin Metras, Manager, Infrastructure and Capital Projects;
Jenny Legget, Communications, Public Relations Officer.
Motion No. C180718-5
Moved by Coutanche, Seconded by Macpherson
Be it resolved that the confidential correspondence dated July 7, 2017 and confidential
verbal information presented by Shawn Binns, Director, Operations and Community Services
re: Solicitor -client privilege (Mill Pond Road (Coulson Dam)) be received.
Carried.
Page 3 of 20
Council Meeting Minutes – Wednesday, July 18, 2018.
5. Minutes of Council and Committees:
a) Minutes of Heritage Committee meeting held on Monday, June 18, 2018.
Motion No. C180718-6
Moved by Macpherson, Seconded by Coutanche
Be it resolved that the draft minutes of the Heritage Committee meeting held on Monday,
June 18, 2018 be received.
Carried.
Motion No. C180718-7
Moved by Jermey, Seconded by Hall
Be it resolved that, per Motion No. HC180618-4 of the June 18, 2018 Heritage
Committee meeting, a celebration service for the Oro African Church be planned for
2019 and brought forward in the 2019 budget deliberations.
Carried.
Motion No. C180718-8
Moved by Jermey, Seconded by Hall
Be it resolved
1. That, per Motion No. HC180618-6 of the June 18, 2018 Heritage Committee motion,
the following be listed and added to the Municipal Register of Municipally Significant
and/or Cultural Heritage Properties:
1. 3760 Line 8 North;
2. 3812 Line 8 North;
3. 57 Mill Pond Road
4. 2108 Ridge Road West
5. 2092 Ridge Road West
6. 661 Penetanguishene Road
7. 1548 Line 1 South
8. 443 Line 13 North (log home)
9. 1599 Line 13 North
10. 554 Line 15 North
11. 178 Line 15 North
12. 539 Line 15 South
13. 53 Line 15 South
14. 1985 Ridge Road West
15. 1121 Line 3 South
16. 4715 Line 6 North
2. That staff proceed accordingly.
Carried.
Page 4 of 20
Council Meeting Minutes —Wednesday, July 18, 2018.
Motion No. C180718-9
Moved by Jermey, Seconded by Hall
Be it resolved
1. That, per Motion No. HC180618-7 of the June 18, 2018 Heritage Committee
meeting, 36 Stagecoach Road be de -listed from the list of Municipal Register of
Municipally Significant and/or Cultural Heritage Properties upon receipt of the
required paperwork.
2. And that the applicant be advised of Council's decision under the Coordinator,
Community Recreation's signature.
Carried.
b) Minutes of Council meeting held on Wednesday, June 28, 2018.
Motion No. C180718-10
Moved by Hall, Seconded by Jermey
Be it resolved that the draft minutes of the Council meeting held on Wednesday, June 28,
2018 be received and adopted as printed and circulated.
Carried.
6. Recognition of Achievements:
None.
7. Public Meetings:
None.
8. Deputations:
a) Luke Sternberg; Shawn Scott, on behalf of Safe Operation of Off -Road Vehicles
Committee re: Police Community Liaison Committee Information.
Motion No. C180718-11
Moved by Coutanche, Seconded by Crawford
Be it resolved that the correspondence dated May 23, 2018 and presentation presented by
Luke Sternberg; and Shawn Scott, on behalf of Safe Operation of Off -Road Vehicles
Committee re: Police Community Liaison Committee Information be received and considered
in conjunction with Item 12a), 15a) and 17a).
Carried.
Page 5 of 20
Council Meeting Minutes —Wednesday, July 18, 2018.
Im
b) Soren Klemmensen; Alain Pominville, on behalf of Central Ontario ATV Club (COATV)
re: Communication Strategy to Help ATV Riders in Oro-Medonte.
Motion No. C180718-12
Moved by Crawford, Seconded by Coutanche
Be it resolved that the correspondence dated May 30, 2018 and presentation presented by
Soren Klemmensen, on behalf of Central Ontario ATV Club (COATV), re: Communication
Strategy to Help ATV Riders in Oro-Medonte be received and considered in conjunction with
Item 12a), 15a) and 17a).
Carried.
10.Identification From the Public of an Agenda Item of Interest:
Provides an opportunity for members of the public to identify an agenda item which the
public member may request be brought forward and considered earlier in the meeting.
11. Open Forum:
15 individuals provided comments with respect to Items 12a, 12e, and 12f.
15. Comm unications/Petitions:
a) Off -Road Vehicle Use on Municipal Roadways [Refer to Items 12a) and 17a)]:
1. Petition correspondence dated June 4, 2018 from Kirk Goldthorp re: Request to
Include Ward 3 in Proposed ATV By -Law.
2. Petition correspondence dated July 10, 2018 from Peter Lamprey re: Request
that Council adopt Option 3 ("Maintain Status Quo") in Report No. OCS2018-11.
3. Petition correspondence received July 11, 2018 from Anne Collins re: Request
that Council adopt Option 3 ("Maintain Status Quo") in Report No. OCS2018-11.
4. Petition correspondence received July 11, 2018 from Justin Porter re: Request
that Council adopt Option 3 ("Maintain Status Quo") in Report No. OCS2018-11.
5. Correspondence received to Clerk's Department re: Proposed ATV By -Law.
Page 6 of 20
Council Meeting Minutes — Wednesday, July 18, 2018.
Motion No. C180718-13
Moved by Coutanche, Seconded by Macpherson
Be it resolved that the following correspondence re: Off -Road Vehicle Use on Municipal
Roadways be received and considered in conjunction with Items 12a) and 17a):
1. Petition correspondence dated June 4, 2018 from Kirk Goldthorp re: Request to
Include Ward 3 in Proposed ATV By -Law.
2. Petition correspondence dated July 10, 2018 from Peter Lamprey re: Request
that Council adopt Option 3 ("Maintain Status Quo") in Report No. OCS2018-11.
3. Petition correspondence received July 11, 2018 from Anne Collins re: Request
that Council adopt Option 3 ("Maintain Status Quo") in Report No. OCS2018-11.
4. Petition correspondence received July 11, 2018 from Justin Porter re: Request
that Council adopt Option 3 ("Maintain Status Quo") in Report No. OCS2018-11.
5. Correspondence received to Clerk's Department re: Proposed ATV By -Law.
Carried.
12. Reports of Municipal Officers:
a) Report No. OCS2018-21, Shawn Binns, Director, Operations and Community Services
re: Off -Road Vehicle Use on Municipal Roadways [Refer to Items 15a) and 17a)].
Motion No. C180718-14
Moved by Crawford, Seconded by Macpherson
Be it resolved
That a draft by-law to Permit All -Terrain, Multi -Purpose Off -Highway Utility and
Recreational Off -Highway Vehicles on Municipal Highways be amended with the
following:
a) Schedule A be amended to reflect the boundaries identified on Schedules A and B of
By-law 2013-203 and that this item be brought back forward to a future meeting of
Council for debate.
Carried.
Motion No. C180718-15
Moved by Crawford, Seconded by Macpherson
Whereas the Highway Traffic Act, R.S.O. 1990, Chapter H.8, Section 191.8 and
regulation 316/03, provides regulations pertaining to the use of off-road vehicle of
highways including the authority for Municipalities to pass by-laws permitting certain off-
road vehicles on highways under the jurisdiction of the municipality;
Page 7 of 20
Council Meeting Minutes — Wednesday, July 18, 2018.
Whereas in response to a request from the Ontario Federation of Ontario All Terrain
Vehicle Clubs (OFATV) to open Municipal Roadway for ATV use, the Committee of the
Whole of the Township of Oro-Medonte determined on June 17, 2004 that no open
roadways would be permitted for the use of ATV/ORVs until such an approved trail
system is established;
Whereas in response to a request from the Ontario Federation of Ontario All Terrain
Vehicle Clubs (OFATV) and North Simcoe ATV club to open Municipal Roadway for
ATV use, the Committee of the Whole of the Township of Oro-Medonte determined on
December 19, 2007 that no open roadways would be permitted for the use of
ATV/ORVs until such an approved trail system is established and provided direction to
staff to work with the club in establishing a regional system;
Whereas on November 10, 2010 Council of the Township of Oro-Medonte approved the
use ATV/ORVs on specific municipal roads from designated parking adjacent to Lake
Simcoe for access the lake during winter months, subsequently gradually expanding
permissions for seasonal access to support winter recreation activities on Lake Simcoe;
Whereas Council adopted By-law 2013-203 on November 6, 2013 permitting specific
municipal roads from Hwy 11 to Lake Simcoe be open to ATV/ORVs for access to Lake
Simcoe during winter months continuously;
Whereas the Highway Traffic Act, R.S.O. 1990 as amended was updated in 2015 to
further regulate the use ATV and expanding permissions for Off Road Vehicles (ORVs)
Whereas Council received a request from local residents and the Central Ontario ATV
Club (COATV) on June 21, 2017 for consideration to allow ATV/ORVs on municipal
roadways;
Whereas Council on March 28, 2018 received a presentation from the Highway Safety
Division of the Ontario Provincial Police (OPP) together with staff report OCS2018-11
regarding off-road vehicle use on municipal roadways and passed a resolution to
support in principle the use of ATV/ORVs openly on municipal roadways for a one (1)
year trial and further that a taskforce be formed to draft conditions and parameters to
draft a by-law to permit usage;
Whereas Council on April 11, 2018 endorsed the guiding principles of the taskforce;
Whereas Council has received significant public input on a draft by-law to expand
ATV/ORV use permissions and has reviewed and considered similar by-laws enacted
by other County of Simcoe Municipalities and associated experiences;
Whereas on April 25, 2018 Council requested a draft by-law to include open roadways
for ATV/ORVs in Wards 2, 4 and 5, and to consider access in Wards 1 and 3 upon the
establishment of an approved regional trail network;
Page 8 of 20
Council Meeting Minutes —Wednesday, July 18, 2018.
Now therefore be it resolved
1. That Report No. OCS2018-21, Shawn Binns, Director, Operations and Community
Services re: Off -Road Vehicle Use on Municipal Roadways be received and
adopted.
2. That a draft by-law to Permit All -Terrain, Multi -Purpose Off -Highway Utility and
Recreational Off -Highway Vehicles on Municipal Highways be amended with the
following:
a) Appendix A Section 2.4 time will reflect 9:00 PM to 6:00 AM
b) Schedule D be amended to reflect the boundaries of the Settlement Areas as
reflected on Schedule C
c) Schedule D be amended to include the following: "All Boundary Roads with
adjacent municipalities (City of Orillia, Township of Severn, Township of Tay,
Township of Springwater, and the City of Barrie) are Prohibited for the purposes
of this by-law"
d) Force and effect shall come into effect on August 7, 2018 and be in effect until
August 7, 2019
And be brought forward for approval of Council.
Carried.
Recorded Vote Requested by Deputy Mayor Hough
Deputy Mayor Hough
Nay
Councillor Jermey
Yea
Councillor Macpherson
Yea
Councillor Coutanche
Nay
Councillor Crawford
Yea
Councillor Hall Nay
Mayor H.S. Hughes Yea
9. Presentations:
a) Mike Walters, Chief Administrative Officer, Lake Simcoe Region Conservation Authority
(LSRCA) re: Implementing the LSRCA Strategic Plan 12018 Annual Operating Plan.
Motion No. C180718-16
Moved by Macpherson, Seconded by Coutanche
Be it resolved that the presentation dated July 18, 2018 and presented by Mike Walters,
Chief Administrative Officer, Lake Simcoe Region Conservation Authority (LSRCA) re:
Implementing the LSRCA Strategic Plan 12018 Annual Operating Plan be withdrawn and
rescheduled for a future meeting date of Council.
Carried.
Page 9 of 20
Council Meeting Minutes — Wednesday, July 18, 2018.
b) Scott Running, Board President; Brent Hill, Board Member; and Chris Drumm, Airport
Operations Manager, Lake Simcoe Regional Airport (LSRA) re: LSRA Strategic Plan,
April 2018.
Motion No. C180718-17
Moved by Macpherson, Seconded by Crawford
Be it resolved
1. That the presentation and Strategic Plan correspondence dated April, 2018 and
presented by Scott Running, Board President; Brent Hill, Board Member; and Chris
Drumm, Airport Operations Manager, Lake Simcoe Regional Airport (LSRA) re: LSRA
Strategic Plan be received.
2. That staff, in conjunction with LSRA, report back with an analysis (business case) of the
impact to the Township of Oro-Medonte.
Carried.
15. Communications/Petitions:
b) Municipal Service Corporation [Refer to Item 12f)]:
1. Correspondence dated July 10, 2018 from Jorge Bartolo.
2. Correspondence received July 11, 2018 from Helen MacRae.
Motion No. C180718-18
Moved by Macpherson, Seconded by Coutanche
Be it resolved that the following correspondence re: Municipal Service Corporation be
received and considered in conjunction with Item 12f):
1. Correspondence dated July 10, 2018 from Jorge Bartolo.
2. Correspondence received July 11, 2018 from Helen MacRae.
Carried.
Page 10 of 20
Council Meeting Minutes — Wednesday, July 18, 2018.
12. Reports of Municipal Officers:
f) Report No. ES2018-8, Robin Dunn, CAO; Michelle Jakobi, Manager, Compliance &
Capital Projects re: Municipal Services Corporation - Business Case Study [Refer to Item
15b)].
Motion No. C180718-19
Moved by Jermey, Seconded by Hall
Be it resolved
1. That Report No. ES2018-8, Robin Dunn, CAO; Michelle Jakobi, Manager, Compliance &
Capital Projects re: Municipal Services Corporation - Business Case Study be received
and adopted.
2. That Council endorse the Business Case Study as prepared by KPMG for creation of
Municipal Service Corporation(s).
3. That Council endorse the incorporation of two Municipal Service Corporations (MSCs);
specifically, a holding company (HoldCo MSC) and an operating company (Operating
MSC) that would be responsible for the ownership, operation, maintenance and funding
of the Township's drinking water, streetlights, stormwater management, communal tile
beds and wastewater services ("Environmental Services").
4. And Further that, prior to December 31, 2018, staff report back for Council endorsement
of incorporation documentation consisting of;
a) Unanimous Shareholder Agreement
b) Asset transfer Policy
c) MSC Skilled Based Board Screen Criteria
d) MSC Board of Directors Procedural Bylaw
e) Oro-Medonte - MSC Service Agreements
f) Articles of Incorporation.
Carried.
15. Communications/Petitions:
c) Correspondence dated June 11, 2018 from Aart Van Veld re: Request to Purchase
Township Property, 6 Simoro Crescent.
Motion No. C180718-20
Moved by Macpherson, Seconded by Crawford
Be it resolved that the correspondence dated June 11, 2018 from Aart Van Veld re: Request
to Purchase Township Property, 6 Simoro Crescent be received and referred to staff for
review and that the CAO report back.
Carried.
Page 11 of 20
Council Meeting Minutes — Wednesday, July 18, 2018.
12. Reports of Municipal Officers:
Report No. OCS2018-20, Shawn Binns, Director, Operations and Community
Services re: 2018 Burl's Creek, Special Events — Barenaked Ladies, Boots and
Hearts and I love the 90's.
Motion No. C180718-21
Moved by Jermey, Seconded by Hall
Be it resolved
1. That Report No. OCS2018-20, Shawn Binns, Director, Operations and Community
Services re: 2018 Burl's Creek, Special Events — Barenaked Ladies, Boots and Hearts
and I love the 90's be received and adopted.
2. That Council approve the issuance of Special Event Permits for the Barenaked Ladies
and I Love the 90's events, and the Boots and Hearts Music Festival conditional upon the
receipt of the necessary approvals and documentation required by the Township's
Special Event By -Law.
3. That the Mayor and Clerk be authorized to execute the Memorandum of Understanding
with Burl's Creek Event Grounds.
Carried.
b) Report No. F12018-15, Mark DesLauriers, Chief Financial Officer/Treasurer re: 2017
Draft Consolidated Financial Statements.
Motion No. C180718-22
Moved by Coutanche, Seconded by Macpherson
Be it resolved
1. That Report No. F12018-15, Mark DesLauriers, Chief Financial Officer/Treasurer re: 2017
Draft Consolidated Financial Statements be received and adopted.
2. That Council approve the draft consolidated financial statements of the Corporation of the
Township of Oro-Medonte, which includes a 20% proportionate share of the Lake Simcoe
Regional Airport, for the fiscal year ended December 31, 2017.
3. That Council authorize Staff to publish the final audited consolidated financial statements
for the fiscal year ended December 31, 2017 upon receiving the Independent Auditors'
Report.
4. That the Collins Barrow SGB LLP be affirmed as the Township's auditor for the current
fiscal year ended December 31, 2018.
Carried.
Page 12 of 20
Council Meeting Minutes — Wednesday, July 18, 2018.
c) Report No. F12018-18, Mark DesLauriers, Chief Financial Officer/Treasurer re: Treasurer's
Report on 2017 Development Charges.
Motion No. C180718-23
Moved by Macpherson, Seconded Coutanche
Be it resolved
1. That Report No. F12018-18, Mark DesLauriers, Chief Financial Officer/Treasurer re:
Treasurer's Report on 2017 Development Charges be received and adopted.
2. That Council accepts the Treasurer's declaration that the Township is in compliance with
section 59.1(1) of the Development Charges Act, 1997.
3. That Report F12018-18 and related attachments be posted on the Township's website.
Carried.
d) Report No. F12018-16, Mark DesLauriers, Chief Financial Officer/Treasurer re: Statement of
Accounts — Q2 2018, April 1, 2018 -June 30, 2018.
Motion No. C180718-24
Moved by Hall, Seconded by Jermey
Be it resolved
1. That Report No. F12018-16, Mark DesLauriers, Chief Financial Officer/Treasurer re: Statement
of Accounts — Q2 2018, April 1, 2018 -June 30, 2018 be received for information only.
2. That the accounts for Quarter 2 - 2018 totalling $11,092,298.06 be received.
Carried.
e) Report No. ES2018-7, Michelle Jakobi, Manager, Compliance & Capital Projects; Mark
DesLauriers, Chief Financial Officer/Treasurer re: Authorization For Debenture - Water
Storage [Refer to Item 17b)].
Motion No. C180718-25
Moved by Jermey, Seconded by Hall
Be it resolved
1. That Report No. ES2018-7, Michelle Jakobi, Manager, Compliance & Capital Projects;
Mark DesLauriers, Chief Financial Officer/Treasurer re: Authorization For Debenture -
Water Storage be received and adopted.
2. That Council endorse a loan application with Infrastructure Ontario for the Horseshoe
Highlands Water System - Water Pump Station and Reservoir Project in the amount of
CAD $5,000,000, as documented in Borrowing By -Law 2018-070.
3. That staff pursue other loan options from Schedule 1 Canadian Chartered Banks (in
addition to Infrastructure Ontario) to ensure the Township receives competitive rates
and debenture terms.
Carried.
Page 13 of 20
Council Meeting Minutes — Wednesday, July 18, 2018.
g) Report No. DS2018-71, Curtis Shelswell, Chief Municipal Law Enforcement Officer re:
Set Fines for By-law No. 2018-046 "Dumping By-law".
Motion No. C180718-26
Moved by Hall, Seconded by Jermey
Be it resolved
1. That Report No. DS2018-71, Curtis Shelswell, Chief Municipal Law Enforcement Officer re:
Set Fines for By-law No. 2018-046. "Dumping By-law" be received and adopted.
2. That the following set fines related to the By-law No. 2018-046, "Being a By-law to prohibit
the throwing, placing or depositing of refuse or debris on private property or on property of
the municipality or any local board thereof without authority from the owner or occupants of
such property", be approved.
3. That the Clerk forward the required documentation to the Ministry of Attorney General for
approval.
Carried.
Page 14 of 20
Provisions
Item
Short Form Wording
Creating or
Set Fine
Defining
Offence
GU11 ON=
1
Throw, place or deposit any refuse, debris or domestic
2.1
$300.00
waste on priv e property.
2
Permit the placement of any refuse, debris or domestic
2.1
$300.00
waste on priv e property.
3
Cause the placement of any refuse, debris or domestic
2.1
$300.00
waste on private property.
4
Throw, place or deposit any refuse, debris or domestic
2.2
$300.00
waste on Township ro ert .
5
Permit the placement of any refuse, debris or domestic
2.2
$300.00
waste on Township ro ert .
6
Cause the placement of any refuse, debris or domestic
2.2
$300.00
waste on private property.
7
Throw, place or deposit any refuse, debris or domestic
2.3
$300.00
waste on property of the local board..
8
Permit the placement of any refuse, debris or domestic
2.3
$300.00
waste on prop rty of the local board.
9
Cause the placement of any refuse, debris or domestic
2.3
$300.00
waste on prop rty of the local board.
10
Hinder or obstruct an officer exercising a power or
4.1
$400.00
performinq a duty.
3. That the Clerk forward the required documentation to the Ministry of Attorney General for
approval.
Carried.
Page 14 of 20
Council Meeting Minutes — Wednesday, July 18, 2018.
h) Report No. OCS2018-19, Shawn Binns, Director, Operations and Community
Services re: Lake Simcoe Regional Airport (LSRA) Solar Energy Partnership —
Revised Agreement.
This item was withdrawn.
j) Report No. CS2018-17, Marie Brissette, Executive Assistant CAO/Special Projects
Coordinator re: Corporate Projects Status Update — May & June 2018.
Motion No. C180718-27
Moved by Hall, Seconded by Jermey
Be it resolved that Report No. CS2018-17, Marie Brissette, Executive Assistant CAO/Special
Projects Coordinator re: Corporate Projects Status Update — May & June 2018 be received
for information only.
Carried.
13. Reports of Members of Council:
a) Updates from Council Representatives — County of Simcoe and Township Partners
and Agencies.
The following members of Council provided updates: Mayor H.S. Hughes; Deputy
Mayor Ralph Hough; Councillor Barbara Coutanche (stated earlier in the meeting);
Councillor Scott Macpherson; Councillor Phil Hall; Councillor Scott Jermey.
14. Consent Agenda:
a) Announcements of Interest to the Public:
1. Township of Oro-Medonte, Administration Centre, Civic Holiday Closure Notice,
Monday, August 6, 2018.
2. Vasey Minor Softball Tournament, Dominican Republic National Men's Softball Team
and the Owen Sound Selects Fastball, Vasey Park, Friday, July 20 and Saturday, July
21, 4851 Vasey Road.
b) Minutes of Barrie Public Library Board meeting held on Thursday, May 24, 2018.
Staff Recommendation: Receive for Information Only.
Page 15 of 20
Council Meeting Minutes —Wednesday, July 18, 2018.
c) Minutes of Lake Simcoe Region Conservation Authority meeting held on Friday, May 25,
2018.
Staff Recommendation: Receive for Information Only.
d) Minutes of Nottawasaga Valley Conservation Authority meeting held on Friday, April 27,
2018.
Staff Recommendation: Receive for Information Only.
e) Correspondence dated May, 2018 from Simcoe Muskoka Opioid Strategy re: An Action
Plan for Our Communities.
Staff Recommendation: Receive for Information Only.
f) Correspondence dated July 4, 2018 from John Daly, County Clerk, County of Simcoe re:
Notice of the Adoption of an Official Plan Amendment for The County of Simcoe Official
Plan, By -Law No. 6754 (County File: SC-OPA-1602).
Staff Recommendation: Receive for Information Only.
g) Correspondence dated July 9, 2018 from Julie Cayley, Executive Director, Severn
Sound Environmental Association (SSEA) re: South Georgian Bay Lake Simcoe Source
Protection Region - 2017 Annual Report Summary.
Staff Recommendation: Receive for Information Only.
Motion No. C180718-28
Moved by Hall, Seconded by Jermey
Be it resolved that the staff recommendations with respect to the items listed under
"Consent Agenda Correspondence" be adopted as printed:
a) Announcements of Interest to the Public:
1. Township of Oro-Medonte, Administration Centre, Civic Holiday Closure Notice,
Monday, August 6, 2018.
2. Vasey Minor Softball Tournament, Dominican Republic National Men's Softball
Team and the Owen Sound Selects Fastball, Vasey Park, Friday, July 20 and
Saturday, July 21, 4851 Vasey Road.
b) Minutes of Barrie Public Library Board meeting held on Thursday, May 24, 2018.
Received for Information Only.
c) Minutes of Lake Simcoe Region Conservation Authority meeting held on Friday, May
25, 2018.
Received for Information Only.
d) Minutes of Nottawasaga Valley Conservation Authority meeting held on Friday, April
27, 2018.
Received for Information Only.
Page 16 of 20
Council Meeting Minutes — Wednesday, July 18, 2018.
e) Correspondence dated May, 2018 from Simcoe Muskoka Opioid Strategy Steering
Committee re: Simcoe Muskoka Opioid Strategy I An Action Plan for Our
Communities.
Received for Information Only.
f) Correspondence dated July 4, 2018 from John Daly, County Clerk, County of
Simcoe re: Notice of the Adoption of an Official Plan Amendment for The County of
Simcoe Official Plan, By -Law No. 6754 (County File: SC-OPA-1602).
Received for Information Only.
g) Correspondence dated July 9, 2018 from Julie Cayley, Executive Director, Severn
Sound Environmental Association (SSEA) re: South Georgian Bay Lake Simcoe
Source Protection Region - 2017 Annual Report Summary.
Received for Information Only.
Carried.
15. Communications/Petitions:
d) Correspondence dated June 28, 2018 from Robert Marchessault re: Request to Rename
15/16 Sideroad to Mitchell Square Sideroad.
Motion No. C180718-29
Moved by Macpherson, Seconded by Coutanche
Be it resolved that the correspondence dated June 28, 2018 from Robert Marchessault re:
Request to Rename 15/16 Sideroad to Mitchell Square Sideroad be received.
Carried.
e) Correspondence dated July 2, 2018 from Barry Day re: Request for Refund, Minor
Variance Application 2017-A-49.
Motion No. C180718-30
Moved by Macpherson, Seconded by Coutanche
Be it resolved
1. That the correspondence dated July 2, 2018 from Barry Day re: Request for Refund,
Minor Variance Application 2017-A-49 be received.
2. That the request for a refund for Minor Variance Application 2017-A-49 be approved.
3. That the applicant be advised of Council's decision under the Director, Development
Services' signature.
Carried.
Page 17 of 20
Council Meeting Minutes —Wednesday, July 18, 2018.
f) Correspondence dated June 30, 2018 from Doreen Raymer re: Barrilla Park.
Motion No. C180718-31
Moved by Macpherson, Seconded by Crawford
Be it resolved that the correspondence dated June 30, 2018 from Doreen Raymer re: Barrilla
Park be received and referred to staff to report back to Council on the matter per Motion No.
C180523-15 of the May 23, 2018 Council meeting.
Carried.
16. Notice of Motions:
None.
17. By -Laws:
a) By -Law No. 2018-45: Being a By-law to Permit All -Terrain, Multi -Purpose Off -Highway
Utility and Recreational Off -Highway Vehicles on Municipal Highways (Off -Road
Vehicles By-law).
Motion No. C180718-32
Moved by Crawford, Seconded by Macpherson
Be it resolved that
a) By -Law No. 2018-45: Being a By-law to Permit All -Terrain, Multi -Purpose Off -Highway
Utility and Recreational Off -Highway Vehicles on Municipal Highways (Off -Road Vehicles
By-law).
as amended, be read a first, second and third time, passed, be engrossed by the Clerk,
signed and sealed by the Mayor.
Carried.
Page 18 of 20
Council Meeting Minutes — Wednesday, July 18, 2018.
b) By -Law No. 2018-070: A By -Law to Authorize Certain New Capital Works of The
Corporation of The Township of Oro-Medonte (the "Municipality"); to Authorize the
Submission of an Application to Ontario Infrastructure and Lands Corporation ("OILC")
for Financing Such Capital Works; to Authorize Temporary Borrowing from OILC to Meet
Expenditures in Connection with Such Works; and to Authorize Long Term Borrowing for
Such Works Through the Issue of Debentures to OILC.
c) By -Law No. 2018-071: A By -Law to Impose Interim Control on the Use of Lands,
Buildings, and Structures Respecting Short Term Rental Accommodations within the
geographic boundaries of The Township of Oro-Medonte.
d) By -Law No. 2018-074: A By -Law to Amend By -Law No. 2017-138 "A By-law to Appoint
Building Inspectors".
Motion No. C180718-33
Moved by Crawford, Seconded by Coutanche
Be it resolved that
b) By -Law No. 2018-070: A By -Law to Authorize Certain New Capital Works of The
Corporation of The Township of Oro-Medonte (the "Municipality"); to Authorize the
Submission of an Application to Ontario Infrastructure and Lands Corporation ("OILC") for
Financing Such Capital Works; to Authorize Temporary Borrowing from OILC to Meet
Expenditures in Connection with Such Works; and to Authorize Long Term Borrowing for
Such Works Through the Issue of Debentures to OILC.
c) By -Law No. 2018-071: A By -Law to Impose Interim Control on the Use of Lands,
Buildings, and Structures Respecting Short Term Rental Accommodations within the
geographic boundaries of The Township of Oro-Medonte.
d) By -Law No. 2018-074: A By -Law to Amend By -Law No. 2017-138 "A By-law to Appoint
Building Inspectors".
be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed
by the Mayor.
Carried.
18. Closed Session Items (Unfinished Items):
None.
Page 19 of 20
Council Meeting Minutes —Wednesday, July 18, 2018.
19. Confirmation By -Law:
a) By -Law No. 2018-073: Being a by-law to confirm the proceedings of the Council
meeting held on Wednesday, July 18, 2018.
Motion No. C180718-34
Moved by Coutanche, Seconded by Macpherson
Be it resolved that By -Law No. 2018-073: Being a by-law to confirm the proceedings of the
Council meeting held on Wednesday, July 18, 2018 be read a first, second and third time,
passed, be engrossed by the Clerk, signed and sealed by the Mayor.
Carried.
20. Questions from the Public Clarifying an Agenda Item:
None.
21.Adjournment:
a) Motion to Adjourn.
Motion No. C180718-35
Moved by Jermey, Seconded by Hall
Be it resolved that we do now adjourn at 5:04 p.m.
M16ydr, H.S. Hpghes
Carried.
Page 20 of 20