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06 28 2018 Council Agenda The Township of Oro-Medonte Council Meeting Agenda Council Chambers Thursday, June 28, 2018 1:00 p.m. - Closed Session Open Session Immediately Following Closed Session 7:00 p.m. - Recognitions Council meetings will be streamed live. Page 1. Call to Order - Moment of Reflection: 2. Adoption of Agenda: a) Motion to Adopt the Agenda. 3. Disclosure of Pecuniary Interest: 4. Closed Session Items: a) Motion to go In Closed Session. b) Motion to Rise and Report. c) Tamara Obee, Manager, Human Resources, Health & Safety re: Personal matter affecting an identifiable individual; Litigation affecting the municipality (Staffing Update) - Withdrawn. d) Michelle Jakobi, Manager, Compliance & Capital Projects re: Personal matters about an identifiable individual; Litigation affecting the municipality (Drainage). 5. Minutes of Council and Committees: 6 - 20a) Minutes of Council meeting held on Wednesday, June 13, 2018. 6. 7:00 p.m. Recognition of Achievements: a) Guthrie Public School re: Walk/Run MUNN-DAY Bike-a-Thon for Pancreatic Cancer | Tuesday, May 15, 2018. b) Mari Hwang re: Make Clean Water Happen Project | Expo June 19, 2018. c) Mikayla & Madison McDermott re: Oro-Medonte Kids Run | Burl's Creek, 2018 | Saturday, May 5, 2018. d) W R Best Memorial Public School re: Eco Team - Withdrawn. Page 1 of 68 Council Meeting Agenda -June 28, 2018 21 e) Ruth Fountain re: 2018 Oro-Medonte Citizen of the Year Award Recipient. 22 f) Charles and Nancy Drury re: 2018 Ontario Senior of the Year Award Recipient. 7. Public Meetings: None. 8. Deputations: None. 9. Presentations: None. 10. Identification From the Public of an Agenda Item of Interest: Provides an opportunity for members of the public to identify an agenda item which the public member may request be brought forward and considered earlier in the meeting. 11. Open Forum: The Open Forum provides an opportunity for the public to provide verbal comments to Council, in Open Session, on matters scheduled on the current agenda, and shall be conducted as follows: Open Forum shall last no longer than 20 minutes; Each speaker shall be required to identify the agenda item they are speaking to and provide their name and address, which may become part of the public record; A speaker shall be limited to 2 minutes per agenda item; No response shall be provided to any question posed during Open Forum; No discussion, debate or decisions will occur during Open Forum; Each speaker is permitted to speak only once per agenda item; A speaker may provide comment on one agenda item and then shall step aside to enable another to provide comment on an agenda item; No speaker shall speak to a second agenda item until other individuals have had an opportunity to speak once; Speakers providing comment on the same agenda item, shall be requested to limit their comments so as to provide additional information and not repeat the same information provided by a previous speaker; Comments made during Open Forum will not form part of the minutes of the meeting; The following matters will not be permitted during Open Forum: o Comments/complaints against Members of Council or Township staff; Page 2 of 68 Council Meeting Agenda -June 28, 2018 o Matters beyond the jurisdiction of Council or the Township; o Closed Session agenda items, including current or pending litigation, or Insurance claims and/or pending claims by or against the Township; o Comments with respect to Minutes of Council and Committees; o Comments that are contrary to the Municipal Freedom of Information and Protection of Privacy Act; o Comments with respect to any applications which have proceeded through a Public Meeting in accordance with the Planning Act, with the exception of comment related to a recommendation contained within the Staff Report. The Chair may conclude Open Forum prior to the 20 minute maximum time limit, for non-compliance with the Open Forum parameters, Conduct of Members of the Public, or any other reason. 12. Reports of Municipal Officers: 23 - 26 a) Report No. FI2018-12, Mark DesLauriers, Chief Financial Officer/Treasurer re: Insurance Coverage Recommendation \[to be distributed\]. 27 - 30 b) Report No. DS2018-49, Curtis Shelswell, Chief Municipal Law Enforcement Officer re: Draft Dumping By-law \[Refer to Item 17a)\]. 31 - 51 c) Report No. OCS2018-18, Shawn Binns, Director, Operations and Community Services; Andria Leigh, Director, Development Services re: Simcoe County District School Board (SCDSB) School/Community Centre Partnership Update. 52 d) Tamara Obee, Manager, Human Resources, Health & Safety re: POL-HS-2- 01-01, Health & Safety Policy Statement. 53 - 58 e) Robin Dunn, CAO re: Association of Municipalities of Ontario (AMO), 2018 Annual Conference Municipal Delegation Requests. 13. Reports of Members of Council: a) Updates from Council Representatives County of Simcoe and Township Partners and Agencies. Simcoe, and the Council Agencies. 14. Consent Agenda: 59 - 60 a) Announcements of Interest to the Public: 1. Township of Oro-Medonte, Administration Centre, Closure Notice, Monday, July 2, 2018. Page 3 of 68 Council Meeting Agenda -June 28, 2018 2.Oro-Medonte Horticultural Society's Summer Garden Tour, Sunday, July 15, 2018, 12:30pm-4:30pm; Advance and Tour Day Tickets Available. 61 - 62 b) Correspondence dated May 28, 2018 from Candice Martynuik, Market & Special Events Coordinator, Recreation, Events & Facilities, Town of Wasaga Beach re: Sponsorship Request for the "Mayors Challenge Golf Tournament", Friday, August 24, 2018 at Marlwood Golf & Country Club. Staff Recommendation: Receive for Information Only. 15. Communications/Petitions: None. 16. Notice of Motions: None. 17. By-Laws: 63 - 65 a) By-Law No. 2018-046: A By-law to prohibit the throwing, placing or depositing of refuse or debris on private property or on property of the municipality or any local board thereof without authority from the owner or occupants of such property and to Repeal By-law No. 2014-031 By- 66 - 67 b) By-Law No. 2018-067: A By-law to Prohibit Heavy Truck Traffic on Certain Highways within The Township of Oro-Medonte and to Amend By-law No. 2012-180 (No Heavy Truck Routes). 18. Closed Session Items (Unfinished Items): None. 19. Confirmation By-Law: 68 a) By-Law No. 2018-063: Being a by-law to confirm the proceedings of the Council meeting held on Thursday, June 28, 2018. 20. Questions from the Public Clarifying an Agenda Item: Questions from the Public Clarifying an Agenda Item provides an opportunity for the members of the public to seek clarification with respect to the decision which was made on an agenda item, the meaning of the decision and the next steps as a result of the decision. Questions from the Public Clarifying an Agenda Item shall last no longer than 10 minutes; Responses provided to questions posed during Questions from the Public Clarifying an Agenda Item shall be included within the 10 minute maximum time limit; Each speaker shall be required to identify the agenda item they are Page 4 of 68 Council Meeting Agenda -June 28, 2018 seeking clarification on and provide their name and address, which may become part of the public record; A speaker shall be limited to 1 minute per question; A speaker may pose a question and then shall step aside to enable another to pose a question; The Chair may conclude Questions from the Public Clarifying an Agenda Item prior to the 10 minute maximum time limit, for non- compliance with the above parameters, Conduct of Members of the Public, or any other reason. 21. Adjournment: a) Motion to Adjourn. Page 5 of 68 5.a) Minutes of Council meeting held on Wednesday, June 13, 2018. Page 6 of 68 5.a) Minutes of Council meeting held on Wednesday, June 13, 2018. Page 7 of 68 5.a) Minutes of Council meeting held on Wednesday, June 13, 2018. Page 8 of 68 5.a) Minutes of Council meeting held on Wednesday, June 13, 2018. Page 9 of 68 5.a) Minutes of Council meeting held on Wednesday, June 13, 2018. Page 10 of 68 5.a) Minutes of Council meeting held on Wednesday, June 13, 2018. Page 11 of 68 5.a) Minutes of Council meeting held on Wednesday, June 13, 2018. Page 12 of 68 5.a) Minutes of Council meeting held on Wednesday, June 13, 2018. Page 13 of 68 5.a) Minutes of Council meeting held on Wednesday, June 13, 2018. Page 14 of 68 5.a) Minutes of Council meeting held on Wednesday, June 13, 2018. Page 15 of 68 5.a) Minutes of Council meeting held on Wednesday, June 13, 2018. Page 16 of 68 5.a) Minutes of Council meeting held on Wednesday, June 13, 2018. Page 17 of 68 5.a) Minutes of Council meeting held on Wednesday, June 13, 2018. Page 18 of 68 5.a) Minutes of Council meeting held on Wednesday, June 13, 2018. Page 19 of 68 5.a) Minutes of Council meeting held on Wednesday, June 13, 2018. Page 20 of 68 6.e) Ruth Fountain re: 2018 Oro-Medonte Citizen of the Year Award Recipi... Page 21 of 68 6.f) Charles and Nancy Drury re: 2018 Ontario Senior of the Year Award R... Page 22 of 68 12.a) Report No. FI2018-12, Mark DesLauriers, Chief Financial Officer/Tr... Page 23 of 68 12.a) Report No. FI2018-12, Mark DesLauriers, Chief Financial Officer/Tr... Page 24 of 68 12.a) Report No. FI2018-12, Mark DesLauriers, Chief Financial Officer/Tr... Page 25 of 68 12.a) Report No. FI2018-12, Mark DesLauriers, Chief Financial Officer/Tr... Page 26 of 68 12.b) Report No. DS2018-49, Curtis Shelswell, Chief Municipal Law Enforc... Page 27 of 68 12.b) Report No. DS2018-49, Curtis Shelswell, Chief Municipal Law Enforc... Page 28 of 68 12.b) Report No. DS2018-49, Curtis Shelswell, Chief Municipal Law Enforc... Page 29 of 68 12.b) Report No. DS2018-49, Curtis Shelswell, Chief Municipal Law Enforc... Page 30 of 68 12.c) Report No. OCS2018-18, Shawn Binns, Director, Operations and Commu... Page 31 of 68 12.c) Report No. OCS2018-18, Shawn Binns, Director, Operations and Commu... Page 32 of 68 12.c) Report No. OCS2018-18, Shawn Binns, Director, Operations and Commu... Page 33 of 68 12.c) Report No. OCS2018-18, Shawn Binns, Director, Operations and Commu... Page 34 of 68 12.c) Report No. OCS2018-18, Shawn Binns, Director, Operations and Commu... Page 35 of 68 12.c) Report No. OCS2018-18, Shawn Binns, Director, Operations and Commu... Page 36 of 68 12.c) Report No. OCS2018-18, Shawn Binns, Director, Operations and Commu... Page 37 of 68 12.c) Report No. OCS2018-18, Shawn Binns, Director, Operations and Commu... Page 38 of 68 12.c) Report No. OCS2018-18, Shawn Binns, Director, Operations and Commu... Page 39 of 68 12.c) Report No. OCS2018-18, Shawn Binns, Director, Operations and Commu... Page 40 of 68 12.c) Report No. OCS2018-18, Shawn Binns, Director, Operations and Commu... Page 41 of 68 12.c) Report No. OCS2018-18, Shawn Binns, Director, Operations and Commu... Page 42 of 68 12.c) Report No. OCS2018-18, Shawn Binns, Director, Operations and Commu... Page 43 of 68 12.c) Report No. OCS2018-18, Shawn Binns, Director, Operations and Commu... Page 44 of 68 12.c) Report No. OCS2018-18, Shawn Binns, Director, Operations and Commu... Page 45 of 68 12.c) Report No. OCS2018-18, Shawn Binns, Director, Operations and Commu... Page 46 of 68 12.c) Report No. OCS2018-18, Shawn Binns, Director, Operations and Commu... Page 47 of 68 12.c) Report No. OCS2018-18, Shawn Binns, Director, Operations and Commu... Page 48 of 68 12.c) Report No. OCS2018-18, Shawn Binns, Director, Operations and Commu... Page 49 of 68 12.c) Report No. OCS2018-18, Shawn Binns, Director, Operations and Commu... Page 50 of 68 12.c) Report No. OCS2018-18, Shawn Binns, Director, Operations and Commu... Page 51 of 68 12.d) Tamara Obee, Manager, Human Resources, Health & Safety re: POL-HS-... Page 52 of 68 12.e) Robin Dunn, CAO re: Association of Municipalities of Ontario (AMO)... Page 53 of 68 12.e) Robin Dunn, CAO re: Association of Municipalities of Ontario (AMO)... Page 54 of 68 12.e) Robin Dunn, CAO re: Association of Municipalities of Ontario (AMO)... Page 55 of 68 12.e) Robin Dunn, CAO re: Association of Municipalities of Ontario (AMO)... Page 56 of 68 12.e) Robin Dunn, CAO re: Association of Municipalities of Ontario (AMO)... Page 57 of 68 12.e) Robin Dunn, CAO re: Association of Municipalities of Ontario (AMO)... Page 58 of 68 14.a) Announcements of Interest to the Public: Township of Oro-Medonte, ... Canada Day Office Closure Page 59 of 68 14.a) Announcements of Interest to the Public: Township of Oro-Medonte, ... Page 60 of 68 14.b) Correspondence dated May 28, 2018 from Candice Martynuik, Market &... Page 61 of 68 14.b) Correspondence dated May 28, 2018 from Candice Martynuik, Market &... Page 62 of 68 17.a) By-Law No. 2018-046: A By-law to prohibit the throwing, placing or... Municipal Act, 2001, Municipal Act, 2001, Page 63 of 68 17.a) By-Law No. 2018-046: A By-law to prohibit the throwing, placing or... Page 64 of 68 17.a) By-Law No. 2018-046: A By-law to prohibit the throwing, placing or... Provincial Offences Act, R.S.O.1990 c. P. 33, as amended. Page 65 of 68 17.b) By-Law No. 2018-067: A By-law to Prohibit Heavy Truck Traffic on C... Municipal Act, 2001, S.O. 2001, c.25 Page 66 of 68 17.b) By-Law No. 2018-067: A By-law to Prohibit Heavy Truck Traffic on C... Page 67 of 68 19.a) By-Law No. 2018-063: Being a by-law to confirm the proceedings of ... Municipal Act, 2001, S.O. 2001, C. 25, as amended Page 68 of 68