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Proud Heritage, Exciting Future
Wednesday, June 13, 2018
The Township of Oro-Medonte
Council Meeting Minutes
Council Chambers
2014-2018 Council
Present: Mayor H.S. Hughes
Deputy Mayor Ralph Hough
Councillor Barbara Coutanche
Councillor Scott Macpherson
Councillor Phil Hall
Councillor John Crawford
Councillor Scott Jermey
Time: 9:00 a.m.
Staff Robin Dunn, Chief Administrative Officer
Present: Karen Way, Clerk
Mark DesLauriers, Chief Financial Officer/Treasurer
Andria Leigh, Director, Development Services
Donna Hewitt, Director, Corporate Services
Shawn Binns, Director, Operations and Community Services
Hugh Murray, Director, Fire & Emergency Services/Fire Chief
Tamara Obee, Manager, Human Resources, Health & Safety
Justin Metras, Manager, Infrastructure and Capital Projects
Michelle Jakobi, Manager, Compliance & Capital Projects
Jennifer Whitley, Coordinator, Economic Development/Communications
1. Call to Order - Moment of Reflection:
Mayor H.S. Hughes assumed the Chair, called the meeting to order followed by a moment of
reflection.
2. Adoption of Agenda:
a) Motion to Adopt the Agenda.
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Council Meeting Minutes — Wednesday, June 13, 2018.
Motion No. C180613-1
Moved by Crawford, Seconded by Macpherson
Be it resolved that the agenda for the Council meeting of Wednesday, June 13, 2018 be
received and adopted.
Carried.
3. Disclosure of Pecuniary Interest:
None declared.
4. Closed Session Items:
a) Motion to go In Closed Session.
Motion No. C180613-2
Moved by Macpherson, Seconded by Crawford
Be it resolved that we do now go in Closed Session at 9:08 a.m. to discuss
• acquisition/disposition of land (Future Green Space/Parkland); (Parkland/Facility);
• personal matter affecting an identifiable individual (Staff Review Benefits);
• litigation affecting the municipality (Special Events).
Carried.
b) Motion to Rise and Report.
Motion No. C180613-3
Moved by Macpherson, Seconded by Coutanche
Be it resolved that we do now Rise at 10:01 a.m. and that Closed Session Item 4e) Robin
Dunn, CAO re: Acquisition/disposition of land (Future Green Space/Parkland) be brought
forward to Item 18 Closed Session Items (Unfinished Items).
Carried.
c) Tamara Obee, Manager, Human Resources, Health & Safety re: Personal Matters
about an identifiable individual (Staff Review Benefits).
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Council Meeting Minutes —Wednesday, June 13, 2018.
The following staff were present:
Robin Dunn, Chief Administrative Officer
Karen Way, Clerk
Andria Leigh, Director, Development Services
Donna Hewitt, Director, Corporate Services
Shawn Binns, Director, Operations and Community Services
Tamara Obee, Manager, Human Resources, Health & Safety
Motion No. C180613-4
Moved by Crawford, Seconded by Macpherson
Be it resolved that the confidential verbal information presented by Tamara Obee, Manager,
Human Resources, Health & Safety re: Personal Matters about an identifiable individual
(Staff Review Benefits) be received.
Carried.
d) Andria Leigh, Director, Development Services re: Litigation affecting the municipality
(Special Events).
The following staff were present:
Robin Dunn, Chief Administrative Officer
Karen Way, Clerk
Andria Leigh, Director, Development Services
Donna Hewitt, Director, Corporate Services
Shawn Binns, Director, Operations and Community Services
Justin Metras, Manager, Infrastructure and Capital Projects
Motion No. C180613-5
Moved by Coutanche, Seconded by Macpherson
Be it resolved
1. That the confidential memorandum correspondence dated June 13, 2018 and presented
by Andria Leigh, Director, Development Services re: Litigation affecting the municipality
(Special Events) be received.
2. That staff proceed as directed by Council.
Carried.
f) Shawn Binns, Director, Operations and Community Services; Andria Leigh, Director,
Development Services re: Acquisition/disposition of land (Parkland/Facility).
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Council Meeting Minutes —Wednesday, June 13, 2018.
The following staff were present:
Robin Dunn, Chief Administrative Officer
Karen Way, Clerk
Andria Leigh, Director, Development Services
Donna Hewitt, Director, Corporate Services
Shawn Binns, Director, Operations and Community Services
Justin Metras, Manager, Infrastructure and Capital Projects
Motion No. C180613-6
Moved by Coutanche, Seconded by Macpherson
Be it resolved
1. That Confidential Report No. OCS2018-16, Shawn Binns, Director, Operations and
Community Services; Andria Leigh, Director, Development Services re:
Acquisition/disposition of land (Parkland/Facility) be received and adopted.
2. That staff be authorized to proceed as outlined in Confidential Report No. OCS2018-16.
Carried.
5. Minutes of Council and Committees:
a) Minutes of Council meeting held on Wednesday, May 23, 2018.
Motion No. C180613-7
Moved by Macpherson, Seconded by Coutanche
Be it resolved that the draft minutes of the Council meeting held on Wednesday, May 23,
2018 be received and adopted as printed and circulated.
Carried.
b) Minutes of Heritage Committee meeting held on Monday, May 28, 2018.
Motion No. C180613-8
Moved by Jermey, Seconded by Hall
Be it resolved that the draft minutes of Heritage Committee meeting held on Monday, May
28, 2018 be received.
Carried.
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Council Meeting Minutes — Wednesday, June 13, 2018.
Motion No. C180613-9
Moved by Jermey, Seconded by Hall
Be it resolved
That, per Motion No. HC180528-5 of the May 28, 2018 Heritage Committee meeting, the
following be listed and added to the Municipal Register of Municipally Significant and/or
Cultural Heritage Properties:
1. 36 Stagecoach Road;
2. 226 Stagecoach Road;
3. 3985 Line 11 North;
4. 4804 Line 10 North;
5. 4302 Line 10 North;
6. 133 Robinson Street - Log House;
7. 2406 Bass Lake Sideroad East - Stone Fence;
8. 215 Mill Street - Yacht Club;
9. 165 Mill Street;
10. 2001 15/16 Sideroad East - Chimney;
2. That staff proceed accordingly.
Carried.
6. Recognition of Achievements:
a) Correspondence dated May 11, 2018 from John Maheu, Executive Director, Association
of Ontario Road Supervisors (AORS) re: Justin Metras, AORS Public Works Leadership
Development Program Completion.
Motion No. C180613-10
Moved by Hall, Seconded by Jermey
Be it resolved
1. That the correspondence dated May 11, 2018 from John Maheu, Executive Director,
Association of Ontario Road Supervisors (AORS) re: Justin Metras, AORS Public Works
Leadership Development Program Completion be received.
2. That Justin Metras be recognized, under the Mayor's signature, for the successful
completion of the AORS Public Works Leadership Development Program.
Carried.
7. Public Meetings:
None.
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Council Meeting Minutes — Wednesday, June 13, 2018.
8. Deputations:
a) Lori Hunter, Public Health Nurse, Christine Bushey, Manager, Simcoe Muskoka District
Health Unit re: Taking Action on Food Insecurity, Roles for Municipalities.
Motion No. C180613-11
Moved by Hall, Seconded by Jermey
Be it resolved that the correspondence dated June 1, 2018 and PowerPoint presentation
presented by Lori Hunter, Public Health Nurse, Christine Bushey, Manager, Simcoe
Muskoka District Health Unit re: Taking Action on Food Insecurity, Roles for Municipalities be
received with thanks.
Carried.
b) Reverend Ron McLean, St. George Anglican Church Fairvalley re: Maintenance of
Fairvalley Church Road (Agreement) [Refer to Item 12f)].
Motion No. C180613-12
Moved by Macpherson, Seconded by Crawford
Be it resolved that the correspondence and information presented by Reverend Ron
McLean, St. George Anglican Church Fairvalley re: Maintenance of Fairvalley Church Road
(Agreement) be received and considered in conjunction with Item 12f)].
Carried.
9. Presentations:
None.
10. Identification From the Public of an Agenda Item of Interest:
Provides an opportunity for members of the public to identify an agenda item which the
public member may request be brought forward and considered earlier in the meeting.
11. Open Forum:
None.
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Council Meeting Minutes —Wednesday, June 13, 2018.
12. Reports of Municipal Officers:
f) Report No. CS2018-15, Karen Way, Clerk re: Fair Valley Church Road Maintenance
Agreement.
Motion No. C180613-13
Moved by Macpherson, Seconded by Coutanche
Be it resolved
1. That Report No. CS2018-15, Karen Way, Clerk re: Fair Valley Church Road Maintenance
Agreement be received and adopted.
2. That the direction from Council in Motion No. C160713-12 Section 2 be repealed.
3. That staff be directed to enter into a maintenance agreement with the Incorporated
Synod of the Diocese of Toronto (Anglican Church of Canada) for the private driveway
portion of the St. George's Anglican Church located at the address municipally known as
66 Fair Valley Church Road.
4. That staff be given authority to negotiate the terms of the maintenance agreement with
the Incorporated Synod of the Diocese of Toronto (Anglican Church of Canada).
5. That the St. George's Anglican Church and the Incorporated Synod Diocese of Toronto
(Anglican Church of Canada) be advised of Council's decision under the Clerk's
signature.
Unanimously Carried.
a) Report No. ES2018-6, Michelle Jakobi, Manager, Compliance & Capital Projects re:
Service Line Warranties of Canada (SLWC).
Motion No. C180613-14
Moved by Jermey, Seconded by Hall
Be it resolved
1. That Report No. ES2018-6, Michelle Jakob!, Manager, Compliance & Capital Projects re:
Service Line Warranties of Canada (SLWC) be received and adopted.
2. That Council endorse a Marketing Agreement with Service Line Warranties of Canada
(SLWC) which will permit SLWC to offer a water and sewer line warranty program within
the Township that provides emergency repair coverage for residential water service lines,
sewer laterals and interior plumbing.
3. That the Manager, Environmental Services be authorized to execute the appropriate
agreement on behalf of the Township.
Carried.
b) Report No. OCS2018-15, Roz Llewellyn, Coordinator, Community Recreation re: Award
of RFQ for Ramey Memorial Park Pavilion.
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Council Meeting Minutes —Wednesday, June 13, 2018.
Motion No. C180613-15
Moved by Hall, Seconded by Jermey
Be it resolved
1. That Report No. OCS2018-15, Roz Llewellyn, Coordinator, Community Recreation re:
Award of RFQ for Ramey Memorial Park Pavilion be received and adopted.
2. That the RFQ for the Ramey Memorial Park Pavilion be awarded to Play Power Canada
LT. Inc. in the amount of $46,504.44 plus HST
3. That the Director, Operations and Community Services be authorized to execute the
appropriate agreements on behalf of the Township.
4. That the bidders be thanked and notified under the Director, Operations and Community
Services signature.
Carried.
c) Report No. OCS 2108-17, Shawn Binns, Director, Operations and Community Services
re: No Heavy Truck Routes [to be distributed].
Motion No. C180613-16
Moved by Crawford, Seconded by Macpherson
Be it resolved
1. That Report No. OCS 2108-17, Shawn Binns, Director, Operations and Community
Services re: No Heavy Truck Routes be received and adopted.
2. That Line 3 N and Line 11 N from Highway 11 to Old Barrie Road be temporarily
designated, bylaw and posted as "No Heavy Truck Routes" until such time that the MTO
has completed their structure works along Hwy 11 for a three year period ending
December 31, 2020.
3. That Line 9 N be permanently designated, by-law and posted as a "No Heavy Truck
Route".
4. And that the Clerk bring forward the appropriate by-law for Council's consideration.
Carried.
d) Shawn Binns, Director, Operations and Community Services re: Dominican Republic
National Fastball Team Exhibition Game — July 21 and 22, 2018, Vasey Park.
Motion No. C180613-17
Moved by Hall, Seconded by Jermey
Be it resolved that the verbal information presented by Shawn Binns, Director, Operations
and Community Services re: Dominican Republic National Fastball Team Exhibition Game —
July 21 and 22, 2018, Vasey Park be received.
Carried.
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Council Meeting Minutes — Wednesday, June 13, 2018.
e) Report No. CS2018-14, Karen Way, Clerk re: 2018 Fall Meeting Schedule and
Cancellations.
Motion No. C180613-18
Moved by Hall, Seconded by Jermey
Be it resolved
1. That Report No. CS2018-14, Karen Way, Clerk re: 2018 Fall Meeting Schedule and
Cancellations be received and adopted.
2. That the regularly scheduled Council meetings of October 24 and November 28, 2018 be
cancelled.
3. That Council's advisory bodies be advised that due to the 2018 Municipal Elections no
advisory body meetings with the exception for the Human Resources Committee and
Development Services Committee will be scheduled for the months of September,
October, and November of 2018.
4. That Council's advisory bodies, public and staff be advised of the meeting cancellations.
Carried.
g) Report No. CS2018-16, Donna Hewitt, Director, Corporate Services re: Ontario's Main
Street Revitalization Initiative (MSRI)
Motion No. C180613-19
Moved by Macpherson, Seconded by Crawford
Be it resolved
1. That Report No. CS2018-16, Donna Hewitt, Director, Corporate Services re: Ontario's
Main Street Revitalization Initiative (MSRI) be received and adopted.
2. That Council enact the necessary by-law authorizing the Mayor and the Clerk to execute
the Municipal Funding Agreement (MFA) with the Association of Municipalities of Ontario
(AMO) to access funding available through the Main Street Revitalization Initiative.
3. That the allocated funds be deposited into a dedicated reserve fund.
4. And that staff bring back a report with recommendations regarding the use of these funds
in accordance with the eligibility requirements of the program.
Carried.
13. Reports of Members of Council:
a) Updates from Council Representatives — County of Simcoe and Township Partners
and Agencies.
The following members of Council provided updates: Mayor H.S. Hughes; Deputy
Mayor Hough; Councillors Coutanche, Macpherson, and Jermey.
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Council Meeting Minutes — Wednesday, June 13, 2018.
b) Mayor H.S. Hughes re: Oro African Methodist Episcopal Church.
Motion No. C180613-20
Moved by Macpherson, Seconded by Coutanche
Be it resolved
1. That the verbal information presented by Mayor H.S. Hughes re: Oro African Methodist
Episcopal Church be received.
2. And that, per Motion No. HC180528-4 of the May 28, 2018 Heritage Committee meeting,
Council defer this item until such time that a proposal can be brought forward from a
community group to host an event at the Oro African Church in the summer of 2018.
Carried.
c) Councillor Jermey re: Safety Concerns, Line 15 North and Old Barrie Road East
Intersection.
Motion No. C180613-21
Moved by Jermey, Seconded by Hall
Be it resolved
1. That the verbal information presented by Councillor Jermey re: Safety Concerns, Line 15
North and Old Barrie Road East Intersection be received.
2. That staff be directed to contact the applicable staff at the County of Simcoe and City of
Orillia with respect to potential improvements and report back to Council.
Carried.
14. Consent Agenda:
a) Announcements of Interest to the Public:
1. Township of Oro-Medonte, Meeting Notice, Wednesday, June 27, 2018 Council
Meeting Rescheduled to Thursday, June 28, 2018.
b) Minutes of Barrie Public Library Board meeting held on Thursday, April 26, 2018.
Staff Recommendation: Receive for Information Only.
c) Minutes of Lake Simcoe Region Conservation Authority meetings held on Friday, March
23 and Friday, April 27, 2018.
Staff Recommendation: Receive for Information Only.
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Council Meeting Minutes —Wednesday, June 13, 2018.
Motion No. C180613-22
Moved by Hall, Seconded by Jermey
Be it resolved that the staff recommendations with respect to the items listed under "Consent
Agenda Correspondence" be adopted as printed:
a) Announcements of Interest to the Public:
1. Township of Oro-Medonte, Meeting Notice, Wednesday, June 27, 2018 Council
Meeting Rescheduled to Thursday, June 28, 2018.
b) Minutes of Barrie Public Library Board meeting held on Thursday, April 26, 2018.
Received for Information Only.
c) Minutes of Lake Simcoe Region Conservation Authority meetings held on Friday, March
23 and Friday, April 27, 2018.
Received for Information Only.
Carried.
15. Communications/Petitions:
a) Correspondence dated May 20, 2018 from Greg Groen, President, Oro-Medonte
Chamber of Commerce re: Request for Funding.
This item was withdrawn per the applicant's request.
b) Correspondence received May 28, 2018 from Anthony B. Keene re: Requests for Flag
Raising and Proclamation, August 9, 2018 as "National Peacekeepers' Day".
Motion No. C180613-23
Moved by Jermey, Seconded by Hall
Be it resolved
1. That the correspondence received May 28, 2018 from Anthony B. Keene re: Requests for
Flag Raising and Proclamation, August 9, 2018 as "National Peacekeepers' Day" be
received.
2. That August 9, 2018 be proclaimed "National Peacekeepers' Day".
3. That the request for a flag raising ceremony at the Township Administration Building be
approved.
4. That the flag be flown through the proclamation period.
5. That the proclamation be posted on the Township's website and the CAO's Office
coordinate the flag raising ceremony in accordance with Township's Flag Etiquette
Policy.
6. That the applicant be advised of Council's decision under the Mayor's signature.
Carried.
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Council Meeting Minutes — Wednesday, June 13, 2018.
c) Correspondence dated June 4, 2018 from Brandon Amyot, President, Fierte Simcoe
Pride re: Request for Proclamation July 30 -August 12, 2018, "Fierte Simcoe Pride" and
Request for a Flag Raising on Monday, July 30, 2018, 1:00 p.m.
Motion No. C180613-24
Moved by Hall, Seconded by Jermey
Be it resolved
1. That the correspondence dated June 4, 2018 from Brandon Amyot, President, Fierte
Simcoe Pride re: Request for Proclamation July 30 -August 12, 2018, "Fierte Simcoe
Pride" and Request for a Flag Raising on Monday, July 30, 2018, 1:00 p.m. be received.
2. That July 30 -August 12, 2018 be proclaimed "Fierce Simcoe Pride".
3. That the request for a flag raising ceremony on July 30, 2018, 1:00 p.m. at the Township
Administration Building be approved.
4. That the flag be flown through the proclamation period.
5. That the proclamation be posted on the Township's website and the CAO's Office
coordinate the flag raising ceremony in accordance with Township's Flag Etiquette
Policy.
6. That the applicant be advised of Council's decision under the Mayor's signature.
Carried.
d) Correspondence dated May 31, 2018 from Mark Aiken, CAO, County of Simcoe re: 2018
Bursary Program Request.
Motion No. C180613-25
Moved by Coutanche, Seconded by Crawford
Be it resolved
1. That the correspondence dated May 31, 2018 from Mark Aiken, CAO, County of Simcoe
re: 2018 Bursary Program Request be received.
2. That the Council of The Township of Oro-Medonte will not participate in the County of
Simcoe 2018 Bursary Program in the amount of $1,000.00; and this amount be
considered in the 2019 budget process.
3. That the County of Simcoe be advised of Council's decision under the CAO's signature.
Carried.
16. Notice of Motions:
None.
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Council Meeting Minutes — Wednesday, June 13, 2018.
Motion No. C180613-26
Moved by Crawford, Seconded by Macpherson
Be it resolved that Rule 14.21 a) of Procedural By-law No. 2017-165 be suspended in order
to allow the meeting to proceed past the 4 hour adjournment requirement.
Carried.
17. By -Laws:
a) By -Law No. 2018-068: A By-law to authorize the execution of a transfer payment
agreement with Ministry of Agriculture, Food and Rural Affairs (OMAFRA) — Association
of Municipalities of Ontario (AMO).
Motion No. C180613-27
Moved by Crawford, Seconded by Macpherson
Be it resolved that
a) By -Law No. 2018-068: A By-law to authorize the execution of a transfer payment
agreement with Ministry of Agriculture, Food and Rural Affairs (OMAFRA) — Association
of Municipalities of Ontario (AMO)
be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed
by the Mayor.
Carried.
18. Closed Session Items (Unfinished Items):
a) Motion to go In Closed Session
Motion No. C180613-28
Moved by Crawford, Seconded by Coutanche
Be it resolved that we do now go in Closed Session at 1:12 p.m. to discuss
• acquisition/disposition of land (Future Green Space/Parkland).
Carried.
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Council Meeting Minutes — Wednesday, June 13, 2018.
b) Motion to Rise and Report.
Motion No. C180613-29
Moved by Macpherson, Seconded by Crawford
Be it resolved that we do now Rise at 1:49 p.m. and Report on the Closed Session Item 4e)
Robin Dunn, CAO re: Acquisition/disposition of land (Future Green Space/Parkland).
Carried.
e) Robin Dunn, CAO re: Acquisition/disposition of land (Future Green Space/Parkland).
The following staff were present:
Robin Dunn, Chief Administrative Officer
Karen Way, Clerk
Andria Leigh, Director, Development Services
Donna Hewitt, Director, Corporate Services
Shawn Binns, Director, Operations and Community Services
Motion No. C180613-30
Moved by Macpherson, Seconded by Coutanche
Be it resolved
1. That the confidential verbal information presented by Robin Dunn, CAO re:
Acquisition/disposition of land (Future Green Space/Parkland) be received.
2. And that staff investigate options regarding the proposal, including the CAO following up
with the proponent, and that staff report back to Council on findings.
Carried.
19. Confirmation By -Law:
a) By -Law No. 2018-064: Being a by-law to confirm the proceedings of the Council
meeting held on Wednesday, June 13, 2018.
Motion No. C180613-31
Moved by Crawford, Seconded by Macpherson
Be it resolved that By -Law No. 2018-064: Being a by-law to confirm the proceedings of the
Council meeting held on Wednesday, June 13, 2018 be read a first, second and third time,
passed, be engrossed by the Clerk, signed and sealed by the Mayor.
Carried.
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Council Meeting Minutes — Wednesday, June 13, 2018.
20. Questions from the Public Clarifying an Agenda Item:
One (1) individual posed a question in regards to Item 13b.
21.Adjournment:
a) Motion to Adjourn.
Motion No. C180613-32
Moved by Crawford, Seconded by Macpherson
Be it resolved that we do now adjourn at 1:31 p.m.
Carried.
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