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03 14 2018 Council Agenda The Township of Oro-Medonte Council Meeting Agenda Council Chambers Wednesday, March 14, 2018 9:00 a.m. - Closed Session 10:00 a.m. - Open Session Page 1. Call to Order - Moment of Reflection: 2. Adoption of Agenda: a) Motion to Adopt the Agenda. 3. Disclosure of Pecuniary Interest: 4. Closed Session Items: a) Motion to go In Closed Session. b) Motion to Rise and Report. c) Robin Dunn, CAO re: Education or training of members (Procedural By-Law Review). 5. Minutes of Council and Committees: 6 - 61a) Minutes of Heritage Committee meeting held on Monday, February 26, 2018. 62 - 72 b) Minutes of Council meeting held on Wednesday, February 28, 2018. 6. Recognition of Achievements: None. 7. Public Meetings: None. 8. Deputations: None. 9. Presentations: None. 10. Identification From the Public of an Agenda Item of Interest: Provides an opportunity for members of the public to identify an agenda item which the public member may request be brought forward and considered Page 1 of 251 Council Meeting Agenda -March 14, 2018 earlier in the meeting. 11. Open Forum: The Open Forum provides an opportunity for the public to provide verbal comments to Council, in Open Session, on matters scheduled on the current agenda, and shall be conducted as follows: Open Forum shall last no longer than 20 minutes; Each speaker shall be required to identify the agenda item they are speaking to and provide their name and address, which may become part of the public record; A speaker shall be limited to 2 minutes per agenda item; No response shall be provided to any question posed during Open Forum; No discussion, debate or decisions will occur during Open Forum; Each speaker is permitted to speak only once per agenda item; A speaker may provide comment on one agenda item and then shall step aside to enable another to provide comment on an agenda item; No speaker shall speak to a second agenda item until other individuals have had an opportunity to speak once; Speakers providing comment on the same agenda item, shall be requested to limit their comments so as to provide additional information and not repeat the same information provided by a previous speaker; Comments made during Open Forum will not form part of the minutes of the meeting; The following matters will not be permitted during Open Forum: o Comments/complaints against Members of Council or Township staff; o Matters beyond the jurisdiction of Council or the Township; o Closed Session agenda items, including current or pending litigation, or Insurance claims and/or pending claims by or against the Township; o Comments with respect to Minutes of Council and Committees; o Comments that are contrary to the Municipal Freedom of Information and Protection of Privacy Act; o Comments with respect to any applications which have proceeded through a Public Meeting in accordance with the Planning Act, with the exception of comment related to a recommendation contained within the Staff Report. The Chair may conclude Open Forum prior to the 20 minute maximum time limit, for non-compliance with the Open Forum parameters, Conduct of Members of the Public, or any other reason. Page 2 of 251 Council Meeting Agenda -March 14, 2018 12. Reports of Municipal Officers: a) Report No. OCS2018-9, Roz Llewellyn, Coordinator, Community Recreation re: Award of Quote Carthew Bay Docks \[to be distributed\] - To Be Withdrawn. 73 - 76 b) Report No. OCS2018-10, Justin Metras, Manager, Infrastructure and Capital Projects re: Award of Tender OCS2018-10, RFQ for a 25-Ton Tag Along Trailer with Paver Style Ramps. 77 - 98 c) Report No. DS2018-13, Andria Leigh, Director, Development Services re: Proposed Amendments to the Building Fees and Charges and Building By- Laws \[Refer to Item 17a)\]. 99 - 119 d) Report No. FES 2018-3, Hugh Murray, Director, Fire & Emergency Services/Fire Chief re: MCSCS Proposed Regulations to the Fire Protection and Prevention Act. 120 - 131 e) Report No. CS2018-1, Marie Brissette, Executive Assistant CAO/Special Projects Coordinator re: Update on the Internal Processing of Freedom of Information Requests and the 2017 Year-End Statistical Report for the Information and Privacy Commissioner of Ontario. 132 - 173 f) Report No. CS2018-4, Marie Brissette, Executive Assistant CAO/Special Projects Coordinator re: Corporate Projects Status Update February 2018. 174 - 194 g) Donna Hewitt, Director, Corporate Services, correspondence from Information Orillia re: Request for Representation, Orillia and Area CIW Project 2018, 1. Leader Table; 2. Design Advisory Table; and 3. Promotion Advisory Table. 195 h) Robin Dunn, CAO re: Compensation and Remuneration 2018 Comparator Survey \[confidential correspondence distributed under separate cover\]. 196 - 212 i) Robin Dunn, CAO; and Andria Leigh, Director, Development Services re: Horseshoe Valley Water/Waste Water and Planning Background Summary. 213 j) Robin Dunn, CAO re: Review of Correspondence in Reference to Council Conduct. 13. Reports of Members of Council: a) Updates from Council Representatives County of Simcoe and Township Partners and Agencies. Provides an opportunity for the Page 3 of 251 Council Meeting Agenda -March 14, 2018 Agencies. 14. Consent Agenda: 214 a) Announcements of Interest to the Public: 1. Ministry of Transportation (MTO) and WSP Canada Group Limited, Notice of Filing of Design and Construction Report, Reconstruction and Signalization of Highway 12/Fairgrounds Road/Atlantis Drive Intersection, Detail Design and Class Environmental Assessment Study, Comments Deadline April 9, 2018. 215 b) Correspondence dated February 28, 2018 from Dr. Matt Miller, Chair, Orillia & Area Physician Recruitment & Retention Committee re: Letter of Appreciation. Staff Recommendation: Receive for Information Only. 216 - 218 c) Minutes of Orillia & Area Physician Recruitment & Retention Committee meeting held on February 20, 2018. Staff Recommendation: Receive for Information Only. 219 - 226 d) Minutes of Lake Simcoe Region Conservation Authority meeting held on January 26, 2018. Staff Recommendation: Receive for Information Only. 227 - 234 e) Minutes of Nottawasaga Valley Conservation Authority meetings held on January 26, 2018. Staff Recommendation: Receive for Information Only. 15. Communications/Petitions: 235 - 237 a) Correspondence dated March 9, 2018 from Senti Rasa re: Continuation of Land Acquisition Request, Unopened Road Allowance between Lots 20 & 21, Concession 1 (South Orillia). 16. Notice of Motions: None. 17. By-Laws: 238 - 250 a) By-Law No. 2018-025: A By-law to Regulate Construction, Demolition, On- site Sewage, Change of Use Permits; Inspection and Fees and to Repeal By- Law No. 2014-026 (Building By-Law). 18. Closed Session Items (Unfinished Items): 19. Confirmation By-Law: 251 a) By-Law No. 2018-026: Being a by-law to confirm the proceedings of the Council meeting held on Wednesday, March 14, 2018. Page 4 of 251 Council Meeting Agenda -March 14, 2018 20. Questions from the Public Clarifying an Agenda Item: Questions from the Public Clarifying an Agenda Item provides an opportunity for the members of the public to seek clarification with respect to the decision which was made on an agenda item, the meaning of the decision and the next steps as a result of the decision. Questions from the Public Clarifying an Agenda Item shall last no longer than 10 minutes; Responses provided to questions posed during Questions from the Public Clarifying an Agenda Item shall be included within the 10 minute maximum time limit; Each speaker shall be required to identify the agenda item they are seeking clarification on and provide their name and address, which may become part of the public record; A speaker shall be limited to 1 minute per question; A speaker may pose a question and then shall step aside to enable another to pose a question; The Chair may conclude Questions from the Public Clarifying an Agenda Item prior to the 10 minute maximum time limit, for non- compliance with the above parameters, Conduct of Members of the Public, or any other reason. 21. Adjournment: a) Motion to Adjourn. Page 5 of 251 5.a) Minutes of Heritage Committee meeting held on Monday, February 26, ... 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Page 119 of 251 12.e) Report No. CS2018-1, Marie Brissette, Executive Assistant CAO/Spec... Page 120 of 251 12.e) Report No. CS2018-1, Marie Brissette, Executive Assistant CAO/Spec... Page 121 of 251 12.e) Report No. CS2018-1, Marie Brissette, Executive Assistant CAO/Spec... Page 122 of 251 12.e) Report No. CS2018-1, Marie Brissette, Executive Assistant CAO/Spec... Page 123 of 251 12.e) Report No. CS2018-1, Marie Brissette, Executive Assistant CAO/Spec... Page 124 of 251 12.e) Report No. CS2018-1, Marie Brissette, Executive Assistant CAO/Spec... Page 125 of 251 12.e) Report No. CS2018-1, Marie Brissette, Executive Assistant CAO/Spec... Page 126 of 251 12.e) Report No. CS2018-1, Marie Brissette, Executive Assistant CAO/Spec... Page 127 of 251 12.e) Report No. CS2018-1, Marie Brissette, Executive Assistant CAO/Spec... Page 128 of 251 12.e) Report No. CS2018-1, Marie Brissette, Executive Assistant CAO/Spec... 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Page 189 of 251 12.g) Donna Hewitt, Director, Corporate Services, correspondence from In... Page 190 of 251 12.g) Donna Hewitt, Director, Corporate Services, correspondence from In... Page 191 of 251 12.g) Donna Hewitt, Director, Corporate Services, correspondence from In... Page 192 of 251 12.g) Donna Hewitt, Director, Corporate Services, correspondence from In... Page 193 of 251 12.g) Donna Hewitt, Director, Corporate Services, correspondence from In... Page 194 of 251 12.h) Robin Dunn, CAO re: Compensation and Remuneration 2018 Comparator ... Page 195 of 251 12.i) Robin Dunn, CAO; and Andria Leigh, Director, Development Services ... Information Related to Specific Requests and Added Background Regarding Horseshoe Valley Water and Wastewater Water Zone 1 | Privately Maintained and Owned Skyline The following is attached in regards to specific requests for information: 1. Breakdown of water rates and allocations of revenue for the private Zone 1 system. Please note, the full user pay revenues are allocated as follows: 80% forwarded to Skyline 10% is for a reserve fund allocated specifically for Zone 1 overall general water account 2. The private water system operator is responsible to the Ministry of Environment (MOE) for full compliance. 3. Water in Horseshoe Valley There are two systems: o Zone 1 is privately owned and operated by Skyline o Zone 2 is the municipally owned and operated water system. 4. The following actions have been taken by the Township in regards to Zone 1: Legal Counsel has reviewed , subsequent agreements relating to Horseshoe Valley operations and related legislation. ions with respect to the agreements (private water). These, combined with subsequent legislation and agreements confirm that the Township does not have authority to justify/regulate the rates charged by Skyline for private water system users. To ensure that a reserve fund would be maintained, the Township retains 10% of costs to administer the collection fee services. This amount is allocated to the all general water account ensuring that the users on the public system are not bearing any of the costs of the private system. February 2018 Page 1 of 4 Page 196 of 251 12.i) Robin Dunn, CAO; and Andria Leigh, Director, Development Services ... Information Related to Specific Requests and Added Background Regarding Horseshoe Valley Water and Wastewater Water Zone 2 | Municipally Maintained and Owned Township of Oro-Medonte It is legislated that municipal water systems are full user pay and must be sustainable. The following actions have been taken by the Township in regards to Zone 2: Fee adjustments have taken place to ensure legislated compliance. There has never been a violation or an MOE order of compliance issued. The Township has submitted numerous grant applications, and continues to submit applications for infrastructure improvements to relieve the financial burden on the users. The Township previously applied an infrastructure grant to the municipal water systems. To ensure uninterrupted water service the Township front ended approximately $2 Million to build a new well and pump house in Horseshoe Valley. In constructing the new well, provisions were made to seamlessly provide water to the Zone 1 privately operated water system in the event there was a need. This protected Zone 1 residents from a water supply interruption and the additional associated costs. When assistance is required, the MOE is contacted and ensures compliance. Since 2016, it has been public knowledge that additional water storage capacity was required in Horseshoe Valley. The solution requires construction of elevated water storage tanks. The construction of these tanks is in progress at a front end cost of approximately $5 Million through the Township. These elevated storage tanks are being located on Township owned property saving considerable costs to Horseshoe Valley water users. For years, the HVPOA have advocated to have the Zone 1 and Zone 2 water systems integrated and under public ownership. The new well and the elevated storage tanks are critical steps for this to be accomplished. Wastewater Skyline 1. The communal wastewater system is privately owned with terms set out in an agreement. This information was available to those purchasing property with wastewater service being provided by the private owner and operator of the system. The Township was made aware that Skyline was planning a dramatic increase in fees to residential homeowners. Skyline reported that there were financial shortfalls and a gap in the amount being paid by Wyndham timeshares. In 2015, to protect the private homeowners from bearing the full costs of the increases, the Township entered into a Municipal Service Agreement with Skyline. The agreement included a requirement for Skyline to provide financial statements, acceptable to the Township to validate numbers and justify any further wastewater rate adjustments. It was speculated that sewage from a publicly owned facility would receive a preferred rate. The City of Barrie was contacted and confirmed that the rate is the same regardless of whether the source is publically or privately owned. Similar to the Zone 1 Water financial model, the Township retains portions to ensure reserves and administrative costs, as shown in the following chart. February 2018 Page 2 of 4 Page 197 of 251 12.i) Robin Dunn, CAO; and Andria Leigh, Director, Development Services ... Information Related to Specific Requests and Added Background Regarding Horseshoe Valley Water and Wastewater As a privately owned Wastewater Treatment Plant, the Township does not have any authority to collect Development Charges. Skyline currently receives an Impost Fee for new connections resulting from additional residential construction to their Waste Water Treatment Plant. Township of Oro-Medonte Official Plan Township Official Plan was prepared in 1997 and approved by the Province, this document incorporated not only the original Horseshoe Valley Secondary Plan policies but also the updated policies approved by the Ontario Municipal Board (OMB) in 1994 for the Horseshoe Valley Corridor A review and update to the Official Plan was completed in 2003 with updated environmental policies being incorporated into the Plan Several changes in Provincial and County policies have occurred and been updated. The County Official Plan documents have been the subject of lengthy OMB proceedings that have resulted in delaying in updates to the Township Official Plan Township in Spring 2016 initiated an Official Plan Review process and proceeded with the tendering process to retain a consultant to assist with the Official Plan Review In 2017 Province released the Growth Plan 2017 which now requires the County to complete a Municipal Comprehensive Review (MCR) process and updating the County Official Plan for all growth related matters rather than local municipalities February 2018 Page 3 of 4 Page 198 of 251 12.i) Robin Dunn, CAO; and Andria Leigh, Director, Development Services ... Information Related to Specific Requests and Added Background Regarding Horseshoe Valley Water and Wastewater Updated Growth Plan policies required a change in timeline as additional discussions were required with County and Province to determine what work could be considered under local Official Plan reviews Updated work plan presented and approved by Council in December 2017 Consultant currently working on background documents and website for Official Plan Review Province is continuing to release additional technical documents (Agricultural and Natural Heritage mapping) which will require County and Township to complete further updates to their Official Plans Township will be hosting open houses and public meetings in 2018 as part of the Official Plan Review Township is encouraging public input during the Official Plan Review process. Consideration will be given to all input received to determine how it relates to the Township process, or if it is a growth related matter that is required to be considered during the County MCR process Meeting Audio Recording Please find attached a copy of the January 19, 2018 meeting minutes. We trust providing a written copy of the minutes with additional information is convenient and satisfactory for your purposes. Information regarding the Master Servicing Plan has been articulated in the attached meeting minutes. Prior to the meeting on January 19, 2018 each participant signed a memorandum of understanding that confirmed the following conditions: reference, to ensure accuracies and enable corrections of potential differences in interpretations. Recordings are intended, for use only, when there is disagreement regarding what is reported. (see attached) The conditions for using the recording were established to enable participants to speak freely. Should you still feel a need to review the audio recording, it would be best to do so at the Township office. This can be arranged by contacting Samah Othman at the Township office, she may be reached at 705-487-2171 ext. 2137. The Township shares the desire to have municipal services publically owned. Essential information is required as we move towards this common objective in a manner that best protects the overall interests of residents. February 2018 Page 4 of 4 Page 199 of 251 12.i) Robin Dunn, CAO; and Andria Leigh, Director, Development Services ... Township of Oro-Medonte and HVPOA Meeting Minutes Room: Township Administration Center | Robinson Room Date and Time: Friday, January 19, 2018 3:00pm-4:00pm HVPOA: Trish Campbell; Ian Veitch; Ray Gingras; Len Watson; Gary McConnell Township of Oro-Medonte: Mayor Harry Hughes, Councillor Barbara Coutanche, CAO Robin Dunn, Director of Development Services Andria Leigh, Minutes Taker - Samah Othman Meeting Minutes Item/Issue Discussion Notes Introductions The HVPOA prepared an agenda circulated to meeting attendees. Trish and Ian opened the meeting with introductions and began with the first matter on the agenda, Water and Sewage Issues. Item/Issue Discussion Notes Costs and Serving Gary addressed concerns regarding costs, administration fees associated with Water and Wastewater Len indicated that the HVPOA has requested justification for water and wastewater rate increases at previous Council meetings, and raised concerns pertaining to violations of the privately owned systems. Ian indicated that the violations and excess rates in wastewater increases is unacceptable. HVPOA wants to ensure water and wastewater is safe, reliable and the rates are reasonable. The HVPOA would like to see the system publically owned and maintained. Ray referenced the agreements from 1980-1981, he outlined the challenges position, and on the legal guidance provided with respect to the execution and administration of the agreements. Ian asked for a preconsultation opportunity for the Master Servicing Study, and that the Class EA be provided to the HVPOA whether in confidence or otherwise. Robin addressed the concerns raised with a summary and background from when the agreements were initially drafted, including history post Walkerton, required legislative requirements for private systems and a chronology of the rate increases. Robin noted that with respect to the agreements (private water). He also explained why the Township does not have authority to justify/regulate the rates determined by Skyline for the private water systems users. Page 1 of 4 Page 200 of 251 12.i) Robin Dunn, CAO; and Andria Leigh, Director, Development Services ... Township of Oro-Medonte and HVPOA Meeting MinutesJanuary 19, 2018 A discussion ensued about other factors that were taken into consideration in game associated with water is to ensure safe, reliable water top priority based on statue/law related to standalone/private systems. Robin explained that the Township continues to build a reserve fund for users and anyone else who would benefit from the system. The system is private; the impact will be on the users. The users pay not the general Township taxpayers. Robin clarified some of the initial time commitments made were outside of his control. Water Storage Robin gave a reminder the Township is currently building elevated water storage that has been underway for 5 years. Wastewater Robin provided a historical background and the issues Skyline was dealing with related to cash flow. In 2008, a Municipal Responsibility Agreement was put in place holding the Township responsible in the event Skyline defaults on its systems. The Township developed a Municipal Capital Facility Agreement for wastewater. This gives the Township the authority to deal with fees through the Fees and Charges By-law, and to request justification for rate increases. Any operations financial shortfall associated with the Skyline cash flow for wastewater would be charged back to the individual users. statements, validating the fees and costs imposed. Robin noted there was a process in place for the Township to review audited statements. Township. Robin explained that he does not have the authority to share third party confidential information. Robin noted the HVPOA would need to make the request to Skyline. Item/Issue Discussion Notes Planning and Master Servicing, Water and Wastewater Development Robin noted the Master Servicing Plan; an optimal solution may be many years down the road. Ian mentioned that the HVPOA was . There will be steps along the way within the existing authority to include HVPOA and the public in consultation. Robin made note that there is currently additional wastewater capacity that will be identified in the Master Servicing Plan report. Page 201 of 251 Page 2 of 4 12.i) Robin Dunn, CAO; and Andria Leigh, Director, Development Services ... Township of Oro-Medonte and HVPOA Meeting MinutesJanuary 19, 2018 HVPOA requested to be more involved in the consultations on the Master Servicing Plan prior to the Public Information Center (PIC). Robin explained that the Township is not the proponent in the study and does not have the authority to release a draft report. Robin noted that the findings/ recommendations will be shared by the land owners consultant at the PIC with full interaction with the public. Additional discussion took place regarding Horseshoe Valley Lands Phase 5. The approval Council has given for an interim solution was referenced. However, implementing the proposed interim solution would be challenging as it requires significant upfront financial resources to ensure the connection to the preferred wastewater solution with full and complete decommissioning. Growth Plan/Population Growth Land Budget HVPOA requested to be more involved in the planning process and consultations of the growth plan/Official Plan. In response to the HVPOA wanting to be more involved, Andria mentioned that she understood Bob Lehman is working with the HVPOA and will be submitting comments to the Township on their behalf during the Official Plan review process. Andria encouraged the HVPOA to participate in the input process. She also clarified that the Township will not be addressing growth related matters during the Official Plan review. Due to changes in provincial legislation, the County is handling growth matters through its Municipal Comprehensive Review (MCR) process: Trish asked how does that work with the Township when the County is handling growth related matters? Andria provided a high-level explanation that the Township has a number of policies to bring into conformity with County and Provincial documents during the review. She further indicated that as part of the MCR the Township and County will work together on updating the land budget documents. As the Township receives input to be considered during the County MCR process it will be complied and sent to the County for consideration. Andria provided further clarification that the County compiles the data using municipal land use mapping and a mathematical calculation (persons per unit) to come up with the growth numbers for specific development/settlement areas. She explained that the County has presented the MCR process to County Council. This process involves approximate 19 different review topics and is likely to take between 2-3 years. Andria noted process that has just been initiated and Township staff will be involved in various parts of the process. Further discussion ensued about the priority around growth and the capacity on the private systems as to where it falls with the County, and the timing involved. Andria noted that it is a County process and the Township could not commit to any timelines. The Township is not in control of the MCR process. The Page 202 of 251 Page 3 of 4 12.i) Robin Dunn, CAO; and Andria Leigh, Director, Development Services ... Township of Oro-Medonte and HVPOA Meeting MinutesJanuary 19, 2018 top priorities in the servicing hierarchy is centered on municipally owned and operated systems but it does allow other forms of servicing as well. Ian asked if Andria could confirm the land budget/numbers. Andria s population per unit we will have details on Craighurst and HSV when the master servicing documents are provided at the PIC. There are land budget numbers currently available on the County website for each municipality, but more detail for Horseshoe and Craighurst is expected to be provided in the master servicing analysis Adjournment Robin excused himself at approximately 4:15 p.m. Andria and Samah excused themselves at approximately 4:30 p.m. No further meeting minutes were recorded at 4:30 p.m. Mayor Hughes and Councillor Barb Coutanche remained in the meeting room with the HVPOA members. Page 203 of 251 Page 4 of 4 12.i) Robin Dunn, CAO; and Andria Leigh, Director, Development Services ... February 26, 2018 To: Mayor Hughes, Oro-Medonte Township, Simcoe County (External Copies to Follow) Dear M ayor Hughes: Re: Private Sewage Servicing Solution and Planning to Meet We are writing on behalf of the 500 member families of the Horseshoe Valley Property Owners Association (HVPOA). We are greatly concerned about the upcoming Horseshoe-Craighurst Corridor Master Servicing Study, and the possibility it may recommend an interim, solution. We believe this would be a short-sighted and temporary solution to a long term environmental problem. This proposal would be inadequate to meet ature state 2031-2041 Horseshoe Valley . Horseshoe is a natural treasure! A private servicing solution is wrong on many fronts as we understand it: 1) Paying twice for a throw away sewage plant, with much higher outrageous user fees; 2) Allowing a Private sewage service provider to develop their own lands sets up a potential conflict of interest, with short term profit motive before the public interest; 3) Private sewage services contravenes Provincial & County planning policies, requiring full municipal water and sewage services for growing settlement areas like Horseshoe; 4) There is a lack of transparency with the fair billing, operational controls, and contingency safeguards with a Private sewage services provider vs. a public system; 5) full Class Environmental Assessment due to its broad scope and degree of impact, with formal notification, full public consultations and full environmental review. A clear financial plan, for the long term replacement solution funded by developers, is critical. This potential recommendation, combined with the weak Holding by-law, and a rushed 8 month superficial Official Plan Review of an outdated 20 year old plan, are all extremely disappointing after our many meetings with you and our Council deputations. Very undesirable! HVPOA 4 Highland Drive, Oro-Medonte, Ontario L0L 2L0 Page 204 of 251 12.i) Robin Dunn, CAO; and Andria Leigh, Director, Development Services ... The public deserves to know how a safe, fair, sustainable, municipal long-term sewage servicing system will be put in place, before major new development at Horseshoe is allowed to happen. Sincerely, HVPOA Board Planning & Development Committee Water-Sewage Committee HVPOA 4 Highland Drive, Oro-Medonte, Ontario L0L 2L0 Page 205 of 251 12.i) Robin Dunn, CAO; and Andria Leigh, Director, Development Services ... eNews Community Awareness Post HVPOA Membership Call To Action! behalf with respect to County Road 22, water and waste water issues and planning and development concerns. We have met many times with your Mayor, your Councillor and Township staff and have presented well thought-out, well-researched materials even at nd deputations with little or no success. On January 22 we held a focus group, representing all neighbourhoods and when the attendees were made fully aware of the issues, they gave us clear direction to escalate the efforts. So, here goes....... What are the Issues and How do they affect your home/neighbourhood? All Neighbourhoods in Horseshoe Valley Oro- o The township is rushing through an 8 month, superficial update to the plan that covers 2018 -2031. A comprehensive Official Plan normally takes years to do. o Residents will only be able to attend 2 township-wide PICs (Public Information Centres) for community input, and none specific to our Horseshoe Valley. o We believe our input to the plan should be heard and utilized with multiple input opportunities, over an appropriate and normal timeframe of 2 plus years, and provide a comprehensive growth plan that helps protect our natural assets. o HVPOA is proactively and cooperatively working with our key stakeholders to promote community-engaged planning to guide responsible development. There exists a considerable risk that the existing, Privately owned waste water treatment plant will be incrementally expanded to favour selected developments. o Effectively putting control of development in our area, both in the Valley and Highlands, in the hands of a Private entity and not in the hands of the township. o Sets up a potential conflict of interest, a profit motive vs. the public interest. Cathedral Pines, Valley and Cross-Country Ski Areas Your Private services provider of water has increased your rate from $150 to $200 and now to $210 per quarter with the following justification In 2014 the MOECC discovered a water system violation at your Private system provider. o The water was deemed safe to consume however it took a Provincial Officers Order and 2 years to finally rectify. The Township is adhering to a decades-old, outdated, largely unenforceable water contract. Page 206 of 251 12.i) Robin Dunn, CAO; and Andria Leigh, Director, Development Services ... Front 9 Holes of the Highland Golf Course Area (Landscapes Area), Carriage Hills and Ridge Township water and Private waste water treatment provider all billed by the township. o Sewage bills have increased over 80% in the last 3 years. o Financial discrepancies have gone unanswered by the township. o We believe there are significant overcharges and we are getting no support from the township. o Everyone pays the same wastewater charges no matter the usage. Development Control o In our opinion, -law for these golf course lands that is very general in nature was passed by the township. We believe that the township should put very strict limits on any new development until such time as a publicly owned and operated sewage treatment facility is in place that is designed to accommodate the 2031- 41 Official Plan growth for our permanent settlement area. Any new development should already be pre-approved (draft approved) and on an exception basis. Back 9 Holes of the Highland Golf Course Area Is the former Highlands Back 9 safe from future residential development? o According to the Mayor, the entire back 9 could be rezoned as residential in the future. o Also, consider that the owner of these lands is also in control of the expansion of the sewage treatment plant to accommodate future residential development in this area. Companies refir o Holes 16 and 17 of the former Highlands Golf Course were erroneously mapped initial sale of the Front 9. High Vista Area and Copeland House Private water and Private waste water treatment provider, all billed by the township. o Sewage bills have increased over 80% in the last 3 years. o Financial discrepancies have gone unanswered by the township. o We believe we are being significantly overcharged for wastewater and we are getting no support from the township. o Water meters have been installed but are not utilized or read, resulting in everyone paying the same for water and wastewater no matter the usage. Trillium Trail Area Private wells, development land concerns and road safety. o Concerns exist about the quality and quantity of water from the aquifer for our private wells. o Concerns exist about the that abuts onto Common Lands owned by the Trillium Trail residents. The Page 207 of 251 12.i) Robin Dunn, CAO; and Andria Leigh, Director, Development Services ... Township owns this property and the recent clear cutting and proposed construction of water towers and a pump station has taken place without any communication to the residents. o The ongoing issues of safety on County Road 22 (Horseshoe Valley Side Road) and especially at the entrance to Trillium Trail. What Can You Do? Get engaged, communicate to your elected officials your displeasure with the lack of control, the lack of transparency, the lack of much-needed publicly- owned and maintained infrastructure and the lack of action! We need your voices to be heard at two upcoming township Public Information Centers (PICs) that will be occurring over the next couple of months (Township to announce details): - Township PIC in March? (TBD) Official Plan Review - Township PIC in March ?(TBD) Horseshoe Master Servicing Studysewage, water. Participate and get educated at a Town Hall meeting to be hosted by the HVPOA from 6:00 th 8:00 pm on the evening of April 19 at the Heights of Horseshoe. We hope to present a unified Over the next week we will introduce in an eNews, a new Members Only area within the www.HVPOA-voice.org website and we will be loading it with materials that relate to all the concerns. Please take the time to read the materials and keep checking back as we will be loading additional materials from time to time. You will also find questions you can ask specific to your neighbourhood or to the community as a whole. Attend the Party slated for May 5th at The Heights. The planning and infrastructure advice we have received to date along with the pro bono legal advice has been invaluable. But your $25 Come on out, join us for an evening of fun with a live band and help us raise some much-needed funds for the advocacy projects. Why Should You Get Involved? Protect your property, your investment, your neighbourhood, your community and the reason you moved to this area.....the natural resources and the lifestyle afforded by them that we all enjoy in our beautiful four-season recreational community. We can no longer take it for granted! us to rally together ...... We need everyone, all ages, all demographics, all neighbourhoods to band together as a community to ensure that our voices Page 208 of 251 12.i) Robin Dunn, CAO; and Andria Leigh, Director, Development Services ... are heard! time to change that and with your help and through your actions, we can affect some positive change that we can all be proud of! Page 209 of 251 12.i) Robin Dunn, CAO; and Andria Leigh, Director, Development Services ... Good Day to all our Horseshoe Valley Members and Residents: The HVPOA is very pleased to present to you today, for your comments, the first initial e one an interdisciplinary team of 16 of our community members, representing a cross section of all areas of our Horseshoe Valley Settlement Area. Our professional planner Bob Lehman helped to coordinate this important initiative. contribution to the Township of Oro- More information will be provided on our HVPOA website for your use and education over the coming weeks and months. This will include a slide deck developed by our professional planner for our focus group, and you, to help our residents become actively n our community. Such things as definitions of what an official plan or zoning by-law are will also be described. We are at a critical time in the history of our community, and facing many challenges and opportunities, as we are all aware. One of the mai exercise for our community is getting you fully engaged in helping to be an , at Horseshoe. This involves taking advantage of an opportunity to be an active part in the Oro-Medonte Official Plan Review, still in its early stages. The Township will likely be providing a PIC (public information center) about all this shortly, so please stay tuned to eNews blasts. What do we Need from you? We need your creative ideas, your comments, and your ongoing support! There will be two main opportunities for your involvement in giving us feedback on 1) the first over the next two weeks until March 15, 2018 by providing your by responding to us from this email - this updated vision will be sent Plan Review over the March period; and 2) the second will be in person, face to face, at our planned Thursday April th 19 Town Hall meeting at the Heights of Horseshoe, where you are all invited to participate - further information by our planner Bob Lehman and others will help in providing more background information ..even some exciting possibilities, at that time, maturing settlement area Page 210 of 251 12.i) Robin Dunn, CAO; and Andria Leigh, Director, Development Services ... Plan Review. ingredients of a very successful community, starting today, and moving us 20 years or more into the future ..this is definitely an exciting hopefully will only get better. We particularly need your feedback on two things: and are hoping for, and why? and should be included? comprehensive updating, this initiative by all of us over the next few months, may represent for many of us, a once in a lifetime opportunity, to help the community really shape an exciting future for our unique, vibrant, beautiful Horseshoe Valley area ..one that we can all be very proud of to call our home. If you have any questions about all this, please include them in your response to our email, and we shall attempt to answer the essence of them in our ongoing eNews broadcasts. Please also continue to monitor our HVPOA website as more information is -Medonte Official Plan Review. Thank you all so much in advance for your participation in all this, and for your future. Its efforts like these that help make us stronger together. Warm regards .. Ian Veitch, HVPOA Board Planning and Development Committee HVPOA Focus Group: Key Elements of a for our Horseshoe Valley Community Feb.23/18 For Public Comment Vision Statement Horseshoe Valley is an active, four-season, recreational lifestyle community, located in a beautiful forested open space setting, where residents of all ages, and tourists alike, share a sense of belonging and stewardship of a safe, caring and healthy community. Horseshoe Valley will grow and evolve into an even more vibrant, diverse and permanent settlement and destination with full municipal services. Vision Description Page 211 of 251 12.i) Robin Dunn, CAO; and Andria Leigh, Director, Development Services ... - Horseshoe Valley is a well- known, picturesque, four season recreational community, that values its beautiful natural setting, its active outdoor lifestyle, and the strong sense of belonging to a safe, caring and healthy community. - The history of its early beginnings as a ski resort, its significant contribution to and the expansive vistas of majestic rolling hills, forested lands, and linked green spaces are highly cherished. This legacy will be protected and stewarded by all and safeguarded in responsible growth. - pportunities create its strong appeal for tourists, residents and businesses alike. Golf, skiing, hiking, biking, walking, tennis, social activities & more are all available at Horseshoe. Tourism related businesses will further stimulate economic growth. - The proximity to the nearby essential services and consumer centers of Barrie, Orillia, and Midland, complements the desirable, relaxed, semi-rural lifestyle in the valley. - Over the next 20 years Horseshoe Valley will evolve into an even more vibrant, active and healthy, recreational lifestyle community. Growth will be balanced and staged. The nature, rate, and amount of growth will be determined through meaningful community engagement, to ensure environmental and financial sustainability, character, and consistency with broader township objectives. - -fledged community, while maintaining the natural, rural character of the area. Infrastructure and services appropriate to a diverse and growing community will include: publicly owned and operated water, sewage, road systems, and fire protection and policing services. This will be combined with needed community facilities such as parks, linked trails and pedestrian walkways, including between the resort village and the Highlands, a recreation center & school, medical facilities, spas, and other commercial and retail uses. A planned Horseshoe village resort can complement such uses. - - ages can live, work, play, learn, volunteer, and live life to its fullest potential. Page 212 of 251 12.j) Robin Dunn, CAO re: Review of Correspondence in Reference to Counc... Page 213 of 251 14.a) Announcements of Interest to the Public: Ministry of Transportatio... Page 214 of 251 14.b) Correspondence dated February 28, 2018 from Dr. Matt Miller, Chair... Page 215 of 251 14.c) Minutes of Orillia & Area Physician Recruitment & Retention Commit... Page 216 of 251 14.c) Minutes of Orillia & Area Physician Recruitment & Retention Commit... Page 217 of 251 14.c) Minutes of Orillia & Area Physician Recruitment & Retention Commit... Page 218 of 251 14.d) Minutes of Lake Simcoe Region Conservation Authority meeting held ... th 67 ANNUAL GENERAL MEETING -01-18 Friday, January 26, 2018 Old Town Hall Newmarket 460 Botsford Street Newmarket, ON MINUTES 2017/2018 Board Members Present: LSRCA Staff Present: D. Andrews L. Aspen R. Baldwin Deputy Mayor/Regional Councillor N. Davison T. Barnett M. Bessey R. Bolton Mayor G. Dawe T. Bos L. Bulford C. Burgess Mr. J. Dolan D. Campbell J. Chan K. Christensen Regional Councillor B. Drew C. Connell M. Critch P. Davies Councillor A. Eek J. Doyley D. Eldon T. Fleischaker Councillor K. Ferdinands N. Hamley T. Hogenbirk S. Ingott Councillor P. Ferragine S. Jagminas B. Kemp K. Kennedy Mayor V. Hackson N. Knight M. Leedham D. Lembcke Councillor S. Harrison McIntyre B. Longstaff S. McKinnon D. McNiece Councillor D. Kerwin G. Peat J. Quirt K. Read Councillor S. Macpherson C. Sharp J. Sniderman T. Stanford Councillor P. Molloy C. Taylor B. Thompson K. Toffan Mayor M. Quirk A. Vandersluis K. Vickers M. Walters Councillor R. Simpson K. Yemm K. Zeppieri Councillor S. Strangway 2017/2018 Board Members Absent: Ms. D. Bath Councillor P. Silveira Township of Ramara Guests: C. Ballard, MOECC R. Burke-Joraszik, RVH S. Challoner, MOECC S. Clee, SCDSB D. Conzelmann, LSCF W. Emmerson, York Region C. Gapp, MOECC M. Giest, LSCF W. Grant, Georgina S. Hahn, Barriston Law R. Hare, LSCC R. Keffer, BWG B. Kwapis, Newmarket C. Lesperance, SSEA J. Lewington, CO N. MacInnis, BILD J. Mackey, MOECC M. Majchrowski, KRCA K. McAlpine, Georgina G. McKnight, BWG F. Moola, University of Guelph K. Muscat, RVH P. Murphy, SCDSB D. Nadorozny, Aurora S. Plamondon, King J. Powell, Lake Simcoe Living R. Prudhomme, Newmarket K. Redmond, CCL T. Roy-DiClemente, EG B. Rogers, LSCF S. Schaefer, LSCF B. Shelton, Newmarket G. Switzer, Innisfil R. Taplin, RVH J. Taylor, Newmarket L. Trevisan, MOECC G. Ventrcek, BDO C. Warnica, RVH Page 219 of 251 14.d) Minutes of Lake Simcoe Region Conservation Authority meeting held ... Lake Simcoe Region Conservation Authority BOD-01-18 th 67 Annual General Meeting - January 26, 2018 Minutes - Page 2 of 8 I. WELCOME AND INTRODUCTIONS th Chair Dawe welcomed everyone to LSRCA's 67 Annual General Meeting and recognized a number of guests in attendance. Roll Call 2017 Board Members - The 2017 Board members in attendance introduced themselves. Chair Dawe noted the 2017 Board members who were not in attendance. II. DECLARATIONS OF PECUNIARY INTEREST None recorded for this meeting. III. APPROVAL OF AGENDA Moved by: S. Harrison-McIntyre Seconded by: S. Macpherson BOD-001-18 RESOLVED THAT the content of the Agenda for the Lake Simcoe Region th 7 Annual General Meeting held on Friday, January 26, 2018 be approved as presented. CARRIED IV. ADOPTION OF MINUTES a) Board of Directors Moved by: R. Simpson Seconded by: P. Ferragine BOD-002-18 RESOLVED -11-17 held on Friday, December 15, 2017 be approved as circulated. CARRIED V. GREETINGS Chair Dawe was pleased to call upon the following guests to bring greetings: The Honourable Chris Ballard, Ontario Minister of the Environment and Climate Change, recognized LSRCA for its contributions for the better part of seven decades. He also highlighted 2018 as the 10th anniversary of the Lake Simcoe Protection Act, the first watershed based legislation in Ontario. Debbie Conzelmann, President of the Lake Simcoe Conservation Foundation Board of Directors, congratulated LSRCA on another year filled with great accomplishments, and. She thanked all in tion to the Foundation resulted in $685,000 (104% of its goal) being raised in support of program and project delivery in the Lake Simcoe watershed. all guests Management Team, and thanked Board members and staff for their hard work and commitment to Lake Simcoe. Page 220 of 251 14.d) Minutes of Lake Simcoe Region Conservation Authority meeting held ... Lake Simcoe Region Conservation Authority BOD-01-18 th 67 Annual General Meeting - January 26, 2018 Minutes - Page 3 of 8 VI. KEYNOTE SPEAKER PRESENTATION Dr. Faisal Moola, Associate Professor Department of Geography, University of Guelph Despite being a vast nation of mountains, forests, and ice, Canada is truly an urban society. Over 82 per cent of Canadians now live in cities and suburbs and according to statistics collated by the United Nations Department of Economic and Social Affairs, Canada is among the top fifty urbanized nations on the planet - well ahead of the United Kingdom, Germany, Ireland, Italy and many other western European countries. However, while public investment in urban infrastructure such as sewage and solid waste management, energy production and distribution, transit, and other built structures and technologies have come to dominate the policy and political discussions on the future of our urban areas, local parks, healthy waterways and beaches as well as engineered ecosystems, like green roofs within the built environment have received comparatively little political attention or government funding, despite their enormous value to urban residents. Continuing to ignore the green infrastructure needs of our cities, such as local parks and naturalized school grounds, is short sighted. Greenspaces complement traditional infrastructure, provide a multitude of ecological benefits and contribute to the health and well-being of urban populations. Healthy Ecosystems - Healthy Communities: the Importance of Ecohealth in the Age of the Anthropocene Moved by: R. Simpson Seconded by: S. Strangway BOD-003-18 RESOLVED THAT the presentation provided by Dr. Faisal Moola entitled Healthy Ecosystems Healthy Communities: The Importance of Urban Greenspace in the Age of the Anthropocene be received for information. CARRIED VII. PRESENTATIONS AND UPDATES a) RVH and LSRCA Therapy in the Woods Health Centre to offer a special outdoor education program for early learners with special needs. Offered once per week for five weeks, the children, their caregivers and both LSRCA and RVH staff engaged in outdoor activities designed to improve their balance, sensory abilities, upper limb function and socialization skills. For a few hours each week, these children and their caregivers experienced the freedom to pursue new outdoor adventures in a safe and accepting environment. To view this joint presentation, please click on the following link: Therapy in the Woods more information on this program, please contact Nicole Hamley, Manager of Education @ 905-895- 1281 ext. 243 or n.hamley@lsrca.on.ca Moved by: R. Simpson Seconded by: S. Strangway Page 221 of 251 14.d) Minutes of Lake Simcoe Region Conservation Authority meeting held ... Lake Simcoe Region Conservation Authority BOD-01-18 th 67 Annual General Meeting - January 26, 2018 Minutes - Page 4 of 8 BOD-004-18 RESOLVED THAT the presentation regarding the Therapy in the Woods program be received for information. CARRIED b) 2017 Lake Simcoe Region Report 2017, including new standards to reduce phosphorus, laying the foundation for policies and action to reduce the amount of salt entering our lake from roads and parking lots, and strengthening our relationship with our First Nation partners and our watershed school boards. He then shared a video 2017 Annual Report Video To view , please click this link: LSRCA 2017 Annual Report. To obtain a copy, please contact Katarina Zeppieri at k.zeppieri@lsrca.on.ca / 905-895-1281 ext 116. Moved by: R. Simpson Seconded by: S. Strangway BOD-005-18 RESOLVED THAT the presentation regarding the Lake Simcoe Region 7 Annual Report be received for information. CARRIED c) 7 Activity Report very busy and exciting year and that he was so proud to serve as Chair of the Board of Directors. Moved by: V. Hackson Seconded by: B. Drew BOD-006-18 RESOLVED THAT Staff Report No. 01-18-BOD, which provides an overview of the 7 be received for information. CARRIED VIII. 2017 BUSINESS IS CONCLUDED - CHAIR VACATES POSITION OF CHAIR Chair Dawe concluded the Year 2017 business and deemed the Chair vacant. Moved by: D. Kerwin Seconded by: S. Macpherson BOD-007-18 RESOLVED THAT the Board of Directors conclude the business of 2017; and FURTHER THAT the Chair be declared vacant. CARRIED IX. 2018 BUSINESS The 2018 Business portion of this meeting was called to order by the Chief Administrative Officer of the Lake Simcoe Region Conservation Authority, Mike Walters, who served as Chair Pro Tem during the election of the Chair and Vice Chair for 2018. Page 222 of 251 14.d) Minutes of Lake Simcoe Region Conservation Authority meeting held ... Lake Simcoe Region Conservation Authority BOD-01-18 th 67 Annual General Meeting - January 26, 2018 Minutes - Page 5 of 8 Roll Call 2018 Board Members - The 2018 Board Members introduced themselves. CAO Walters named the 2018 Board members who were not able to attend the meeting. X. ELECTION OF OFFICERS CAO Walters conducted the election of officers and outlined the general rules for election. He noted that positions are required for Chair and Vice Chair for 2018 and must be appointed members of the Board of Directors. A. APPOINTMENT OF SCRUTINEERS CAO Walters appointed scrutineers for the counting of ballots in the event that there is more than one nominee for either position of Chair or Vice Chair. He explained that one of the planned scrutineers was unable to attend the meeting and put forth an amended recommendation. Moved by: A. Eek Seconded by: P. Ferragine BOD-008-18 RESOLVED THAT in the event of a vote by ballot, Glenn Ventrcek of BDO LLP and Sarah Hahn of Barriston LLP will act as scrutineers; and FURTHER THAT all ballots be destroyed after the election. CARRIED B. ELECTION OF OFFICERS 2018 (i) Chair of the Authority Mayor Dawe was nominated for the position of Chair by Mayor Hackson. Nominations were called for three times. No further nominations were put forward. Moved by: P. Molloy Seconded by: M. Quirk BOD-009-18 RESOLVED THAT the nominations for the position of Chair be closed. CARRIED Mayor Dawe accepted the nomination for the position of Chair, and CAO Walters congratulated Mayor Dawe as the 2018 Chair. (ii) Vice Chair of the Authority Councillor Simpson was nominated for the position of Vice Chair by Councillor Kerwin. Nominations were called for three times. No further nominations were put forward. Moved by: P. Molloy Seconded by: S. Strangway BOD-010-18 RESOLVED THAT the nominations for the position of Vice Chair be closed. CARRIED Page 223 of 251 14.d) Minutes of Lake Simcoe Region Conservation Authority meeting held ... Lake Simcoe Region Conservation Authority BOD-01-18 th 67 Annual General Meeting - January 26, 2018 Minutes - Page 6 of 8 Councillor Simpson accepted the nomination for the position of Vice Chair, and CAO Walters congratulated Councillor Simpson as the 2018 Vice Chair. C. APPOINTMENT OF THE REGULATIONS SUB-COMMITTEE FOR 2018 CAO Walters explained that in the event of a Hearing by the Board of Directors, a Regulations Sub- Committee is formed in order to review the circumstances of the Hearing and report to the Board. This sub-committee normally consists of the Chair, the Vice Chair, and the Member representing the local municipality in which the application under Ontario Regulation 179/06 is received. Moved by: B. Drew Seconded by: S. Harrison-McIntyre BOD-011-18 RESOLVED THAT the Chair and Vice Chair of the Conservation Authority, along with the Member representing the local municipality in which the application under Ontario Regulation 179/06 is received, shall be members of the sub- committee to review applications and report to the Board of Directors. CARRIED D. APPOINTMENT TO CONSERVATION ONTARIO FOR 2018 CAO Walters explained that each conservation authority appoints one representative to Conservation Ontario Council. Moved by: A. Eek Seconded by: B. Drew BOD-012-18 RESOLVED THAT the 2018 Authority Chair, or his/her designate, be appointed as FURTHER THAT the Chief Administrative Officer be the alternate delegate. CARRIED E. APPOINTMENT TO THE LAKE SIMCOE CONSERVATION FOUNDATION FOR 2018 CAO Walters explained that the responsibilities of the Chair and Vice Chair include serving on the Lake Simcoe Conservation Foundation or appointing a designate. Moved by: D. Kerwin Seconded by: S. Macpherson BOD-013-18 RESOLVED THAT the Chair, Mayor Geoffrey Dawe, and the Vice Chair, Councillor Richard Simpson, be appointed to the Lake Simcoe Conservation Foundation for 2018. CARRIED F. APPOINTMENT TO THE BOARD BUDGET COMMITTEE CAO Walters noted that the Board Budget Committee was initiated to assist staff in the development of recommendations on budget assumptions and to review the preliminary budget and provide committee is comprised of the Chair, the Vice Chair and three additional Board members, who are to be appointed each year at the Annual General Meeting for the ensuing year. Page 224 of 251 14.d) Minutes of Lake Simcoe Region Conservation Authority meeting held ... Lake Simcoe Region Conservation Authority BOD-01-18 th 67 Annual General Meeting - January 26, 2018 Minutes - Page 7 of 8 Moved by: S. Harrison-McIntyre Seconded by: M. Quirk BOD-014-18 RESOLVED THAT the Chair, Mayor Geoffrey Dawe, Vice Chair, Councillor Richard Simpson, and three additional Board members; namely, Mr. Jay Dolan, Mayor Virginia Hackson and Deputy Mayor Pat Molloy, be appointed to the Board Budget Committee for 2018. CARRIED G. APPOINTMENT OF SOLICITORS FOR 2018 CAO Walters explained that LSRCA has in the past used the services of four legal firms; namely: Stiver Vale Barristers & Solicitors for general administrative advice and land management; Hicks Morley for employment and labour related matters; Hill Hunter Losell Law Firm LLP for floodplain regulation advice; and Beard Winter LLP for floodplain regulation advice and litigation. CAO Walters explained that with the retirement of Ken Hill of Hill Hunter Losell at the end of December 2017, the Board approved the addition of Barriston LLP in November 2017. He also noted that staff wishes to leave Hill Hunter Losell on the list of solicitors for 2018 in order to complete any open files, and accordingly an amended recommendation was put forth. Moved by: B. Drew Seconded by: V. Hackson BOD-015-18 RESOLVED THAT Stiver Vale, Hicks Morley, Barriston, Beard Winter, and Hill CARRIED XI. SIGNING OFFICERS 2018 CAO Walters explained that each year LSRCA appoints four signing officers; namely, the Chair and the Vice Chair, along with the Chief Administrative Officer and the General Manager, Corporate and Financial Services. Moved by: P. Molloy Seconded by: R. Simpson BOD-016-18 RESOLVED THAT an account in the name of Lake Simcoe Region Conservation Chair Mayor Geoffrey Dawe, Vice Chair Councillor Richard Simpson, Chief Administrative Officer/Secretary-Treasurer Michael Walters, and General Manager, Corporate and Financial Services, Mark Critch, or any two of them are hereby authorized to sign, make, draw, accept, endorse and deliver cheques, promissory notes, bills of exchange, orders for the payment of money and such agreements and instruments as may be necessary or useful in connection with the operation of the said account; and FURTHER THAT any one of the above-mentioned officers is hereby authorized for and in the name of the Organization to endorse and transfer to the Bank for Page 225 of 251 14.d) Minutes of Lake Simcoe Region Conservation Authority meeting held ... Lake Simcoe Region Conservation Authority BOD-01-18 th 67 Annual General Meeting - January 26, 2018 Minutes - Page 8 of 8 deposit or discount with or collection by the Bank (but for the credit of the Organization only) cheques, promissory notes, bills of exchange, orders for the payment of money and other instruments, to arrange, settle, balance and certify all books and accounts with the Bank and to sign receipts for vouchers. CARRIED XII. BORROWING RESOLUTION 2018 CAO Walters noted that the borrowing resolution authorizes LSRCA to borrow an amount up to $500,000. Moved by: S. Strangway Seconded by: B. Drew BOD-017-18 RESOLVED THAT signing officers for the Lake Simcoe Region Conservation Authority be empowered to borrow up to $500,000 on an Operating Loan Agreement, as required, for administration and/or capital expenditures. CARRIED XIII. MEETING SCHEDULE 2018 The Board approved Staff Report No. 02-18-BOD, which outlined a proposed schedule of 2018 Moved by: P. Ferragine Seconded by: V. Hackson BOD-018-18 RESOLVED THAT Staff Report No. 02-18-BOD regarding the 2018 Board of CARRIED XIV. CLOSING REMARKS Vice Chair Simpson thanked Board members for their confidence in him, thanked staff for all they do, and thanked those present. Chair Dawe echoed looking forward to another exciting year. XV. ADJOURNMENT Moved by: S. Macpherson Seconded by: R. Simpson BOD-019-18 RESOLVED THAT the meeting be adjourned at 12:37 p.m. local time. CARRIED _______________________________ Mayor Geoffrey Dawe Michael Walters Chair Chief Administrative Officer Page 226 of 251 14.e) Minutes of Nottawasaga Valley Conservation Authority meetings held... NOTTAWASAGA VALLEY CONSERVATION AUTHORITY BOARD OF DIRECTORS MEETING MINUTES MEETING NO. 13/17 Date: Friday January 26, 2018 Time: 9:00 a.m. Location: John L. Jose Learning Centre, Tiffin Conservation Area, Utopia, Ont. Present: Councillor Doug Lougheed, Chair Innisfil (Town) Deputy Mayor Gail Ardiel, Vice Chair Blue Mountains (Town) Councillor Keith White, 2nd Vice Chair Essa (Township) Councillor Bob Meadows Adjala-Tosorontio (Township) Councillor Gail Little Amaranth (Township) Councillor Ron Orr Bradford West Gwillimbury (Town) Councillor Connie Leishman Clearview (Township) Councillor Deb Doherty Collingwood (Town) Councillor Terry Mokriy Grey Highlands (Municipality) Councillor Darren White Melancthon (Township) Councillor Fred Nix Mono (Town) Councillor Keith Lowry Mulmur (Township) Deputy Mayor Donna Jebb New Tecumseth (Town) Mayor Bill French Springwater (Township) Deputy Mayor Nina Bifolchi Wasaga Beach (Town) Regrets: Councillor Rose Romita Barrie (City) Councillor Phil Hall Oro-Medonte (Township) Councillor Walter Benotto Shelburne (Town) Staff: The entire NVCA staff complement were invited to the AGM. Senior Management: Byron Wesson, Acting CAO, Chris Hibberd, Watershed Management Services, Sheryl Flannagan, Director, Corporate Services. Regrets: Doug Hevenor, Chief Administrative Officer Guests: Kim Gavine, General Manager, Conservation Ontario Mayor, Terry Dowdall, Essa Township and Deputy Warden, County of Simcoe Councillor Sylvia Bray, Wasaga Beach Jim McIntosh, Barriston Law Julie Cayley, General Manager, Severn Sound Environmental Lex McPhail, IT Manager, Severn Sound Environmental Sandy Agnew, AWARE Blanka Guyatt, Blue Mountain Watershed Trust Page 227 of 251 14.e) Minutes of Nottawasaga Valley Conservation Authority meetings held... Call to Order Chair Lougheedcalled the meeting to order at 9:15 a.m. 1. Motion to adopt agenda. Moved by: K. White Seconded by: D. Jebb RES: 112-17 RESOLVED THAT: The Agenda for Board of Directors Meeting #13/17 dated January 26, 2018 be adopted. Carried; 2. Declarations of pecuniary and conflict of interest. None declared 3. Minutes of the Board of Directors Meeting 12/17 dated 15 December, 2017. Moved by: B. French Seconded by: T. Mokriy RES: 113-17 RESOLVED THAT: the Minutes of the Board of Directors Meeting 12/17 dated 15 December, 2017 be approved. Carried; 4. 2017 Accomplishments. a) Doug Lougheed, NVCA Chair will present a slide show focusing on NVCA 2017 accomplishments. Moved by: D. Doherty Seconded by: R. Orr RES: 114-17 RESOLVED THAT: the Board of Directors receive the 2017 NVCA accomplishments presentation as presented by Chair Lougheed. Carried; 5. Adjourn to Board of Directors Annual General Meeting and Elections. Moved by: D. Jebb Seconded by: G. Little RES: 115-17 RESOLVED THAT: this meeting adjourn at 9:36 and the Chair be declared vacant. Carried; Page 228 of 251 14.e) Minutes of Nottawasaga Valley Conservation Authority meetings held... Minutes th NVCA 58 Annual General Meeting Meeting Date: January 26, 2018 Meeting No: BOD-01-18 Location: John L. Jose Learning Centre, Utopia Present: Deputy Mayor Gail Ardiel, Chair Blue Mountains (Town) Councillor Keith White, Vice Chair Essa (Township) Councillor Doug Lougheed, Past Chair Innisfil (Town) Councillor Bob Meadows Adjala-Tosorontio (Township) Councillor Gail Little Amaranth (Township) Councillor Ron Orr Bradford West Gwillimbury (Town) Councillor Connie Leishman Clearview (Township) Councillor Deb Doherty Collingwood (Town) Councillor Terry Mokriy Grey Highlands (Municipality) Councillor Darren White Melancthon (Township) Councillor Fred Nix Mono (Town) Councillor Keith Lowry Mulmur (Township) Councillor Donna Jebb New Tecumseth (Town) Mayor Bill French Springwater (Township) Deputy Mayor Nina Bifolchi Wasaga Beach (Town) Regrets: Councillor Rose Romita Barrie (City) Councillor Phil Hall Oro-Medonte (Township) Councillor Walter Benotto Shelburne (Town) Staff: Byron Wesson, Acting Chief Administrative Officer, Chris Hibberd, Director, Watershed Management Services, Sheryl Flannagan, Director, Corporate Services. Laurie Barron, Coordinator, CAO and Corporate Services/Recorder, Heather Kepran, Communications Coordinator. The entire NVCA Staff compliment were invited to attend this Annual General Meeting of the Board of Directors. Regrets: Doug Lougheed, Chief Administrative Officer Guests: Kim Gavine, General Manager, Conservation Ontario Mayor, Terry Dowdall, Essa Township and Deputy Warden, County of Simcoe Councillor Sylvia Bray, Wasaga Beach, Jim McIntosh, Barriston Law, Julie Cayley, General Manager, Severn Sound Environmental, Lex McPhail, IT Manager, Severn Sound Environmental, Sandy Agnew, AWARE, Members of Blue Mountain Watershed Trust Page 229 of 251 14.e) Minutes of Nottawasaga Valley Conservation Authority meetings held... TH Board of Directors 58 Annual General Meeting Minutes January 26, 2018 Page 2 of 6 1. CALL TO ORDER Byron Wesson, Acting Chief Administrative Officer Chaired the meeting until the elections were held. Moved by: D. Lougheed Seconded by: B. French RES: 01-18 RESOLVED THAT: Byron Wesson, Acting Chief Administrative Officer be appointed as Chair, Pro Tem until after the election of the 2018 Officers. Carried; 2. Declaration of pecuniary and conflict of interest None declared 3. Motion to adopt agenda Moved by: T. Mokriy Seconded by: D. Lougheed RES: 02-18 th RESOLVED THAT: the Agenda for Board of Directors 58 Annual General Meeting #01/18 dated January 26, 2018 be adopted. Carried; 4. Announcements/Introductions The NVCA Board of Directors introduced themselves. 5. Election of NVCA Officers Election procedures Byron Wesson, Acting Chief Administrative Officer reviewed the electionprocedures with the Board Members. 6. Appointment of Scrutineers Moved by: N. Bifolchi Seconded by: F. Nix RES: 03-18 RESOLVED THAT: Julie Cayley, General Manager Severn Sound Environmental Association and Jim McIntosh, Partner with Barriston Law be appointed as Scrutineers for the duration of the NVCA 2018 elections; and FURTHER THAT: ballots be destroyed after the election process. Carried; Page 230 of 251 14.e) Minutes of Nottawasaga Valley Conservation Authority meetings held... TH Board of Directors 58 Annual General Meeting Minutes January 26, 2018 Page 3 of 6 7. Election of Board of Directors Chair, and Vice-Chair a) Conduct Election of Chair Nominations for the Position of Chair Councillor Terry Mokriy nominated Deputy Mayor Gail Ardiel for the position of Chair of the Nottawasaga Valley Conservation Authority for 2018. Deputy Mayor Gail Ardiel affirmed her nomination. Pro Tem Byron Wesson asked for further nominations. None were brought forward. Election of Chair Result Deputy Mayor Gail Ardiel was acclaimed Chair of the Nottawasaga Valley Conservation Authority for 2018. b) Conduct Election of Vice-Chair Nominations for the Position of Vice Chair Deputy Mayor Nina Bifolchi nominated Councillor Keith White for the position of Vice Chair of the Nottawasaga Valley Conservation Authority for 2018. Councillor Keith White affirmed his nomination. Pro Tem Byron Wesson asked for further nominations. None were brought forward. Election of Vice Chair Result Councillor Keith White was acclaimed Vice Chair of the Nottawasaga Valley Conservation Authority for 2018. c) Past Chair Councillor Doug Lougheed affirmed that he would sit as Past Chair of the Nottawasaga Valley Conservation Authority for 2018. Appointed 2018 NVCA Officers Moved by: C. Leishman Seconded by: D. Jebb RES: 04-18 RESOLVED THAT: the Board of Directors has elected and/or appointed for the year 2018 Nottawasaga Valley Conservation Authority Officers as follows: Chair: Deputy Mayor Gail Ardiel Vice-Chair: Councillor Keith White Past Chair: Councillor Doug Lougheed Carried; Page 231 of 251 14.e) Minutes of Nottawasaga Valley Conservation Authority meetings held... TH Board of Directors 58 Annual General Meeting Minutes January 26, 2018 Page 4 of 6 8. Acknowledgements Elected Officers of the NVCA thanked the Board of Directors for their support. Pro Tem Chair Byron Wesson introduced Kim Gavine, Guest Speaker, Conservation Ontario. 9. Guest Speaker: The Changing Landscape of Conservati Kim Gavine, General Manager, Conservation Ontario provided an overview of the changes to the Conservation Authorities Act and how they will impact the legislation and enforcement of Conservation Authority Programs. Newly elected Chair Gail Ardiel conducted the remainder of the meeting. 10. Greetings/Recognition of Guests The Following Guests brought greetings and thanked NVCA staff and board watershed. Mayor, Terry Dowdall, Essa Township and Deputy Warden, County of Simcoe Councillor Sylvia Bray, Wasaga Beach Jim McIntosh, Barriston Law Julie Cayley, General Manager, Severn Sound Environmental Lex McPhail, IT Manager, Severn Sound Environmental Sandy Agnew, AWARE Blanka Guyatt, Blue Mountain Watershed Trust 11. 2017 Borrowing Resolution: Moved by: B. French Seconded by: D. Doherty RES: 05-18 RESOLVED THAT: for fiscal year 2018, the Nottawasaga Valley Conservation Authority borrow, as required on credit, up to $500,000 for its purposes until payment to the Authority of grants from the Province of Ontario, and levies from its member municipalities are received. Carried; Page 232 of 251 14.e) Minutes of Nottawasaga Valley Conservation Authority meetings held... TH Board of Directors 58 Annual General Meeting Minutes January 26, 2018 Page 5 of 6 12. Appointment of 2018 Authority Solicitors: Moved by: C. Leishman Seconded by: G. Little RES: 06-18 RESOLVED THAT: the firms of Hicks Morley Hamilton Stewart Storie LLP, be appointed for human resource legal advice, as required for 2018; and FURTHER THAT: Hill Hunter Losell Law Firm LLP, Beard Winter LLP and Barriston Law be appointed to conduct the legal business of the Authority for 2018. Carried; 13. Appointment of 2018 Authority Auditors: Moved by: R. Orr Seconded by: T. Mokriy RES: 07-18 RESOLVED THAT: the firm of KPMG LLP be appointed to conduct the auditing functions of the Nottawasaga Valley Conservation Authority for 2018. Carried; 14. Appointment of NVCA representative to Conservation Ontario Council Moved by: D. Lougheed Seconded by: F. Nix RES: 08-18 RESOLVED THAT: the Chair be appointed as the NVCA voting delegate on the Conservation Ontario Council for the year 2018; and THAT: the Vice Chair and Chief Administrative Officer be appointed as alternates. Carried; 15. Appointment of NVCA Board representatives to the NVCA Agricultural Advisory Committee Moved by: C. Leishman Seconded by: N. Bifolchi RES: 09-18 RESOLVED THAT: the following Board Members be appointed to the NVCA Agricultural Advisory Committee for 2018. 1) Councillor Gail Little 2) Councillor Donna Jebb 3) Mayor Bill French Carried; Page 233 of 251 14.e) Minutes of Nottawasaga Valley Conservation Authority meetings held... TH Board of Directors 58 Annual General Meeting Minutes January 26, 2018 Page 6 of 6 16. Freedom of Information and Privacy Act Appoint Head of the NVCA for Purposes of the Municipal Freedom of Information and Protection Act. Moved by: B. Meadows Seconded by: D. Doherty RES: 10-18 WHEREAS: Members of the Board of the Nottawasaga Valley Conservation Authority may designate an individual to act as Head of the Authority for purposes of the Municipal Freedom of Information and Protection of Privacy Act, R.S.O. 1990, c. M.56, s. 3(1); 2002 C. 17, Schedule. F, Table; therefore BE IT RESOLVED THAT: Sheryl Flannagan, Director of Corporate Services be designated as Head of the Authority for purposes of the Act. Carried; Adjourn Moved by: D. Jebb Seconded by: T. Mokriy RES: 11-18 RESOLVED THAT: this meeting adjourn at 10:59 a.m. to meet again February 23, 2018 or at the call of the Chair. _____________________________ ____________________________ Chair Gail Ardiel Doug Hevenor Chief Administrative Officer Approved this _________ day of __________________, 2018 Page 234 of 251 15.a) Correspondence dated March 9, 2018 from Senti Rasa re: Continuatio... From:Senti Rasa To:Way, Karen Cc:Teeter, Janette Subject:Re: Land Sale Request - Road Allowance (Lakeshore Rd E/Eight Mile Pt Rd) Date:Friday, March 9, 2018 10:00:49 AM Npsojoh!Lbsfo- J!bn!joufsftufe!jo!npwjoh!gpsxbse!xjui!uif!qvsdibtf!pg!uif!spbe!bmmpxbodf/ J!mjlf!up!qvsdibtf!uif!spbe!bmmpxbodf!cfgpsf!Kvof!41-3129/ Uibolt Tfouj!Sbtb!A ..........!Psjhjobm!Nfttbhf!..........! 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Lbsfo Lbsfo!Xbz Dmfsl 816/598/3282!y3234 Upxotijq!pg!Psp.Nfepouf P: (705) 487-2171 F: (705) 487-0133 148 Line 7 South Oro-Medonte, ON L0L2E0 www.oro-medonte.ca Notice of Collection/Use/Disclosure:Allinformationaboutmunicipal servicesiscollectedinaccordancewiththeMunicipal Act, 2001,unders.8and forCouncil’spurposesunders.239(1)andmaybeusedinCouncildeliberations, anddisclosedinfull,includingemail,names,opinionsandaddressestoother personsrequestingaccesstorecords,oraspartofapublicagenda.All informationsubmittedtothemunicipalityissubjecttotheMunicipalFreedomof InformationAct(MFIPPA).Questionsaboutthisnoticeofcollectionshouldbe directedtotheClerk’sOffice(705)487-2171. Pleaseconsidertheenvironmentbeforeprintingthisemail. 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Page 238 of 251 17.a) By-Law No. 2018-025: A By-law to Regulate Construction, Demolition... Page 239 of 251 17.a) By-Law No. 2018-025: A By-law to Regulate Construction, Demolition... Page 240 of 251 17.a) By-Law No. 2018-025: A By-law to Regulate Construction, Demolition... Page 241 of 251 17.a) By-Law No. 2018-025: A By-law to Regulate Construction, Demolition... Page 242 of 251 17.a) By-Law No. 2018-025: A By-law to Regulate Construction, Demolition... Page 243 of 251 17.a) By-Law No. 2018-025: A By-law to Regulate Construction, Demolition... Page 244 of 251 17.a) By-Law No. 2018-025: A By-law to Regulate Construction, Demolition... Page 245 of 251 17.a) By-Law No. 2018-025: A By-law to Regulate Construction, Demolition... Page 246 of 251 17.a) By-Law No. 2018-025: A By-law to Regulate Construction, Demolition... Page 247 of 251 17.a) By-Law No. 2018-025: A By-law to Regulate Construction, Demolition... Page 248 of 251 17.a) By-Law No. 2018-025: A By-law to Regulate Construction, Demolition... Page 249 of 251 17.a) By-Law No. 2018-025: A By-law to Regulate Construction, Demolition... Building Code Act Building Code Act Building Code Act Ontario Building Code Act Page 250 of 251 19.a) By-Law No. 2018-026: Being a by-law to confirm the proceedings of ... Municipal Act, 2001, S.O. 2001, C. 25, as amended Page 251 of 251