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11 20 2017 Heritage Committee Agenda The Township of Oro-Medonte Heritage Committee Agenda Council Chambers Monday, November 20, 2017 6:00 p.m. Page 1. Agenda Approval: a) Motion to Approve the Agenda. 2. Disclosure of Pecuniary Interest: 3. Approval of Minutes of Previous Meeting: 3 - 6a) Minutes of Heritage Committee meeting held on Monday, October 23, 2017. 4. Deputations: None. 5. Communications: 7 - 9a) Correspondence dated October 19, 2017 from Fugitive Slave Chapel Preservation Project (FSCPP) re: Oro African Church. 10 b) Correspondence dated November 1, 2017 from Priscilla Giroux, Commemoration Learning Officer, Veterans Affairs Canada re: Request for Cenotaph Information at Oro-Medonte Fairgrounds. 11 - 23 c) Correspondence received November 7, 2017 from Community Heritage Ontario (CHO) re: CHO Quarterly Publication, Autumn, 2017 and 2018 Membership Renewal Form. 24 - 29 d) Correspondence dated November 8, 2017 from Donna Goodwin, Cultural Development Co-ordinator, Tourism Simcoe County, County of Simcoe re: Doors Open Simcoe County. 6. Reports of Members of Council/Municipal Officers: 30 - 48 a) Councillor Jermey, Chair re: Index of Register of Heritage Listed/Designated Properties. 49 - 52 b) Roz Llewellyn, Coordinator, Community Recreation, correspondence dated November 17, 2017 from Erin Semande and Thomas Wicks, Ontario Heritage Trust re: Designation of Oro African Church and St. Thomas Anglican Church - Shanty Bay. 53 c) Councillor Jermey, correspondence dated November 13, 2017 from John Merritt re: Orillia Museum of Art & History - History Committee. Page 1 of 53 7. Next Meeting Date: Monday, January 15, 2018 (TBC). 8. Adjournment: a) Motion to Adjourn. Page 2 of 53 3.a) Minutes of Heritage Committee meeting held on Monday, October 23, 2... Page 3 of 53 3.a) Minutes of Heritage Committee meeting held on Monday, October 23, 2... Page 4 of 53 3.a) Minutes of Heritage Committee meeting held on Monday, October 23, 2... Page 5 of 53 3.a) Minutes of Heritage Committee meeting held on Monday, October 23, 2... Page 6 of 53 5.a) Correspondence dated October 19, 2017 from Fugitive Slave Chapel Pr... Page 7 of 53 5.a) Correspondence dated October 19, 2017 from Fugitive Slave Chapel Pr... Page 8 of 53 5.a) Correspondence dated October 19, 2017 from Fugitive Slave Chapel Pr... Page 9 of 53 5.b) Correspondence dated November 1, 2017 from Priscilla Giroux, Commem... Page 10 of 53 5.c) Correspondence received November 7, 2017 from Community Heritage On... Page 11 of 53 5.c) Correspondence received November 7, 2017 from Community Heritage On... Page 12 of 53 5.c) Correspondence received November 7, 2017 from Community Heritage On... Page 13 of 53 5.c) Correspondence received November 7, 2017 from Community Heritage On... Page 14 of 53 5.c) Correspondence received November 7, 2017 from Community Heritage On... Page 15 of 53 5.c) Correspondence received November 7, 2017 from Community Heritage On... Page 16 of 53 5.c) Correspondence received November 7, 2017 from Community Heritage On... Page 17 of 53 5.c) Correspondence received November 7, 2017 from Community Heritage On... Page 18 of 53 5.c) Correspondence received November 7, 2017 from Community Heritage On... Page 19 of 53 5.c) Correspondence received November 7, 2017 from Community Heritage On... Page 20 of 53 5.c) Correspondence received November 7, 2017 from Community Heritage On... Page 21 of 53 5.c) Correspondence received November 7, 2017 from Community Heritage On... )9*57.6*.2 Page 22 of 53 5.c) Correspondence received November 7, 2017 from Community Heritage On... Page 23 of 53 5.d) Correspondence dated November 8, 2017 from Donna Goodwin, Cultural ... Page 24 of 53 5.d) Correspondence dated November 8, 2017 from Donna Goodwin, Cultural ... !!!!!! Doors Open Simcoe County 2018 ! ! Dear Heritage, Community and Culture Partners, Re: Doors Open Simcoe County 2018 ! This year we are proposing a county-wide Doors Open event to be held on Saturday September 29 and/or Sunday September 30, 2018 showcasing regional history and architecture as well as celebrating Canada's cultural diversity. The 2018 theme is Equality and a Fair Society. It is our hope that a Simcoe County Doors Open will connect a wide variety of new sites and venues as well as support returning participants from previous years. ! Doors Open Simcoe County is coordinating in partnership with the Ontario Heritage Trust. Doors Open Ontario phenomenon operates under the banner of Doors Open Ontario, a province wide heritage tourism initiative led by the Ontario Heritage Trust. Each year participating communities across Ontario host a one or two day weekend event where local sites of interest are open at no charge to the public. The program was launched in 2002 to create access, awareness and excitement about the province's built heritage. It provides unique opportunities to explore and enjoy some of the most interesting places in Ontario cities, towns and villages - many of which are not typically open to the public. In the program's 16 year history there have been nearly six million visits to participating Doors Open sites. Over a number of years, municipalities within our county have participated in Doors Open. It is our hope that this year you will be interested in participating in a county wide program. U! ! For those of you unfamiliar with Doors Open, I am including a Frequently Asked Questions document. The weekend chosen for the event coincides with Culture Days; a National event that celebrates all things arts and culture. Along with FAQ's, I have also included a 1.5 pager explaining Culture Days. ! If you are interested in participating in a Doors Open Simcoe County, please contact me at 705-726-9300 ext. 1620, email: donna.goodwin@simcoe.ca . Interested communities will be invited to a meeting to form our working group and start organizing a great event. !! Regards, ! ! ! Donna Goodwin, Cultural Development Coordinator Tourism Simcoe County ! ! ! GmEVPF!PV!QBUSJNPJOF!POUBSJFO! ONTARIO HERITAGE TRUST ! ! ! ! ! !!! ! JJJJj! iiE;Illi ! ! EPOOFS!WJF!!B!!OPUSF!!IJTUPJSF! CSJOHJOH!PVS!TUPSZ!UP!MJGF! ! ! ! ! Page 25 of 53 5.d) Correspondence dated November 8, 2017 from Donna Goodwin, Cultural ... FrequentlyAskedQuestions ! 1) Why would a property or site be showcased? What are the benefits of participating In Doors Open? ! People who open their properties during Doors Open play an active role in the celebration of their community's history and culture. There are important and fascinating stories connected to properties all across Ontario, but without Doors Open events, these stories are sometimes left untold. Interestingly, it's not always the people who open their properties that are the ones telling the stories; visitors during Doors Open events have been known to share intriguing tales about their own personal connections to a site. In this way, the people who showcase their properties often learn as much as those who are visiting. ! Doors Open participants may also benefit from the vast amount of marketing and promotion that is conducted as part of the program. Participating sites are not just promoted across the local community; they are also marketed province wide through the Ontario Heritage Trust's website and printed materials. As such, a relatively unknown Doors Open site may receive more public exposure in one weekend than it typically does in an entire year. Participating in Doors Open is also a great way to meet new people and to develop strategic partnerships with other local sites and organizations. ! 2) Why are properties selected as potential sites? ! In simplest terms, properties are selected because they are interesting. Some Doors Open Ontario sites are selected for their historical, architectural, natural or cultural significance, but all selected sites share an ability to attract visitors. We believe that there is a general interest in people wanting to explore firsthand. The community representative initially determines the selection and approval of participating sites. ! 3) Who does the selection of the properties? ! Representatives from the local Doors Open organizing committee work on a list of potential properties for inclusion in the event. An effort is made to include a variety of properties (e.g., places of worship, public buildings, natural heritage sites, etc.) from various areas within Simcoe County. Your community representative and/or Doors Open Simcoe County Committee determine the selection and approval of participating sites. ! 4) Do properties have to be open entirely to the public? ! No. It is the responsibility of the site representative to determine which parts of a property to open during the Doors Open event. We do ask, however, that at least a portion of the site that isn't normally open to the public, since this is the premise behind the Doors Open concept. We also ask that visitors be granted permission to visit any part of the property that is directly connected to its significance. For example, if a residence is considered significant for its early-19th-century living room fireplace ,it would be expected that visitors be granted access to the living room to view the fireplace. Page 26 of 53 5.d) Correspondence dated November 8, 2017 from Donna Goodwin, Cultural ... 5) What are the responsibilities as a Doors Open site representative? ! The duties of the site representative will be clearly laid out in a formal site agreement that must be signed by both the property owner and event representatives .Generally responsibilities include: Providing photographs and historical information to event representatives. Attending special Doors Open meetings. Preparing sites prior to the event. Showcasing the site on the day of the event. Reporting on the site's involvement. Following the event, sites are asked to provide detailed statistics on the number of visitors as well as general feedback. ! 6) Who does the advertising and marketing of the program? ! There are two separate levels of marketing and advertising. The Ontario Heritage Trust conducts marketing and promotional activities at the provincial and regional level. The production of Doors Open Ontario program brochures, maintenance of the Doors Open Ontario website, production of Doors Open Ontario site signs and other high-level marketing initiatives are all handled by the Ontario Heritage Trust. The local Doors Open organizing committee will be responsible for local level promotion such as event brochures, posters and the placement of advertisements in local media. ! 7) How will we know if the event is successful? ! Each participating property is provided with a tracking sheet for logging the number of visitors to their site. Event success will not only be gauged by the number of visitors to each site, but also by the quality of the experience. Surveys are available at each site for visitors to complete and electronically. ! 8) Is there any cost to participate? ! There is no fee to participate and participation is strictly voluntary. Most costs associated with the event - such as registration fees and advertising costs - will be covered by the local Doors Open organizing committee (Simcoe County). Site representatives are able to use their own funds if they wish to undertake additional advertising or offer complimentary refreshments or souvenirs on the day of the event. ! 9) Can sites charge admission? ! Doors Open Ontario is based on the premise that admission to sites be free of charge. As such, visitors cannot be charged an admission fee. Some sites, however, provide guests or visitors with the option of purchasing snacks, drinks, souvenirs, etc. for a nominal cost. ! 10) What about liability and insurance? ! The site owner/manager is responsible for ensuring that the building/site is adequately insured against possible damage or theft. Doors Open Simcoe County Organizing Committee or, the County of Simcoe assumes no liability for damage or theft that may result from the site's participation in the Doors Open Simcoe County program. Page 27 of 53 5.d) Correspondence dated November 8, 2017 from Donna Goodwin, Cultural ... CULTURE DAYS FACT SHEET Launched in September 2010, Culture Days (www.culturedays.ca) is an annual event that features individual artists, diverse cultural groups, organizations, municipalities, and festivals who come together to catalyze and inspire greater participation and engagement in arts and culture. Culture Days showcases free, hands-on, interactive activities that invite the public to the behind-the- scenes world of artists, creators, historians, architects, curators and designers in their home community. Culture Days represents the largest-ever voluntary collective public participation campaign undertaken by the arts and cultural sector in Canada. Over 12 million Canadians have participated in 45,000 Culture Days activities hosted by tens of thousands Canadian artists, cultural organizations and groups in some 900 different Canadian cities and towns since 2010. Culture Days aims to foster appreciation and support of the artistic and cultural life that is lived, created and expressed across the country in urban centers and rural communities alike. Promotes direct interaction between creators and the public as a key to increasing understanding and appreciation for art and culture. Affirms that every citizen, regardless of age, geography, background, or income is the guardian of the cultural life of his or her community. As a leading national voice for the active daily and engaged cultural life of all Canadians, Culture Days provides support, tools and resources to artists and cultural organizations to help them unite the country through engagement in culture. As a result of participating in Culture Days activities, Canadians stated* they: attended more arts and cultural events (61%), visited more art galleries or craft studios (41%), became a fan of an artist or cultural organization (37%), took on more volunteer work, (25%), took classes related to an arts or cultural activity (24%), took up an art form of some kind (21%), and donated more to arts or cultural organizations (17%). Journées de la culture event inspired the initiation of Culture Days, and Alberta Arts Days, established in 2008 (and now known as Alberta Culture Days), helped to spur on a national movement. Both provincial events take place concurrently with Culture Days. ! based on independent national research conducted by The Strategic Counsel in October 2016. Page 28 of 53 5.d) Correspondence dated November 8, 2017 from Donna Goodwin, Cultural ... How it works: There is an open call for all individual artists, groups, municipalities and arts and cultural organizations of all types and disciplines to offer free participatory and interactive arts and cultural activities during Culture Days. Everyone is encouraged to participate: whether you are a professional or amateur cultural creator (i.e. artist, artisan, educator, animator, historian, curator, architect, designer, etc.), group, venue or organization, including culturally diverse, Aboriginal, urban and rural communities, there is a role to play! Anything is possible during Culture Days any activity or offering that brings creators and the public closer together. Examples of activities include a museum opening its restoration workshop to the public, a local theatre group inviting visitors to a dress rehearsal, an architect and a historian organizing a guided tour of a neighbourhood, or choreographers offering a dance class. Once registered with Culture Days, participating individuals, groups, and organizations receive support and materials in areas such as marketing and promotion, PR, media relations, collaboration, and digital and social media best practices to assist with encouraging and increasing local public participation ! Culture Days offers best practice and knowledge-sharing support to Canadian artists and cultural organizations throughout the year with comprehensive programs including a National Congress on Culture hosted in a different Canadian cultural hub each year, livestream seminars, webinar tutorials and a host of other on-line tools and resources Page 29 of 53 6.a) Councillor Jermey, Chair re: Index of Register of Heritage Listed/D... Page 30 of 53 6.a) Councillor Jermey, Chair re: Index of Register of Heritage Listed/D... Page 31 of 53 6.a) Councillor Jermey, Chair re: Index of Register of Heritage Listed/D... 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Page 43 of 53 6.a) Councillor Jermey, Chair re: Index of Register of Heritage Listed/D... Page 44 of 53 6.a) Councillor Jermey, Chair re: Index of Register of Heritage Listed/D... Page 45 of 53 6.a) Councillor Jermey, Chair re: Index of Register of Heritage Listed/D... Page 46 of 53 6.a) Councillor Jermey, Chair re: Index of Register of Heritage Listed/D... Page 47 of 53 6.a) Councillor Jermey, Chair re: Index of Register of Heritage Listed/D... Page 48 of 53 6.b) Roz Llewellyn, Coordinator, Community Recreation, correspondence da... Memorandum Date: November 17, 2017 To: Roz Llewellyn From: Erin Semandeand Thomas Wicks Subject: St. Thomas Shanty Bay and Oro AME Church On Friday, October 6, 2017 Ontario Heritage Trust staff met with Oro-Medontestaff and elected officials to discuss a designation program, assessment of cultural heritage value and bylaw administration (i.e. managing alterations). The discussion focused on the potential designation of two places of worship –Oro African Methodist Episcopal Church and St. Thomas Anglican Church Shanty Bay. Previous to the site visit, OHT staff provided sample designation bylaws of other places of worship. Below is a summary of our discussionsand findingsregarding the potential heritage value and attributes of the properties.Notes have been added where additional information or fact- checking is required. This summary is not meant to be an exhaustive list of the potential heritage value or heritage attributes of the two properties. A full evaluation of the properties against Ontario Regulation 9/06 must still be undertakenby the municipality if proceeding with designation. St. Thomas Anglican Church, 28 Church Street (Shanty Bay) Oro-Medonte ***Information gathered from the OHT plaque backgrounder, Canadian Churches by Peter & Douglas Richardson and discussions at the site visit. Description of Historic Place: St. Thomas Anglican Church is located at 28 Church Street in the community of Shanty Bay. The church was built in 1838-42 in the Romanesque style. While the church is the focal point, the property also comprises a cemetery, mausoleum and several mature trees bordering the property. Design or Physical Value: St. Thomas Anglican Church is constructed with load-bearing mud walls (a mixture of clay and straw) and the exterior has been rendered in rough-cast stucco. This construction method of load-bear mud walls is extremely rare in the province and the onlyknownexample of this type of construction in Oro-Medonte; The church is also a fine example of a Romanesque style church. Characteristics of this style include the round arches found on both the interior and exterior of the church. The buttresses on the side walls add an early Gothic Revival element; Page 49 of 53 6.b) Roz Llewellyn, Coordinator, Community Recreation, correspondence da... The interior of St. Thomas Anglican Church also displays a high degree of craftsmanship in its wood elements including the pews, lecterns/pulpits, plank flooring, wainscoting, wood beams on the ceiling and reredos(unsure whether this is a moveable object); The church is located on a generous lot and setback from the main road and surrounded by a cemetery on the north and east side. The cemetery’s red-brick mausoleum, built in 1914for the xx family(township to confirm family name if significant)is also of a key component of the cemetery. The eclectic design is a mixture ofRomanesque and Edwardianand features details such as copper clad doors and eaves troughs, stone detailing and a clay tileroof. Historical or Associative Value: The church is associated with the settlement of the Shanty Bay area. Lt.-Col. Edward O'Brien(ca. 1799-1875)was made emigrant agent for Oro Township and magistrate and commissioner of the Court of Request. He donated land for construction of a church and he also directed the construction of the church. Mary O’Brien was also a significant early member of the Shanty Bay settlement and letters to her sister in England provide a firsthand account of life in Shanty Bay for early European settlers. Both Lt.-Col. Edward O'Brien and Mary O’Brien are buried in the cemetery at St. Thomas Anglican Church. Shanty Bay Church is also associated with the establishment of the Church of England in the province. In June of 1840, Frist Bishop of Toronto, Reverend John Strachan visited Shanty Bay on while the church was under construction. He wrote “The walls of the Mud Church have scarcely reached half their height and advance slowly”, but Capt. O'Brien assures me they will be finished and the building roofed and wholly enclosed before the winter. It is purported that St. Thomas Anglican Church was consecrated on June 20, 1858, with Bishop Strachan presiding Contextual Value St. Thomas Church is a well-known landmark in Oro-Medonte. The church and cemetery are a key component of the settlement in Shanty Bay Description of Heritage Attributes: Exteriorof the Church: Symmetrical three-bay façade withcenter tower and a gable roof Rounded-arched multi-paned wood windows with wood storms Rounded-arched stained glass windows Buttresses on the side walls Bell tower with rounded-arched louvered windows and modillions supporting the eaves Load-bearing walls of mud construction (how thickare the walls)rendered in rough-cast stucco Rubble stone foundations Setback of the church from the main road Surrounded by a cemetery on the north and east side Interior of the Church: Centre isle symmetrical plan Plaster walls and ceiling Page 50 of 53 6.b) Roz Llewellyn, Coordinator, Community Recreation, correspondence da... Wood-truss system Decorative woodwork including pews, pulpit/lectern, flooring, wainscoting, trim, reredos Rounded arches including windows, doorways and the rounded archway framing the altar Cemetery Range of style, variety, size and inscriptions of the grave markers Original plan and layout of the grave markers Mausoleum (Romanesque and Edwardian with Eclecticism) with copper clad doors and eave troughs, clay tile roof, red-brick laid in common bond, stone trim and detailing Views of the church from the cemetery and views from the church to the cemetery Mature trees (in particular the Norway Spruce)planted around the periphery of the cemetery which isolates is from its surroundings Oro African Methodist Episcopal Church, Township of Oro-Medonte **Information gathered from the Parks Canada website, Township of Oro-Medonte website and discussions at the site visit. Description of Historic Place: Oro African Methodist Episcopal Church is located at the southeast corner of the intersection of Line 3 North and Old Barrie Road West. The wood church is a modestone-story rectangular structure erected in 1849. An unmarked cemetery is also located on theproperty. A stone cairn displays plaques commemorating the history of the former church, including theHistoric Sites and Monuments Board of Canadaplaque and astone tablet engraved with the names of the families buried in the cemetery. Design Value: The Oro African Methodist Episcopal Church is a modest log church, constructed of hand-hew logs. The church is the last built remnant of a community of African Canadians. Associative Value: The Oro AME Church is associated with early African Canadian settlement in Simcoe County.The British government granted 25 plots to Black settlers in Oro Township between 1819 and 1826; eleven wereformer soldiers who received their grants in acknowledgement of military serviceduring the War of 1812.The land was both remote and agriculturally poor and only nine of the original grantrecipients took up their plots. In 1829-1831,thirty more familiesjoined the settlement. They built Oro Church, completed in 1849. The church and community wereactive until around 1900when the community itself faded away and the church was declared abandoned by 1916. Oro AME Churchstands as a testament to both the Black Settlers who builtand cared the church andpassionate community memberswho have worked diligently to conserve it.Local residents unitedto conserve the Oro AME Churchin 1947, 1956 and after vandalism in 1981. It was designated a National Historic Site in 2000. Most recently, in 2015/2016, the Township of Oro-Medonte preserved and restored the churchmaintainingits cultural heritage and historical character.Elements such as the Page 51 of 53 6.b) Roz Llewellyn, Coordinator, Community Recreation, correspondence da... chimney, windows, roof cladding, exterior siding and entrancedoorreturned the building to a more original appearance(township to confirm the extent of reintroduced elements) Description of Heritage Attributes: Exteriorof the Church Location at the intersection of Line 3 North and Old Barrie Road West Rectangular footprint One-story, medium-pitched gable roof massing Modest and undecorated façade with a central entrance Unpainted woodclapboard cladding cedar (or wood) shingle roof 12/12 double-hung wood windows (with shutters) Brick chimney Stone cairn grassed landscaping, tall grass and trees Interior of the Church Open space and rectangular plan Hand-hewn log construction/structure Wainscoting/Wood-panelinglocated on all four interior walls Any markings/notations left behind by the builders and restoration members/workers Page 52 of 53 6.c) Councillor Jermey, correspondence dated November 13, 2017 from John... 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